Loading...
HomeMy WebLinkAbout2022-07-12 Resolutionr t 1 +wpm,► -"NAME. -- CITY OF IOWA CITY www.icgov.org July 12, 2022 Item Number: 6.c. Resolution to issue Cigarette Permits to the following: 1. Crown Retail LLC dba The Crown Liquor, 324 E. Washington St. 2. Sandhu Limited Liability Corporation dba Top Shelf Liquor, 402-412 Highway 1 ATTACHMENTS: Description Cigarette Resolution Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution Number: 22-166 Resolution to Issue Cigarette Permits Whereas, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: The Crown Liquor - 324 E. Washington St. Top Shelf Liquor — 402-412 Highway 1 W. Passed and approved this 12th day of July Attest: Approved by ity Clerk 4 City Attorney's Office It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: x x X x x X x Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 7.c. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution adopting a public records policy and rescinding Resolution No. 07-260. Prepared By: Reviewed By: Susan Dulek, FirstAss't. City Attorney Geoff Fruin, City Manager Fiscal Impact: none Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Public Records Policy Executive Summary: Council adopted its open records policy in 2007. The policy needs to be amended to be consistent with SF 2322 passed in May 2022. Additionally, the policy needs to be updated to reflect changes that have occurred in the past 15 years such as the implementation of the City's online records request portal and the renaming of City departments. Background /Analysis: SF 2322 provides there can be no charge other than copying costs if the response takes less than 30 minutes. The City's current policy charges $5/quarter hour of staff time after 15 minutes, and the revised policy keeps the fee at $5/quarter hour but no fee will be charged unless it takes more than 30 minutes to respond. Other revisions reflect the technological changes that have occurred since the policy was last amended in 2007. For example, there was no fee for thumb drives but there was for copies of records stored on microfilm. Also, the City did not have an online portal to receive open records requests. The Iowa Public Information Board has submitted a proposed rule amending Title 497 of the Iowa Administrative Code to require the government provide a written acknowledgment of receipt of an open records request within 2 days. Although it is staff's practice to acknowledge receipt, the revised policy adopts the language of proposed rule. The photocopy fee is not changed. It remains $.15/page. ATTACHMENTS: Description Resolution Public Records Policy Prepared by: Susan Dulek, First Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 Resolution No. 22-167 Resolution adopting a public records policy and rescinding Resolution No. 07-260. Whereas, Iowa Code § 22.1(2) provides each governmental body shall delegate to particular officials and employees the responsibility for implementing the requirements of Chapter 22 regarding the examination of public records and the governmental body shall publicly announce the particular officials or employees to whom responsibility to implement the requirements of Chapter 22 has been delegated; and Whereas, Iowa Code § 22.1(3) defines public records" as "all records, documents, tape, or other information stored or preserved in any medium, or belonging" to the City of Iowa City; and Whereas, Resolution No. 07-260 adopted the Public Records Policy of the City of Iowa City; and Whereas, said policy needs to be amended to be consistent with SF 2322 passed in May 2022; and Whereas, said policy needs to be updated to reflect changes that have occurred in the past fifteen (15) years such as the implementation of the City's online records request portal and the renaming of City departments; and Whereas, it is in the best interest of the public and City staff to have a single, uniform policy applicable to all City offices and departments; and Whereas, the City Council finds that the attached Public Records Policy of the City of Iowa City should be adopted. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: 1. The attached Public Records Policy of the City of Iowa City is adopted as the policy of the City of Iowa City for the examination and copying of public records. 2. Resolution No. 07-260 is rescinded. 3. The City Manager is authorized to make minor administrative changes to the Public Records Policy of the City of Iowa City, such as the renaming of a City department or division. Passed and approved this 12th day of July , 2022. Resolution No. 22-167 Page 2 Approved by • City Attorneys Office (Sue Dulek — 07/06/2022) It was moved by Harmsen and seconded by Taylor adopted, and upon roll call there was: AYES: x x x NAYS: ABSENT: Alter Bergus Harmsen x Taylor x Teague x Thomas x Weiner the Resolution be Public Records Policy of the City of Iowa City (rev. 7/22) 1. Statement of Policy. The purpose of this policy is to facilitate broad access to public records. The City is committed to the policies set forth in Iowa Code Chapter 22 as amended. City staff shall cooperate with members of the public in implementing the provisions of that chapter. 2. Custodian. For purposes of this policy, "Custodian" means the person lawfully delegated by the City to act for the City in implementing Iowa Code Chapter 22. As designated in Resolution No. 22-167the Custodians are: Airport Manager - Municipal Airport City Manager -City Manager's Office City Clerk -City Clerk's Office City Attorney -City Attorney's Office Personnel Administrator -Human Resources Division Human Rights Coordinator -Human Rights Division Finance Director -Finance Department Fire Chief -Fire Department Police Chief -Police Department Library Director -Public Library Transportation Director- Transportation Department Parks and Recreation Director- Parks and Recreation Department NDS Director -Neighborhood and Development Services Department Public Works Director -Public Works Department Senior Center Coordinator -Senior Center 3. Location of Record. A request for access to a record should be directed to the Department Head, Director, or Coordinator of the particular City office where the record is kept. The requester may contact the Public Safety Information Officer for records of the Police Department or Fire Department. Records of a City board or commission are maintained in the office of the Department that staffs the board or commission and the person designated in paragraph 2 as the Custodian of the Records of that Department shall be the Custodian of the board or commission's records. If the location of the record is not known by the requestor, the request shall be directed to the City Clerk. 4. Office Hours. Requests for access to public records may be made online at iowa- city.org/Forms/PublicRecordsRequest. Requests also may be made in writing, in person, by e-mail, by fax, by telephone, or by social media. The request should identify the particular records by name or description to facilitate the location of the record. A person shall not be required to explain why the record is being requested or provide the requester's name. Although the requester is not required to provide the requester's name, requestors shall provide contact information for the provision of responses and to communicate cost estimates and clarifying questions if the request is not made in person. 5. Response. A public records response shall be acknowledged in writing, where contact information has been provided, within two business days after receipt by the Custodian. An acknowledgment must include the name and contact information of the person responsible for processing the public records request. Access to a public record shall be provided promptly upon request unless the size or nature of the request makes prompt access infeasible. Absent unusual circumstances, access shall be provided within ten (10) business days from the date the request is received by the Custodian. If the size or nature of the request for access to a record requires time for compliance, the Custodian shall comply with the request within twenty (20) calendar days, unless infeasible. Access to a record may be delayed for one of the purposes authorized by Iowa Code section 22.8(4) or 22.10(4), as amended. The Custodian shall promptly give notice to the requestor of the reason for any delay in access to a public record and an estimate of the length of that delay and, upon request, shall promptly provide that notice to the requestor in writing which includes electronic mail. 6. Denial. The Custodian may deny access to the record only on the grounds that such a denial is warranted under by Iowa Code section 22.8(4) or 22.10(4), as amended, or that it is a confidential record, or that its disclosure is prohibited by a court order or other applicable law. 7 Security of Record. No person may, without permission from the Custodian, search or remove any record from the City's files. Examination of City records shall be supervised by the Custodian or a designee of the Custodian. Copying of City records shall be done by the Custodian or designee. Records shall be protected from damage and disorganization. 8. Fees. Reproduction. The charge for copies of records and documents shall be as follows: a. Photocopy $ .15 per page b. Large Document copy (e.g., plat) $ 1.50 per page c. DVD-R $ 1.00 each d. Thumb drive $10.00 each Postage. When the mailing of copies is requested, the actual cost of such mailing may be charged to the requestor. Search and Retrieval. No charge will be made for the first thirty (30) minutes for the services of staff in research and retrieval of records. Retrievals of more than thirty (30) minutes will be assessed in quarter-hour intervals at the rate of $5.00 per quarter hour. Supervisory Fee. An hourly fee will be charged for actual City expenses in supervising the examination and copying of requested records when the supervision time required is in excess of thirty (30) minutes. Supervision of more than thirty (30) minutes will be assessed in quarter-hour intervals at the rate of $5.00 per quarter-hour. City Attorney Review Fee. To determine whether confidential documents are included in the request, a fee will be assessed in quarter-hour intervals based on the hourly rate not including benefits of the reviewing attorney for the redaction or review of legally protected confidential information. 2 Advance Deposits. When the estimated total fee chargeable under this policy exceeds $25, the Custodian may require the requestor to make an advance payment to cover the estimated fee. When a requestor has previously failed to pay a fee chargeable under this policy, the Custodian shall require payment of the previous fee as well as advance payment of any estimated fee before the Custodian processes a new request from that requestor regardless of the amount. Each department is responsible for collecting any applicable fee and providing an appropriate receipt. Overtime. If the services requested cannot be completed during regular office hours, a person may request that work be completed after hours. The charge will be the actual overtime paid to the person providing the assistance. The decision to authorize overtime shall be made by the Department Director or Supervisor, and there is no guarantee that the records will be provided in the time requested. Certified Copies. Certified copies of public documents in the City Clerk's office may be made only at the time the photocopy is made by the City Clerk. Electronic Data. The City is not required under Chapter 22 to provide the public with access to City software, but must allow access to records that are combined with its data processing software. If it is necessary to separate the record from the software to provide access, the City shall bear the cost of the separation. After the record has been separated, any additional fees (e.g., photocopying) shall be as provided herein. If the person requests that the record be specially processed, the fee for doing so shall be assessed in quarter-hour intervals at the rate of $11.00 per quarter-hour. 9. Confidential Records. a. Basis. The Custodian may treat a record as a confidential record and withhold it from examination only to the extent that the Custodian is authorized by Iowa Code section 22.7, as amended, another applicable provision of law, or court order to refuse to disclose that record to members of the public. In the event that the request is not sufficiently definite to determine whether confidential documents are included, the City Attorney, or designee, will need to review the documents, and the fee for said review is listed in Paragraph 8 above. b. Access to Confidential Records. Under Iowa Code section 22.7, as amended, or other applicable provision of law, the Custodian may disclose certain confidential records to one or more members of the public on a discretionary basis. In requesting the Custodian to permit the examination and copying of such a confidential record, the following procedures apply and are in addition to those specified for request for access to records provided above. (1) Proof of identity. The Custodian may require the person requesting the confidential record to provide proof of identity or authority to secure access to the record. (2) Requests. The Custodian may require a request to examine and copy a confidential record to be in writing. A person requesting access to such a record may be required to sign a certified statement or affidavit enumerating the specific reasons justifying access to the confidential 3 record and to provide any proof deemed necessary by the Custodian to establish relevant facts. c. Request denied. When the Custodian denies a request for access to a confidential record, the Custodian shall promptly notify the requestor. If the requestor indicates to the Custodian that a written notification of the denial is desired, the Custodian shall promptly provide such a notification that is signed by the Custodian or is sent from the Custodian's assigned email address, or that of the City Attorney's office, and includes: (1) The name and title or position of the Custodian responsible for the denial; and (2) A citation to the provision of Chapter 22 of the Iowa Code and/or any other law vesting authority in the Custodian to deny disclosure of the record and a brief statement of the reason for the denial to the requestor. d. Request granted. When the Custodian grants a request for access to a confidential record to a particular person, the Custodian shall state any lawful restrictions imposed by the Custodian on that person's examination and copying of the record. e. Request that record be treated as confidential record. A request that a record be treated as a confidential record and withheld from public inspection shall be in writing if the Custodian so requests. The request shall set forth the legal and factual basis justifying the request and the name, mailing address, email address, and telephone number of a person authorized to respond to any inquiry or action of the Custodian concerning the request. Failure to make such a request does not preclude the Custodian from treating it as a confidential record. If the request is denied, the Custodian shall notify the requestor of the determination and the reasons therefore. On application by the requestor, the Custodian may engage in a good faith, reasonable delay in allowing examination of the record so that the requestor may seek injunctive relief under Iowa Code section 22.8, as amended, or other applicable law. The Custodian shall notify requestor in writing of the time period allowed to seek injunctive relief. f. Third Party. A person who is the subject of a confidential record may request that the record be disclosed to a third party. Said request must be in writing and must identity the particular record or records that may be disclosed, and the particular person or class of persons to whom the record may be disclosed. Such request does not require the disclosure of the record by the Custodian. Appearance of counsel on behalf of a person who is the subject of a confidential record is deemed to constitute consent for the City to disclose records about that person to the person's attorney. 10. Redaction of a Record. The Custodian may redact from a record any information that is confidential under state or federal law, such as a Social Security Number. 11. Creation of a Record. If the Custodian determines that it may be more feasible, economical, or otherwise reasonable that a response to a request may be better met by the creation of a record, such as a report or a document that does not presently exist, and that would be produced as a result of research or analysis, the Custodian may, but 4 will not be required, to notify the requestor of that determination. The Custodian may advise the requestor of the actual cost of creating and providing such document that does not currently exist. The Custodian and the requester may in such instance, but will not be required to, agree to approve such document in exchange for the actual cost in lieu of providing access to the records originally requested. In absence of such agreement, records will be made available as provided in this policy. Likewise, Custodians are not required to do research for requestors, other than providing existing records subject to disclosure under law. Adopted by Resolution No. 05-67 on February 1, 2005. Amended by Resolution No. 06-364 on November 20, 2006. Amended by Resolution No. 07-260 on August 21, 2007. Amended by Resolution No. 22- on July 12, 2022. 5 Item Number: 7.d. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution amending budgeted positions in the Engineering Division of the Public Works Department by deleting one full-time Special Projects Inspector position and adding one full-time Construction Inspector I position and amending the AFSCME pay plan by deleting Special Projects Inspector from grade 11. Prepared By: Jason Havel, City Engineer Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: Estimated reduction of approximately $4,950 at step 1 of the respective paygrades, based on current pay plan Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The Engineering Division currently has a vacant Special Projects Inspector position. After evaluating the priorities and duties of the Division, staff has determined a Construction Inspector I would better serve the needs of the Division, Public Works Department and the City. Staff is seeking approval to eliminate a Special Projects Inspector position and create a Construction Inspector I position. Background /Analysis: Within the Engineering Division, an existing Special Projects Inspector position is currently vacant. As part of the process to refill this position, the needs and priorities of the Division were evaluated and reassessed, and it was determined a Construction Inspector I position better reflects the current and anticipated workload for the Division. Current staff positions within the Engineering Division include three Special Project positions: two Special Project Administrators and one Special Project I nspector. I n the past, Special Project positions were full-time temporary positions focused on specific "one-time" projects, such as construction of the new library, new water plant, wastewater plant consolidation, and others. More recently, with increases in the overall workload of the Engineering Division, these positions have transitioned to permanent full-time positions and have become involved with a wider range of projects. Transitioning the vacant Special Projects Inspector position to a Construction Inspector I position better reflects the current and anticipated workload for the position. Previously, a Special Projects Inspector position was converted to a Construction Inspector I position in 2021. This action item would eliminate the last remaining Special Projects Inspector from the budgeted positions within the Engineering Division. Replacement of a Special Projects Inspector position (grade 11) with a Construction Inspector I position (grade 9) will result in a net cost decrease based on the current pay plan and benefits. ATTACHMENTS: Description Resolution Prepared by: Jason Havel, City Engineer, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5410 Resolution number 22-168 Resolution amending budgeted positions in the Engineering Division of the Public Works Department by deleting one full-time Special Projects Inspector position and adding one full-time Construction Inspector I position and amending the AFSCME pay plan by deleting Special Projects Inspector from grade 11. Whereas, Resolution No. 22-76, adopted by the City Council on March 22, 2022, authorized budgeted positions in the Public Works Department for FY23; and Whereas, Resolution No. 21-111, adopted by the City Council on May 4, 2021, established a classification and compensation plan for AFSCME employees; and Whereas, the Engineering Division has one full-time Special Projects Inspector position vacant; and Whereas, after evaluating staff workloads and anticipated project commitments for the Engineering Division, a Construction Inspector I position is recommended to better manage the inspection of capital improvement and other public improvement projects; and Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The budgeted positions in the Engineering Division of the Public Works Department be amended by: a. Deleting one full-time Special Projects Inspector position, AFSCME pay plan grade 11. b. Adding one full-time Construction Inspector I position, AFSCME pay plan grade 9. The AFSCME pay plan be amended by deleting the position of Special Projects Inspector from grade 11. Passed and approved this 12th day of Attest: July yor , 2022. Approved by City Attorne s Office (Jennifer Schwickerath — 07/06/2022) Resolution No. 22-168 Page 2 It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter X Bergus g Harmsen X Taylor X Teague x Thomas x Weiner Item Number: 7.e. 1 , CITY OF IOWA CITY !kr4gi,'�� COUNCIL ACTION REPORT July 12, 2022 Resolution authorizing the procurement of Cationic Polymer for the City of Iowa City Wastewater Treatment Plant. Prepared By: Tim Wilkey, Wastewater Division Superintendent Reviewed By: Ron Knoche, Public Works Director Eric Goers, City Attorney Geoff Fruin, City Manager Fiscal Impact: Funds for this purchase are available in Account #72720122-463220, in the operating budget for the Wastewater Division. Recommendations: Staff: Commission: N/A Attachments: Resolution Executive Summary: On March 8, 2022, Phase One of Request for Qualifications #RFQL2022-2 was released. Hawkins, Polydyne Inc, and Solenis LLC submitted proposals. Bench and performance testing were performed in Phase One establishing an approved product list. On May 22, 2022, Phase Two of Request for Qualifications #RFQL2022-2 was released. Three proposals were received - one each from Hawkins, Polydyne Inc, and Solenis LLC. Polydyne Inc provided the lowest responsible responsive bid for Cationic Polymer and was recommended for award. Background /Analysis: On March 8, 2022 Phase One of Request for Qualifications #RFQL2022-2 was released to procure Cationic Polymer to be used in sludge dewatering at the Wastewater Treatment Plant. During Phase One of this request for qualifications vendors were asked to submit a proposal if they wanted to participate in bench test trials. Three vendors visited the Wastewater plant and tested their products to determine which of their products they would submit for performance testing. Performance testing was conducted on a variety of products by Wastewater staff to ensure the Cationic Polymer purchased would perform to optimum levels. Four products were determined to be satisfactory through the performance testing. On May 22, 2022, Phase Two of Request for Qualifications #RFQL2022-2 was released. In Phase Two vendors were asked to give pricing for four approved products. Polydyne Inc is recommended to receive the award for RFQL2022-2 Cationic Polymer for the City of Iowa City Wastewater Treatment Plant. Their price is considered fair and reasonable and is approximately 56 cents less per pound than what the City is currently paying. ATTACHMENTS: Description Resolution Prepared by: Tim Wilkey, Wastewater Division Superintendent, 4366 Napoleon St SE., Iowa City, IA 52240 (319) 887-6106 Resolution No. 22-169 Resolution authorizing the procurement of Cationic Polymer for the City of Iowa City Wastewater Treatment Plant Whereas, a Request for Qualifications was released to solicit Cationic Polymer for the City of Iowa City Wastewater Treatment Plant; and Whereas, three responsive proposals were received for these services; and Whereas, performance testing was performed to establish an approved product list; and Whereas, Polydyne Inc provided the lowest responsible responsive bid for the approved products; and Whereas, the city's purchasing policy requires City Council to approve purchases for Goods and Services over $150,000; and Whereas, the City expects to expend approximately $250,000.00 for the procurement of Dry Cationic Polymer, for a period of one year; and Whereas, funds for this purchase are available in the operating budget of the Wastewater Division under account number 72720122-463220; and Whereas, approval of this purchase is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps are necessary to effectuate future purchases including any amendments or renewals of said agreement. Passed and approved this 12th day of July Attest: (� C ty Clerk ,20 22 . City Attorney' Office — 07/05/2022 Resolution No. 22-169 Page 2 It was moved by Harmsen and seconded by Tayl or be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner the Resolution Item Number: 7.f. , CITY OF IOWA CITY !kr4gi,'�� COUNCIL ACTION REPORT July 12, 2022 Resolution authorizing the procurement of four (4) snowplow truck body packages for Streets Operations. Prepared By: Dan Striegel, Equipment Superintendent Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $563,008.00; funds for this purchase are available in the Equipment Replacement fund account #81710520 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the July 12, 2022 City Council meeting, consideration will be given to a resolution authorizing the procurement of four (4) snowplow truck body packages for Streets Operations. Each package consists of a Muni -Body style box and material spreader, front plow, mid -mount wing plow and pre - wet system. Sourcewell cooperative contract #080818-HPI will be utilized for this procurement from Henderson Products Inc. in Manchester, IA. Package price after contract discount is $140,752.00 each, total purchase is $563,008.00. Funds are available in the Equipment Replacement Fund account #81710520. Background /Analysis: The Streets Division utilizes fourteen snowplow trucks for winter operations and general hauling and four of our current trucks are scheduled for replacement in fiscal year 2024. These new trucks will be replacing 2014 model year plow trucks currently in the fleet that will have reached their life expectancy. The chassis for these four trucks are ordered under PO 22067 with a projected delivery date of July 2023. Trucks 288, 290, 291 and 292 will be sold after the new trucks are placed in service. ATTACHMENTS: Description Resolution Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 Resolution No. 22-170 Resolution authorizing the procurement of four (4) snowplow truck body packages for Streets Operations. Whereas, four (4) snow plow trucks are budgeted for replacement in Fiscal Year 2024; and Whereas, Sourcewell Cooperative contract 080818-HPI will be utilized for the purchase of the four snowplow body packages totaling $563,008.00; and Whereas, the City's purchasing policy requires City Council to approve purchases for Goods and Services over $150,000.00; and Whereas, funds for this purchase are available in Equipment Replacement account 81710520; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to effectuate the purchase including any amendments or change orders. Passed and approved this 12th day of July 2022 Attest: It was moved by Harms en adopted, and upon roll call there were: Ayes: x x x x x x x Approved by Z J Office — City Attorney' 07/05/2022 and seconded by Taylor the Resolution be Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 7.g. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2022 Water Pavement Patching Project. Prepared By: Marri VanDyke, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $204,374.00 available in the Water Divisions Operating Budget, account #73730130 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The 2022 Water Pavement Patching Project includes pavement repairs associated with water main breaks on various streets throughout Iowa City. The Project Manual was approved at the May 3, 2022 Council Meeting, and the engineer's estimated cost for construction was $175,000. Two (2) bids were received prior to the June 28th deadline. Bidder Name City Bid Bockenstedt Excavating, Inc. Iowa City, IA $204,374.00 All American Concrete, Inc. West Liberty, IA $235,800.00 Staff recommends awarding the contract to Bockenstedt Excavating, Inc. of Iowa City, Iowa. Background /Analysis: Each year there are, on average, approximately 60 water main breaks within the City, and street and or sidewalk pavement typically needs to be removed and replaced in order to repair the water main. With limited resources and the emergency nature of the pavement repairs, the City is combining the pavement repairs at multiple main break sites into a single project to more efficiently address pavement damage resulting from water main breaks. As additional main breaks occur later this year, those sites will also be added to this project for repair. The project was originally bid on May 25, 2022, and three bids were received. Two were non- responsive and one exceeded the Engineer's estimate by over twenty-five percent, so all bids were rejected and a new date for receipt of bids was set at the June 6, 2022 Council Meeting. Project Timeline: Award Date — July 12, 2022 Construction — July 2022 — November 2022 ATTACHMENTS: Description Resolution Prepared by: Marri VanDyke, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 Resolution No. 22-171 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2022 Water Pavement Patching Project. Whereas, Bockenstedt Excavating, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of $204,374.00 for construction of the above -named project; and Whereas, funds for this project are available in the Water Divisions Operating Budget account #73730130; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above - named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Bockenstedt Excavating, Inc. subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 12th day of It was moved by Harmsen adopted, and upon roll call there were: Ayes: x x x x x x x July , 2022 Approved by City Attorney' Office (Liz Craig — 07/01/2022) and seconded by Taylor Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner the Resolution be Item Number: 7.h. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Gilbert Street Pavement Repair — CRANDIC Railroad Crossing Project. Prepared By: Ethan Yoder, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $198,550 available in the Annual Pavement Rehabilitation account #S3824 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the Gilbert Street Pavement Repair — CRANDIC Railroad Crossing Project. The construction cost estimate for the project was $150,000 and two (2) bids were submitted for the July 5, 2022 letting: Company Bid Amount Bockenstedt Excavating Inc. $198,550.00 All American Concrete Inc. $253,545.00 Based upon the bids received, staff recommends awarding the project to Bockenstedt Excavating Inc. of Iowa City, Iowa. Background /Analysis: This project is located at the CRANDIC railroad crossing on S Gilbert Street. The railroad crossing and adjacent pavement in this area are in poor condition, and this project will repair the crossing and pavement, as well as improve the drainage, in this area. Project Timeline: Award Date — July 12 Construction Start — August 1, 2022 Estimated Construction Completion — August 2022 ATTACHMENTS: Description Resolution Prepared by: Ethan Yoder Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 Resolution No. 22-172 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Gilbert Street Pavement Repair — CRANDIC Railroad Crossing Project Whereas, Bockenstedt Excavating of Iowa City, Iowa, has submitted the lowest responsible bid of $198,250.00 for construction of the above -named project; and Whereas, funds for this project are available in the Annual Pavement Rehabilitation account # S3824; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above - named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Bockenstedt Excavating, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 12th Attest : jf ;l,E "CU? City Clerk It was moved by Harmsen adopted, and upon roll call there were: day of July , 2022 Approve City Attorneys Office (Liz Craig — 07/06/2022) and seconded by Taylor Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner the Resolution be Item Number: 7.i. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution awarding contract and authorizing the City Engineer to sign a contract for construction of the Benton Street Rehabilitation Project [STP-U- 3715(669)--70-52] . Prepared By: Melissa Clow, Special Projects Administrator Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $3,418,732.80 available in the Benton Street Rehabilitation Project account #S3947 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the Benton Street Rehabilitation Project to Tschiggfrie Excavating Company of Dubuque, Iowa. The Benton Street Rehabilitation Project includes a crack -and -seat of the existing pavement with a Hot Mix Asphalt (HMA) overlay, painting of on -street bike lanes, ADA sidewalk improvements, and traffic and pedestrian signal improvements at the Benton and Sunset intersection. Three (3) bids were submitted to the DOT for the June 21, 2022 deadline: Bidder Name City Base Bid Tschiggfrie Excavating Co. Dubuque, IA $3,418,732.80 All American Concrete, Inc. West Liberty, IA $4,196,532.65 Boomerang Corporation Anamosa, IA $4,277,717.70 Engineer's Estimate $4,200,000.00 Based upon the bids received, staff recommends awarding the project to Tschiggfrie Excavating Company. Background /Analysis: The project corridor extends approximately 6,550 feet along Benton Street from Mormon Trek Boulevard to 140 feet east of Benton Drive. The existing pavement is a 33-foot wide Portland Cement Concrete (PCC) roadway with approximately two 13-foot wide travel lanes (one in each direction) and 3-foot painted shoulders. Sidewalk facilities exist along both sides of Benton Street, including curb ramps at most intersections, but many do not meet current ADA requirements. The improvements include a crack and seat of the existing PCC pavement with a HMA overlay, painting of on street bike lanes, ADA sidewalk improvements, miscellaneous storm and sanitary improvements, and traffic and pedestrian signal improvements at the Benton and Sunset intersection. Approximately 1,800 LF of 12" water main will be installed on the east end of the project from George Street to Greenwood Drive. The project corridor extends approximately 6,550 feet along Benton Street from Mormon Trek Boulevard to 140 feet east of Benton Drive. The existing pavement is a 33-foot wide Portland Cement Concrete (PCC) roadway with approximately two 13-foot wide travel lanes (one in each direction) and 3-foot painted shoulders. Sidewalk facilities exist along both sides of Benton Street, including curb ramps at most intersections, but many do not meet current ADA requirements. The improvements include a crack and seat of the existing PCC pavement with a HMA overlay, painting of on street bike lanes, ADA sidewalk improvements, miscellaneous storm and sanitary improvements, and traffic and pedestrian signal improvements at the Benton and Sunset intersection. Approximately 1,800 LF of 12" water main will be installed on the east end of the project from George Street to Greenwood Drive. Bids were previously accepted in January 2022 and only one bid was received that exceeded the Engineer's Estimate of Probable Cost (EEOPC) by more than 40%. Subsequently, the City rejected the bid on February 1, 2022 and the DOT concurred. The EEOPC was updated to reflect current material pricing and milestone dates were adjusted to provide additional flexibility to contractors, allowing them to either split work into two construction seasons (Fall 2022 — Summer 2023) or complete all of the work in one season (Spring — Fall 2023). Project Timeline: Award Date — July 12, 2022 Construction — Fall 2022 — Fall 2023 ATTACHMENTS: Description Resolution Prepared by: Melissa Clow, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5413 Resolution No. 22-173 Resolution awarding contract and authorizing the City Engineer to sign a contract for construction of the Benton Street Rehabilitation Project [STP-U-3715(669)--70-52]. Whereas, Tschiggfrie Excavating Company of Dubuque, Iowa has submitted the lowest responsible bid of $3,418,732.80 for construction of the above -named project; and Whereas, funds for this project are available in the Benton Street Rehabilitation Project account # S3947; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above - named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Tschiggfrie Excavating Company, subject to the condition that awardee secure adequate bond and insurance certificates. 2. The City Engineer is hereby authorized to sign the contract for construction of the above - named project and the Contractor's Bond, subject to the condition that awardee secure adequate bond and insurance certificates. Passed and approved this 12 th Attest: City Clerk It was moved by Harmsen day of July LOIL_ adopted, and upon roll call there were: Ayes: , 2022 Approve G City Attorn 's Office (Sara Greenwood Hektoen — 07/05/2022) and seconded by Taylor Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas the Resolution be x Weiner Item Number: 7.j. , CITY OF IOWA CITY !kr4gi,'�� COUNCIL ACTION REPORT July 12, 2022 Resolution accepting the work for the Petsel Place Storm Sewer Improvements Project. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $204,687.74. Funds for this project are available in the Petsel Place Storm Sewer Improvements account # M3636. Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: T h e Petsel Place Storm Sewer Improvements Project was completed by Bockenstedt Excavating, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by Foth Infrastructure Environment LLC, of Cedar Rapids, Iowa. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: • Project Bid Received: • Project Actual Cost: $220,000.00 $198,229.00 $204,687.74 There were two (2) change orders on this project, which included providing sub -grade core out and final quantity adjustments. Background /Analysis: The existing storm sewer pipe at the west end of Petsel Place had reached the end of its useful life. Additionally, the pipe was undersized and the street was susceptible to nuisance flooding. This project reconfigured the pavement and storm sewer infrastructure to current standards, which will help alleviate nuisance flooding. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT July 12, 2022 City Clerk Iowa City, Iowa Re: Petsel Place Storm Sewer Improvements Project Dear City Clerk: CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the Petsel Place Storm Sewer Improvements Project has been completed by Bockenstedt Excavating, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by Foth Infrastructure Environment LLC, of Cedar Rapids, Iowa. The project was bid as a unit price contract and the final contract price is $204,687.74. There was a total of two (2) change or extra work orders for the project as follows: 1. Provide subgrade core -out in lieu of sub -grade preparation $3,420.00 2. Final Quantity Adjustment $3,037.74 TOTAL $6,457.74 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, PE City Engineer Prepared by: Ben Clark, Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 Resolution No. 22-174 Resolution accepting the work for the Petsel Place Storm Sewer Improvements Project. Whereas, the Engineering Division has recommended that the work for construction of the Petsel Place Storm Sewer Improvements Project, as included in a contract between the City of Iowa City and Bockenstedt Excavating, Inc. of Iowa City, Iowa, dated August 10, 2021, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Petsel Place Storm Sewer Improvements account # M3636; and Whereas, the final contract price is $204,687.74. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 12th day of July Attest: It was moved by Harmsen adopted, and upon roll call there were: 6 , 2022 Approved by City Attorney' Office — 07/06/2022 and seconded by Taylor Ayes: Nays: Absent: x x x x x x x Alter Bergus Harmsen Taylor Teague Thomas Weiner the Resolution be Item Number: 7.k. , CITY OF IOWA CITY !kr4gi,'�� COUNCIL ACTION REPORT July 12, 2022 Resolution accepting the work for the Church — Center Streets Sanitary Sewer Improvements Project. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: Construction of the Church — Center Streets Sanitary Sewer Improvements Project has been completed by Midwest Concrete, Inc. of Peosta, Iowa, in substantial accordance with the with the Project Manual developed by the City of Iowa City Engineering Division. The Engineer's Report is on file in the Engineering Division. • Project Estimated Cost: • Project Bid Received: • Project Actual Cost: $83,000.00 $70,051.75 $62,403.17 There were two change orders on this project, adding an item for replacement of the storm sewer casting and grate adjacent to the repaved area and adjusting item amounts to the final quantities. Background /Analysis: This project included removal and replacement of sanitary sewer pipes and manholes, as well as restoration of the project area with pavement and sodding. The curb ramps in the repair area were also reconstructed to ADA standards. ATTACHMENTS: Description Engineer's Report Resolution CITY OF IOWA CITY 410 East Washington. Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org ENGINEER'S REPORT June 29, 2022 City Council Iowa City, Iowa Re: Church -Center Streets Sanitary Sewer Improvements Project Dear City Council: I hereby certify that the Church -Center Streets Sanitary Sewer Improvements Project has been completed by Midwest Concrete, Inc. of Peosta, Iowa, in substantial accordance with the Project Manual developed by the City of Iowa City Engineering Division. The project was bid as a unit price contract and the final contract price is $62,403.17. There were two (2) change orders on this project: 1) Added an item for replacement of the storm sewer casting and grate adjacent to the repaved area $1,235.00 2) Adjusted item amounts to the final quantities -$8,883.58 TOTAL -$7,648.58 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, /sje Jason Havel, PE City Engineer Prepared by: Joe Welter, Engineering Division, Public Works, 410 East Washington Street, Iowa City, Iowa 52240 (319) 356-5144 Resolution No. 22-175 Resolution accepting the work for the Church - Center Streets Sanitary Sewer Improvements Project Whereas, the Engineering Division has recommended that the work for construction of the Center - Church Streets Sanitary Sewer Improvements Project, as included in a contract between the City of Iowa City and Midwest Concrete, Inc. of Peosta, Iowa, dated November 10, 2021, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's Office; and Whereas, funds for this project are available in Annual Sewer Main Replacement, Account Number V3101; and Whereas, the final contract price is $62,403.17. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 12th day of July Attest: City 4)v4, ;lerk It was moved by Harmsen adopted, and upon roll call there were: Ayes: x , 2022 Approved by City Attorne (Liz Craig — 07/01/2022) and seconded by Taylor Nays: Absent: Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner the Resolution be Item Number: 7.1. , CITY OF IOWA CITY !kr4gi,'�� COUNCIL ACTION REPORT July 12, 2022 Resolution accepting the work for the College Green, Court Hill, and Happy Hollow Parks Improvements Project. Prepared By: Ethan Yoder, Civil Engineer Reviewed By: Juli Seydell Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: The project has been completed by All American Concrete Inc. of West Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 77,000.00 • Project Bid Received: $ 71,653.00 • Project Actual Cost: $ 82,742.95 There were two change orders on the project to include the painting of basketball game lines and the addition of an ADA access to the bocce ball court. Background /Analysis: The project involved the installation of a bocce ball court at College Green Park and sport courts at Court Hill Park and Happy Hollow Park. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT July 1, 2022 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Re: College Green, Court Hill, and Happy Hollow Parks Improvement Project Dear City Clerk: I hereby certify that the College Green, Court Hill, and Happy Hollow Parks Improvement Project has been completed by All American Concrete Inc. of West Liberty, Iowa, in substantial accordance with the plans and specifications prepared by Snyder and Associates, Inc. The project was bid as a unit price contract and the final contract price is $82,742.95. There was a total of two (2) change or extra work orders for the project as described below: 1) Addition of Basketball Game Lines 2) Bocce Ball Court ADA Access $495.00 $10,594.95 TOTAL $11,089.95 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, PE City Engineer Prepared by: Ethan Yoder, Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 Resolution No. 22-176 Resolution accepting the work for the College Green, Court Hill, and Happy Hollow Parks Improvements Project Whereas, the Engineering Division has recommended that the work for construction of the College Green, Court Hill, and Happy Hollow Parks Improvements Project, as included in a contract between the City of Iowa City and All -American Concrete Inc of West Liberty, IA, dated August 20, 2020 be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Parks Annual Improvements/Maintenance account #R4130; and Whereas, the final contract price is $82,742.95. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 12th day of Attest: ity &lerk It was moved by Harmsen adopted, and upon roll call there were: Ayes: x x X x x x x July , 2022 Approved by City Attorneys Office (Liz Craig — 07/01/2022) and seconded by Taylor Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner the Resolution be Item Number: 7.m. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Origin Design, Co. to provide engineering consultant services for the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project. Prepared By: Melissa Clow, Special Projects Administrator Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $120,000, available in the Riverside Dr. Pedestrian Bridge at Iowa Ave. Rehab account #S3978. The City will be reimbursed for 75% of this cost. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Agreement Executive Summary: This agenda item approves the consultant agreement with Origin Design, Co. of Dubuque, Iowa, for the design of the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project. This project generally includes the following: • Comprehensive concrete rehabilitation to the existing bridge and spiral ramp • Comprehensive expansion joint rehabilitation with field verification of the bearing condition of the bridge slab at the spiral ramp support • Necessary pavement modifications at the landing for the spiral ramp • Aesthetic improvements including new handrail, new electrical and lighting, bridge deck coating and a coating on the underside of the structure. Background /Analysis: The City entered into an Agreement with Origin Design, Co. (formerly I I W, P.C.) of Dubuque, Iowa, on May 7, 2019 to provide in-depth inspection services, a formal summary of the current conditions, recommended repairs and estimated cost of repairs for the Riverside Drive Pedestrian Bridge at Iowa Avenue. The detailed Repair and Maintenance Recommendations at the end of the 2019 Bridge Inspection Report confirmed the need for a comprehensive concrete rehabilitation project to significantly increase the serviceable life of the structure and restore its aesthetics with a new handrail, new lighting, and a coating on the underside of the structure. Staff has negotiated a not -to -exceed design fee of $120,000.00. ATTACHMENTS: Description Resolution Agreement Prepared by: Melissa Clow, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5413 Resolution No. 22-177 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Origin Design, Co. to provide engineering consultant services for the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project Whereas, the City of Iowa City desires to rehabilitate the Riverside Drive Pedestrian Bridge at Iowa Avenue; and Whereas, the City entered into an Agreement with Origin Design, Co. (formerly IIW, P.C.) of Dubuque, Iowa, on May 7, 2019 to provide inspection services of the Riverside Drive Pedestrian Bridge at Iowa Avenue providing in-depth inspection, a formal summary of the current conditions, recommended repairs and estimated cost of repairs, and; Whereas, detailed Repair and Maintenance Recommendations at the end of the Supplementary Bridge Inspection Report, dated October 30, 2019 confirmed the need for comprehensive concrete and expansion joint rehabilitation to significantly increase the serviceable life of the structure and restore its aesthetics with a new handrail, new lighting, deck coating and an aesthetic coating on the underside of the structure; and Whereas, the City of Iowa City desires the services of a consulting firm to provide preliminary and final design, preparation of a project manual for bidding, bidding assistance, and construction administration services for construction of the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Origin Design, Co., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Origin Design, Co.; and Whereas, the City Iowa City shares 25% responsibility for maintenance costs of the Pedestrian Bridge and rehabilitation costs will also be provided by the University of Iowa (25%) and the Iowa Department of Transportation (50%), and; Whereas, funds for this project are available in the Iowa City Bridge Maintenance and Repair Project account # S3910. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Resolution No. 22-177 Page 2 Passed and approved this 12th day of July Attest: It was moved by Harmsen adopted, and upon roll call there were: Ayes: x x x x x x , 2022 Approved by XG . Office - City Attorney' 07/06/2022 and seconded by Taylor Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner the Resolution be Consultant Agreement This Agreement, made and entered into this 12th day of July , 2022, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Origin Design Co., of Dubuque, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and construction administration services for the Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project; and Whereas, concrete spelling and delamination, and exposed reinforcing had been observed on the Pedestrian Bridge over Riverside Drive at Iowa Avenue; and Whereas, pursuant to a Memorandum of Understanding entered into by and among the Iowa Department of Transportation, the City of Iowa City, and the University of Iowa on or about November 19, 2002, the three entities accept joint ownership of this bridge and have allocated the costs among themselves for major repairs and reconstruction, including those services to be performed pursuant to this agreement; and Whereas, pursuant to the City's obligation to act as the lead agency for design and engineering pursuant to the MOU, the City entered into an Agreement with Origin Design (formerly IIW, P.C.) of Dubuque, Iowa, on May 7, 2019 to provide inspection services of the Riverside Drive Pedestrian Bridge at Iowa Avenue providing in-depth inspection, a formal summary of the current conditions, recommended repairs and estimated cost of repairs; and Whereas, Detailed Repair and Maintenance Recommendations at the end of the 2019 Bridge Inspection Report confirmed the need for comprehensive concrete rehabilitation project to significantly increase the serviceable life of the structure and restore its aesthetics with a new handrail, new lighting, and a coating on the underside of the structure; and Whereas, immediate attention was coordinated with and provided by the Iowa Department of Transportation to mitigate the falling debris hazard posed to the traveling public by the deteriorating concrete on overhead surfaces until a rehabilitation project could be coordinated; and Whereas, Consultant was selected based on their experience and familiarity with the structure and its special needs due to the recent in-depth inspection that was performed; and Whereas, funds are available in the Iowa City Bridge Maintenance and Repair Project, Account S3910; and Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. -2- A. Design Development 1. Participate in an on -site project kick-off meeting with the City. 2. Conduct topographic survey of the landing for the Carousel to identify existing elevations and slopes for the purpose of assessing current Americans with Disabilities Act (ADA) compliance. 3. Identify required pavement modifications to conform to current ADA criteria at the landing for the Carousel. Seeding and stabilization required as a result of pavement modifications would be included. This item excludes the trail/sidewalk that passes below the Carousel for the separated grade crossing of Iowa Avenue. 4. Design for rehabilitation including new railing, new electrical, new light poles, selective concrete repairs, expansion joint repair, deck coating, and aesthetic coating on the underside of structure. Electrical design to be completed by subconsultant. 4. Design railing aesthetics to be consistent with the City of lowa City design and will retrofit into the existing bridge geometry. The color, material, and finishes will be consistent with standard railings by the City of Iowa City and the University of Iowa. 5. Prepare a specification for a material to coat the existing bridge deck to provide moisture protection as a part of the structure rehabilitation. 6. Prepare concrete rehabilitation and repair details for the existing bridge deck and concrete components to repair the existing concrete surfaces while preserving the existing bridge geometry and confirming an ADA compliant cross slope is maintained. Prepare repair patching details for the carousel supports that have delaminated concrete. 7. Design for rehabilitation of the expansion joints, including investigation of appropriate expansion joint material. The previously conducted field review could not determine the bearing condition of the bridge slab at the carousel support. The plan will include items to allow field verification during construction in conjunction with the expansion joint repair. 8. Rehabilitation of existing bridge lighting to include corrections to existing electrical access points, new wiring as needed, new light poles and fixtures, evaluation of appropriate mounting to bridge, and details for mounting lighting. 9. Prepare plans, utilizing original bridge plans as a starting point, which have been provided by the City. Plans will be provided for City review at Conceptual (30%), Preliminary (60%), Check (90%) and Final (100%) Design phases. They will include: -3- i. Title Sheet ii. Details and technical specifications necessary to specify the structure rehabilitation work as described above (B sheets). iii. Approximate quantities and bid items (C sheets) iv. Vehicular and pedestrian traffic control provisions necessary to complete the rehabilitation work. (J sheets) v. Site work including sheets for potential improvements to the landing for the Carousel and related seeding and stabilization under the structure (S sheets) vi. Estimate of Probable Construction Costs 10. Participate in up to eight (8) monthly progress phone calls during design. 11. Participate in one (1) Virtual Meeting to review comments at each of 30%, 60% and 90% plan completion milestones, three (3) virtual meetings total. 12. Participate in up to two (2) on -site, City -lead coordination meetings with Iowa DOT and University of Iowa. 13. Perform two (2) site visits, one each during 30% and 60% plan review. 14. Develop Final Plans, Specifications, and estimate of probable construction cost (100% signed and sealed) for use by City in soliciting quotes for construction. 15. Answer questions and help to prepare addenda as necessary during quote process. 16. Provide general project management and coordination during the design process. B. Services During Construction 1. Attend preconstruction conference (on -site). 2. Review contractor's construction submittals. 3. Respond to questions from contractor. 4. Engineer to participate in up to four (4) on -site visits as necessary to allow for understanding of progress of the work and answer questions. 5. Prepare statement of project approval and recommendation for project acceptance. C. Exclusions from Professional Services -4- The following is a list of services Origin Design is capable of providing but are not included in this agreement. 1. Perform a landscaping design for plantings and trees. 2. Perform structural calculations on concrete elements of the existing bridge and carousel to verify capacity according to current codes. 3. Modification of trail/sidewalk or railing outside of the structure area. 4. Non-destructive testing or structure assessment. 5. Solicitation of bids. 6. Permitting, including permission to work in Right -of -Way from Iowa DOT. 7. Construction layout and staking. 8. Material testing. D. Deliverables The following items will be delivered to the City as a result of this Project: 1. Conceptual Plans (30%) 2. Preliminary Plans (60%). 3. Check Plans (90%). 4. Final Plans and Specifications (100% signed and sealed). 5. Opinion of Probable Construction Cost to be provided with 30%, 60% and 90% plans and prior to bidding. 6. Statement of project approval and recommendation for project acceptance. II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Conceptual Plans (30%) due September 7, 2022 Preliminary Plans (60%) due October 4, 2022. Check Plans (90%) due November 7, 2022. Final Plans and Specifications due December 23, 2022. City to provide check plan comments by December 12, 2022. -5- III. Compensation for Services Consultant shall be compensated for the Services described in Section I above for an hourly not - to -exceed fee of $120,000, based on the hourly rates shown on the attachment and the cost of the electrical subconsultant fee, which will be invoiced at the subconsultant's cost plus a 10% markup. Compensation for services completed beyond calendar year 2022 will be based upon rates to be determined for subsequent calendar year(s) during which services are completed, not to exceed 107% of the attached 2022 rates, compounded annually. IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. -6- H. The Consultant agrees to fumish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. -7- 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. -8- 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the C• By: By: L�.�.. Mayo Vt. GG Title: Title: e-5 Date: 07/12/2022 Date: Olo - Z3- Z.OZZ- Attest: Appr ved by: Gdl[t Z� City Attorney's Office ul Date Schedule of Professional Fee Rates January 2022 through December 2022 Staff Type Professional Engineer V Professional Engineer IV Professional Engineer III Professional Engineer II Professional Engineer I Licensed Architect V Licensed Architect IV Licensed Architect III Licensed Architect II Licensed Architect I Designer I Designer II Designer III Professional Land Surveyor III Professional Land Surveyor II Professional Land Surveyor I Engineering Designer V Engineering Designer IV Engineering Designer III Engineering Designer II Engineering Designer I Construction Specialist Survey Specialist BIM Specialist Technical Specialist Hourly Rate $246.00 $210.00 $191.00 $174.00 $161.00 $231.00 $206.00 $178.00 $160.00 $143.00 $111.00 $120.00 $127.00 $205.00 $165.00 $150.00 $198.00 $167.00 $147.00 $134.00 $125.00 $176.00 $155.00 $150.00 $141.00 • • origin design Staff Type Technical Advisor Design Tech IV Design Tech III Design Tech II Design Tech I Project Support Specialist III Project Support Specialist II Project Support Specialist I Admin. Assistant FS Tech IV FS Tech III FS Tech II FS Tech I Survey Tech IV Survey Tech III Survey Tech II Survey Tech I Hourly Rate $246.00 $131.00 $116.00 $100.00 $86.00 $114.00 $99.00 $90.00 $75.00 $114.00 $106.00 $92.00 $78.00 $119.00 $109.00 $95.00 $80.00 These hourly rates include miscellaneous expenses such as printing, telephone, postage, mileage, computer expenses, and supplies. These costs will not be invoiced as reimbursable expenses without prior authorization. DUBUQUE OFFICE origindesign :. 800 556-4491 Item Number: 7.n. , CITY OF IOWA CITY COUNCIL ACTION REPORT July 12, 2022 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Stanley Consultants, Inc, of Muscatine, Iowa to provide engineering services for the Wastewater Treatment Facility 2022 Improvements Project. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Tim Wilkey, Wastewater Superintendent Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $133,000 available in the Influent Flow Monitoring fund #V3175, Replace Grit Classifiers fund #V3167, Wastewater Plant Mixer Improvements fund # V3157, and Aeration Basin Electric & Instrumentation Improvements fund #V3163 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Agreement Executive Summary: This agenda item authorizes an agreement to provide consultant services for the Wastewater Treatment Facility 2022 Improvements Project. Background /Analysis: The project is expected to address the following improvements: The existing in -channel area velocity sensor/meter will be replaced with a Parshall Flume for increased flow measurement accuracy and confidence, which are imperative for plant operations. This will require channel modifications, flume and sensor installation and programming into the headworks PLC. The grit classifiers were installed in 2002 and have required a major frame repair in 2015 and multiple rotating part replacements over the past 5 years. The equipment is at the end of its useful design life. With improvements in technology, the new classifiers are more effective at dewatering and will produce a drier grit. High efficiency mixers will be installed in aeration basin trains 1-4, Cell 9 to improve mixing and reduce energy usage. Includes four new high efficiency mixers, electrical improvements and installation Existing power and instrument wiring/conduits are currently placed on the aeration basin hand rails which were not designed to carry the extra weight of the current and future wiring/conduits. The new cable tray and hanger system will move existing conduits and wiring from the handrails and allow for future expansion of power and control wiring. ATTACHMENTS: Description Resolution Agreement Prepared by: Ben Clark, Public Works, 410 E. Washington Si, Iowa City, IA 52240; (319) 356-5436 Resolution No. 22-178 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Stanley Consultants, Inc, of Muscatine, Iowa to provide engineering services for the Wastewater Treatment Facility 2022 Improvements Project. Whereas, the City desires the services of a qualified firm to provide engineering services for the Wastewater Treatment Facility 2022 Improvements Project, hereinafter referred to as the Project; and Whereas, the Project involves installing a new flow measurement flume upstream of the grit collectors, replacing the grit washers with washing enhancements and grit bagging, installing additional aeration basin mixers, and replacing the aeration basin electrical and control conduits and conductors; and Whereas the City issued a Request for Qualifications (RFQL) for On -Call Professional and Design Services for calander years 2020 through 2022; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications and project specific criteria such as project approach, regulatory process experience, key personnel, familiarity with the treatment facilities, schedule and price; and Whereas, funds are available in the Influent Flow Monitoring fund #V3175, the Replace Grit Classifiers fund #V3167, the Wastewater Plant Mixer Improvements fund # V3157, Aeration Basin Electric & Instrumentation Improvements fund #V3163; and. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement, 3 The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Passed and approved this Attest: t-CLL City Clerk 1 7 t-h day of July , 2022 M Approved City Attorney' ffice (Sara Greenwood Hektoen - 07105/2022) Resolution No. 22-178 Page 2 It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Consultant Agreement This Agreement, made and entered into this / Ste. day of July, 2022 by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Stanley Consultants, Inc, of Muscatine, Iowa, hereinafter referred to as the Consultant. Whereas, the City desires the services of a qualified firm to provide Engineering Services for the — Wastewater Treatment Facility 2022 Improvements Project, hereinafter referred to as the Project; and Whereas, the Project involves installing a new flow measurement flume upstream of the grit collectors, replacing the grit washers with washing enhancements and grit bagging, installing additional aeration basin mixers, and replacing the aeration basin electrical and control conduits and conductors; and Whereas the City issued a Request for Qualifications (RFQL) for On -Call Professional and Design Services for calendar years 2020 through 2022; and Whereas, Submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications and project specific criteria such as project approach, regulatory process experience, key personnel, familiarity with the treatment facilities, schedule and price; and Whereas, funds are available in the Influent Flow Monitoring fund #V3175, the Replace Grit Classifiers fund #V3167, the Wastewater Plant Mixer Improvements fund # V3157, Aeration Basin Electric & Instrumentation Improvements fund #V3163; and Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the services outlined in Exhibit A for the City, and to do so in a timely and satisfactory manner. II. Time of Completion The Consultant shall provide services in accordance with the anticipated project schedule shown: Concept Development Phase Design Phase ......,......... Bidding Phase Construction Phase ...................................July 2022 August — November 2022 December 2022 — January 2023 February - October 2023 -2 III. Compensation for Services A. Consultant shall be compensated for performing the Scope of Services on an hourly basis in accordance with the Hourly Fee and Charges Schedule, attached hereto and incorporated herein by this reference, not to exceed One -Hundred Thirty - Three Thousand Dollars ($133,000) as estimated below: Concept Development Phase $21,525 Design Phase $87,790 Bidding $2,550 Construction Phase $20,000 Reimbursables $ 1,135 Total Not -to -Exceed Amount for Services $133,000 B. Additional Services performed by Consultant shall be compensated at the relevant hourly rate shown on the attached Hourly Fees and Charges, but only where such services are performed with prior written approval by the City. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1 To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the Gity of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the Gity. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, Toss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or -4 services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3 The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub -consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added_ 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non -renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non -renewal or cancellation notice. Q. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. -5- 4_ Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. Ft. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the For the Consultant ,,�j' �` r By: 7J�+� By: 14' Title: is41 aura Y" Title: Vice President Date: b '7- L 22 Attest: Dp. Approved by: rn Office Ctfiy At# ey's O ce Date Date: July 14, 2022 -6- Exhibit A Scope of Services Wastewater Treatment Facility 2022 Improvements Project Background The 2022 plant improvements include: a) influent flow measurement replacement — existing area velocity influent flow measurement suffers from various interferences decreasing the consistency and precision of the flow metering. This project will install new flume flow measurement upstream of the grit collectors. b) Grit washers — the existing grit washers are nearing the end of their service life in their highly corrosive and abrasive service. Replacement grit washers with washing enhancements and grit bagging will improve grit cleaning and reduce grit recirculation back into the treatment system. Washer configuration will require modifications to piping, and grit bunker. Electrical improvements are limited to new conductors from existing MCC to new mechanical process equipment. No MCC change out is planned. c) Aeration Basin Mixer Additions — Cell 9 of the four aeration basin trains does not have submersible mixers. Four (4) energy efficient submersible mixers will be added to the zones enhancing treatment process flexibility and performance while reducing energy use. Work will include mixer mounting systems, electrical, and control modifications. The four submersible mixers will be fed from the existing MCC. Modifications to the MCC are not required. d) Aeration Basin Electrical/Control Reconductoring — The existing electrical and controls conduits and conductors will be migrated from current handrail mounting to new cable trays to improve service life and facilitate future work. Modifications to the lights mounted on the handrail are not required. L Basic Services The Consultant shall perform the following basic Professional Services: A. Proiect Management and Communications 1. Organize and attend project meetings as identified herein, communicate, provide agenda, record and distribute meeting notes to the members of the project team, and report progress to the City on a monthly basis for the duration of the Project 2. Coordinate with governmental authorities, including other City departments, required to approve the Construction Documents. Respond to applicable design requirements imposed by those authorities and entities. 3. Assist the City with preparing, submitting, acquiring and closing -out permits required by authorities, including other City departments, having jurisdiction over the Project. 4, Establish an electronic sharing folder for the project team to access electronic documents, drawings, and reports. 5. Manage project including coordinate project team activities, internal meetings, monitor project schedule and budget, administer professional services contract, prepare and review invoices. 6. Perform quality control by experienced reviewers throughout the project phases, 7 B. Concept Development Phase 1. Organize kick-off meeting and site visit with City to introduce key staff, establish communications, discuss schedule and design objectives, discuss early design concepts, and examine pertinent site facilities. Prepare and distribute electronic meeting notes. In the event, site visit cannot be performed due to COVID-1 9 travel restrictions or City facility restrictions, the City shall video inspect, and photograph requested plant areas and provide to Consultant for a virtual kickoff meeting. 2. Contact preferred grit washer and mixer vendors and obtain pertinent equipment information. 3. Evaluate proposed flume hydraulics. 4. Prepare initial concepts of flumes, replacement grit system, submersible mixer, and aeration basin reconductoring, Concepts shall be illustrated by a mix of sketches and drawing figures. 5. Identify necessary electrical and other utility and control modifications, 7. Prepare letter summarizing the project concepts and submit along with appropriate permit schedule(s) to the Iowa Department of Natural Resources (IDNR) with request for assignment of an IDNR reviewer. C. Design Phase 1. Prepare 60% plans and specifications based on the results of the Concept Development Phase. Concept Development Phase results substantially different than set forth herein constitute a potential change in services. 2. Design documents shall utilize Iowa City bidding front ends, City General Conditions, and Stanley Consultants plans and technical specifications. As appropriate, SUDAS technical specifications and Iowa City Supplemental SUDAS specs for site work shall be utilized. 3. Submit 60% plans, specifications and construction cost estimate to City for review. Provide two copies of half size drawings and technical specifications along with electronic pdf format files to City for review and comment. 4. Assist City in obtaining IDNR waiver for using grit bagging instead of liming. 5. Meet with City to review 60% design submittal and discuss concerns and comments; prepare electronic meeting notes. 6. Submit preliminary package to Iowa Department of Natural Resources (IDNR) for their 60% review 7. Revise 60% design submittal based on City and IDNR review comments. 8. Submit 90% plans, specifications and updated construction cost estimate to City for review. Two copies of half size drawings and technical specifications along with electronic pdf format files shall be provided to City for review and comments. 9 Meet virtually with City to review 90% design submittal and discuss concerns and comments; prepare electronic meeting notes. 10. Revise 90% design documents as necessary 11. Submit 100% final plans, specifications and final construction cost estimate. Provide two copies of half size drawings and technical specifications along with electronic pdf format files to City. 12. Submit 100% final plans, specifications and construction permit application forms to IDNR for construction permitting. D. Bidding Phase 1. Prepare and submit electronic Bidding Documents to the City for reproduction and distribution. 2. Organize and conduct a pre -bid meeting; prepare and distribute electronic meeting notes. Answer bidder questions referred and provide clarifications as necessary during the bidding period. Prepare and issue necessary addenda prior to bid opening. 4. Review bid submittals, prepare and submit a recommendation for acceptance letter to the City. E. Construction Phase (Estimated duration is 9 months) 1. Upon receipt of Notice of Award issued by the City, prepare and issue conformed Construction Documents to the City and Contractor in electronic pdf format. Provide two copies of full-size drawings and technical specifications to the City. 2. Upon Notice to Proceed issued by the City, organize and conduct a pre - construction meeting; prepare and distribute electronic meeting notes. 3. Attend regular progress meetings virtually, prepare and distribute electronic meeting notes. Estimated number of virtual progress meetings is five (5). 4. Visit the site up to two (2) times as necessary to: i. Become generally familiar with and to keep the City informed about the progress and quality of the portion of the Work completed. H. Endeavor to guard the City against defects and deficiencies in the Work. Hi. Determine in general if the Work is being performed in a manner indicating that the Work, when fully completed will be in accordance with the Contract Documents. iv. Prepare and distribute site visit field notes with photographic documentation. v. Review and discuss issues that may arise requiring technical input. 5. Keep the City reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the City: i. Known deviations from the contract documents. ii. Known deviations form the most recent construction schedule submitted by the Contractor. iii. Defects and deficiencies observed in the Work. -9- 6. Review and maintain record of Contractor's electronic Shop Drawings, and Product Data submittals to check for conformity with the Contract Documents. Submittal review will be per construction contract documents. 7. Provide Contract Document interpretation and clarifications, for the duration of the Project, including: i. Minor informal requests via progress meetings or email; ii. Formal written Requests for Information (RFIs). Estimated at six (6). iii. Prepare Instructions to Contractors (iTCs) for clarification of design. Estimated at two (2). iv. Maintain a Log of RFIs and ITCs. 8. Assist with changes to the Contract Documents including: i. Review Change Order proposals for conformance and price. Estimated at one (1). ii. Prepare the technical portions of Change Orders for the City's approval and execution as required. 9. Conduct post construction review of the work per architectural/engineering disciplines: environmental, electrical, controls, and issue punch list of items to be completed. 10. Conduct final review of the work per architecturaVengineering discipline up to two (2) disciplines after the contractor has notified Consultant they have completed the punch list items. 11. Review the Operation and Maintenance manuals from the contractor, and verify warranty information is included. 12. When the Project is ready for acceptance by the City, prepare a letter certifying that the Project has been completed in accordance with the Contract Documents. 13. Upon completion of construction, assemble final closeout records and assist in obtaining executed documents to conclude the work. The electronic close out records include: I. Approved substitutions ii. Final product submittals. iii. Field note documentation iv. Meeting minutes. v. Record Drawings. vi. Operation and Maintenance Manuals. 14. When the Project is completed, the Consultant shall prepare and provide a full set of as -constructed Record Drawings based on changes to the Contract Documents and Contractor mark-ups, (estimated at 8 graphics hours) as follows: i. One complete set of as -constructed Record Drawings shall be provided in portable document format (pdf). -10- ii. CAD files shall be in the most recent version of Autodesk AutoCAD and shall include the following: a. If the files(s) have been translated from another CAD application it should be noted as such. b. Each plan sheet should be complete and ready to print. c. Plot Style file shall be included. d. If applicable, include all file types used in the plan set; these may include, but not be limited to, linked attachments such as images, spreadsheets, and external reference drawings. Do not include any project data files or other documents not contained within the plan set. If necessary, include a "Readme" document or any clarification that may be required. e. All submittals shall include an explanation of the Consultant's CAD layer scheme. f. All drawing files shall have the correct layer scheme in place. End of Exhibit A Attachment — Hourly Rates and Charges Stanley ., SConsultants INC Hourly Rates Compensation for office -based personnel in the U.S. for time in the performance of the work, including travel time, shall be in accordance with the following Hourly Rates. Client City of Iowa City, Iowa Description CIC 2022 WWTF Improvements Project Location Iowa Billing Title Hourly Rate BC-2 Engineering Intern $72.00 BC-3 Administrative Assistant, CAD Technician 1 $84.00 BC-4 Architect Intern 1, Engineer In Training 1, CAD Technician 2, Project Administrator, Administrative Assistant $gg 00 BC-5 Engineer in Training 1, Senior GIS Analyst 1, Senior Project Administrator $114.00 BC-6 Architect Intern 2, Scientist 1, Senior CAD Technician 1, Senior CAD Technician 2, CAD Designer 1, Project Controls Specialist 1 $126.00 BC-7 Engineer in Training 2, Engineer 1, Architect 1, Architect 2, Construction Observer 2 $139 00 BC-8 Senior Architect 1, CAD Designer 2, Senior CAD Designer 1, Senior GIS Analyst 2 $152 00 BC-9 Engineer 2, Project Manager, CAD Designer 3, Senior Scientist 2 $166.00 BC-10 Senior Engineer 1, Senior Architect 3, Senior CAD Designer 2 $178,00 BC-11 Principal Architect 1 $192.00 BC-12 Senior Engineer 2, Principal CAD Designer, Principal GIS Analyst $205.00 BC-13 Principal Scientist 2, Project Manager 1 $217.00 BC-14 Principal Engineer 1, Principal Scientist 1 $228.00 BC-15 Principal Engineer 2, Senior Project Manager $233.00 BC-18 Principal Project Manager, Principal $264.00 Attachment — Hourly Rates and Charges SCHEDULE OF CHARGES Compensation for items of expense and other charges incurred in of the work shall be in accordance with the following schedule: Automobile Four -Wheel Drive Vehicles Ground Transportation (rental car, taxi, etc.) Air Travel (commercial and charter) Living Expenses (away from assigned office) Equipment Rental Laboratory Analysis Soils Testing and Analysis Outside Photographic Work All -Terrain Vehicle (ATV) with Trailer II. Graphic Arts Charges: Field Tablet MiFi OCR Scanning Image Scanning Digital Camera Thermal Imaging Camera III. Offset: Quoted unit prices based on the following rates: Products: Genesis C.T.P. - plates Ink Change Copying: Black/white copies: 1-100 copies Color Copies: 1-100 copies 1-Color Press $60/hour 2-Color Press $65/hour $15 $15 $15 $15 $.13 for 8.5 x 11 $.30 for 8.5 x 11 connection with the performance 4-Color Press $70/hour $15 $15 $.25 for 11 x 17 $.60 for 11 x 17 Bindery — Quoted prices based on supply plus the following rates: Manual Process $36/hour Mechanical Process $32/hour IV. Large Format Engineer Drawings: Large Format color plots Large Format B/W up to 100 Sq. Ft. Bond .28 Scan to File Service — Large Format over 17 inches $.70 per sq. ft. Vellum 1.00 $0.67/mile $0.80/mile At Cost Plus 10% At Cost Plus 10% At Cost Plus 10% At Cost Plus 10% At Cost Plus 10%© At Cost Plus 10% At Cost Plus 10% $110/day Mylar 7.00 $20/day $10/day $1/image $7/image $17/day $190/day Attachment — Hourly Rates and Charges 1-25 $3.50/scan 26-100 $1.50/scan 101+ $0.75/scan Burning Scans to CDs CDs $5.00/scan Duplicate CDs $2.50/each Small Scan: 1-100 8.5 x 11 to 11 x 17 $0.25 Small Scan: 101+ 8.5 x 11 to 11 x 17 $0.10 V. Compensation for purchases, items of expense, and other charges not scheduled above, incurred in connection with the performance of the work, shall be at cost plus 10%. VI. Outside services, subconsultants, subcontractors: At Cost plus 10%. Item Number: 8.a. CITY OE IOWA CITY www.icgov.org July 12, 2022 Motion setting a public hearing for August 2, 2022 on an ordinance conditionally rezoning approximately 64.36 acres of property located north of Rochester Avenue and west of N. Scott Blvd. from Interim Development — Single Family Residential (ID-RS) to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and 0.31 acres to Interim Development — Single Family with a Planned Development Overlay (OPD/ID-RS) (REZ22-0008). ATTACHMENTS: Description Staff Report with Preliminary OPD and SADP STAFF REPORT To: Planning and Zoning Commission Item: REZ22-0008 Monument Hills GENERAL INFORMATION: Applicant: Contact Person: Owner: Requested Action: Purpose: Location: Location Map: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Prepared by: Parker Walsh, Associate Planner Date: July 6, 2022 Michael Welch Welch Design and Development michael@welchdesigndevelopment.com See above. Douglas Paul Monument Farms LLC PO Box 455 North Liberty, IA 52317 drpau1507(a�yahoo.com Rezoning from Interim Development - Single Family Residential (ID-RS) to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and Interim Development - Single Family Residential with a Planned Development Overlay (OPD/ID-RS) Construction of 64 single-family detached residences, 12 senior single-family units, 3 duplexes, and 29 senior multi -family units West of N. Scott Boulevard and north of Rochester Avenue. 64.68 Acres Undeveloped/Vacant Open Space, Interim Development - Single -Family Residential (ID-RS) North: ID-RS, Interim Development -Single- Family Residential South: RS-5, Low Density Single Family 2 Residential East: ID-RS, Interim Development -Single- Family Residential West: RS-5, Low Density Single Family Residential Comprehensive Plan: Conservation Design, Single -Family, Townhome, and Small Apartment District Plan: Northeast Neighborhood Open Space District: NE1 Public Meeting Notification: Property owners within 500' of the subject property received notification of the Planning and Zoning Commission public meeting. Rezoning signs were posted on the site at Rochester Ave. File Date: May 31, 2022 45 Day Limitation Period: July 15, 2022 BACKGROUND INFORMATION: The applicant, Welch Design and Development, has requested a rezoning from Interim Development Single -Family (ID-RS) to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) for approximately 64.36 acres located west of N. Scott Boulevard and north of Rochester Avenue. The applicant intends to develop 64 single-family homes and a senior living community consisting of 12 single-family units, 3 duplex units, and 29 multi -family units. Approximately 0.31 acres of the subject property will remain ID-RS (with the OPD) to accommodate an existing communications tower, which received a special exception in 2009. The communications tower currently has access to the property through an easement on the abutting home property. In order to maintain access to the tower, as a condition of the rezoning an access easement agreement to allow access to Lot 66 as shown on the Preliminary Planned Development and Sensitive Areas Development Plan will be required. Additionally, there is one single-family home on the property that fronts Rochester Ave that will remain. The Preliminary Planned Development Overlay Plan and Sensitive Areas Development Plan is included in Attachment 3. The Preliminary Sensitive Areas Development Plan proposes removal of critical slopes in excess of what is allowed per 14-51-8E-4 and also impacts wetlands. Therefore, a Level II Sensitive Areas Review is required, which requires review by the Planning and Zoning Commission and approval by the City Council as part of the OPD rezoning process. The applicant conducted a Good Neighbor meeting on May 25, 2022. A summary of the meeting is included in Attachment 4. ANALYSIS: Current Zoning: The property is currently zoned Interim Development -Single-Family (ID-RS). The purpose of the ID -zones is to provide for areas of managed growth in which agricultural and other nonurban uses of land may continue until such time as the city is able to provide city services and urban development can occur. The interim development zone is the default zoning district to which all undeveloped areas should be classified until development occurs. Upon provision of city services, the city or the property owner may initiate rezoning to zones consistent with the comprehensive plan. In ID-RS zones, only plant related agricultural is allowed by right. 3 The ID-RS zone allows a limited number of land uses such as detached single-family homes, animal related commercial use, parks and open space, and agricultural uses. Approximately 0.31 acres of the subject property will remain ID-RS to accommodate an existing communications tower that received a special exception in 2009. Communications towers are not an allowed use in the RS-5 zone. Proposed Zoning: The planned development overlay zone (OPD) is intended to permit flexibility in the use and design of structures and land in situations where conventional development may not be appropriate. The Low Density Single -Family Residential (RS-5) zone is intended to provide housing opportunities for individual households. The zone allows larger lot sizes and setbacks creating neighborhoods with a limited density. While the proposed development contains duplexes and a multi -family building, the OPD process allows for a mixture of uses in the RS-5 zone. General Planned Development Approval Criteria: Applications for Planned Development Rezonings are reviewed for compliance with the following standards according to Article 14-3A of the Iowa City Zoning Ordinance. 1. The density and design of the Planned Development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. Density — The OPD/RS-5 zone allows for a density of 5 dwelling units per net acre of land area (total land minus public and private streets right-of-way). The proposed development includes 112 dwelling units on 57.65 net acres, including the existing home at 3106 Rochester Ave. The proposed density is 1.94 dwelling units per acre, which complies with the OPD/RS-5 density standard. Land Uses Proposed — The applicant is proposing 64 single-family detached residences and a senior living community consisting of 12 single-family units, 3 duplexes, and 29 senior multi -family units. The addition of the senior housing will increase the diversity of housing types and help to satisfy an ongoing need for senior housing in the city. To the north of the subject property is Harvest Preserve, which is a privately held, membership based open space area. It is staff's understanding that the property owner has no intention of developing this area. To the west is a small community off of Larch Lane that consists of a mix of two-family and three-family homes. Per the Preliminary OPD plans this community will be bordered by Outlot A, which consists of 18 acres of land that will be put into a conservation easement. To the south, across Rochester Avenue, is an existing single-family neighborhood. With the exception of the multi -family building, which is located at the intersection of two arterials and diagonally from the neighborhood's commercial center, the proposed development is an extension of the single-family community. In summary, the proposed plan continues the existing pattern of single-family development and concentrates the more intense land uses near the existing commercial center and major streets. Mass, Scale and General Layout — The development will be predominately house -scale buildings, including both single-family and duplex units. The multi -family building will be larger in scale; however, it will only be 2 stories. Additionally, the multi -family building will be required to comply with the Multi -Family Site Development Standards, which aim to promote attractive, pedestrian friendly neighborhoods by regulating parking, requiring screening of unsightly features and ensuring clearly identified pedestrian connections. Additionally, the applicant has requested two waivers. One waiver from the RS-5 lot width standards, and the other from the duplex corner lot standard. 4 The first waiver is from the RS-5 minimum lot width standard of 60' for the single-family units within the senior community. Instead, the applicant has requested a 56' lot width. The OPD rezoning process allows applicants to request waivers from certain development standards, including lot width. However, the following approval criteria must be met (14-3A-4K-1c): 1. The proposed modifications will not result in increased traffic congestion or a reduction in neighborhood traffic circulation. At the request of Transportation Planning staff, the applicant provided a traffic study. The study shows that the proposed development will not overburden the existing street system. More information on the traffic study is provided below. 2. Garages and off street parking areas must be located so that they do not dominate the streetscape. Alley or private rear lane access will be required, unless garages are recessed behind the front facade of the dwelling in a manner that allows the residential portion of the dwelling to predominate along the street. The applicant has provided staff with renderings and elevations of each of the future housing options that residents will have to choose from (Attachment 3), all of which have garages that are recessed from the front facade of the dwelling. The second waiver is related to the duplexes, three of which are proposed. Two of the duplexes are not located on a corner lot, which is typically required in an RS-5 zone. Through the OPD rezoning process, the corner lot requirement may be waived if convincing evidence is submitted that the configuration of the property or other existing physical condition of the lot makes the application of this standard impractical. If this standard is waived the units must be designed and located in a manner that prevents monotony by varying aspects such as facade detailing, window pattern, building materials, and color (14-3A-4C-1a(2)(C)). The proposed duplexes increase the level of housing diversity and provides a transition between the proposed multi -family and the single-family. Also, locating the duplexes along Rochester Ave ensures that the higher intensity uses, as opposed to the single-family units, are located along the arterial street. In summary, the approval criteria needed to waive the corner lot standard is met. Open Space — The proposed development will need to comply with private open space standards, outlined in section 14-2A-4E of the City Code. The multi -family complex will be required to accommodate 10 square feet of private open space per bedroom, for a total of 540 square feet of private open space. The single-family homes will be required to provide a minimum of 500 square feet of open space. The OPD plan for the senior living community proposes providing approximately 15,400 square feet of on -site shared private open space, which not only includes open space areas, but also a community clubhouse and walking paths. These standards will be reviewed for compliance at site plan and at building permit. Based on the policy direction in the comprehensive plan, which strongly supports trail connections to open space areas, staff requested that the developer construct a 10' wide trail to provide easier access to Calder Park, a nearby public park. Staff recommends as a condition of the rezoning that the developer dedicate a public access easement agreement to allow a public trail from the proposed development to Calder Park and install the 10' wide trail connection. Traffic Circulation — The proposed development would include the construction of Allison Way, Heron Drive, and a private drive for the senior living community, which is proposed off of Heron Drive to the east. The development will be accessed off of Rochester Ave via Allison Way and the extension of Heron Circle. No access is proposed off of N. Scott Blvd. 5 Allison Way proposes two raised pedestrian crossings to help calm traffic and a roundabout along Heron Drive, which would provide additional traffic calming within the neighborhood. Staff recommends as a condition of the rezoning that at the time of platting traffic calming measures be incorporated into the development in locations approved by and designed to the satisfaction of the City Engineer. This condition must be satisfied in order to meet the traffic circulation criteria. 2. The development will not overburden existing streets and utilities. The subject property can be serviced by both sanitary sewer and water. Public Works staff has indicated that both sanitary sewer and water mains have sufficient capacity to accommodate the proposed development. However, at the time of platting, Public Works staff will require that the applicant submit a water pressure flow analysis to ensure adequate water pressure. Transportation Planning staff requested that the applicant submit a traffic study which examined how the proposed development would impact traffic along Rochester Avenue. The traffic study (excerpt included in Attachment 5) indicates that the total average daily trips generated by the proposed development is 823 new daily trips, which includes 58 new AM peak -hour trips, and 77 new PM peak -hour trips by the anticipated date the site is fully developed and occupied, 2026. The study shows that the peak -hour level -of -service (LOS) analysis is expected to operate at an acceptable LOS C or better rating in 2022 and in the 2026 future development conditions. The traffic study determined that the construction of the proposed street system and units would not increase traffic to the point of overburdening the existing street system. Staff has reviewed the traffic study and concurs with the analysis. Staff recommends a condition of the rezoning include dedication of public right-of-way at the intersection of Rochester Ave and N. Scott Blvd. Additional right-of-way is needed by the City for potential future improvements in this area, which may include a roundabout. 3. The development will not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. The proposed development continues the single-family development pattern that exists to the south and concentrates the more intense residential development at the intersection of two arterial streets near the neighborhood commercial center. Although the development will impact some woodlands, the development includes three outlots, which will be placed in conservation easements at the time of platting for the protection of sensitive areas. These outlot areas total approximately 33 acres. In terms of privacy, the closest neighbors will be those to the south across Rochester Avenue and the community on Larch Ln to the west, which is separated by 18 acres of sensitive areas. There is no development to the north and east. For these reasons staff finds that this development will not impact neighboring residences more than a conventional development. 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from City street standards will be in the public interest, in harmony with the purposes of this Title, and with other building regulations of the City. The Preliminary OPD plan incorporates single-family, two-family, and multi -family uses. The combination of land uses provides a diversity of housing options and helps to satisfy an ongoing need for senior housing. Outlots A, B, and C, which makes up approximately 33 acres and roughly 50% of the land area, will remain free from development. In summary, the proposed project balances the need for environmental protection with the need for an increased housing supply and diversity of housing types. 6 Rezoning Review Criteria: Staff uses the following two criteria in the review of rezonings: 1. Consistency with the comprehensive plan; 2. Compatibility with the existing neighborhood character. Consistency with Comprehensive Plan: The Comprehensive Plan's future land use map has identified this area as appropriate for conservation design. Conservation design is appropriate in areas containing steep slopes, woodlands, stream corridors, and other sensitive features. Building sites are identified to take advantage of the preserved land and create streets that minimize disturbance of natural areas. Developments with a conservation design should be more compact with less pavement and more open space than conventional development. The project area is approximately 65-acres and roughly half of the area will remain undeveloped to preserve and protect woodlands, wetlands, and sensitive slopes. The Northeast District Plan future land use map for the Bluffwood neighborhood (Figure 2) shows a concept containing three centrally located cul-de-sacs lined with single-family homes. Moving east, the housing options transition into townhomes and small apartment buildings lining Rochester Ave and North Scott Blvd. The map also shows a street connection to N. Scott Blvd and two access points off Rochester Ave. The applicant submitted two exhibits (Attachment 8), which provide an overlay of the development on the existing land conditions, as well as an overlay of the development on the Northeast District Plan's future land use map. The proposed development generally aligns with the concept and policy vision of the Northeast District Plan. The proposed development is predominately single-family homes and concentrates the more intense housing units at the intersection of Rochester Ave and N. Scott Blvd, consistent with Northeast District Plan future land use map (see Figure 2). Figure 2. Northeast District Plan Future Land Use Map In terms of street connections, the Northeast District Plan envisioned the extension of Amhurst Drive north across Ralston Creek to improve street connectivity and community connections. The most logical connection would be north to Tamarack Trail. Tamarack Trail is currently stubbed to the edge of the Harvest Preserve property, which is outside the bounds of this rezoning proposal. Due to the fact that land uses have changed since the adoption of the Northeast District Plan, specifically with the creation of Harvest Preserve, staff is not 7 recommending a stub street to the north that could eventually tie into Tamarack Trail. This connection is unlikely given Harvest Preserve's goal to maintain a private, undeveloped, conservation area that can be enjoyed by its members. Provide Pedestrian/Bicyclist Connections — One of the neighborhood planning principles of the Northeast District Plan is to provide pedestrian/bicyclist connections. Specifically, the plan calls for locating recreational trails along waterways, around ponds, and through parks; incorporating trail connections at the end of cul-de-sacs; and planning for trail connections between major destinations, such as commercial areas, parks, and schools. Specific to the Bluffwood neighborhood, the plans call for an interconnected sidewalk system augmented by a trail system which will provide opportunities for people to walk, bike, or jog to various destinations. Trails are strongly encouraged so that all neighborhood residents are within walking distance of parks and open space. The plan also notes that pedestrian connections between the Bluffwood neighborhood and Hickory Hill Park should be enhanced, and a connection between Hickory Hill Park and the neighborhood park (Calder Park) should be designated. This is further supported by the City's Bicycle Master Plan, which shows a proposed Multi -Use Trail/Shared-Use Path from Hickory Trail to Scott Blvd. Supported by this policy direction, staff has requested that the developer construction a 10' wide trail between the proposed development to the edge of Calder Park. The development will also include the construction of a 5' wide sidewalk along Rochester Ave, a current gap in the city's sidewalk network. Encourage a Reasonable Level of Housing Diversity — The majority of the proposed development consists of single-family, which aligns with the land use policy vision. That said, the plan does encourage townhomes and small apartment houses at the edge of the neighborhood where slightly higher density housing can take advantage of being located near major arterial streets, such as Scott Blvd and Rochester Ave and neighborhood commercial centers. By incorporating duplexes and multi -family, the proposed development does include other housing types beyond just detached single-family. Elevations, renderings, and floor plans for the proposed housing types are included in Attachment 3. Compatibility with the Existing Neighborhood Character: The proposed 64 single-family units, 12 senior single-family units, 3 duplexes, and 29 multi -family units is generally consistent with the existing neighborhood character. Existing single-family homes are located northwest and south of the subject property. Through the extension of Heron Circle into Heron Drive, the proposal includes a connection between an existing single-family neighborhood to the south and future single-family development north of Rochester Ave. Although Larch Ln to the west of the subject property contains attached single-family units, as mentioned previously, there will remain a buffer between the existing neighborhood and the proposed development of approximately 18 woodland acres. To the northwest, the proposed trail would provide connectivity to the existing neighborhood along Hickory Trail, access to Calder Park, and an alternate route to Hickory Hill Park and Regina High School. The proposal locates the higher density development in the southeast corner of the development. Concentrating the senior living single-family units, two-family units, and multi- family development on this portion of the property along the arterial streets provides a transition of land uses from single family neighborhoods, to higher density units, and Olde Towne Village directly southeast of the subject property. Environmentally Sensitive Areas: The subject property contains steep slopes, critical slopes, woodlands, and wetlands. The applicant has submitted a Preliminary Sensitive Areas Development Plan as part of the OPD rezoning. Due to the proposed disturbance of wetlands and associated 8 buffers and the disturbance of more than 35% of critical slopes, a Level 11 Sensitive Areas Review is required. Jurisdictional Wetlands - The City's Sensitive Areas Ordinance requires a 100 ft. buffer to be maintained between a regulated wetland and any development activity (14-51-6E-1). The Ordinance does allow for buffer averaging to be permitted where an increased buffer is deemed necessary or desirable to provide additional protection to one area of a wetland for aesthetic or environmental reasons. The applicant has chosen to request buffer averaging, as wetlands and wetland buffers are proposed to be impacted. As required by 14-51-6E-2, no buffer will be reduced by more than 50% and all provided buffers will be equal to or greater than what is reduced. Additionally, the applicant proposes a buffer reduction for the wetland located at the southwestern corner of the subject property. According to 14-51-6E-3b of the City Code, a wetland buffer may be reduced by up to 75' if the standards of the of the previously mentioned section are met, as demonstrated by a wetland specialist. A wetland specialist has determined that all standards of 14-51-6E-2 and 14-51- 6E-3b are met. Staff finds that the proposed buffer averaging and buffer reduction can be justified as demonstrated by a wetland specialist and will meet the requirements of the City Code. The existing wetland is comprised of approximately 3.03 acres. Approximately 14% of the existing wetlands will be disturbed or 0.43 acres, mostly to accommodate the proposed street network. Per 14-51-6G, staff has required the applicant to provide mitigation for the proposed disturbance to the existing wetland. Compensatory mitigation will be provided at a ratio of 1:1. The applicant has proposed to meet the City's wetland mitigation requirements by purchasing wetland mitigation credits from an established wetland mitigation bank. Specifically, the applicant will purchase a total of 0.43 credits from a local wetland bank to mitigate the loss of 0.43 acres of "emergent" wetland. Steep, Critical, and Protected Slopes — The subject property contains critical and steep slopes. The impacts to these slopes are outlined in Table 1. Approximately 51 % of critical slopes and 49% of steep slopes are proposed to be impacted. Table 1: Slopes Total Critical Slopes Impacted Critical Slopes Total Steep Slopes Impacted Steep Slopes 9.3 acres 4.7 acres 4.95 acres 2.41 100% 51% 100% 49% Woodlands — As shown in Table 2, the subject property has approximately 40.27 acres of woodlands. The Preliminary SADP shows that the development will preserve approximately 50.2% of woodlands, which is above the 50% required per the sensitive areas ordinance. Table 2 summarizes the impacts to woodlands. Table 2: Woodlands Total Woodlands Impacted Woodlands Woodland Buffer Woodland Preserved 40.3 acres 14 acres 6.1 acres 20.2 acres 100% 34.7% 15.2% 50.1% Archeological Sites — The Phase 1 archaeological survey of the subject property noted that the subject property was not eligible for listing in the National Register of Historic Places due to a lack of historical significance. Additionally, no further archaeological work is recommended for the site. Neighborhood Open Space: According to section 14-5K of the City code, dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Based on the 64.39 acres of RS-5 zoning, the developer would be required to dedicate 1.38 acres of land or pay fee in -lieu. Staff originally requested that the applicant dedicate 9 land to expand the size of Calder Park. The applicant was not interested in dedicating that land, changed the boundary of the proposed rezoning, and requested to pay a fee in -lieu instead. However, the portion of land that was excluded from the rezoning will be required to be included as an outlot when this land is subdivided. Correspondence: Staff has received public correspondence (Attachment 9) from neighboring residents voicing their concerns to the proposed development plan. Generally, the concerns received were for single-family units 1-6 along Rochester Ave, which have since been removed by the applicant from the plans. Additional correspondence received include concerns related to traffic and removal of woodlands. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, the City Council will hold a public hearing on the proposed rezoning. STAFF RECOMMENDATION: Staff recommends approval of REZ22-0008, a proposal to rezone approximately 64.36 acres of land located north of Rochester Avenue and west of North Scott Boulevard from Interim Development Single -Family Residential to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and 0.31 acres to OPD/ID-RS zone subject to the following conditions: 1. Prior to issuance of building permit, Owner shall: a. Dedicate an access easement agreement to allow access to Lot 66 as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. b. Dedicate a public access easement agreement to allow a public trail from the proposed development to Calder Park as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. c. Install the 10' wide trail connection shown on the Preliminary Planned Development and Sensitive Areas Development Plan. d. Dedicate to the City, with no compensation to Owner, additional right-of-way along Rochester Ave and N. Scott Blvd, the area of which shall be determined by the City Engineer in a form approved by the City Attorney. 2. The final plat for any of the above -described land shall incorporate traffic calming devices in locations approved by and designed to the satisfaction of the City Engineer ATTACHMENTS: 1 Location Map 2. Zoning Map 3. Preliminary OPD/SADP Plan 4. Good Neighbor Meeting Summary 5. Traffic Study 6. Applicant Statement 7. Rezoning Exhibit 8. Exhibits Submitted by Applicant 9. Public Correspondence Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services 0 0,05 0,1 I I I a ,' 0.2 Miler. • r . F#CKQRYTRL L/tom 1 Cz 0 0 0 • P 0 ,72 Q , • • ■• • • • • • • • 1.■ • ti ■ • • • Ft CH ESTER Ate. -", 4 r EENMOU Attachment 1 Mounument Hills ushir � a 4 a -�y • • 4. 1.11114L ,. 40 kik An application submitted by Welch Design and Development, on behalf of Monument Farms LLC. for approval of a rezoning of approximately 65 acres of property located west of N. Scott Boulevard and north of Rochester Avenue from Interim Development Single -Family Residential (ID-RS) to Low Density Single -Family Residential with a Planned Overlay Deve]opment[OPD,/RS-5J. ieLvkti ti • • CITY OF IOWA CITY Prepared Byr Emit Brinkman Date Prepared, April 2022 MARVUST113QaSE • .73 r ` ▪ i i - f v`. - = v 4▪ xP Rezoning of approximately 0.3t acres of property located north of Rochester Avenue from Interim Development Single -Family Residential (ID-RS) to Interim Development Single -Family esidential with a Planned Overlay Development (OPD/ID-RS). 74 • a, } �4�OVEFiC�*� -r :' ,. A NCH RD Ee e 2 .F0VELN; REZ22-0008 Attachment Mounument Hills 0 0.05 0.1 0.2 Miles I i I i I 1 1:1411106 11.& CITY OF IOWA CITY Prepared By: Emani Brinkman Date Prepared: April 2022 =n T 0 0 0 I An application submitted by Welch Design and Development, on behalf of Monument Farms LLC. for approval of a rezoning of approximately 65 acres of property located west of N. Scott Boulevard and north of Rochester Avenue from Interim Development Single -Family Residential (ID-RS) to Low Density Single -Family Residential with a Planned Overlay Development(OPD/RS-5). c-) 70 FRURY:. Rezoning of approximately 0.31 acres of property located north of Rochester Avenue from Interim Development Single -Family Residential (ID-RS) to Interim Development Single -Family esidential with a Planned Overlay Development (OPD/ID-RS). "HASTINGS AVE1. P1 e ^HANOVER-CT) RS12 �9NCy FST • . URY,CT �z 0 {z'� VE LNG Attachment 3 '.ff. -.-( 4 • r Lai N CALDER PARK CIY OF IOWA CIS' z w J w z w L) a ROCH ESTER HILLS CONDOMINIUM HARVEST PRESERVE FOUNDATION, INC HARVEST PRESERVE FOUNDATION, INC ',v...? 71 • , • • I PRELIMINARY PLANNED DEVELOPMENT OVERLAY AND SENSITIVE AREAS DEVELOPMENT PLAN MONUMENT HILLS d r IOWA CITY, IOWA APPLICATION NOTES THE PROPOSED DEVELOPMENT AND ASSOCIATED PUBLIC IMPROVEMENTS WILL IMPACT MORE THAN 35% OF THE CRITICAL SLOPES AND WILL IMPACT WETLANDS AND ASSOCIATED BUFFERS. THEREFORE, A LEVEL II SENSITIVE AREA REVIEW WILL BE REQUIRED. NEIGHBORHOOD OPEN SPACE REQUIREMENTS WILL BE MET VIA "FEE IN LIEU" PAYMENT AT TIME OF FINAL PLATTING. IN ADDITION, THE DEVELOPER WILL SECURE AN EASEMENT FROM HARVEST PRESERVE FOUNDATION, INC. FOR THE CONSTRUCTION OF A PUBLIC TRAIL BETWEEN THIS DEVELOPMENT AND CALDER PARK. LEGEND REGULATED SLOPES: STEEP SLOPE (18%-25%) CRITICAL SLOPE (25%-40%) PROTECTED SLOPE (>40°I❑) PROTECTED SLOPE -BUFFER WOODLANDS: TREELINE CONSTRUCTION AREA LIMITS WETLANDS: WETLANDS WL BUFFER - 100' 0 75 150 225 WHEN PRINTED ON 22"x34" SHEET 1" = 150' 300 APPLICANT INFORMATION PROPERTY OWNER MONUMENT FARMS, LLC 3810 PERTERSON PL NORTH LIBERTY, IA 52317 DEVELOPER MONUMENT HILLS, LLC 221 E BURLINGTON ST IOWA CITY, IA 52240 (319) 631-1894 CIVIL ENGINEER WELCH DESIGN AND DEVELOPMENT MICHAEL J. WELCH, PE PO BOX 679 NORTH LIBERTY, IA 52317 (319) 214-7501 SHEET INDEX SHEET C1,00 C1.10 C1.20 C1.30 C2.00 C2.10 SHEET NAME COVER SHEET REGULATED SLOPES WOODLANDS WETLANDS OVERALL CONCEPT PLAN CO-OPERATIVE SITE PLAN ENGINEER: CLIENT: design +development MONUMENT HILLS, LLC PROJECT NAME: REVISION LOG: MONUMENT HILLS IOWA CITY, IOWA DESCRIPTION REZONING - CITY COMMENTS REZONING - WETLANDS UPDATE REZONING - REMOVE AMHURST ST REZONING - CITY COMMENTS REZONING - CITY COMMENTS DATE 04-27-22 05-10-22 05-20-22 06-20-22 06-30-22 SHEET NAME: COVER SHEET - PRELIMINARY PLANNED DEVELOPMENT OVERLAY & SENSITIVE AREAS DEVELOPMENT PLAN PROJECT NO: 1026 REVISION: F PROJECT MANAGER: WELCH ISSUED DATE: 06-30-2022 SHEET NUMBER: AND ❑EVELOPMENT 6 r-J 3 n 0 E_ u O N 94- o N .� NN d d N 0 a HARVEST PRESERVE FAOUNDATtpN „JLCu. IT r 1 A • _ 1 1. tfl HARVEST PRESERVE FOUNDATION, INC 1 1' 1 1 O 1 1 a1 1 1 ACT, INC IMPACTED STEEP SLOPES: LOCATION AREA (SF) 1,069 7,018 4,274 3,275 13,122 2,538 24,467 5,536 9,428 5,291 12,468 6,937 9,549 TOTAL IMPACTED TOTAL STEEP SLOPE PERCENT IMPACTED 105,026 215,827 49% MONUMENT FARMS, LLC IMPACTED CRITICAL SLOPES: LOCATION .a B.10 B.14 AREA (SF) 10,349 7,791 23,809 15,342 9,769 21,592 46,010 8,001 19,596 11,465 13,193 2,846 7,743 4,132 3,624 TOTAL IMPACTED TOTAL CRITICAL SLOPE PERCENT IMPACTED 205,262 403,791 51% LEVEL II REVIEW REQUIRED AS MORE THAN 35% OF THE CRITICAL SLOPES ARE IMPACTED. LEGEND: REGULATED SLOPES STEEP SLOPE (18%-25%) STEEP SLOPE - IMPACTED CRITICAL SLOPE (25%-40%) CRITICAL SLOPE - IMPACTED PROTECTED SLOPE (>40%) PROTECTED SLOPE - BUFFER CONSTRUCTION AREA LIMITS DEVELOPMENT BOUNDARY N/A N/A NOTE: THERE ARE NO PROTECTED SLOPES WITHIN THE DEVELOPMENT BOUNDARY REFER TO SHEET C2.00 FOR GRADING PLAN 0 50 100 150 200 WHEN PRINTED ON 22"x34" SHEET 1" = 100r ENGINEER: welch design + development CLIENT: MONUMENT HILLS, LLC PROJECT NAME: MONUMENT HILLS IOWA CITY, IOWA REVISION LOG: REV DESCRIPTION DATE B REZONING - CITY COMMENTS REZONING - WETLANDS UPDATE REZONING - REMOVE AMHURST ST REZONING - CITY COMMENTS REZONING - CITY COMMENTS 04-27-22 05-10-22 05-20-22 06-20-22 06-30-22 SHEET NAME: REGULATED SLOPES - PRELIMINARY PLANNED DEVELOPMENT OVERLAY & SENSITIVE AREAS DEVELOPMENT PLAN PROJECT NO: 1026 REVISION: F PROJECT MANAGER: WELCH ISSUED DATE: 06-30-2022 SHEET NUMBER: c1.10 z W LU 0 0 a 6 0 r N 0 0 E N 0 U a NN 0 m N 1!. occa 1! ``II I'I N , ,� R CITY OF • IIIOWA CITY.. a HARVEST PRESERVE FOUN`DAT�ON w LELC HARVEST �PiRESEAVE, rF51 1 DA VI O N p--' •_ o i 0 HARVEST PRESERVE FOUNDATION, INC MONUMENT FARMS, LLC \ \ ACT, INC MONUMENT FARMS, LLC IMPACTED WOODLANDS DEVELOPMENT -RELATED IMPACTS LOCATION AREA (SF) 230,671 12,735 13,217 81,293 74,609 20,687 36,850 52,066 80,800 5,543 IMPACTED AREA BUFFER AREA TOTAL EXISTING AREA PERCENT RETAINED II H 608,471 34.7% 266,365 15.2% 1,754,016 50.1% PER IOWA CITY CODE, RS-5 ZONE MUST RETAIN AT LEAST 50% WOODLANDS. WOODLANDS WITHIN THE BUFFER AREAS DO NOT COUNT TOWARDS RETENTION VALUES. LEGEND: WOODLANDS DEVELOPMENT RELATED: PRESERVED WOODLAND BUFFERED WOODLAND (50') IMPACTED WOODLAND CONSTRUCTION AREA LIMITS DEVELOPMENT BOUNDARY ENGINEER: CLIENT: 0 50 100 150 200 WHEN PRINTED ON 22"x34" SHEET 1" = 100' design+development MONUMENT HILLS, LLC PROJECT NAME: REVIS REV B C D E F ON LOG: MONUMENT HILLS IOWA CITY, IOWA DESCRIPTION REZONING - CITY COMMENTS REZONING - WETLANDS UPDATE REZONING - REMOVE AMHURST ST REZONING - CITY COMMENTS REZONING - CITY COMMENTS 04-27-22 05-10-22 05-20-22 06-20-22 06-30-22 SHEET NAME: WOODLANDS - PRELIMINARY PLANNED DEVELOPMENT OVERLAY & SENSITIVE AREAS DEVELOPMENT PLAN PROJECT NO: 1026 REVISION: F PROJECT MANAGER: WELCH ISSUED DATE: 06-30-2022 SHEET NUMBER: MAIN FLOOR0"MAIN PLT. HT.9' -1 1/8"MAIN WIN. H.H.6' -10"L1CONCRETE SLOPE TO GRADET5T1T7M2M1T2ADD BLACK FELT BEHINDALL DORMER WINDOWS3535 CSMT3535 CSMT16' - 10 1/2"B3S4T7T1S4R1B3F1T4S4F1T5C1S1M2M1B3T4T7S4S1MAIN FLOOR0"MAIN PLT. HT.9' -1 1/8"MAIN WIN. H.H.6' -10"R1F1C1M1F1HOLD ALL SIDING AND TRIMMIN. 6" ABOVE GRADEF1T2M2S4S1F1L1T2HOLD ALL SIDING AND TRIMMIN. 6" ABOVE GRADET. O. F.-2 1/4"B. O. F.-4' -0"R1B3S1T1T2T5HOLD ALL SIDING AND TRIMMIN. 6" ABOVE GRADET. O. F.-2 1/4"B. O. F.-4' -0"FIREPLACE OPTION BWINDOW LOCATIONSS1F1R1C1M2M11605 N. ANKENY BLVD #130ANKENY, IOWA 50023PHONE: (515) 965-5336FAX: (515) 965-5335info@imprintarchitects.comPROJECT:DATE:DRAWN BY:CHK'D BY:DATE: ISSUED FOR:01-07-2022 FOR CONSTRUCTIONA20019-137.401-07-2022LR KCVINTAGE ESTATESPROVENCE ESTATEELEVATIONSSCALE: 1/4" = 1'-0"1FRONTSCALE: 1/4" = 1'-0"2BACKSCALE: 1/8" = 1'-0"3LEFTSCALE: 1/8" = 1'-0"4RIGHTKeynote LegendKey Value Keynote TextB3 DECORATIVE BRACKET - FYPON BKT25X27C1 COLUMN WRAP - OR - TRIM OUT COLUMNF1 6" ALUMINUM FASCIA OR 6" ALUMINUM RAKEL1 EXTERIOR WALL LIGHTM1 MASONRY- CULTURED STONEM2 MASONRY- STONE CAPR1 LAMINATED ASPHALT ROOF SHINGLESS1 (LAP SIDING) HARDIE-PLANK SIDING-7" MAX EXPOSURES4 (SHAKE SIDING)T1 PAINTED HARDIE CORNER TRIMT2 4" PAINTED TRIMT4 6" OVER 8" PAINTED TRIMT5 7" OVER 12" PAINTED TRIMT7 4" TRIM AT WINDOWS ON FRONT ELEVATION ONLY 0 19' - 4 1/2"51' - 2"19' - 4" 56%22%22% UNIT A UNIT B IOWA CITY TWIN HOME 1,756 S.F. EACH UNIT SCALE: 1/4" = 1'-0"1 FRONT SCALE: 1/4" = 1'-0"2 BACK LOCUST LOCUSTPINE PINEELEV/ MECH/ TRASHGREAT ROOM CEDARCEDARBIRCHBIRCHSTAIRWILLOW - AWILLOWCHESTNUTMAGNOLIAMULBERRYSTAIRMULBERRY182' - 1"6 3' - 0 " 133' - 10 1/8"135' - 4 1/4"WILKUS ARCHITECTS SD Floor Plan - Level One Vintage Cooperative of Iowa City 2022.06.13 29 UNITS 40-45 GARAGE STALLS 30-34 STORAGE UNITS COMMON AREA133' - 10 1/8"133' - 10 1/8"LOCUSTPINECEDARCEDARSTAIRWILLOWWILLOWLOCUSTMULBERRYBIRCHBIRCHCHESTNUTMAGNOLIAPINEELEV/ MECH/ TRASHMAGNOLIA GUESTSMULBERRYSTAIR182' - 1"135' - 4 1/4"63' - 0"WILKUS ARCHITECTS SD Floor Plan - Level Two Vintage Cooperative of Iowa City 2022.06.13 L0 -Garage 652' -0" L1 -1st Floor 661' -8" L2 -2nd Floor 672' -9 7/8" L3 -Roor Bearing 683' -11 3/4" Roof Peak 699' -11 1/8"15' - 11 3/8"11' - 1 7/8"11' - 1 7/8"9' - 8"38' - 3 1/8"1 2 3 4 5 6 7 8 WILKUS ARCHITECTS Exterior Elevations Vintage Cooperative of Iowa City 2022.06.13 SD - V2 FRONT -MAIN ENTRY -NORTHWEST ELEVATION Key Plan 1 2" STONE VENEER - PRIMARY - GRAY LEDGESTONE by CENTURION 2" STONE VENEER - SECONDARY - TULSA RUBBLE by CENTURION VINYL SHAKES 7" EXPOSURE - RED CEDAR OR SIM FIBER CEMENT LAP SIDING W/ 5" EXPOSURE - SW 7066 'GRAY MATTERS' or SIM BUILDING TRIM, COLUMN WRAPS & EAVES - SW 6252 'ICE CUBE' or SIM WILKUS ARCHITECTS Exterior Elevations Vintage Cooperative of Iowa City 2022.06.13 SD - V2 FRONT -WEST ELEVATION FRONT -NORTH ELEVATION 2 3 20' - 0" GARAGE HVAC LOUVER UNIT HVAC LOUVER TYP GATE TO PUBLIC WAY WILKUS ARCHITECTS Exterior Elevations Vintage Cooperative of Iowa City 2022.06.13 SD - V2 END -NORTH ELEVATION END -WEST ELEVATION REAR -SOUTHEAST ELEVATION 4 5 6 WILKUS ARCHITECTS Exterior Elevations Vintage Cooperative of Iowa City 2022.06.13 SD - V2 REAR -SOUTH ELEVATION REAR -EAST ELEVATION 7 8 1. ARCHITECTURAL 100' -0" = SURVEY XXXX.XX'2. DO NOT SCALE DRAWINGS. DRAWN DIMENSIONS SHALL TAKE PRECEDENCE. NOTIFY THE ARCHITECT OF ANY DISCREPANCIES IMMEDIATELY.3. REFER TO DOOR AND WINDOW SCHEDULES FOR MORE INFORMATION.4. SEE CIVIL DRAWINGS FOR DRAINAGE REQUIREMENTS.5. GRADE SOIL AWAY FROM BUILDING TO DRAIN. SEE CIVIL AND LANDSCAPE DRAWINGS FOR MORE INFORMATION.6. ALL SIDING BY "LP SMARTSIDE EXPERT FINISH SIDING"ELEVATION GENERAL NOTESMAIN PLT. HT.110'-1 1/8"PICKLEBALL PLT.HEIGHT113'-0 3/4"MAIN PLT. HT.110'-1 1/8"PICKLEBALL PLT.HEIGHT113'-0 3/4"MAIN PLT. HT.110'-1 1/8"PICKLEBALL PLT.HEIGHT113'-0 3/4"MAIN PLT. HT.110'-1 1/8" Attachment 4 Attachment 5 Attachment 6 PARCEL "A"64.37 Ac 2,803,876 SF N88°49'39"E 421.58 N04°16'56"E 140.65 N59°32'43"E 568.88 S5 6 ° 1 3 ' 4 4 " E 8 0 7 . 7 4 S19°29'26"E 549 .93 S69°00' 0 8 " W 1, 1 4 8. 8 5 L7 N87°42'14"E 617.81 L5L 4 L3 L2S73°10'16 " W 3 8 4. 2 3N01°10'21"W 1,365.66C??? PARCEL "B" 0.31 Ac 13,443 SF L1 L6 CURVE SEGMENT TABLE CURVENUMBER C??? DELTA 006°27'55" RADIUS 1120.59' ARCLENGTH 126.45' CHORDLENGTH 126.38' CHORDBEARING S76°24'13"W LINE TABLE LINE ID L1 L2 L3 L4 L5 L6 L7 LENGTH 129.67 145.05 107.05 54.95 139.59 157.11 79.51 BEARING S69°04'09"W N20°55'51"W N84°57'19"W S38°38'53"E S20°55'51"E S69°04'09"W S69°04'09"W SHEET NUMBER: PAGE 1 PROJECT NO:1026 ISSUED DATE: 06/20/2022 PROJECT MANAGER:WELCH REVISION: A IOWA CITYRESIDENTIAL DEVELOPMENTMONUMENT HILLSPROJECT NAME: MONUMENT HILLS, LLCCLIENT: REZONING EXHIBIT SHEET NAME: ENGINEER: REVISION LOG: REV DESCRIPTION DATE--CITY SUBMITTAL #1 04-14-22 ROCHES T E R A V E N U E N. SCOTT BOULEVARDHERON C IRCLE LOWER W E S T B R A N C H R D AMHURST STTETON CIRWINDMILL PLRALSTO N C R E E K =1" WHEN PRINTED ON 22"x34" SHEET 0 75 150 300225 150'HARVEST ROAD SEN. SCOTT BOULEVARD ROCHEST E R A V E N U E EASTBURY DRIVEMIDDLEBU R Y R O A D GOLDFI N C H CI R LO W E R W E S T B R A N C H R D HICKORY TRL H I C K O R Y P LTAMARACK TRL GREEN MOUNTAIN DR RALSTO N C R E E K APPLICANT INFORMATION PROPERTY OWNER MONUMENT FARMS, LLC 3810 PETERSON PL NORTH LIBERTY, IA 52317 DEVELOPER MONUMENT HILLS, LLC 221 E BURLINGTON ST IOWA CITY, IA 52240 (319) 631-1894 CIVIL ENGINEER WELCH DESIGN AND DEVELOPMENT MICHAEL J. WELCH, PE PO BOX 679 NORTH LIBERTY, IA 52317 (319) 214-7501 REZONING EXHIBIT MONUMENT HILLS IOWA CITY, IOWA LEGAL DESCRIPTION ZONING INFORMATION CURRENT ZONING:ID-RS PROPOSED ZONING - PARCEL "A" OPD / RS-5 PROPOSED ZONING - PARCEL "B" OPD / ID-RS POINT OF BEGINNING PARCEL "A" A CITY SUBMITTAL #2 06-20-22 PARCEL "A": PARCEL "A" BEING PART OF AUDITOR'S PARCEL 200033 IN BOOK 41 PAGE 192 AND PART OF AUDITOR'S PARCEL 200034 IN BOOK 41 PAGE 191 OF THE JOHNSON COUNTY RECORDER'S OFFICE, IN THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., IN IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS: COMMENCING AT THE SOUTHWEST CORNER OF AUDITOR'S PARCEL 200034 AS RECORDED IN BOOK 41 PAGE 191 OF THE JOHNSON COUNTY RECORDER'S OFFICE, THENCE N01°10;21"W, 1,365.66 FEET; THENCE N88°49'39"E, 421.58 FEET; THENCE N04°16'56"E, 140.65 FEET; THENCE N59°32'43"E, 568.88 FEET TO THE NORTH LINE OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M.; THENCE ALONG SAID LINE N87°42'14"E, 617.81 FEET, THENCE S56°13'44"E, 807.74 FEET TO THE WEST RIGHT-OF-WAY LINE OF N. SCOTT BOULEVARD; THENCE ALONG SAID LINE S19°29'26"E, 549.93 FEET TO THE NORTH RIGHT-OF-WAY LINE OF ROCHESTER AVENUE; THENCE ALONG SAID LINE S69°00'08"W, 1,148.85 FEET, THENCE CONTINUING ALONG SAID RIGHT-OF-WAY S69°04'09"W, 129.67 FEET; THENCE N20°55'51"W, 145.05 FEET; THENCE N84°57'19"W, 107.05 FEET; THENCE S38°38'53"E, 54.95 FEET; THENCE S20°55'51"E, 139.59 FEET TO THE NORTH RIGHT-OF-WAY LINE OF ROCHESTER AVENUE; THENCE ALONG SAID LINE S69°04'09"W, 157.11 FEET; THENCE CONTINUING ALONG SAID RIGHT-OF-WAY S69°04'11"W, 493.99 FEET, THENCE CONTINUING ALONG SAID RIGHT-OF-WAY S73°10'16"W, 384.23 FEET; THENCE CONTINUING ALONG SAID RIGHT-OF-WAY ON A 1,120.59 FOOT RADIUS CURVE CONCAVE NORTHERLY (CHORD BEARING S76°24'13"W, 126.38 FEET) TO THE POINT OF BEGINNING. DESCRIBED AREA CONTAINS 64.37 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. PARCEL "B": PARCEL "A" BEING PART OF AUDITOR'S PARCEL 200033 IN BOOK 41 PAGE 192 OF THE JOHNSON COUNTY RECORDER'S OFFICE, IN THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., IN IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS: COMMENCING AT THE SOUTHEAST CORNER OF AUDITOR'S PARCEL 200033 AS RECORDED IN BOOK 41 PAGE 192 OF THE JOHNSON COUNTY RECORDER'S OFFICE, THENCE S69°04'09"W, 129.67 FEET ALONG THE NORTH RIGHT-OF-WAY LINE OF ROCHESTER AVENUE TO THE POINT OF BEGINING; THENCE N20°55'51"W, 145.05 FEET; THENCE N84°57'19"W, 107.05 FEET; THENCE S38°38'53"E, 54.95 FEET; THENCE S20°55'51"E, 139.59 FEET TO THE NORTH RIGHT-OF-WAY LINE OF ROCHESTER AVENUE; THENCE N69°04'09"E, 79.51 FEET TO THE POINT OF BEGINNING. DESCRIBED AREA CONTAINS 0.31 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. Attachment 7 Attachment 8 Dear Parker, I wish to thank you and the city for providing residents with the listening posts. These sessions were invaluable for residents to view the proposed development, get information from the developers and more importantly let their concerns be heard. I am not surprised the area is considered for development. I believe Low-Density Single Family residential (RS-5) designation is keeping with the adjacent neighborhood. Senior housing is badly needed in the city and Vintage Cooperative offers an attractive element to the development. My support is not without concerns. My 3 concerns are: 1.Rochester Avenue is heavily used by residents, delivery trucks and tractor trailers. I am concerned about the increase in the volume of traffic, and the added Regina school traffic which already creates a bottleneck. Excessive speed by motorist is another problem. 2.The 6 proposed homes along Rochester do not fit the size and scope of the development. I would like to see the lot sizes closer in size of the homes in the development. 3.Rochester Hills is a unique setting -- surrounded by woods, fields and prairie –with abundant wildlife. The proposed development will disrupt and change all that is unique to our neighborhood. Much of the proposed development include Bradford Pear trees which are now considered undesirable and an invasive tree. I suggest the developers try to maintain as many of the native Iowa trees and increase the diversity of the native tree population as a buffer between the development and Rochester Hills. I am keenly interested in following the review and approval process for this proposed development. Please provide me with official notification of any meetings -- planning and zoning meetings and Iowa City Council Meetings -- that include this on the agenda. Respectfully yours, Sue Zaleski 631 Larch Ln Attachment 9 From:Anne Russett To:"Dylan Salisbury" Cc:Parker Walsh Subject:RE: Proposed development north of Rochester Date:Wednesday, June 15, 2022 9:36:15 AM Hi, Dylan – Thank you for your email. We will pass this along to the Planning & Zoning Commission. Please note that the Commission will not be considering this application at their meeting tonight. It will be placed on an upcoming agenda. You can check here: https://www.icgov.org/city-government/boards/planning-and- zoning-commission or reach to us if you have any questions. Also, I am not aware of the applicant offering land to the City for a future park as part of this rezoning. City staff requested that the applicant dedicate a portion of land adjacent to Calder Park to the City for additional parkland; however, the applicant did not agree to this. We are currently working with the applicant to figure out a way to get a trail connection from the proposed development to Calder Park. Thanks, Anne From: Dylan Salisbury <salisbury.dylan@gmail.com> Sent: Wednesday, June 15, 2022 12:34 AM To: Anne Russett <ARussett@iowa-city.org> Subject: Proposed development north of Rochester Hello Ms. Russett, I am writing out of concern for the development planned north of Rochester Ave. between Larch Ln. and n. Scott Blvd. My concern stems from the fact that this development has the potential to take a significant amount of value out of the community without returning value in other ways. Examples of value detraction: Increased traffic and demand on infrastructure: As the father of small children living on Rochester I am already surprised and concerned at the current volume and speed of traffic on this road. It is not uncommon to see cars traveling over 60mph or for long lines of congestion stuck behind slow drivers or machinery. An increase of traffic which will result from this development will increase risk to pedestrians, decrease air quality, and increase noise pollution. The intersection of Rochester and Scott Blvd is already dangerous to pedestrians and untenable for children. Increased traffic and longer wait times at the intersection will make it more dangerous. Increasing burden on schools: With 70 additional single-family homes moving to the area what impact will this have on Lemme Elementary? I’m concerned the resources per child will be diminished and the quality of education overall will suffer. Loss of natural space: I recognize that this area is private land and inaccessible to the public however this development will have a dramatic shift on the character of the neighborhood. It will detract from the tranquility of the area and deprive wildlife of habitat. Increased burden on Ralston Creek We as a community already ask a lot of this tributary to the Iowa River. This loss of natural filtration and introduction of greater volumes of storm runoff and more pollution will only further damage this shared resource. A collection of houses alone does not make for a community. I was surprised to learn that the development will offer nothing in the way of community resource facilities or parks. I was informed that the area in the proposal that was undevelopable due to it being too steep was offered to the city for potential park development which the city turned down due to it being too steep. The city should consider approval of fewer houses with that manageable terrain instead set aside for community resources or a park. The proposal now only allows for traffic to enter and exit the development by the way of Rochester Ave. There needs to be other access to alleviate what would be even greater burden on this road and the resulting congestion at the Rochester Ave. and Scott Blvd. intersection. This intersection needs to be improved to accommodate pedestrian use as well as the increased traffic flow which will result from this development. Given the degree of detraction that this project will have I would like to see the private developers in cooperation with the city more explicitly provide value to existing neighborhoods that this project will disrupt. Thank you for your consideration. Best regards, Dylan Salisbury 541 Amhurst St. Iowa City, IA 52245 From:JANET WILLIAMS To:Parker Walsh Subject:proposed development Date:Thursday, May 26, 2022 4:17:43 PM Hello Mr. Walsh, I am a resident of the Rochester Hills development, and I live on Larch Lane. I am writing to express my concern regarding one component of the proposed Rochester Ave/Scott Blvd development. My concern is the proposed 6 lots for homes to be located across from Windmill PL and Teton Circle. This strip of land is steeply sloped and currently is the home of large deciduous trees. These trees provide an important barrier to allow privacy for those of us on Larch Lane. I fear that the proposed plan would remove these trees, and the privacy we currently enjoy... replacing the trees with a view of the back side of houses. I urge you to reconsider this component of the plan. Although, at the neighborhood meeting, we were told that these lots were necessary to raise money for the sidewalk installation. I do not find this to be a compelling reason to remove the trees and compromise the privacy that they provide to residents in Rochester Hills. Please reconsider this aspect of the plan and other ways to reach the developer's goals without compromising the Rochester Hills neighborhood. Best regards, Janet Williams, Rochester Hills To: Parker Walsh, City of Iowa City Date: May 26, 2022 Dear Parker, My husband and I (Jay Semel and Joan Kjaer Kirkman, residents at 498 Windmill Place) attended the May 25 neighborhood meeting with Welch developers regarding the proposed rezoning of property located along the north side of Rochester Avenue between Larch Lane and North Scott Boulevard. You were in attendance representing the City of Iowa City and we expressed our deep concerns about the six proposed lots positioned directly facing Rochester Avenue between Windmill Place and Teton Circle to the developers and to you. You indicated that we should send a letter expressing our concerns to you and you told us you would be certain to share our letter with the Planning and Zoning Commission. You also invited us to attend the June 15 Planning and Zoning Commission meeting, which we plan to do. The lovely, dense, tree-lined section of Rochester Avenue between the home on the corner of Larch Lane and the street entrance to Teton Circle contains many graceful, old-growth trees, in addition to smaller trees and undergrowth, all of which provide a restful and green streetscape to those passing along Rochester as well as a healthful, aesthetically enriching landscape to the residents who live in the area of Windmill Heights, the condo development along Larch Lane, and the hundreds of walkers, runners, bikers, and others who enjoy this natural landscape on a daily basis in a city that has already lost a great deal of mature tree cover and natural, undeveloped pockets such as the area where the Welch proposal indicates they plan to put six lots for homes or townhouses. Our home is on the corner of Windmill Place and Rochester Avenue. We look directly onto the section of the proposed development where the six lots are placed. We find it incredible that the developers would even consider building homes on this section of Rochester as there is a sheer drop-off in the height of the land. The developers claim that they will bring in dirt to make that area level with Rochester. They kept referring to the need to build sidewalks there and this, alone, would require them to rip out the trees. We disagree most forcefully. There is enough room to create sidewalks with only minimal removal of trees in this section and we beg the members of this commission to carefully look at the area in person. This is not a desirable building location for any number of reasons. We understand that developers try to squeeze every possible building location out of a plot of land, but this part of the proposal will bring them very little in the way of end profits (because of the immense effort to level that land), will destroy the aesthetics of this section of Rochester Avenue, and will add to the traffic density that will already be greatly increased by the rest of the proposed development. We all recognize the health benefits human beings derive from tree and plant life, both physically and emotionally. We hope this will be an important consideration as you examine the proposed development. But the animal, bird, and insect life that thrives in this small section of the proposed development deserves respect and accommodation, as well, as it enriches the livability of our entire area, not only those who are most directly affected. If we flatten anything that gets in our way in the interest of profit, we lose too much of our lovely city. We don't object to the other elements of the development (except for the fact that increased traffic will no doubt be problematic), but we and many Rex Clemmensen 15 Heron Cir Iowa City, 52245 Dear Mr. Walsh, Thank you for giving us the opportunity to comment on the proposed Monument Hills Development off Rochester. While we understand and support development in our area, we are concerned with the traffic at intersection of Heron Circle and Rochester. We live about 50 yards from that intersection. Rochester is already a fairly busy street. At peak times, it can be difficult to access Rochester from Heron. The proposed development will add a lot of traffic given that over 70 homes plus the Senior Cooperative would add many people in the area. The US Census Bureau says that there are about 1.88 vehicles per single family home in the US. That would mean roughly 130 more vehicles in the area from the houses alone and probably 50 or more from the cooperative. So, about 180 more. All of those vehicles will exit onto Rochester because there are no exits to any other roads in the proposal. If Allison is not built, ALL of the vehicles will enter and exit via the Heron/Rochester intersection 50 yards from our home. I understand that a vehicle count was done and that the conclusion was that Rochester, as an arterial, can handle it. Frankly, I doubt that conclusion. During busy travel times, the Heron intersection will be a mess. Of course, we prefer that there be an exit constructed onto Scott to spread out the traffic. We ask that, at a minimum, the city consider widening Rochester from the Scott intersection to at least Heron to make it three lanes. Part of Rochester is already three lanes near the Scott intersection. A widening may alleviate some of the traffic problems that the proposed development would inevitably create. Again, we understand and appreciate that the city needs to expand in this area. We are hopeful that some new commercial property will also be created as there are already a lot of people living in the area and very little commercial development. And we sincerely hope that some thought will be given to the traffic congestion that seems inevitable on Heron. Heron Circle and Goldfinch have no entrance or outlet other than Rochester. We have no choice but to use the Heron/Rochester intersection. The proposed new development would also have no choice but to enter and exit via Rochester. We want that intersection to be safe and manageable. Thank you for your consideration. Cordially, Rex and Judy Clemmensen Item Number: 8.b. J uly 12, 2022 Resol u tion settin g a public hearin g on Au g u st 2, 2022 on p roject manual an d estimate of cost for the con struction of the 2022 AD A Curb Ramp Proj ect, d irectin g City Cl erk to publish notice of said h earing, an d directing the City Engin eer to p l ace said p roject manual on file for p u b l ic inspection. Prepared B y:Ethan Yoder, Civil Engineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:T he estimated cost for this project is $140,000.00 and funds are available in the Curb Ramp – A D A account #S 3822 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: T his item begins the bidding process for the 2022 A D A Curb R amp P roject. This project generally includes removal of noncompliant curb ramps to be replaced with A D A compliant curb ramps. Background / Analysis: T he locations for the 2022 A D A Curb Ramp P roject are based on complaints that have been received and staff evaluation. L ocations included in the project are: L akeside Drive and Aniston S treet L akeside Drive and Amber L ane Washington S treet and A mhurst S treet F oster Road and W illenbrock Circle Martin Street and W illenbrock Circle W illenbrock Circle and McCleary L ane McCleary L ane and the alley between B all Street and Foster Road Hickory Trail and E vergreen Court. Project T imeline: Public Hearing / Approve Project Manual – August 2, 2022 Bid L etting – August 23, 2022 Award Date – September 6, 2022 Construction Start – S eptember 19, 2022 F inal Completion – Fall 2022 AT TAC HM E NT S : Description Resolution Prepared by:Ethan Yoder Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5145 Resolution No. 22-179 Resolution setting a public hearing on August 2, 2022 on project manual and estimate of cost for the construction of the 2022 ADA Curb Ramp Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Curb Ramps -ADA account#S3822. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 2nd day of August, 2022, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 12th day of July , 2022 L4LC641'-1"--- r Approved by .I/� Attest: ( t 1 &J - City Cle City Attorney' Office (Liz Craig -07/06/2022) It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Item Number: 8.c. J uly 12, 2022 Resol u tion settin g a public hearin g on Au g u st 2, 2022 on p roject manual an d estimate of cost for the con struction of the F airchil d Street Reconstru ction Proj ect, d irectin g City Cl erk to publish notice of said h earing, an d directing the City Engin eer to p l ace said p roject manual on file for p u b l ic inspection. Prepared B y:Alin Dumachi, Sr. Civil Engineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$1,610,000, available in the F airchild S treet Reconstruction P roject account #S 3965 Recommendations:Staff: Approval Commission: N/A Attachments:L ocation Map Resolution Executive S ummary: T his agenda item begins the bidding process f or the F airchild Street R econstruction P roject. The project generally includes the reconstruction of F airchild Street between C linton S treet and L inn Street, including the salvage and reinstallation of existing brick pavers as well as new concrete base, drainage system under the road, concrete curb and gutter, water main replacement, and curb ramps to meet A D A compliance. Background / Analysis: Due to severe deterioration of the brick surface of F airchild Street, f rom Clinton S treet to L inn Street, reconstruction of F airchild S treet was included in the 2021 Capital I mprovement P lan. T he project includes the following design elements: Salvage and reinstallation of existing brick pavers New 7” concrete base New 6” concrete curb and gutter. New curb ramps at D ubuque/F airchild and L inn/Fairchild S treet intersections to meet A D A compliance 8” water main replacement between C linton S treet and Dubuque S treet, and between Dubuque S treet and L inn S treet to replace existing 1900’s-1920’s water main Replacement of existing storm sewer system, with new storm sewer pipes and intakes T he project is expected to begin construction in the fall of 2022 and be completed in the Summer of 2023. AT TAC HM E NT S : Description L ocation Map Resolution John son Joh nso n C ou nty GI SWeb Pri ntin g Pri nte d : 12 /20 /20 21 Th e informatio n pre sen tedherein is inte nded to be anaccurate re prese ntation ofexisting r ecord s. John sonCounty a ssumes n o liab ilityfor e rrors or omissions. Users relyin g o n this informatio n do so a t theirown risk. .0 0.0 3 0.0 60.0 1 5 mi 1 i n ch = 147 feetFairchild St re et Re con str uc ti on Ma p Prepared by:Alin Dumachi,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5143 Resolution No. 22-180 Resolution setting a public hearing on August 2, 2022 on project manual and estimate of cost for the construction of the Fairchild Street Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Fairchild Street Reconstruction Project account #S3965. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 2nd day of August, 2022, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 12th day of July , 2022 M r Approved by Attest: *LL (Cityrk City Attorne s Office J (Liz Craig —07/01/2022) It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Item Number: 8.d. J uly 12, 2022 Resol u tion settin g a public hearin g on Au g u st 2, 2022 on p roject manual an d estimate of cost for the con struction of the Scott Blvd Sidewal k In fil l Project, d irectin g City Cl erk to publish notice of said h earing, an d directing the City Engin eer to p l ace said p roject manual on file for p u b l ic inspection. Prepared B y:Alin Dumachi, Sr. Civil Engineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$355,000, available in the Scott Blvd S idewalk I nfill Project account #S3964 Recommendations:Staff: Approval Commission: N/A Attachments:L ocation Map Resolution Executive S ummary: T his agenda item begins the bidding process f or the Scott Boulevard S idewalk I nf ill P roject. The project generally includes construction of sidewalk on the east side of Scott B oulevard and around Rita’s R anch Dog P ark, new HMA shoulder, reconstructed parking lot with delineated spaces & van accessible parking, new curb ramps at the park trail entrance to meet A D A compliance, and upgraded storm sewer with new intakes and new storm sewer pipes. Background / Analysis: T his project constructs approximately 1,400 linear feet of sidewalk connecting Eastbrook Flats to Court Hill Trail along Scott Boulevard, and Rita’s Ranch Dog Park to Eastbrook Street. T hese two segments of sidewalk provide pedestrian and bicycle connections from American Legion Road to Scott Park and Rita’s Ranch Dog Park. T he Scott Boulevard Sidewalk Infill Project was included in the 2021 Capital Improvement Plan. T he project includes the following design elements: Additional sidewalk on east side of Scott Boulevard and around Rita’s Ranch Dog P ark New HMA shoulder Complete reconstruction of the parking lot, with new HMA surface, delineated parking spaces for 14 cars, and 1 van accessible parking space New curb ramps at the Scott Park trail entrance to meet A D A compliance Replacement of existing storm sewer system, with new storm sewer pipes and intakes T he project is expected to be completed in the Summer of 2023. AT TAC HM E NT S : Description L ocation Map Resolution John son Joh nso n C ou nty GI SWeb Pri ntin g Pri nte d : 6/30/202 2 Th e informatio n pre sen tedherein is inte nded to be anaccurate re prese ntation ofexisting r ecord s. John sonCounty a ssumes n o liab ilityfor e rrors or omissions. Users relyin g o n this informatio n do so a t theirown risk. .0 0.0 5 5 0.110.0 2 75 mi 1 i n ch = 282 feetScott Bl vd S id ew alk In fil l Prepared by:Alin Dumachi,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5143 Resolution No. 22-181 Resolution setting a public hearing on August 2, 2022 on project manual and estimate of cost for the construction of the Scott Boulevard Sidewalk Infill Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Scott Boulevard Sidewalk Infill Project account # S3964. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above-mentioned project is to be held on the 2nd day of August, 2022, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four(4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 17 rh day of j,tly , 2022 May �t ?4 i- Approved byZ Attest: � ( l,LLt '� City lerk J City Attorn 's Office J (Liz Craig — 07/01/2022) It was moved by Hannqen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter x Bergus x Harmsen x Taylor x Teague x Thomas X Weiner Item Number: 8.e. J uly 12, 2022 Resol u tion settin g public hearin g for August 2, 2022, on a p roposal to con vey a single-family h ome located at 2023 Taylor Drive. Prepared B y:Stan L averman, Senior Housing I nspector Reviewed By:Erika Kubly, Neighborhood S ervices Coordinator Tracy Hightshoe, Neighborhood and Development S ervices Director F iscal I mpact:City funds were budgeted at $35,000 for rehabilitation expenses, and up to $25,000 in federal HO ME funds will be used for buyer down payment assistance. T here will be no impact on the general fund for ongoing operational expenses. Recommendations:Staff: Approval Commission: N/A Attachments:Photos Resolution Executive S ummary: J uly 12, 2022, C ity Council will set a public hearing f or A ugust 2, 2022 to consider a resolution authorizing the conveyance of 2023 Taylor Drive as part of the S outh District P rogram. T his will be the fourth home sold under the program. Background / Analysis: The C ity acquired the duplex at 2021-2023 Taylor Drive in 2019 for $150,000 ($75,000 per unit) and converted the units into condominiums. T he City budgeted $35,000 to rehabilitate the home at 2023 Taylor Drive to sell to an income eligible homebuyer. T he home received new siding, updated electrical, and a complete renovation of the interior. T he City invested additional dollars outside the original budget to provide energy efficiency improvements in partnership with the Climate Action division, including the installation of solar panels, added insulation, upgraded HVA C to an air source heat pump, Energy S tar appliances and additional landscaping and tree planting. The renovation ef f orts also benefited from two additional partnerships. T he student build partnership provided local high school students the opportunity to gain construction skills while contributing their labor to the project. T he students, under the guidance of I owa City Community S chool District instructors and members of the G reater I owa C ity Homebuilders A ssociation, assisted with building a storage shed, siding the property, and other projects on the interior of the property. T he R esidential Construction Conf idence Course for Women sponsored by Kirkwood Community College and T he Greater I owa City A ssociation of Home Builders provided an opportunity for local women to work on projects related to flooring and finish carpentry. The City will sell the home for $155,000, the cost the C ity invested into the home including purchase price, rehabilitation f unds and carrying costs (utilities, loan interest, taxes, etc.). The goal of the program is to sell the home to an income eligible homebuyer who is a current resident of the neighborhood. Of the $155,000, there will be a conditional mortgage of $35,000 on the property that will be forgiven over 10 years. No repayment is necessary unless the owner sells the property. The longer the buyer owns the property, the less needs to be repaid to the C ity upon sale. I n addition, the C ity will provide HO ME downpayment assistance on the remaining amount to f inance. B ased on the preliminary underwriting for the proposed homebuyer, the HO ME downpayment assistance is estimated at $25,000. T he HO ME downpayment assistance is also a conditional mortgage and forgiven after 10 years. I f the owner sells the home within the 10 years, the net proceeds of the sale are shared between the C ity and the B uyer, up to the HO ME amount provided. The buyer will finance the remaining amount, estimated at $95,000, through their lender. For a 30-year mortgage, at 5% interest, it is estimated that their principal and interest payment, with property taxes and insurance will be approximately $850 monthly. The home features two bedrooms and one bathroom on the main floor with additional living space in the basement. T he buyer has been a resident of the South District Neighborhood for multiple years and is a first-time home buyer. T he buyer completed a homeowner education course and counseling through Horizons. In addition, the homebuyer will sign an agreement to maintain the home as an owner-occupied unit. AT TAC HM E NT S : Description Photos resolution After Photos: Before Photo: Prepared by: Susan Dulek, First Asst City Atty, 410 E. Washington St., Iowa City, IA 52240;(319)356-5030 Resolution No. 22-182 Resolution setting public hearing for August 2, 2022, on a proposal to convey a single-family home located at 2023 Taylor Drive. Whereas, the South District Home Investment Partnership Program is an effort by the City to encourage home ownership and reinvestment in designated neighborhoods; and Whereas, the City purchases residential properties, rehabilitates them, and then sells them to income-eligible buyers; and Whereas, the City purchased a duplex at 2021-2023 Taylor Drive, rehabilitated it, and converted it to a 2-unit condominium; and Whereas, the City has received an offer to purchase 2023 Taylor Drive for the principal sum of $155,000; and Whereas, this sale would provide affordable owner-occupied housing; and Whereas, this sale is conditioned on the family securing adequate financing for the purchase of the home. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City Council does hereby declare its intent to convey the home located at 2023 Taylor Drive, Iowa City, Iowa, for the sum of$155,000. 2. A public hearing on said proposal should be and is hereby set for August 2, 2022, at 6:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Passed and approved this 12th day of July ,2 22. Pr Ma r: Attest: r kj; 1) i 'l'`k., LLG-1--D -Cit Clerk J Approved by/ . G City Attorn y's Office (Sue Dulek-07/06/2022) Resolution No. 22-1 R2 Page 2 It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Item Number: 12. J uly 12, 2022 Resol u tion approvin g th e settlement of p endin g litig ation . Prepared B y:L iz Craig, A ssistant City A ttorney Reviewed By:Eric Goers, City Attorney F iscal I mpact:T his resolution approves and ratifies payment of a settlement for a disputed claim in the amount of $195,000, which represents one-half of the total global settlement amount of $390,000. Recommendations:Staff: Approval Commission: NA Attachments:Resolution Executive S ummary: Anthony Watson filed a lawsuit in I owa D istrict C ourt for J ohnson County, No. L A C V 081187, against the City of I owa City, an I owa C ity Police Officer, the City of Coralville, and a C ity of Coralville Police Officer for injuries he alleged he sustained due to his arrest for O.W.I . on December 16, 2017. D uring a prior executive session, the C ity C ouncil authorized the City Attorney to mediate this case and enter into settlement negotiations. T his R esolution confirms and ratifies the negotiated settlement agreement. Background / Analysis: T his settlement will release the City and its of f icers from all common law, statutory, and other causes of action related to P laintiff's claims as set forth in I owa District Court for J ohnson County, No. L A C V081187. The settlement does not constitute an admission of liability, but rather is a compromise settlement of a disputed claim. AT TAC HM E NT S : Description Resolution Prepared by: Liz Craig,Asst.City Attorney,410 E.Washington St., Iowa City, IA 52240(319)356-5030. Resolution No. 22-183 Resolution approving the settlement of pending litigation. Whereas, Anthony Watson filed a lawsuit in Iowa District Court for Johnson County, No. LACV081187, against the City of Iowa City, an Iowa City Police Officer, the City of Coralville, and a City of Coralville Police Officer for injuries and damages he alleged he sustained due to his arrest for O.W.I. on December 16, 2017; and Whereas, the parties have settled their differences, and wish to resolve the pending litigation; and Whereas, the City of Iowa City and the City of Coralville have agreed to each pay one-half of the total agreed settlement amount. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The above-named litigation should be and is hereby settled and ratified for the total sum of $390,000, with payment by the City of Iowa City of$195,000 payable as set forth in the release. 2. The City Council for the City of Iowa City hereby approves such settlement as being in the best interests of the City of Iowa City and the parties involved, ratifies said settlement as provided by law, and confirms that said settlement is hereby ratified, contingent upon execution of an appropriate release approved by the City Attorney and dismissal of the City of Iowa City and its officer with prejudice from Johnson County No. LACV081187. Passed and approved this 12th day of July 2022 Approved by Attest: C Citylerk r/ City Attorney's ffice—07/06/2022 It was moved by Alter and seconded by Bergus the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner