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Home My WebLink About2022-04-21 Airport Commission MinutesMINUTES IOWA CITY AIRPORT COMMISSION April 21, 2022 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Scott Clair (via Zoom), Judy Pfohl, Hellecktra Orozco Members Absent: Chris Lawrence Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Matt Wolford, Joe Roenfeldt, Ryan Story DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. Bishop moved nominate Pfohl as Acting Chair for the meeting, seconded by Clair, motion carried 4-0 (Lawrence Absent). Clair moved to nominate Orozco as Acting Secretary for the meeting, seconded by Bishop. Motion carried 4-0 (Lawrence absent) APPROVAL OF MINUTES Bishop moved to accept the minutes, seconded by Orozco. Motion carried 4-0 (Lawrence Absent) PUBLIC COMMENT None. ITEMS FOR DISCUSSION / ACTION a. Community Foundation / Airport Fundraising Tharp gave an update on the progress stating that they had met with the Community Foundation to follow up the conversation from last meeting. Tharp thanked Schwickerath for leading much of the work to develop the fundraising statement. i. Consider a resolution A22-10 establishing charitable fund and use statement — Orozco moved the resolution A22-10, Seconded by Bishop. Resolution approved 4-0 b. Airport Signage/Wayfinding Tharp noted he didn't have anything new on this. He stated the FUEL team had given him a number of cost estimates that they were going to incorporate into the state grant application and that they'd have a more detailed update next month. Tharp stated that he had given FUEL the go ahead for the door vinyl replacements as that was something the Commission had previously indicated their desire to move forward on. Airport Commission April 21, 2022 Page 2 of 5 c. FAA/IDOT Projects i. Runway 7/25 Rehab East End — Tharp noted that both this and the Threshold Relocation project are at the same spot. They are reaching out to the contractors to get a pre -construction meeting put together so they can discuss schedules and distribute that information to Jet Air and other users of the airport. IL Runway 25 Threshold Relocation — see above, iii. South T -hangar infrastructure Tharp noted that Bolton & Menk had delivered a set of the plans and specifications and that this is the beginning process for the bid. Tharp noted the Commission would have digital versions in the packet at their next meeting. 1. Consider a resolution setting a public hearing on the plans, specifications, and form of contract for the south taxilane and apron project - Pfohl moved resolution #A22-11, seconded by Bishop. Resolution approved 4-0 (Lawrence Absent) iv. Hangar A Door Replacement (phase 1) Tharp noted this is going to be the same process and they have the Plans and Specifications. 1. Consider a resolution setting a public hearing on the plans, specifications, and form of contract for the Hangar A Door Replacement (Phase 1) - Bishop moved resolution #A22-12, seconded by Orozco, resolution approved 4-0 (Lawrence absent) v. FAA Bipartisan Infrastructure Law (BIL) Grant programs — Tharp noted that the FAA gave a little update on the BIL but that there wasn't a lot of new information. Tharp noted that he had conversations with the regional staff that were there regarding the desire to use funds for the solar power project, as well as a terminal study and that those appeared to be received well. vi. Iowa DOT FY23 Grant Applications Tharp noted that there wasn't a lot of information on this for the meeting, and it was meant as more of an acknowledgment that the call letter for applications went out. Tharp stated that his thoughts for grant application projects would be for hangar A doors, the wayfinding and terminal building work, and additionally a project to replace the front cabinets of the fuel storage facility. Pfohl asked questions regarding the hangar door project in relation to the art project. Tharp noted that by next fall they would know if they were able to get all the doors done. d. Airport "Operations" I. Management 1. Airport Terminal Area/Parking Lot — Tharp noted that he hadn't gotten a lot of info back from engineering on this. He stated they were in the process of redrawing the work as requested by the Commission. He hoped to have a better timeline at the next meeting for this to get completed. Airport Commission April 21, 2022 Page 3of 5 2. Airport Operations/Commission handbook Tharp noted that he hadn't made much headway on this. He had a number of things mentally prepared for the book but needed to get them on paper for this work. He noted he had a rough idea of what would be in the book, and how to find other things noting a lot of the city policy materials are already online. 3. USAF Display Jet - Tharp noted that Pfohl had requested this to be on the agenda. Pfohl mentioned that she had reached out to Veterans groups about responsibility for the jet. Clair noted that he had prepared a history on the jet. Pfohl mentioned they had discussed the options of returning the jet to the Air Force and doing something different either with a piece of art or something more related to the airport. Clair noted that with the terminal study the desire to look at the entryway and consider the options of what a different entryway would look like. ii. Budget 1. Art Mural — Tharp noted that the Art Mural section was more of a placeholder for the time being. Tharp noted that he didn't take it off the agenda as it was a project they would need to continue with. a. Fundraising b. RFQ 2. Toyota Iowa City — Tharp reminded members that last month the owners of the Toyota dealership had requested a lease extension from the Commission that was a little bit early, and now it appears they know the motivation for that. Tharp recommended the Commission approve the request to allow for the lease assignment. a. Consider a resolution giving consent to assign the lease to McGrath Holdings - Bishop moved, seconded by Clair resolution A22-13. Motion carried 4-0 (Lawrence absent. iii. Events - Tharp stated the Autocross group would be here this weekend starting the event cycle. Tharp noted that these are the dates for events going on and noted they were also having a conversation with the Summer of the Arts group for a third movie weekend. Tharp also noted the pancake breakfast would be August 28th 1. Autocross: April 24; July 24; August 21 2. Drive-in Movies: May 28, Oct 8 e. FBO / Flight Training Reports i. Jet Air Wolford handed out the maintenance log for the Commission noted that usually they get to do things a little earlier and look back at the previous month. Airport Commission April 21, 2022 Page 4of 5 Wolford noted that Tharp had mentioned the need to work on the front end of the fuel farm and noted the grant program would be a good project. He noted they were spending a bit of time replacing seals on the system. Wolford also noted that they replaced the old popcorn machine. Wolford stated that charter activity was going well and that their biggest struggle was with the rapid increases in fuel prices. Wolford noted that he believed the flight training rates would be adjusted upward. He stated the rates hadn't been changed for the last 2 years or so. Pfohl asked about fuel supply and Wolford responded to those questions. Members asked Wolford questions about flight training rates and Wolford responded. f. Commission Members' Reports Clair thanked Tharp for doing an outstanding job for organizing the aviation conference. Wolford noted that the Iowa City airport really got highlighted in the conference. g. Staff Report Tharp gave an update on the Conference stating they had FUEL give a presentation on marketing and identity, and that Rantizo came in a gave a presentation on their company which uses drones to conduct ag spraying operations. Tharp stated that he would be out of the office the first week of May and possibly for a longer period around Memorial Day at the end of the month. SET NEXT REGULAR MEETING The next meeting is scheduled for 6:00 pm, May 12, 2022, at the Airport. Clair noted he might be remote again for the next meeting. Tharp stated they last update he had from Lawrence said that he thought he'd be at the meeting on May 12. ADJOURN Bishop moved to adjourn, seconded by Orozco motion carried 4-0. Meeting was adjourned at 6:35 � (- CHAIRPERSON DATE Airport Commission April 21, 2022 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022 NAME TERM EXP. 0 0 CO 3 05/03/21 05/13/21 0 0 3 0 0 N 3 0 3 01 3 0 CO N 3 0 0 N 3 10/21/21 3 3 3 N 3 12/09/21 01/13/22 W N 2/10/22 03/10/22 04/21/22 Warren Bishop 06/30/22 X XXX X O/E X X X X X X X X X X Scott Clair 06/30/23 X O/E X X X X X X X O/E X X X X X X Christopher Lawrence 06/30/25 X X X O/E X X X X X O/E X X X X X O/E Hellecktra Orozco 06/30/24 X/E O/E X X O/E O/E X X X X XXXX X X JudyPfohl 06/30/22 X X X X X X XXX X XXX X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time