HomeMy WebLinkAbout2003-04-08 ResolutionRESOLUTION NO. 03-90
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as
provided by law is hereby granted to the following named person and at the following
described locations upon his filing an application, having endorsed thereon the certificates of
the proper city officials as to having complied with all regulations and ordinances, and
having a valid beer, liquor, or wine license/permit, to wit:
Union Bar - 121E. College Street
It wasmoved by Wilburn and seconded by Champion
as read be adopted, and upon roll callthere were:
that the Resolution
AYES: NAYS: ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Passed and approved this 8th
CITY '~LE-R K
day of~ ~ , 20 03 .
MAYOR
roved.~y
City Attorney's Office
cterk\res\d anceprm.doc
Prepared by: Terry Trueblood, P&R Director, 410 E. Washington St., Iowa City, IA 52240, (319)356-5110
RESOLUTION NO. 03-91
RESOLUTION SE'Fl'lNG A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE OAKLAND CEMETERY DEEDED MEMORIAL SITE PROJECT,
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE PARKS & RECREATION DIRECTOR TO PLACE SAID PLANS
ON FILE FOR PUBLIC INSPECTION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public headng on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 22n~ day of Apdl,
2003, at 7:00 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the City Coundl thereafter as posted by the
City Clerk.
That the City Clerk is hereby authorized and directed to publish notice of the public headng
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said headng.
That the copy of the plans, spedfications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the Parks and
Recreation Director in the office of the City Clerk for public inspection.
Passed and approved this 8th
ATTEST: v~-~.,,-'~) ~
CI'I'~"CLERK
day of A ri 1 ,20. 03
P&r~res~oak~andcem.doc
04/03
Resolution No. 03-91
Page. 2
It was moved by. Wilburn and seconded by
adopted, and upon roll call there were:
Champion
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., towa City, IA 52240 (319) 356-5437
RESOLUTION NO. 03-92
RESOLUTION SE'I-rING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE WATERWORKS PARK TRAILHEAD PARKING PROJECT, DIRECTING
CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE
CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
BE iT RESOLVED BY THE COUNCIL OF THE CiTY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 22nd day of April,
2003, at 7:00 p.m. in Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the
City Clerk.
That the City Clerk is hereby authorized and directed to publish notice of the public
hearing for the above-named project in a newspaper published at least once weekly and
having a general circulation in the City, not less than four (4) nor more than twenty (20)
days before said hearing.
That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this
8th )ril
day of A~ ,2003.
yor
City'~--lerk
Approved by:
C~ty~-ttorne~'s Office
Resolution No. 03-92
Page 2
It was moved by ~i 1 burn and seconded by
adopted, and upon roll call there were:
Champion
AYES: NAYS: ABSENT:
X
X
X
X
X
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
Prepared by: Kevin O'Malley, Finance Direc[or, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053
RESOLUTION NO. 03-93
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY2003 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in the Civic Center at 7:00 p.m., April 22, 2003, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be
heard for or against the proposed amendment to the FY2003 Operating Budget.
The City Clerk is hereby directed to give notice of public hearing and time and place thereof by
publication in the Iowa City Press-Citizen, a newspaper of general circulation in Iowa City, not less
than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 8th day of
ATTEST: 2,~/,¢~---,.c~ ¢~-
CiTY"C--LERK
April ,2003.
Approved by
City Attorney's Office
Itwas moved by Wilburn
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
and seconded by
NAYS:
Champion the Resolution be
ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Prepared by: Virginia Stroud, Housing Authority, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5400x15
RESOLUTION NO. 03-94
RESOLUTION SETrING PUBLIC HEARING FOR THE UPDATE OF THE
SECTION 8 ADMINISTRATIVE PLAN FOR THE IOWA CITY HOUSING
AUTHORITY SECTION 8 PROGRAM
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing is to be held on the 22nd day of April, 2003, at 7:00 p.m. in Emma J. Harvat Hall,
Civic Center, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk.
That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the
above-named plan in a newspaper published at least once weekly and having a general circulation in
the City, not less than four (4) or more than twenty (20) days before said hearing.
That the copy of the plan for the above-named Iowa City Housing Authority document is hereby
ordered placed on file by the Administrator in the office of the City Clerk for public inspection by
April 10, 2003.
Passed and approved this 8th day of April ,20 03 .
ATTEST: ~'~"~-~) ~
ClTY'~'LERK
MAYO R
Approv~ed by
City Attorney's Office
It was moved by Wilhurn
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
and seconded by
NAYS:
Champion
the Resolution be
ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Prepared by: Virginia Stroud, Housing Authority, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5400x15
RESOLUTION NO. 03-95
RESOLUTION SETTING PUBLIC HEARING FOR THE UPDATE OF THE IOWA
CITY HOUSING AUTHORITY PUBLIC HOUSING ADMISSIONS AND
CONTINUED OCCUPANCY PLAN (ACOP)
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing is to be held on the 22nd day of April, 2003, at 7:00 p.m. in Emma J.
Harvat Hall, Civic Center, Iowa City, Iowa, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted by the City Clerk.
That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named plan in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) or more than twenty (20) days before
said hearing.
That the copy of the plan for the above-named Iowa City Housing Authority document is
hereby ordered placed on file by the Administrator in the office of the City Clerk for public
inspection by April 10, 2003.
Passed and approved this 8th day of Apr1 ] ,2003.
ATTEST: ~)]¢.¢.z,,~ ~
ClTY~ERK
MAYO R
Appr°~I=~X~ ~
City Attorney's Office
It was moved by Wi I burn
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
and seconded by
NAYS:
Champion
the Resolution be
ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
hisasst/res~acop dcc
Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 03-96
RESOLUTION OF INTENT TO APPROVE A PURCHASE AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND I TOWER PLACE LLC FOR
CONDOMINIUM UNIT 'I-D IN TOWER PLACE AND PARKING AND TO
DISPOSE OF UNIT 'I-D IN ACCORDANCE HEREWITH, AND SETTING A
PUBLIC HEARING FOR APRIL 22, 2003.
WHEREAS, Tower Place and Parking includes commercial space which has been marketed for
sale to the general public; and
WHEREAS, the City has negotiated a purchase agreement with I Tower Place LLC for
condominium unit 1-D in said facility, which purchase agreement is attached hereto and requires
City Council approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The City Council does hereby declare its intent to approve the attached purchase
agreement between the City of Iowa City and 1 Tower Place LLC for unit 1-D in Tower
Place and Parking and to dispose of said property in accordance with that agreement.
A public hearing on said proposed agreement should be and is hereby set for April 22,
2003 at 7:00 p.m. in Emma J. Harvat Hall of the Civic Center, 410 E. Washington Street,
Iowa City, iA or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause notice of
public hearing to be published as provided by law.
Passed and approved this 8th day of April ,20. 03
ATTEST: ~/2(4~''~'-''''~ ~- ?~'"'..~2
CITY DEERK
Approved by
Ci~'y~(~r~'ey's Office
Resolution No. 03-96
Page 2
It was moved by ~1i 1 burn and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
X
X
X
X
X
X
X
Champion
ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
COUNTEROFFER
TO OFFER TO BUY REAL ESTATE AND ACCEPTANCE
To: I TOWER PLACE, LLC
The undersigned, City of Iowa City, an Iowa municipal corporation (hereinafter "CITY") does
hereby accept the attached OFFER TO BUY REAL ESTATE AND ACCEPTANCE (hereinafter
"Agreement") directed to CITY by 1 TOWER PLACE, LLC (hereinafter "BUYERS") and dated
March 12, 2003; provided that BUYERS accept in writing the following modifications to the
Agreement:
Paragraph 22 of the Agreement is modified by addition of the following:
CITY'S obligations pursuant to this Agreement are contingent upon and
subject to formal approval of the Agreement by the City Council of Iowa City
pursuant to Section 364.7 of the Iowa Code.
Upon acceptance of this COUNTEROFFER by BUYERS no later than March 17, 2003, the
Agreement as modified by this COUNTEROFFER shall establish the parties' rights, duties and
obligations in this sale/purchase transaction.
Dated this ~ day of ~-~ , 2003.
CITY OF IOWA CITY
ACCEPTANCE
This COUNTEROFFER is accepted by I TOWER PLACE, LLC on this
Y')q_¢t ~c Jq , 2003.
day of
'1 TOWER PLACE, LLC~ ,~ n
By: /~-~ ~". ~
~L"~C~?~ ~'.?.-~4[I its
Mitch/DAowerplace/l D/S&R/CounterAgreement.doc
OFFER TO BUY REAL ESTATE AND ACCEPTANCE
TO: CITY OF IOWA CITY, Iowa, Seller:
1. REAL ESTATE DESCRIPTION.
described as follows:
The Buyer offer to buy real estate in Johnson County, Iowa,
UNIT 1D, TOWER PLACE, A CONDOMINIUM, IOWA CITY, JOHNSON COUNTY, IOWA,
locally known as 1 South Gilbert Street, Iowa City, Iowa,
with any easements and appurtenant servient estates but conditioned on the approvals set forth on the
attached Addendum.
2. PRICE. The purchase price shall be $ 375,000.00, payable at Iowa City, Johnson County, Iowa,
as follows: $5,000.00 with this Offer, to be deposited upon acceptance of this Offer and held in trust by
Lepic-Kroeger Realtors, Iowa City, Iowa, as earnest money, to be delivered to the Seller upon performance
of Seller obligation and satisfaction of Buyer contingencies. The balance of the purchase price, in the amount
of $370,000.00 in cash at the time of closing, with adjustment for closing costs to be added or deducted from
this amount; all subject to the contingencies and conditions set forth on the attached Addendum.
3. REAL ESTATE TAXES. Seller shall pay the real estate taxes that are due and payable as of the
date of possession and constitute a lien against the real estate, including any unpaid real estate taxes for any
prior years. Seller shall pay their prorated share, based upon the date of possession, of the real estate taxes
for the fiscal year in which possession is given (ending June 30, 2003) due and payable inthe subsequent
fiscal year (commencing July 1,2003). Buyer shall be given a credit for such proration at closing based upon
the last known actual net real estate taxes payable according to the public record. However, if such taxes are
based upon a partial assessment of the present property improvements or a changed tax classification as of
the date of possession, such proration shall be based on the current milage rate, the assessed value,
legislative tax rollbacks and the real estate tax exemptions that will actually be applicable as shown by the
assessor's records as of the date of possession. Buyer shall pay all subsequent real estate taxes.
4. SPECIAL ASSESSMENTS:
a. Seller shall pay all special assessments which are a lien on the Real Estate as of the date of
acceptance of this offer.
b. DELETED.
c. All other special assessments shall be paid by Buyer.
5. RISK OF LOSS AND INSURANCE. Risk of loss prior to Seller's delivery of possession of the Real
Estate to Buyer shall be as follows:
a. All risk of loss shall remain with Seller until possession of the Real Estate shall be delivered to
Buyer.
b. DELETED.
6. CARE AND MAINTENANCE. The Real Estate shall be preserved in its present condition and
delivered intact at the time possession is delivered to Buyer, provided, however, if there is loss or destruction
of all or any part of the Real Estate from causes covered by the insurance maintained by Seller, Buyer shall
have the option (i) te rescind this Agreement, and this Agreement shall be null and void; or (ii) agree to accept
such damaged Or destroyed Real Estate together with such insurance proceeds in lieu of the Real Estate in
its present condition and Seller shall not be required to repair or replace same.
7. POSSESSION. If Buyer timely performs all obligations, possession of the Real Estate shall be
delivered to Buyer on May 15, 2003, or sooner by mutual agreement, with any adjustments of rent, insurance,
and interest to be made as of the date of transfer of possession. Closing shall take place at time of
possession.
8. FIXTURES. AIl property that integrally belongs to or is part of the Real Estate, whether attached
or detached, such as light fixtures, shades, rods, blinds, awnings, windows, storm doors, screens, plumbing
fixtures, water heaters, water softeners; automatic heating equipment, air conditioning equipment, wall to wall
carpeting, built-in items and electrical service cable, outside television towers and antenna, fencing, gates and
landscaping shall be considered a pad of Real Estate and included in the sale except: N/A.
9. USE OF PURCHASE PRICE. At time of settlement, funds of the purchase price may be used to
pay taxes and other liens and to acquire outstanding interests, if any, of others.
10. ABSTRACT AND TITLE. Seller, at its expense, shall promptly obtain an abstract of tiUe to the
Real Estate continued through the date of acceptance of this offer, and deliver it to Buyer for examination. It
shall show merchantable title in Seller in conformity with this agreement, Iowa law and Title Standards of the
Iowa State Bar Association. The abstract shall become the property of the Buyer when the purchase price is
paid in full. Seller shall pay the costs Of any additional abstracting and title work due to any act or omission
of Seller, including transfers by or the death of Seller or their assignees.
11. DEED. Upon payment of the purchase price, Seller shall convey the Real Estate to Buyer or their
assignees, by General Warranty deed, free and clear of all liens, restrictions, and encumbrances except as
accepted by Buyer pursuant to the attached Addendum. Any general warranties of title shall extend only to
the time of acceptance of this offer, with special warranties as to acts of Seller continuing up to time of delivery
of the deed.
12. DELETED.
13. DELETED.
14. TIME IS OF THE ESSENCE. Time is of the essence in this contract.
15. REMEDIES OF THE PARTIES
a. If Buyer fails to timely perform this contract, Seller may forfeit it as provided in the Iowa Code, and
all payments made shall be forfeited and this shall be Seller's sole remedy.
b. If Seller fails to timely perform this contract, Buyer has the right to have all payments made returned
to it, and this shall be Buyer's sole remedy.
c. DELETED.
16. STATEMENT AS TO LIENS. If Buyer intends to assume or take subject to a lien on the Real
Estate, Seller shall furnish Buyer with a written statement from the holder of such lien, showing the correct
balance due.
17. DELETED.
18. DELETED.
19. CONTRACT BINDING ON SUCCESSORS IN INTEREST. This contract shall apply to and bind
the successors in interest of the parties.
20. CONSTRUCTION. Words and phrases shall be construed as in the singular or plural number,
and as masculine, feminine or neuter gender, according to the context.
21. TIME FOR ACCEPTANCE. If this offer is not accepted by Seller on or before March 17, 2003,
it shall become void and all payments shall be repaid to the Buyer.
22. OTHER PROVISIONS. See attached Addendum.
Dated: March 12, 2003
BUYER:
1 TOWJ~R PLACE, LL~/~ ~ . ~]
_~",-~ -E--~:-k-,..~l) its /']qe-~bc~/
THIS OFFER IS ACCEPTED on March ,2003
SELLER:
CItY Of IOWA CITY, IOWA
By:
its
ADDENDUM TO OFFER TO BUY REAL ESTATE AND ACCEPTANCE
TO: CITY OF IOWA CITY, IOWA
FROM: 1 TOWER PLACE, LLC
RE: UNIT 1 D, TOWER PLACE, A CONDOMINIUM, IOWA CITY, JOHNSON COUNTY, IOWA.
This Agreement is contingent upon the following:
(a) Buyer obtaining a commitment in writing for a real estate mortgage for not less than 100% of the
purchase price with note interest at 5%% or less with the term of no less than 15 years. Buyer agrees
to pay all customary loan costs.
(b) If Buyer have not obtained a written commitment or loan denial on or before April 30, 2003, then
Buyer may rescind this Agreement by giving written notice to the Seller that a mortgage commitment
has not been obtained and this Agreement shall be null and void.
Buyer confirming design and build-out costs to Buyer satisfaction by April 30, 2003. If Buyer has not
obtained satisfactory design and build-out costs by April 30, 2003, Buyer may rescind this Agreement by
giving notice to Seller on or before April 30, 2003, and this Agreement shall be null and void.
3. Approval of this Offer by Buyer ownership by duly called and constituted ownership meeting, such
approval to be obtained by no later than 10 days after acceptance of this Offer by Seller.
4. Negotiation of a lease with Buyer's proposed tenant on terms satisfactory to Buyer on or before April 30,
2003.
5. Seller shall provide to Buyer copies of all easements and appurtenant instruments affecting the real
estate, any covenants of record, any easements of record for public utilities, roads and highways, all
condominium instruments and documents, including articles, bylaws, declaration, and rules and
regulations within 10 days of acceptance of this offer by Seller. Buyer shall have 30 days to review and
approve the instruments and documents delivered under this subsection.
6. Buyer shall have until April 30, 2003, to negotiate with Seller parking spaces in the parking ramp adjacent
to the Real Estate for Buyer's tenant's employee and client parking, in such spaces and locations as
satisfactory to Buyer.
If any the contingencies are not obtained and completed to Buyer satisfaction within the time flames
established above, then Buyer may rescind this Agreement and this Agreement shall be null and void.
Dated: /~w:A /~ _, 2003 BUYER:
1 TOWER PLACE, LLC
By:~.
Dated: ,2003 SELLER:
CITY OF IOWA CITY, IOWA
By:
its
~(s) ~ G~,~ ~~__ ,,
B~(s) ~ J~ 1/~ ~d~
~Kroeger RECTORS ~as an a~m? w~ ~[~r whete~pic Eroe~R~ALTORS ~ ~l~r's Agent to sell or ]eue pro.try Iocate~ a
2. D~RI~ON OF ~PIC KRO~ER R~L~RS RO~
~e ~ Kroe8~ REA~ ~ ~g ~ a[~t lot b~ ~ an~ B~ in ~ ~sa~ion, ~ie ~ R~RS shal m~ ~ re~onable effort ~ tem~ imp~
s~nmure(s).
Prepared by: Kumi Morals, PW/Eng., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044
RESOLUTION NO, 03-97
RESOLUTION ACCEPTING THE WORK FOR THE FIRE STATION 3 ADDITION
AND RENOVATION PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the Fire
Station 3 Addition and Renovation Project, as included in a contract between the City of Iowa City
and Moore Construction of Iowa City, dated July 22, 2002, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond has been filed in the
City Clerk's office; and
WHEREAS, the final contract price is $167,942.06.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 8th day ., 20
'I~IAYOR
CITY CLERK
Approved by
Cit~tt~e~'s Office
It was moved by Wilburn and seconded by
adopted, and upon roll call there were:
Champion
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
City of Iowa City
MEMORANDUM
Date: March 31,2003
To: Steve Atkins
From: Kim Johnson..~..¢
Re: Agenda Items
The following are costs associated with the Capital Improvement Projects being
presented for acceptance at the April 8th Council meeting:
Fire Station 3 Addition and Renovation Project
Contractor: Moore Construction
· :. Project Estimated Cost: $ 168,795.00
· ~. Project Bid Received: $ 155,290.00
· :. Project Actual Cost: $ 167,942.06
~TC~
Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142
RESOLUTION NO. 03-98
RESOLUTION ACCEPTING WORK FOR THE SANITARY SEWER, STORM SEWER,
WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR LINDEMANN
SUBDIVISION - PART ONE, AND DECLARING THE PUBLIC IMPROVEMENTS
OPEN FOR PUBLIC ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer, storm sewer, and water main improvements for Lindemann Subdivision - Part
One, as constructed by Carter Kirkpatrick Services, Inc. of North Liberty, Iowa.
Paving improvements for Lindemann Subdivision - Part One, as constructed by Metro Pavers,
Inc. of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all dedications
and public improvements previously set aside as not being open for public access are hereby formally
accepted and declared open for public access and use.
Passed and approved this 8th
CITY CLERK
day of A_~ ., 20 03.
(~i{~ ,~ttorney'~Offi~-'
It was moved by Wilburn and seconded by
adopted, and upon roll call there were:
Champion
the Resolution be
AYES: NAYS:
ABSENT:
X
X
X
X
X
X
X
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
pweng/res/lindemannptl .doc
April 2, 2003
ENGINEER'S REPORT
Honorable Mayor and City Council
Iowa City, Iowa
Re: Lindemann Subdivision - Part One
Honorable Mayor and Councilpersons:
I hereby certify that the construction of the sanitary sewer, storm sewer, water main and paving
improvements for Lindemann Subdivision - Part One have been completed in substantial
accordance with the plans and specifications of the Engineering Division of the City of Iowa City.
The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer,
storm sewer, and water main improvements constructed by Carter Kirkpatrick Services, Inc. of
North Liberty, Iowa and for the paving improvements constructed by Metro Pavers, Inc. of Iowa
City, Iowa.
I recommend that the above-referenced improvements be accepted by the City of Iowa City.
Sincerely,
Richard Fosse, P.E.
City Engineer
pwen g/Itrs/d-lindema nnpt'[ doc
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240- 1826 · (319) 356-5000 · FAX (319) 356 5009
Prepared by: Liz Osbome, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 03-99
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND HILLS BANK AND TRUST, CORALVlLLE, IOWA
FOR PROPERTY LOCATED AT 2230 HICKORY COURT, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Mortgage in the total amount of
$3,000, executed by the owner of the property on December 17, 1999, and recorded on
December 21, 1999, in Book 2879, Page 142 through Page 145 in the Johnson County
Recorder's Office covering the following described real estate:
Lot 133, Pepperwood Addition, Part 6, an addition to the City of Iowa City, Iowa,
according to the plat thereof recorded in Book 25, Page 10, Plat records of Johnson
County Iowa,
WHEREAS, Hills Bank and Trust is refinancing a mortgage in the amount of $99,200 to the
owner of 2230 Hickory Court and to secure the loan by a mortgage covering the real estate
described above; and
WHEREAS, it is necessary that the mortgage held by the City be subordinated to the loan of
Hills Bank and Trust, secured by the proposed mortgage in order to induce Hills Bank and Trust
to make such a loan; and
WHEREAS, Hills Bank and Trust has requested that the City execute the attached
subordination agreement thereby making the City's lien subordinate to the lien of said mortgage
with Hills Bank and Trust; and
WHEREAS, there is sufficient value in the above described real estate to secure the City lien as
a second lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the
subordination agreement between the City of Iowa City and Hills Bank and Trust, Coralville,
Iowa.
Passed and approved this 8th day of./~pri ] ,20 03
ATTEST:
CITY G"'cERK
City Attorney's Office
Resolution No. 03-99
Page 2
It was moved by Wi'l bu~-n and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
X
X
X
X
X
X
Champion
ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and Hills
Bank and Trust of Coralville, Iowa, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Mortqage which at this time is in the
amount of $3,000, and where executed by Michael L. BaRleY (herein the Owner), dated
December 17, 1999, recorded December 21, 1999, in Book 2879, Page 142 through Page 145,
Johnson County Recorder's Office, covering the following described real property:
Lot 133, Pepperwood Addition, Part 6, an addition to the City of Iowa City, Iowa,
according to the plat thereof recorded in Book 25, Page 10, Plat records of Johnson
County Iowa.
WHEREAS, the Financial Institution proposes to loan the sum of $99,200 on a promissory note to
be executed by the Financial Institution and the Owner, securing a mortgage covering the real
property described above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the MortRaRe
held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Mort,RaRe held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Mort(3ac~e of the City.
Binding Effect. This agreement shall be binding upon and inure to' the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this ~' dayof ~PF~I~. ,20 0.5 .
CITY OF IOWA CITY
Mayor
Attest:
FINANCIAL INSTITUTION
Eet~~es, V±ce President
By
Brian P.
Marke% Manager
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this g day of ~ f'P. lL ,20 ~).~ , before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared £e~¢_,~- LO. L~=_~M~,,~.I and
Madan K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in g;~-dinance)
(Resolution) No. 0.%- qq passed (the Resolution adopted) by the City Council, under Roll Call
No. -- ~-~ of the'City Council on the ~. day of ,q p~ IL ,20 ~) :~ , and
that ~'~,OF__'~:-r- LD. LE..q,~A~ and Maclan K. Karr acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
JCommlssion Number 159791J
J'~''l MyCommisslonExplres I
I'~aC'l 3- ?-{)$ I
Notary Public in and for the State of Iowa
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this 20th day of March , A.D. 20 03 , before me, the
undersigned, a Notary Public in and for the State of Iowa, personally appeared
Keith Jones andBrian P. Mulcahe¥ , to me personally known, who
being by me duly swom, did say that they are the vice President and
Secondary Market Mqr, respectively, of said corporation executing the within and foregoing
instrument to which this is attached, that said instrument was signed and sealed on behalf of said
corporation by authority of its Board of Directors; and that the said
and Hil 1S Bank & Trust as such officers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
Iq'otary Pu~c in ~n~ ~f6r tSe S~te of Iowa ·
Abigail L. Sogard
Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 03-100
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR
THE PROPERTY LOCATED AT 446 WEST BENTON STREET, IOWA CITY,
IOWA.
WHEREAS, on June 1, 2000, the owner of 446 West Benton Street executed a Mortgage for
$3,000; and
WHEREAS, the loan was paid off on; and
WHEREAS, it is the City of' Iowa City's responsibility to release this lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached
Release of Lien for recordation, whereby the City does release the property located at 446 West
Benton Street, Iowa City, Iowa from a Mortgage recorded June 2, 2000, Book 2961, Page 299
through Page 302 of the Johnson County Recorder's Office.
Passed and approved this 8th day of ~, 20.~~
MAYOR
ATTEST: ~J)~'x.~...) ,~. 7/¢/~.,,c,~/
C'ITY"~.E RK
Approved by
City Attomey's Office
It was moved by Wilburn
adopted, and upon roll call them were:
and seconded by Champion
AYES: NAYS: ABSENT:
X · Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
the Resolution be
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 {319)356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 446 West Benton Street, Iowa City,
Iowa, and legally described as follows:
Lot 2 in Giblins's Subdivision in the northeast quarter of Section 16, Township 79 North,
Range 6 West of the 5th P.M., according to the plat thereof recorded in Book 4, Page
172, Plat Records of Johnson County, Iowa.
from an obligation of the owner, Nicholas Peters, to the City of Iowa City in the total amount of
$3,000 represented by a Mortgage recorded June 2, 2000, Book 2961, Page 299 through
Page 302 of the Johnson County Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorded cl~ument.
ATTEST: ~~
CITY-CLERK
Approved by
City Attorney's Office
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ¢ day of ~P~.IL , A.D. 20 O,~ , before me, the under-
signed, a Notary Public in and for said County, in said State, personally appeared Ernest W.
Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing
the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by
authority of its City Council, as contained in Resolution No. o~-~/~ , adopted by the City
Council on the ~ _ day ~ P~ ~ ~ , 20 0~ and that the said Ernest W.
Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
so. E o I
~ ~ ~[ ~fs~ N~r 1~11
Notary Public in and for Johnson County, Iowa
ppdrehab\446benrtonrel.doc
Prepared by: Liz Osborne, PCD, 410 E, Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 03-101
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
TO THE RELEASE OF LIEN REGARDING TWO MORTGAGES FOR THE PROPERTY
LOCATED AT 625 4TM AVENUE, IOWA CITY, IOWA.
WHEREAS, on March 5, 1999, the owner of 625 4th Avenue executed Mortgage for $3,810 and
another Mortgage for $2,540 for a total of $6,450; and
WHEREAS, the loans were paid off; and
WHEREAS, it is the City of Iowa City's responsibility to release this lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached
Release of Lien for recordation, whereby the City does release the property located at 625 4th
Avenue, Iowa City, Iowa from a Mortgage recorded March 26, 1999, Book 2701, Page 213
through Page 217; and from another Mortgage recorded March 26, 1999, Book 2701, Page 218
through Page 224 of the Johnson County Recorder's Office.
Passed and appmved this Rth
ATTEST: ~,~.~ ~.
CITY"GLERK
MAYOR
Approved by
City Attomey's Office
It was moved by W-~ll~u~,n
adopted, and upon roll call them were:
and seconded by £hamp{nn
AYES: NAYS: ABSENT:
~( Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
the Resolution be
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (3191356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 625 4th Avenue, Iowa City, Iowa, and
legally described as follows:
Lot 3, Block 36, in East Iowa City, Johnson County, Iowa, according to the recorded plat
thereof, subject to easements and restrictions of records thereof.
from an obligation of the owner, Evangeline S. J. Ramsey, to the City of Iowa City in the total
amount of $6,450 represented by a Mortgage recorded March 26, 1999, Book 2701, Page 213
through Page 217; and from another Mortgage recorded March 26, 1999, Book 2701, Page 218
through Page 224 of the Johnson County Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior reco~
MAYOR
ATTEST: ~ ~'.
CIT%GLERK
Approved by
City Attorney's Office
STATE OF IOWA )
) SS'
JOHNSON COUNTY )
On this ~; day of ~P~,~- , A.D. 20 0_~ , before me, the under-
signed, a Notary Public in and for said County, in said State, personally appeared Ernest W.
Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing
the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by
authority of its City Council, as contained in Resolution No. o3-10! , adopted by the City
Council on the ~. day ~l¢~j~., ,20 0~ and that the said Ernest W.
Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
ppdrehab\6254thaverel.doc
Notary Public in and for Johnson County, Iowa
~ ~-ICommission Number 1597911
I'-~L '| My C?.mmi?on Expires J
L'"r~l 3 ,/ /
Prepared by: Liz Osborne, CD Division, 410 E. Washington St_, Iowa City, IA 52240 (319)356-5246
Resolution No. 03-102
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST TO THE RELEASE OF LIEN REGARDING TWO STATEMENTS FOR LIFE
LIENS FOR THE PROPERTY LOCATED AT 7t2 DEARBORN STREET, IOWA CITY,
IOWA.
WHEREAS, on May 29, 1987, the owners of 712 Dearborn Street executed a Statement of Life
Lien for $11,000 and on January 22, 1988, another Statement for Life Lien for $1,400 for a total
of $12,400; and
WHEREAS, the loans were paid off on March 28, 2003; and
WHEREAS, it is the City of Iowa City's responsibility to release this lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached
Release of Lien for recordation, whereby the City does release the property located at 712
Dearborn Street, Iowa City, Iowa from a Statement of Life Lien recorded June 8, 1987, Book
947, Page 152; and from a Statement of Life Lien recorded February 5, 1988, Book 992, Page
614 through Page 615 of the Johnson County Recorder's Office.
Passed and approved this 8th day of April ,20 03 .
CITY'CLERK
Appr~ ~
City Attorney's Office
It was moved by Wi 1 burn and seconded by
adopted, and upon roll call there were:
Champion
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
ppdrehab/res/712dearborn-tel,doc
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Prepared by: Liz Osbome, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 712 Dearborn Street, Iowa City, Iowa,
and legally described as follows:
Lot Three (3), in Block Twelve (12), in Rundell, Johnson County, iowa, as shown on the
Plat recorded in Plat Book 1, Page 130, of the Plat Records of Johnson County, Iowa,
subject of easements and restriction of record.
from an obligation of the owners, Kathy and Kevin Poulsen, to the City of Iowa City in the total
amount of $12,400 represented by a Statement of Life Lien recorded June 8, 1987, Book 947,
Page 152; and from a Statement of Life Lien recorded February 5, 1988, Book 992, Page 614
through Page 615 of the Johnson County Recorder's.Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorded document.
MAYOR
ATTEST: ~~ CITY'CLERK
City Attomey's Office
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this [ day of ~pp.j~_ , A.D. 20 0~, , before me, the undersigned, a
Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and
Madan K. Karr, to me personally known, who being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of said municipal corporation executing the within and
foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the
instrument was signed and sealed on behalf of the corporation by authority of its City Council, as
contained in Resolution No. ~_0_.~, adopted by the City Council on the ~ day
~O~,~ 20 0 ~ and that the said Emest W. Lehman and Marian K. Karr as such officers
acknowledged the execution of said instrument to be the voluntary act and deed of said
corporation, by it and by them voluntarily executed.
I Commission Number 159791 ~
I'~'1 MyCommisslo~Explm$ I ~n~l~
Notary Public in and for Johnson County, Iowa
Prepared by: Liz Osborne, CD Division, 410 E. Washington St.; Iowa City, IA 52240 (319)356-5246
RESOLUTION NO. 03-103
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND AMERICAN RESIDENTIAL MORTGAGE,
CORALVlLLE, IOWA FOR PROPERTY LOCATED AT 131 FRIENDSHIP
STREET, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Mortgage in the total amount of
$3,016.74, executed by the owner of the property on September 17, 2002, and recorded on
September 25, 2002, in Book 3386, Page 184 through Page 188 in the Johnson County
Recorder's Office covering the following described real estate:
Lot 25, Court Hill Scott Boulevard Part IV Addition, an Addition to the City of Iowa City,
Iowa, according to the plat thereof recorded in Plat Book 18, page 8, of the Plat Records
of Johnson County, Iowa.
WHEREAS, American Residential Mortgage is refinancing a mortgage in the amount of
$149,000 to the owner of 131 Friendship Street and to secure the loan by a mortgage covering
the real estate described above; and
WHEREAS, it is necessary that the mortgage held by the City be subordinated to the loan of
American Residential Mortgage, secured by the proposed mortgage in order to induce American
Residential Mortgage to make such a loan; and
WHEREAS, American Residential Mortgage has requested that the City execute the attached
subordination agreement thereby making the City's lien subordinate to the lien of said mortgage
with American Residential Mortgage; and
WHEREAS, there is sufficient value in the above described real estate to secure the City lien as
a second lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the
subordination agreement between the City of Iowa City and American Residential Mortgage,
Iowa City, Iowa.
Passed and approved this 8th day of~
A'CrEST: '/~/~.4~) :~..~ux/
CITY"E~.E RK
Appro(~~ q'-~3'(~3
City Attomey's Office
ppdrehab/res/131 friendship.doc
Resolution No. 03-103
Page 2
It was moved by Wi I burn and seconded by
adopted, and upon mil call there were:
AYES: NAYS:
X
X
X
X
X
Champion
ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and American
Residential MortRa.qe of Coralville, Iowa, herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Mortc~a(~e which at this time is in the
amount of $3,016.74, and where executed by Lisa M. Crawford (herein the Owner), dated
September 17, 2002, recorded September 25, 2002, in Book 3386, Page 184 through Page 188,
Johnson County Recorder's Office, covering the following described real property:
Lot 25, Court Hill Scoff Boulevard Part IV Addition, an Addition to the City of Iowa
City, Iowa, according to the plat thereof recorded in Plat Book 18, page 8, of the Plat
Records of Johnson County, Iowa.
WHEREAS, the Financial Institution proposes to loan the sum of $149,000 on a promissory note to
be executed by the Financial Institution and the Owner, securing a mortgage covering the real
property described above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the MortqaRe
held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Mort.qaqe held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Mort.claRe of the City.
Apr-01-03 09:31 From-CiTY OF IOWA CITY +3193560009 T-599 P.05/05 F-025
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ~ day of j~,~ , A.D. 20~_-~. , before me, the
undersigned, a Notary Public in and for the State of Iowa, personally appeared
~'(R.,: L~._~ and , to me personally known, who
being by me duly sworn, did say that they am the o~._ and
, respectively, of said corporation executing the within and foregoing
instrument to which this is attached, that said instrument was signed and sealed on behalf of said
corporation by authority of its Board of Directors; and that the said
and ~ L~ ~ as such offmers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, f executed.
~ Notary P[/blic I~ and for the State of Iowa
Apr-01-03 09:30 From-CITY OF IOWA CITY, +319356§009 T-599 P.04/05 F-025
Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Datedthis .~L dayof J~lL ,20__~;~.
CITY OF IOWA CITY FINANCIAL INSTITUTION
Mayor
Attest:
By
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this [ day of ,b,,op.~L ,20 03 , before me, the undersigned, a Notary
Public in and for the State of iowa, personally appeared ~,~Es'r (<). LE/~N~AA/ and
Maclan K. Karr, to me personally known, and, who, being by me duly sworn, did say that they am the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporaUon, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (Ord;wance)
(Resolution) No. o;1 ~ IO~ passed (the Resolution adopted) by the City Council, under Roll Call
No. -- - of the City Council on the & day of ~q~ _, 20 ~ , and
that E'~u~ /..g, ~/~ and Marian K. Karr acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
ro,,~ ~. i SONDRAE FORT
~lC0mmission Number 159791
Notary Public in and for the State of Iowa
Prepared by: John Yapp, PCD, 410 E. Washington St., Iowa City, IA 52240; 319-356-5247 (SUB03-00003)
RESOLUTION NO. 03-104
RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY PLAT
OF WINDY MEADOWS ADDITION, JOHNSON COUNTY, IOWA.
WHEREAS, the applicant, Kristin Wingate, on behalf of the owner, Lois Wingate, filed with the
City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of Windy Meadows
Addition; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY OF IOWA
CITY, IOWA THAT:
The preliminary plat of Windy Meadows Addition, Johnson County, Iowa, is hereby
approved.
The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this 8th day of Apt-i 1 ,20 03
A~-~EST: ~ ~.
CITY~LERK
MAYOR
Appro. ved by
Resolution No. 03-104
Page 2
It was moved by Vanderhoef and seconded by
adopted, and upon roll call there were:
O'Donnell
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
STAFF REPORT
To: Planning & Zoning Commission
Planner
Prepared by: John Yapp, Associate
Item: SUB03-00003 3125 Rohret Road SW
Date: March 20, 2003
GENERAL INFORMATION:
Applicant:
Kristine Wingate
2801 Highway 6 East #404
Iowa City, IA 52240
Phone: 338-8216
Property Owner:
Lois Wingate
3125 Rohret Road SW
Iowa City, IA
Contact Person:
MMS Consultants
1917 S Gilbert Street
Iowa City, IA 52240
Phone: 351-8282
Applicant's Attorney:
Tom Gelman
321 E Market Street
Iowa City, IA 52245
Phone: 354-1104
Requested Action:
Preliminary plat approval
Purpose:
To create a two-lot residential
subdivision
Location:
3125 Rohret Road SW
Size:
13.43 acres
Existing Land Use and Zoning:
Residential and open space; County
RS5
Surrounding Land Use and Zoning:
North: Agricultural
South: Agricultural
East: Agricultural
West: Agricultural
County A1
County A1
County A1
County A1
Comprehensive Plan:
This property is in Fringe Area C of
the Iowa City / Johnson County
Fringe Area Agreement, outside of
the City growth area
File Date:
Februaw 27,2003
45 Day Limitation Period:
April13,2003
BACKGROUND INFORMATION:
The applicant, Kristine Wingate, has applied for a preliminary plat of Windy Meadows
Addition, a two lot residential subdivision located at 3125 Rohret Road SW. This property is
in Fringe Area C of the Iowa City / Johnson County Fringe Area Agreement, outside of the
Iowa City growth area. This property was rezoned to County RS5, Suburban Residential, in
2002.
ANALYSIS:
The Fringe Area Agreement for Area C, outside the City growth area, specifies that
rezoning to RS5 will be considered subject to the applicant setting aside a minimum of 80%
of the property as an outlot for open space or agriculture. The rezoning concept plan
approved in 2002 identified two residential lots (one of which is existing), with 80% of the
property set aside as an outlot.
Conformance with rezoning concept plan: The preliminary plat is generally consistent
with the rezoning concept plan approved in 2002. The plat consists of two residential lots, a
new road (Wingate Way) to provide access to the lots, and 81% of the property is set aside
as two outlots identified as 'Greenspace / Timber' outlots.
As part of the rezoning, at the request of the applicant, the City Council determined that a
variation to the Rural Design Standards should be permitted regarding the design of
Wingate Way. City Rural Design standards specify that the right-of-way or easement width
for a local street shall be 60 feet wide to allow for future retrofit of sewer, water and
sidewalks as necessary. The standards also specify a 22-foot wide chip-seal surface for the
road surface. As shown on the rezoning concept plan and the preliminary plat, Wingate
Way is proposed to be a gravel surface within a 40-foot wide easement. This is consistent
with County road design standards for Iow-volume residential roads.
The applicant has agreed to include in the legal papers that any further subdivision of lots
accessing Wingate Way will trigger the requirement for Wingate Way to be designed to
meet City Rural Design Standards. While two lots using a gravel road may not raise
concerns, additional residential development will increase the need for a chip-seal surface
within a wider easement. Wingate Way is situated to serve as an access for future
development if and when the adjacent property to the west and south subdivides in the
future.
Wingate Way is using an existing access point for access to Rohret Road (the driveway to
Lot 1); no new access points to Rohret Road will be created with this plat.
Other plat design issues: The strip of property between Wingate Way and Lot 1 is
identified as a vegetation and utility easement. The legal papers for the final plat should
specify that any vegetation planted in this easement should not interfere with any utilities in
\\CITYNT\shared\PCD\Planning & Zoning Files\Sub\SUB03-O0003 Windy Meadows.doc
3
the easement. It appears at this time the only utility that would be in the easement would be
electric lines.
The plat includes a 40-foot access easement to provide access to the two outlots. This
access easement is not proposed to be improved, though it could be in the future at the
discretion of the property owners. There are two outlots due to the intention that they will be
owned separately.
A note on the plat indicates that a new well will serve Lot 2.
Stormwater management: Because this property is in the Old Man's Creek watershed, no
stormwater management is required.
STAFF RECOMMENDATION:
Staff recommends that SUB03-00003, a preliminary plat of Windy Meadows Addition, a
13.43 residential subdivision with two outlots located at 3125 Rohret Road, be approved.
ATTCHEMENTS:
1. Location map
2. Preliminary plat
Approved by:
Robert Miklo, Senior Planner,
Department of Planning and Community Development
\\CITYNT\shared\PCD\Planning & Zoning Files\Sub\SUB03 00003 Windy Meadows.doc
IX¸
7
RR1
IDRS
i
4 ? I
,/
SITE LOCATION: 3125 Rohret Rd. SW SUB03-O0003
' I
PR~:L]MINARY PLAT
WINDY M~-ADOW$ ADDITION
JOHNSON COUNTY, IOWA
LOCATION MAP NOT TO SCALE
PLAT PREPARED BY:
NO. 404
K)WA CITY, IOWA
SUBDIVIDE:R'S ATTO RN ~:Y
TOM OgLMAN
LEGEND AND NOTES
OUTLOT A
LOT 2
OUT .L~:T ~B
City of Iowa City
SOILS MAP
l~ II-{ii ;li~ {{ l~l FI ~"'"' PRELIMINARY PLAT
:I t I;;l~'I Ii ~I O WINDY MEA~ ADDITION ~.~ ~)w
Prepared by: Stephanie Hubler, 410 E. Washington St., Iowa City, iA 52240 (319) 356-5400
RESOLUTION NO. 03-105
RESOLUTION APPROVING THE IOWA CITY HOUSING AUTHORITY'S
ANNUAL PLAN (FISCAL YEAR 2003).
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority
and the Department of Housing and Urban Development requires the Iowa City Housing Authority
to update its Annual Plan; and
WHEREAS, the Annual Plan has been updated to reflect details about the agency's immediate
operations, program participants and programs and services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The Iowa City Housing Authofity's Annual Plan (Fiscal Year 2003) be approved.
The City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the
Department of Housing and Urban Development.
Passed and approved this 8th day of
ClTY"U-'~ERK
Approved by
City Attorney's Office
It was moved by Vanderhoef and seconded by
adopted, and upon roll call there were:
O'Donnell
the Resolution be
AYES:
X
X
X
X
X
X
NAYS:
ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356~5437
04..08-038 I
RESOLUTION NO. 03-106
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA AVENUE
PEDESTRIAN BRIDGE REHABILITATION PROJECT, ESTABLISHING AMOUNT
OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
of cost for the above-named project was published as required by law, and the hearing thereon
held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice for the receipt of bids
for the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the
Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 29th day of April,
2003, or at a later date and/or time as determined by the Director of Public Works or
designee, with notice of said later date and/or time to be published as required by law.
Thereafter the bids will be opened by the City Engineer or his designee, and thereupon
referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next
meeting, to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:00 p.m.
on the 6~ day of May, 2003, or if said meeting is cancelled, at the next meeting of the
City Council thereafter as posted by the City Clerk.
Passed and approved this
-~ayor -'
Approved by:
C it ~ ~,~tt 6 r,~-e~,s~ Offi ~e -
Resolution No.. 03-106
Page 2
It was moved by O' Donne11 and seconded by
adopted, and upon mil call there were:
Pfab
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
the Resolution be
. Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142
RESOLUTION NO. 03-107
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2003
PARKING RAMP MAINT.ENANCE AND REPAIR PROJECT, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY
CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND
PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the headng thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for
the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the
Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 29"~ day of April, 2003,
or at a later date and/or time as determined by the Director of Public Works or designee,
with notice of said later date and/or time to be published as required by law. Thereafter the
bids will be opened by the City Engineer or his designee, and thereupon referred to the
Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, ~to be
held at the Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 6 day
of May, 2003, or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk.
Passed and approved this 8th
CITg~LERK
day of~ ,20 03
MAYOR
Approved by
City Attorney'~ Office
Resolution No. 03-107
Page 2
It was moved by. Pfab and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
X
X
X
X
X
X
Champion
ABSENT:
the Resolution be
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5000
RESOLUTION NO. 03-108
RESOLUTION ALLOCATING THE HUMAN SERVICES AID TO AGENCIES
FUNDING FOR THE FISCAL YEAR ENDING JUNE 30, 2004,
WHEREAS, a public hearing was held on the proposed budget for the fiscal year ending
June 30, 2004 on February 18, 2003, and public comments received; and
WHEREAS, the annual budget for the fiscal year ending June 30, 2004 for Human Services Aid
to Agencies was adopted by Resolution 03-83, on March 11, 2003 totaling $465,510; and
WHEREAS, Council Members Vanderhoef and Champion were appointed by Council as
representatives to the Human Services hearings for 2004, and presented their
recommendations to the City Council in a memo dated March 13, 2003.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1) The recommendations from Council Member Vanderhoef and Champion attached
are hereby adopted.
2) Request for Proposals for the collaborative grant to fund pre-employment and job
training for youth will be received and the $15,000 allocated by July 1, or that
amount shall be redistributed to agencies.
Passed and approved this 8th day of April 20 03
CITY 'CLERK
Approved by
City Attorney's Office
It was moved by Champion and seconded by O'Donnel 1
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
ABSTAIN:
X
X
X
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
City of Iowa City
Human Service Agency Funding
Recommendations for FY04
As recommended by Councilors Cham ~ion and Vanderhoef on March 13, 2003
Difference FY03-FY04 FY04 Allocation
Increase/ % Iowa City %
Decrease% contributes to $ Increase/ Increase/
AGENCY FY02 Actual FY03 Actual FY02-FY03 FY04 Request $ % total budqet** Decrease Total Decrease
Arc + $0 $0 NA $2,000 $2,000 100.0 0.13 NA 0 NA
Bill Brothers/Bill Sistem 41,011 41,011 0.0 42,241 1,230 3.0 13.00 -4,000 37,011 -9.75%
Crisis Center 40,600 40,600 0.0 41,818 1,218 3.0 9.00 1,300 41,900 3.20%
Domestic Violence Intervention 54,256 54,256 0.0 56,968 2,712 5.0 10.20 800 55,056 1.40%
Eider Services, Inc. 62,063 62,063 0.0 65,00C 2,937 5.0 5.10 600 62,663 >1.00%
Emer~lency Housin~l Project 10,000 14,00(3 40.0 56,00C 42,000 300.0 9.90 4,000 18,000 28.50%
4-C's (Comm. Coord. Child Care)+ 0 0 NA 6,00C 6,000 100.0 1.00 NA 0 NA
Free Medical Clinic 6,284 6,584 4.7 6,912 329 5.0 2.00 100 6,684 1.50%
HACAP 8,635 8,635 0.0 8,635 0 0.0 0.005 0 8,635 0.00%
ICARE 11,000 9,35¢ -15.0 10,93," 1,585 17.0 5.00 0 9,350 0.00%
MYEP 43,483 43,483 0.0 47,000! 3,517 8.0 8.70 -20,000 23,483 -46.00%
MECCA 29,962 29,962 0.0 31,460 1,498 5.0 0.60 200 30,162 >1.00%
~ei~lhborhood Centers 62,856 62,856 0.0 72,284 9,428 15.0 4.80 850 63,706 1.30%
Rape Victim Advocacy 14,850 12,200 -17.8 12,810 610 5.0 3.00 0 12,200 0.00%
Red Cross 5,500 5,500 0.0 6,038 538 5.0 1.80 300 5,800 5.40%
United Action for Youth 65,000 65,000 0.0 68,250 3,250 5.0 5.00 850 65,850 1.30%
Youth Homes + 0 0 NA 2,000 2,000 100.0 0.12 NA 0 NA
Collaborative Grant pre-employmt.
and job training for youth*** 15,000 15,000 15,000 100.00%
$455,500 $455,500 0.0 $536,352 $80,852 17.8 NA 455,500
Contingency Fund $10,000 * $10,000 0.0 10,000
$465,500 $465,000 0.0
+ denotes new request for city funding
Contingency Fund is carried over from previous FY if not expended
In FY02 a one time donation ($62,000+) was made to the American Red Cross for disaster relief on the East Coast.
*$7,500 was committed to the STAR Grant as a cash match/S2,000 to Free Medical Clinic for one-time malpractice insurance cost in FY03 (with City Manager's approval)
**Percentage based on request and projected budget for FY04
***$15,000 for proposed collaborative grant to fund pre-employment and job training for youth
jccoghs/Fund Recomm FY04-1C.xls 4/8/2003
Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5000
RESOLUTION NO.
RESOLUTION ALLOCATING THE HUMAN SERVICES AID TO/AGENCIES
FUNDING FOR THE FISCAL YEAR ENDING JUNE 30, 2004. ·
WHEREAS, ~.public hearing was held on the proposed budget for"ihe fiscal year ending
June 30, 2004 6n February 18, 2003, and public comments received; and
WHEREAS, the arVn,ual budget for the fiscal year ending June 30, 2004 for Human Services Aid
to Agencies was adop!~d by Resolution 03-83, on March 11, 2003 totaling $465,510; and
WHEREAS, Council Mb.,mbers Vanderhoef and Champion were appointed by Council as
representatives to the ",,,Human Services hearings for 2004, and presented their
recommendations to the Cit~,.?ouncil in a memo dated March 13, 2003.
NOW, THEREFORE, BE IT R~x_qOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT: \
The recommendations from Council'Mx.ember .Vanderhoef and Champion attached are hereby
adopted·
Passed and approved this day.·~f~ ,20
ATTEST:
CITY CLERK
Approved by
, Attorney's Office
It was moved by and seconded by
adopted, and upon roll call there were:
AYES:
/
/
NAYS: ABSENT:
the Resolution be
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Marian Karr
Page 1 of 2
From: Ross DeValois, CFP [DeValois@MidAmericaSecurities.com]
Sent: Wednesday, April 02, 2003 4:29 PM
To: Iowa City Council
Subject: Proposed Funding Cuts
Ross Wilburn (District A)
Connie Champion (District B)
irvin Pfab (District C)
Steven Kanner (At-Large)
Ernest W. Lehman, Mayor (At-Large)
Dee Vanderhoef, Mayor Pro Tern (At-Large)
I am writing out of concern for a planned 10% or $4,000 reduction in supped of the BB-BS program. I have been an active
board member for over 13 years and currently board president. This program has enjoyed a long history of support from
area funders, and in return has maintained a phenomenal record of service, achievement and verifiable empirical results.
This year the United Way Citizen Review Panel ranked us in the excellent category, in fact BB-BS was one of the top five
programs rated by that panel.
This program served 712 kids with a budget of $274,475 last year. We served more children than any Big Brothers Big
Sisters program in the State of Iowa, but we still have over 50 Johnson County children on the waiting list for a Big Brother
or Big Sister. In recent years this program has been rated among the most efficient BB-BS Programs in the nation based
on cost per child served. The following study also supports the case for local community building results from this program
A recent Program Outcome evaluation conducted with matched volunteers and children in the Big
Brothers Big Sisters of Johnson County program found significant benefits for children involved:
· 97% of children increased trust in volunteer
· 93% of children were able to avoid substance abuse
· 83% of children improved their seffconfidence
· 63% of children improved relationships with adults
· 57% of children showed improvement in schoolperformance
In a community that invests in new schools, a library, a housing development, TIF Districts and historical theatre buildings
I would think that the payback from a $40,000 investment in the at risk children of this community would be a very easy
decision. Frankly I don't understand why or how a program that is so well run, rated and reviewed would be one of only
two service agencies that are facing actual funding cuts. My hope is that you will carefully consider your alternatives, and
come up with a creative solution that will preserve the contribution this program can make to our community. If you would
please let me know your reasoning behind this proposal, I would be grateful.
Thank you,
Ross DeValois
RossC. DeValois.biz
18 Bedford Court, Iowa City, IA 52240-2800
319-337-9842
Ross E. DeValois, CFP
DeValois(~,MidAmericaSecu rities.com
MidAmerica Securities Mgt Co
www. MidAmericaSecurities.com
103 East ColleQe Street
Iowa City, IA 52240-4008
319-338-2066 / 800-747-9777
4/3/03
Marian Karr
From:
Sent:
To:
Subject:
H EADWAVE@aol.com
Wednesday, April 02, 2003 5:26 PM
cou ncil@iowa-city.org
Big Brothers Big Sisters Johnson County
Dear City Council Members:
I am a member of the Board for Big Brothers Big Sisters. I write to ask that
you not decrease the funding for the organization by $4000 as proposed. The
program is very effective, something documented by both local evaluations and
a national study of Big Brothers Big Sisters programs. At the present time
there are 50 children on the waiting list for a big brother or big sister,
and the program served 712 kids last year with a total budget of $274,475.
The program serves more children than any
BB/BS program in Iowa.
I urge you to keep the funding level and make no cuts.
Thank you.
David Rust
915 East Bloomington Street
Iowa City 52245
Marian Karr
From:
Sent:
To:
Cc:
Subject:
Ted Wernimont [tedandvon@mchsi.com]
Wednesday, April 02, 2003 10:14 PM
cou ncil@iowa-city.org
smhansen@iastate.edu
Funding to Human Service Agencies
Attention Connie Champion and Dee Vanderhoof:
I am writing to express my deep concern over your decision to recommend a
$4,000 budget cut for Big Brothers and Big Sisters.
BB/BS served 712 kids in Johnson County in the last year with a budget of
$274,475. These children's services were delivered through almost 70,000
volunteer hours. To replace this amount of time with an adult paid at
$10/hour would amount to almost $700,000!
Programs that would be at risk are the after school mentoring program which
would significantly reduce the number of children able to be served by
volunteers. The cost of the program is for the partial salary of a staff
person who selects and monitors the volunteers involved in the program to
provide for safety and positive experiences for the kids. Statistics have
shown that kids involved in BB/BS mentoring programs experienced increased
trust in adillts, were 93 % more likkely to be able to avoid substance
abuse, 83% improved in self-confidence, and 57% improved their school
performance. How can a program that is so successful in making
"connections" with kids be considered for a $4,000 budget cut, which is a
10% decrease in funding to the agency.
Iowa City has always made an extremely positive statement about the value of
its children - now is certainly a time in which the maintenance of the
$4,000 can be the best investment to be made for our community. Please
reconsider your reco~nendation to decrease this budget. The 70,000 hours of
volunteer time demonstrates that our citizens consider this program to have
upmost value for the children in our commuunity who most need that vital
connection to positive adult role models.
Thank you for your time and consideration of this most precious commodity
for the children in our community.
Yvonne Wernimont
Vice Chair BB/BS Board
Chair of BB/BS Bowl for Kids Sake
Marian Karr
Page 1 of 1
From: RPSJLOAN@aol.com
Sent: Wednesday, April 02, 2003 11:37 PM
To: council@iowa-city.org
Subject: Big Brothers Big Sisters funding
I know that you are in the process of determining the funding for the Human Service
Agencies in Iowa City for the next year.. It is my understanding that there has been a
recommendation to decrease the funding for the Big Brothers Big Sisters program by
$4,000, a 10% decrease from last year.
I encourage you to at least keep the funding the same as last year for the Big Brothers
Big Sisters (BBBS) program. The Johnson County BBBS program provides a great
service for the children of Iowa City. Last year BBBS served 712 children with a budget
of $274,475. The Johnson County BBBS program served more children than any other
BBBS program in the state of Iowa. The traditional BBBS program provides the one-on-
one matches to children who need adult role models/mentors. There are currently 50
children on the waiting list for the traditional BBBS program. The BBBS program also has
after school programs throughout Johnson County that give children structured activities
to do after school and helps them make be tter choices about good things to do after
school. There is also a school based mentoring program that has allowed volunteers to
go into some of the Iowa City schools and spend time with students that would not be
able to participate in the traditional program or the after school program. There is also a
summer program that takes the BBBS program to different sites throughout Iowa City
and Johnson County during the summer months. We do this with the help of many
volunteers (69,339 volunteer hours last year). We very much appreciate our volunteers
and could not do all of this without them. The funding for the BBBS program funds the
permanent staff that plans and participates in the activities, coordinates the voluntee rs,
and provides the supplies for the BBBS activities. We appreciate that the City of Iowa
City has funded a major portion of the BBBS budget in the past. A decrease in this
funding would greatly effect the services that the BBBS could provide.
A recent evaluation of the Johnson County BBBS program found the following benefits for
the children involved:
93% of children were able to avoid substance abuse
83% of children improved their self confidence
63% of children improved relationships with adults
57% of children showed improvement in school performance
I encourage you to at least keep the funding for the Johnson County BBBS program the
same as last year so that the program can continue to positively effect the children of
Iowa City and Johnson County. Thank you for your consideration of this funding item.
Pam Loan
Johnson County Extension Council
4/3/03
Marian Karr
From:
Sent:
To:
Subject:
Erin Costanzo [erin-costanzo@uiowa.edu]
Wednesday, April 02, 2003 11:27 PM
cou ncil@iowa-city,org
Proposed Cut for Big Brothers Big Sisters Program
Dear Iowa City Council members,
I was shocked and disappointed to learn of the recommendation to cut
10% of funding for Big Brothers Big Sisters (BBBS) of Johnson County.
Although I understand the existence of budget limitations for funding
many excellent community programs, the cut to BBBS is misguided and
unreasonable for several reasons. First, the program has a longstanding
history and proven track record of successfully serving children in the
Iowa City area. BBBS personnel tell me that over 700 area children
participated in BBBS programs last year, and BBBS outcome studies show
improvement in a variety of aspects of participating children's
well-being. Second, the community supports this program. This is
evidenced by almost 70,000 volunteer hours contributed to the program
last year, and the wide participation and success of the Bowl for Kids'
Sake annual fundraising effort. Cutting substantial funding from a
program that so many community members support in so many ways seems
counterintuitive and foolish.
Third, I have seen first-hand the benefits of the program. I am a Big
Sister and have been involved in BBBS for the past two years (shortly
after my arrival in Iowa City). I have a bright and caring junior
high-age Little Sister who has benefitted tremendously from having a
series of three Big Sisters (of which I am honored to be the third)
since the time she was 7. Despite very difficult and unfavorable
conditions in her home, she continues to grow and improve in a variety
of ways. She is currently making the "B" honor roll at school,
participating in sports and church activities, writing fiction, and of
course spending lots of time at sleepovers with friends. It is exciting
for me to watch her growth in a variety of areas, and I am very much
looking forward to her continued development into a successful young
woman. I have noticed tremendous changes in her social skills and
general engagement in life over the past two years, and we have
developed a very special relationship. From talking with our BBBS
caseworker, I have learned that she is a very different little girl
from the depressed, distressed, and apathetic child who entered the
BBBS program several years ago.
As a clinical psychologist-in-training, I have seen the differences in
the youth we evaluate who have a mentor or trusted adult in their life
and those who do not. Research in developmental psychology shows that
having a mentor or other special relationship with an adult is a
primary characteristic of "resilient children"-- children who come from
an underprivileged background or troubled home who go on to lead
successful lives despite childhood circumstances. The federal
government has begun to recognize the importance of mentoring as
evidenced by President Bush's State of the Union Address calling for an
increase in funding to mentoring programs. It seems strange to me that
the Iowa City Council would be moving in the opposite direction with
the clear bipartisan support for such programs.
As a member of the Iowa City community and an adult who is concerned
with the welfare of children in the area, I strongly urge you to at the
very least maintain if not increase the current funding to BBBS. Please
show the Iowa City community that you support and are willing to invest
in our children and their future. Please tell me how you plan to
address this issue.
Sincerely,
Erin S. Costanzo
3051 Wayne Ave %51
Iowa City, IA 52240
Erin S. Costanzo, M.A.
Doctoral Student in Clinical/Health Psychology
University of Iowa
Eli Seashore Hall
Iowa City, IA 52242
Marian Karr
Page 1 of 2
From: MATTHEW HAMILL [matthamill@msn.com]
Sent: Thursday, April 03, 2003 12:04 AM
To: council@iowa-city.org
Cc: jphan@iastate.edu
Subject: Big Brothers & Big Sisters
Dear City Council Members:
I am writing you all on behalf of Big Brothers & Big Sisters (BBBS), an organization in which I proudly
volunteer. I was recently informed of a preliminary budget decision that would reduce funding for BBBS by
10%. Clearly, such a cut would have a detrimental impact on any organization, and in a time of economic
difficulty I can understand that we should all be expected to tighten our belts somewhat.
However, I would hope the council is/has looked at all possible alternatives to avoid making such a cut. BBBS
is the type of organization the City of Iowa City should considering making a greater investment. This
organization's ability to stretch a dollar and provide valuable services that helps meet the needs of some of Iowa
City's most at risk kids, while providing tremendous mentors and role models that can help children and their
parents with a wide range of challenges, is invaluable to our city.
Since 1960, the divorce rate in America has more than doubled, as have the number of births to unmarried
women (National Center for Education Statistics). As a result of these two factors, the number of single-parent
families has climbed significantly over the years. Because such families are at higher risk of descending into
poverty (46 percent of all female householders with children under the age of 18 live in poverty) and because
they often result in the decreased involvement of the father in family life, the effects on the children in these
families can be profound. Of course, the traditional family has no monopoly on providing an enlightened,
loving enviromnent for children. Against all odds, many single-parent families provide their children with a
very healthy upbringing. Nevertheless, research shows that children (of all grade levels) brought up in single
parent families where the father is not involved are much less likely to get better grades, to enjoy school, or
participate in extracurricular activities. On the other hand, children in single parent families where the father is
not involved are more likely to be expelled or suspended from school or to repeat a grade (National Center for
Education Statistics, 1998). Clearly, the home environment has a significant effect on a child's achiement in
school.
If you are wondering why I am telling you this, it is because single-parent families are precisely the
demographic that is most frequently served by BBBS. Because of the efforts of the staff and volunteers, this
organization has the unique ability to positively impact the lives of many at risk children and potentially reverse
the impact of some very serious societal issues. BBBS volunteers have the ability to improve a child's school
readiness, increase opportunities to learn, and help kids make healthier choices. Cutting the budget of BBBS
limits this organizations ability to serve these kids, their parents, and this community. I hope the City Council
will reverse its preliminary decision to reduce the funding for BBBS and may even consider a budget increase.
Respectfully,
Matt Hamill
If one advances confidently in the direction of his dreams, and endeavors to live the life which he has imagined,
he will meet with a success unexpected in common hours. -Henry David Thoreau
4/3/O3
Marian Karr
From:
Sent:
To:
Michael Welcher [mikedub32@hotmail.com]
Wednesday, April 02, 2003 4:14 PM
cou ncil@iowa-city.org
To Whom it May Concern:
A $4,000 decrease in funding for the Big Brothers and Big Sister's Program
from the City of Iowa could have a direct and immediate impact on
programming and could result in any one of the following: Elimination of an
after-school site based mentoring program, reduction in the number of kids
served through the School Based Mentoring program, increased time spent for
children on the waiting list and/or a significant reduction in the number of
kids served in the core/community based program. Please don't take the
money away.
Michael Welcher
Big Brother
Tired of spam? Get advanced junk mail protection with MSN 8.
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April 2, 2003
Iowa City City Council
410 E. Washington Street
Iowa City, IA 52240
Dear Council:
Assuming you read your Council packets, you know that I write you fairly
frequently. The topics vary, but tend to all be variations on the same theme- good
government.
The letter I am writing today is also about good government. Unfortunately, my
letter today concerns my place of employment, the Mayor's Youth Employment Program
(MYEP).
A proposal was recently put forth to cut the amount of city funding for MYEP by
47% in the upcoming fiscal year. I am concerned with this decision for the following
reasons:
1. Apparently Councilor Vanderhoef has some specific concerns with MYEP. These
concerns may or may not be legitimate; the problem is, the Executive Director of MYEP
was only recently made aware of these concerns. There was never an opportunity to
address the concerns. Had MYEP been given a year to change some things, you would
not be getting this letter.
2. Councilor Vanderhoefhas expectations of MYEP that are not spelled out in the
funding agreement between the City and MYEP. The agency has done everything the
contract stipulates. Additional expectations are fine, but they should be spelled out for all
to see.
3.1 spoke with Linda Severson (JCCOG Human Services Planner) one day before the
proposed cut was announced. She was unaware of any proposed cut. This leads to several
questions. You would not plan a road without Jeff Davidson; why plan human services
without Linda Severson? Linda is extremely knowledgeable and experienced. I know that
everyone associated with MYEP has great respect for Linda, and would be more willing
to accept this funding proposal if we thought she had been involved.
if Linda is not going to be involved in these types of decisions, then isn't it irresponsible
for taxpayers to pay her $49,000 salary? (Do not get me wrong; I suggest consulting her.)
I do not think that one 15 minute visit to MYEP qualifies a person as an expert on the
agency. You have an expert on board- you should use her.
4. The Executive Director of MYEP found out about the proposed cut when contacted by
the Gazette. There is no excuse for this. Going public with a cut of this magnitude and
not contacting MYEP first was a cowardly and unprofessional act.
5. MYEP managed to bring over $160,000 in grants and federal money into the local
economy in FY02. This does not include funding from local sources or local people.
MYEP brought in $160,000 from outside sources. This money supported vital programs
for area youth, and paid living wages to several FTEs. Had MYEP been requesting a TIF
district instead of money from Aid to Agencies, Councilor Vanderhoef would have
granted it. My point is simple; human services amount to big business in Johnson County.
They deserve more respect.
6. Apparently, one of the concerns is duplication of services. I find this interesting, given
the free market mantra espoused by Councilor Vanderhoef. In free market economic
theory, competition is typically seen as a good thing; it is one of the keys to keeping
prices low-, and keeping the quality of service high. If there were only one bookstore in
town, books would cost more, and there would be little incentive to provide quality
service. Why don't we allow the marketplace to run its course when it comes to human
services?
It is fine to have concerns with MYEP. There may well be things that MYEP
needs to do differently. But the process that has led to the proposed funding cut is terribly
flawed.
I hope you will see fit to dramatically improve upon this process; it does not rise
up to the standard of good government.
Sincerely,
Rod Sullivan
2326 East Court Street
Iowa City, Iowa 52245
Cc: Linda Severson
Page 1 of 1
Marian Karr
From: DANIEL BRUNS [lisa_and_dan@man.corn]
Sent: Tuesday, April 01, 2003 10:52 PM
To: cou ncil@iowa-city.org
Cc: Chris Bushman
Subject: Mayor's Youth Employment Program
Dear Council Members,
We are writing in regards to the City of Iowa City considering drastically
cutting funds to the Mayor's Youth Employment Program.
We know all agencies/governments are dealing with budget cuts. We also
cannot even imagine how hard your job is, making such tough decisions.
But please do not cut the funds to MYEP! It provides so many good services,
which we are sure you know about. One of those services is a program called
Teen Place, the summer and after school program for kids who have disabilities.
Our daughter, Amanda, age 15, attends the Teen Place program. She first started
attending there because there were NO OTHER OPTIONS. When Amanda turned
13, Handicare, a great day care center, could no longer accept Amanda, nor was
their program appropriate for Amanda. We searched and searched, through DHS,
private care providers, the hospital, day care centers, schools etc. There was no program
for Amanda (Amanda has mental retardation). Both Dan and I, Amanda's parents,
have to work, not for the extras in life, but for the basics. One of us staying at home
fulltime was and is not an option, as the case in many families today.
Then we found MYEP, and the Teen program they run!!! An answer to our prayers!
The program they have not only provides a safe, happy enviroment for Amanda,
but also a great learning enviroment for her. MYEP helps in teaching Amanda self-help
skills, social skills, daily living skills, etc. MYEP has allowed us to remain a family.
Without a program such as this, we were having to consider whether or not Amanda
could contine to live with us...and as you can imagine, just thinking in that manner
was heart breaking for ua. We love our daughter, and want her to be able to continue
to live with us, and grow to be all that she can be. ; MYEP is a HUGE part of that.
We heard there was concern that HYEP was duplicating services provided by other
agencies. I do not know about the other programs MYEP runs, but the Teen program
is not duplicated any where in Iowa City or Johnson County.
Thank you for your time and consideration. Please, search your hearts, and do
not cut funding to MYEP. April 11, MYEP is having an Open House, located on
North Dodge, across from Hy-Vee. Stop by, have some snacks, and meet the
kids and parents who benefit from MYEP. There is no better way to learn about
a program, than by being there.
Our prayers and thoughts are with you, to make the right decisions.
God Bless you for your work,
Dan, Lisa and Amanda Bruns
4/2/03
Marian Karr
Page l of 2
From: jdsiebert [jdsiebert@mchsi.com]
Sent: Saturday, March 29, 2003 3:40 PM
To: co u ncil@iowa-city.org
Cc: smhansen@iastate
Subject: Opposition to threatened funding cut
To the City Council Members of the City of Iowa City:
Ross Wilburn (District A)
Connie Champion (District B)
Irvin Pfab (District C)
Steven Kanner (At-Large)
Ernest W. Lehman, Mayor (At-Large)
Dee Vanderhoef, Mayor Pro Tern (At-Large)
In a recent (Mamh 14) issue of the Press Citizen, there was an article about funding for
Human Service agencies in Iowa City. This recommendation for Human Services
funding for next year included a $4,000 (10% decrease) in funding for Big
Brothers Big Sisters. City Council Members are to meet on Monday, April
7th to discuss the budget recommendations.
I have been told by Mr. Scott Hansen, Executive Director of BB/BS, that he has
contacted Councillor Champion and asked her to explain the reasons
for the proposed decrease in funding for BB/BS According to Mr. Hansen, Councillor
Champion complemented the agency but declined to discuss the recommendation until
talking with the entire council at their meeting on the 7th.
As a past Board Member and past President of the Board of BB/BS, I must go on record as
opposing any decrease in funding for the organization. BB/BS provides vital services to the citizens
of Iowa City and Johnson County.
*Last year the organization served 712 client kids, more than any other BB/BS program in the state,
on a budget of $274,475. This is a testament to the effectiveness and stewardship of the
organization.
*Of the client children matched with an adult volunteer in the Big Brothers
Big Sisters of Johnson County Program:
97% increased trust in volunteer
93% were able to avoid substance abuse
83% improved self confidence
63% improved relationships with adults
57% improved school performance
The money the agency is accustomed to receiving from the City of Iowa City amounts to 7%
of the oranization's budget. The funding cut being considered by the City of Iowa City would directly
affect the agency's ability to provide services such as its after School mentoring site program
and/or cause a substantial reduction in the number of client kids it can serve through its primary
community based one-to-one program.
BB/BS is one of the most effective and well-established service agencies in our community.
Iowa Citians contributed a total of 69,339 volunteer hours in support of the program last year, a fact
that illustrates the wide acceptance and popularity of the program for our citizens.
The BB/BS organization is one of the most popular and most effective means of preventing problems
for young people in our community. I urge you to evaluate the agency's appeal and popularity. It has
been active and successful in raising funds to support its operations. Please do not penalize the agency
by allowing this success to cause the Council to vote to reduce its funding for the organization.
When you meet in work session on April 7th, or in general session later to formally consider funding
3/31/03
recommendations, please continue to support this important member of our community, Big Brothers/Big
Sisters of Johnson County and do not vote to cut its funding.
Thank you,
Dave Siebert
3003 Pinecrest Rd.
Iowa City, IA 52245
319 354-4270
Page 2 of 2
council~iowa-city,org
Here is the contact information for council
members:
&n bsp;
&n bsp;
3/31/03
Message Page 1 of 1
Marian Karr
From: Hall, Sheri [sheri.hall@pearson.com]
Sent: Tuesday, April 01,2003 11:44 AM
To: 'cou ncil@iowa-city.org'
Subject: BB/BS
I understand you are thinking about trimming the amount of money allotted to Big Brothers/Big sisters program. I am
asking you to please think about the impact on the children this program offers. I am currently a big sister and know I am
helping the little girl who is my little sister.
We spend allot of our time doing activities that also help the profit of the community, we go out to eat, go to movies, go
ice skating, shopping, swimming, do crafts at home ( I am out buying materials for these projects) all of these things cost
money which I spend in the community.
Not only the monetary benefits, but the self esteem I have noticed growing in my little sister .She smiles so much more
now than when I first started spending time with her. I hope I have given her a little more to be happy about, and that
when we are together it is about her, not the family problems she has to deal with day in and day out.
I am not alone in the program.., there are many of us that give of our time and money spent, that in one way or another
benefit the community.
BB/BS also has group sponsored activities and helpful advice to aid us in our quest for making the world a brighter place
for children that might not have it as nice as your or my children have. Please don't take away from a GREAT program
that helps so many.
Thank-you,
Shcri Holl
319-358-8502
Coralville, lA
This email may contain confidential material.
If you were not an intended recipient,
Please notify the sender and delete all copies.
We may monitor email to and from our network.
4/1/03
Marian Karr
From:
Sent:
To:
Subject:
Sheets, Deb [deb.sheets@pearson.com]
Tuesday, April 01, 2003 11:06 AM
'cou ncil@iowa-city.org'
Funding for BBBS
Dear Council Member,
I understand that the council is looking into budget cuts and considering
decreasing the funding to BBBS by 10%. I'm a Big Sister participating in
the program, and I do believe that the organization provides a worthwhile
and needed service to the community. I am not involved in how funds are
spent or used on individual programs, so can't intelligently comment on how
well funds are used - but suggest that perhaps you could consider making
some of your funding dependent upon certain stipulations, in order to make
sure that the funds are spend wisely. I assume you are also considering
cuts for other organizations as well, and in order to make the determination
of where to cut, any pertinent information is needed. I've included some of
that relevant information provided by BBBS below. Thanks for your
consideration. --Deb Sheets
* BBBS of Johnson County currently has over 50 children on the waiting list
for a Big Brother or Big Sister.
*Last year BBBS served 712 kids with a budget of $274,475. The most kids
served out of any other Big Brothers Big Sisters program in the State of
Iowa.
*Total number of hours volunteers contributed to mentoring kids last year in
Johnson County (69,339 hours). If you were to pay volunteers $10 per hour of
service, this would equate to $693,390! The money we receive today will go a
long way to the future of our community and helping children.
+ A recent Program Outcome evaluation conducted with matched volunteers and
children in the Big Brothers Big Sisters of Johnson County program found
significant benefits for children involved:<?xml:namespace prefix = o ns -
"urn:schemas-microsoft-com:office:office" />
97% of children increased trust in volunteer
* 93% of children were able to avoid substance abuse
* 83% of children improved their self confidence
* 63% of children improved relationships with adults
* 57% of children showed improvement in school performance
*A $4,000 decrease in funding from the City of Iowa could have a direct and
immediate impact on programming and could result in any one of the
following: Elimination of an after-school site based mentoring program,
reduction in the number of kids served through the School Based Mentoring
program, increased time spent for children on the waiting list and/or a
significant reduction in the number of kids served in the core/coramunity
based program.
This email may contain confidential material.
If you were not an intended recipient,
Please notify the sender and delete all copies.
We may monitor email to and from our network.
Marian Karr
From:
Sent:
To:
Cc:
Subject:
Elizabeth V. Croco [Ecroco@simmonsperrine.com]
Tuesday, April 01, 2003 11:05 AM
council@iowa-city.org
jphan@iastate.edu; smhansen@iastate.edu
Proposed funding cuts
Dear Council members,
I have been informed of a proposed funding cut for human service agencies in Iowa City and
specifically, a $4,000 or 10% cut for the Big Brothers Big Sisters program in Iowa City.
I am writing to express my concern regarding this proposed funding cut.
As a former "Big" I have witnessed firsthand the success of this program and the impact it
has on the children living in Johnson County. The proposed funding cut will detrimentally
impact this program. The BBBS of Johnson County served over 700 children last year and
despite the countless volunteers, at least 50 children were still on the waiting list.
There is clearly a need in our community for this program. A decrease in funding will
directly impact the number of children served and the resources available for these
children. Because funding for agencies like BBBS is often based on what they received in
years past, a funding cut now will also impact what BBBS is allocated in years to come.
It is undeniable that service agencies in our community are a necessity and that programs
like BBBS not only directly impact the lives of many Bigs and Littles alike, but enhance
the community we live in as well. Children matched through BBBS develop strong
interpersonal relationships, trust that is often lacking in their lives, are more likely
to avoid substance abuse, and perform better in school.
It is also undeniable that we as a nation and as a state are faced with difficult economic
times that necessitate budget and funding cuts across the board. I urge you, however, to
consider the tremendous detrimental impact that a funding cut for BBBS will have and find
a way to avoid cutting this program's funding.
Thank you for your time and consideration of this matter.
Sincerely,
Elizabeth Croco
Simmons, Perrine, Albright & Ellwood, P.L.C
115 Third Street SE- Suite 1200
Cedar Rapids, Iowa 52401-1266
Phone (319) 366-7641
Fax (319) 366-1917
Email: ecroco@simmonsperrine.com
This transmittal may be confidential attorney-client communications, or may be privileged
or confidential. If you are not the intended recipient, you are hereby notified that you
have received this transmittal in error; any review, dissemination, distribution, or
copying of the transmittal is strictly prohibited. If you have received this
communication in error, please notify us immediately by reply or by telephone (call us at
1-800-691-1180) and immediately delete this message and all attachments.
04/02/03 15:34 8319 339 6890 I.C, SCHOOLS ~00Z/003'
La~e Plugge, Ph.D.
Fax (319) 339-6890
Iowa City Community
School District
March 27, 2003
509 $. Dubuque St.
Iowa City, IA 52240
Tel (319) 68g-1000
FROM:
Members of the Iowa City Council
Joan Vanden Berg, Youth and Family Development Coordinator
688-1207
vandenber~.ioan @iccscLk 12.i~us
Support for the Twain 21~ Century Community Learning Center
Mark Twain Elemenrm'y School, located at 1355 DeForest Avenue, has an enrollment of 261 c~
children. The density of subsidized housing and the number of programs to assist homeless
families located within the Twain atten~nee a~a has erenL, xl numerous challeng~ for the
school. Fff-ty4ix Inteent of the m~lents are eligible for free lunch and ~ix peaxamt am eligible for
reduced lunch. A diaproportioo~- number of Twain students need additional academe support
bec_~ausc of gaps in their education. Additionally, many Twain fsrnilieS do not have access to
affordable affar-school care, which is both a safety concern and a barrier for parents in their
efforts to secure and msintain employment.
q
The Iowa City Commumty School District, m collaboration w~th several human servlee agencies,
is in the process of applying to ~ Iowa Department of Education for a federal 21 ~ Century
CornmURity Leasii~g Center granL Tho ptlll)o~ of the program is to extend the school day and
the school year. The proposed program will provide learning activities to build both acadr, mic
and social ski_'11.~ during the critical after school hours of 3:00 - 6:00 p.m. and will also provid~ a
range of snmmer activities. The grant will be for $150,000 a year for the next five years. A
parma'ship with the City of Iowa City strengthens our program, allows us to serve more children
and makes the grant application much more competitive.
A CDBG application for $15,000 for match to this project was submitted in January and thc
Housing and Community Development Commission has recommended an allocation of $4,400.
Though expanding after-school care is listed as a high priority in ~t'r I' STEPS, thc amount of
pubUc service funding available through the CDBG allocation process is extremely limited.
Given these budget constraints, the ICCSD is pleased to r~ive CDBG funds, but is also
pi,~posing jrt-kind march, including:
~' City Staff pa~icipation in thc Pro~'am~s Steering C_.or~m~ttee;
)~ Weekly Parks and Ree programming on-site at Twain;
1~ Swimming lessons and/or passes to Mercer Park Pool; '/..
)~ City Bus trahsportafion for field trips;
P- Release time for Police Officers to participate in Learning Center activities.
I appreciate thc City of Iowa City's interest and support for this project. Please feel free to
contact me if you would like more detailed information. Attached is the memorandum of
undexstanding, outlining our partnerahip.
04/02/0~ 15:35
~319 33~ 6890
I.C. SCHOOLS
[~]003/003
City of Iowa
Memorandum of Understanding
We am signing this memorandum of understanding to confirm our commitment to the Twain After
School program.
[. City staff participated in the planning of this project.
Z. The city witt addvety partidpate in the proJe~s Steering Committee
3. The City wi[[ support the educational enrichment activities described in' th~s proposat (e.g.,
recreation).
4. The city wi[[ assist in data colJ. ection efforts for this project.
5. The city's Housing and Community Devetopment Commission has atlocated CDBG funds
pending City Council. approval
6. The city .~lI commit to other in-kind supports to the project.
Date
21st CCLC 44 Iowa City CSO
Marian Karr
Page 1 o£1
From: Kenny Urmie [kurmie@zeus.ia.net]
Sent: Monday, March 24, 2003 9:52 AM
To: council@iowa-city.org
Subject: Big Brothers / Big Sisters
..... Original Message .....
From: Kenny Urmie
To: counci!@iowa-city,org>cou nci!@iowa-city~
Sent: Monday, March 24, 2003 9:29 AM
Subject: Big Brothers / Big Sisters
Dear Council Members:
I am a Big Brother serving with BB/BS of Johnson County. My Little Brother is D.J. Westcott. While I do not pretend to
know all about the City of Iowa City's current financial situation, I do believe that the City's investment in the BB/BS
program is very important and a significant contribution toward improving the life of children in our community. What is
good for these kids is good for the long-term benefit of the Iowa City/Coralville area. I hope that you will agree that we
need to maintain our level of funding of this strategically important resource. Unfortunately, significant cuts will mean more
missed opportunities, and more troubled spots in our neighborhoods. While you may not entirely agree with this next
comment, it may be that Iowa City's acceptance of abortion on demand (lack of love for babies) is simply working its way
up the age brackets. I urge you to take a stand in favor of life, and of protecting and nurturing kids. Thank you!
Sincerely,
Kenny Urmie
Big Brother since May 1999
3/24/03
Marian Karr
From:
Sent:
To:
Subject:
Emily Ashenfelter [emilyashenfelter@hotmail.com]
Monday, March 24, 2003 11:58 PM
cou ncil@iowa-city.org
Big Brother Big Sister
Hello Iowa City City Council members,
I am writing to encourage you to keep the funding for Big Brother Big
Sister where it is, or even increase the funding. As a "Big Sister", I have
come to realize that BBBS is a wonderful resource which has a great impact
on many youth in this community. Please don't take that away.
Thank you,
Emily Ashenfelter
Iowa City resident
MSN 8 helps eliminate e-mail viruses. Get 2 months FREE*.
http://join,msn.com/?page=features/virus
Marian Karr
Page 1 of 1
From: CLINESALLY@cs.com
Sent: Wednesday, March 19, 2003 3:40 PM
To: cou ncil@iowa-city.org
Cc: smhansen@iastate.edu
Subject: proposed funding cut
To all council members:
I am a board member of Johnson County Big Brothers and Big Sisters program. Though I have been on the board for only
a short time, I have been involved in the fund raising for this successful program. I don't understand the thinking and
reasoning of the proposed cut before council.
I am urging the council members to reconsider, and not to adopt the recommendation but before council and fully fund this
deserving program,
Sally Cline, Realtor
568 Hwy 1 west
Iowa City, Iowa
319-354-0581
3/19/03
ii¸
Marian Karr
Page 1 of 1
From: jim.friel@act.org
Sent: Monday, March 17, 2003 1:38 PM
To: cou ncil@iowa-city.org
Cc: smhansen@iastate.edu
Subject: Proposed funding cut
As a Board member to the Johnson County Big Brothers and Big Sisters, I am writing to request a formal explanation as
to why this program is being earmarked for a 10% funding cut while other programs are slated for an increase.
Looking at the success of this program, any agrument for a cut will lack clear and convincing reasoning.
I urge the Council not to adopt the recommendation being put before it and fully fund the Big Brothers and Big Sisters.
Jim Friel
Assistant Vice President, Human Resources
ACT, Inc
319-337-1009
3/17/03
Marian Karr
From:
Sent:
To:
Subject:
ssidwell [ssidwell@blue.weeg. uiowa.ed u]
Monday, March 17, 2003 1:09 PM
cou ncil@iowa-city.org
Budget Cut for Big Brothers/Big Sisters
An open message to all members of the Iowa City Council:
I read last Friday morning in the Iowa City Press-Citizen that two of your
members, Dee Vanderhoef and Connie Champion, have recommended that Big
Brothers/Big Sisters of Johnson County be allocated $4,000 less for the
upcoming budget year. I was so upset by this that I felt compelled to
write to the council as a whole. In that respect, I would like to say a few
things. First, $4000 is a significant amount of money for an organization
such as Big Brothers/Big Sisters. Without this allocation, BB/BS may very
well be unable to successfully function in the upcoming year. Without a doubt,
some of their programs will be cut entirely. I just don't think that is in the
community's best interests. BB/BS is a tremendous organization that provides
very necessary, very important mentoring services to local kids. Last year,
BB/BS was able to provide services to over 700 area children. I do understand
that Iowa City, like the rest of Iowa, faces some tough fiscal choices in the
upcoming year. However, if the city council cares anything about the children
living in this community, I do not feel BB/BS should be one of the only TWO
human service agencies that will face budget cuts.
Second, BB/BS is a "preventive" program that helps children that need a little
extra care. Programs like Big Brothers/Big Sisters help keep these kids in
school and out of trouble. Yes, BB/BS is not a "crisis" program, one that
provides services "after the fact." Yet, I think there is a general
misconception that this makes a program less valuable. This is not true.
Dollar for dollar, "preventive" programs generally cost much less than
programs that are "crisis" based and treat a problem after the fact. As an
employee of the Johnson County Attorney's office, I see first-hand how much
taxpayer's ultimately spend on substance abuse treatment, legal services and
incarceration, to name only a few things. Many juveniles, as well as adults,
that ultimately make their way into our legal and humans service systems would
have benefited greatly from programs such as BB/BS. I truly believe that to
cut a program such as BB/BS in the name of fiscal necessity is an incorrect
assessment of how our government and taxpayers ultimately bear the cost of
individuals who utilize our community human service resources.
Finally, in the last couple of years, the council has devoted an enormous
amount of time to the issue of underage drinking. While this is a valid
concern, I question whether IC councilors wouldn't be better served spending a
little less time listening to "concerned" parents in Illinois and a little
more time listening to their own constituents. Those parents in Illinois are
not voting in local elections, last time I checked. Kids in this co~nunity are
important. I am sure that everyone on the council would agree with this
statement. And perhaps, if we do a good job educating and raising our children
NOW, they will not indulge in the binge drinking that so concerns this
community and necessitates the creation of a program such as Stepping Up.
Other programs, such as BB/BS, can help do just that! Ultimately, please
remember that there are a lot of other people living in this community besides
students and local business owners. And that they vote too. And that there ARE
other problems that need to be addressed, beyond those that plague a small
section of the university coulmunity. BB/BS is a wonderful organization and
simply should not be subjected to such a drastic budget cut.
Thank you for your time,
Sara Sidwell
U of I law student and long time IC resident
Marian Karr
Page 1 of 1
From: Dee Crowner [librldy@north-liberty.lib.iaus]
Sent: Monday, March 17, 2003 11:05 AM
To: cou ncil@iowa-city.org
Subject: Big Brothers/Big Sisters
I am writing to urge the Iowa City Council NOT to cut funding for the Big Brothers/Big Sisters of Johnson County.
I have been a Big Sister to the same Little Brother for six years and it has been a wonderful, growing and learning
experience for both of us. My Little Brother will be 16 in April and that means 1 will only be able to be his Big Sister for
another two years. His little brother is now waiting for a Big Brother or Sister. Unfortunately, he will be waiting for around
a year. Fortunately, he has the opportunity to be in GAP (Group Activity Program) sponsored by Big Brothers/Big Sisters
of Johnson County while waiting for a match.
If Iowa City were to take away the $4000 they contribute a year to the organization, it might not be possible to match my
Little Brother's little brother or, possibly, other children waiting for a match. That would be a great shame as the BBS
program is a preventative program that could keep young people out of trouble, out a group home, offof the streets and
away from crime. Is $4000 too much to pay to support such a program? Absolutely not.
Let me remind all of you that each Big Brother/Big Sister does this program on a volunteer basis (as in no pay) and spend
their own money on all activities they do with their "littles".
If Iowa City does not contribute the $4000 it could mean a cut in staff and projects and sadly not be able to serve as many
children as they now do.
There are so many success stories from the Big Brothers/Big Sisters and these are due in part to the contribution that
comes from Iowa City. This contribution would be greatly missed and once again, I strongly urge the City Council to
continue to give $4000 to this program
Dee Crowner
Library Director
North Liberty Community Library
Box 320
520 West Cherry Street
North Liberty, Iowa 52317
319-626-5701
libddy~.nodh-liberty.lib.ia, us
3/17/03
Marian Karr
Page 1 of 1
From: Shanl112@aol.com
Sent: Friday, March 14, 2003 2:45 PM
To: cou ncil@iowa~city.org
Subject: (no subject)
Dear City Council Members -
I am gravely disappointed in the proposal to decrease funding to Big Brothers Big Sisters of Johnson County. I have been
involved with Big Brothers Big Sisters for nearly a year and it has been an experience of a lifetime. The opportunity to
have a positive influence on a child in the Johnson County area has been invaluable. Big Brothers Big Sisters is already
severely UNDERfunded and it would be devastating for the city council to take away more money when increases are
being given to nine other local agencies. For the record, below are some facts that you all should know about Big Brothers
Big Sisters so you can make an informed decision.
*Last year BBBS served 712 kids with a budget of $274,475. The most kids served out of any other Big Brothers Big
Sisters program in the State of Iowa,
*The funding cuts proposed by the City of Iowa City would directly affect their ability to provide services. For example,
total elimination of an After School mentodng site program currently serving kids in the Iowa City Community School
District or a substantial reduction of kids served in the community based one-to-one program.
*Of the kids who are matched with an adult volunteer in the Big Brothers Big Sisters of Johnson County Program:
97% increased trust in volunteer
93% were able to avoid substance abuse
83% improved self confidence
63% improved relationships with adults
57% improved school performance
*The money we receive from the City of Iowa City amounts to 7% of our total budget.
*Total number of hours volunteers contributed to mentoring kids last year in Johnson County (69,339 hours).
The only people who will be hurt by a decrease in funding to BBBS is the children it serves and they deserve better.
Please DO NOT decrease the funding.
Sincerely,
Shannon Guest
Big Sister
3/14/03
Marian Karr
From:
Sent:
To:
Cc:
Subject:
Joel Bruss [joelbruss@hotmail.com]
Friday, March 14, 2003 3:43 PM
cou ncil@iowa-city.org
smhansen@iastate.edu; jkrommi@iastate.edu; jphan@iastate.edu
Proposed Budget Cuts
City Council Members-
I hope that someone actually reads messages sent to this address and that
this isn't just a dumping ground.
I have been a BBBS volunteer for over a year and I am a strong believer that
this is one of the best programs around. My Little is 7 years old and is
one of the favorite people in my life. We see each other once a week to
play sports, go to movies, and to catch up on each other's lives.
I grew up in the 70's/80's when the term "disfunctional" really started to
take off. My parents were divorced when I was young, around 2nd grade, and
I never saw much of my Father after that. I grew up with my Sister and
Mother and, without a male role model, I found it very hard at times. My
Little is in a similar situation and, although I'm not the best mentor in
the world, I try my best to show him what stability and true friendship can
be. I never realized the amount of love that a child can have and how,
given the proper attention and support, how much love that child can give to
others. I don't claim to be the only reason for my Little's happiness, as
he has quite a loving family, but I like to think that I'm making just a bit
of a difference.
I realize that budget cuts have hit the state, counties, and cities quite
hard in the last few years. I also realize that budget cuts need to be made
here and there but I do NOT believe that BBBS is a program that can afford
to have it's current budget cut. One might remind the City how, only a few
years back, they foolishly wasted taxpayers money by purchasing
non-functional, non-disabled-persons compliant paper/telephone kiosks. For
years these sat empty (or partially empty) and they might still sit empty
(to be honest, with the lack of business in the IC downtown area, I rarely
go through the Pod Mall anymore}. There seems to be no financial restraint
when it comes to the funding of parking ramps, built for "business" that no
longer remains. When it comes to reducing funding to an agency that
directly impacts the children of Iowa City/Johnson County, that directly
makes a difference, it seems obvious that this is the WRONG choice to make.
I hope that Connie Champion and Dee Vanderhoef strongly reconsider their
proposal, that they sit back and think about how this will i~aediately
change one of the great things in many kids' lives, that what they are
proposing to the City Council is quite an awful thing. Thank you for your
time and consideration.
Joel Bruss
Big Brother
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Marian Karr
Page 1 of I
From: MYEP [myep@soli.inav.net]
Sent: Friday, March 14, 2003 3:50 PM
To: cou ncil@iowa-city.org
Cc: Linda Severson
Council Members:
To say the least, I was surprised and stunned to find out from a reporter that the City of iowa City Council was recommending cutting
funds to the Mayor's Youth Employment Program for FY04 in the amount of $20,000.
It is with great concern for the clients and families that we serve that I question why this is happening. Just this week, one staff
member has met with four potential referrals for our program and started one individual in an employment opportunity. As summer
approaches, we receive an increasing number of referrals and phone calls for employment assistance. Next fiscal year when there is
less money, where will these individuals turn? We try not to turn anyone away, but with such a large decrease in assistance it will be
difficult to maintain a high level of services for these young people.
Please reconsider your decision of cutting funds to MYEP at such a drastic level. If possible, I would like to know the reasoning
behind such a large decrease in assistance to the program. As well, if any of you would like to know what the Mayor's Youth
Employment Program does, please feel free to visit our offices or talk with staff and/or board members.
If any of you should have any questions regarding the Mayor's Youth Employment Programs services, please feel free to contact
myself at 356-0060 or MYEP's Board President, Deb Noel at 351-2731.
Sincerely,
Cokie lkerd
Mayor's Youth Employment Program
Executive Director
3/14/03
Marian Karr
Page 1 of 1
From: Michael Paul [michael-paul@uiowa,edu]
Sent: Friday, March 14, 2003 6:23 PM
To: council@iowa-city.org
Subject: Big Brothers and Big Sisters
Dear City Council Members:
It is my understanding that Connie Champion and Dee Vanderhoef have recently made a budget recommendation that will result in a
decrease in funding for Big Brothers and Big Sisters. If this is true, let me be the first to say that I strongly disagree with any such
budget recommendation. Big Brothers and Big Sisters is more than just a great organization. It is a programs that makes a
difference in hundreds of young kids lives. I know this first hand, as I am currently a Big Brother in the program. 1 have been a
volunteer for more than two and a half years and I can say without hesitation that any budget cut to this organization would have
a negative effect on the community as a whole and to those young kids who currently receive assistance from Big Brothers and Big
Sisters.
1 realize that there is a limited amount of money to fund Human Services in Iowa City. However, if some agency has to have their
funding cut, it should NOT be Big Brothers and Big Sisters. Their record of helping young kids in our city speaks for itsel£ What
other organization can say they have done more for the youth in our community than Big Brothers and Big Sisters? I doubt even one
agency, could make such a bold statement. The fact remains that Big Brothers and Big Sisters is without a doubt the best program in
Iowa City and its funding by the City Council should reflect that.
I hope you will make the right decision and reject the proposed budget made by Connie Champion and Dee Vanderhoef.
Sincerely,
Michael Paul
3/17/03
Marian Karr
From:
Sent:
To:
Subject:
jjengle rijengle@blue.weeg uiowa.edu]
Saturday, March 15, 2003 4:49 PM
council@iowa-city.org
re. Big Brothers Big Sisters
Hello, my name is Jamison Engle and I am a resident of Iowa City and volunteer
in the Johnson County Big Bro. Big Sisters program. I just returned from an
interview in Portland so I have not been able to read the news lately. I did,
however, receive an email recently that mentioned possible cuts in funding for
the Big Bro/sis program. I was wondering if you could inform me why this was
being proposed and what other programs are competing for available funds.
Your input on the matter would be greatly appreciated. Thank you.
Jamison Engle
"As is the atom, so is the universe" -Upanishads
Jamison Engle
Physiology
Univ. of Iowa
(319)887-7140 (home)
(319)335-7873 (work)
(319)321-0033 (cell)
Marian Karr
From:
Sent:
To:
ksslr@att, net
Sunday, March 16, 2003 7:52 PM
cou ncil@iowa-city.org
Iowa City City Council:
I am writing about your proposed plan to cut Big Brother Big Sister funding by
10%. I have seen the BB/BS in action and it is a great program. Where else
can you get a program that takes kids (most of which are from less than
desirable homes) and give them a mentor and friend and a chance at hope all at
once? I am a big sister in the program and I have seen several changes in my
little sister in the last year. I know that myself and my family are a good
influence on this 10 year old that has had her world turned upside down. Her
mom left them for drugs and a relationship with a convicted child molester,
her dad remarried and then divorced and she moved to three different houses
and three different schools in less than one year. Please don't cut the BB/BS
funding. Give every child a chance.
Sandy Kessler
Marian Karr
From:
Sent:
To:
Subject:
Public Access Television [patv@avalon.net]
Tuesday, March 18, 2003 1:50 PM
cou ncil@iowa-city.org
Big Brothers/Big Sisters
Dear Council,
It has come to my attention that funding for the Big Brothers/Big Sisters
program in Johnson County may be cut. I certainly hope this will not be the
case.
Spending time one-on-one with a young person is an excellent way to foster
development and enrich the fabric of our community. So often it's when a
child is neglected that the need arises for additional community services
later on in his or her life.
I've been a Big Sister for a number of years and have been lucky enough to
be involved in the lives and development of several young girls. Big
Brothers/Big Sisters already does a little with a lot, and if funding is
cut, vital programs will have to be cut. These cuts will have an impact on
the lives of kids in need, kids at a point in their lives where they are
beginning to make important decisions.
Please reconsider a funding cut for this worthwhile organization. The
futures of many girls and boys in this community are in your hands.
Sincerely,
Rene Paine
823 Ronalds Street
Iowa City, IA 52245
MYEP
Mayor's Youth Employment Program
April 4, 2003
P.O. Box 307
Iowa City, IA 52244
Ph.# (319) 341-0060
FAX (319) 341-0059
myep@soli.inav.net
City Council Members
City Council Office
410 E. Washington Street
Iowa City, IA 52240
Dear Council Members:
My name is Cokie Ikerd, and I am the Executive Director of the Mayor's Youth
Employment Program (MYEP). I have been in my current position since December
2002, and I am embracing each new challenge with optimism that what has been vague or
misunderstood, will be clarified.
This letter and the attachments are a response to the discussion that the City
Council may reduce MYEP's funds from $43,000 to $23,000. The MYEP staff and
board have worked diligently to understand the exact nature of the problem, which
dictates to members of the city council that our funds should be reduced. The
explanations have been ambiguous. We have been told that there are concerns and
reasons, but we are unaware of what these concerns and masons are. Thus, I am
providing to you, information regarding the activities of MYEP for the past fiscal year
and the current fiscal year. I trust this information may address the questions you may
have about MYEP. However, 1 must admit it has been difficult because I am guessing
about what your concerns may be. If you have, additional questions please feel free to
call me.
Sincerely,
Cokie Ikerd
Executive Director, MYEP
Cc: Linda Severson
enclosures
MYEP
Mayor's Youth Employment Program
P.O. Box 307
;'l~wa City, IA 52244
Ph.# (319) 341-0060
FAX (319) 341-0059
' .')myep@soli.inav.net
April 4, 2003
Accomplishments/Work Plan of MYEP
The following is a highlight of the accomplishments and activities surrounding MYEP's
continued success and deliverance of quality services.
1) Agency and Board Development
a) Expand number of members from 7 to between 9 and 13
b) Policy/Procedures for board members, e.g. attendance, participation, and
expectations, including proactive leadership of board members.
c) Revising of the agency mission statement.
2)
Strategic Planning
a) Secured the expertise of an outside strategist on September 11, 2002.
b) Conducted a strategic planning retreat for MYEP staff and board members on
September 11, 2002.
c) Secure the expertise of an outside strategist for Summer 2003, to assist board and
staff develop and implement a strategic plan for long term.
3) Expansion of Collaborative Relationships
a) Army Corps of Engineers
b) City of Coralville Parks and Recreation Department
c) Iowa City Community School District
d) Sixth Judicial District Department of Correctional Services
e) Goodwill
f) Handicare
g) Project Holiday
h) Crisis Center
i) McDonalds
j) World of Bikes
k) Kirkwood Community College (Workforce Investment Act)
1) City of Coralville Police Department
m) City of Iowa City Police Department and Parks and Recreation Department
n) Johnson County MH/DD Department.....the list goes on.
4)
Stabilize Funding
a) Research new funding opportunities that compliment the mission of MYEP.
b) Implement the HCBS Waiver program to further support our special needs
population programmatically and financially.
5)
Public Relations
a) Monthly newsletter mailed to over 200 addresses.
b) Open House on April 11, 2003, to celebrate 35 years of quality services at MYEP.
c) Participation on the Workforce Investment Act Advisory Council (WIA).
d) Participation with the Juvenile Justice Meetings.
e) Participation with United Way activities - such as UW Director's Meeting;
picking up, setting up and storage of sandwich board (use of MYEP truck and
staff); picking up donated supplies (use of MYEP truck and staff); MYEP
Executive Director and Board President attending Nonprofit Board of Directors'
Training.
f) Participation on the Transitional Advisory Council (TAC).
g) Participation with an informational workshop about the Workforce Investment
Act (WIA) Program (2/20/03).
h) Participation with the Special Education Advisory Committee.
i) Increase of over 100% in United Way Designated funds (thus, we believe that
people are finding out about MYEP and do understand what we do).
6) Quality Assurance
a) Quality Assurance check by Johnson County MH/DD noted significant
improvements.
b) Accreditation from The Council on Quality and Leadership.
c) Accreditation from HCBS Waiver.
7) Fundraising Activities
a) June 2002 West Liberty Race Event
b) December 2002, Direct Mail Campaign
c) Bike/Garage/Bake sale on April 12, 2003.
d) June 2003 - West Liberty Stock Car Races Event.
e) December 2003, Direct Mail Campaign.
f) Brochures all year around (except during United Way black out).
Mayor's Youth Employment Program
Board of Directors Meeting 2/25/03
Board Members Present:: Deb Noel, Joe Boveia, Pat Moffitt, Tom Goedken
Board Members Absent: Linda Fairchild
Staff Present: Cokie Ikerd, Chris Bushman, Rod Sullivan ~_
(. :!
Meeting called to order at 5:10PM by Noel.
January meeting minutes: Boveia moved approval, Moffitt 2nd. Approved. :~ ~.
North Dodge Update: City wants an easement; Ikerd sent request to Julie Pulkrabek.
MH/DD Repayment: The Board of Supervisors has indicated that they may ask agencies
to pay back $417,000 that was incorrectly doled out to agencies; several Supervisors have
expressed reservations at this approach. Auditor Slockett seems to believe that there may
be a couple other methods of repayment. Ikerd noted that agency directors met around
this issue, and had all cosigned a letter indicating support for Supervisors, but
disinclination toward repaying money. Goedken advised caution, and suggested legal
counsel. Ikerd noted that there has been no official request to pay anything back;
everyone is waiting on the County Attorney's office.
UW Hearings: Ikerd shared the verbatim comments from the Joint Funding presentation.
Comments were all over the board, frequently directly contradicting each other. Goedken
called them, "schizophrenic", adding that he would not know how to respond. Sullivan
noted that the Committee will be required to hammer these differences out arid reach a
consensus. MYEP will receive the consensus feedback & amount of allocatiun in March.
Agency & Community Needs Committee: Ikerd & Noel met with this United Wray
committee to describe progress to date. Ikerd says the ball is now in their court; they will
be letting MYEP know if progress has been acceptable.
Board Resignation: McEleney has resigned from the Board, effective this meeting. He
said the meetings were taking away too much time from his family.
Board Terms: Ikerd passed around a list of terms for current Board members.
Goedken suggested an amendment to the agenda- he moved that the rest of the meeting
concentrate on recruiting new Board members and discussing facility needs. There was a
consensus agreement to make this change.
New Board Members: Noel reported that she had sent - 10 invitations, but had gotten
no responses. Moffitt suggested that Noel might need to call these folks; Goedken agreed.
Ikerd said her Board recruitment materials suggested a 1:1, face to face invitation.
Sullivan inquired as to United Way Board Bank; Ikerd said this would not be: ready until
May. Board agreed that MYEP needs to do something sooner, but may still mm to the
Board Bank in May. Goedken said he would guarantee that he would recruit a Board
member from ISB&T, and will work on recruiting an attorney. Sullivan will contact Bev
Jones with Ecumenical Council to see if there is a clergy member who might be
interested. Bushman had a list of 5-6 teachers that she would recommend. Moffitt
recommended a couple of fellow parents; Noel said she wanted to look elsewhere first.
Goedken asked about the UI; Sullivan suggested the UI Foundation. Sullivan will ask UI
Human Resources about n,crmtment possibilities Ikerd suggested that all these recru ts
be invited to the next Board meeting. Noel asked if they could get information~[packet~ .
sent to these recruits prior to the next Board meeting; Ikerd said she and anothe't $taff
person would get that done.
New Facility: Noel asked ifMYEP still wanted to add a stove, washer & dryer, etc. to - '
the current facility. Sullivan noted that HCBS rules were not going to allow mUehSof thi"s5
work to occur. Ikerd explained this rule interpretation to the Board, adding th.at,she
disagreed with it. Moffitt suggested that this interpretation would not work for her son,
who A) lives in Shueyville, and B) is not going to live there much longer. Sullivan noted
that Moffitt's case might be the exception to the rule. Bushman agreed that the use of
these facilities would be individualized and limited, but that she would still like to see the
current facility fixed up.
Goedken asked what MYEP needs in a new facility. Sullivan produced a document with
some "needs and wants" in a facility. Goedken asked what MYEP can afford. Sullivan
noted that MYEP was - $ ] OK in the black last FY, so it was safe to assume that there
was another $10K or so that could be spent on rent. Ikerd reminded Board that MYEP
has been paying well below market value- $12K per year. Goedken estimated tha! at
$10/sq.ft., rent would cost at least $36K per year. He asked how MYEP would make up
this $20-30K gap. Ikerd explained that she felt strategic planning needed to come first.
For example, would MYEP continue to operate the Bike Shop? This impacts facility
needs tremendously. Bushman noted that HCBS and Council reviews had said similar
things. Noel reported that the Facility Committee had not met since the November Board
Meeting. Sullivan suggested calling a couple large local realty companies, and asking
them to assist in the search.
Goedken asked those present to come up with top 3 priorities. ~[he group came up with 3
quickly:
1. Expand Board
2. Review Strategic Plan, and work on the areas that have not gotten enough
attention.
3. Establish a 3 year operating plan.
Everyone agreed to prioritize these 3 items. Ikerd offered to send the notes from the
Strategic Plan to each Board member. Sullivan noted that it has been 6 months, which is a
good time to review progress. Goedken agreed, and suggested that this appear on the
March Board agenda.
35th Anniversary: Ikerd informed Board of April 11 & 12 events, and stressed that staff
needs Board assistance with baked goods, garage sale items, and the like.
Accreditations: MYEP got 1 year with Conditions from Council; 3 years with Corrective
Action from HCBS. Goedken asked what this meant; Sullivan noted that 40% of the
agencies The Council works with do not receive accreditation in their first attempt. Ikerd
summed recommendatiom~ up by saying, "We need to formalize many of the things we
do." Bushman noted that MYEP had learned some good things during these reviews.
Board expressed appreciation for staff efforts during this period. Ikerd suggested sending
accreditation results to local newspapers; Sullivan suggested adding funders to that.
Board agreed that this should happen.
Program Reports: Sulliwm reported that MYEP has received an exception to policy
from DHS that will allow MYEP summer program to function as a camp. This will free
up HCBS Respite funding for some families to use while parents are at work. Sullivan
stressed that this will need to be handled on the basis of individual need.
Next Board Meeting- Tuesday, March 25, 2003, from 5-6:30PM at MYEP.
Meeting adjourned at 6:59PM.
Minutes respectfully submitted by Rod Sullivan, MYEP Director of Services, 2/26/03.
Mayor's Youth Employment Program
Board of Directors Meeting 12/17/02
Board Members Present: Deb Noel, Ed McEleney (arrived at 6:10), Sydney Gussman,
Pat Moffitt, Tom Goedken
Staff Present: Cokie Ikerd, Rod Sullivan
Meeting called to order at 5:13PM by Noel.
November meeting minutes: Goedken moved approval, Moffitt 2na. Approved;
Mission: Board reaffirmed the fact that they like the new Mission Statement.
UW Hearings: Noel & Ikerd attended heating, and felt it went well. They presented at
7PM on 12/11. Linda Severson E-mailed Ikerd some follow-up questions; (% of kids
served who have disabilities, % of kids receiving employment services) Ikerd will
respond. MYEP will receive some feedback soon, but final feedback & mount of
allocation will not be available until March.
New Members & Terms: Ikerd passed around a list of nominees suggested by staff;
Board added a couple names. Ikerd asked Board how to proceed; Noel offered to call all
nominees and invite them to join Board. Ikerd noted that MYEP can access United Way
Board Bank in March or so.
Gussman passed out letter of resignation from the Board; members thanked her for her
service. Goedken asked to be considered for one year term. Ikerd was asked to create a
proposal for Board terms f6r January meeting.
35th Anniversary: Noel suggested an open house with lots of publicity. Gussman
suggested highlighting years' worth of Summer Projects. Goedken suggested event be
used as a fundraiser.
Discussion turned to fundraising; Goedken suggested collecting cans from businesses.
Noel felt the kids should do some fundraising. Sullivan reminded Board of the need to do
this prior to the August 15 United Way blackout.
Program Reports: Parent Meeting January 16 to plan for summer. Accreditation in early
February.
Logo: Ikerd passed around a logo that MYEP had commissioned Teclmigraphics to
design, lkerd noted that we were supposed to have received 2-3 more designs, but that
this had not occurred. Board liked the design. Board discussed the fact that the logo needs
to able to be different sizes;. Gussman will E-mail Ikerd some logos she developed a
couple years ago. Ikerd noted that staff needs a decision soon in order to complete
brochures, etc. in a timely manner.
Financial Report: Ended FY02 with a profit of about $9K. Audit of FY02 financials is
underway. Ikerd had investigated a sweep account; ISB&T suggested interest bearing
checking. Board endorsed this idea; Ikerd will pursue. Sullivan suggested asking for fees
to be "donated".
New Facility: Kathy Robinson Kramer (DHS child care licensor) measured fbrmer
National Audio Building; i.t could be licensed for up to 40 kids. She suggested Ikerd
contact the Fire Marshall. Fire Marshall sent Ikerd roles; will look at building once we
are ready to go. Goedken wants MYEP to figure needs first. Ikerd mentioned we need a
sink & bathroom for every 15 kids. Noel reported that the Facility Committee had not
met since the November Board Meeting, and would not meet until after the New Year.
Goedken suggested going month-to-month in next lease. Ikerd asked about necessary
leasehold improvements to current building; Gussman, Moffitt, and Noel felt parents
could handle these.
Next Board Meeting- Tuesday, January 28, 2003, from 5-6:30PM at MYEP.
Meeting adjoumed at 6:18PM.
Minutes respectfully submitted by Rod Sullivan, MYEP Director of Services, 12/18/02.
Mayor's Youth Employment Program
Board of Directors Meeting 11/26/02
Board Members Present: Deb Noel, Ed McEleney, Sydney Gussman, Joe Bb'~ia, Pat
Moffitt, Linda Fairchild, Tom Goedken
Staff Present: Cokie Ikerd, Chris Bushman, Rod Sullivan
Meeting called to order at 5:07PM by Noel.
October meeting minutes: Goedken moved approval, Fairchild 2nd. Approved.
Proposed Changes to Bylaws: Ikerd referred to the response MYEP had received from
attorney Julie Pulkrabek. Goedken agreed that a majority of the Board should be present
to conduct business; he questioned whether or not 2 Directors would want to make a
major decision. Ikerd noted that using a majority of the Directors versus a majority of the
Directors present does not solve the problem of being unable to conduct business, and
that this tends to set MYEP back considerably. Faimhild moved keeping 3.6 as is,
McEleney 2nd.
Goedken offered to write language for bylaw 3.2 that calls for a staggering of terms. He
moved "The number of directors of the corporation shall be at least 9 and no more than
13, and each shall serve a term of 3 years. Terms begin January 1 of each year. Terms
shall be staggered so that at least 3 terms expire each year. Directors may not serve more
than two consecutive terms." McEleney 2nd. Approved. Board will discuss whose terms
are staggered when at the next meeting. Ikerd also reminded Board of United Way
"Board Bank". Nominations for new Directors should go to Noel ASAP.
Mission: Ikerd noted that this needs to be decided before MYEP can proceed on many
projects. Ikerd also passed out draft United Way one page handout Sullivan had created.
A few edits were suggested. Final wording of Mission Statement is: "Provide advocacy
and support to youth and their families who face barriers to independence." Goedken
moved, Fairchild 2nd. Approved.
UW Hearings: Noel & Ikerd attended training, and found it helpful. They present at
7PM on 12/11. Ikerd has been trying to arrange a meeting with the Agency &
Community Needs Committee, and would like to accomplish this pr/or to 12/11.
Program Reports: Bushman reported that parents are loving In-service Day services and
Respite Saturdays. In-home services are booming; lots of referrals. Music Therapy
volunteers are coming in 2x per week. Parents have made several good suggestions lately
that Bushman is trying to incorporate. Northwest Junior High wants MYEP to present at
a parent meeting; this could lead to more referrals. Fairchild asked how many Summer
Program kids; Bushman estimated as high as 50 referrals for the upcoming summer.
Bike Shop got several donated bikes from the City of Coralville; will be donating several
bikes to Project Holiday.
New Facility: Sullivan stumbled across former National Audio/Video location at the
corner of Boyrum and Southgate. Staff walked through the building, and thought it would
work extremely well. It is a good location, with a great layout. It has lots of parking, and
a bus stop across the street. It is fully accessible, with two large accessible bathrooms
(one with a shower). It has a nice kitchen area. Perfect area for Bike Shop, though
perhaps a bit small. Lots of windows, nice offices. Building is 3500 square feet, so it is
smaller than our current location, but the space is arranged better, creating more usable
space. Owner wants to lease but would sell. Wants $10 per square foot, triple net.
McEleney asked what the pr/orities for a building were; Sullivan referred to the info
passed out to the Board at the August & September meetings. Goedken emphasized that $
is the key. Sullivan noted that CDBG might be a possibility. Ikerd wants daycare licensor
to walk through and make suggestions, noted that MYEP lease is up in April. McEleney
noted that commercial property is moving very slowly, and that rents can probably be
negotiated. Also noted that USDA building in the same area is also available. A
committee of McEleney, Noel, and staff was formed to pursue this. They will meet
ASAP.
Financial Report: United Way was concerned with budget, calling it "unrealistic", yet it
seems to have been almost exactly on the mark. Gussman moved approval of Financial
Report, Fairchild 2na. Approved.
Next Board Meeting- Tuesday, December 17, 2002, from 5-6:30PM at MYEP.
Meeting adjourned at 6:00PM, with Executive Session to follow.
Minutes respectfully submitted by Rod Sullivan, MYEP Director of Services, 11/20/02.
Mayor's Youth Employment Program
Board of Directors Meeting 10/22/02
Board Members Present: Deb Noel, Ed McEleney, Sydney Gussman, Joe Bo ~ia, Pat
Moffitt, Linda Fairchild, Tom Goedken
Staff Present: Cokie Ikerd, Chris Bushman, Rod Sullivan
Meeting called to order at 5:0gPM by Noel.
September meeting minutes: Gussman moved approval, McEleney 2nd. Approy~d.
Proposed Changes to Bylaws: Gussman expressed concem over changing definition of
quorum to simply mean those members who are present at any given meeting. Noel
pointed out that this change was suggested because there were several meetings at which
no business could be con&,cted because of the lack of a quorum. Ikerd noted that this
tends to set MYEP back considerably. McEleney asked if there was precedence for such
a move; Sullivan noted that this was the way in which quorum is described in Robert's
Rules of Order. (Gussman confirmed this with a check of a Robert's manual.) Goedken
suggested retaining an attorney to review this; the rest of the Board agreed.
McEIeney asked about staggering terms, and whether or not this should be in the Bylaws.
Goedken noted that ACT has staggered Board terms. Sullivan suggested that the Board
could probably do this wilhout changing the Bylaws. McEleney suggested the attorney
look at this as well. McEleney moved to table first two suggested changes, Fairchild 2nd.
Approved. Gussman moved adoption of the remaining suggested changes to the Bylaws.
McEleney 2"a. Approved.
Election of Officers: Goedken nominated Noel to serve as President, Gussman 2"~.
Approved. Goedken moved leaving the Vice Presidency vacant until the Board is
expanded, Moffitt 2no. Approved. Ooedken nominated Gussman to serve as Treasurer,
Fairchild 2nd. Approved.
Vision & Mission: Ikerd noted that this needs to be decided befbre MYEP can proceed
on many projects. Fairchild suggested that the "vision" spelled out by staff was far too
long; Sullivan noted that tiffs was intended only for Board info, and not for public
consumption. Fairchild wanted the word "advocacy" included in the Mission. Fairchild,
et.aL came up with "Provide advocacy and support to youth and their families who face
challenges." Goedken moved that staff"mull this over for a week or so, and tweak it if
necessary", McEleney 2nd. Approved.
Meeting Times: Ikerd noted that surveys had been sent to the Board, and 5PM was the
most popular response. McEleney preferred noon, but too many Board members are
unable to commit to 90 minutes over the noon hour. Noel moved that the regular meeting
be held the 4th Tuesday from 5-6:30PM, Gussman 2"d. Approved. Gussman noted that the
4t~ Tuesday in December is Christmas Eve; the Board agreed to reschedule the December
meeting.
Program Reports: Passed out to the Board. No comments were made.
Financial Report: Goedken asked if Quickbooks was up and running; Ikerd responded
that Laveme fi:om Greenwood & Crim is helping her to set it up. Goedken asked for a
balance sheet; Ikerd said she would get it for him following the meeting. Ikerd noted that
the report in the Board packet is missing approximately $13K in September payroll
expenses, as well as approximately $17K in Waiver income. This means MYEP ended
FY02 with a profit of about $15K. Gussman moved approval of Financial Report, Moffitt
· ~pprovea.
Other Business: Ikerd suggested that MYEP purchase a 1993 van with 200K miles from
Chris Bushman. Bushman said the book value of the van is between $1000 and $1200.
McEleney noted that anything that runs is worth $1000. Gussman asked about a Sunshine
Van; Ikerd replied that she had delivered the application to the wrong place, so the
MYEP application was not considered this year. Ikerd said MYEP would apply again
next year for a van with a Ii;ft. Noel moved that MYEP buy the van for $1100, Moffitt 2nd.
Approved.
lkerd provided a copy of the letter of engagement from Greenwood & Crim for an audit
of FY02. Ooedken asked if they would be doing it right away;. Ikerd said that was what
she had requested. Gussmaa moved that Noel sign the letter, Moffitt 2ha. Approved.
Ikerd passed out United Way pledge forms.
Next Board Meeting- Tuesday, November 26, 2002, from 5-6:30PM at MYEP.
Meeting adjourned at 6:20PM, with Executive Session to follow.
Minutes respectfully submitted by Rod Sullivan, MYEP Director of Services, 10/23/02.
MYEP Board of Directors Meeting Monday, 9/23/02
Present: Deb Noel, Sydney Gussman, Tom Goedken
Absent & Excused: Ed McEleney, Pat Moffitt
Absent & Unexcused: Joe Boveia, Linda Fairchild
Staff Present: Cokie Ikerd, Rod Sullivan
Noel called meeting to order at 5: I7PM. No quorum present.
Minutes from the 8/9/02 Board Meeting were reviewed.
Financials: Ikerd passed out September figures, which do not show $51K in payroll &
payroll taxes (expense) or $31K in DOT Grant and $13K in Waiver (incomes).
FY02 appears to end up with MYEP showing a $1 OK profit. Goedken asked about the
financials from 6 months ago that projected a loss of-$100K; Ikerd replied that she had
not anticipated the Waiver income to be as great as it was.
Goedken would like to see both the income and expenses associated with each program
and grant.
Goedken directed Ikerd to look into getting the FY02 financials audited in October of this
year. He felt that the sooner this was done, the better.
Joint Funding Application: Audited figures are being used on the balance sheet for
previous fiscal years, but not on the income/expense financial sheet.
Goedken suggested that Ikerd E-mail this to Board members for a vote.
Mission: Gussman noted that Board needed more info as to the vision behind the
proposed missions. What would programming, staff, etc. look like? There was some
discussion as to what services MYEP will provide, as well as what MYEP, United Way,
City oflC, and others see as necessary. Sullivan noted that staffhad held some
discussions on this; he wilt E-mail this thinking to Board.
Meeting Times: Ikerd passed out sheets asking for the preferred meeting times of Board
Members. Staff will E-mail this to Board Members not in attendance.
Executive Director: Staff suggested that the Board advertise for the position; they felt
this would be viewed more favorably by funders. Staff also felt that funders would prefer
an Executive Director to be hired before the joint funding hearings in December.
Meeting adjourned at 6:25PM.
Based upon our experiences and the results of the recent Strategic Planning session, we
respectfully propose the following changes to the Bylaws:
Amend Section 3.2 to read as follows:
The corporation shall have between 9 and 15 directors, each serving a term of two years.
Directors may not serve more than 3 consecutive two year terms. Directors are appointed
by the Board, with terms to begin with each new Fiscal Year.
Amend Section 3.6 to read as follows:
A majority of the number of Directors present at any meeting shall constitute a quorum
for the purposes of conducting business.
Amend Section 3.10 to read as follows:
Any director may at any time resign by serving written notice thereof on the remaining
directors. Any director may be removed from the Board at any time, whenever in its
judgment the best interests of the corporation will be served thereby. Such removal will
require a three-fomths vote of the Board.
Amend Section 4.1 to read as follows:
The officers of the corporation shall be a President, Vice-President, & Treasurer. They
shall be elected at the first meeting of the Board of Directors held after the beginning of
the fiscal year.
Amend Section 4.4 to read as follows:
The Vice President shall assume all duties of the President in her/his absence. Other
duties may be prescribed from time to time by the Board of Directors.
Amend Section 12.1 to read as follows:
An Executive Committee shall be appointed and shall consist of the following persons:
President, Vice President, & Treasurer
MYEP Board of Directors
August 9, 2002 Meeting Minutes
In attendance: Deb Noel, Sydney Gussman, Ed McEleney, Tom Goedken
Absent: Linda Fairchild, Pat Moffitt, Joe Boveia
Staff present: Cokie Ikerd, Chris Bushman, Rod Sullivan
Guest: Inge Clancy
Noel called the meeting called to order at 12:10 PM.
Board reviewed and approved minutes from 6/14 & 7/12.
Financials- Ikerd passed out income statement covering period through 6/30/02. Because
of the timing of this statement, it shows no summer income. Gussman asked if the
projections Ikerd passed out in July were still correct; Ikerd said no, but that they were
not dramatically different. Goedken noted that it was vital for the Board to see a projected
budget for FY03; Sullivan noted that he had been working on one, then gave copies to the
Board. Goedken noted that while the bottom line looks good in the projected budget,
there could be cash flow issues. He strongly suggested that MYEP staff provide more and
better financial information to the Board each month.
Ikerd noted that Steve Kuhl of Greenwood & Crim had just finished auditing the books
for FY01; the Board indicated an interest in having this done in a more timely fashion:
Ikerd noted that she had already spoken to him about beginning the FY02 audit as soon as
possible following the close of the fiscal year. Ikerd asked if the Board wanted her to get
bids, and the Board suggested just continuing with Greenwood & Crim.
Program reports- Board members read through, and had no questions.
Strategic Planning Retreat- Scheduled for 9/11/02. Board voted to do it at MYEP.
Phone System- Major phone troubles at MYEP. IC Telecom quoted -$1500 for good
used phone & voice mail equipment plus installation. Ikerd is checking into voice
messaging with McLeod. The IC Telecom system could be moved relatively easily
should a new location be found. Gussman moved that the IC Telecom offer be accepted;
Goedken noted that this was a financial decision, and it was difficult to make a financial
decision without financial information. Noel agreed, but felt this needed to be done as
soon as possible. Goedken seconded; motion carried.
Sullivan passed out a list of staff home/cell phones.
Building Update: Parents and DHS have concerns, though building meets applicable
standards. The Highway 1 expansion in summer '04 will also most likely force a move.
Noel noted that while rent is very cheap, Southgate refuses to do any maintenance. Ikerd
mentioned that a committee had been formed a year ago to look into CDBG money;
Sullivan agreed to have the information to Board Members prior to 9/11.
Clancy mentioned that several parents were dissatisfied with the building, and noted that
a group from the Knights of Columbus was willing to do some work, but MYEP would
need to provide the materials. Noel questioned the need to put any money into the
existing facility. Clancy noted need for a hot water heater; Noel said one was ready to go,
but simply needed to be put in. Both knew that Tim Ruth had volunteered to do this
work. McEleney asked about the space needs; Sullivan provided a draft proposal he had
been working on. Goedken noted that it was impossible to assess needs without knowing
how many kids would be served; Sullivan said his estimates allowed for 45 or so based
upon daycare guidelines. The group discussed some possibilities, then agreed that this
was a key component to the 9/11 strategic plan.
Other
Ikerd mentioned that the copier contract was up; Gussman, Noel, and McEleney
all felt that better deals may be available. Ikerd agreed to investigate.
Noel asked about mowing; Ikerd said no one had left an estimate.
Sullivan passed out a draft agency calendar for the Board to review prior to 9/11.
Gussman has a freezer for MYEP; McEleney has a computer.
Next meeting: Board decided to cancel the September 13 meeting due to the Strategic
Planning session.
Noel adjourned the meeting at 1:17 PM.
Minutes respectfully submitted by Rod Sullivan, MYEP Director of Services.
MYEP Board of Directors
July 12, 2002 Meeting Minutes
In attendance: Deb Noel, Pat Moffitt, Ed McElcney
Absent: Linda Fairchild, Tom Gocdken, Sydney Gussman, Joc Boveia
Staff present: Cokic Ikcrd, Chris Bushman, Rod Sullivan
Noel called the meeting called to order at 12:13 PM.
Since no quorum was present, minutes could not be approved.
Waiver update- Consultec will be coming to MYEP on 7/23 to install billing software &
train staff on using it. MYEP should then be able to bill for June immediately after that.
There was some discussion ofa DSL connection, and what impact this would have on
billing. Sullivan noted that the billing is not web based, but a DOS ASAP-AP program
that is sent via a phone line. He was unsure if any changes have been made recently.
Program reports- Noel asked about the NW Junior High site; Ikerd noted the
experienced, quality staff at that location. Bushman noted that transportation has been
difficult due to wheelchairs. Noel asked about the status of MYEP's Variety Club
application for a lift-outfitted van; Ikerd replied that the application was not submitted
until the last minute, and was delivered to the wrong location. This disqualified MYEP
for 2002; the agency may reapply in 2003.
SAMSIIA Grant- Federal grant intended to prevent youth violence. CCIA's Youth
Leadership Program participants would serve as mentors for MYEP kids; Linda Fairchild
should know more by September.
MH/DD Grants- Johnson County made minigrants available; MYEP received a $5000
grant to pay for accreditation. MH/DD also made $325,000 available to providers based
upon the results of MH/DD quality assurance reviews. While past files were in poor
shape, MYEP still got $4700 for CQI efforts.
Strategic Planning Retreat- Ikerd mentioned that United Way and others had suggested
the use of an outside facilitator; Noel, Moffitt, and McEleney agreed. Ikerd will try to
find someone to run a 4 hour process on a weeknight in September.
Financials- $150,000 cash on hand. Ikerd projects $180,000 in revenues and $280,000 in
expenses between now and Sept. 30.
Noel noted that the fundraiser at the speedway raised $600, and everyone had a good
time. This fundraiser should be bigger and better next year. Eagle's Club volunteered free
use of their facilities any time; suggested a breakfast or dinner. Noel also mentioned
bagging groceries at Cub Foods; Ikerd will investigate. McEleney asked about a car
wash; Ikerd is checking out the Dodge St. Hy Vee.
Noel noted that few people recognize MYEP; there is much publicity work to do.
Other- an adult summer program staffrecently used a program participant to make
inappropriate comments to a 15 year old staffperson. 3 staff witnessed this, and two
complained. The staff person in question admitted in writing to inappropriate conduct.
Board stressed following policies and contacting attorney. Ikerd noted that all staff will
receive sexual harassment training. Board suggested zero tolerance, and termination for
the offender.
Next meeting: noon on Friday, August 9, 2002, at Mercy Hospital.
Noel adjourned the meeting at 1:21 PM.
Minutes respectfully submitted by Rod Sullivan, MYEP Director of Services.
M .yEP Board of Directors Meeting
Minutes from the June 14th, 2002 meeting of the MYEP Board of Directors.
Board Members in attendance: Sydney Gussman, Pat Moffitt, Tom Goedken,
Fairchild, Ed McEleney.
Board Members Absent: Deb Noel Joe Boveia
Staff present: Cokie Ikerd, Chris Bushman, Aaron Mennenga, Rod Sullivan.
Meeting called to order at 12:17 PM by Gussman.
Irttroductions were done. . ::. -::'
Goedken moved approval of May Meeting Minutes, Moffitt. Motion carried.
Board reviewed conditions of Bushman letter of hire. No action deemed necessary.
Board reviewed HCBS approval letter. Ikerd discussed Medicaid requirements. Goedken
asked a ' · ' · .
bout revmw process. Sulhvan explmned that there Js an initial review after 270
days; the frequency of subsequent reviews depends upon the results of this review.
lkerd described MH/DD review that occurred 6/I 3, and noted that a summary appears in
the typed Program Reports. There was some concern regarding past records, but the
review team noted recent improvements. The Board will receive the written results as
soon as they are available.
Handicare wishes to work with MYEP to provide SCL. MYEP can benefit from
enhancing this relationship. Gussman moved, Fairchild 2'~ to enter into an agreement
with Handicare. Motion carried.
Program Reports:
Sullivan explained that he and Ikerd were pleasantly surprised to find out that
several thousand dollars will be available for Summer Program. The primary
effect of this is that parents will pay considerably less out-of-pocket.
Mennenga explained the Urban Youth Corps Program; participant demographics
were discussed.
o We hope to increase Bike Shop hours this summer; this will be discussed as soon
as Tim Heppner gets back to town.
There are several changes being made to the buildi,.ags and grounds; gardens, a
volleyball court, a mowed field, and a kitchen area are just a few of the changes
anderway. The parents of a couple Summer Program participants are volunteering
to do much of the work. Donations are being sought for the necessary equipment.
Ikerd noted that the lease had been signed with Southgate for $1000/month. Southgate
declined to fix the driveway and water heater, so Ikerd had the drive covered in gravel.
The,' building at North Dodge should remain available until North Dodge is expanded in
2004. McEleney volunteered to keep his eyes open for commercial property in a suitable
location.
The United Way affiliation agreement was distributed, along with letter from MYEP
Board President to United Way Board. Goedken suggested tabling United Way
committee work until the Summer Program is over. Fairchild noted that United Way
affiliation is viewed as a "seal of approval" by many donors. Fairchild moved, Gussman
2nd directing Noel to sign the agreement. Motion carried.
JCCOG Agreement also distributed. Goedken moved, McEleney 2"'~ directing Noel to
sign the agreement. Motion carried.
Ikerd suggested beginning an annual Board Retreat. Board noted that holding such a
retreat in September would allow them to review one fiscal year while planning for the
next. Ikerd suggested an outside entity to serve as a facilitator; Goedken felt that the
Board could handle this on their own. Ikerd noted that to do this properly would require
at least 3-.4 hours and full Board and staff participation. Board agreed, and directed Ikerd
to propose a date.
Financial Report:
Approximately $140,000 fund balance as of April 30. Goedken asked for a budget that
contains cash, assets, liabilities, revenues, and expenses. Ikerd agreed to produce th/s.
lkerd noted that she had decided to hold offon administrative hiring due to Mennenga's
decision to stay in Iowa City this summer. Ikerd explained that financials indicate a
$44,000 loss thus far in FY03, but that much of the FY03 income will begin to arrive in
June.
Ikerd mentioned that racetrack fundraiser arranged by Noel brought in about $500.
Eagle's Club willing to do a Labor Day fundraiser for MYEP, but this violates United
Way blackout period.
Gussman noted that next meeting is at noon on July 12.
Goedken moved adjournment at 1:05 PM, Moffitt 2"a; motion carried.
M.Y.E.P.
Minutes of May 3, 2002, Board of Directors Meeting
The MYEP Board of Directors met on Friday, May 3, 2002, at noon at the Fanning ~Room
located at the Mercy Medical Plaza, 540 East Jefferson Street, Iowa City. :. :-'. '
Board members present: Deb Noel, Linda Fairchild, Joe Boveia, Sydney Gussman, Tom
Goedken, Pat Moffitt, and Ed McEleney.
StaffPresent: Diane Hagarty, Cokie Ikerd, Aaron Mennenga and Chris Bushman.
Board President, Noel, called the meeting to order at 12:10 pm.
Hagarty introduced Chris Bushman as the newest MYEP staff member. She has been hired as
the Waiver Services Coordinator.
The April 12, 2002, minutes were read. Gussman motioned to approve the April minutes.
Goedken seconded. Motion carried.
MYEP's one year building lease with Southgate Development is up for review. Southgate would
like to increase the rent from $850 per month to $1,000 per month starting June 1, 2002, to cover
the taxes. Noel motioned to sign the new lease and pay the increase. McEleney seconded.
Motion carded.
Goedken made a motion to table several agenda items, and skip forward to discuss agenda item
number five, Executive Director's resignation. Moffit seconded. Motion carried.
Diane Hagarty, Executive Director, presented a letter of resignation to the board. She will be
taking a position as the Director of the National Kidney Foundation for the State of Iowa. Her
last day will be May 10, 2002. Hagarty explained that MYEP is in good financial standing, there
is a large carry over in the bank and the Waiver application is going through. Noel stated that
Hagarty has done such a wonderful job and that she will be greatly missed. Hagarty handed out
a letter from Elaine Sweet, Johnson County MH/DD CPC, praising MYEP for the positive steps
being taken to obtain HCBS Waiver certification.
Hagarty spoke to board regarding MYEP's needs for the future and mistakes made in the past
that should be avoided. One of the mistakes is that MYEP was short staffed much of the time.
Hagarty recommended hiring an Administrative Manager. A job description for this position
was reviewed by the board. Hagarty explained that with her leaving, MYEP will be extremely
short staffed for summer and that there are approximately 30 to 36 referrals for summer
programming. There are going to be two sites for Teen Place, one at MYEP and one at
Northwest Junior High. Mennenga is going back to school full time in the fall and possibly will
be absent some during the summer, thus that would leave Bushman and Ikerd to run summer
programs. Hagarty believes that at least two people will need to be hired. Fairchild agreed with
Hagarty's suggestions and that the Administrative Manager's position is very important.
Goedken asked what the salary range would be for the Administrative Manager's position.
Hagarty suggested $24,000 to $28,000.
McEleney motioned for the board to go in to Executive Session at 12:45pm. Goedken seconded.
Motion carried.
Minutes from the Executive Session are as follows:
Discussion took place regarding MYEP's current financial status and budget. Can we afford to
hire all of this staff with our current budget?
Goedken motioned to hire Administrative Manager at the stated salary range. Gussman
seconded. Motion carried.
Goedken motioned to approve Cokie Ikerd as Interim Director. Noel seconded. Motion carried.
Noel motioned to hire Joe Boveia as the summer assistant crew leader with the knowledge that
conflict of interest may be discussed as issues arise. Gussman seconded. Motion carded.
Gussman motioned to hire second position similar to Bushmans. Goedken seconded. Motion
carried.
Goedken motioned to instruct staffto update budget records. Gussman seconded. Motion
carried.
Executive Session ended at 1:20 pm.
Ikerd was asked to fill in as Interim Director until October 1, 2002. Ikerd agreed to fill the
position. Ikerd was informed that the Administrative Manager's position and a second position
were approved to be hired as soon as possible. Goedken informed Ikerd that the board would
like an updated budgeted that includes the waiver summer funds.
Noel informed Ikerd that they would be doing a search for a director and that the board would
like Ikerd to submit a resume if interested.
The next meeting will be June 14, 2002.
The meeting was adjourned at 1:30 pm.
Respectfully submitted by
Cokie Ikerd, Board Designated Note Taker
M.Y.E.P.
Minutes of ~l£ri112 2002 Board of Directors Meeting
The MYEP Board of Directors met on Friday, April 12, 2002 at noon at the Fanning
Room at the Mercy Medical Plaza in Iowa City.
Board members present: Deb Noel, Tom Goedken, Linda Fairchild, and Sydney
Gussman. Joe Bovia arrived at approximately 12:20. Employees present: Di.ane
Hagarty, Cokie Ikerd and Aaron Mennenga. :~ ~.._
Board members absent with notice: Pat Thompson Moffitt.
Board members absent without notice: Ed McEleney.
Board President, Noel, called the meeting to order at 12:10.
The minutes of the last meeting were approved unanimously. Gussman Motioned,
Goedken seconded.
Hagarty gave a status report on the HCBS Waiver. Chris Bushman, Waiver Services
Coordinator began employment on March 25, 2002. A packet was being mailed today to
Jana Smith, Waiver Specialist. Hagarty went through the packet and outlined the
policies, forms and procedures that were being sent in. Two items needed board
approval. The first item was the Consumer Grievance and Rights to Appeal Policy.
Following discussion, Goedken motioned, Gussman seconded, all approved to accept the
policy as proposed. Hagarty and Ikerd went through the policies and procedures
checklist and discussed the proposed amendments to the personnel policies to conform to
HCBS guidelines. A motion was made by Gussman, seconded by Goedken, and
approved by all to accept these as presented with one exception, on page 13, number 6,
letter C, Conflict of Interest. The last paragraph shall be changed to read, "In the event
that a staff of MYEP becomes aware of an actual situation of conflict of interest or
potential situation thereof, between themselves and MYEP or recipient of MYEP
services, they should immediately notify MYEP supervising staff or board presidem, if
appropriate. In this instance, MYEP will decide how best to resolve the situation."
Hagarty announced that MYEP had applied for an Urban Youth Corps grant funded
through the Iowa Department of Transportation. IDOT announced the availability of
$60,000 for the entire state of Iowa, MYEP applied for just over $31,000. Notification
was received this week that MYEP was selected for funding. The amount of the award
was the full amount requested less $250.00 for a total of $30,998. MYEP had requested
the purchase ora digital camera to record the project and to use for the state IDOT
presentation to be conducted after the project is over. IDOT disallowed this from the
funding. Applications have already been distributed to the schools in Johnson County as
well as DHS, Iowa Worktbme Development, Grant Wood AEA, and various youth-
serving organizations. Nine youth will be hired, plus one crew leader and one assistam
crew leader. This project will run eight weeks from June I0 through August 2. Partners
include Army Corps of Engineers $20,000 and City of Coralville Parks and Rec
Department $4,000.
Hagarty made a request to purchase additional computers for staff. There is four full-
time staff sharing two computers. Hagarty has brought in her own computer from home
and Mennenga has brought in his father's laptop computer in order to get the HCBS
Waiver materials completed in a timely fashion. There was $2,500 budgeted for
equipment this year. Approximately $600 has been spent for a desk and file for Chris
Bushman. Goedken said he had a computer in his car he would donate for youth to use.
Also, ACT throws away hundreds of computers each year. He will see if we can get 10-
15 donated for youth to use. Gussman motioned, Goedken seconded to allow MYEP
staff to purchase two new computers.
Southgate has notified us that our lease expires the end of April 2002. Hagarty
recommends signing a 12-month lease but wants to look into CDBG funding to assist
with different space to meet increasing program needs. Goedken moved to enter into a
12-month lease, Gussman seconded, all agreed. Noel and Gussman volunteered to work
with Hagarty towards the goal ofa CDBG grant next year.
Iowa State Bank has sent MYEP a new signature card. Discussion was held regarding
dual signatures. Ikerd will review with Steve Kuhl and bring up at next month's meeting
for decision.
A sign company had sent MYEP a letter with a bid for a new sign for the front yard. T]ae
board directed staff to get some other bids and bring to next month's meeting for a
decision.
Ikerd gave a financial report. She handed out information from last year to compare to
this year as well as a year to date report through February. Goedken would like to see a
revised, projected budget through the end of September.
Discussion was held regarding outsourcing the accounting function. Hagarty has
received one bid so far. Sydney knows of somebody and will e-mail that information to
staff to follow up on. Steve Kuhl gave Ikerd the names of two persons who perform this
service from their homes. She will follow up prior to next month's meeting. Action
tabled until then.
Discussion was held regarding United Way. Noel, Hagarty and Ikerd attended a meeting
at United Way over spring break. Hagarty distributed the correspondence received from
United Way regarding concerns. Following discussion, Goedken and Fairchild ~
volunteered to serve on a committee to meet with United Way. These two will n~eet with
Hagarty and review the material prior to meeting with United Way committee:
The meeting was adjourned at 1:15.
Respectfully submitted by Cokie Ikerd,
Board Designated Note Taker
M.Y.E.P.
Minutes of March 8, 2002, Board of Directors Meeting
The MYEP Board of Directors met on Friday, March 8, 2002, at noon at the Scanlon
Room located at the Mercy Medical Plaza, 540 East Jefferson Street, Iowa City.
Board members present: Deb Noel, Linda Fairchild, Joe Boveia, Sydney Gussman, Tom
Goedken, Pat Moffitt, and Ed McEleney.
Staff Present: Diane Hagarty and Cokie Ikerd
Board President, Noel, called the meeting to order at 12:05 pm.
The January 11, 2002, minutes were read. Gussman motioned to approve the J~ary
minutes. Goedken seconded. Motion carded.
A financial report was given by Ikerd. Goedken asked Ikerd to print a comparison of last
year from October 1, 2000, through January 31, 2001, to see how it compares to the
current income statement of October 1,2001, through January 31, 2002. Then he would
like Ikerd to print out February 1, 2001, through September 30, 2001, income statement
to get an idea of how the rest of the current fiscal year might progress. Ikerd will mail
this information to the board. ·
Goedken motioned to approve the financial report. Gussman seconded. Motion carded.
Ikerd made a suggestion that maybe MYEP should think about outsouming the
accounting. Gussman motioned to have Hagarty/Ikerd secure bids for outsourcing the
accounting. Goedken seconded. Motion carried. Goedken suggested getting a bid from
Greenwood and Crim. Gussman said that she has somebody in mind and would get
Hagarty/Ikerd the information.
The United Way affiliation application was discussed. Hagarty asked the board to look at
the application. Requirements for United Way affiliation were discussed. Gussman
motioned to sign the application. Goedken seconded. Motion carried.
Discussion took place regarding the health insurance application to continue with the
United Way plan. Ikerd's health insurance is the only one being paid through ~his plan.
It is paid in full by MYEP because of a board vote from years past. Noel motioned to
sign the health insurance application. Gussman seconded. Motion carded.
The Medicaid Waiver application was discussed. Hagarty explained that it is a
Federal/State program. The Federal/State pays 2/3 of the fee and the county pays the
other 1/3. The ARC has not responded to MYEP's request to subcontract. MYEP filed
its application with Consultec on February 26, 2002. Hagarty discussed the budget
handout regarding the Waiver program. We need to progress forward with this program.
Sweet, Johnson County's CPC for MH/DD is in support of MYEP doing th.e Waiver
program. MYEP is the only organization in Johnson County that we are aware of
providing summer services for the MH/DD population. Again, Hagarty explained that
Teen Place started out of a request from several case managers at the MH/DD
department. They approached MYEP and 4C's. After several years 4C's backed out and
MYEP continued to provide the service because of the obvious need within the
community. Goedken asked if there is a co-payment for parents and are we licensed for
day care in the MYEP building. Hagarty answered yes to both questions.
At this point MYEP needs to hire someone that specializes in the Waiver program in
order to get it up and running as soon as possible. Hagarty asked the board to look at the
job description for the Waiver Services Coordinator. Noel asked if we could afford to
hire someone right now. Hagarty believes that we can't afford not to hire someone and
that we have a carry over. Gussman motioned to hire someone for the Waiver Services
Coordinator position. Noel seconded. Motion carried.
Director and Officer's Insurance was discussed. Hagarty asked the board to look at the
handout. Goedken motioned to go with the million-dollar coverage. Gussman seconded.
Motion carried.
The Articles of Incorporation was discussed. Goedken said that we are only supposed to
have 7 members and currently we have 8, thus we need someone to resign. Hagarty
announced that she talked with Paulson and she has verbally resigned due to lack of time.
Goedken discussed an outline that he passed around. He had received a call from a UW
hearing committee member that had some concerns regarding MYEP. Goedken
explained that he proceeded to speak with Jan Peterson at the United Way office
regarding some of the concerns with MYEP. Peterson reported the following to
Goedken:
· UW rated MYEP a 2 out of 10 (the worst rating any agency has
ever received)
· MYEP is in financial trouble and "is not viable"
· "Reputation of MYEP is damaged"
· Budget is totally unrealistic in UW minds
· A letter is being sent to MYEP and requires a response frorii
MYEP
· UW board would like to meet with the MYEP Director and a board
member to create a plan of action to alleviate some of these
concerns.
· All the trouble stems from some issues with the Juvenile Justice
Grant - "Appeared MYEP walked away from $40K in funding
during a time of tight budgets"
Goedken also voiced that Peterson told him that the City of Iowa City has some concerns
as well and that we will be receiving a letter from them as well.
Hagarty handed out a letter signed by Supervisor Carol Thompson explaining the
reasoning behind excusing MYEP from participating in the Juvenile Justice Grant. It
explained that Decat funding was no longer available and that employment programs
were not a high priority, but they would be willing to collaborate in the future. Goedken
reported that he discussed this letter with Peterson at United Way and she voiced that it
was "unfortunate" for Carol Thompson to have written that letter. Neither Hagarty nor
Ikerd were aware of the accusations that Peterson was making regarding the Juvenile
Justice Grant.
Noel voiced concem as to what all of this had to do with the United Way Hearing
Committee. Noel posed the question to Hagarty as to whether the hearing committee had
to follow some sort of protocol regarding the presentation and budget information.
Hagarty responded that MYEP submitted their budget by the deadline in October of
2001, and did her presentation in December 2001. According to the UW guidelines, the
committee would discuss her budget and presentation and then would respond with
questions within a week or two. The only question asked was regarding the Juvenile
Justice Grant and Hagarty submitted the Thompson letter to Linda Severson. No other
questions were brought forth to Hagarty.
Hagarty distributed a history of MYEP since taken over as director in 1996. At that time
things looked very bleak for MYEP and since that time we have risen to the occasion and
developed a 3 month carry over that was suggested by the UW hearing committee.
Ikerd announced that she would forward the letter from UW that Peterson says is
forthcoming.
The next meeting will be April 12, 2002.
The meeting was adjourned at 1:25 pm.
Respectfully submitted by
Cokie Ikerd, Board Designated Note Taker
M.Y.E.P.
Minutes of January 11, 2002 Board of Directors Meeting
The MYEP Board of Directors met on Friday, January 11, 2002, at noon at the Scanlon
Room located at the Mercy Medical Plaza, 540 East Jefferson Street, Iowa City.
Board members present: Deb Noel, Sydney Gussman, Tom Goedken, and Ed McEleney.
Employees present: Diane Hagarty, Cokie Ikerd and Aaron Mennenga.
Board President, Noel, called the meeting to order at 12:15 pm.
The November 30, 2001, minutes were read. Gussman motioned to approve the
November minutes, Goedken seconded. Motion carried.
Hagarty presented program reports. The new Johnson County MH/DD Funding plan is to
go into effect February 1, 2002. No one under the age of 18 will be funded for vocational
services. Day care will only be funded if the family income falls under the 300% poverty
level. If the family income falls between 176% and 299%, then the family pays_a portion
of the fee. If the income falls below 175%, then the family qualifies for Title 21)
assistance.
Discussion took place regarding the HCBS Waiver. Hagarty proposed three options for':
MYEP regarding the waiver.
1. Become a waiver provider
2. Contract with an existing provider at a lower rate
3. Contract with an existing provider at a higher rate
MYEP began serving the MH/DD population because of a request made by case
managers to do a summer day care program. Under the waiver, MYEP would be able to
provide SCL time to these individuals. Each family's situation would be handled on a
case by case basis.
Goedken suggested that we look at our costs (fixed and incremental) and then balance it
with the income. He believes that we need to approach this from the expense side since
we know approximately what our expenses will be. Gussman suggested that we need to
look into the cost of getting certified to become a waiver provider. MYEP has submitted
a proposal to the ARC board regarding sub-contracting waiver services. The ARC's
board president is currently looking into the legality of this proposal and will be getting
back to MYEP as soon as possible.
Gussman motioned to go with the sub-contract with the ARC for the interim and at the
same time look into getting MYEP certified as a waiver provider. Noel seconded.
Motion carried.
Iowa Workforce Development Proposal - Hagarty reported that she sent a letter of intent
to collaborate with IWD regarding some job training. The RFP stated that they are
looking for an organization to provide some training for 15 youth from February 2002, to
June 2002, and the organization must be "Insights" certified. Hagarty and Ikerd have
been "Insights" certified. MYEP would be responsible for recruiting the youth and they
must be low income.
Ikerd gave a brief financial report. Things remain status quo. Hagarty discussed the
JCCOG presentation. She believes that it went well and the response was fairly positive.
Hagarty distributed the handouts that she utilized at the presentation to show the change
in funding over the last five years. Also included was FY02 financial projection.
Discussion took place regarding Directors and Officers insurance. Gussman motioned to
have Hagarty get quotes from several insurance companies. Goedken seconded. Motion
carried.
Hagarty discussed the need to officially change Mayor's Youth Employment Program to
MYEP. Goedken suggested that Hagarty talk to Julie Pulkrabek regarding this matter.
Discussion took place regarding getting quotes for the annual audit. Goedken motioned
to contact Steve Kuhl at Greenwood and Crim to do the audit. Noel seconded. Motion
carried. Hagarty asked Goedken about the need to move some of MYEP's money to
another bank as suggested by the last audit. Goedken did not feel that this was necessary.
Panera Bread Dough for Funds coupons were distributed to board members to sell and/or
purchase for themselves.
The next meeting will be February 8, 2002.
The meeting was adjourned at 1:00 pm.
Respectfully submitted by,
Cokie Ikerd, Board Designated Note Taker
Page 1 of 2
Marian Karr ~"/.~
From: DANIEL BRUNS [lisa_and_dan@msn.com]
Sent: Tuesday, April 08, 2003 1:47 PM
To: cou ncil@iowa-city.org
Subject: Mayor's Youth Employment Program
I wish I could have sent this sooner, but until this morning, Council members had not made public their
concerns about Mayor's Youth. I knew of the proposed cut in funding, but not WHY.
I am the father of a special needs child who receives services from Mayor's Youth. All of her services are
paid for through respite hours and Supported Community Living, or after those funding sources are used
up ..... by us. These are funds not coming from the city. But your proposed cuts MAY effect the quality of
services Mayor's Youth provides as a whole, including the at risk kids the program was originally designed
to help. (Kids the program STILL h elps....kids that are not left out due to my daughter, or other special
needs children, receiving services....because, again, their services are being paid for.)
Do you know WHY Mayor's Youth began including the disabled? A few years back, not one agency ~n
]ohnson County was providing a place for kids with special needs to attend for any sort of training. Not
the ARC, not Systems, no one.
At a certain age, even Handicare recognizes a child is too old to be dumped in a daycare. They have a
rule that no one over the age of twelve should attend their facility. Keep in mind, not ONE time in my
daughter's life has a child come to the door and asked her to come out an d play. There are no
sleepovers, nothing. Where WAS my daughter to go to enjoy social interaction, and receive training in
being as funtioning a member of Towa City as is possible?
Mayor's Youth agreed to allow special needs children into their program to fill a gap in services. It has in
no way caused detriment to their original mission. It is in ADDITION to their original mission.
I URGE council members to reconsider the suggestion that Mayor's Youth is not giving the best "bang" for
your dollar. Did any council members talk to ANY parents of the children before determining that?
You want all of the money to go to kids at risk?&n bsp; It DOES! Again, the additional services provided
to chldren with special needs are paid for;
1. By funds the kids qualify for under title 19. This includes respite and SCL funds.
2. By the parents of the kids themselves.
This additional service, if anything, provides MORE opportunity for Mayor's Youth to serve Iowa City in it's
original intent. Staff can be larger, more diverse, administration costs can be divided among TWO
missions.
Folks, I understand your intent. It must seem that providing services for children with special needs may
take away from services provided to at risk children. But this is NOT the case, as I've shown. I urge you
to consider the harm you cause to at risk children by cutting funding from an excellent program that has
served them for 35 years.
Finally, consider this, Mayor's Youth has demonstrated the flexibilty to take on an additional mission. One
which was not being met by either the ARC or Systems (They sent US to Mayor's Youth in our search for a
summer program for our daughter.) i' believe you are penalizing a program for it's willingness to adapt
and meet the needs of MORE members of the community. I know that is not your intent, but if you had
investigated further....I feel you would agree that is the effect.
Bang for the buck is exactly WHAT you are getting from Mayor's Youth. I urge you to put aside this plan
to put $15,000 up for grabs in hopes someone can do "better". Mayor's Youth is an excellent program
and doesn't deserve to see it's funds cut in preference to an experiment.
Thank you, sincerely
Daniel L. Bruns
319-338-0774
Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5000
RESOLUTION NO. 03-109
RESOLUTION ALLOCATING THE COMMUNITY EVENTS AND PROGRAM
FUNDING FOR THE FISCAL YEAR ENDING JUNE 30, 2004.
WHEREAS, a public hearing was held on the proposed budget for the fiscal year ending June
30, 2004 on February 18, 2003, and public comments received; and
WHEREAS, the annual budget for the fiscal year ending June 30, 2004 for Community Events
and Program Funding was adopted by Resolution 03-82, on March 11, 2003 totaling $45,000;
and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council discussed the allocations at their April 7, 2003 work session.
2. The allocations attached are hereby adopted.
Passed and approved this 8th dayof
'Marian K. Karr, City Clerk
Apr'il,,,"~ ,2003.
-re'nest W. Lehman, Mayor
Approved by:
City Attorney's Office
It was moved by Champion and seconded by
adopted, and upon roll call there were:
O'Donnell
AYES: NAYS: ABSENT:
the Resolution be
X
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
clerk\res\comm fu nd doc
FY04 REQUESTS FOR COMMUNITY EVENT AND PROGRAM FUNDING
Organization Event/Program Request for Funded in
FY04 FY04 *
Iowa City Arts Festival Iowa City Arts Festival $8,000 $6,700
Mud River Music Cooperative Mud River Music Coop Local Music Festival $5,115 0
Extend the Dream Foundation Uptown Bill's Labor Day Fair and Flea Market $3,515 $970
Neighborhood Council Movies in the Park $5,000 0
Kidneeds Chili Dog Fair $4,000 0
Tack-Fu Productions True School '03 $10,000 0
Iowa Children's Museum ICM for Everyone $5,000 0
Englert Civic Theatre Group Englert Night Out $5,000 0
Englert Civic Theatre Group Englert Road Race $2,500 0
JC Historical Society Variety $5,000 $4,630
PATV Iowa City Promenade $1,280 0
Chamber Singers Bach Festival $2,800 0
Conner Center ADA Celebration $1,377 $1,200
DTA Friday Night Concert $7,000 $6,400
DTA Just Jazz $8,600 $8,600
Iowa City Jazz Festival Iowa City Jazz Festival $7,500 $7,500
DTA Holiday Lighting $2,500 $2,500
Eagles' Flight, Inc. Healthy Me Health Fair and Unsung Heroes $5,000 0
JC Restorative Justice Task Force Look Who's Coming to Dinner $1,500 0
Old Capitol Rowing Club & IA Men's Rowing Team Iowa Sprints $60,000 0
Prairie Voices Productions Iowa Women's Music Festival $750 0
IC/Coralville Jaycees 4th of July Fireworks $12,000 $5,500
Contingency $1,000
Total FY04 Requests $163,437 $45,000
* ($45,000 FY04 Budget)
TO:
FROM:
DATE:
RE:
City of Iowa City
MEMORANDUM
Iowa City City Council d~ina''~or ~
Marcia Klingaman, Neighborhood Services Coor
March 6, 2003
Community Events and Program Grant Request - Video Projector
System
As you may recall, the Iowa City Neighborhood Council made a grant request for $5000
to the Community Events and Program fund to assist in the purchase of a video
projector system and screen. This system would allow movies to be shown in
neighborhood parks and offer an ideal opportunity for neighborhoods to get together.
The Neighborhood Council has initially approved the use of Program for Improving
Neighborhood (PIN) grant funds to pay for half of the cost.
Further research has suggested a very good system can be purchased for about $6000.
The Neighborhood Council wishes to reduce the grant request from the original
$5000 to $3000. A PIN grant has been submitted to the Neighborhood Council to match
this request in the amount of $3000.
Your consideration of this request is appreciated.
Business Plan Rev:3/06/03
Page: 1 of 6
Title:
Business Plan
Scope:
This document covers the year 2003 Independence Day Celebration event lowa City
activities from planning to a post event review.
Abstract:
The IC/C Jaycecs have hosted the Iowa City Independence Day Celebration festival for
the past 40+ years. The event has consisted of fireworks only or fireworks and a festival.
The festival has included bands, food vendors, and various games.
The chairperson for the event is nominated each year. The board examines the groups'
available membership and funds in order to determine the type of event that can be held.
Approvers Signature
2003 'President - Iowa City/Coralvillc Jaycccs
Wes Byrd
2003 Community VP - Iowa City/Coralville Jaycees
2003 Chairperson 4th of July Event, Iowa City/Coralville Jaycees
Iowa City Representative
Iowa City/Coralville Jaycees
Business Plan
Rev:3/06/03
Page: 1 of 6
Details:
Background:
The Jaycees organize and host the City of lo,va City celebration of America's Independence Day each year.
The event takes place on or about the 4~h of July in Lower City Park. Activities may include music events,
food vendors, kids games, and a fireworks display. The event is completely organized and carried out by the
Jaycee volunteers. It requires months of planning and direct labor the day before the event for park set up
and preparation, event day tasks, and post event clean up. The event has been attended in the past by 15,000
plus citizens of the community.
The 4th of July event is a Jaycee Community-Based project and therefore is strictly for the enjoyment of the
community where by no funds are gained. All funding is donated by community citizens and businesses and
all proceeds go directly for the year's event.
1.0 PERSONNEL AND TEAM ORGANIZATION
1.1 Team and Responsibilities
· Community VP - Wes Byrd
· 4h of July event Chairperson - TBD
· 2003 President - Peg Kuhns
· 2003 Jaycee board and general members
Other primary organizations that are required for delivery are:
City of Iowa City (council members)
Iowa City Area Chamber of Commerce
J&M Firework Display Co.
Local communication organizations (newspapers, radio stations, TV stations, etc.)
Local businesses and citizens
2.0 2003 EVENT SPECIFICS
The 2003 Independence Day celebration will take place Friday July 4th at Lower City
Park. Activities ~vill begin late afternoon with a fireworks display to begin at dusk.
Specific events to be hosted are:
Iowa City/Coralville Jaycees
Business Plan Rev:3/06/03
Page: 1 of 6
2.1
· Kids games to include water balloon toss, coloring contests, big wheel races, sand
box treasure hunt, and story time with Uncle Sam. Note, games listed are potential
options and will be confirmed prior to the event.
· Food Vendors. These vendors will be comprised of local restaurants. The
participants from the 2002 event are interested in participating in the 2003 events.
Formal contracts between these vendors and the Jaycees will be established.
Appropriate space, electrical supply, and health code requirements (i.e. restroom
placement and hand wash stations) will be provided. All will comply with laws
and requirements in order to participate. Food vendors for consideration are: Pizza
on Dubuque, George's Gyros, Chicago Dogs, Salvation Army Popcorn stand,
Fruit Slushy Stand, and Rob's Meat Market grill.
· Live Broadcasts by a local radio station with music, prizes, and give-aways.
· Adult volleyball or softball games.
Fireworks display choreographed to music.
The Jaycees plan to approach KRNA radio station and the WB local television station
as participants in the event. These media businesses provided advertisement and
personnel for the 2002 event.
Major sponsors will be approached and set for the 2003 event. Those participating in
the past events will be approached and asked to support the event agai_n_this y~.
Those sponsors are: C) ''
· WB Television,. ', :~ -- -~'
· With material donations from Don's Honda, Graphic Printing 8~Desigr~4
UniCom, and Iowa City Press Citizen
City of Iowa City
Southgate Development and Modern Wall
KRNA
Risks and Dependencies
Rain on the planned event date t ligh 50% Back up date for the event will be Monday July
7th. This is the date the Riverside Theater will not
be in production.
Iowa City/Coralville Jaycees
Business Plan
Rev :3/06/03
Page: 1 of 6
', Likely? ~ ¥, :
Not enough funding is received from High 60% Adjust events to meet budget.
donations.
Pyrotechnics company not available for Low 10% Worked with J&M Displays at the end of 2002
event date event to pre-set date for 2003. Will work with
J&M early to ensure a team is available. Use
back up date (7~h) as a last resort.
Venue (City Park) is not available on Low 5% Met with Recreation Center Director after 2002
event date. event to book the Park for 2003. Confirmed
Riverside Theater non-production dates of July
4th and 7th.
Not enough Jaycee members available to Med 30% Meet with other area volunteer groups to solicit
volunteer to w6rk the event, help for the day. (i.e. Boy Scouts of America).
2.2 DEVELOPMENT PLAN
Abstract ~ ....
A detailed project schedule will be created that identifies alt tasks and:~i'~sto~s. '--
Individual tiger teams will be created for each fundamental area as illustr&te?~in fixe 5-5~
following table. ~ 2 ,~.')
Activity Notes ~' ~
Donations FrOnt area, upper park, Dubuque St., Hancher
Pop Stand Supplies needed: sign with products & prices, $ for change, $ drawer, Jaycee Banner sign,
Tent, Table. Shirts will be for sale here, too.
Fence Up Make sure we have ties
Fence Down Need a sign up sheet for those others who can help
Post Show
Shell/Safety Clean
up
Collect $ from all
sources
Membership Booth Will have shirts for sale here.
Kids Games Others will rotate in to help as needed. We will keep the prizes in this area and
manage/distribute.
Handicap Parking
Parking In/Out
Fireworks area Monte needs help on the 3'a to set up racks; a few people on the 4"~ to help (but not a lot), and
he needs help tearing down after the show~
Cart around to
monitor, assign
duties, run errands,
and deliver water
Lead for Medical Make sure a first aid kit is on golf carts.
Emergencies
Iowa City/Coralville Jaycees
Business Plan Rev:3/06/03
Page: 1 of 6
Activity
Work with KRNA
for announcements,
& 3rd Studio visit
Notes
Membership drawing, kids events, etc.
2.2.1 Milestones
Milestone Description of Milestone Date Expected
Submit funding request to City Formal letter of funding request must be turned in to the City Jan-Feb (specific
Council for review and approval, date set by City)
Assure primary funding and set Commitment from primary sponsors for funding and $ amounts Mid-April
budget
Book Park Sign up for City Park at the Rec. Center Done August 2002
Book Pyrotechnics show Assign budget for J&M to build fireworks show and finalize May
the shells and music to be set to.
Send out Donation request Use list of business used last year, highlighting those that April
letters to businesses donated or showed future interest. Letter template in CPG.
Safety Tasks/Permits Park User permit, fire permit, insurance, Hancher parking April/May
approval, Police support, Ambulance support
Marketing tasks Design t-shirts, design posters, update website, radio station May-July 4
arrangements, newspaper ads, TV ads
2.3 Cost/Funding Summary
The cost for the 2003 event, based on 2002 cost reports, is $22,000-$25,000. The major
costs for the event are summarized in the table below.
KBNA ads $250
Porta John for Terrill Mill $71 ~ : ,
KRNA DJ fee for live remote $150 __
Parade supplies (Aero rental) $5 :~ ~ ~ - ·
Cooler rentals for pop (Big Ten) $76
Beverage for fence up $24
Iowa Cily/Coralville Jaycees
Business Plan
Rev:3/06/03
Page: 1 of 6
As the Jaycee organization is non-for-profit, all expenses must be paid using donations
from the community. The Jaycees do various fundraising events throughout the year in
order to provide some funding for this event. The major sources of income planned for
the 2003 event are as follows:
· City of Iowa City: $8,000 funding request
· Southgate Development $5,000 (not confirmed)
· Modem Wall $5000 (not confirmed)
· Donations from businesses prior to the event: $3,000
· Funds from Day of events (pop stand, glow stick sales, food vendor contracts):
$1500
Iowa City/Coralville Jaycees
City of Iowa City
Human Service Agency Funding
Recommendations for FY04
Recommendations March 13, 2003 by
Champion and Vanderhoef.
As recommended by Councilors Connie Champion and Dee Vanderhoef
Difference FY03-FY04 FY04/..R~c~)m mendation
Increase/ % Iowa City S/Inulase %
~ Decrease% contributes to I Inc~easel
AGENCY ~',,, FY02 Actual FY03 Actual FY02-FY03 FY04 Request $ % total budqet** ,4~ecrease Total Decrease
Arc + "--.. $0 $0 NA $2,00C $2,000 100.0 ~
Big BrotherslBig Sisters *"~..-~ 41,011 41,011 0.0 42,241 1,230 3.0 ....~ 3.0C (. ~*Dg, O ~
Crisis Center "'"40~600 40,600 0.0 41,81~ 1,218 3.0 .../ 9.001
Domestic Violence Intervention 54,2~'5~ ... 54,256 0.0 56,96~ 2,712 5/8' " 10.20
Eider Services, Inc. 62,063 ~. 62,063 0.0 65,00( 2,937 /5.0 5.10 ~c,c, /o ;;,'~', ~/~...A
Emeq3ency Housin~J Project 10,000 1~t~90.0 40.0 56,00( 42,00~ ,/' 300.0 9.90 ~-oOO
4-C's (Comm. Coord. Child Care)+ 0 0 ~ NA 6,00( ~O"0 100.0 1.00
Free Medical Clinic 6,284 6,584 ~.. 4.7 6,912 / 328 5.0 2.00
HACAP ' 8,635 8,638 ~ 8,6.~ /'0 0.0 0.005
ICARE 11,000 9,350 -15.0 ~ ,~.~35 1,588 17.0 5.00 {3 c~, .350
MYEP 43,483 43,483 0.0 ./~..47,000 3,517 8.0 8.70
MECCA 29,962 29,962 0,0 / 3'~0 1,498 5.0 0.60
Nel~lhborhood Centem 62,856 62,855 ~ 72,28~' ',~ 9,42~ 15.0 4.80
Rape Victim Advocacy 14,850 12,20C ..."/-17.8 12,810 ~ 61C 5.0 3.00
Red Cross 5,50~ 5,50C ../ 0.0 6,038 "~E 5.0 1.80
United Action for Youth I 65,00C 65,0~ 0.0 68,250 3,25£ ~, 5.0 5.00
Youth Homes + C ,.../' NA 2,000 2,00C ~'%100.0 0.12
$455,500 ,~55,500 0.0 $536,352 $80,852 '~.8 NA
Contingency Fund $10,000 / * $10,000 0.0 '~
$465,,,~ S466,000 0.0
+ denotes new request for city funding
Contingency Fund is carded over from
In FY02 a one time donation ($62~(~
*$7,500 was committed to the ~
**Percentage based on projected budget for FY04
Cross for disaster relief on the East Coast,
(with City Manager's approval)
jccoghs/Fund Recomm FY04-1C.xls 1/6/2003
FY04 REQUESTS FOR COMMUNITY EVENT AND PROGRAM FUNDING
Organization Event/Program Request for Funded*in
FY04 F¥~)4
Iowa City Arts Festival ~ Iowa City Arts Festival $8,000
Mud River Music Cooperative ~ Mud River Music Coop Local Music Festival $5,115
Extend the Dream Foundation ~ Uptown Bill's Labor Day Fair and Flea Market $3,515
Neighborhood Council ~J~s in the Park $5,000~.
Kidneeds Chili Do. ir $4~080
Tack-Fu Productions True School-'~..... ...$-rb,ooo
Iowa Children's Museum ICM for Everyone ~ ..~ $5,000
Englert Civic Theatre Group Englert Night Out ~ ..~ ~'- $5,000
Englert Civic Theatre Group Englert Road Race ~ j $2,500
JC Historical Society Variety ~ $5,000
PATV Iowa City Promenade J '""-% $1,280
Chamber Singers Bach Festival J ~ $2,800
Conner Center ADA Celebration ..~ '"%. $1,377
DTA Friday Night C~'~rt ~ $7,000
DTA Just Jaz~-'~ '""~8,600
Iowa City Jazz Festival Io.y~ty Jazz Festival $7~0
DTA .~ ~loliday Lighting
Eagles' Flight, Inc. ..~ Healthy Me Health Fair and Unsung Heroes $5,000 ~
JC Restorative Justice Task Force ..~ Look Who's Coming to Dinner $1,500
Old Capitol Rowing Club & IA M~-~Rowing Team Iowa Sprints $60,000
Prairie Voices Productions--"- Iowa Women's Music Festival $750
IC/Coralville Jaycees - 4th of July Fireworks $12,000 "~
Total FY04 Requests $163,437
-,.,
($45,000 FY04 Budget)