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Home My WebLink About2009-07-30 Info Packeti = 1 ~m~lilr. ~ A ~®~~~ ~~~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET July 30, 2009 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from City Attorney: Zoning and Liquor Licenses IP3 Memorandum from City Attorney: Absence IP4 Memorandum from City Clerk: Meeting Schedule, October -December 2009 IP5 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP6 Police Department P.A.U.L.A. Report -June 2009 IP7 Youth Advisory Commission -Iowa City Back to School Blowout IP8 Article: Prairie Lights, City employees saved the day DRAFT MINUTES IP9 Economic Development Committee: July 21, 2009 IP10 Human Rights Commission: July 21, 2009 IP11 Youth Advisory Commission: July 22, 2009 IP12 Youth Advisory Commission: July 24, 2009 ~ _ i ` ""`®'~~ City Council Meeting Schedule and -.t...~ CITY OF IOWA CITY Work Session Agendas July 30, 2009 www.icgov.org • FRIDAY, JULY 31 Emma J. Harvat Hall Special Formal Council Meeting 12:00 noon Separate Agenda Posted TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, AUGUST 17 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, AUGUST 18 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, SEPTEMBER 14 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • WEDNESDAY, SEPTEMBER 16 Johnson County Health and 4:OOp Joint Meeting (Johnson County hosting) Human Services Bldg • MONDAY, SEPTEMBER 28 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, SEPTEMBER 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, OCTOBER 5 Emma J. Harvat Hall 6:30p .Regular Council Work Session • TUESDAY, OCTOBER 6 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, OCTOBER 19 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, OCTOBER 20 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, NOVEMBER 2 Emma J. Harvat Hall TBA Regular Council Work Session Special Formal r ~.!~,~~~ CITY OF IOWA CITY 1P2 ~,, ~~ ~RA~DL~~ ~E~ Date: July 29, 2009 To: City Council From: Eleanor M. Dilkes, City Attorne Re: Zoning and Liquor Licenses Based on the questions I am receiving and some of the press I have read, it appears there is confusion about the interplay between the non-renewal of a liquor license and the recent zoning amendment that prohibits the establishment of a new bar ("drinking establishment") within 500 feet of another bar. In simple terms: An existing bar that is within 500 feet of another bar is grandfathered and may continue to operate. This is the case without regard to who owns the bar. A bar loses its grandfathered status only if it is not used as a bar for a year or is converted to a different use, such as a restaurant or retail shop. The non-renewal of a liquor license does not prevent the premises from being used as a bar. If the City Council's denial of a liquor license renewal is upheld on appeal the owner of the establishment . who holds the liquor license loses his right to operate a bar at that location, but that does not prevent the premises from being operated as a bar by a person who can obtain a liquor license. Under the state code, the revocation of a license is the only license sanction that prevents the premises from being relicensed for a year. Anon-renewal is not a revocation, does not affect the grandfathered status of the bar and does not restrict the ability of the person or entity who is denied a license from selling the bar to another distinct person or entity. Cc: Dale Helling, City Manager Marian Karr, City Clerk Jeff Davidson, Planning Director e leanor/memo/alcoholzoni ng7-29-09. doc r ~~,~,~~~ CITY OF IOWA CITY IP3 ~.~,~~ ~ ESC) Date: July 29, 2009 To: City Council From: Eleanor M. Dilkes, City Attorney Re: Absence I will be out of the office from August 3 -August 14 and back in the office on Monday, August 17. My staff will know how to reach me. cc: Dale Helling Marian Karr eleanor/mem/absence. doc r ~~,~!„~®~,~ CITY OF IOWA CITY ~,,.r, ~~ I P4 RA~DL1~ ~E~C~ DATE: July 28, 2009 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Meeting Schedule, October -December 2009 Below is the meeting schedule decided by Council at their work session on July 27: Monday, October 5, Work Session, 6:30 PM Tuesday, October 6 ,Formal (Primary election, if needed), 7:00 PM Monday, October 19, Work Session, 6:30 PM Tuesday, October 20, Formal, 7:00 PM Monday, November 2, Combined Work Session, TBA; Special Formal, 7:00 PM Tuesday, November 3, ELECTION DAY Wednesday, November 11, HOLIDAY Thursday, November 12, Orientation /joint meeting of outgoing and incoming City Council, 6:30 PM Monday, November 16, Work Session, 6:30 PM Tuesday, November 17, Formal, 7:00 PM Thursday, November 26, HOLIDAY Friday, November 27, HOLIDAY Monday, November 30, Work Session, 6:30 PM Tuesday, December 1, Formal, 7:00 PM Monday, December 14, Combined Work Session, TBA; Special Formal, 7:00 PM Thursday, December 24, HOLIDAY Friday, December 25, HOLIDAY Possible Special Work Session date for meeting with area legislators prior to the start of the session: (options will be presented to legislators and confirmed after responses received) Monday, December 7 Wednesday, December 9 Thursday, December 10 S:scheduleFINAL2009(oct-dec).doc r -^"'®~~, CITY QF IOWR~'CITY ~E~C~RA~ ~~ DATE: July 30, 2009 TO: City Council FROM: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development RE: Update: Flood-related activities Planning and Community Development A letter was mailed on July 15th to 71 property owners in Parkview Terrace to determine interest in the non-HMGP eligible CDBG funded buyout program. We received a total of 54 surveys and 40 property owners are interested in the buyout program. The grant application will be submitted to the Iowa Department of Economic Development on July 31. • HUD has approved IDED's budget for the Business Rental Assistance Program. The CDBG contracts are being sent to the lead cities and COGs this week. • Ten homes have been acquired through the HMGP program and two homes have been acquired through the Community Disaster Grant program. City Attorney and Planning Staff continue to close on homes in the HMGP program. Hearings are being scheduled for those in the HMGP buy-out program that want to appeal their offer amount. • Planning and JCCOG Staff continue to apply for I-Jobs and CDBG Supplemental Disaster Grants. The details of those grant applications were described at the July 27tH Council work session. • Staff applied for I-Jobs funds to be used for housing rehabilitation (Jumpstart 3) on July 7 and we found out this week that the City was awarded $997,972 in funds to be used to bring all State Jumpstart 2 recipients to $24,999 in assistance. Once all of the Jumpstart 2 households have received at least $24,999 in assistance, then funding will be used to bring these households up to $50,000 so the level of assistance is equal to households that received State Jumpstart 1 funding. This funding will also be used to aid households that are over 150% area median income and have not received Jumpstart funding. Households over 150% of area median income will receive up to $24,999. Engineering and Public Works Administration Working with staff to develop the applications for the Community Disaster Grants. • Working with staff to develop the applications for I-JOBS Funding. • Working with staff to develop the applications for CDBG Funding. Flood Update July 30, 2009 Page 2 • Contractor working on the Iowa Avenue Inverted Siphon Sewer Project. • Flood repair projects for the Highway 6 Bridge, Highway 1 Bridge and North Riverside Drive were bid in the July 21st DOT letting. • Met with the Water Division and Howard R. Green Company to determine repair and replacement plans for the Iowa River water main crossings. Terracon performing soil borings. • Working with the Iowa DOT to reallocate the FHWA emergency repairs funds for Park Road Bridge and Dubuque Street to the elevation Project. • Reviewing the University of Iowa Pre-Disaster Mitigation Plan. • Discussion with the Army Corps of Engineers in regards to the construction plans and schedule for the Section 14 Iowa River Bank Stabilization along Dubuque Street downstream from the Park Road Bridge. • Discussion of a volunteer clean-up effort of the property purchased from the Park View Church. • Developing the plans and specifications for the demolitions in regards to the HMGP Buyout homes. Special council meetings have been scheduled. • Staff is preparing for the first round of demolitions to occur. This is required to be completed by September 28th for seven of the nine homes purchased. • Contract with MMS Consultants approved for the design of the levee along Baculis and Thatcher Mobile Home Parks and Commercial Court was approved. • The City technical advisory committee met to discuss the relocation of the North Waste Water Plant. Water Division • Continued replacing meters in flooded areas (Idyllwild & Parkview Terrace) -only 5 left. • Continued working with Engineering & Howard R. Green (HRG) for design and schedule on the 12" river crossing repairs (Old Plant and Hwy 6) 1. HRG will provide design, specifications and inspection bid documents for the two projects (temporary and permanent repair). A preliminary estimated cost for the projects has been forwarded to FEMA. We're awaiting HRG's scope of services contract and fee for these projects. If the permanent repair can proceed in a timely manner we may forgo the temporary repair. 2. Terracon, has completed soil and bed rock borings on the banks and in the Iowa River. This data will supplement the completion of the geotechnical study by HRG. Flood Update July 30, 2009 Page 2 3. Upon completion of the study FEMA will complete the PW and Hazard Mitigation to replace both river crossings • The PW and Hazard Mitigation Plan for CW 3, CW 4, SW 4 and the respective electrical systems was `obligated' by FEMA this week. The available funding will be incorporated into the HRG Hazard Mitigation Study. Projects can now be designed and completed in the Peninsula well field. A Draft of the Hazard Mitigation report from Howard R. Green has been reviewed by PW staff. Comments and the FEMA funding will be incorporated in the final report. • Additional funding request for hazard mitigation for plant site well houses will be submitted through Steve Long in mid August. s/floodinfo/weeklymemo 07-30-09 Iowa City Police Department ~P6 P.A.U.L.A. Report -June 2009 (Possession of Alcohol Under Legal Age) Business Name (occupancy] Monthly Totals Year-to-Date Totals PAULA Visit (occupancy loads updated Oct '08) visits arrests visits arrests ear-to-date 808 Restaurant & Nightclub [176] 1 1 23 24 1.043 Airliner [223] 20 14 0.700 American Legion [140] 3 0 0.000 Aoeshe Restaurant [1.56] Atlas World Grill (165] 6 0 0.000 Blackstone [297] 1 0 0.000 Bluebird Diner [82] Bob's Your Uncle [260'] Bo-James [200] 15 0 0.000 Bread Garden Market & Bakery [?] [It's] Brothers Bar & Grill [556] 5 2 44 16 0.364 [The] Brown Bottle [289] Buffalo Wild Wings Grill & Bar [189j 2 0 0.000 Cafe Z [56] Caliente Night Club [498] (opened nnnR~ 3 0 21 0 0.000 Carl & Ernie's Pub & Grill [92J 8 0 0.000 Carlos O'Kelly's [299] Chipotle Mexican Grill [119] [The] Club Car [56] 5 0 8 0 0.000 Club Furia [280] 23 0 0.000 Colonial Lanes [502] Dave's Foxhead Tavern [87] 3 0 0.000 David's Place (aka Dawit's) [73] 4 0 0.000 DC's [120] 15 3 0.200 [The] Deadwood [218] 6 0 0.000 Devotay [45] Donnell 's Pub 49] 8 0 0.000 [The] Dublin Underground [57] 7 0 0.000 [Fraternal Order of] Eagle's [315] 2 0 0.000 EI Dorado Mexican Restaurant [104J [BPO] Elks #590 [205] EI Ranchero Mexican Restaurant [161] En lert Theatre 838 Etc [178] 32 47 1.469 Fiesta Mexico (aka Farras) [200] 1 0 10 0 0.000 [The] Field House (aka Third Base) [420] 7 12 48 88 1.833 Firewater [114] 3 1 0.333 Formosa Asian Cuisine [149] 1 1 1.000 George's Buffet [75] 4 0 0.000 Givanni's [158] Godfather's Pizza [170] Graze [49] 3 0 0.000 Grizzly's South Side Pub [265] 8 0 0.000 Guido's Deli [20] Hawkeye Hideaway [94] 5 0 0.000 [TheJ Hilltop Lounge [90] 6 0 0.000.-.- IC Ugly's [72] 6 0 O.OOQ:% India Cafe [100] ' ' [The] Industry [436] 1 0 10 0 0.000 Jimmy Jack's Rib Shack [71] 3 0 0.000 ~ ' .? Joe's Place [281J 1 0 10 0 0.004 ' :.! '-`~ Joseph's Steak House [226] - ~ -; Kamodo Klub [144] 7 1 0.143-_- ~ ,, ~ --~- 000 ~ ~ 0 Kandy Land [120] 1 0 5 0 ~ ~ ,,~ . r ay s .,~~ ..:a a 9 ~ ._.:7 -~, "' r- Karaoke La Reyna [78] La Casa [300] La Re na [49] 1 0 0.000 Linn Street Cafe [80] Los Cocos [99] 6 0 78 0 0.000 Los Portales [161] Martini's [200] 1 0 10 0 0.000 Masala [46] Mekong Restaurant [89] Micky's [98] 5 0 0.000 [The] Mill Restaurant [325] 2 0 0.000 [Loyal Order of] Moose [476] Monica's Italian Bistro & Pizzeria [160] [Sheraton] Morgan's (231] 3 0 0.000 Motle Cow Cafe [82] Okoboji Grill [222] Old Capitol Brew Works [294] 3 0 0.000 One-Eyed Jake's [299] 2 2 21 24 1.143 One-Twenty-Six [105] Oyama Sushi Japanese Restaurant [87] Pagliai's Pizza [113] Panchero's (Clinton St) [62] Panchero's Grill (Riverside Dr) [95] Piano Lounge [65] 8 0 0.000 [The] Picador [261] 1 0 6 0 0.000 Pints [180] 1 0 28 9 0.321 Pit Smokehouse [40] Pizza Hut [116] Pizza Ranch [226] Quality Inn/Highlander [971] Quinton's Bar & Deli [149] 6 0 0.000 (The] Red Avocado [47] Rick's Grille & Spirits [120] 2 0 0.000 Riverside Theatre [118] Saloon [120] 8 1 0.125 Sam's Pizza [174] 3 0 0.000 [The] Sanctuary Restaurant [132] 3 0 0.000 Shakespeare's [90] 6 0 0.000 Short's Burger & Shine [56] 7 0 0.000 Sports Column [400] 2 0 35 56 1.600 Studio 13 [206] 8 0 0.000 [The] Summit [736] 4 5 40 78 1.950 Sushi Popo [84] Takanami Restaurant [148] 2 3 1.500 TCB [250] 1 0 22 0 0.000 Thai Flavors [60] Thai Spice [91] T. Spoons [102] Union Bar [854] 4 2 39 43 1.103 VFW Post #3949 [197] [The] Vine Tavern [170] 4 0 0.000 Vito's [320] 2 0 20 6 0.300 Wig & Pen Pizza Pub [154] 3 0 0.000 [Iowa Cit ]Yacht Club 206 7 0 0.000 Zio Johno's Spaghetti House [94] Z'Mariks Noodle House 47 TOtBIS: 49 24 760 415 0.546 Other PAULA at non-business locations: 2 43 PAULA Totals: 26 458 *includes outdoor seating area current month year-to-tlate ~.~ -":~ ~'~,~ ~~a r%~~ x' ~' .... _:r ~. »a `~::.~ VIE ~ 1 [ a ~i~`1 F~ VI~1 iii t ' _ t - ~.~ I ^ ~I ~ Q~ W ~I ~'n Y ~~I 7;A~ WY.A1' '~ 'm':~~ }1 ` 5 s di .. ~, K~i~..., IIS '~r ~a~}v M~~ ~~~'y 7 " S~ .FA ~, 1~,.'. y~r ~ ... ~ ` ,~ ~ r~ l ,~ ~' ~ ~ "' ~~. 1 ~~ ,r p ~ kr, P' ' +hf y1t ~ ~ +f iu'" 'M~~a~ ~ ~ ~ ~~~ ~ ~ ~~ " ~, , ti ~, i~ {~.~,; ~r ~, ~ , ~ s _,~ ~ ~ ~~. i~f ,~g~ j7: 'T~ I~' :~ ~1M ~~ 1 vim.. y ,~ , www.press-citizen.com ~ Printer-friendly article page July 23, 2009 Prairie Lights, city employees saved the day Gerhild Krapf Guest opinion IP8 ~~~ Last week, most of my Friday was blocked off to host four visiting faculty members from Turkey, Georgia and Azerbaijan. We started with a hospital tour and a campus tour, and then we were going to divide up -- each to meet with a University of Iowa faculty member in their discipline. The van driver dropped off the first person at the Tippie Business college; the second one was dropped off at Van Allen Hall; and then I rode with the others to Prairie Lights Books. We had arranged to meet our last UI faculty member in front of the bookstore so we could talk upstairs in their beautiful cafe, over a cup of coffee, surrounded by books. On arrival, we stepped out of the van, which had stopped in the middle of the street in front of the book store. I, not knowing the UI faculty member by sight, was glancing up and down the sidewalk, hoping to identify her. I finally spotted her and motioned to our visitor to join me. As I took a step toward her, I tripped and went sprawling in the street. And as I did so, my summer bag, hanging on my left shoulder, jolted forward, fell open and spewed my cell phone into the street and down the sewer. On closer examination, it turned out that my glasses in their silver case also were missing from my bag. (In case you can't picture it, this was one of those wide-mouthed openings in the cement along the curb, with a manhole cover on top and with the sewer bottom barely visible, 8 feet to 1.0 feet below the opening.) Ah, I thought, so much for those items ... bye-bye! But the faculty member from Azerbaijan would have none of it. "No, no -- you must get your cell phone back --you must get your cell phone back!" she said. I confess I was a bit shell-shocked at this point. We went up to the cafe, bought the coffee and seated ourselves. Then, I finally agreed to see what I could do about the cell phone, promising to back within 45 minutes -- in time to escort them to our luncheon appointment. Of course I acted my role at this point -- I knew there wasn't a chance of recovering anything. But I obediently proceeded, approaching a Prairie Lights staff member seated at a desk. Rather sheepishly, I told him my story, asking if there was a chance I might use the phone. His instantaneous response was, "Of course! Your day has already been too long." And he got out of his chair, had me to sit down, looked up the phone number for the Iowa City Utilities division on the Internet and handed me the receiver. Within seconds the ringing phone was answered. After telling my story I was transferred in quick succession to three different people, until I got to Roger. I repeated my story, and he let out a hearty laugh, then he quickly added, "Oh, sorry. I guess it's not too funny for you. We'll have a truck there in five minutes. You can just wait at the front of the store for us." And, unbelievably, in five minutes, there was the truck. The smiling workman got out, pried off the manhole cover and peered down.... There they were my glasses in their silver case, floating about two inches below the surface of the water. And miraculously, my cell phone was visible also -- perched on some debris on the edge of the water, still bone dry. After a few unsuccessful efforts to secure the items with a long shovel, the workman cheerfully jumped down and retrieved them for me. And in response to my protestations that he was jumping into the sewer, he comforted me by explaining, as he handed the retrieved items to me, that this was just rainwater. I thanked him profusely and asked if there wasn't some more formal way I could express my appreciation. "No," he said. "That's what we're here for." And off he went in his truck. And I got back just in time to take our visitor to lunch. I wrote this letter because it's the only thing I can think of to express my appreciation for the kindness and superb service I received. I want everyone to know about the generous help of the Prairie Lights staff and of the unbelievable and superior response that I received from the city of Iowa City. I'm still stunned by it and in awe. Thank you. Thank you. http://www.press-citizen. com/apps/pbcs. dll/article?AID=/20090723 /OPINION02/90723 03 ... 7/24/2009 IP9 MINUTES PRELIMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JULY 21, 2009 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Connie Champion, Matt Hayek Members Absent: Regenia Bailey Staff Present: Wendy Ford, Jeff Davidson Others Present: Sean Fredericks, Englert Theatre RECOMMENDATIONS TO COUNCIL: None CALL MEETING TO ORDER: Matt Hayek called the meeting to order at 8:00 A.M. CONSIDER APPROVAL OF THE MINUTES OF THE JUNE 15. 2009 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Champion moved to accept the June 15, 2009 meeting minutes as submitted. Hayek seconded the motion. Carried 2-0. CONSIDER ENGLERT THEATRE PERFORMANCE MEASURES FOR FUNDING: Hayek noted that he had reviewed these measures briefly. He asked Sean Fredericks from the Englert to review the proposal regarding metrics going forward. Fredericks noted that these measures will be helpful in the future in seeing what the economic impact of the Englert is on the downtown. He briefly touched on how restaurants, parking, and other downtown businesses might assist in tracking the impact of the Englert. Members discussed what the collected data might show, noting that it will be difficult for them to peg a specific threshold denoting success. Hayek noted that he hopes the data shows the spin-off numbers at surrounding businesses, when the Englert has a program or show going on. Champion moved to accept the performance measures for the Englert Theatre as discussed. Hayek seconded the motion. Carried 2-0. Hayek noted that Bailey had voiced her approval of these measures, prior to today's meeting. Davidson asked Fredericks if he intended to file a report or some type of mechanism to relay this information. Fredericks responded, stating that they are willing to do whatever the City requests -quarterly or yearly. Members discussed this briefly, and decided to have the first report due in January. Hayek asked if they could have this information prior to their budget talks. The report will be sent directly to the City Council. Economic Development Committee Meeting July 21, 2009 COMMITTEE TIME: None. STAFF TIME: Ford noted that she would like to set an August meeting time, and she asked the Members when they will be available. Hayek stated that he needs to check his calendar. Ford added that they may have a possible CDBG application that they hope to get approved prior to the August 18 Council meeting. It was decided that Members could meet next week,- and that Tracy Hightshoe could present the CDBG application in Ford's absence. ADJOURNMENT: Champion moved to adjourn the meeting at 8:14 A.M. Hayek seconded the motion. Carried 2-0. m C a~ a~ a~ .~ E O U c a~ E n 0 ~o ~o U CV ~ N c o ?• W ~ W W 1- H O U F- p Z~ W ~ ~ V aW O~ >U° O Q Q N V ~ ~ W za O v W J_ U Z U W cV X X ~ ti u~ X X X ti N X X X 0 N X X X r 0 0 0 a 0 WX F- W o ~- ~- 0 0 0 0 W_ Q Z W ~ W ~ Z Z ~ O ~ ~ ~ W W J ~, W Z m U 2 E 0 ~d m N o ` X ~ W c ~• ~ ~ ~ ~ E co ~ Q ~ o aQ ii ZZ u ~~ w ~~ , XOOZ W Y MINUTES HUMAN RIGHTS COMMISSION PRELIMINARY IP10 July 21, 2009 - 6:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Dianne Day, Dell Briggs, Eric Kusiak, Martha Lubaroff, Newman Abuissa, Wangui Gathua, Kelli Shireen-Fleming. Members Absent: Corey Stoglin, Yolanda Spears. Staff Present: Stefanie Bowers. Others Present: Vicki Siefers, Father Rudolph Juarez, Sarah Swisher. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. CALL TO ORDER Chair Abuissa called the meeting to order at 18:05 p.m. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. CONSIDERATION OF THE MINUTES OF THE MAY 19, 2009 MEETING: Lubaroff moved to approve. Briggs seconded. The motion passed 6-0 (Gathua not present). PRESENTATION FROM REVEREND RUDOLPH T. JUAREZ Reverend Juarez discussed the possibility of working with the Commission to make Iowa City more inclusive to all regardless of whether a person is documented or undocumented. Reverend Juarez and Swisher spoke on recent events in the Johnson County area concerning undocumented persons and the impact the actions of law enforcement had on them. They also mentioned Postville as an example. Commissioners requested Reverend Juarez, Swisher, and Siefers to provide more information and the Commission will place this matter on the agenda for the next month. MISSION CARDS Bowers handed out the mission cards to the Commission to distribute. BREAKFAST Willard L. Boyd, 2001 Iowa City Lifetime Human Rights Honoree, Professor of Law University of Iowa College of Law and President Emeritus of the University of Iowa and the Field Museum of Chicago will be the keynote speaker. Bowers will do a press release the week of July 27 announcing the keynote and also notifying the public that nominations are being sought. PROGRAMMING 2009 Kusiak and Day will contact Crissy Canganelli of the Shelter House to discuss possible future programming. Briggs has been working on a program and will discuss it with Commissioners at the next meeting. REPORTS OF COMMISSIONERS Gathua reported that her eldest daughter moved to New York City to follow up on her dream of becoming a actress/singer. She also thanked Spears and Bowers for attending her daughters' graduation party. Day mentioned a meeting she had with the Mayor concerning the Senior Center and that the Mayor will direct a song at the Band Concert at the Senior Center. Lubaroff discussed a letter she received from Hospice stating Hospice will suffer cuts in October 2009 on their Medicaid and Medicare services. Hospice is asking constituents to write their legislators and Lubaroff would encourage all to do the same. Abuissa mentioned that he is a member of the Council of International Visitors to Iowa City and they are working on a fundraiser to help support the International Writer's Program and are having a welcome dinner in the near future. Human Rights Commission July 21, 2009 Page 2 of 3 ADJOURNMENT Lubaroff moved to adjourn. Day seconded. The motion passed 7-0 at 19:04. Human Rights Commission July 21, 2009 Page 3 of 3 Human Rights Commission ATTENDANCE RECORD 2009 Meetin Date NAME TERM EXP. 1/27 2/24 3/24 4/21 5/19 6/16 7/21 8/18 9/15 10/20 11/17 12/15 Newman Abuissa 1/1/10 X X X X X O X Kelli Shireen- Fleming 1/1/10 - - - - - O X Eric Kusiak 1/1/10 O X X X X X X Dell Briggs 1/1/11 X X X X O X X Yolanda Spears 1/1/11 X X X O X X O Corey Stoglin 1/1/11 O O O O O O O Dianne Day 1/1/12 X X X X X X X Wangui Gathua 1/1/12 X X X X X O P Martha Lubaroff 1/1/12 O X X O O X X Joy Kross 1/1/10 O O R R R R R KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting/No Quorum R =Resigned - = Not a Member u i -30-Gy IP11 MINUTES YOUTH ADVISORY COMMISSION July 22, 2009 - 4:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Patrick Diamitani Luan Heywood Members Absent: None Staff Present: Marian Karr Others Present: None PRELIMINARY RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: The meeting was called to order at 4:00 p.m. Hannah Green chaired the meeting. APPROVAL OF JULY 15 MINUTES: Diamitani motioned to approve the minutes. Wahls seconded. The motion passed 5-0 BACK TO SCHOOL BLOWOUT: Diamitani said that he had contacted Coach Sabre of City High and the coach had said that the City High football team would be able to volunteer at the event. Wahls then mentioned that both of the interact groups at City and West would contact their members and try to get volunteers out to the event. Diamitani then asked Wahls for the schedule of events, who then e-mailed the schedule to Karr who printed it off and shared it with the group. Wahls said that he was trying to contact UAY to see if they could provide any student art. Wahls showed that Shelters 6 and 7 would be the primary venues for the entertainment. He said that he had spoken with the CHS Large Group Speech coach and they would be providing entertainment if possible. Shelter 8 would be used for food. Diamitani asked where the games would be played. Wahls said it would probably be best for our own people to start the games and let people show up and join in. Karr asked if the softball fields had been reserved. Wahls said he had not yet done that, but would move to make sure they were soon. Youth Advisory Commission July 22, 2009 Page 2 of 4 Heywood said that she thought the flier was somewhat text heavy. There was general concurrence that this was the case. Karr then inquired about the numbers from Regina. Wahls said that Regina now operates with an online packet, so all they need is a PDF, not actual physical copies. Heywood asked where the image of the dog, the central image on the flier, was from, a quick search by Wahls showed that it had most likely been produced by a blogger and, as far as he could tell, was not subject to copyright. Heywood thought that it was important to include the address of City Park, which was then added to the flier. Green said that she hadn't heard back from Hy-Vee about root beer, so Wahls said that he would contact John's Grocery and get an estimate from them about getting a root beer keg or two, number of servings, and possible donation. The Commission wasn't exactly sure how much root beer we would need. Karr asked if there had been any written communication between Wahls and the Heyn's people confirming prices. Wahls said that there had not yet been any written communication and that it had, so far, all been over the phone. Heywood asked what exactly needed to be set up and where. Wahls said that the ice cream freezer and bowls, utensils and cups needed to be set up in shelter 8. All the arts and crafts needed to be set up in shelter 7. Heywood mentioned that there was no swimming. Wahls said that that had been decided at the previous meeting seeing as the pool is on the other side of the park, and costs were too high. Karr asked about scheduling and how somebody would know what was happening where. Wahls said that posters detailing the evening's schedule would be the way to go. This could be something as simple as notes about activities at each shelter. The Commission then discussed printing costs and where the funds for printing would come from, as to whether they would be primarily from the Back to School event budget or from the advertising budget. The conclusion was that they would come from the Back to School event until that fund was empty, at which point they would dip into the advertising budget. The Commission then discussed various formatting issues with the flier, ranging from whether or not to use "Cassie's Mittens" in the flier without having heard back from them, which was decided against. Majority agreed to print 4,500 color copies on white paper hoping for the $236 estimate quoted earlier from PIP on another design. Wahls also asked that pin on name tags be provided for about 30 volunteers. Wahls motioned to approve the flier as it was on his computer, and emailed to City Clerk Karr. Heywood seconded it. The motion was approved 5-0. Next, the Commission looked at the two press releases that had been authored, and compiled a synthesized version to be released approximately one week prior to the event. Wahls motioned to approve the press release as it was on his computer, and emailed to City Clerk Karr. Youth Advisory Commission July 22, 2009 Page 3 of 4 Heywood seconded it. The motion was approved 5-0. MEETING SCHEDULE Majority agreed to make the following changes in the meeting schedule: Sunday, August 2, 4:30 p.m. -cancelled Wednesday, August 5, 4:00 p.m. -special meeting Back To School Event & Arts Initiative only Sunday, August 23, 4:00 p.m. -special meeting wrap up of Back To School event & full agenda ADJOURNMENT: Wahls moved to adjourn. Heywood seconded. The motion passed 5-0, 5:55 p.m. ~~~OX u u m n u 0 o DDS .t N N N ~D ~p ~ ~ ~ rt ~ ~ = m 3~x ~ `~ c ~o~' c~ A fl- c 0 3 ~ ~. ~ ~ ~ c~ ~1i ~ ~ ~ ~' ~. ~ -~ ~ ~ ~ ~ ~ -~ ~ o ~ n ~ ~ ~ m N w 1 O CO N w ~ O CO N w ~ ~ O N w ~ ~ O N w ~ ~ O N w ~ O C~ N w ~ O O N w ~ O O X ~ m ~ z ~ z ~ z ~ z ~ z ~ ~ m , ~ , ; , X X X X j ~ z i i i z ~ z ~ z ~ z ~ y , Z Z Z Z Z N , X X X X X w X X X m X X X ; X X X X X `N X ~ X X m X m w X ~ X X m X X ~ X X X X X ~ m y X ~ X X m ~ X N X ~ X m X X y ~ X ~ X X X ~ X rN , ~ , ~ O mn y m ~< v o m~ ~ o ~ C7 ~ ~ m0 v O vN 0 Z IP12 MINUTES YOUTH ADVISORY COMMISSION July 24, 2009 - 4:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Members Absent: Patrick Diamitani Staff Present: Marian Karr, Ross Wilburn Others Present: Jessiah PRELIMINARY RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: The meeting was called to order at 4:15 p.m. Hannah Green chaired the meeting. BACK TO SCHOOL BLOWOUT: Green said that the meeting had been called due to the overwhelming estimate of cost for printing the fliers, which was approaching $800. The Commission agreed that that was an unacceptable cost. Karr shared a number of samples that showed the flier in black and white on a variety of paper colors. After much discussion, the Commission settled on a orchid purple color. Wahls noted that the cost would be even less than the estimate that had been provided, seeing as only 4,000 fliers would be needed, not 4,500. The Commission then moved on to the language of the flier. It was changed to read, "Support Lassie's Mittens -Donations Welcome." There was also a slight change in that the phrase "K- 7" was added to the flier. Karr noted that Asst. City Attorney noted that the press release made the flier sound like the ice cream social was exclusive to ICCSD students. Karr noted that this was not the case. The Commission agreed. Green said that she didn't think the flier was particularly just for ICCSD students. A few grammatical and usage changes were made to the flier. The Commission decided to put off finalizing the press release until a date closer to the event, so as to possibly add participants from Regina to the press release. Moving back to the fliers, the Commission decided to try and circulate the flier on Iowa City Transit. Karr stated she would follow up on that as well as all City building bulletin boards. Heywood then pointed out we had not even thought about Willowwind. Wahls said that he could contact them and possibly distribute them. Heywood also mentioned neighborhood Centers, and offered to help with that distribution. It was agreed to order 100 extra fliers for distribution. Youth Advisory Commission July 24, 2009 Page2of3 ARTS INITIATIVE PROJECT Nothing at this time. MEETING SCHEDULE Majority agreed to retain the August 5 and August 23 special meetings as discussed at the July 22"d meeting. Karr stated she would be out of town on the 5'h and Council Liaison Wilburn may have a scheduling conflict. Aback-up date of August 6 was agreed upon. City Clerk Karr will notify Commission members as soon as she hears from Council Member Wilburn on his availability for August 5. ADJOURNMENT: Wahls moved to adjourn. Gao seconded. The motion passed 4-0, 4:50 p.m. ~~~OX u u m u u 0 o nay ~F ~ N N ~ (~ ~ 7 " ,.,r ~p _r ~ ~m ~ x ~~ _ 'o~' A~ c 0 1 ~ ~ ~ ~ ~6 ` ~ c~ ~ ~-- ' ~' ~ ~ c~ ~ 2' ~ ~ ~ ~ ~ ~° ~- 'n ~ ~ Z ~ m w w w w w w w w X ~ m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 CO CO O O O (O (fl C~ ~ ~ ~ Z ~ Z ~ Z 3 Z ~ j ~ m ~ X X X X ~ ~ i ~ i ~ i ~ ~ ~ ~ j N Z ~ Z ~ Z ~ Z ~ Z ~ N N X X X X X X X X m X X X X X X X X w X ~ X X m X m w X X X m X X °; X X X X X ~ m X X X m ~ X V N X X m X X X X X X X N X X X X ' m ~ C D-I 2 ~D mo m m DC v o m~ ~+ o ~ n ~ ~ m0 O~ v~ 0 z