The URL can be used to link to this page

Home My WebLink About2022-08-16 ResolutionItem Number: 6.b. A ugust 16, 2022 Resol u tion Namin g Dep ositories. Prepared B y:Nicole Davies, F inance Director Reviewed By:Geoff Fruin, City Manager F iscal I mpact:No impact Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: T he C ity of I owa City maintains a list of financial institutions authorized to be depositories of the city’s funds. T he list that is on file needs to be updated to reflect changes that have occurred. Background / Analysis: T he West B ancorporation, I nc. maximum balance is being raised from $75,000,000 to $100,000,000 to accommodate increased investments. T he resolution naming depositories being presented would update the list of f inancial institutions that the City of I owa City maintains. AT TAC HM E NT S : Description Resolution Prepared by: Nicole Davies, Finance Director, 410 E.Washington St., Iowa City, IA 52240 (319)356-5085 Resolution No. 22-197 Resolution Naming Depositories Now therefore, be it resolved by the city council of the City of Iowa City, Iowa that the City of Iowa City, in Johnson County, Iowa, approves the following list of financial institutions to be depositories of the City of Iowa City funds in conformance with applicable provisions of Iowa Code Chapter 12C.2. The Finance Director is hereby authorized to deposit the City of Iowa City funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. Maximum Balance Maximum Balance Depository in effect under in effect under Name Location of Home Office Local Location prior resolution this resolution U.S. Bank N.A. 800 Nicollet Mall 204 E Washington St 65,000,000.00 65,000,000.00 Minneapolis, MN 55402 Iowa City, IA 52240 MidWestOne Bank 102 S Clinton St Same 150,000,000.00 150,000,000.00 Iowa City, IA 52244-170C Hills Bank&Trust Co. 131 Main St 201 S Clinton St 25,000,000.00 25,000,000.00 Hills, IA 52235 Iowa City, IA 52240 West Bancorporation, Inc. 1601 22nd St., Suite 209 401 101h Ave 75,000,000.00 100,000,000.00 West Des Moines, IA 50266 Coralville, IA 52241 Bank of the West P.O. Box 73850 800 22nd Ave 75,000,000.00 75,000,000.00 Cedar Rapids, IA 52407-3850 Coralville, IA 52241 Wells Fargo Bank, N.A. 666 Walnut St 103 E College St 50,000,000.00 50,000,000.00 Des Moines, IA 50309 Iowa City, IA 52240 Green State 2355 Landon Road 500 Iowa Ave 50,000,000.00 50,000,000.00 Credit Union North Liberty, IA 52317 Iowa City, IA 52244-2240 CBI Bank&Trust 140 Holiday Rd Same 15,000,000.00 15,000,000.00 Coralville, IA 52241 Farmers& Merchants 200 N Devoe 2235 Mormon Trek Blvd 15,000,000.00 15,000,000.00 Savings Bank Lone Tree, IA 52755 Iowa City, IA 52246 Two Rivers Bank&Trust 222 N Main St 3292 Ridgeway Dr, Ste A 15,000,000.00 15,000,000.00 Burlington, IA 52601 Coralville, IA 52241 Cedar Rapids Bank&Trust 201 1st St SE Same 50,000,000.00 50,000,000.00 Cedar Rapids, IA 52401 Bankers Trust 221 Third Ave SE Same 50,000,000.00 50,000,000.00 Cedar Rapids, IA 52406 NXT Bank 119 2nd St, Ste 100 Same 10,000,000.00 10,000,000.00 Coralville, IA 52241 Hiawatha Bank&Trust 777 N Center Point Rd Same 2,000,000.00 2,000,000.00 Hiawatha, IA 52233 Great Westen Bank 225 South Main Ave 655 Community Dr 100,000,000.00 100,000,000.00 Sioux Falls, SD 57104 North Liberty, IA 52317 Resolution 22-197 Page 2 Regions Bank 8182 Maryland Ave, 11th Floor 510 A Ave 100,000,000.00 100,000,000.00 Clayton, MO 63105 Vinton, IA 52349 The Bancorp 409 Silverside Rd, Ste 105 None 1,000,000.00 1,000,000.00 Wilmington, DE 19809 Alpine Bank 2200 Grand Ave None 1,000,000.00 1,000,000.00 Glenwood Springs, CO 81601 Passed and approved this 16th day of August 2022 Z:IAA.<-42-- ( " App 9 d by Attest: • City erk City Attorney' icff�e—08/10/2022 Resolution No. 22-197 Page 3 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus X Harmsen x Taylor x Teague x Thomas x Weiner Item Number: 6.c. A ugust 16, 2022 Resol u tion d esig n ating the au thorized officers or emp l oyees to con d u ct b u siness with au thorized ban king institu tions. Prepared B y:Nicole Davies, F inance Director Reviewed By:Geoff Fruin, City Manager F iscal I mpact:No I mpact Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: City Council sets, by resolution, the authorized officers or employees to conduct of f icial banking business on behalf of the City Background / Analysis: T he last update to this authorizing resolution was in October 2021. T hat resolution set the authorized individuals to conduct C ity banking business to be D ennis Bockenstedt, Redmond J ones I I , and Geoff Fruin. Nicole Davies is the new F inance Director, and therefore, the authorizing resolution needs to be updated. A new authorizing resolution is being presented f or City Council consideration. T his updated resolution sets F inance D irector, Nicole D avies, City Manager, G eof f F ruin and D eputy City Manager, R edmond J ones I I , as the employees that are authorized to conduct the C ity's banking business. AT TAC HM E NT S : Description Resolution Prepared by: Nicole Davies, Finance Director, 410 E.Washington St., Iowa City, IA 52240; 319-356-5085 Resolution no. 22-198 Resolution designating the authorized officers or employees to conduct business with authorized banking institutions. Whereas, the City is authorized through its investment policy to conduct business with all the banks listed on the City of Iowa City's resolution naming depositories that offer competitive rates and satisfactory service; and Whereas, the City utilizes these authorized banks to conduct its daily financial and investment banking business. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The following individuals, listed below, are officers or employees of the City and are hereby authorized to conduct banking business with the authorized banks including opening accounts, signing and endorsing checks, transferring funds, maintaining safety deposit boxes, withdrawals, and all other necessary and ordinary transactions. List of officers or employees authorized to conduct banking business: Geoff Fruin, City Manager Redmond Jones II, Deputy City Manager Nicole Davies, Finance Director All prior resolutions authorizing officers or employees to conduct business with authorized banking institutions on behalf of the City are hereby rescinded. Passed and approved this 16th day of August , 2022. 1 4yo�Vt,�4— Approved by Attest: J ity Clerk j City Attorn 's ffice- 08/10/2022 Resolution No. 22-198 Page 2 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus X Harmsen Taylor X Teague x x Thomas X Weiner Item Number: 6.d. A ugust 16, 2022 Resol u tion adop tin g th e Iowa City Housin g Au thority's Annual Pl an for F ederal F iscal Year 2022. Prepared B y:Erika Kubly, Neighborhood S ervices Coordinator Reviewed By:Tracy Hightshoe, Neighborhood and Development S ervices Director F iscal I mpact:No I mpact Recommendations:Staff: Approval Commission: Housing and Community Development Commission recommended approval at their J uly 28, 2022 meeting by a vote of 6-0. Attachments:Annual Plan Resolution Executive S ummary: T he Housing A uthority works to improve the quality of life for clients, acting as a community leader on affordable housing by providing information and education, housing assistance, and public and private partnership opportunities. T he Housing Authority is a division of the C ity of I owa City established in 1969 to administer housing assistance throughout its jurisdiction, including all of J ohnson County, I owa County and a portion of Washington County. T he Annual Plan is a HUD required document that provides details about the Housing A uthority's current programs and the resident population served. T he P lan also serves as the annual application for grants to support improvements to public housing units (Capital F und P rogram). Background / Analysis: T he I owa City Housing Authority assists 1,500+ disabled, elderly and low-income working families to acquire and maintain affordable housing through rental and homeownership programs. The I owa C ity Housing A uthority's rental assistance portf olio consists of 1,457 vouchers, 86 public housing units, and 16 city-owned af f ordable rental units. T he primary participant characteristics, based on Head of Household are: Disabled and/or elderly (58%) Household without minor children (55%) Working families (38%) I n comparison to the other 71 Housing Authorities in the S tate of I owa, I owa City Housing Authority participants are (data from HUD reporting 9/1/2020-12/31/21): I C HA participants have higher average annual incomes - $14,613 vs. $13,231; T he I C HA assists more working families - 38% vs 28%; T he I C HA assists fewer families receiving welfare - 3% vs. 15%; I C HA participants pay a higher average monthly amount of the contract rent - $346 vs. $311. AT TAC HM E NT S : Description I C HA F Y22 Annual P lan resolution To improve quality of life, the Iowa City Housing Authority acts as a community leader for affordable housing, family self-sufficiency, and homeownership opportunities. Date: June 30, 2022 Annual Plan — 2022 Page 2 Table of Contents Pages Staff 3 Executive Summary 4-5 Housing Choice Voucher (HCV) Program 6 Public Housing Program 7 Family Characteristics 8-9 Public Housing Waiting List 10 Housing Choice Voucher (HCV) Waiting List 11 Promoting Family Self-Sufficiency (FSS) & Homeownership 12-15 Funding for Calendar Year 2022 16 Housing Authority Funding Sources Summary 17-18 Partnerships and Community Collaborations 19 Staff Housing Program Assistant Robin Butler Housing Program Assistant Elaine Cooper Housing Program Assistant Carri Fox-Rummelhart Housing Program Assistant Diana Huff Office Manager Jennifer Gosch Family Self-Sufficiency (FSS) Coordinator Mary Abboud Public Housing/Homeownership Coordinator Pat MacKay Housing Choice Voucher (HCV) Program Coordinator Heidi Wolf Housing Administrator Housing Receptionist Georgia Black Housing Receptionist Jamila Shing-Hon Housing Program Assistant Lindsay Schuchert Annual Plan — 2022 Page 3 Page 4 Executive Summary The Housing Authority works to improve the quality of life for clients, acting as a community leader on affordable housing by providing information and education, housing assistance, and public and private partnership opportunities. The Housing Authority is a division of the City of Iowa City established in 1969 to administer housing assistance programs throughout its jurisdiction, including all of Johnson County, Iowa County and a portion of Washington County We currently assist more than 1,500+ disabled, elderly & low-income working families to acquire and maintain affordable housing through rental and ownership programs. The Annual Plan provides details about the Housing Authority’s current pro- grams and the resident population served, as well as the PHA’s strategy for ad- dressing the housing needs of currently assisted families and the larger communi- ty. The Annual Plan also serves as the annual application for grants to support improvements to public housing buildings (Capital Fund Program) Iowa City Housing Authority Rental Assistance Portfolio: Housing Choice Vouchers (HCV) = 1,191 Veterans’ Supportive Housing Vouchers (VASH) = 95 Mainstream Vouchers = 78 Emergency Housing Vouchers (EHV) = 69 Project-Based Vouchers Cross Park Place = 24 Public Housing Units = 86 City-Owned Affordable Rental Units = 16 TOTAL Vouchers/Units = 1,559 Housing Choice Vouchers (HCV): The Housing Choice Voucher Program (HCV) is designed with the intent of increasing affordable housing choices for elderly persons, persons with disabilities. & low-income working families. Partici- pants with a HCV voucher choose and lease safe, decent, and affordable private- ly owned rental housing. Applicant pool: Applicants are selected from a wait- ing list. Veterans Supportive Housing Vouchers (VASH): The VASH program implemented the Housing First concept for the delivery of services. Housing First places permanent housing with supports at the foundation for success and stability, including better access and outcomes with treatment services. The VASH program serves Veterans experiencing the most significant challenges to housing stability, including chronic homelessness, severe mental illness, and other significant barriers. Applicant pool: The Housing Authority receives direct referrals from Iowa City Veterans Administration Health Care System. Annual Plan — 2022 Page 5 Mainstream Vouchers: Mainstream vouchers Eligible participants are non- elderly persons with a disabling condition currently experiencing homelessness, previously experienced homelessness and currently a client in a permanent sup- portive housing or rapid rehousing project, or those at risk of experiencing homelessness. Applicant pool: The Housing Authority receives direct referrals from the Continuum of Care/Coordinated Entry Service Delivery System. Emergency Housing Vouchers (EHV): EHV vouchers are a Housing First concept for the delivery of services. Eligible participants are individuals and fami- lies who are (1) homeless, (2) at risk of homelessness, (3) fleeing, or attempting to flee, domestic violence, dating violence, sexual assault, stalking, or human trafficking, or (4) recently homeless. Applicant pool: The Housing Authority receives direct referrals from the Continuum of Care/Coordinated Entry Ser- vice Delivery System. Project –Based Voucher Cross Park Place: Cross Park Place is Housing First project providing permanent supportive housing for homeless individuals/ households with a disabling condition. The Iowa City Housing Authority con- verted 24 of our HCV tenant-based vouchers to project-based vouchers to provide financial support to the project.. Applicant pool: The Housing Author- ity receives direct referrals from the Continuum of Care/Coordinated Entry Service Delivery System. Public Housing Units: Public housing provides affordable, decent and safe rental housing for elderly persons, persons with disabilities. & low-income work- ing families. The Iowa City Housing Authority owns and manages the units. Ap- plicant pool: Applicants are selected from a waiting list. City-Owned Affordable Rental Units: City Council approved the develop- ment of 16 Affordable Rental units to serve eligible persons whose income is below 80% of the median income for the household size. Peninsula Apartments contains 10 units and Augusta Place contains six (6). Applicant pool: Appli- cants are selected from a waiting list. Comparing the Iowa City Housing Authority to the other 71 Housing Authorities in the State of Iowa. Effective dates included: September 1, 2020—December 31, 2021: ICHA participants have higher average annual incomes - $14,613 vs. $13,231; The ICHA assists more working families – 38% vs. 28%; The ICHA assists fewer families receiving welfare – 3% vs. 15%; ICHA participants pay a higher average monthly amount of the contract rent - $346 vs. $311. HCV Economic Impact: For Calendar Year 2021 (CY21), the Housing Choice Voucher program paid approximately $8.3 million in Housing Assistance Pay- ments (HAP) to landlords/owners of rental properties in Johnson County. The vouchers in use, as of 1/4/22, in Iowa City (975) represents 5% of the total number of rental units (19,491) in the City of Iowa City. Following is the overall voucher utilization by geographic area: Housing Choice Voucher Program Page 6 Voucher Utilization by area, as of 1/4/2022 (total = 1,375) Total Population * % of Total Johnson County Incorporated Population Total Vouchers By Location % Total Voucher Utilization Iowa City 74,942 50.00% 975 70.9% Coralville 22,259 13.90% 221 16.1% North Liberty 19,227 13.40% 102 7.4% Other Johnson County Cities 5,179 6.00% 27 2.0% Port Outs N/A N/A 50 3.6% Johnson County Total Population 150,685 Johnson County Incorporated 121,607 % of Johnson County Population Living in Incorporated areas = 81% * Source: U.S. Decennial Census and ACS 2015-2019 5-Year Estimate Public housing was established to provide affordable, decent and safe rental housing for eligible low-income families, elderly persons, and persons with disabilities. The U.S. Depart- ment of Housing and Urban Development (HUD) distributes federal subsidies to the Iowa City Housing Authority (ICHA), which owns and manages the housing. The eighty-six (86) Public Housing units are low-density and constructed to conform and blend into the existing neighborhood architecture. The 86 Public Housing units represent half (1/2) of 1% of the total number of rental units in the City of Iowa City. Public Housing Economic Impact for the City of Iowa City: Total CY21 rental income from Public Housing properties = $290,086 Payment in Lieu of Taxes (PILOT) paid to the Johnson County Assessor for the Public Housing properties in CY21 = $43,302 In CY21, the Housing Authority paid $451,324 to private sector Iowa City contractors for the capital improvement, general maintenance and repair of the Public Housing properties. Public Housing Annual Plan — 2022 Page 7 Public Housing Units by Iowa City Planning Districts Total by Location Total Occupied 6/1/2022 Northeast 5 5 Central 8 8 Southeast 32 29 Southwest 3 3 South 33 31 Downtown 5 5 TOTAL 86 81 Page 8 Family Characteristics Household Characteristics. Total Families as reported to HUD: September 1, 2020 — December 31, 2021 Family Type by Head-of-Household (HOH) Count % of Total Disabled and/or Elderly HOH 815 58% Non-Elderly/Non-Disabled HOH 597 42% Total 1412 100% Family Composition by Household Count % of Total Households without children 782 55% Households with Children 630 45% Total 1412 100% Race by HOH Count % of Total White HOH 664 47% Black/African American HOH 706 50% All Other Races HOH 42 3% Total 1412 100% Ethnicity by HOH Count % of Total Non-Hispanic HOH 1341 95% Hispanic HOH 71 5% Total 1412 100% ICHA Participant Characteristics. Definition of Participant (participant family): A person or family that has been admitted to the Iowa City Housing Authority’s HCV, VASH or Public Hous- ing program and is currently receiving housing assistance. Income Sources: Total Families = 1,412 as reported to HUD: September 1, 2020 — December 31, 2021 (All Family Members: Many Families Have Multiple Sources of Income): · Social Security (SS)/Supplemental Security (SSI) = 59% · Employment = 38% · Family Investment Program (FIP/Welfare) = 3% · With any Other Income = 12% * · No Income = 11% * Child Support, Self-Employment, Unemployment Insurance, Other Non-Wage Sources. January 4, 2022 point-in-time count: Only 14 of the total 1,412 assisted households are reporting Family Investment Program (FIP) as the sole source of household income. FIP provides temporary financial and other assistance to low income families with children while they move toward self-sufficiency. This amounts to <1% of all currently assisted households. Length of Participation as reported to HUD: 1,412 as reported to HUD: Sep- tember 1, 2020—December 31, 2021 · Less than 1 year = 297 (21%) · 1 to 5 years = 409 (29%) · 5 to 10 years = 339 (24%) · 10 to 20 years = 282 (20%) · Over 20 years = 85 (6%) Annual Plan — 2022 Page 9 Family Characteristics (continued) Applicant (applicant family): A person or family that has applied for admission to the Iowa City Housing Authority’s Public Housing program but is not yet a participant. Eligibility for housing programs is not established until applicants reach the top of the waiting list and their Preliminary Application for Assistance is processed. The Iowa City Housing Authority’s jurisdiction is Johnson County, Iowa; Iowa County, Iowa; and, Washington County, Iowa, North of Highway 92. The general applicant pool from which the Housing Authority draws to determine program eligibility are elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction (Johnson County, Iowa County, and Washington County N of HWY 92). When vacancies exist, the Housing Authority draws applicants from this pool by date and time of application and only those applications of families who qualify for the bed- room size of the available Public Housing units. The eligibility determination process includes verification of residency, family composition, eligibility status, and a national criminal background check conducted through the Iowa Department of Criminal In- vestigation and the Federal Bureau of Investigation. Page 10 Public Housing Waiting List May 18, 2022 Public Housing Waiting List Elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction. Number of Applicants by Head-of- Household % of Applicants by Head-of- Household 946* 100% Elderly 109 12% Disabled 403 43% Families w/minor Children 571 60% White Head of Household 334 35% Black/African American Head of Household 438 46% All Other Races/Multipl Races reported 174 18% Hispanic Head of Household 64 7% * An additional 11,609 applicants are on the list in lower preference categories (Head-of-Household totals do not add up to 100% because individuals can be counted in multiple categories): The HCV waiting list shares the majority of the characteristics described in the Public Housing section. There is a great deal of duplication as the majority of applicants apply to both lists. For HCV applications, bedroom size is not taken into consideration. When vouchers are available, the Housing Authority draws applications, by date & time of application, from the applicant pool that contains elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction (Johnson County, Iowa County, and Washington County N of HWY 92). The eligibility determination process includes verification of residency, family composi- tion, eligibility status, and a national criminal background check conducted through the Iowa Department of Criminal Investigation and the Federal Bureau of Investigation. Annual Plan — 2022 Page 11 HCV Waiting List May 18, 2022 Housing Choice Voucher Waiting List Elderly, disabled, and families with children under the age of 18 who are residents (have a legal domicile) or are employed, in our jurisdiction. Number of Applicants by Head-of- Household % of Appli- cants by Head-of- Household 1920 * 100% Elderly 277 14% Disabled 908 47% Families w/minor Children 1025 53% White Head of Household 789 41% Black/African American Head of Household 808 42% All Other Races/Multipl Races reported 323 17% Hispanic Head of Household 213 11% * An additional 26,157 applicants are on the list in lower preference categories (Head- of-Household totals do not add up to 100% because individuals can be counted in multi- ple categories): Page 12 Promoting Self-Sufficiency & Homeownership The Family Self-Sufficiency (FSS) Pro- gram: Promotes self-sufficiency and asset develop- ment by providing supportive services to partici- pants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings pro- gram. Through our Self-Sufficiency programs, the Housing Authority is helping low income families bridge the economic gap by building assets, improving employment opportunities, and tran- sitioning from renters of units to owners of homes. FSS Enrollment Data (CY2021): Total FSS participants = 225 Participants with an escrow savings account = 200 (89%) Average monthly escrow savings deposit (participants with an escrow balance) = $296 Households with increased income = 135 Percentage of households with increased income = 59% FSS Graduates = 32 FSS Point in Time Data (5/19/2022) Average monthly escrow savings deposit = $339 Average escrow savings account balance =$6,370 Highest escrow savings account balance = $50,867 Workshop Accreditations: “Money Smart”: Federal Deposit and Insurance Corporation (FDIC). FSS Program Coordinating Committee: The FSS Program Coordinating Committee has been replaced with three (3) already existing wider-reaching networks that have lessened the duplication of effort in leveraging community resources to promote self-sufficiency among FSS program participants. The FSS coordinator has joined the Community Reentry Network of Johnson County Area which includes representatives from educational institutions, em- ployment services, government agencies, housing agencies, neighborhood cen- ters, labor programs and family services. Participating entities: Center for Worker Justice. Goodwill of the Heartland. Inside Out Reentry. Iowa City Housing Authority. Iowa Department of Corrections, 6th Judicial District. Iowa Works. Jane Boyd Community House. Kirkwood Community College. Labor Ready. Neighborhood Centers of Johnson County. Shelter House. Teamsters Local 238. The Iowa City Housing Authority is also a partner in the Workforce Innovation & Opportunity Act (WIOA) one-stop career center service delivery system. WIOA reinforces the partnerships and strategies necessary for one-stops to provide job seekers and workers with the high-quality career services, educa- tion and training, and supportive services they need to get good jobs and stay employed, and to help businesses find skilled workers and access other sup- ports, including education and training for their current workforce. Participating entities: Kirkwood Community College. Iowa Workforce Development. Iowa Vocational Rehabilitation. Iowa Department for the Blind. Experience Works. AARP. Promoting Self-Sufficiency & Homeownership (continued) Page 13 Denison Job Corps. Ottumwa Job Corps. Proteus. Hawkeye Community Action Agency. Cedar Rapids Housing Authority. Iowa City Housing Authority. Interagency Case Management Sub-Committee of the Local Homeless Coordi- nating Board. This group meets to ensure coordination of services provided to families, improve collaboration of services, identify unmet needs, and seek solu- tions. Participating entities: City of Iowa City. Domestic Violence Intervention Program. Hawkeye Community Action Program (HACAP) Iowa City Community School District. Iowa City Housing Authority. Iowa Legal Aid. Johnson County Social Services. Prelude Behavioral Services. Salvation Army. Shelter House. United Action for Youth. Homeownership Programs: FSS Homeownership: Through our FSS program, many families have used their escrow savings accounts and private mortgages to attain homeownership independent of the Housing Authority programs. Sixty-two (62) FSS graduates have moved to homeownership. HCV Homeownership Program: Eligible participants have the option of purchasing a home with their HCV assistance rather than renting. Forty-eight (48) HCV Vouchers have been used to purchase homes since January 2003; Fifteen (15) HCV Vouchers are currently active. Tenant-to-Ownership Program (TOP): The Tenant-to-Ownership Pro- gram is funded by HUD. The TOP program offered opportunities for low to very low-income families to purchase single-family homes owned by the Housing Authority. Promoting Self-Sufficiency & Homeownership (continued) Page 14 Annual Plan — 2022 Promoting Self-Sufficiency & Homeownership (continued) Annual Plan — 2022 Page 15 Twenty-six (26) homes have been sold and ten (10) resold since May 1998. Affordable Dream Home Ownership Program (ADHOP): The Afforda- ble Dream Home Ownership Program is operated, managed and funded solely by the ICHA. It offers opportunities for income eligible families to purchase newly constructed homes, newer homes, or resale of homes purchased through the TOP/ADHOP programs. Sixteen (16) homes (10 “Universal Design” homes) were built and sold since May 1999. Down Payment Assistance Program — Grant Award $187,500: Funded with Fiscal Year 2009 HOME funds. First-time homebuyers with a household income of less than 80% of the Area Median Income (AMI) may be eligible for a forgivable loan for down payment assistance. At the date of this publication: 20 families purchased homes (total funds expended) = $187,500 Families with household income 60-80% of AMI = 11 Families with household income <60% of AMI = 9 UniverCity Neighborhood Partnership: The UniverCity Neighborhood Partnership is an effort by the City of Iowa City focusing on neighborhoods located near the University campus that retain a single-family character and a demand for single-family housing, but that also have a large renter population. From May 2011 to May 2015, the Iowa City Housing Authority provided $102,276 in down payment assistance to sixteen (16) families purchasing a Uni- verCity home. In FY2014, the ICHA allocated $170,000 to the UniverCity Neighborhood Part- nership for the rehabilitation of homes purchased by the City of Iowa City. In FY 2015, an additional $20,000 was allocated for rehabilitation of homes. From June 2014 to September 2015, ICHA funds in the amount of $165,164.25 were used for the rehabilitation of eight (8) homes purchased by the City of Iowa City. Annual Plan — 2022 Page 16 Funding for Calendar Year (CY) 2022 The United States Congress allocates funding and passes laws for all housing programs. The U.S. Department of Housing and Urban Development’s (HUD) role in the locally administered housing programs is to allocate money to local housing authorities and to develop policy, regulations and other guidance that interprets housing legislation. Housing Choice Voucher Program CY22 Housing Assistance Payments = $8,313,683 Administrative Fees = $1,090,121 Family Self-Sufficiency Grant = $138,636 Fraud Recovery = $137,626 Total HCV Program CY22 = $9,680,066 Public Housing CY22 Operating Subsidy = $179,857 Rental Income = $260,930 Reimbursement of Expenses/Fraud Recovery = $12,627 Capital Funds Program (CFP) = $180,724 Total Public Housing CY22 = $633,778 Total Housing Authority Funding CY20 = $10,313,844 Page 17 ICHA income and cash sources. The uses of the cash sources are based on relevant HUD notices and signed agreements between the Housing Authority and HUD. Housing Choice Voucher (HCV) Administrative Fees Administrative fees are available to the ICHA for the operation and manage- ment of the HCV program. Starting January 31, 2004, HUD and Congress, through the approval of the Annual Appropriations Act, restricted the use of ad- ministrative fee income to activities related to the HCV tenant-based rental assis- tance and related development activities (PIH Notice 2008-15). Housing Assistance Payments (HAP) HUD provided funds to cover the housing subsidy paid to owners/landlords directly by the ICHA on behalf of the participating family. The family pays the difference between the actual rent charged by the landlord and the amount subsidized by the program. Under certain circumstances, if authorized by the ICHA, a family may use its voucher to purchase a modest home. HUD/Veterans’ Affairs Supportive Housing (VASH) This is tenant based rental assistance funds targeting homeless veterans partici- pating in VA Case Management Services. Family Self-Sufficiency (FSS) The FSS program is a tenant self-sufficiency work incentive program. ICHA estab- lishes cash accounts for FSS program participants that will be available to them if they complete the program. ICHA’s contributions to these accounts are funded by HUD through the ICHA’s regular funding process. FSS cash is not available to ICHA for any other use. Public Housing Operations Under Section 9(3) of the Housing Act of 1937, Operating Funds are available to the ICHA for the operation and management of the Public Housing program. These funds assist the ICHA in bridging the gap between the rent collected and the operating expenses of the program. Operating cash is only available for the use and benefit of public housing units and residents. Iowa City Housing Authority (ICHA) Funding Sources Annual Plan — 2022 Page 18 Housing Authority Capitol Fund Grants HUD provides funds to the ICHA to improve the physical condition, upgrade the management and operation and carry out other activities for Public Housing developments. These funds are primarily used for general maintenance and re- pair of the Public Housing units. As necessary, these funds will also be used to upgrade structures, interiors, HVAC systems and appliances. Capital Funds are calculated and allocated by an established formula. Affordable Dream Homeownership Program (ADHOP) On September 3, 1993, the ICHA entered into a Section 5(h) Agreement with HUD. The purpose of this program is to create affordable home ownership oppor- tunities throughout Iowa City. This agreement authorizes the ICHA to sell Public Housing units and use the sales proceeds to construct or purchase homes for reha- bilitation to continue the cycle. To ensure affordability, the ICHA provides a sec- ond mortgage for the homeowners. Broadway Sales Proceeds ICHA received approval from HUD for the sale of 18 units at 1926/1946 Broadway Street, Iowa City, Iowa. Per the approved plan submitted to HUD, the sales pro- ceeds were to be used for the development of 18 low-density scattered site re- placement units that would be more efficiently and effectively operated as lower income housing. There is no other permissible use of these funds per the agree- ment. Public Housing Tenant Security Deposits The ICHA holds security deposits until tenants vacate units. At that time, the ten- ants receive a full or partial refund depending on such factors as remaining rental or other charges outstanding and reimbursement of damage repairs. Tenant security deposit cash is not available to ICHA for any other use. Annual Plan — 2022 Page 19 Partnerships and Community Collaborations University of Iowa School of Social Work. Women's Resource and Action Center (WRAC). Montessori School. Goodwill of the Heartland. Habitat for Humanity. Iowa Women’s Foundation. Iowa City Junior Service League. Shelter House. Iowa State University (ISU) Extension. Iowa City Area Association of Realtors. Hawkeye Area Community Action Program (HACAP). Foster Grandparents Program. The Housing Trust Fund of Johnson County (HTFJC). City of Iowa City Parks & Recreation. City of Iowa City Neighborhood Services. Iowa City Public Library. Iowa City Human Rights Commission. Domestic Violence Intervention Project (DVIP). Johnson County Department of Public Health. Horizons Community Credit Counseling. Johnson County Local Homeless Coordinating Board. Cross Park Place. Workforce Innovation & Opportunity Act (WIOA) Partners. Veterans’ Administration. Kirkwood Community College. Reentry Network of Johnson County. Crisis Center. ABBE Center for Community Mental Health. Iowa City Community School District. Community Transportation Committee. Phone: (319) 356-5400 FAX: (319) 356-5459 Web: www.icgov.org/icha Page 20 We provide: Information and education, Housing assistance, Public and private partnership opportunities. Prepared by: Erika Kubly, Neighborhood Services,410 E.Washington St., Iowa City, IA 52240;319-356-5230 Resolution No. 22-199 Resolution adopting the Iowa City Housing Authority's Annual Plan for Federal Fiscal Year 2022. Whereas, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated 5-Year and Annual Plan; and Whereas, the Iowa City Housing Authority is required to update the Annual Plan under the Quality Housing and Work Responsibility Act of 1998 ("QHWRA"); and Whereas, the Annual Plan provides details about the Housing Authority's current programs and the resident population served, as well as the strategy for addressing the housing needs of currently assisted families and the larger community; and Whereas, the Annual Plan also serves as the annual application for grants to support improvements to public housing buildings (Capital Fund Program). Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Iowa City Housing Authority's Annual Plan for Federal Fiscal Year 2022 is approved. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certification as may be required by the Department of Housing and Urban Development. Passed and approved this 16th day of August , 2022. 4 M.� s Approved by Attest: , �� Ci Clerk City Attorn y's Office (Sue Dulek—08/10/2022) Resolution No. 22-199 Page 2 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter x Bergus x Harmsen X Taylor X Teague X Thomas X Weiner Item Number: 6.e. A ugust 16, 2022 Resol u tion adop tin g th e sch edule of F ees for Pol ice Dep artment Records and Services and rescin d ing Resol u tion No. 15-341. Prepared B y:Susan Dulek, F irst Asst. City Attorney Reviewed By:Geoff Fruin, City Manager Dustin L iston, P olice Chief Kathy Droll, S upport Services Supervisor F iscal I mpact:none Recommendations:Staff: Approval Commission: N/A Attachments:Resolution F ee Schedule Executive S ummary: T he fees for Police D epartment records and services need to be revised to be consistent with the recently adopted policy on fees f or public records. Although the fee schedule also includes excessive f alse alarm and assisting with building move fees, no other changes are made to the fee schedule except for those related to public records. Background / Analysis: AT TAC HM E NT S : Description resolution fee schedule Prepared by: Susan Dulek, First Ass't City Attorney, 410 E.Washington St., Iowa City, IA 52240(319)356-5030 RESOLUTION NO. 22-200 Resolution adopting the schedule of fees for Police Department records and services and rescinding Resolution No. 15-341 . Whereas, Resolution No. 15-341 establishes a fee schedule for Police Department records and services; and Whereas, the fee schedule should be revised to be consistent with the recently updated public records policy adopted in Resolution No. 22-167. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The attached Fees for Police Department Records and Services is approved and adopted. 2. Resolution No. 15-341 is rescinded. Passed and approved this 16th day of August , 2022. M ��) Attest: ^ O City Cle k Approved By: City Atto ey s Office (Sue Dulek— 08/10/2022) Resolution No. 22-200 Page 2 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner FEES FOR POLICE DEPARTMENT SERVICES (Rev. 8/22) 1. Police Records: a. Accident reports-no charge b. Incident reports-no charge c. "Good Conduct" or local criminal history-No charge unless the person requesting the report also requests a form be completed in which case the charge is $5.00 d. Computer generated reports requiring more than thirty (30) minutes to generate will be charged $8.00 for each additional fifteen (15) minutes e. Photographs on CD-$1.00 (plus postage) f. DVD-R-$1.00 (plus postage) Requests requiring more than thirty (30) minutes research will be charged $5.00 for each additional fifteen (15) minutes. 2. Escort services (excluding funerals): Current rate of officer overtime as determined by contractual agreement, plus assessment for police vehicles(s) to be determined at the time of service. Two hour minimum. 3. Building moves: Current rate of officer overtime as determined by contractual agreement, plus assessment for police vehicle(s) to be determined at the time of service. Two hour minimum. 4. Excessive false alarms: More than four(4) false alarms per calendar year is excessive and the following excessive false alarm fee is established: 4 false alarms in a calendar year-no charge 5th or subsequent false alarm in a calendar year-$60.00 The Police Chief is granted the discretion to waive excessive false alarm fees once each calendar year for an alarm user based on the specific and unique circumstances of a single incident, such as storm activity. Civic Center panic alarms whose activation alarms terminated at the Iowa City Police Department are exempt from this fee. Item Number: 6.f. A ugust 16, 2022 Resol u tion approvin g , auth orizing and d irectin g th e Mayor to execute and the City Clerk to attest an Agreemen t b y an d between th e City of Iowa City and Shive Hattery to provid e engin eering consultant services for th e W illow Creek Trail Rep l acement Project. Prepared B y:Tyler Olson, Civil E ngineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$72,300, available in the W illow Creek Trail Replacement P roject #R4387 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Agreement Executive S ummary: T his agenda item approves the consultant agreement with Shive Hattery of I owa City, I owa, f or the design of the W illow Creek Trail Replacement P roject. T his project generally includes the following: Replacement of approximately 0.9 miles of the W illow C reek Trail with new concrete pavement Replacement of connecting sidewalks and curb ramps Regrading and site modifications to facilitate new construction and construction activities Background / Analysis: T he City intends to enter into an Agreement with S hive Hattery of I owa C ity, I owa to provide design and construction services f or the W illow Creek Trail R eplacement P roject. T he project includes the replacement of 0.9 miles of W illow Creek Trail from Benton S treet to W illow Creek Drive, including a spur of the trail connecting to Aber Ave and several connecting sidewalks and curb ramps. T he replacement trail would remain in same location as the existing trail and would be constructed of P C C pavement. Staff has negotiated a not-to-exceed fee for engineering services of $72,300.00 AT TAC HM E NT S : Description Resolution Agreement Prepared by:Tyler Olson,Engineering Division,410 E.Washington St., Iowa City, IA 52240,(319)356-5416 Resolution No. 22-201 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Shive Hattery to provide engineering consultant services for the Willow Creek Trail Replacement Project. Whereas, the City of Iowa City desires to replace approximately 0.9 miles of the Willow Creek Trail due to the undesirable condition of the existing trail; and Whereas, the Willow Creek Trail Project includes replacement of the asphalt pavement trail from Benton Street to Willow Creek Dr including a spur of the trail connection to Aber Avenue and several sidewalk connections and curb ramps with a trail and sidewalks made of concrete pavement; and Whereas, the City of Iowa City desires the services of a consulting firm to prepare preliminary and final design for construction of the Willow Creek Trail Project; and Whereas; the City has issued a Request for Proposals for consultant services for the Willow Creek Trail Project; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Shive Hattery, to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Shive Hattery; and Whereas, funds for this project are available in the Willow Creek Trail Replacement account #R4387. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Passed and approved this 16th day of August , 2022 ELL(9- Ma Approved by • Attest: --' City lerk City Attorne s Office (Sue Dulek—08/11/2022) Resolution No. 22-201 Page 2 It was moved by Tay1 nr and seconded by GIP;Tier the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Consultant Agreement This Agreement, made and entered into this 16th day of August, 2022, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive Hattery, of Iowa City, hereinafter referred to as the Consultant. Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and constructions services for the Willow Creek Trail Replacement Project, hereinafter referred to as the Project; and Whereas, the Project involves the reconstruction of the existing Willow Creek Trail generally as shown on the attached Exhibit A; and Whereas, the City issued a Request for Qualifications, On-Call Professional Design and Engineering Services (2020-2022), May 1, 2020, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates; and Whereas, funds are available in the Project, Account Number R4387; and Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. A. Meetings and Project Management 1. Facilitate a project kickoff meeting including members of the project team to discuss project scope, goals, and administrative details of the project. 2. Provide project management services including management of the project schedule, resources, risks, communication, and costs for the project. Update the project plan regularly during the design process. 3. Attend two public/ neighborhood meetings to share the project with attendees. B. Surveying, Base Mapping & Easements 1. Provide topographic survey for the project limits. The topographic survey will utilize drone technology and supplement with field surveying. 2. Provide temporary construction easement legal descriptions and exhibits for the project. C. 50% Design 1. Provide 50% complete plans (removals, ADA compliant sidewalks and trails, traffic control and access, erosion controls and SWPPP), specifications, cost opinion and schedule. 2. Submit the 50% set to the City for review. 3. Attend City staff review meeting to discuss comments. 4. Submit temporary construction easements following the review meeting. D. 90% Design 1. Provide 90% complete plans (removals, ADA compliant sidewalks and trails, traffic control and access, erosion controls and SWPPP, bid items and quantities), specifications, cost opinion and schedule. 2. Submit the 90% set to the City for review. 3. Attend City staff review meeting to discuss comments. E. Joint Permit Application 1. Prepare and submit Iowa DNR and Army Corps of Engineers Joint permit application. F. Final Design 1. Provide Final complete plans (removals, ADA compliant sidewalks and trails, traffic control and access, erosion controls and SWPPP, bid items and quantities), specifications, cost opinion and schedule. 2. Submit the Final set to the City for review. 3. Attend City staff review meeting to discuss comments. G. Bidding Phase 1. Attend a pre-bid meeting if included in the bid phase for the project. 2. Provide responses to questions from prospective bidders and provide clarifications and interpretations of the Bidding Documents. 3. Attend the project bid opening. 4. Review the bids received and provide a formal recommendation to the City. H. Construction Phase 1. Attend pre-construction meeting. 2. Attend construction progress meetings. 3. Review shop drawings and submittals. 4. Respond to Requests for Information (REIs). 5. Attend final walk through of the project and prepare punch list. I. Record As-Built Drawings 1. Prepare electronic AutoCAD record as-built drawings and submit to the City based on mark-up set provided by the Contractor and City. No survey will be provided. J. Services Not Included. The following are additional services not included in this consultant agreement but can be added if requested: 1. Utility potholing 2. Environmental services 3. Scheduling and coordinating public meetings 4. Easement agreements and acquisition services 5. Distribution of Bidding Documents 6. Construction inspection services 7. Stormwater Pollution Prevention Plan (SWPPP) inspections 8. Construction staking 9. Boundary survey 10. Materials testing 11. Establishment of monuments and property pins II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Project Kickoff Meeting August 2022 Public I Neighborhood Meeting #1 September 2022 Survey & Base Mapping September 2022 50% Design Development Submittal November 2022 Submit Construction Easements November 2022 90% Design Development Submittal January 2023 Public I Neighborhood Meeting #2 January 2023 Final City Review submittal February 2023 Bidding Phase March 2023 Construction Begins Spring 2023 III. Compensation for Services Consultant shall be compensated for performing the Scope of Services on an hourly basis in accordance with the Standard Hourly Fee Schedules, attached hereto and incorporated herein by this reference, not to exceed Seventy-Two Thousand Three Hundred Dollars ($72,300) as estimated below: Meetings and Project Management $12,000 Surveying, Base Mapping & Easements $ 8,800 50% Design Phase $14,000 90% Design Phase $14,000 Joint Permit Application $ 2,500 Final Plans $10,000 Bidding Phase $ 2,500 Construction Phase $ 6,500 Record As-Built Drawings $ 1,500 Reimbursable Expenses $ 500 Total Not to Exceed Amount for Services $72,300 IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not-to-exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub-consultants, and others for whom Consultant is legally liable,and the term'City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice ' that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non-renewal or cancellation notice. Q. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by,the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the Consultant By: ( ��-Q- By: Title: yor Title: Project Manager Date: August 16, 2022 Date: July 28, 2022 Attest: V k. . ,ct'-t�( -f,L 6. l j Approved by: G ' City Attorney' Office C3/ ii/22 Date .......... _ _ _...__ .._. �.n._ .___ I , b Benton St .- i r i r,, i 'rt. f EXHIBIT A f ' ( 1of2) { ir-. .- -,0- A r ,,, 44 1 0' . Graslon r.. 9 r" ''' ,, , 44* '-'. • '"'` ram.7I . -`... ii , j .r riii 1'' J e ', t .4r J1 . , 4 4 4+, ;8-FT VVidt Lccd, i i ; " t 17C LF .. y r- ...._ . . ... h t` 10-FT Wide C., i � ., t... ,- Multi-use Trail - 41 rr, t 1 r ,.. =.- r . I 1,,t,,r . - '..* ..„i r- , , 4 L 35 F ; r it '141. ,� I. . , i .:.� ' If. a 5-FT Wide Sidewalk Connection Q 1710a ,.. ^1 t'i i�.o.�.. e , C>r t44* if i i �.` i - 4- t _. * 5-FT Wide Sidewalk G . st r J yr. " �� t �{n: viol 71 x4.--r- iir:,1:14 ,. ,,,,. , .4 ,k ' ,. li k l 1. chnsc„t Johnson County GIS o 0.0225 0.045 0 09 Cl""v.' Web Printing 1 t 1 441 Willow Creek Trail Replacement � , t f--..4.7 feat �i 5-FT Wide Sidewalk Connection �- Woodberry Ct t• i "' r� .-x.r+r 5-FT Wide Sidewalk Cu;-r ram'% - _ y 1 ., i IT, ., • -Id.' I 4 r �, — a,. - • r , cr r Iu r f Utz •Ctli St 3 -_'_ ,r Multi-use 1 Tra: ,f ,� : • a ° N ai --ter 'S. - ' i ! �syLL4 ..,,r,.., iio ir„._ ,...,,,„„, , , r- ,...., ,- •,... ....... . At l r ,, iri- ,.. 71 111:' eii.� lOf-FT'vuioe.Ctf-Street '` E? a4 ,� Multi-use Trail `� Abe!�^4�e 1 N � €• ! 10 FT Wife Off.-..- sir _ �� ,� — Multi-use Trail • i e, O t , z IX IA 45B LF -�* i .� CN li . _. .O.a ,. . . .....• ., „ .,. .„„.... • ..,, , ... ;a , r. d a. . 1 .... .. • .„.. . 4. k 4 A `i.n... _� 5=.k.. .. . . - :Curb Kamp Connection �, . r -i.._ .* 4 to Street �+ ._ fc1 is Dui Johnson County CIS ( vu y,. Web Printing ours o.i r o.oe � a ml w r 4, ^x ua Willow Creek Trail Replacement I tnth=1+71eoi Uew e4lna enr+r• Pr-ded•7t22/202p eFv,.m:.o ao son Mr, STANDARD HOURLY FEE SCHEDULE Effective January 1, 2023 to December 31, 2023 PROFESSIONAL STAFF: TECHNICAL STAFF: Grade 1 $104.00 Grade 1 $ 73.00 Grade 2 $125.00 Grade 2 $ 90.00 Grade 3 $145.00 Grade 3 $102.00 Grade 4 $155.00 Grade 4 $111.00 Grade 5 $173.00 Grade 5 $124.00 Grade 6 $187.00 Grade 6 $142.00 Grade 7 $203.00 Grade 7 $159.00 Grade 8 $222.00 Grade 9 $242.00 ADMEN STAFF: $ 72.00 SURVEY STAFF: One Person $159.00 Two Person $246.00 One Person with ATV $185.00 Two Person with ATV $272.00 Drone Surveyor (Video or Photogrammetry) $196.00 Drone Surveyor(Thermography) $361.00 Drone Processing $146.00 Hydrographic Survey Crew (Two Person) $315.00 Scanning Surveyor $203.00 Surveyor with Two Scanners $286.00 Surveyor with Three Scanners $370.00 Ground Penetrating Radar $162.00 REIMBURSABLE EXPENSES: TRAVEL IN-HOUSE SERVICES Mileage- Car/Truck $0.62/ Mile Prints/Plots: Mileage- Survey Trucks $0.72/ Mile Bond $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft. Airfare Cost + 10% Photogloss $ .90/Sq. Ft. Car Rental Cost+ 10% Color Bond $ .60/Sq. Ft. Foam Core Mounting $ 13.00 OUTSIDE SERVICES Aerial Photogrammetry Cost + 10% Color Prints: Professional Services Cost + 10% Letter Size $ 1.00 Prints/Plots/Photos Cost + 10% Legal Size $ 2.00 Deliveries Cost + 10% STANDARD HOURLY FEE SCHEDULE Effective July 2, 2022 to December 31, 2022 PROFESSIONAL STAFF: TECHNICAL STAFF: Grade 1 $100.00 Grade 1 $ 70.00 Grade 2 $120.00 Grade 2 $ 86.00 Grade 3 $133.00 Grade 3 $ 98.00 Grade 4 $149.00 Grade 4 $106.00 Grade 5 $166.00 Grade 5 $119.00 Grade 6 $179.00 Grade 6 $136.00 Grade 7 $195.00 Grade 7 $152.00 Grade 8 $213.00 Grade 9 $232.00 ADMIN STAFF: $ 69.00 SURVEY STAFF: One Person $152.00 Two Person $236.00 One Person with ATV $177.00 Two Person with ATV $261.00 Drone Surveyor (Video or Photogrammetry) $188.00 Drone Surveyor(Thermography) $347.00 Drone Processing $140.00 Hydrographic Survey Crew (Two Person) $302.00 Scanning Surveyor $195.00 Surveyor with Two Scanners $275.00 Surveyor with Three Scanners $355.00 Ground Penetrating Radar $155.00 REIMBURSABLE EXPENSES: TRAVEL IN-HOUSE SERVICES Mileage- Car/Truck $0.62/Mile Prints/Plots: Mileage- Survey Trucks $0.72/ Mile Bond $ .30/Sq. Ft. Lodging, Meals Cost + 10% Mylar $ .75/Sq. Ft. Airfare Cost+ 10% Photogloss $ .90/Sq. Ft. Car Rental Cost+ 10% Color Bond $ .60/Sq. Ft. Foam Core Mounting $ 13.00 OUTSIDE SERVICES Aerial Photogrammetry Cost + 10% Color Prints: Professional Services Cost + 10% Letter Size $ 1.00 Prints/Plots/Photos Cost + 10% Legal Size $ 2.00 Deliveries Cost+ 10% Item Number: 6.g. A ugust 16, 2022 Resol u tion approvin g th e fin al p l at of the IW V Commercial Park, Iowa City, Iowa. AT TAC HM E NT S : Description Staff Report F inal Plat F inal Plat Resolution STAFF REPORT To: City Council Prepared by: Parker Walsh, Associate Planner Item: SUB22-0004 Date: July 12, 2022 IWV Commercial Park GENERAL INFORMATION: Applicant and Property Owner: IWV Holdings, LLC. 319-248-6316 madam@spmblaw.com Contact Person: Jon Marner, MMS Consultants 319-351-8282 j.marner@mmsconsultants.net Requested Action: Approval of final plat Purpose: IWV Commercial Park Subdivision; To create 2 commercial lots Location: Southwest corner of Slothower Road and Melrose Avenue/IWV Road SW Location Map: Size: 62.22 Acres Existing Land Use and Zoning: Undeveloped, CI-1 Intensive Commercial Surrounding Land Use and Zoning: North: (Farmland) County Residential R and Rural Residential RR-1 South: (Farmland, Rural Residential) County 2 Agricultural A and Rural Residential RR-1 East: (Johnson County Poor Farm) Neighborhood Public P-1 West: (Farmland) County Agricultural A Comprehensive Plan: Intensive Commercial and Public/Private Open Space District Plan: Southwest District Plan - Intensive Commercial and Vegetative Noise/Sight Buffer Neighborhood Open Space District: SW5 Public Meeting Notification: Property owners located within 300’ of the project site received notification of the Planning and Zoning Commission public meeting. Subdivision signs were also posted on the site. File Date: May 19, 2022 60 Day Limitation Period: July 18, 2022 BACKGROUND INFORMATION: The applicant, IWV Holdings LLC., has submitted a final plat application of IWV Commercial Park, a 2-lot, 62.22-acre commercial subdivision located at the southwest corner of Slothower Road and Melrose Avenue/IWV Road SW. The subject property was annexed into the City limits in November 2021. The application for annexation also included a comprehensive plan amendment to Intensive Commercial and Public/Private Open Space. On January 18, 2022, the Council approved a rezoning of approximately 53.36 acres from County Agricultural (A) to Intensive Commercial (CI-1), approximately 17.03 from County Agricultural (A) to Interim Development Commercial (ID-C), and approximately 9 acres from Rural residential (RR-1) to Intensive Commercial (CI-1) subject to the following conditions: a. Prior to issuance of any building permit, Owner shall plat the property herein rezoned to follow the zoning boundaries. i. Said plat shall show a buffer easement area generally 350’ wide consistent with the comprehensive plan map. This easement area shall be governed by an easement agreement, in a form acceptable to the City Attorney. This easement area shall be planted according to a landscape plan approved by the City Forester at such times as required by the subdivider’s agreement. Landscaping within the buffer easement area shall meet the S3 standards and include a mixture of deciduous and evergreen trees that will be at least 30’ tall upon maturity. ii. Said plat shall include the dedication of right-of-way along the Slothower Road frontage in a size and location approved by the City Engineer to allow Slothower Road to be improved to City urban design standards. b. Pursuant to Iowa City Code Title 15, Owner shall, contemporaneous with the final plat approval, execute a subdivider’s agreement addressing, among other things, the following conditions: i. Owner shall contribute 25% of the cost of upgrading Slothower Road, south 3 of any future access, to collector street standards, adjacent to the subject property. ii. Owner shall install landscaping to the S3 standard along the Slothower Road and IWV Road frontages; iii. Improve Slothower Road to the southern end of any future access off Slothower Road. c. For all lots fronting IWV Road and Slothower Road, loading areas and outdoor storage shall not be located between the front facade of the principal structure and the public right-of -way line. On February 15, 2022, the Council approved the preliminary plat (SUB21-0012) for IWV Commercial Park. ANALYSIS: The final plat of IWV Commercial Park is in general compliance with the preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the July 12, 2022 Council meeting. Environmentally Sensitive Areas: The southern ¼ of the subject properties contains a blue line stream and a 50’ stream corridor buffer. The area also contains .37 acres of wooded wetlands and .95 acres of emergent wetlands. The southern wetland is bordered by a 100’ wetland buffer. A Preliminary Sensitive Areas Development Plan was approved during the rezoning. The final plat identifies conservation easement areas that align with the Preliminary SADP, which will be protected from future development. The final plat also includes a vegetative buffer easement area that is 350’ wide along the southern boundary of the subject properties, which was a condition of the rezoning. The purpose is to provide a buffer from the future intensive commercial land uses through additional landscaping. The legal documents note that approval of a landscaping plan will be required prior to issuance of a building permit. The buffer area will prohibit installation of structures, parking lots, drives aisles, or loading areas. Construction and maintenance that is necessary for storm water management will be allowed. Neighborhood Open Space: Per section 15-3-5-B of the City Code, there is no neighborhood open space requirement since this is a commercial subdivision. Transportation: The final plat shows the dedication of right-of-way along the Slothower Road frontage in a size and location approved by the City Engineer to allow Slothower Road to be improved to City urban design standards, which was a condition of the rezoning. The final plat also includes a common access easement off of Melrose Avenue. Future access off of Slothower Road will require a cross access easement agreement extending through Lots 1 and 2 for interior access to the subject property, which will be addressed in legal documents. As conditions of the rezoning, the applicant will be required to improve Slothower Road from the intersection of Melrose Avenue/IWV Road SW to the southern most access point into the subdivision off Slothower Road. The applicant will also be required to provide 25% of the cost for improvement to the remainder of the Slothower Road frontage south of the future access point. These conditions will be addressed in legal documents anticipated to be approved by the time of the July 12 City Council meeting. Storm Water Management: Storm water management is provided via two separate basins that are located in the southern ¼ of the subject properties. Public Works is reviewing the applicant’s 4 storm water management plan as part of the construction drawings. It is anticipated that construction drawings will be approved prior to the July 12 City Council meeting. Sanitary Sewer Service: Sanitary sewer service will be extended to the west along IWV Road SW from the current endpoint east of the Slothower Road and Melrose Avenue/IWV Road SW intersection. Infrastructure Fees: Prior to the issuance of any building permit, the subdivider will be required to pay to the City a water main extension fee in the amount of $31,332.13 ($503.57 per acre for 62.22 acres). NEXT STEPS: Once the final plat, construction drawings, and legal documents are approved and all improvements have been accepted by the City, the applicant can submit site plan and building permit applications. STAFF RECOMMENDATION: The final plat and legal documents address all rezoning conditions with the exception of the condition restricting the location of loading areas and outdoor storage, which will be addressed at site plan approval. Therefore, staff recommends approval of SUB22-0004, the final plat of the IWV Commercial Park subdivision, a 2-lot, 62.22-acre commercial subdivision located at the southwest corner of Slothower Road and Melrose Avenue/IWV Road SW. ATTACHMENTS: 1. Final Plat Approved by: ________________________________________________________ Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services LOT 1LOT 2 62.22 ACRES 1,546,287 SF 35.50 AC 987,020 SF 22.66 AC LOT "A"4.07 AC (319) 351-8282 LAND PLANNERS LAND SURVEYORS CIVIL ENGINEERS LANDSCAPE ARCHITECTS IOWA CITY, IOWA 52240 MMS CONSULTANTS, INC. ENVIRONMENTAL SPECIALISTS www.mmsconsultants.net 1917 S. GILBERT ST. 06-24-22 PER CITY REVIEW -JDM IOWA CITY JOHNSON COUNTY IOWA 02-23-2022 KJB RLW RRN IOWA CITY 10355-010 1 1311 FINAL PLAT IWV COMMERCIAL PARK 07-06-22 PER CITY COMMENTS -JDM 08-02-22 REVISED LOTS PER CLIENT -JDM 1 1"=200' IWV ROAD SW / F46 MELROSE AVENUE SLOTHOWER ROADHURT ROAD SWSE 14 - NW14SECTION13-T79N-R7WN 1\2 - NW 1\4SECTION13-T79N-R7WSW 14 - NW 14SECTION13-T79N-R7WSW 14 - SW 14SECTION12-T79N-R7W SE 14 - SW 14SECTION12-T79N-R7WDESCRIPTION - IWV COMMERCIAL PARK Beginning at the North Quarter Corner of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S00°00'59"W, along the East Line of the North One-Half of the Northwest Quarter of said Section 13, a distance of 1305.56 feet, to its intersection with the Easterly Projection of the North Line of Kauble's Subdivision, in accordance with the Plat thereof Recorded in Plat Book 20 at Page 47 of the Records of the Johnson County Recorder's Office; Thence S88°45'34"W, along said Easterly Projection and North Line, 715.06 Feet, to the Northwest Corner thereof; Thence S00°06'26"E, along the West Line of said Kauble's Subdivision, 3.41 feet, to its intersection with the South Line of the North One-Half of the Northwest Quarter of said Section 13; Thence S89°03'31"W, along said South Line, 1551.41 feet; Thence N13°37'32"W, 53.10 feet; Thence N04°19'09"E, 213.22 feet; Thence N22°47'41"E, 655.46 feet; Thence N33°02'35"E, 437.98 feet; Thence N00°53'27"W, 86.92 feet, to a Point on the North Line of the North One-Half of the Northwest Quarter of said Section 13; Thence N89°06'50"E, along said North Line, 1771.71 feet, to the Point of Beginning. EXCEPTING THEREFROM: That Portion of the North One-Half of the Northwest Quarter of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa, described as follows: Beginning at the North Quarter Corner of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°06'50"W, along the North Line of the North One-Half of the Northwest Quarter of said Section 13, a distance of 27.00 feet; Thence S00°00'59"W, 40.00 feet, to the Point of Beginning; Thence continuing S00°00'59"W, 25.00 feet; Thence S89°06'50"W, 226.35 feet; Thence S67°18'45"W, 11.27 feet; Thence N00°00'59"E, 29.18 feet; Thence N89°06'50"E, 236.74 feet, to the Point of Beginning. Said resultant tract contains 62.22 Acres, and is subject to easements and restrictions of record. POINT OF BEGINNING EXCEPTED PARCEL DETAIL LOCATION: A PORTION OF THE NORTH ONE-HALF OF THE NORTHWEST QUARTER OF SECTION 13, TOWNSHIP 79 NORTH, RANGE 7 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA. LAND SURVEYOR: RICHARD R. NOWOTNY P.L.S MMS CONSULTANTS INC. 1917 SOUTH GILBERT STREET IOWA CITY, IOWA, 52240 PHONE:319-351-8282 SUBDIVIDER: IWV HOLDINGS LLC 2916 HIGHWAY 1 NE IOWA CITY, IOWA 52240 SUBDIVIDER'S ATTORNEY: JOSEPH C. JUDGE 220 N MAIN STREET, #600 DAVENPORT, IOWA 52801 DOCUMENT RETURN INFORMATION: ATTORNEY DATE OF SURVEY: 05-07-2021 PROPRIETOR OR OWNER: IWV HOLDINGS LLC 2916 HIGHWAY 1 NE IOWA CITY, IOWA 52240 Date: Date: Date: Date:City Clerk City of Iowa City by the PLAT/PLAN APPROVED NOTES ON THIS PLAT ARE NOT INTENDED TO CREATE ANY VESTED PRIVATE INTEREST IN ANY STATED USE RESTRICTION OR COVENANT OR CREATE ANY THIRD PARTY BENEFICIARIES TO ANY NOTED USE RESTRICTION OR COVENANT. ALL BEARINGS ARE BASED ON IOWA STATE PLANE COORDINATES (SOUTH ZONE), LIBRARY CALIBRATION USING THE IOWA REAL TIME NETWORK (RTN), THE DISTANCES SHOWN ON THE PLAT ARE GROUND DISTANCES AND NOT GRID DISTANCES. FINAL PLAT IWV COMMERCIAL PARK IOWA CITY, JOHNSON COUNTY, IOWA GRAPHIC SCALE IN FEET 0 1"=200' 20 50 100 150 200 1 2 15.00 FOOT WIDE UTILITY EASEMENT STORM WATER DETENTION EASEMENT CONSERVATION EASEMENT LABEL EASEMENT IDENTIFICATION TABLE DESCRIPTION 3 A B FOUND REBAR W\ ORANGE PLASTIC LS CAP12802 FOUND 5\8" REBAR W\O LS CAP FOUND REBAR W\ LS CAP 4971 LABEL EXISTING PROPERTY MONUMENTATION TABLE DESCRIPTION C A B C B LOT A CONTAINS 4.07 ACRES, AND IS TO BE DEDICATED TO THE CITY OF IOWA CITY FOR PUBLIC RIGHT-OF-WAY FOR MELROSE AVENUE, AND SLOTHOWER ROAD . 39.49 ACRES 22.73 ACRES 62.22 ACRES 1\4 - 1\4 AREA SUMMARY TABLE AREA 3.38 ACRES 0.69 ACRE 4.07 ACRES AREA IN ROW NE-NW NW-NW TOTAL 1 1 1 1 2 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 22 2 2 2 350' VEGETATIVE BUFFER EASEMENT4 44444 100' X 140' COMMON ACCESS EASEMENT 5 5 STORM WATER DETENTION EASEMENT STORM WATER DETENTION EASEMENT CONSERVATION EASEMENT Date: Date: 20.00 FOOT WIDE SANITARY SEWER EASEMENT6 61 61 611 11111 II1111III111111111111IIIIIIIIIIII1111II 11111111II1111111 Doc ID: 031944010042 Type: _ 1 Kind: SUBDIVISION ^= 2® Recorded: 08/24/2022 at 10:00:14 AM ,, Y((I _ __-, Fee Amt: $212.00 Page 1 of 42 7;�' Johnson County Iowa ,r 0:01414r Kim Painter County Recorder BK6419PG173-214 �'�-�-- CITY OF IOWA CITY 410 East Washington Street f<ti Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX STATE OF IOWA ) www.icgov.org )SS JOHNSON COUNTY ) I,Kellie K. Fruehling,City Clerk of Iowa City,Iowa,do hereby certify that the Resolution attached hereto is a true and correct copy of Resolution No. 22-202,which was passed by the City Council of Iowa City, Iowa, at a regular meeting held on the 16th day of August 2022, all as the same appears of record in my office. Also attached are the final legal documents for IWV Commercial Park, Iowa City,Iowa. Dated at Iowa City, Iowa,this 2i day of 1- -' ,2022. frULL,C.,(10t Kellie . Fruehling tj City Clerk ' \res subdivision • Prepared by: Parker Walsh,Associate Planner,410 E.Washington St., Iowa City, IA 52240(SUB22-0004) Resolution No. 22-202 Resolution Approving Final Plat of the IWV Commercial Park, Iowa City, Iowa. Whereas, the owner, IWV Holdings LLC, filed with the City Clerk the final plat of IWV Commercial Park, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: Beginning at the North Quarter Corner of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S00°00'59"W, along the East Line of the North One-Half of the Northwest Quarter of said Section 13, a distance of 1305.56 feet, to its intersection with the Easterly Projection of the North Line of Kauble's Subdivision, in accordance with the Plat thereof Recorded in Plat Book 20 at Page 47 of the Records of the Johnson County Recorder's Office; Thence S88°45'34"W, along said Easterly Projection and North Line, 715.06 Feet, to the Northwest Corner thereof; Thence S00°06'26"E, along the West Line of said Kauble's Subdivision, 3.41 feet, to its intersection with the South Line of the North One-Half of the Northwest Quarter of said Section 13; Thence S89°03'31"W, along said South Line, 1551.41 feet; Thence N13°37'32"W, 53.10 feet; Thence N04°19'09"E, 213.22 feet; Thence N22°47'41"E, 655.46 feet; Thence N33°02'35"E, 437.98 feet; Thence N00°53'27"W, 86.92 feet, to a Point on the North Line of the North One-Half of the Northwest Quarter of said Section 13; Thence N89°06'50"E, along said North Line, 1771.71 feet, to the Point of Beginning. EXCEPTING THEREFROM: That Portion of the North One-Half of the Northwest Quarter of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa, described as follows: Beginning at the North Quarter Corner of Section 13, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°06'50"W, along the North Line of the North One-Half of the Northwest Quarter of said Section 13, a distance of 27.00 feet; Thence S00°00'59"W, 40.00 feet, to the Point of Beginning; Thence continuing S00°00'59"W, 25.00 feet; Thence S89°06'50"W, 226.35 feet; Thence S67°18'45"W, 11.27 feet; Thence N00°00'59"E, 29.18 feet; Thence N89°06'S0"E, 236.74 feet, to the Point of Beginning. Said resultant tract contains 62.22 Acres, and is subject to easements and restrictions of record. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Resolution No. 22-202 Page 2 Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2021) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. The City shall accept dedication of the streets and easements upon satisfaction of the terms and conditions stated in the Subdivider's Agreement. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner. Passed and approved this 16th day of August , 2022. e.-- ' ..)1.-4..c...1.-- / t--- f.A_0......_ M S Approved by Attest: LC.y .s�_ L' �� .' Ci Clerk l City Attorney' OfFice (Sara Greenwood Hektoen — 08/10/2022) It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner pcd/templates/Final_Plat__Resolution(t).doc.doc Item Number: 7.a. A ugust 16, 2022 Motion setting a p u b l ic h earing for September 6, 2022 on an ord inan ce conditional l y rezonin g ap p roximatel y 27.68 acres of prop erty located east of Camp Cardin al Blvd an d west of Camp Cardin al Rd from Interim Develop ment – Research Park (ID-R P) Z on e to Low Density Mu l ti-F amil y Z one with a Pl anned Devel opmen t O verl ay (O P D/R M-12). (R E Z 22-0001). AT TAC HM E NT S : Description P&Z S taff Report L ate Correspondence STAFF REPORT To: Planning and Zoning Commission Item: REZ22-0001 & SUB22-0001 Prepared by: Esther Tetteh, Associate Planner Date: August 3, 2022 Cardinal Heights GENERAL INFORMATION: Applicant: Jason Walton Navigate Homes jason@navigatehomesiowa.com Contact Person: Brian Vogel Hall & Hall Engineers, Inc 1860 Boyson Road Hiawatha, IA 52233 319-362-9548 brian@halleng.com Owner: Jason Walton IC Grove East, LLC Requested Action: Rezoning from interim Development – Research Park (ID-RP) to Low Density Multi-Family with a Planned Development Overlay (OPD/RM-12) and approval of a preliminary plat Purpose: To create Cardinal Heights and allow for the development of 78 dwelling units Location: East of Camp Cardinal Boulevard and West of Camp Cardinal Road. Location Map: Size: 27.68 acres Existing Land Use and Zoning: Undeveloped, zoned for Interim Development- Research Park (ID-RP) 2 Surrounding Land Use and Zoning: North: OPD/RS-8 - Medium Density Single- Family Residential with a Planned Development Overlay South: OPD/CC-2 - Community Commercial with a Planned Development Overlay East: OPD/RS-5 - Low Density Single-Family Residential with a Planned Development Overlay and ID-RS - Interim Development Single- Family Residential West: OPD/RM-12 - Low Density Multi-Family Residential with a Planned Development Overlay Comprehensive Plan: 8-16 units / acre District Plan: None Neighborhood Open Space District: NW1 Public Meeting Notification: Property owners in the surrounding areas have been notified of the proposed subdivision and rezoning and received notification of the Planning and Zoning Commission public meeting. A rezoning and a subdivision sign were posted on the site on Camp Cardinal Boulevard. File Date: April 19, 2022 45 Day Limitation Period: The applicant has waived the 45-day review period. BACKGROUND INFORMATION: The applicant, Navigate Homes, is requesting approval for the rezoning of 27.68 acres from Interim Development—Research Park (ID-RP) zone to Low Density Multi-Family Residential with a Planned Development Overlay (OPD/RM-12) and a preliminary plat for land located east of Camp Cardinal Blvd and west of Camp Cardinal Road. The Preliminary Plat, Planned Development Overlay, and Sensitive Areas Development Plan is provided in Attachment 3. The proposed development would allow for the development of 22 duplexes, 4 townhomes and 30 multi-family units. For renderings of the multi-family building see Attachment 4. The development proposes the extension of Deer Creek Road off Camp Cardinal Blvd through the parcel connecting to Camp Cardinal Road. The proposed preliminary plat for the development is a cul-de-sac - loop layout running north and south, lined by 22 duplexes. Following Deer Creek Road east toward Camp Cardinal Road, the proposal includes a 30-unit multi-family complex (13 two bedroom, 17 one-bedroom units) and 4 townhomes with additional duplexes on the south side of Deer Creek. The site contains regulated sensitive features including wetlands, woodlands, and slopes. The Preliminary Sensitive Areas Development Plan proposes impacts to wetlands and modifications to the 100’ wetland buffer requirement (14-5I-6), which requires a Level II Sensitive Areas Review. A Level II Sensitive Areas Review requires submission of a Sensitive Areas Development Plan 3 (SADP). Furthermore, a Level II sensitive areas review is considered a type of planned development and as such, must comply with the applicable approval criteria set forth in chapter 3, article A, "Planned Development Overlay Zone (OPD)". Good Neighbor Policy: The surrounding property owners have been notified of the proposed rezoning and preliminary plat. A virtual Good Neighbor meeting was scheduled and took place on February 1, 2022. A summary of the meeting is included in Attachment 5. ANALYSIS: Current zoning: The area is zoned as Interim Development—Research Park (ID-RP). This zone is intended for areas of managed growth in which agricultural and other nonurban uses of land may continue until the city is able to provide services and urban development can occur. The interim development zone is the default zoning district to which all undeveloped areas should be classified until city services are provided. Upon provision of city services, the City or the property owner may initiate rezoning to zones consistent with the comprehensive plan, as amended. Proposed zoning: The applicant is requesting to rezone the entire area (27.68 acres) to Low Density Multi-Family with a Planned Development Overlay (OPD/RM-12). The purpose of the Low- Density Multi-Family Residential Zone (RM-12) is to provide for the development of high density, single-family housing and low density, multi-family housing. In this case, a mix of multi-family housing units and duplex units provides a diverse variety of housing throughout the neighborhood, as intended by RM-12 zoning. Because of this mixture, attention to site and building design is important in this zone to ensure that these housing types are compatible with one another. Due to impacts to the sensitive areas, a Planned Development Overlay is required. The OPD process allows for a mixture of uses, provided that additional criteria in section 14-3A-4 and 14-3A-5 of the City Code are met. General Planned Development Approval Criteria: Applications for Planned Development Rezonings are reviewed for compliance with the following standards according to Article 14-3A of the Iowa City Zoning Ordinance. 1. The density and design of the Planned Development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. Density: The applicant is requesting a rezoning to an OPD/RM-12 zone, which allows for a density of 15 dwelling units per net acre of land area (total land minus public and private streets right-of- way). The proposed 30-unit complex, 4 townhomes, and 22 duplexes adds up to 78 total units across the 25.02 acres of net site area, which equals 3.1 dwelling units per acre. Land Uses Proposed: The applicant is proposing a mix of duplex and multi-family residential. There are currently two areas to the west zoned RM-12 and one area to the southeast. The property to the immediate west was rezoned to OPD/RM-12 in 2017 but remains undeveloped. The property to the northwest also has RM-12 zoning with townhomes constructed, as well as ongoing townhome development. Cardinal Villas Condominiums located southeast of the subject property is also zoned as OPD/RM-12 with two multi-family buildings on the property. The area to the north is zoned OPD/RS-8 and contains duplexes similar to those proposed. The addition of more duplexes and multi-family housing to the area will complement the existing, ongoing, and future development plans in the area. Mass, Scale, and General Layout: Due to the potential impacts of the sensitive areas, the development layout is more compact instead of spreading out over the property. The proposed duplexes are located on the western edge of the site off a cul-de-sac street to the north of Deer Creek Road and a loop street to the south of Deer Creek Road. Additional duplexes front Deer 4 Creek Road to the east along with the proposed 30-unit multi-family buildings and townhomes. The multifamily and townhomes cannot exceed 35 feet in height and have a footprint of 12,000 square feet and 3,660 square feet respectively. The OPD plan shows duplex footprints with the access to garages from the front façade. 14-3A- 4K-1c-(2) requires garages and off-street parking areas be located so that they do not dominate the streetscape. Alley or private rear lane access will be required, unless garages are recessed behind the front facade of the dwelling in a manner that allows the residential portion of the dwelling to predominate along the street. This standard will be reviewed at site plan and building permitting stage to ensure full compliance to the requirement. Open Space: The proposed development will need to comply with private open space standards, outlined in section 14-2B-4E of the City Code. For the 30-unit complex, the calculation comes out to be 430 square feet of private open space required (10 SF per bedroom, 43 total bedrooms in complex). The duplexes require a minimum of 300 SF per dwelling and the townhomes require minimum 150 SF of useable open space. The applicant is aware of these open space standards as they are listed on the preliminary plat. The OPD plans shows 10,000 square feet of on-site open space for the multi-family uses. Additionally, the preliminary plat includes two outlots totaling 16.76 acres that contain regulated sensitive areas that will be placed in conservation easement at final platting. Traffic Circulation: The proposed development will have access off of Camp Cardinal Blvd through an extension of Deer Creek Road. The extension of Deer Creek Road will provide access to the entire site and, until Camp Cardinal Rd and a proposed traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road are constructed, Deer Creek Road will provide temporary access to Camp Cardinal Road. This will provide a secondary access, if needed. The subdivision code 15- 3-2K authorizes the City to request an applicant to contribute 50% of the reconstruction cost of bringing the segment of the subject street that abuts the subject property to city standards. As a condition to the rezoning, owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards prior to issuance of building permit. The infrastructure also requires traffic calming devices. The contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. 2. The development will not overburden existing streets and utilities. The property can be serviced by both sanitary sewer and water. Access to the site will be provided through the extension of Deer Creek Road, which will connect to both Camp Cardinal Blvd and Camp Cardinal Road. 3. The development will not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. The nearest neighbors to the north of the subject property are separated by a woodland preservation area and a stream corridor. The nearest neighbors to the east and southeast will also remain separated due to the preservation of woodlands. The proposed development does not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from City street standards will be in the public interest, in harmony with purpose of this Title, and with other building regulations. The proposed development is not seeking any waivers or variations from the underlying zoning requirements. Additionally, the proposed RM-12 zone allows the proposed mix of residential land 5 uses proposed. The proposed multi-family building, duplexes, and townhomes provide a range of housing options. When factoring in both the total building area occupied (approximately 2.27 acres or 98,800 SF) and the total area occupied by R.O.W. (2.61 acres), the total lot coverage is equal to approximately 15.5%. Meaning, approximately 84.5% of the net site area will remain free of buildings, parking, and vehicular maneuvering areas. The mix of housing, the extension of Deer Creek Road, and the preservation of sensitive features are in the public interest. Compliance with Comprehensive Plan: The area does not have a district plan hence, the proposed development is reviewed according to the IC2030 Comprehensive Plan. The Future Land Use Map of the IC2030 Comprehensive Plan identifies the subject property as appropriate for residential development at a density of 8-16 dwelling units per acre. As previously stated, the subject property proposes around 3.1 dwelling units per net acre. This density is actually below what is envisioned in the plan; however, the site is constrained due to the sensitive features. The IC2030 Comprehensive Plan encourages urban growth through compact and connected neighborhoods. The Preliminary Plat, Planned Development Overlay, and Sensitive Areas Development Plan demonstrates a commitment to these goals by providing wide interconnected sidewalks and a variety of housing types that as noted in the Comprehensive Plan, “Ensure a mix of housing types within each neighborhood to provide options for households of all types and people of all incomes”. The Comprehensive Plan is also aimed at encouraging pedestrian-oriented development and attractive and functional streetscapes that make it safe, convenient, and comfortable to walk. The applicant is showing sidewalks along both sides of Maclan Court and Dear Creek Road. The plan also shows a sidewalk along Maclan Loop and connected to the Deer Creek sidewalk on the subject property. The sidewalk along Deer Creek will connect to the existing sidewalk along Camp Cardinal Blvd. Although the comprehensive plan discourages cul-de-sacs and emphasizes stub streets for future connectivity, the proposed development is limited due to sensitive areas and existing neighborhood constraints. Specifically, due to the layout of the neighborhood to the north, which incorporates a loop street, connecting with that existing neighborhood is not possible. By proposing development on the most buildable portion of the property, and thereby preserving the natural areas of the property, the development aligns with the goals of the comprehensive plan. Subdivision Design: The proposed subdivision contains 23 residential lots and two outlots. Outlot A is noted on the preliminary plat as open space area to be maintained by the homeowner’s association. Outlot B will also contain open space to be maintained by the HOA, but it will also include a storm water management area. Additionally, the preliminary plat shows a conservation easement area that will ensure the preservation of sensitive resources. The subject plat proposes the designation of 2.61 acres of public right of way though the extension of Deer Creek Road. This also includes the construction of Maclan Court and Maclan Loop from Deer Creek Road. Maclan Court is proposed as a cul-de-sac lined by 12 duplexes. Maclan Loop is a loop street lined by another 7 duplexes proposed. East of these streets and along Deer Creek Road are the proposed 4 townhomes, housing complex, and the remaining 3 duplexes. According to section 15-3-2A-4 of the City Code, cul-de-sacs should be avoided unless it can be demonstrated that existing constraints prevent the extension of the street to access existing streets within or abutting the subdivision. Due to sensitive area constraints, as well as the northern neighborhoods providing no access point due to loop street systems, there is not an outlet for through street access. Because of these constraints on the property, the applicant proposes Maclan Court ending in a cul-de-sac. Staff supports the proposed cul-de-sac design since previous iterations with a loop street resulted in greater impact on sensitive features. 6 Environmentally Sensitive Areas: The subject property contains regulated wetlands, woodlands, and slopes. The applicant has submitted a Preliminary Sensitive Areas Development Plan as part of the OPD rezoning. Due to the proposed disturbance of wetlands and associated buffers, a Level II Sensitive Areas Review is required. Jurisdictional Wetlands – The City’s Sensitive Areas Ordinance requires a 100 ft. buffer to be maintained between a regulated wetland and any development activity (14-5I-6E-1). The Ordinance does allow for buffer averaging to be permitted where an increased buffer is deemed necessary or desirable to provide additional protection to one area of a wetland for aesthetic or environmental reasons. The applicant has chosen to request buffer averaging, as wetlands and wetland buffers are proposed to be impacted. As required by 14-5I-6E-2, no buffer will be reduced by more than 50% and all provided buffers will be equal to or greater than what is reduced. Additionally, the applicant proposes a buffer reduction for the wetland located at the southeastern corner of the subject property. According to 14-5I-6E-3b of the City Code, a wetland buffer may be reduced by up to 50’ if the standards of the of the previously mentioned section are met, as demonstrated by a wetland specialist. A wetland specialist has determined that all standards of 14-5I-6E-2 and 14-5I-6E-3b are met. Staff finds that the proposed buffer averaging, and buffer reduction can be justified as demonstrated by a wetland specialist and will meet the requirements of the City Code. The existing wetland is comprised of approximately 0.90 acres. Approximately 14% of the existing wetlands will be disturbed or 0.059 acres to accommodate leveling of some lots and stormwater management. Per 14-5I-6G, staff has required the applicant to provide mitigation for the proposed disturbance to the existing wetland. Compensatory mitigation for the impacts to a 0.015-acre forested wetland will be provided at a ratio of 1:2. Compensatory mitigation for the southern wetland areas will be provided at a ratio of 1:1.5. The applicant has proposed to meet the City’s wetland mitigation requirements by providing onsite wetland mitigation. Specifically, the applicant will provide 0.096 acres of wetland to mitigate the loss of 0.059 acres of wetlands. Woodlands – As shown in Table 2, the subject property has approximately 22.9 acres of woodlands. The preliminary SADP shows that the development proposes to disturb 9.35 acres (55.8%) of woodlands on the subject property. An additional 3.43 acres will remain unimpacted but located within the 50’ woodland buffer area. The disturbed woodlands and buffer area total 12.78 acres (55.8%), leaving roughly 44.2% (10.12 acres) unimpacted which is above the 20% woodland retention allowed per the sensitive areas ordinance. Table 2 – Summary of Woodlands Existing Disturbed & Buffer Area Woodlands Preserved 22.9 acres 100% 12.78AC (55.8%) 10.12AC (44.2%) Steep, Critical, and Protected Slopes – The subject property contains critical and protected slopes. The impacts to these slopes are outlined in Table 3. Approximately 19.3% of critical slopes are proposed to be impacted, which is below the 35% of critical slopes that are allowed to be impacted per the sensitive areas ordinance. The sensitive areas ordinance only allows impacts to protected slopes if they are manmade or needed for necessary infrastructure through a Level II sensitive areas review. The approximately 10.3% of protected slopes that will be impacted are either manmade slopes or for the construction of the storm water basin. Table 3 – Summary of Regulated Slopes Slopes Existing Impacted % Non-impacted (%) Critical 328,991(100%) 63,473 (19.3%) 276,327 (84.1%) Protected 55,031(100%) 5,575 (10.3%) (manmade) 49,456 (89.7%) 7 Archaeological Sites – Staff reached out to the State archaeologist and inquired about needing an archaeological study for the site. Staff was informed that a study was conducted in 2004 and there are no current concerns with the site. Neighborhood Open Space: According to section 14-5K of the City code, dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Based on the 27.68 acres of RM-12 zoning, the developer would be required to dedicate 1.87 acres to the City or pay a fee in-lieu of land dedication. Storm Water Management: All storm water management requirements for this site are being met in the existing regional retention basin located on the west side of Camp Cardinal Blvd and the proposed stormwater detention basin in Outlot B. Public Works staff have reviewed and approved the preliminary storm water management plans. Additional review will occur at the time of final platting. Sanitary Sewer Service: The development is serviced by a previously approved sanitary sewer plan of improvements that was originally proposed for development on the west side of Camp Cardinal Blvd. The proposed sanitary sewer line is located at the north end of the subject property. Correspondence: Staff has received public correspondence (Attachment 6) from neighboring residents voicing both concern and support for the proposed development. Generally, the concerns expressed relate to traffic and impacts on property values. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, a public hearing will be scheduled for consideration by the City Council. STAFF RECOMMENDATIONS: Staff recommends approval of REZ22-0001, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Interim Development – Research Park (ID-RP) zone to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Staff also recommends approval of SUB22-0001, a preliminary plat for Cardinal Heights. ATTACHMENTS: 1. Aerial Location Map 2. Zoning Map 3. Preliminary Plat, Planned Development Overlay, and Sensitive Areas Development Plan 4. Multi-Family Building Renderings 5. Good Neighbor Meeting Summary 6. Public Correspondence Approved by: _______________________________________________ Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services PRESTONLNCAMPCA R D I N A LRDDEER CREEK RD BUTTERNUTLN KENNEDYPKWY B U T T E R NUTCTCAMPCARDINALBLVD SHAGBARK C T G ATH E R IN G P L ACELNR Y A NCTHIGH WAY 218 CAMP CARDINAL BLVD 218 SB TO M ELR O S E A V E MELROSEAVETO218NB REZ22-0001 and SUB22-0002Cardinal Pointe Heightsµ 0 0.1 0.20.05 Miles Prepared By: Emani BrinkmanDate Prepared: January 2022 An application submitted by Hall & Hall Engineers, INC, on behalf ofIC Grove East, LLC, for approval of a rezoning and subdivision of 27.68 acres located east of Camp Cardinal Blvd from Interim Development-Research Park (ID-RP)zone to Low Density Multi-Family Residential with a PlannedDevelopment Overlay (OPD/RM-12) zone. PRESTONLNCAMPCA R D I N A LRDDEERCREEK RD BUTTERNUTLN KEN NEDYPKWY B U T T E R NUTCTC A M P CARDINALBLVD SHAGBAR K C T G ATH E R IN G P L ACELNR Y ANCTHIGH WAY 218 CAMP CARDINAL BLVD 218 S B TO M ELR O S E A V E MELROSEAVETO218NB P1 P2 ID-RSRM12ID-RP RS8 RR1 RS5 REZ22-0001 and SUB22-0002Cardinal Pointe Heightsµ 0 0.1 0.20.05 Miles Prepared By: Emani BrinkmanDate Prepared: January 2022 An application submitted by Hall & Hall Engineers, INC, on behalf ofIC Grove East, LLC, for approval of a rezoning and subdivision of 27.68 acres located east of Camp Cardinal Blvd from Interim Development-Research Park (ID-RP)zone to Low Density Multi-Family Residential with a PlannedDevelopment Overlay (OPD/RM-12) zone. S IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA (SCALE: 1"=500') LOCATION MAP PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS CITY OF IOWA CITY, IOWA UTILITY AND EMERGENCY TELEPHONE NUMBERS HALL AND HALL PROJECT NUMBER: CITY FILE NUMBER: WASTEWATER DIVISION - COLLECTIONS MID-AMERICAN ENERGY IOWA ONE CALL (UTILITIES) WATER DEPARTMENT POLICE DEPARTMENT ENGINEERING DEPARTMENT FIRE DEPARTMENT EMERGENCY EMERGENCY (319)-339-1156 (800)-292-8989 911 911 PLAN APPROVED BY: CITY CLERK DATE (319)-356-5140 (319)-356-5275 (319)-356-5260 (319)-356-5166 (319)-631-1144 THE STORM WATER MANAGEMENT REQUIREMENTS FOR THE NORTHERLY PORTION OF THIS SITE IS BEING MET IN THE EXISTING REGIONAL RETENTION BASIN LOCATED ON THE WEST SIDE OF CAMP CARDINAL BLVD. THE STORM WATER MANAGEMENT REQUIREMENTS FOR THE SOUTHERLY PORTION WILL BE ARCHIVED WITHIN THE PROPOSED DETENTION BASIN.PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FORCARDINAL HEIGHTSTOTAL SITE AREA:1,205,744 SQ.FT.(27.68 AC) NET SITE AREA (EXCL. R.O.W.):1,091,316 SQ.FT.(25.05 AC) TOTAL NUMBERED LOTS : 23 TOTAL DWELLING UNITS: 78 UNITS GROSS AREA PER UNIT: 15,458 SQ.FT.(0.35 AC) NET AREA PER UNIT (EXCLUDING R.O.W.):13,991 SQ.FT.(0.32 AC) TOTAL POST-DEVELOPED OPEN SPACE:723,554 SQ.FT. (16.61 AC) (OUTLOT A AND OUTLOT B) BRIAN VOGEL, PE 1860 BOYSON RD. HIAWATHA, IA 52233 PH: 319-362-9548 FAX: 319-362-7595 EMAIL: BRIAN@HALLENG.COM EXISTING:ID-RP PROPOSED: OPD RM-12 AREA TO BE REZONED: 27.68 AC. C. JOSEPH HOLLAND 123 NORTH LINN STREET SUITE 300 IOWA CITY, IA 52245 EXISTING: VACANT LAND PROPOSED: MULTI-FAMILY RESIDENTIAL OWNER'S ATTORNEY CONTACT PERSON USE ZONING APPLICANT/OWNER AREA CALCULATIONS PLAN DATE:CAD File: I:\projects\20000\20034\20034-20\20034-20-2 CP Heights (27 AC)\DWG\Plats\20034-20-2 PP v6.dwg Date Plotted : Aug 01, 2022 - 9:19am Plotted By : BDVSHEET P1.0 P1.0)COVER P2.0)SITE LAYOUT AND UTILITIES P3.0)SITE GRADING AND EROSION CONTROL P4.0)WETLANDS DISTURBANCE AND PRESERVATION P5.0)WOODLAND DISTURBANCE AND PRESERVATION L1.0)LANDSCAPE PLAN L2.0)LANDSCAPE PLAN DETAILS SHEET INDEX HORSESHOE CATCH BASIN W/FLUME HORSESHOE CATCH BASIN W/O FLUME CABLE TV-OVERHEAD CABLE TV-UNDERGROUND CABLE TV PEDESTAL TELEPHONE MANHOLE FLARED END SECTION CLEANOUT, STORM OR SANITARY TRAFFIC SIGNAL W/MAST UTILITY/CONTROL CABINET TELEPHONE PEDESTAL SANITARY MANHOLE LIGHT POLE W/MAST LIGHT POLE W/O MAST TELEPHONE-UNDERGROUND FIBER OPTIC-OVERHEAD FIBER OPTIC-UNDERGROUND ELECTRIC-UNDERGROUND TELEPHONE-OVERHEAD ELECTRIC-OVERHEAD FORCE MAIN W/SIZE WATER MAIN W/SIZE STORM SEWER W/SIZE SANITARY SEWER W/SIZE GAS VALVE OR RA-5 INTAKE RA-8 INTAKE RA-6 INTAKE STORM MANHOLE RA-3 INTAKE GRATE INTAKE GUY ANCHOR GUY POLE POWER POLE TELEPHONE POLE STEAM <><><><><><><><> (S)(S) (OHF)(OHF) //// 800 SILT FENCE FENCE LINE CONTOUR LINE (FM6) (W8) (ST15) UTILITY LEGEND-EXISTING (SS8) GAS SUBDRAIN FOUND RIGHT OF WAY RAIL SECTION CORNER FOUND AS NOTED SECTION CORNER SET AS NOTED PLAT OR SURVEY BOUNDARY DECIDUOUS SHRUB TREE STUMP TREE LINE DRIP EDGE CONIFEROUS SHRUB PLANT LEGEND 1/4-1/4 SECTION LINE DECIDUOUS TREE CONIFEROUS TREE BUILDING SETBACK LINE EXISTING LOT LINE ( ) EASEMENT LINE SECTION LINE 1/4 SECTION LINE PLAT LOT LINE CENTERLINE CUT "X" IN CONCRETE RECORDED AS FOUND SURVEY MONUMENT AS NOTED SET ___ REBAR W/CAP NO.____ SURVEY LEGEND WATER SHUTOFF WATER VALVE WATER BLOWOFF FIRE HYDRANT BOLLARD STREET SIGN SOIL BORING WELL BENCHMARK NOTE: THIS IS A STANDARD LEGEND. SOME ITEMS MAY NOT APPEAR ON DRAWINGS. UTILITY LEGEND-PROPOSED SS8 FM6 W12 ST18 SANITARY SEWER W/SIZE STORM SEWER W/SIZE FORCE MAIN W/SIZE WATER MAIN W/SIZE SANITARY MANHOLE STORM MANHOLE GRATE INTAKE RA-3 INTAKE RA-5 INTAKE RA-6 INTAKE RA-8 INTAKE HORSESHOE CATCH BASIN W/O FLUME FLARED END SECTION CLEANOUT, STORM OR SANITARY FIRE HYDRANT WATER VALVE WATER SHUTOFF WATER BLOWOFF OR FLOODWAY LIMITS CITY CORPORATE LIMITS (FP) (FW) (CORP) FLOODPLAIN LIMITS CITY CORPORATE LIMITSCORP www.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING PLANS SCALE CORRECTLY WHEN PLOTTED ON 22"x34" PAPER CAMP CARDINAL BOULEVARDHIGHWAY 218SITE LEGAL /REZONING DESCRIPTION DIMENSIONAL STANDARDS (RM-12) MULTI-FAMILY (30-PLEX BUILDING - 1 BLDG) MINIMUM LOT SIZE: 8,175 SF AREA PER UNIT: 2,725 SF MINIMUM LOT WIDTH: 60' MINIMUM FRONTAGE: 40' FRONT YARD SETBACK: 20' SIDE YARD SETBACK: 10' REAR YARD SETBACK: 20' MAX. BLDG HEIGHT: 35' MIN. BLDG WIDTH: 20' MAX. LOT COVERAGE: 50% MAX. BEDROOM PER UNIT: 3 MIN. BEDROOM SIZE: 100 SF MIN. OPEN SPACE: 10 SF/ BEDROOM, NO LESS THAT 400 SF ATTACHED SINGLE FAMILY (4-UNIT TOWNHOMES - 1 BLDG) MINIMUM LOT SIZE: 3,000 SF AREA PER UNIT: 3,000 SF MINIMUM LOT WIDTH: 20'/28' MINIMUM FRONTAGE: 20' FRONT YARD SETBACK: 15' (25' AT CUL-DE-SAC) SIDE YARD SETBACK: 0'/10' REAR YARD SETBACK: 20' MAX.BLDG HEIGHT: 35' MIN. BLDG WIDTH: N/A' MAX.LOT COVERAGE: 50% MAX.BEDROOM PER UNIT: 4 MIN. OPEN SPACE: 150 S.F. DUPLEX (22 BLDGS) MINIMUM LOT SIZE: 6,000 SF AREA PER UNIT: 3,000 SF MINIMUM LOT WIDTH: 55' WITH ALLEY ACCESS, 80' WITHOUT ALLEY ACCESS MINIMUM FRONTAGE: 40' FRONT YARD SETBACK: 15' (25' AT CUL-DE-SAC) SIDE YARD SETBACK: 5' FOR FIRST 2 STORIES PLUS 2' FOR EACH ADD. STORY REAR YARD SETBACK: 20' MIN.BLDG HEIGHT: 35' MIN.BLDG WIDTH: N/A' MAX.LOT COVERAGE: 50% MAX.BEDROOM PER UNIT: 4 MIN. OPEN SPACE: 300 S.F. PER UNIT OUT L O T J RR- 1 RM - 1 2 RM - 2 0 RS-12RS- 8 ID -R P RS-8 AUDITOR'S PARCEL 2011054 AS RECORDED IN PLAT BOOK 56, PAGE 37 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER. D E E R C R E E K R O A D CAMP CARDINAL ROADR Y A N C O U R T PRES T O N L A N E CARDINAL POINTE WEST PART 3 CARDINAL POINTE SOUTH PART 3 RS- 5 ID -RSRS-5CC2 RM- 1 2 EX IS T ING : ID -R P PRO POS ED : RM -1 2 NOTES EX IS T INGREG IONA LRET EN T IONBASIN RM-12RS-8 ID -RS ID -RS ID -RS PARKING REQUIREMENTS (30-PLEX BUILDING) MULTI FAMILY RESIDENTIAL: 1 BEDROOM UNITS = 17 2 BEDROOM UNITS = 13 TOTAL VEHICLE PARKING REQUIRED = 43 SPACES 17 UNITS X 1.0 SPACE PER UNIT = 17 SPACES 13 UNITS X 2.0 SPACES PER UNIT = 26 SPACES TOTAL VEHICLE PARKING PROVIDED = 43 (INCLUDES 4 ACCESSIBLE SPACES) 14 OUTDOOR PARKING LOT PARKING (2 ACCESSIBLE) 29 INDOOR GARAGE PARKING (2 ACCESSIBLE) TOTAL BICYCLE PARKING REQUIRED = 22 SPACES 17 UNITS X 0.5 SPACES PER UNIT = 9 SPACES 13 UNITS X 1.0 SPACES PER UNIT = 13 SPACES TOTAL BICYCLE PARKING PROVIDED = 22 SPACES IC GROVE EAST, LLC %DAVE OYLER 755 MORMON TREK BOULEVARD P.O.BOX 1907 IOWA CITY, IA 52246 PH:319-337-4195 FAX:319-337-9823 EMAIL: DAVE@NAVIGATEHOMESIOWA.COM OPEN SPACE REQUIREMENTS REQUIRED OPEN SPACE LOT 23: 30 PLEX: 10 SF/BDRM X 43 BDRM = 430 SF 4 UNIT TOWNHOME: 150 SF TOTAL REQUIRED FOR LOT 23 = 580 SF TOTAL PROVIDED FOR LOT 23 = 10,000 SF DUPLEX LOTS: 300 SF/UNIT TO BE PROVIDED ON-SITE STANDARD VARIATIONS NO VARIATIONS TO THE RM-12 STANDARDS ARE BEING REQUESTED WITH THIS DEVELOPMENT. PROJECT LOCATION TYPICAL 28' STREET CROSS SECTION (NOT TO SCALE) 14' 28' B-B 1/2 R.O.W - 30'1/2 R.O.W. - 30' STANDARD 6" CURB 14' 2.0%2.0% NOTES: 1. REFER TO PLANS FOR LOCATION OF STORM SEWER LINES. SUBDRAIN SHALL BE INSTALLED ON BOTH SIDES OF STREET EVEN IF STORM SEWER IS PRESENT. WHERE PLANS SHOW THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK. 2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH. 3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB. 4. LONGITUDINAL JOINTS SHALL BE THIRD POINT JOINTING PER SUDAS DETAIL 7010.901 2.5' TYP 1.0' TYP 5.0'10.0' 4.0%1.5% SEE NOTE 2 JOINT SEE NOTE 4 PROFILE GRADE SUBDRAIN (TYP) AS SHOWN ON PLANS SEE NOTE 1 COMPACTED SUBGRADE AS SPECIFIED 6" MIN. SUBBASE AS SPECIFIED 7" PCC PAVEMENT DEPTH STORM SEWER WITH GASKETED JOINTS AS PER PLANS SEE NOTE 1 COMPACTED FILL PROFILE LINE, ℄ ROW, AND SURVEY BASELINE UNLESS NOTED OTHERWISE 3.5 1 (MAX.) 10.0'5.0' TYPICAL 26' STREET CROSS SECTION (NOT TO SCALE) 13' 26' B-B 1/2 R.O.W - 30'1/2 R.O.W. - 30' STANDARD 6" CURB 13' 2.0%2.0% NOTES: 1. REFER TO PLANS FOR LOCATION OF STORM SEWER LINES. SUBDRAIN SHALL BE INSTALLED ON BOTH SIDES OF STREET EVEN IF STORM SEWER IS PRESENT. WHERE PLANS SHOW THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK. 2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH. 3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB. 4. LONGITUDINAL JOINTS SHALL BE THIRD POINT JOINTING PER SUDAS DETAIL 7010.901 2.5' TYP 1.0' TYP 5.0'11.0' 4.0%1.5% SEE NOTE 2 JOINT SEE NOTE 4 PROFILE GRADE SUBDRAIN (TYP) AS SHOWN ON PLANS SEE NOTE 1 COMPACTED SUBGRADE AS SPECIFIED 6" MIN. SUBBASE AS SPECIFIED 7" PCC PAVEMENT DEPTH STORM SEWER WITH GASKETED JOINTS AS PER PLANS SEE NOTE 1 COMPACTED FILL PROFILE LINE, ℄ ROW, AND SURVEY BASELINE UNLESS NOTED OTHERWISE 3.5 1 (MAX.) 11.0'5.0' TYPICAL 22' STREET CROSS SECTION (NOT TO SCALE) 11.0' 22.0' B-B 11.0' 2.0% SEE NOTE 2 KT-2 OR L-2 JOINT SEE NOTE 4 PROFILE GRADE SUBDRAIN (TYP) AS SHOWN ON PLANS SEE NOTE 1 COMPACTED SUBGRADE AS SPECIFIED 6" MIN. SUBBASE AS SPECIFIED 7" PCC PAVEMENT DEPTH STORM SEWER WITH GASKETED JOINTS AS PER PLANS SEE NOTE 1 COMPACTED FILL PROFILE LINE, ℄ ROW, AND SURVEY BASELINE UNLESS NOTED OTHERWISE 6.0' 1.5% 5.0' 4.0% 1.0' TYP 23' TO ROW STANDARD 6" CURB 2.0% NOTES: 1. REFER TO PLANS FOR LOCATION OF STORM SEWER LINES. SUBDRAIN SHALL BE INSTALLED ON BOTH SIDES OF STREET EVEN IF STORM SEWER IS PRESENT. WHERE PLANS SHOW THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK. 2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH. 3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB. 4. LONGITUDINAL JOINTS SHALL BE THIRD POINT JOINTING PER SUDAS DETAIL 7010.901 SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10 W8W8W8W8W8W8W8W8W8W8W8 W8W8 W8 W8 W8 W8 W8 W8 W8 W8 W8W8 W8 W8SS8SS8SS8SS8SS8 SS8SS8SS8SS8 SS8 SS8 SS8 SS8 SS8 SS8 SS8 OUTLOT B 145,613 SF 3.34 AC OUTLOT A 577,941 SF 13.27 AC 33'95' 92' 375'621'332' 31 '20'60'20'31'24' 427' 156' 290'81'300'654' 372' 602'40'105'8'85'61'52'15' 22' 92' 60' 41' 104' 48' LOT A (R.O.W.) 113,644 SF 2.61 ACST15 ST15ST15ST15ST15ST15 W8W8W8W8W8W8 LOT 13 11,597 SF 0.27 AC LOT 16 14,999 SF 0.34 AC LOT 17 14,736 SF 0.34 AC LOT 18 10,170 SF 0.23 AC LOT 19 12,478 SF 0.29 AC LOT 15 14,222 SF 0.33 AC LOT 14 10,170 SF 0.23 AC LOT 1 14,384 SF 0.33 AC LOT 2 11,741 SF 0.27 AC LOT 3 11,609 SF 0.27 ACLOT 4 11,596 SF 0.27 AC LOT 8 14,403 SF 0.33 AC LOT 12 13,811 SF 0.32 AC LOT 9 13,319 SF 0.31 AC LOT 11 11,288 SF 0.26 AC LOT 10 11,413 SF 0.26 AC LOT 23 78,884 SF 1.81 AC LOT 20 14,647 SF 0.34 AC LOT 21 10,424 SF 0.24 AC 113'106' 90'12'171'199'164' 21' 90' 11' 112' 99' 90' 12' 57'67' 55'21' 90' 98'113'113'113'113'113'21' 124'111'105' 105' 107' 91'110'110'110'109'102'63' 65'200'135'165'141' 154'142'112' 97' 8' 102'13' 99'108'108'108'458'123'40'126'41'47'121'110' 110' LOT 22 13,046 SF 0.30 AC LOT B (R.O.W.) 784 SF 0.02 AC58'40'33'50'32'140'54'47'89'37'ST15 ST15ST15 LOT 5 16,633 SF 0.38 AC LOT 6 16,950 SF 0.39 AC LOT 7 15,244 SF 0.35 AC 78' 6' 7 6 '64'90' 6' 107' 105' 87'19'115' 22'15'57'38'218'136'37'ST1512,000 SF FOOTPRINT30 UNIT MULTIFAMILY(3-STORY)13 x 2 BEDROOM17 x 1 BEDROOMLOWER LEVEL PARKINGSCALE: 1"=50' GRAPHIC SCALE IN FEET 1007550250 FIELD BOOK: DRAWN BY: CHECKED BY: APPROVED BY: DATE: NO.REVISION DESCRIPTION BDV APPROVED DATE / / / / / / / / SITE LAYOUT & UTILITIES CAD File: I:\projects\20000\20034\20034-20\20034-20-2 CP Heights (27 AC)\DWG\Plats\20034-20-2 PP v6.dwg Date Plotted : Aug 01, 2022 - 9:19am Plotted By : BDVwww.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING P2.0 CJZ BDV PROJECT NO: 20034-20-2 LOT BREAKDOWN LOT # 23 1 - 22 PURPOSE DUPLEX OVERSTORY TREE ORNAMENTAL TREE LEGEND CONIFEROUS TREE 15' UTILITY EAS E M E N T PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA08/01/22 15' UT IL ITY EASEMENT15' UT IL ITY EASEMENT 4 UNITS (3,660 SF) 1.5% 4.5% 0.80% 1.8%1.0%3.0% EXIS TI N G 4 0' S A NI T A R Y SEW E R E A S E M E N T 40' SETBAC K EXISTING GRAVEL ROAD 60' ROW28'B-BR60'PREVIOUSLY APPROVED SANITARY SEWER PLAN OF IMPROVEMENTS FOR "THE GROVE - OFFSITE SANITARY SEWER EXTENSION"22'46'22'PROPOSED RETAINING WALL 20' MIN 5' WALK60' ROW 26' B-B 5' WALK 70'62.34'85.33'61.33'68.46' SANITARY AND STORM SEWER EASEMENT CONSTRUCTION LIMITS (SEE SHEET P.3-P.5 FOR SENSITIVE AREA IMPACTS)184.05'EXISTING PCC ROAD 7.1%2.0%2.7%2.1%1.0%EXISTING TREE LINE 15'114'DUPLEX (3,400 SF) DUPLEX (4,030 SF)DUPLEX (4,030 SF)DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (4,030 SF)DUPLEX (4,030 SF) DUPLEX (4,030 SF) DUPLEX (3,400 SF)DUPLEX(3,400 SF)DUPLEX (3,400 SF) DUPLEX (3,400 SF) DUPLEX (3,400 SF) DUPLEX (3,400 SF) 15' U TI LI T Y E A S E M E N T 8' EXISTING TRAIL14 262.24' 25'25'27'27'20' 3 4 . 8 1 ' 30.8'92.67 ' 40'25.66'25.66'21.08' 2 0 . 3 4 '25.66'25.68'25'21.42'21.67'21.67'20'20'20'20'21.18' 20.36'61.33'85.33'34.48'18' 26' 11' 6' 5' WIDE SIDEWALK TOTAL LENGTH O F C U L - D E - S A C 5 5 9 L F F R O M C E N T E R O F B U L B T O C E T E R L I N E O F D E E R C R E E K R O A D 28'POTENTIAL FUTURE TRAFFIC CIRCLE TEMPORARY PCC CONCRETE TO CONNECT DEER CREEK ROAD TO CAMP CARDINAL ROAD MULTI-FAMILY PROPOSED DETENTION SEE SHEETS L.01 AND L.02 FOR DETAILED LANDSCAPE PLAN25'CONNECT 8" DIA WATER MAIN INTO EXISTING CAMP CARDINAL ROAD WATER MAIN 20' STORM SE W E R A N D DRAINAGE EAS E M E N T30' STORM SEWER EASEMENT MAILBOX CLUSTER DETENTION ACCESS OUTLOT A SHALL BE OPEN SPACE MAINTAINED BY THE HOMEOWNERS ASSOCIATION. OUTLOT B SHALL BE FOR STORM WATER MANAGEMENT AND OPEN SPACE TO BE MAINTAINED BY THE HOMEOWNERS ASSOCIATION. 408.27' MAILBOX CLUSTER AND GRASS ISLAND TO BE MAINTAINED BY THE HOA GRASS ISLAND TO BE MAINTAINED BY THE HOA 21.13'7' 6'25.43'25.43'25.09'27.23'90' LOT WIDTH AT 25' SETBACK 6.81' 20' 23. 7 2 ' 6.86'7.38'7.24' 6' 6' 7.44'7' 6' 6'20'26.26' 25.02' 21.4' 21.15'10.75'25'6'10.3'DUPLEX (3,400 SF) DUPLEX (3,400 SF) DUPLEX (3,400 SF) ALL DUPLEXES SHOWN ARE FOR ILLUSTRATIVE PURPOSES ONLY, ACTUAL DUPLEX FOOTPRINTS WILL VARY. DUPLEX COMPLIANCE WITH 14-3A-4C-1(a) WILL BE REVIEWED AT THE TIME OF BUILDING PERMITTING CONTRACTOR TO FIELD VERIFY EXISTING HYDRANT LOCATION AND RELOCATE OFF MAIN IF NECESSARY FOR WATER MAIN EXTENSION 107' LOT WIDTH AT 25' SETBACK 104' LOT WIDTH AT 25' SETBACK 94' LOT WIDTH AT 25' SETBACK 96' LOT WIDTH AT 25' SETBACK 100' LOT WIDTH AT 25' SETBACK SHARED USABLE OPEN SPACE (OUTSIDE OF EXISTING WOODLANDS) = 10,000 SF CONSERVATION EASEMENT CONSERVATION EASEMENT CONSERVATION EASEMENT CONSTRUCTION LIMITS (SEE SHEET P.3-P.5 FOR SENSITIVE AREA IMPACTS) R17'R45'R25'5' SIDE W A L K CONSERVATION EASEMENT (16.0 AC) 7 1 0 71572072573 0 7 4 0 745 750 755 765 7 7 0775 76575576 0 750 745740755 7757657 5 5 750755 745 730 740 75 0 735740730 725 760 765 770770760765755750745740 750 76 0 76577 0 760 755 750 74 5 740 7307 2 0 7257307157207157057006956 9 0 755740725755 760 77076 5 760 750740735 755750745 735730720 770760SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10 W8W8W8W8W8W8W8W8W8W8W8 W8W8 W8 W8 W8 W8 W8 W8 W8 W8 W8W8 W8 W8SS8SS8SS8SS8SS8 SS8SS8SS8SS8 SS8 SS8 SS8 SS8 SS8 SS8 SS8 OUTLOT B 145,613 SF 3.34 AC OUTLOT A 577,941 SF 13.27 AC 33'95' 92' 375'621'332' 31 '20'60'20'31'24' 427' 156' 290'81'300'654' 372' 602'40'105'8'85'61'52'15' 22' 92' 60' 41' 104' 48' LOT A (R.O.W.) 113,644 SF 2.61 AC 745750755760765765770 769 771 7 7 2 77 3 760763760 765 765764766760765 770 765 760760771770765770765738 739 754 760 761 75575676075075177 1 765 766 760749 756 ST15ST15ST15ST15ST15ST15 W8W8W8W8W8W8 LOT 13 11,597 SF 0.27 AC LOT 16 14,999 SF 0.34 AC LOT 17 14,736 SF 0.34 AC LOT 18 10,170 SF 0.23 AC LOT 19 12,478 SF 0.29 AC LOT 15 14,222 SF 0.33 AC LOT 14 10,170 SF 0.23 AC LOT 1 14,384 SF 0.33 AC LOT 2 11,741 SF 0.27 AC LOT 3 11,609 SF 0.27 ACLOT 4 11,596 SF 0.27 AC LOT 8 14,403 SF 0.33 AC LOT 12 13,811 SF 0.32 AC LOT 9 13,319 SF 0.31 AC LOT 11 11,288 SF 0.26 AC LOT 10 11,413 SF 0.26 AC LOT 23 78,884 SF 1.81 AC LOT 20 14,647 SF 0.34 AC LOT 21 10,424 SF 0.24 AC 113'106' 90'12'171'199'164' 21' 90' 11' 112' 99' 90' 12' 57'67' 55'21' 90' 98'113'113'113'113'113'21' 124'111'105' 105' 107' 91'110'110'110'109'102'63' 65'200'135'165'141' 154'142'112' 97' 8' 102'13' 99'108'108'108'458'123'40'126'41'47'121'110' 110' LOT 22 13,046 SF 0.30 AC LOT B (R.O.W.) 784 SF 0.02 AC58'40'33'50'32'140'54'47'89'37'ST15 ST15735733729740ST15 762 761 76 0 75 9 762 764766 7 5 7 761760 761 7 6 0 76176 1 760 755 752762766767 762758754748765770771 7647 6 4 740735731LOT 5 16,633 SF 0.38 AC LOT 6 16,950 SF 0.39 AC LOT 7 15,244 SF 0.35 AC 78' 6' 7 6 '64'90' 6' 107' 105' 87'19'115' 22'15'57'38'218'136'37'75775 6 ST15FIELD BOOK: DRAWN BY: CHECKED BY: APPROVED BY: DATE: NO.REVISION DESCRIPTION BDV APPROVED DATE / / / / / / / / SITE GRADING & EROSION CONTROL www.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING P3.0 CJZ BDV PROJECT NO: 20034-20-2 08/01/22 NOTES: 1.CONTRACTOR SHALL VERIFY DEPTH AND LOCATION OF ALL EXISTING UTILITIES AND STRUCTURES PRIOR TO CONSTRUCTION ACTIVITIES. 2.CARE SHOULD BE TAKEN TO PROTECT ALL EXISTING STRUCTURES AND UNDERGROUND FACILITIES. 3.ALL SITE WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE GEOTECHNICAL EXPLORATION REPORT OF RECORD FOR THE SITE, WHERE APPLICABLE. 4.THE STORM WATER POLLUTION PREVENTION PLAN (SWPPP) SHALL BE KEPT ON THE CONSTRUCTION SITE AT ALL TIMES FROM THE DATE CONSTRUCTION ACTIVITIES BEGIN TO THE DATE OF FINAL STABILIZATION. ALL OPERATORS/CONTRACTORS WORKING ONSITE MUST SIGN THE CERTIFICATION STATEMENT PROVIDED AND WILL BECOME CO-PERMITTEES ON THE NPDES GENERAL PERMIT NO. 2 FOR THIS SITE. ALL OPERATORS/CONTRACTORS WORKING ONSITE SHALL BE SUPPLIED A COPY OF THE SWPPP AND MUST BE FAMILIAR WITH ITS CONTENTS. THE SWPPP MUST BE PERIODICALLY UPDATED TO SHOW CURRENT EROSION CONTROL PRACTICES. UPDATED VERSIONS OF THE SWPPP WILL BE PROVIDED TO ALL OF THE OPERATORS/CONTRACTORS WHOM ARE AFFECTED BY THE CHANGES MADE TO THE SWPPP. IT WILL BE THE DUTY OF THE PERMITTEE (OWNER OR GENERAL CONTRACTOR) TO SEE THAT THESE REQUIREMENTS ARE MET. 5.CONTRACTOR SHALL STRIP ALL ORGANIC MATERIAL WITHIN CONSTRUCTION LIMITS. A MINIMUM 6” DEPTH. REFER TO IOWA CITY AND SUDAS FOR All OTHER GRADING REQUIREMENTS. 6.PRIOR TO ANY SITE GRADING ACTIVITIES, THE CONTRACTOR SHALL OBTAIN A CSR PERMIT FROM THE CITY OF IOWA CITY. 7.ALL DISTURBED AREAS NOT PAVED OR HARD SURFACE ON THE SITE SHALL RECEIVE MINIMUM 6" TOPSOIL. 8.MAINTAIN SUBSTANTIAL VEGETATED AREA AROUND ENTIRE PROJECT PERIMETER TO ACT AS VEGETATED FILTER STRIP. CONTRACTOR SHALL INSTALL ADDITIONAL SILT FENCE OR EQUIVALENT TO ENSURE EROSION AND SEDIMENTATION MEET THE REQUIREMENTS OF THE GENERAL PERMIT NO. 2. 9.CONTRACTOR SHALL PROTECT ALL ADJOINING PROPERTIES FROM DISRUPTION DURING CONSTRUCTION ACTIVITIES. 10.FILL AREAS WITHIN STREETS AND AREAS OF 4' 0R GREATER FILLS WlTHIN BUILDING AREAS AS SHOWN ON THE GRADING PLAN REQUIRE SOIL TESTING BY AN APPROVED GEOTECHNICAL FlRM. THESE AREAS TO RECEIVE STRUCTURAL FlLL AND TESTING PER LOCAL BUILDING DEPARTMENT REQUIREMENTS. PROVIDE TESTING RESULTS TO OWNER AND ENGINEER OF RECORD. 11.PROPER PERMITS SHALL BE IN PLACE FOR ANY GRADING ACTIVITIES WITHIN THE CITY RIGHT OF WAY. 12.FINISHED CONTOURS REPRESENT FINISH GROUND ELEVATIONS. 13.ALL SLOPES TO BE NO STEEPER THAN 3.5:1.<><><><><><><><><><><><> <><><><><><><>EXISTING TREE LINE (TYP) INSTALL STABILIZED CONSTRUCTION ENTRANCE PER SUDAS DETAIL 9040.20 (TYP) CONCRETE WASHOUT AREA PORTA-POTTY AREA WASTE / CHEMIC A L STORA G E A R E A INSTALL SILT FENCE, FILTER SOCK OR EQUIVALENT PER SUDAS DETAILS 9040.19 & 9040.20 TOPSOIL STOCKPILE AREA INSTALL FILTER SOCK BEHIND ALL DROP CURBS AT SIDEWALK RAMP LOCATIONS (TYP.)<><><><> 3.5:1 MAX (TYP) CRITICAL 25% - 39% TOTAL ONSITE CRITICAL SLOPES = 328,991 SF (7.55 ACRES) TOTAL DISTURBED CRITICAL SLOPES = 63,473 SF (1.46 AC) 19.3% DISTURBED EXISTING PROTECTED 40% - 100% TOTAL ONSITE PROTECTED SLOPES = 55,031 SF (1.26 AC) TOTAL DISTURBED MANMADE PROTECTED SLOPES = 5,575 SF* (0.13 AC) *10.3% DISTURBED PROTECTED MANMADE SLOPES TOTAL TEMPORARY DISTURBED PROTECTED SLOPES = 80 SF** (0.002 AC) **FOR STORM SEWER INSTALLATION SCALE: 1"=50' GRAPHIC SCALE IN FEET 1007550250 30 UNIT 12,000 SF (3 STORY) EXIS TI N G 4 0' S A NI T A R Y SEW E R E A S E M E N T EXISTING GRAVEL ROAD 22'46'EXISTING SLOPES LEGEND CONSTRUCTION LIMITS (TYP)<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> <> < > < ><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> <> < > < ><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> <> <> <><><><><><><><><> <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>< > <><><><><><><><><><><><><><>< > < > <><><><> INSTALL SILT FENCE, FILTER SOCK OR EQUIVALENT AROUND ALL INTAKES.<><><>15' UTILITY EAS E M E N T 15' UTILITY EAS E M E N T 15' UTIL I T Y E A S E M E N T 15' UTIL I T Y E A S E M E N T15' UT IL ITY EASEMENT15' UT IL ITY EASEMENT<><><><><><><><><><><><><><> <><><><><><><><><><><><> <> <> <> <> <> <> <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> < > <> <><><><><><> <><><> <> <> <> PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA EQUIPMENT/ MATERIAL STORAGE & STAGING AREA 90'75' 60'40'<><><><><><><><>PROPOSED 8' WIDE BERM @ 740.0 <><><><><><><><><><><><><><><><><><><><><><><><><><><> <> <> < > < > <> <><><><><><><> < > < > <> <> <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> <> <><><><><><><><><>44'44'38'26' 26 '34'16'30'28' 28' 3 8 ' 38'38'22'22'10'10'34'34'10'3 8 ' 38'20'20' PROTECTED SLOPES BUFFER - 2' OF BUFFER PER VERTICAL FOOT (50' MAX) TOTAL BUFFER AREA = 160,919 SF (3.69 AC)* 0.9% BUFFER AREA DISTURBED (1,375 SF) *BUFFER FOR MANMADE PROTECTED SLOPES NOT INCLUDED, TEMPORARY DISTURBED PROTECTED SLOPE AND BUFFER AREA IS FOR STORM SEWER INSTALLATION MANMADE PROTECTED SLOPES <><><><><><><><><><><><><><><><><><><> 7 1 0 71572072573 0 7 4 0 745 750 755 765 7 7 0775 76575576 0 750 745740755 7757657 5 5 750755 745 730 740 75 0 735740730 725 760 765 770770760765755750745740 750 76 0 76577 0 760 755 750 74 5 740 7307 2 0 7257307157207157057006956 9 0 755740725755 760 77076 5 760 750740735 755750745 735730720 770760SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10 W8W8W8W8W8W8W8W8W8W8W8 W8W8 W8 W8 W8 W8 W8 W8 W8 W8 W8W8 W8 W8SS8SS8SS8SS8SS8 SS8SS8SS8SS8 SS8 SS8 SS8 SS8 SS8 SS8 SS8 OUTLOT B 145,613 SF 3.34 AC OUTLOT A 577,941 SF 13.27 AC 33'95' 92' 375'621'332' 31 '20'60'20'31'24' 427' 156' 290'81'300'654' 372' 602'40'105'8'85'61'52'15' 22' 92' 60' 41' 104' 48' LOT A (R.O.W.) 113,644 SF 2.61 AC 745750755760765765770 769 771 7 7 2 77 3 760763760 765 765764766760765 770 765 760760771770765770765738 739 754 760 761 75575676075075177 1 765 766 760749 756 ST15ST15ST15ST15ST15ST15 W8W8W8W8W8W8 LOT 13 11,597 SF 0.27 AC LOT 16 14,999 SF 0.34 AC LOT 17 14,736 SF 0.34 AC LOT 18 10,170 SF 0.23 AC LOT 19 12,478 SF 0.29 AC LOT 15 14,222 SF 0.33 AC LOT 14 10,170 SF 0.23 AC LOT 1 14,384 SF 0.33 AC LOT 2 11,741 SF 0.27 AC LOT 3 11,609 SF 0.27 ACLOT 4 11,596 SF 0.27 AC LOT 8 14,403 SF 0.33 AC LOT 12 13,811 SF 0.32 AC LOT 9 13,319 SF 0.31 AC LOT 11 11,288 SF 0.26 AC LOT 10 11,413 SF 0.26 AC LOT 23 78,884 SF 1.81 AC LOT 20 14,647 SF 0.34 AC LOT 21 10,424 SF 0.24 AC 113'106' 90'12'171'199'164' 21' 90' 11' 112' 99' 90' 12' 57'67' 55'21' 90' 98'113'113'113'113'113'21' 124'111'105' 105' 107' 91'110'110'110'109'102'63' 65'200'135'165'141' 154'142'112' 97' 8' 102'13' 99'108'108'108'458'123'40'126'41'47'121'110' 110' LOT 22 13,046 SF 0.30 AC LOT B (R.O.W.) 784 SF 0.02 AC58'40'33'50'32'140'54'47'89'37'ST15 ST15735733729740ST15 762 761 76 0 75 9 762 764766 7 5 7 761760 761 7 6 0 76176 1 760 755 752762766767 762758754748765770771 7647 6 4 740735731LOT 5 16,633 SF 0.38 AC LOT 6 16,950 SF 0.39 AC LOT 7 15,244 SF 0.35 AC 78' 6' 7 6 '64'90' 6' 107' 105' 87'19'115' 22'15'57'38'218'136'37'75775 6 ST15CONSTRUCTION LIMITS EXISTING ONSITE WETLANDS TOTAL EXISTING ONSITE WETLAND AREA = 39,114 SF (0.90 AC) EXISTING 100' WETLANDS BUFFER (AVERAGED) TOTAL ONSITE 100' BUFFER AREA REQUIRED= 264,950 SF (6.08 AC) TOTAL ONSITE BUFFER AVERAGE AREA PROVIDED = 318,050 SF (7.30 AC) EXISTING WETLANDS TO BE REMOVED AND MITIGATED ONSITE TOTAL AREA = 2,575 SF (0.059 AC) EXISTING 50' WETLANDS BUFFER (BUFFER REDUCTION) TOTAL ONSITE 50' BUFFER AREA = 49,422 SF (1.13 AC) PROPOSED ONSITE MITIGATED WETLANDS TOTAL PROPOSED ONSITE WETLAND AREA = 40,739 SF (0.94 AC) FIELD BOOK: DRAWN BY: CHECKED BY: APPROVED BY: DATE: NO.REVISION DESCRIPTION BDV APPROVED DATE / / / / / / / / WETLANDS DISTURBANCE AND PRESERVATION www.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING P4.0 CJZ BDV PROJECT NO: 20034-20-2 08/01/22 EXISTING TREE LINE (TYP) SCALE: 1"=50' GRAPHIC SCALE IN FEET 1007550250 4 UNITS (3,660 SF) 30 UNIT 12,000 SF (3 STORY) EXIS TI N G 4 0' S A NI T A R Y SEW E R E A S E M E N T EXISTING GRAVEL ROAD 22'46'20' MIN WETLANDS LEGEND CONSTRUCTION LIMITS (TYP) 15' UTILITY EAS E M E N T 15' UTILITY EAS E M E N T 15' UTIL I T Y E A S E M E N T 15' UTIL I T Y E A S E M E N T15' UT IL ITY EASEMENT15' UT IL ITY EASEMENT EXISTING 0.015 AC WETLAND TO BE REMOVED MITIGATED ONSITE (SEE WETLAND REPORT) 100' WETLAND BUFFER AVERAGE 50' WETLAND BUFFER (BUFFER REDUCTION) NOTE: EXISTING DELINEATED WETLANDS SHOWN ARE FROM EARTHVIEW WETLAND DELINEATION REPORT #SOUTHGATE-004 PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA EXISTING 0.020 AC WETLAND TO BE REMOVED MITIGATED ONSITE (SEE WETLAND REPORT) EXISTING 0.024 AC WETLAND TO BE REMOVED MITIGATED ONSITE (SEE WETLAND REPORT) PROPOSED WETLAND 0.030 AC PROPOSED WETLAND 0.066 AC 50'50'50' 5 0 ' 50 '100'100' 100'100'1 0 4 '100'100'100' 6 0 . 0 5 '101' 1 0 0 '100'146'230'210'50' SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10 W8W8W8W8W8W8W8W8W8W8W8 W8W8 W8 W8 W8 W8 W8 W8 W8 W8 W8W8 W8 W8SS8SS8SS8SS8SS8 SS8SS8SS8SS8 SS8 SS8 SS8 SS8 SS8 SS8 SS8 OUTLOT B 145,613 SF 3.34 AC OUTLOT A 577,941 SF 13.27 AC 33'95' 92' 375'621'332' 31 '20'60'20'31'24' 427' 156' 290'81'300'654' 372' 602'40'105'8'85'61'52'15' 22' 92' 60' 41' 104' 48' LOT A (R.O.W.) 113,644 SF 2.61 ACST15 ST15ST15ST15ST15ST15 W8W8W8W8W8W8 LOT 13 11,597 SF 0.27 AC LOT 16 14,999 SF 0.34 AC LOT 17 14,736 SF 0.34 AC LOT 18 10,170 SF 0.23 AC LOT 19 12,478 SF 0.29 AC LOT 15 14,222 SF 0.33 AC LOT 14 10,170 SF 0.23 AC LOT 1 14,384 SF 0.33 AC LOT 2 11,741 SF 0.27 AC LOT 3 11,609 SF 0.27 ACLOT 4 11,596 SF 0.27 AC LOT 8 14,403 SF 0.33 AC LOT 12 13,811 SF 0.32 AC LOT 9 13,319 SF 0.31 AC LOT 11 11,288 SF 0.26 AC LOT 10 11,413 SF 0.26 AC LOT 23 78,884 SF 1.81 AC LOT 20 14,647 SF 0.34 AC LOT 21 10,424 SF 0.24 AC 113'106' 90'12'171'199'164' 21' 90' 11' 112' 99' 90' 12' 57'67' 55'21' 90' 98'113'113'113'113'113'21' 124'111'105' 105' 107' 91'110'110'110'109'102'63' 65'200'135'165'141' 154'142'112' 97' 8' 102'13' 99'108'108'108'458'123'40'126'41'47'121'110' 110' LOT 22 13,046 SF 0.30 AC LOT B (R.O.W.) 784 SF 0.02 AC58'40'33'50'32'140'54'47'89'37'ST15 ST15ST15 LOT 5 16,633 SF 0.38 AC LOT 6 16,950 SF 0.39 AC LOT 7 15,244 SF 0.35 AC 78' 6' 7 6 '64'90' 6' 107' 105' 87'19'115' 22'15'57'38'218'136'37'ST15FIELD BOOK: DRAWN BY: CHECKED BY: APPROVED BY: DATE: NO.REVISION DESCRIPTION BDV APPROVED DATE / / / / / / / / www.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING CJZ BDV PROJECT NO: 20034-20-2 08/01/22 SCALE: 1"=50' GRAPHIC SCALE IN FEET 1007550250 15' UTILITY EAS E M E N T 15' UTILITY EAS E M E N T 15' UT IL ITY EASEMENT15' UT IL ITY EASEMENT 15' UTIL I T Y E A S E M E N T 15' UTIL I T Y E A S E M E N T EXIS TI N G 4 0' S A NI T A R Y SEW E R E A S E M E N T EXISTING GRAVEL ROAD CONSTRUCTION LIMITS (TYP) WOODLAND DISTURBANCE & PRESERVATION P5.0 EXISTING TREE LINE TOTAL SITE AREA: 27.68 AC. TOTAL WOODLAND AREA ONSITE: 22.9 AC DISTURBED WOODLAND AREAS ONSITE = 12.78 AC (55.8%)* TOTAL WOODLAND ONSITE PRESERVATION AREA = 10.12 AC (44.2%) *DISTURBED AREA INCLUDES ALL TREES WITHIN 50 FEET OF PROPOSED CONSTRUCTION LIMITS TO ACCOUNT FOR POSSIBLE ROOT DAMAGE WOODLAND DISTURBANCE CALCULATIONS WOODLANDS HATCH LEGEND DISTURBED WOODLAND AREA WITHIN CONSTRUCTION LIMITS (9.35 AC) 50' WOODLAND BUFFER AREA* (3.43 AC) WOODLAND PRESERVATION AREA (10.12 AC) EXISTING TREE LINE (TYP) 50' BUFFER OFFSET LINE (TYP) PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA 15' SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10SS10 W8W8W8W8W8W8W8W8W8W8W8 W8W8 W8 W8 W8 W8 W8 W8 W8 W8 W8W8 W8 W8SS8SS8SS8SS8SS8 SS8SS8SS8SS8 SS8 SS8 SS8 SS8 SS8 SS8 SS8 OUTLOT B 145,613 SF 3.34 AC OUTLOT A 577,941 SF 13.27 AC 33'95' 92' 375'621'332' 31 '20'60'20'31'24' 427' 156' 290'81'300'654' 372' 602'40'105'8'85'61'52'15' 22' 92' 60' 41' 104' 48' LOT A (R.O.W.) 113,644 SF 2.61 ACST15 ST15ST15ST15ST15ST15 W8W8W8W8W8W8 LOT 13 11,597 SF 0.27 AC LOT 16 14,999 SF 0.34 AC LOT 17 14,736 SF 0.34 AC LOT 18 10,170 SF 0.23 AC LOT 19 12,478 SF 0.29 AC LOT 15 14,222 SF 0.33 AC LOT 14 10,170 SF 0.23 AC LOT 1 14,384 SF 0.33 AC LOT 2 11,741 SF 0.27 AC LOT 3 11,609 SF 0.27 ACLOT 4 11,596 SF 0.27 AC LOT 8 14,403 SF 0.33 AC LOT 12 13,811 SF 0.32 AC LOT 9 13,319 SF 0.31 AC LOT 11 11,288 SF 0.26 AC LOT 10 11,413 SF 0.26 AC LOT 23 78,884 SF 1.81 AC LOT 20 14,647 SF 0.34 AC LOT 21 10,424 SF 0.24 AC 113'106' 90'12'171'199'164' 21' 90' 11' 112' 99' 90' 12' 57'67' 55'21' 90' 98'113'113'113'113'113'21' 124'111'105' 105' 107' 91'110'110'110'109'102'63' 65'200'135'165'141' 154'142'112' 97' 8' 102'13' 99'108'108'108'458'123'40'126'41'47'121'110' 110' LOT 22 13,046 SF 0.30 AC LOT B (R.O.W.) 784 SF 0.02 AC58'40'33'50'32'140'54'47'89'37'ST15 ST15ST15 LOT 5 16,633 SF 0.38 AC LOT 6 16,950 SF 0.39 AC LOT 7 15,244 SF 0.35 AC 78' 6' 7 6 '64'90' 6' 107' 105' 87'19'115' 22'15'57'38'218'136'37'ST15SCALE: 1"=50' GRAPHIC SCALE IN FEET 1007550250 FIELD BOOK: DRAWN BY: CHECKED BY: APPROVED BY: DATE: NO.REVISION DESCRIPTION BDV APPROVED DATE / / / / / / / / LANDSCAPE PLANTING PLAN CAD File: I:\projects\20000\20034\20034-20\20034-20-2 CP Heights (27 AC)\DWG\Plats\20034-20-2 PP v6.dwg Date Plotted : Aug 01, 2022 - 9:20am Plotted By : BDVwww.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING L1.0 CJZ BDV PROJECT NO: 20034-20-2 LANDSCAPE CALCULATIONS IOWA CITY CODE 14-2B-6: C-3, 14-5E, & 14-5F LANDSCAPING AND SCREENING ZONING: EXISTING: ID-RP PROPOSED: RM-12 RM-12: LOW DENSITY MULTI-FAMILY RESIDENTIAL ADJACENT ZONING: NORTH: RS-8 SOUTH: CC2 WEST:RM-12 EAST: ID-RS, RS-5 TREE REQUIREMENTS FOR MULTI-FAMILY: 14-5E-8 MINIMUM REQUIREMENTS 1 TREE/550 SF BUILDING SPACE BUILDING SPACE: 24 BUILDINGS TOTALING: 98,800 SF 98,800/550= 179.64 TREES REQUIRED/PROVIDED: 180 BUFFERS/SCREENING PER 14-2B-6:C-3 LANDSCAPE SCREENING REQUIREMENTS NO SCREENING REQUIRED AS PROPOSED MULTI-FAMILY BUILDINGS BLOCK VIEW OF DRIVEWAYS FROM ADJACENT PROPERTIES. LANDSCAPE CALCULATIONS TREES REQUIRED/PROVIDED: 180 OVERSTORY TREE ORNAMENTAL TREE LEGEND CONIFEROUS TREE PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA08/01/22 15' UT IL ITY EASEMENT15' UT IL ITY EASEMENT EXIS TI N G 4 0' S A NI T A R Y SEW E R E A S E M E N T 40' SETBAC K PROPOSED RETAINING WALL 60' ROW 28' B-B 5' WALK SANITARY AND STORM SEWER EASEMENT CONSTRUCTION LIMITS (SEE SHEET P.3-P.5 FOR SENSITIVE AREA IMPACTS) EXISTING TREE LINE 15' U TI LI T Y E A S E M E N T 8' EXISTING TRAIL14 3 4 . 8 1 ' FUTURE TRAFFIC CIRCLE 03 - PFV 01 - PAN 03 - PFV 03 - PTN 04 - PSE 06 - MIP 01 - PAN 03 - PSE 05 - MIP 02 - PTN 04 - PAN 04 - PAN 05 - PSE 01 - PTN 03 - PFV 01 - MIP 02 - CAP 01 - CCF 02 - CCS 02 - CCN 01 - NSB 01 - MIP 01 - COS 01 - CCF 01 - QMC 01 - QRL 03 - PSE 03 - LSR 04 - NSB 01 - PXA 03 - PFV 04 - PSE 03 - PFV 01 - PXA 01 - MIP05 - PSE 02 - PXA 02 - PAN 01 - LTT 02 - COS 02 - QRC 03 - QBS 02 - QRL 02 - QMC 06 - PSE 02 - QBS 04 - PFV 03 - CBF 03 - GDE 01 - QXW 05 - PSE 02 - PAN 02 - QBS 02 - COH 03 - TMH 02 - CCT 02 - OVE 02 - CCN 01 - AAD 01 - SPD 02 - AAD 03 - AXG 02 - SPD 01 - SPD 01 - AAD 01 - CAP 02 - CVW 02 - AXG 02 - CAP 03 - CVW 02 - AXG 01 - LSR 02 - CVW 01 - LTT 01 - QRC 05 - PSE 01 - PFV 01 - PSE FIELD BOOK: DRAWN BY: CHECKED BY: APPROVED BY: DATE: NO.REVISION DESCRIPTION BDV APPROVED DATE / / / / / / / / PLANTING DETAILS CAD File: I:\projects\20000\20034\20034-20\20034-20-2 CP Heights (27 AC)\DWG\Plats\20034-20-2 PP v6.dwg Date Plotted : Aug 01, 2022 - 9:20am Plotted By : BDVwww.halleng.com LANDSCAPE ARCHITECTURE LAND DEVELOPMENT PLANNING HALL & HALL ENGINEERS, INC. 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 PHONE: (319) 362-9548 FAX: (319) 362-7595 LAND SURVEYING CIVIL ENGINEERING L2.0 CJZ BDV PROJECT NO: 20034-20-2 PRELIMINARY PLAT, PLANNED DEVELOPMENT OVERLAY, AND SENSITIVE AREAS DEVELOPMENT PLAN FOR CARDINAL HEIGHTS IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA08/01/22 GENERAL LANDSCAPE NOTES 1.CONTRACTOR TO LOCATE ALL UTILITIES PRIOR TO EXCAVATION. BEFORE COMMENCEMENT OF ANY WORK, CONTACT IOWA ONE CALL (1-800-292-8989) OR 811 AT LEAST 48 HOURS PRIOR TO DIGGING. CONTRACTOR TO REPAIR DAMAGE TO UTILITIES AND STRUCTURES IMMEDIATELY AT CONTRACTORS EXPENSE. 2.PRIOR TO PLANT MATERIAL INSTALLATION, THE LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE SHALL APPROVE PLANT LOCATIONS. FIELD ADJUSTMENTS OF PROPOSED PLANT LOCATIONS MAY BE REQUIRED TO MINIMIZE POTENTIAL INTERFERENCE WITH EXISTING UTILITIES, TO MINIMIZE HAZARDS TO PLANT GROWTH AND TO IMPROVE MAINTENANCE CONDITIONS AND/OR IN CONSIDERATION OF OTHER FACTORS. 3.PRIOR TO INSTALLATION, ALL TREE PLANTING LOCATIONS SHALL BE FLAGGED AND PLANTING BEDS SHALL BE DELINEATED FOR APPROVAL BY THE PROJECT LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE. CONTACT THE PROJECT LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE ONE WEEK PRIOR TO ANTICIPATED PLANT MATERIAL INSTALLATION DATE FOR LAYOUT APPROVAL. 4.ALL PLANT MATERIAL SHALL AT LEAST MEET MINIMUM REQUIREMENTS SHOWN IN THE "AMERICAN STANDARD FOR NURSERY STOCK" (ANSI Z60.1-LATEST EDITION). 5.PLANT QUANTITIES ARE FOR CONTRACTOR'S CONVENIENCE. DRAWINGS SHALL PREVAIL WHERE DISCREPANCIES OCCUR. 6.NO PLANT MATERIAL SHALL BE SUBSTITUTED WITHOUT THE AUTHORIZATION OF THE LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE. 7.PROVIDE A MINIMUM 3" DEPTH OF SHREDDED HARDWOOD MULCH IN ALL PLANTING BEDS AND TREE RINGS. MULCH RINGS FOR TREES SHALL BE A MINIMUM SIX FOOT (6') DIAMETER. ALL MULCH BEDS AND TREE RINGS SHALL CONTAIN SPADE/SHOVE CUT EDGING AT MULCH EDGE. 8.NURSERY TAGS SHALL BE LEFT ON PLANT MATERIAL UNTIL LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE HAS COMPLETED THE INITIAL ACCEPTANCE. 9.CONTAINER GROWN STOCK SHALL HAVE THE CONTAINER REMOVED AND THE ROOT BALL CUT THROUGH THE SURFACE IN TWO VERTICAL LOCATIONS. 10.ALL PLANTS SHALL BE BALLED AND WRAPPED OR CONTAINER GROWN AS SPECIFIED. NO CONTAINER STOCK WILL BE ACCEPTED IF IT IS ROOT BOUND. ALL ROOT WRAPPING MATERIAL MADE OF SYNTHETICS, METALS, OR PLASTICS SHALL BE REMOVED AT TIME OF PLANTING. 11.AS NEEDED, STAKE ALL NEWLY PLANTED TREES RELATIVE TO WIND EXPOSURE. ALL PLANTS SHALL BE SET PLUMB TO GROUND AND FACED FOR BEST APPEARANCE. AS NECESSARY, PRUNE DEAD BRANCHES OR THOSE THAT COMPROMISE APPEARANCE AND STRUCTURE TO A MAX OF 13 THE PLANT. 12.CONTRACTOR SHALL WATER AND MAINTAIN ALL SEEDED AREAS AS WELL AS ALL PLANT MATERIAL UNTIL GROUND FREEZES. MAINTENANCE IS INCIDENTAL AND INCLUDES, BUT IS NOT LIMITED TO, WEEDING, MULCHING, AND OTHER NECESSARY RELATED OPERATIONS UNTIL INITIAL ACCEPTANCE. INITIAL ACCEPTANCE IS CONSIDERED TO BE THE DATE AT WHICH PLANTING AND MULCHING, ETC., PER LANDSCAPE PLAN, HAS BEEN COMPLETED AND APPROVED BY LANDSCAPE ARCHITECT OR OWNER'S REPRESENTATIVE. 13.ALL PLANT MATERIAL SHALL BE GUARANTEED TO BE IN VIGOROUS GROWING CONDITIONS FOR A PERIOD OF ONE (1) YEAR FROM DATE OF INITIAL ACCEPTANCE. REPLACE ALL PLANT MATERIAL UP TO ONE YEAR OF INITIAL ACCEPTANCE, IN ACCORDANCE WITH LANDSCAPE PLANS. ALL PLANTS THAT ARE DEAD OR IN AN UNHEALTHY OR UNSIGHTLY STATE ARE REQUIRED TO BE REPLACED AT NO ADDITIONAL COST TO THE OWNER. 14.ALL AREAS DISTURBED BY CONSTRUCTION SHALL HAVE FULL SURFACE RESTORATION IMPLEMENTED BY MEANS OF TURF GRASS LAWN SEED AND/OR SOD, CONTRACTOR TO VERIFY/COORDINATE WITH OWNER UNLESS NOTED OTHERWISE. 15.ALL SEEDING APPLICATION NOTES ARE LISTED IN SOD/SEED APPLICATION NOTES. CONTRACTOR SHALL FOLLOW SEED MANUFACTURER'S RECOMMENDED SPECIFICATIONS FOR PRODUCT INFORMATION & INSTALLATION, OR SUDAS SPECS/DESIGN STANDARDS OR CITY STANDARDS, AS APPLICABLE. 16.FOR ALL OTHER LANDSCAPING WORK NOT ADDRESSED VIA MANUFACTURER'S SPECIFICATIONS OR NOT COVERED WITHIN THESE GENERAL NOTES, CONTRACTOR SHALL FOLLOW SUDAS OR CITY STANDARDS AS APPLICABLE. THE PLAN AND NOTES ON THIS SHEET SHALL SUPERCEDE SUDAS OR CITY STANDARDS AS APPLICABLE 17.ALL TREES TO BE PLACED WITHIN PARKING LOT ISLANDS ARE TO STRICTLY FOLLOW APPLICABLE SUDAS OR CITY STANDARDS. 18.ALL LANDSCAPE TO BE INSTALLED PER APPLICABLE SUDAS OR CITY STANDARDS. 19.NURSERY SOURCE FOR LANDSCAPE PLANTS SHOWN HEREON SHALL BE WITHIN A 500 MILE RADIUS OF IOWA CITY, IOWA AND GROWN IN A CLIMATE ZONE OF 5A OR COLDER. 20.PROVIDE AND MAINTAIN POSITIVE DRAINAGE THROUGHOUT CONSTRUCTION AND INSTALLATION. DO NOT ALLOW ADDITION OF TOPSOIL, PLANTING SOIL OR MULCH TO DETER POSITIVE DRAINAGE OR TO CREATE AREA OF LOCALIZED PONDING. BED PREPARATION AND MULCHING NOTES 1.IMPORTED TOPSOIL, IF REQUIRED, SHALL BE: FERTILE, FRIABLE, NATURAL TOPSOIL, WITH A CLAY CONTENT NOT EXCEEDING 30% AND ORGANIC MATTER CONTENT NOT LESS THAN 5% FREE FROM LUMPS, COARSE SANDS, STONES, ROOTS, STICKS, AND OTHER FOREIGN MATERIAL, WITH ACIDITY RANGE OF BETWEEN Ph 6.0 and 6.8. 2.PLANTING SOIL: PLANTING SOIL (i.e. BACKFILL AREAS AROUND ROOT BALLS AS SHOWN ON TREE/SHRUB INSTALLATION DETAIL) SHALL BE AMENDED. THOROUGHLY MIX 4 PARTS TOPSOIL, 1 PART COMPOST, 1 PART SAND. TOPSOIL SHALL BE AS SPECIFIED WITHIN THE NOTE ABOVE. COMPOST SHALL BE FINELY SCREENED GRADED TO PASS SIEVE AS FOLLOWS: -MINIMUM OF 85% BEING 1/4" OR SMALLER (DRY BASIS RESULT). -MINIMUM OF 70% BEING 5/32" OR SMALLER (DRY BASIS RESULT). -WITH CLUMPS OR PARTICLES 3/4" DIAMETER OR GREATER. SAND SHALL BE C33 WASHED CONCRETE SAND, OR APPROVED EQUAL. 3.PRIOR TO MULCHING ALL PLANTING BED AREAS, APPLY COMMERCIAL GRADE PRE-EMERGENT HERBICIDE (PREEN OR APPROVED EQUAL), PER MANUFACTURE'S DIRECTIONS, TO ALL PLANTING BEDS. SURFACE RESTORATION APPLICATION NOTES 1.ALL TURF GRASS LAWN SEED, SHALL BE PER SUDAS TYPE 1 LAWN MIX APPROVED EQUAL 2. ALL TURF GRASS LAWN AREAS, UNLESS NOTED OTHERWISE, ARE TO BE PLANTED AND INSTALLED AS PER THE SUDAS SPECIFICATIONS. SEED/ SOD APPLICATION NOTES 1. IF TURF GRASS LAWN SEED ALTERNATE IS USED IN LIEU OF SOD, ALL SEEDING APPLICATION AREAS SHALL PER SUDAS TYPE 1 LAWN MIX. ALL TURF GRASS SEEDED AREAS SHALL HAVE S150 EROSION CONTROL BLANKET INSTALLED. 2. ALL TURF GRASS LAWN AREAS, WHETHER SODDED OR SEEDED, UNLESS NOTED OTHERWISE, ARE TO BE PLANTED AND INSTALLED AS PER SUDAS SPECIFICATIONS FOR SEEDING OR SOD. 3. ALL TURF GRASS SOD TO BE OF THE SAME PERFORMANCE QUALITY AND SPECIES OF SUDAS TYPE 1 SPECIFICATIONS. SEE PLANTING PLAN TREE & SHRUB PLANTING NOTES: 1.REMOVE TOP 2 3 OF WIRE BASKET AND BURLAP ONCE PLACED INTO PLANTING HOLE. REMOVE ALL SISAL AND SYNTHETIC TWINE. 2.TRUNK FLARE SHOULD BE EXPOSED BEFORE DETERMINING PLANTING HOLE DEPTH. 3.PLANT TREE WITH TRUNK FLARE 1-2" MAXIMUM ABOVE ORIGINAL GRADE, AVOID PLANTING TREE TOO DEEPLY. 4.PLANTING HOLE TO BE AT MINIMUM 3 TIMES THE WIDTH OF ROOTBALL AT SOIL SURFACE, SLOPING TO THE WIDTH OF ROOT BALL AT BASE. PLANTING HOLE WIDTH NEAR SURFACE IS INCREASED TO 5 TIMES THE WIDTH OF ROOTBALL WHEN SOILS ARE HIGHLY COMPACTED OR HEAVY IN CLAY CONTENT. 5.SCARIFY PLANTING HOLE TO HELP ELIMINATE THE CREATION OF A SOIL INTERFACE. 6.PLACE ROOTBALL ON COMPACTED & LEVELED SUBGRADE 7.REMOVE EXISTING SOIL FROM EXCAVATED PLANTING PIT AND REPLACE WITH PLANTING SOIL. WHILE BACKFILLING, WORK PLANTING SOIL AROUND ROOTBALL TO MINIMIZE LARGE AIR POCKETS AND ENSURE BETTER VERTICAL SUPPORT. 8.AVOID MOUNDING MULCH & MAKING CONTACT WITH TRUNK. FORM MULCH RING SAUCER TO HELP HOLD WATER DURING ESTABLISHMENT. DIAMETER OF MULCH AREA SHOULD BE CLEAR OF GRASS, WEEDS, ETC. TO REDUCE COMPETITION WITH TREE ROOTS. 9.SHREDDED HARDWOOD MULCH 10.UNDISTURBED SOIL STAKING NOTES: (SEE GENERAL LANDSCAPE NOTES FOR MORE DETAIL). S1.STAKING WIRE S2.RUBBER HOSE SET LOOSE TO ALLOW FOR TRUNK TAPER AND LESS DETRIMENTAL GROWTH. S3.STEEL FENCE POST STAKE DRIVEN INSIDE MULCH RING DIAMETER. DRIVE STAKES 6" TO 1'-0" INTO UNDISTURBED SOIL BELOW ROOTBALL. 10 5 7 6 7 3 10 7 98 4 2 S1 9 9030.101 REVISION 10-18-11 SHEET 1 of 1 New PLANTING PIT PLANTING PIT (Bare Root Plants) 3 3" Deep Mulch Finished Grade 2Spread root system in natural position with soil excavated from pit. Over-excavate 6 inches. Place 6 inches of loose soil in pit prior to planting. Install with root collar at or slightly above grade. Do not place mulch within 2 inches of trunk. Begin transition at edge of root ball. Cut and completely remove all twine, burlap, and wire baskets from root ball prior to placing backfill material. 1 2 3 4 5 Scarify sides of pit. 1 1/2 to 2 Times Root System Depth asRequired3 5 Finished Grade 3" Deep Mulch Depth of Root Ball or Container Root System 1 1/2 to 2 Times Root Ball Diameter Place root ball on undisturbed soil. PLANTING PIT (Balled and Burlapped Plants) 1 Scarify sides of pit. 3 3" Deep Mulch Finished Grade PLANTING PIT (On Slopes) Original Grade 4 Place root ball on undisturbed soil. 4 Form 3'' deep saucer. Scarify sides of pit.FIGURE 9030.101SHEET 1 OF 1Form 3" deep saucer. Form 3" deep saucer. 5 Depth of Root Ball or Container Root System 1 1/2 to 2 Times Root Ball Diameter SUDUS Standard Specifications 9030.102 REVISION 10-18-11 SHEET 1 of 2 New TREE STAKING, GUYING, AND WRAPPING Wrap trunk from ground line to first branch when specified in the contract documents. 1 STAKING STAKING PLAN (Trees 2 1/2 inch diameter or smaller) 1/4 to 1/3 Tree Height (2'-0" min.) 1/2 to 2/3Tree Height (4'-0" min.)Garden Hose 1 Planting Pit per Figure 9030.101 Steel Post 6''STAKING PLAN (Trees larger than 2 1/2 inch diameter)2'-0"min.Flagging Material Flagging Material Place one stake to southwest.FIGURE 9030.102SHEET 1 OF 2Place one stake to southwest. Place one stake to southwest. SUDUS Standard Specifications REVISION 10-18-11New SHEET 2 of 2 9030.102 Flagging Material Earth Anchor 1/3 to 1/2 Tree HeightGUYING PLAN GUYING 1/3 Tree HeightFIGURE 9030.102SHEET 2 OF 2Garden Hose One anchor to the southwest. Cable or Manufactured Restraint System Planting Pit per Figure 9030.101 1 Wrap trunk from ground line to first branch when specified in the contract documents. 1 TREE STAKING, GUYING, AND WRAPPING SUDUS Standard Specifications PlyGem Vinyl Wicker PlyGem Vinyl Modern Iron PlyGem Vinyl Vintage Dublin Fox River Ridgestone Exterior Elevation 1/16" = 1'-0" PlyGem Vinyl Vintage Dublin Fox River Ridgestone PlyGem Vinyl Wicker PlyGem Vinyl Modern Iron Cardinal Heights March 11, 2022 Summary Report for Good Neighbor Meeting Project Name: ___________________________Project Location: _________________________ Meeting Date and Time: ________________________________________________________ Meeting Location: _____________________________________________________________ Names of Applicant Representatives attending: ______________________________________ ______________________________________ Names of City Staff Representatives attending: _______________________________________ Number of Neighbors Attending: ________ Sign-In Attached? Yes ______ No ______ General Comments received regarding project (attach additional sheets if necessary)- _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Concerns expressed regarding project (attach additional sheets if necessary) - _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Will there be any changes made to the proposal based on this input? If so, describe: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Staff Representative Comments ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Cardinal Heights East of Camp Cardinal Blvd, west of Camp Cardinal Rd February 1st, 2022 - 5:30pm to 6:30pm Zoom Meeting F. Joe Hughes - Navigate; Jason Walton - Navigate Brian Vogel -Hall and Hall; Susan Forinash -HHE Anne Russet - Senior Planner 7 X Neighbors were not particularly excited about potentially losing some privacy and seeing the private woodland area behind their home being disturbed. Applicant explained the closest proposed home will be approximately 400' from any existing home and will be buffered by existing woodlands and drainage way. The proposed development will be at an elevation of at least 50' higher than the existing homes. Old trees were cut down but never removed from previous work that started but was never completed. Project will cause increased traffic Storm water runoff Proposed building proximity to existing homes Construction trash Added additional stormwater detention basin Added proposed trees along north boundary to provided additional screening for existing homes From:Tom Bender To:Anne Russett Cc:Rob Bender Subject:Rezoning REZ22-0001 Date:Tuesday, July 12, 2022 10:00:00 AM Attachments:image001.png image008.png image009.png image010.png Anne, I am an owner of Cardinal Villas at 30 and 80 Gathering Place Lane. I received notification of the rezoning request for IC Grove East and while I am generally in favor of the request, I do have some comments; It appears that Deer Creek Road will be stubbed to Camp Cardinal Road with the intention of later adding a traffic circle. If this connection is to provide 2ndary egress, it would be potentially putting an increased amount of traffic on a section of gravel road from the intersection southward to Gathering Place Lane. This section of road has been the source of erosion in the form of gravel washing down into the intersection of Camp Cardinal Road and Gathering Place Ln. The increase in traffic on the gravel portion will create more dust and the intersection of Camp Cardinal Road and Camp Cardinal Blvd is already a dangerous place to pull out of due to the reduced visibility on the curve and the high speed of traffic (well above posted limit) on Camp Cardinal Blvd. Perhaps a signal at that intersection would help. All that being said, I like the project and I believe it will add synergy to the area. Tom Thomas J Bender Assurance Property Management 52 Sturgis Corner Drive Iowa City, IA 52246 Partner 319-530-7333 319-358-0556 tom@assurancepm.com www.assurancepm.com From:Jo Emerson To:Anne Russett Subject:East of Camp Cardinal Blvd Date:Wednesday, July 20, 2022 2:47:48 PM Consideration should be given to Increase in traffic on Camp Cardinal Blvd, which has already increased substantially in the last nine years. Aesthetically the new development could impact property value of some existing homes in that area. In my opinion, townhomes and duplexes would fit in best rather than large apartment complex. Sincerely, Mary Jo Emerson 839 Camp Cardinal Rd Sent from my iPhone This email is from an external source. From:Erik Winborn To:Anne Russett Cc:Esther Tetteh; Josh Slattery; Mark Gedlinske; Hedlund Steve; Dan Fishburn Subject:Winborn and Hedlund Statements in Opposition to Navigate Home"s Rezoning Request Date:Monday, August 1, 2022 3:18:50 PM Attachments:We sent you safe versions of your files.msg Winborn Statement P&Z Aug 1.pdf Hedlund Statement before P&Z, Aug 1.pdf Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. Dear Ms. Rusett We share a duplex with Steve and Chris Hedlund. Their address is 864 Ryan Ct, Iowa City and our address is 862 Ryan Ct. The Hedlund’s and us are adjacent to the property that is subject to the rezoning request on Camp Cardinal Blvd. We attached our written statements that we would like the Planning and Zoning Commission to consider. We also request that the statements be included in the administrative record for the rezoning request. Unfortunately, the Hedlund’s and us are out of town and will not be able to testify in the public meeting on Wednesday. Dan Fishburn and Mark Gedlinske sent you written statements earlier today. We would like the record to reflect that we agree with their statements. We appreciate the work you and your staff have done on the rezoning request. Sincerely Erik and Carol Winborn This email is from an external source. From:Ernie Galer To:Anne Russett Subject:Rezoning concerns Date:Tuesday, August 2, 2022 2:34:39 PM Commimission Members, Subject rezoning South of Ryan Ct.: Our major concerns are drainage and the removal of trees coming down the slope toward our homes. We are going to request that the two buildings at the north end of the project shown on the plan (4 units) be eliminated so that trees will not be removed coming down the hill. We also want the City to understand that we have major concerns with drainage. We are experiencing erosion in the drainage creek behind our homes, particularly at the east end. We believe the City needs to update the storm water management plan for the entire area given all of the recent construction activity. Ernie Galer 822 Ryan Ct. Sent from Mail for Windows From:Cindy Lebsack To:Anne Russett Cc:dan.fishburn@comcast.net Subject:Iowa City Zoning Hearing August 3 Date:Tuesday, August 2, 2022 8:21:32 PM We are Michael and Cindy Lebsack and live at 802 Ryan Court, Iowa City. We share the same concerns and agree without reservation on all points listed in the letters written by our neighbors (Hedlunds and Winborns). We look forward to attending the upcoming meeting on August 3rd to convey our support for the opposition of this project. Thank you. Michael and Cindy Lebsack Item Number: 7.b. A ugust 16, 2022 Motion setting a p u b l ic h earing for September 6, 2022 on an ord inan ce conditional l y rezonin g ap p roximatel y 1,470 square feet of l and from Hig h Density Mu l ti-F amil y Residen tial zone with a Historic District O verlay (O H D/R M-44) to Neighborh ood Commercial zone with a Historic District O verl ay (O H D/C N-1). AT TAC HM E NT S : Description P&Z S taff Report STAFF REPORT To: Planning and Zoning Commission Item: REZ22-0010 518 Bowery St Prepared by: Emani Brinkman, Planning Intern Date: August 3, 2022 GENERAL INFORMATION: Applicant: Connor Moellenbeck Daydrink Coffee connor@daydrink.coffee Contact Person: See above. Owner: M&W Properties Ryan Wade ryanwade1000@gmail.com Requested Action: Rezone from High Density Multi-Family Residential with a Historic District Overlay (OHD/RM-44) Zone to Neighborhood Commercial with a Historic District Overlay (OHD/CN- 1) Zone Purpose: To allow for a coffee shop on the property Location: 518 Bowery Street Location Map: Size: 1,470 Square Feet Existing Land Use and Zoning: High Density Multi-Family Residential with a Historic District Overlay (OHD/RM- 44), Commercial building 2 Surrounding Land Use and Zoning: North: Residential (RM-44) South: Residential (RM-44) East: Residential (RM-44) West: Residential (RM-44) Comprehensive Plan: 25+ DU/A District Plan: Central Neighborhood Open Space District: C3 Public Meeting Notification: Properties within 500’ of the subject property received notification of the Planning and Zoning Commission public meeting. A rezoning sign was posted on the site July 5, 2022. File Date: July 5, 2022 45 Day Limitation Period: August 19, 2022 BACKGROUND INFORMATION: The applicant, Connor Moellenbeck, is seeking a rezoning from High Density Multi-Family Residential with a Historic District Overlay (OHD/RM-44) to Neighborhood Commercial with a Historic District Overlay (OHD/CN-1) for a 1,470 square foot property located at 518 Bowery Street. The applicant intends to open a coffee shop at the subject property. The subject property contains a one and a half story building with a one-story addition. The building was originally constructed sometime between 1856-1864 as a grocery store by John M. Haas. Having been established as a commercial business prior to the adoption of a zoning code by the City in the mid-1920s, the property has continued to be used for non- residential purposes on the ground floor throughout its existence. The existing 720 square- foot building was originally used as a grocery store, and historic records show continued use as a grocery store from 1895 until the early 1970s when it served as the first home of the New Pioneer Cooperative Society. A retail establishment, the House of Jade, moved in when the New Pioneer moved out in 1975. Records show a brief tenancy by Helen Caldicott Community School in 1983. More recently the building was used by Zaza’s Pasta and then as an office. In 2012, the property was designated a Local Historic Landmark. The historic designation protects the building from demolition as well as exterior modification that would diminish its historic integrity. The designation also makes the property eligible for certain exceptions 3 and zoning waivers to allow the continued use of the property. In 2012 the property was granted a special exception to allow for sales-oriented retail use and then in 2016 was granted a special exception for general office and commercial retail (EXC12-000010 and EXC16-00010). These special exceptions allowed the continuance of commercial uses within a residential zone. Since the building has remained vacant for over a year, the property has lost its non-conforming use status and cannot receive a special exception for a different non-conforming use. In 2013 there was another special exception application submitted to convert the sales-oriented retail use to a coffee shop, the application was ultimately withdrawn. Given the size of the property and structure, it is not possible for the property to be re-adapted for a multi-family use and single-family residential is not allowed within the zoning district. The applicant wishes to establish another Daydrink coffee shop location at the property. Their mission is to provide high quality coffee while preventing continued adoption of “single-use” plastic. Daydrink only use glass jars for to-go containers with the hope of creating a more sustainable focused community. The applicant held a good neighbor meeting on July 27, 2022, but no one from the public attended. ANALYSIS: Current Zoning: The property is currently zoned as High-Density Multi-Family Residential with a Historic Preservation Overlay (OHD/RM-44). RM-44 zoning provides areas for development of high-density, multi-family dwellings and group living quarters but does not allow single-family or duplex dwellings. The zone allows, as a provisional use, hospitality-oriented retail (hotels, guest houses, meeting or event facilities), but does not allow any other retail or commercial uses. Through a special exception, community service uses are allowed. The purpose of High-Density Multi-Family Residential is for high-density multi-family housing located in proximity to downtown, the University, or other employment centers. The minimum lot requirement for a non-residential use in RM- 44 zoning is 5,000 square feet; minimum frontage is 35 feet; front setback is 20 feet; the required side setback is 10 feet. The property does not meet any of these minimum dimensional standards. The property does meet the rear 20 feet setback standards. The property is a Local Historic Landmark and is listed in the National Register of Historic Places. Changes to the exterior of the building would require review by the Historic Preservation Commission. The Historic District Overlay will still apply if the underlying zone is changed to CN-1. Proposed Zoning: The purpose of the Neighborhood Commercial Zone (CN-1) is to promote small-scale retail sales and personal service uses in a neighborhood shopping area. The zoning encourages neighborhood shopping areas that are conveniently located and that primarily serve nearby residential neighborhoods and promote pedestrian- oriented development at an intensity level that is compatible with surrounding residential areas. Allowed uses are restricted in size to promote smaller, neighborhood-serving businesses and to limit adverse impacts on nearby residential areas. Unlike the RM-44 zone, the CN-1 zone does not have a minimum lot area requirement nor a minimum frontage requirement. The front setback requirement is 5’ and the side and rear 4 setbacks are 0’ unless the property abuts a non-residential zone, which is the case with the rear boundary of the subject property. Uses allowed in the CN-1 zone are outlined in Table 1. Table 1 – Uses Allowed in CN-1 Household living uses Group Households PR Multi-family dwellings PR Animal Related Commercial Use General PR Commercial Recreational Uses Indoor PR/S Eating or Drinking Establishments PR/S Office Use General PR Medical PR Quick Vehicle Servicing Uses S Retail Uses Alcohol sales-oriented retail PR Hospitality oriented retail PR Personal service oriented PR Sales oriented PR Basic utility uses PR/S Community Service Uses General community service S Daycare uses PR Educational facilities Specialized PR Parks and open space uses PR Utility-scale ground- mounted solar energy systems S Communication transmission facility uses PR/S P = Permitted; PR = Provisional; S = Special Exception Coffee shops are classified as Eating Establishments. Eating establishments are provisionally allowed in CN-1 if they meet certain standards (see 14-4B-4-B-10), such as a maximum occupancy load of 100, which can be increased through a special exception. Additionally, drive-throughs are prohibited. Given the proximity to adjacent residential uses, staff recommends a condition that commercial uses may not be open to the public between the hours of 10:00 p.m. and 7:00 a.m. This helps to ensure the commercial use of the property remains compatible with nearby residential properties and to minimize activities that may be injurious to the use and enjoyment of residential uses in the vicinity. A similar condition was also recommended for Deluxe Bakery’s rezoning (REZ17-0006). Parking: The property has two parking spots. Eating establishments require 1 space per 150 square feet or 1/3 the occupant load, whichever is less. Depending on the floorplan, which is yet to be determined, the proposed use could require 4 off-street 5 parking spaces. Staff has notified the applicant that the property is eligible for a parking reduction via special exception due to its local historic landmark status and one may be needed for the proposed coffee shop. On-street parking along the portion of Bowery Street is prohibited during daytime business hours. Additionally, there is a high demand for on-street parking in the surrounding neighborhoods. Rezoning Review Criteria: Staff uses the following two criteria in the review of rezoning: 1. Consistency with the comprehensive plan. 2. Compatibility with the existing neighborhood character. Compliance with Comprehensive Plan: The Future Land Use Map of the Comprehensive Plan identifies this property as appropriate for multi-family residential development at a density of 25+ dwelling units per acre. The Central District Plan Future Land Use Map has the subject property designated as High-Density Multi-Family Redevelopment. This land use category is targeted at the redevelopment of existing multi-family where living conditions are less than ideal due to a lack of adequate pedestrian amenities and little open space. The plan category notes that possible redevelopment scenarios will need to be assessed prior to redevelopment. Due to the subject property’s local landmark status, demolition of the building will not happen unless the building was structurally unsound. Although the proposed rezoning does not directly align with the land use policy direction outlined in the Comprehensive Plan and the Central District Plan, there are several goals and policies within the plans that support the rezoning. The Comprehensive Plan encourages sustainable and walkable neighborhoods and envisions neighborhood commercial uses as contributing to the quality of life within neighborhoods. The Plan states: Neighborhood commercial areas can provide a focal point and gathering place for a neighborhood. The businesses within a neighborhood commercial center should provide shopping opportunities within convenient walking distance for the residents in the immediate area. The design of the neighborhood commercial center should have a pedestrian orientation with the stores placed close to the street, but with sufficient open space to allow for outdoor cafes and patios or landscaping. Parking should be located to the rear and sides of stores with additional parking on the street (IC2030: Comprehensive Plan Update page 22). The Comprehensive Plan also has goals about establishing strategies to retain and encourage growth of existing locally owned businesses, and recognize that small, and independently owned, local businesses are integral to Iowa City’s ‘brand’ and sense of identity (IC2030: Comprehensive Plan Update page 32). Also, to promote economic growth, encourage a healthy mix of local businesses and support entrepreneurial activity. Allowing the rezoning of this property, allows for the city to create space for neighborhood commercial. Additionally, since this building is currently vacant, a rezoning can help with infill development which is another goal in the comprehensive plan (IC2030: Comprehensive Plan Update page 7). 6 The Central District Plan acknowledges several properties originally developed with buildings that served as neighborhood grocery stores and have remained, over time as non-conforming commercial uses. These include the Design Ranch Building on Dodge Street, the former Seaton’s Meat Market, Watt’s Grocery on Muscatine, and Deluxe Bakery on South Summit Street. This property is like the other properties in that it has historically been commercial in a residential zone. Keeping these buildings as their original type of use create neighborhood commercial areas that serve as the focal point of a neighborhood (Central District Plan page 3). Iowa City’s Historic Preservation Plan also has goals to protect historic resources through efficient legislation and regulatory measures (Goal 2). The Plan also recommends that the City adopt strategies to conserve historic neighborhoods which reflect their organic development, historical roles and traditions, modern needs, and economic health and stability (Goal 10). Compatibility with Existing Neighborhood Character: This building has operated with non-residential uses since the building was built. This property has contained a grocery store, retail businesses, and offices, all as non-conforming uses. Those previous uses were compatible with the surrounding neighborhood character. As noted by the Comprehensive Plan, neighborhood commercial contributes to the quality of life in the neighborhood. When the building was built over 150 years ago, it was deliberately built along a main thoroughfare near a high traffic area, to attract business (National Register of Historic Places nomination, page 11, 16, and 19). The building being in a high-density area allows for pedestrian traffic for people who live in the immediate area. Traffic Implications: Due to the size of the lot, the limited ability to provide off -street parking, and the small amount of street parking on the surrounding streets, these would be a deterrent to people driving to the site. Any business on this property will have to rely on customers coming on foot or bike from the surrounding neighborhood. The property is in an established, high-density neighborhood. The neighborhood has easy pedestrian and biking access and is close to the University and downtown. SUMMARY: In summary, Staff supports the rezoning of 518 Bowery Street from High Density Multi-Family Residential with a Historic District Overlay (OHD/RM-44) Zone to Neighborhood Commercial with a Historic District Overlay (OHD/CN-1) Zone. Both the Comprehensive Plan and the Central District Plan contain language about having commercial uses in neighborhoods to help strengthen the community and increase the diversity of neighborhoods. The Historic Preservation Plan contains goals to protect historic resources through regulatory measures and conserve historic neighborhoods. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, the rezoning will be considered by the City Council. STAFF RECOMMENDATION: Staff recommends that the application submitted by Connor Mollenbeck for a rezoning from High Density Multi-Family Residential with a Historic Preservation (OHD/RM-44) to Neighborhood Commercial with a Historic Preservation Overlay (OHD/CN-1) for a 1,470 7 square foot property located at 518 Bowery Street be approved, subject to the following conditions: 1.Any commercial use may not be open to the public between 10:00 p.m. and 7:00 a.m. ATTACHMENTS: 1.Location Map 2.Zoning Map 3.Aerial Photograph Approved by: _________________________________________________ Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services BOWERY STS VAN BUREN STS JOHNSON STREZ22-0010 518 Bowery Streetµ Prepared By: Emani Brinkman Date Prepared: July 2022 An application submitted by Connor Moellenbeck for approval of a rezoning of 1,470 square feet of 518 Bowery Street from High Density Multi-Family Residential Zone with a Historic District Overlay (OHD/RM-44) to Neighborhood Commercial Zone with a Historic District Overlay (OHD/CN-1). 0 0.01 0.020.01 Miles BOWERY STS VAN BUREN STS JOHNSON STRM44 REZ22-0010 518 Bowery Streetµ 0 0 00 Miles Prepared By: Emani Brinkman Date Prepared: July 2022 An application submitted by Connor Moellenbeck for approval of a rezoning of 1,470 square feet of 518 Bowery Street from High Density Multi-Family Residential Zone with a Historic District Overlay (OHD/RM-44) to Neighborhood Commercial Zone with a Historic District Overlay (OHD/CN-1). LYON'S 2ND ADDITION E 21' OF S 70' LOT 15 BLK 6 Item Number: 7.c. A ugust 16, 2022 Resol u tion settin g a public hearin g on September 6, 2022 on th e p roject manual an d estimate of cost for th e constru ction of th e 2022 Sanitary Sewer Manhol e and Pip e Rehab ilitation Constru ction Proj ect, d irectin g City Cl erk to p u b l ish n otice of said hearin g , and d irectin g th e City En g ineer to place said p roject manual on file for p u b l ic inspection. Prepared B y:J oe Welter, S r. Civil E ngineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$550,000 available in the Annual S ewer Main Replacement, A ccount #V 3101 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: Each year, the City bids a project to rehabilitate sanitary sewer manholes and pipes through a lining process. T his rehabilitation of manholes and pipes is one of the components of the City’s annual sanitary sewer repair and replacement program. Background / Analysis: T his project includes lining approximately 11,500 linear feet of sanitary sewer pipe, reinstatement of approximately 200 service connections, lining 46 manholes, and other associated work for locations near the f ollowing streets: Bancrof t D rive, C alif ornia Avenue, C rosby L ane, Grantwood Drive, Gleason Drive, North Dubuque S treet, Montrose Avenue, North Seventh Avenue, Ridgewood D rive, Rochester Avenue, R ochester Court, R ussell Drive, Tanglewood Street, Ventura Avenue, W indsor Court, W indsor Drive, and Woodridge Avenue. T he estimated cost of construction for the project is $550,000. AT TAC HM E NT S : Description Resolution Prepared by:Joe Welter,Public Works,410 East Washington Street,Iowa City,Iowa 52240,(319)356-5144 Resolution No. 22-203 Resolution setting a public hearing on September 6, 2022 on the project manual and estimate of cost for the construction of the 2022 Sanitary Sewer Manhole and Pipe Rehabilitation Construction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Annual Sewer Main Replacement - Account #V3101. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above- mentioned project is to be held on the 6th day of September, 2022, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 16th day of August , 2022 C r Approved by Attest: \ • i1 City lerk City Attorn 's'ffice (J (Liz Craig —08/11/2022) It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Item Number: 11. A ugust 16, 2022 Resol u tion auth orizing conveyan ce of th e the prop erty at 724 Ronal d s Street. Prepared B y:Tracy Hightshoe, Neighborhood & Development S ervices Director Reviewed By:Geoff Fruin, City Manager F iscal I mpact:L ot to be sold for $75,400. Recommendations:Staff: Approval Commission: NA Attachments:Resolution Executive S ummary: T he C ity currently owns land located at 724 R onalds Street. T he property, which included a single family home, was acquired in a sheriff’s sale on D ecember 13, 2016 for $86,800. T he home had a long history of nuisance violations dating back to 1987. Due to years of neglect and code violations, the B uilding Of f icial determined the structure was a dangerous building and the home was demolished in 2022. T he C ity received a purchase of f er by T he Housing F ellowship to acquire the property for $75,400, the assessed value of the land. T he Housing F ellowship intends to construct up to two single f amily homes for af f ordable housing through the S tudent B uilt P rogram in partnership with the I owa City Community School D istrict and the Home Builder ’s A ssociation, Vocational Training Council. T he public hearing to convey the land is set for A ugust 16, 2022. Background / Analysis: T he requested proposal is a collaborative effort between the City, the Housing Fellowship, the local HB A Vocational Training Council (VT C), and the Iowa City Community School District. Under the proposal the City would sell the lot to the Housing Fellowship to own, develop, and manage the home(s) built as affordable rental housing for families. T he VT C would manage the construction and the ICCS D instructor would provide the instruction and student labor to help build the home(s). T he venture will offer several benefits for Iowa City. It will help address the affordable housing shortage, implement City climate action goals, create infill walkable housing, and introduce students to career opportunities. T his project will introduce ICCSD students to great paying, vital careers in the trades. T he trades are in dire need of skilled employees. T here are roughly 4,000 job vacancies in Iowa, with that number expected to increase by at least 7% by 2030. T he IC C SD will provide a full-time program instructor who will lead the instruction, on and off site, supervising the students in hands on construction of the home. GT Karr, current HB A VT C chair, will manage the project. It will be based on the prior ICCS D Student Build program, as well as building on the recent success of the Student Remodel in 2021 (South District Homeownership Program), and the 2022 Residential Construction Confidence Course for Women. T he property is zoned RS-8, and the lot is 80’x150’. Due to the zoning and the alley along the north side, it may be possible to split the lot into two 40’x150’ lots to allow T he Housing Fellowship to build two single family homes. T he Housing Fellowship will procure the financing, with the intent to build one home in the 2023-2024 school year and, if feasible, a second the following school year. T his schedule allows time for all parties to work through the design and planning process. T he Housing Fellowship plans to request funds for the acquisition of the lot through the City’s Affordable Housing Fund, Opportunity Fund. T his request and grant agreement will be on the August 16, 2022 City Council agenda for consideration. T he lot is in the Brown Street Historic District. T he design of the home(s) are required to be submitted to the Historic Preservation Commission for review and issuance of a Certificate of Appropriateness. T he home(s) must reflect the historic style of the neighborhood and be 1 ½ to 2 stories in height. T he Housing Fellowship plans on holding a Good Neighbor Meeting to discuss the project before they submit plans to the Historic Preservation Commission for review. AT TAC HM E NT S : Description resolution Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240(319)356-5030 Resolution No. 22-204 Resolution authorizing conveyance of the property at 724 Ronalds Street. Whereas, the property at 724 Ronalds Street was a nuisance property for many years; and Whereas, the City purchased 724 Ronalds Street at Sheriffs sale; and Whereas, because the condition of the home and out-building on the property were beyond rehabilitation, the City demolished the structures and the property at 724 Ronalds Street is now a vacant lot; and Whereas, the City has received an offer to purchase 724 Ronald Street for the principal sum of $75,400 from The Housing Fellowship; and Whereas, this sale would provide the opportunity for construction of affordable housing; and Whereas, on August 2, 2022, the City Council adopted a Resolution proposing to convey its interest in 724 Ronalds Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and Whereas, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 724 Ronalds Street, Iowa City, Iowa, subject to a sanitary sewer easement, for the sum of$75,400. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. It was moved by Weiner and seconded by Taylor the Resolution be adopted, and upon roll call there were: Resolution No. 22-204 Page 2 AYES: NAYS: ABSENT: x Alter x Bergus x Harmsen g Taylor x Teague x Thomas x Weiner Passed and approved this 16th day of Aug' c-t , 2022. M � r Attest: i 1: Cit Clerk Approved by City Attorney's ice (Sue Dulek—08/10/22) Item Number: 12. A ugust 16, 2022 Resol u tion approvin g a $75,400 fu n d ing request from Th e Housin g F ellowship to acquire 724 Ronal d s Street for afford able hou sing. Prepared B y:Tracy Hightshoe, Neighborhood Development S ervices Director Reviewed By:Geoff Fruin, City Manager F iscal I mpact:$75,400 request from the A ffordable Housing Opportunity F und Recommendations:Staff: Approval Commission: NA Attachments:T he Housing F ellowship's F unding Request Resolution Exhibit A -grant agreement Executive S ummary: T he Housing F ellowship (T HF ) has a purchase agreement to acquire 724 R onalds to construct up to two homes through the I owa C ity Community S chool D istrict's S tudent-B uilt House program. T he homes would be added to their inventory and provide affordable housing for households under 60% of area median income. T he Housing Fellowship is a nonprofit housing provider that owns and manages 209 rental units throughout J ohnson C ounty. The Housing F ellowship requests $75,400 through the City's A f f ordable Housing F und for acquisition costs. T he grant requirements are outlined in the attached grant agreement, Exhibit A . Background / Analysis: T HF will enter a Memorandum of Understanding (MO U) with the I owa C ity C ommunity S chool District and the Greater I owa City Area Home B uilders Association's Vocational Training Council (V T C) to build up to two homes on the property. T HF 's goal is to design and build a 3 to 5 bedroom/2 bathroom home to rent to income qualified households. T he C ity will require at least a 10-year compliance period and T HF shall rent the homes to households under 60% of area median income (a household of 4 can make up to $65,400 to qualify). I n the event T HF does not enter a MO U with the I C C S D and V T C or does not build a home by A ugust 30, 2024, the grant funds must be repaid and the land must be conveyed back to the City. T he home will be designed in accordance with relevant historic preservation guidelines for the Brown Street Historic D istrict with an additional goal of net-zero energy design. T HF plans to host a good neighbor meeting with Northside neighbors. T HF must get a C ertif icate of Appropriateness f rom the Historic P reservation Commission bef ore a building permit will be issued. T here is $629,864 available in the A ffordable Housing Opportunity Fund. Upon funding this request, the remaining balance would be $554,464. AT TAC HM E NT S : Description T he Housing F ellowship's F unding Request resolution Exhibit A -grant agreement Prepared by Tracy Hightshoe, NDS Director, 410 E. Washington St., Iowa City, IA 52240(319)356-55244 Resolution No. 22-205 Resolution approving a $75,400 funding request from The Housing Fellowship to acquire 724 Ronalds Street for affordable housing. Whereas, The Housing Fellowship is a local Community Housing Development Organization (CHDO) whose mission is to provide affordable housing to income qualified households; and Whereas, The Housing Fellowship has a purchase agreement to acquire 724 Ronalds Street ("property") and intends to construct up to two detached single-family homes on the property through the Iowa City Community School District's Student Built House Program for the provision of affordable housing; and Whereas, The Housing Fellowship is requesting $75,400 from the City's Affordable Housing Fund, Opportunity Fund, to cover the cost of lot acquisition; and Whereas, this project will serve a public purpose and the request should be approved. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: With approval of the City Attorney, the City Manager is authorized to sign an agreement with The Housing Fellowship for $75,400 in funds to be used to acquire said property as outlined in the attached grant agreement ("Exhibit A"). Passed and approved this 16th day of August , 2022. .--- Ma ^ Approved by Attest: � ' (. . :t,L, Cit Clerk 1 City Attor ey's Office (Sue Dulek— 08/10/22) Resolution No. 22-205 Page 2 It was moved by Bergus and seconded by Alter the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Prepared by Tracy Hightshoe,NDS Director,410 E.Washington St.,Iowa City,IA 52240,319/356-5244 Exhibit A Grant Agreement Re: Lot Acquisition This Grant Agreement is entered into by and between the City of Iowa City, a municipal corporation("City"), and The Housing Fellowship ("THF") in Iowa City, Iowa. Whereas, THF has a purchase agreement for 724 Ronalds Street("property"), legally described below, and intends to construct up to two single family homes on the property through the Iowa City Community School District's Student-Built House Program; Whereas, the home(s) built on said property will be built for the provision of affordable housing thereafter; Whereas, the THF requests $75,400 from the City's Affordable Housing Fund, Opportunity Fund to cover the cost of lot acquisition; and Whereas, the City and THF desire to enter into an agreement for the contribution and use of the grant funds. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Amount of Grant Funds. The City shall provide$75,400.00 ("grant funds")to THF to acquire the property. 2. Use of Grant Funds. THF shall use the grant funds for the sole purpose of acquiring the property to build at least one single family home for affordable rental housing. 3. Acquisition of Property/Compliance Period: THF shall make all reasonable efforts to close on the sale of the property prior to October 1, 2022. Once the home(s) are completed the THF shall rent said homes to households at or below 60%of area median income for ten (10)years following the issuance of the Certificate of Occupancy("compliance period"). The property locally known as 724 Ronalds Street, Iowa City, Iowa is legally described as: Lot 7, Block 12, Original Town of Iowa City, Iowa, according to the plat thereof recorded in Book 1, Page 116, Plat Records of Johnson County, Iowa. Said Lot 7 contains 12,011 square feet and is subject to easements and restrictions of record. 4. MOU-ICCSD and HBA. THF shall take all reasonable efforts to enter a Memorandum of Understanding (MOU) with the Iowa City Community School District (ICCSD) and the Home Builders Association, Vocational Training Council (HBA-VTC) to build at least one home. The City acknowledges and agrees that THF cannot ensure that a MOU will be signed with the ICCSD and HBA-VTC for the Student-Built House program. 5. Default. If THF is unable to enter said agreement and complete a home under this program by August 30, 2024, THF shall a) convey the property to the City for a sale price of $75,400 with no additional cost to the City; and b) repay the City$75,400, the full amount of the grant funds disbursed under this agreement, at closing. Said costs to be borne solely by THF include, but are not limited to, abstracting and tax proration as set forth herein. THF, at its expense, shall provide the City with an abstract of title to the property continued through one week prior to execution and delivery of the Warranty Deed showing merchantable title in THF in conformity with Iowa law and Title Standards of the Iowa State Bar Association. THF shall take all steps to perfect title at its cost. The abstract shall become the property of the City when the purchase price is paid in full. THF shall pay the prorated share,based upon the date of closing, of the real estate taxes for the fiscal year in which closing occurs, due and payable in the subsequent fiscal year, and all unpaid taxes for prior years. The amount shall be calculated based upon the assessed valuation, legislative tax rollback and real estate tax exemptions based on the most current certified tax rate. 6. Term. This agreement is effective upon execution and shall terminate if THF is unable to purchase the property and complete a home under the Student-Built House program. If THF acquires the property and said home is completed, the agreement shall continue through the compliance period or until the parties mutually agree to terminate the agreement. 7. Mortgage. THF shall grant a mortgage to the City to secure this agreement and further agrees that the mortgage will be recorded at THF's cost. This agreement shall be an "obligation" of THF under said mortgage, and violation of this agreement by THF shall be an "event of default" under said mortgage and may result in foreclosure. 8. Documents. Upon request, THF shall provide all documentation reasonably requested by the City to show compliance with the terms of this Agreement. 9. Records. During the compliance period, THF shall provide an annual report by February 1 for the preceding calendar year showing the monthly rent and tenants' annual income. 10. Non-Assignability. THF shall not assign this Agreement without the City's written consent. 11. Nondiscrimination. THF shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin,sexual orientation,mental or physical disability,marital status,or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. 2 12. Integration. This Agreement contains the entire understanding of the parties. 13. Conflict of Laws and Venue. The laws of the State of Iowa shall govern this Agreement, and venue for any legal action hereunder shall be in the Johnson County District Court of Iowa or the U.S. District Court for the Southern District of Iowa. Dated: 8 1 1 I �� - IOWA CITY 2s % o Pruitt Ciity 0 jiht, Gff er AC.-t 'City'Manager g Dated: THE H• I G FE OWS P 0-4 By: Simon Andrew,Executive Director -40 o ~ - d City Attorney's Office 3 Late Handouts Distributed (Date) I CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — August 16, 2022 — Special Formal Meeting Information submitted between distribution of late handouts on Monday and 3:00 pm on Tuesday. Late Handouts(s): 12. Housing Fellowship Grant — See correspondence from Sara Barron 16. Removal of Commission member — See correspondence Natalie Harwood, Michael Moran, Clay Moel. Kellie Kellie Fruehling From: Sent: To: Subject: 41- Sara Barron <sara@jcaffordablehousing.org> Tuesday, August 16, 2022 9:52 AM *City Council Ronalds St, Housing Fellowship Late Handouts Distributed (Date) ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Just a quick note of support for the Ronalds St partnership with Housing Fellowship and HBA: We need more affordable rental housing for larger families We need more people trained in the building trades, especially environmentally -responsible practices The Northside will benefit from more economic inclusion Arguments about process, etc, may be genuine and may also be just garden-variety NIMBY -ism. When you get an opportunity like this, say yes! Thanks, all. Sara Sara Barron (she/her/hers) Executive Director Johnson County Affordable Housing Coalition www.!caffordablehousing.org 1 Item Number: 14. A ugust 16, 2022 Resol u tion approvin g Su b stan tial Amen d ment #1 to Iowa City's F Y21 Annual Action Plan an d al l ocations of H O ME-AR P fu n d s. Prepared B y:Cassandra Gripp, Grants S pecialist Reviewed By:Erika Kubly, Neighborhood S ervices Coordinator Tracy Hightshoe, Neighborhood and Development S ervices Director F iscal I mpact:I owa City has been awarded $1,789,981 in HO ME-A R P dollars through the American Rescue Plan Act of 2021. Recommendations:Staff: Approval Commission: Housing and Community Development - Approved by a vote of 6-0 at their J uly 28, 2022 meeting. Attachments:Minutes - HC D C 7/28/22 (draft) Resolution Appendix A - H OME-AR P Allocation Plan Appendix B - HO ME-A R P Allocation Recommendation Executive S ummary: T he A merican R escue P lan Act of 2021 allocated HO ME -A R P funds to the C ity of I owa City to address the needs of households experiencing homelessness and other vulnerable populations. To receive these funds, the C ity must submit a HO ME -A R P Allocation Plan as a substantial amendment to the F Y21 A nnual A ction Plan. T he complete draft of the HO ME -A R P Allocation Plan is available at www.icgov.org/actionplan and attached to the resolution as Appendix A . I n addition, a summary of funding recommendations is attached to the resolution as Appendix B. A public meeting and resolution considering approval of the Substantial A mendment to the F Y21 Annual Action P lan, which formally describes the distribution of HO ME -A R P f unds, will be held at the City Council meeting on August 16, 2022. Background / Analysis: City staf f and HC D C propose S ubstantial Amendment #1 to the F Y21 Annual A ction P lan to include the HO ME-A R P A llocation P lan. T he A merican R escue P lan A ct of 2021 appropriated $5 billion to communities across the U.S . to provide housing, services, and shelter to individuals experiencing homelessness and other vulnerable populations. T hese funds were allocated by formula to jurisdictions that qualified for funding through the HO M E Investment Partnership Program (HOME Program). T he City of Iowa City was allocated $1,789,981 in HOME-ARP funds to carry out these activities. Applications for competitive H OME-AR P funds were received in June, 2022. HCDC formulated funding recommendations on July 28th. T hrough the competitive funding round, Iowa City received applications from four agencies for HOME-ARP funding. Summary of the applications received is included in the HOME-ARP Allocation Recommendation (Appendix B). Additional information on specific applications can be found at www.icgov.org/actionplan. T he City did not allocate the full amount of H OME-AR P funds available. T he Iowa Finance Authority (IFA) indicated that they are considering requiring State HOME-ARP applicants to leverage local HOME-ARP funding as match in their future funding round. On last consultation with IFA, this decision was not yet made and likely would not be determined until at least December 2022. Staff recommends holding $301,739 in reserves for a future funding round after IFA announces their requirements for State HOME-ARP funds. T he draft HOME-ARP Allocation Plan was made available for public comment on July 21, 2022. HCDC received and recommended approval of the draft at the July 28, 2022 meeting. At the time of this submittal the City has not received any comments. AT TAC HM E NT S : Description Minutes- HC D C 7/28/22 (draft) Resolution Appendix A - HO ME-A R P Allocation Plan Appendix B - HO ME-A R P Allocation Recommendations MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 28, 2022 – 6:30 PM FORMAL MEETING THE CENTER ASSEMBLY ROOM MEMBERS PRESENT: Kaleb Beining, Maryann Dennis, Jennifer Haylett, Elizabeth Marilla-Kapp, Nasr Mohammed, Becci Reedus MEMBERS ABSENT: Karol Krotz, Kyle Vogel STAFF PRESENT: Erica Kubly, Brianna Thul OTHERS PRESENT: RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission recommends Council increase United Action for Youth funding from $30,000 to $45,000 with the $15,000 increase coming from the HOME-ARP reserve funds. By a vote of 6-0 the Commission recommends Council approve the HOME-ARP Allocation Plan with the $15,000 increase for United Action for Youth. By a vote of 6-0 the Commission recommends approval of the FY24 Aid to Agencies Application Materials with the understanding that requested changes to Form A and Form B will be sent to United Way. By a vote of 6-0 the Commission recommends approval of the ICHA Annual Plan to Council. By a vote of 6-0 the Commission recommends Council approve the amendment to the HCDC By-Laws as written in agenda item #9 with the addition that “nonprofit experience” be changed to “nonprofit management experience”. CALL MEETING TO ORDER: Beining called the meeting to order at 6:30 PM. CONSIDERATION OF MEETING MINUTES: JUNE 23, 2022: Dennis moved to approve the minutes of June 23, 2022. Mohammed seconded the motion. A vote was taken and the minutes were approved 6-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. WELCOME NEW MEMBERS: Beining welcomed new member Haylett. Haylett noted she has lived in Iowa City for 8 years and she is an associate professor of instruction in the department of sociology and criminology. Housing and Community Development Commission July 28, 2022 Page 2 of 8 2 OFFICER NOMINATIONS: Reedus nominated Dennis as Vice Chair, Marilla-Kapp seconded the motion, a vote was taken and the motion passed 6-0. Dennis nominated Beining as Chair, Reedus seconded the motion, a vote was taken and the motion passed 6-0. DISCUSS HOME-ARP ALLOCATION PLAN AND CONSIDER BUDGET RECOMMENDATION TO CITY COUNCIL: Kubly explained the City received about almost 1.8 million dollars in HOME-ARP funds through the American Rescue Plan Act (ARPA) but this isn't the ARPA funds that the City received this is a separate pool of money was received because the City is HOME funding recipients, but it did come out of the same federal act. Eligible activities are development and support of affordable housing, tenant -based rent assistance, provision of supportive services, and acquisition and development of non-congregate shelter units. Kubly stated when they do HOME projects such as a rental project they're typically serving someone under 60% of the area median income so they're looking at income as the qualifying factor that makes them eligible for the program, however these HOME-ARP funds have a phrase called qualifying population so it's not technically based on income but the eligibility is people experiencing homelessness, or at risk of homelessness, domestic violence, dating violence, sexual assault, stopping human trafficking and other populations with high risk of housing instability. Some of the HOME rules are the same and some of them are very different so staff developed an allocation plan and that's what they must submit to HUD in order to get the funds. A portion of the m oney is going to be for the City staff who's administering the programs and then for the rest of it they did an application process for people to apply for those funds. Kubly stated they ended up getting four applications, Shelter House with supportive services for permanent support housing, Iowa Legal Aid for legal services to increase housing stability, Domestic Violence Intervention Program for construction of the shelter that they're building, and then United Action for Youth applied for their transitional living program. Staff scored the applications and made a funding recommendation which is within the allocation plan, staff is looking for a recommendation of the plan as a whole but also if the Commission has edits to the allocation staff is open to hearing about that as well. The process for this plan was staff had to do some consultation with agencies that serve the qualifying populations and they started at the local homeless coordinating board and talked to all those agencies and then had some consultations with various agencies outside of that. Staff also completed a needs assessment and gap analysis and identified what gaps there are in services and how they can fill those gaps. Kubly included the scoring criteria that staff used and how they got those scores and how they allocated it in the agenda packed. Cassie Gripp is administering these funds and she wrote a memo of the thought process as staff were evaluating the projects. The next step would be to take this recommendation from the Comm ission to City Council for approval and then submit it to HUD and with their approval the City could start the projects. Dennis asked if the budget received is set in stone because the amount that was budgeted for non - congregate shelter was $500,000 but DVIP applied for $750,000 so is that okay? Kubly explained their recommendation was $500,000 for that project based on the scores. Dennis acknowledged that but could they apply for $750,000 when there is only $500,000 in that fund. Kubly explained when they solicited the applications, they did not have the money into different categories, they did that after they received the applications. Kubly also mentioned they have about $300,000 in reserves because the State has HOME-ARP and they're offering if Iowa City organizations want to apply for State funding, they need to have a local match, so staff set aside money to leverage that State funding down the road. The state is not ready to do their process yet, but staff is thinking that an agency might need a local allocation to obtain that State money. Marilla-Kapp stated the only question she had was whether that was the reason for giving those two agencies with lower scores a percentage of their request, is that a standard way of operating that an agency would get a percentage rather than the total based on scores. Kubly responded if the City has Housing and Community Development Commission July 28, 2022 Page 3 of 8 3 the funds to use then and projects were eligible, they’d probably fully fund everything, they just also wanted to make sure that they had a sufficient pot to match the State money. Dennis asked if the applicants here could apply for State funds and Kubly confirmed that is correct, if it was a separate project that the City didn't already fund locally, they wouldn't be eligible unless the City gave them local HOME-ARP money. Reedus asked if both the DVIP and Shelter House are projects that the Commission funded just a couple months ago. Kubly believes so, the DVIP shelter construction was given $425,000 in CDBG money for the same project and for Shelter House this is for the 501 project for operational expenses. Reedus noted for United Action for Youth, she is a little troubled by them, number one they're the lowest score and they're only getting half their recommendations - $30,000. She understands that they scored low because they didn't specifically identify homeless youth as a subpopulation with greatest need, did staff reach out to them to ask if that was a mistake or is it that homeless youth are not going to be the population served. Kubly stated they would be serving homeless youth or at risk of being homeless youth but when staff did their consultation that wasn't one of the strongest needs identified. Mohammed asked why these applications are only graded by the staff and not by the Commissioners. Kubly replied because this is funding that the City doesn’t typically get, and it was more of a timing issue. It is a complicated program but if the Commission felt strongly about wanting to score these applications, they could defer this and do that process. Reedus asked if it would it be a problem if the Commission wanted to move United Action for Youth up to $45,000 and take $15,000 from one of the other large pots. Kubly noted they could do that, but staff cut it in half because they were doing two different properties and with half, they would be able to serve one property. She is sure that they could work with additional funds and maybe serve an additional household so that would be an option. They could take it f rom the reserves and still have about $300,000. Marilla-Kapp asked if they have had other agencies reach out after this application process to suggest that they might want to pursue that reserve pool or is it just for in case they're not disqualified from the State. Kubly replied they did have a couple agencies reach out and if the City ends up not getting any requests for a local match with State funds, they could just do another funding round. Dennis noted DVIP has to raise a lot of money to do this project and so what's the timeline to commit the funds and then to have them expended for the HOME-ARP funding. Kubly stated they have until September 2030 to spend these funds, but the plan is to try to keep within the HOME statutory requirements of a two-year commitment and a four-year completion. Dennis stated she is comfortable with the staff recommendation and also supports adding $15,000 to UAY. She did ask with the UAY teen mom transitional housing aren't those residents of those homes considered homeless because it's really transitional housing. Kubly confirmed they would be homeless or at risk of homelessness, which shows a need and meeting the criteria and definitely be eligible for the HOME-ARP funds, but staff was trying to tie it the needs assessment to what they heard that was the greatest need in the community. Reedus moved to recommend that Council increase United Action for Youth funding from $30,000 to $45,000 with the $15,000 increase coming from the HOME-ARP reserve funds. Dennis seconded the motion, a vote was taken and the motion passed 6-0. Dennis moved to recommend that Council approve the HOME-ARP Allocation Plan with the $15,000 increase for United Action for Youth. Marilla-Kapp seconded the motion, a vote was taken and the motion passed 6-0. Housing and Community Development Commission July 28, 2022 Page 4 of 8 4 REVIEW AND CONSIDER APPROVAL OF FY24 LEGACY AID TO AGENCIES APPLICATION MATERIALS: Beining noted the packet includes proposed application materials for FY24 Aid to Agencies and a staff memo on the upcoming process. Reedus asked if the recommendation was that they’re not going to make any changes to the Legacy Agency process this year. Thul confirmed the staff recommendation was to go through the process with the current scoring criteria once to see if there are flaws or things that they’d want to change in the future. Staff felt that the scoring process hadn’t truly been tested yet. Reedus noted this is a joint funding application and she knows recommendations have been made for United Way to change it and it never gets changed. Reedus wants to know if they are wasting their time by making recommendations and asked if the City has the ability to get the changes made to the application. Thul confirmed the City met with United Way and that they can make changes to the application itself. Reedus has two things on the application, on page 7, agency demographics, those should be program specific and there are some agencies that are so small that they only have one program that they're asking their money for because everything they do is dedicated to the one mission. An example of that might be Big Brothers Big Sisters or the Free Lunch Program. And then there are other agencies that are very large and have different programs they support, for example Community has one side of its agency dedicated to crisis intervention and the other side dedicated to food insecurity and then there's another side dedicated to financial assistance, so asking for agency demographics can be difficult. The information that's presented in an application should help the decision maker to make the best decision possible about how to allocate funds and if she sees that the numbers are substantially increased in a program that they've been funding because of specific need. Again, using Communit y as an example, right now housing and food insecurity are huge issues, the cost of groceries is going up and she is interested to see what they are are looking at in terms of numbers. And there may be another agency or program that they're funding that may be stagnant, or their numbers may be dropping and that's going to play a part for her and how she wants to recommend funding. Reedus feels they should be asking for program specific information and not for demographics on the whole agency, just the demographic for the specific project. Marilla-Kapp asked if, when they allocate the Legacy Agency funding, are they limiting the funds to certain programs or are they allocating to programs as they see fit? Reedus replied yes and no, an agency will ask for specific program requests and an agency like the Free Lunch Program that's basically all they do is do the lunch so it could go to operating expenses and it's fine to get statistics or data from the Free Lunch Program that's whole agency because that's what they're funding, but when they're funding a specific program within a larger agency - she would like to see the data from that specific program to see if the funding is going to make an impact. Kubly noted on the next page of the budget the applicant can select the level of the budget is agency level or program specific and then county specific. Reedus still wants to see program specific numbers, this application should be giving the information that's going to help the Commission make the best decision and if housing has become an increased need or domestic violence numbers have increased, and they need more money, she’d rather be able to say ‘this is why’ she chose to give an increase to that agency and decrease another agency. It has never made sense to her why they do these agency wide demographics - plus some agencies have no ability or choose not to share that information. There's at least one organization that doesn't gather that kind of information. Again, citing Community as an example, if they ask for money for the food bank and they did agency-wide numbers they're going to see numbers that go up in the thousands not because of food bank but because of crisis intervention calls, so that information is absolutely useless if it isn’t program specific. Housing and Community Development Commission July 28, 2022 Page 5 of 8 5 Dennis asked if agencies often apply for operational funds. Reedus noted they can. Dennis asked then what budget they would use. Reedus noted something like Free Lunch Program would do the ir whole agency budget. Reedus also noted that it does ask applicants to identify budget type - agency level, program specific, or county specific. Maybe having those at the top of the agency demographics would be good too and an explanation that says to them - the Commission wants to see the numbers for the program which they are applying. Reedus also noted if they want to look at whole agency numbers , then they have to provide unduplicated numbers or raw data because not all agencies can collect the demographics. Reedus also wanted to know from staff knowledge, do all agencies provide quality indicators in both the application and the quarterly reports? Kubly stated everyone does the quarterly reports and staff reviews those, they do quarterly payments for the Legacy Agencies, and they review the first quarter report before doing the second quarter allocation. Reedus noted another area where information isn't gathered well - maybe because the agencies don't understand how to do it, or they just do n't do it in a uniform manner. Page 6, which is the agency salaries and benefits. Reedus believes it would be helpful to see what agencies aren't paying livable salaries and feels that they should be asking the questions about why they aren't paying livable salaries. Also, not all agencies are providing benefits and that's a shame too because that just further pushes people into poverty. The objective is to fund programs to stop homelessness and poverty and some of the agencies are just pushing their people further into it. Thul noted if commissioners feel they need more information from the agencies based on the submissions received, they can always ask for follow-up at the q&a session. Reedus stated that she is not a fan of the application and feels that it is long and tedious. She noted it was her least favorite things to do every year when she was a director. Marilla-Kapp want to second the attention to the salaries and benefits, she thinks the direct service jobs in the community are some of the hardest and lowest paid. It's not just about quality of life for the employees, but it also impacts client care when there is so much turnover due to these not being sustainable jobs to stay in, and that's not good for the folks most impacted. Reedus also stated regarding budgets, she will be interested in reserve funds and if they have plans for those kinds of things. Those are questions she can probably ask either after she reviews applicat ions or at the q&a. Dennis asked, when the applications are turned in, if an agency is only asking for money from the Iowa City - do those applications come directly to the City? Kubly confirmed they all go into an online system and the City can take out the ones that only apply to Iowa City. Kubly understand the reasoning of what they are saying but asked what specific change commissioners would like to see on the actual application. Reedus shared that agencies use the information submitted on this application to scan salary levels to determine if they are paying competitively. Boards use this information to determine starter salaries. When you don’t get all the information, it really skews the data. Reedus feels they need everyone to complete the form the same way. Dennis has an issue with listing the actual salaries - she would rather see a salary range because, for example, an executive director that's been there for a long time will likely have a salary higher than another executive director that was newly hired. Reedus noted a lot of agencies don't have ranges for those top positions. Reedus understands it could be a salary range - she is just asking to make it uniform so it's useful. It’s not useful as it is right now. Dennis agrees it's helpful for direct care staff and feels it would make sense to know if direct care staff are hired in at $15 an hour or whatever with no benefits. Reedus noted some agencies do averages and that's helpful, however, United Way has been getting Housing and Community Development Commission July 28, 2022 Page 6 of 8 6 these for a long time and it has never been applied consistently. Reedus feels that there needs to be added instructions or something that helps agencies figure out how to list this information. Or if too many agencies say they don't want to give those salaries out, then stop asking for it so because some agencies list salaries and others don't so it’s just not helpful. Reedus is not holding her breath that staff will be able to get any changes made to the application. Thul asked for clarification. Instead of the chart, are they are looking for a narrative answering those specific questions? Reedus confirmed they need added instructions and that they should be asking what kind of cost-of-living increases are they giving, what concerns do they have about staffing levels, what's the turnover, etc. Mohammed doesn’t understand how the salaries can affect the application and scoring. How much is a good salary that they can consider it on the application? Reedus replied it’s not what is considered a good salary, it’s more about if it’s being asked, it needs to be answered consistently. Marilla-Kapp noted it could affect scoring if they were paying their staff low salaries or a large disparity between the leadership staff versus other staff. Marilla-Kapp noted knowing the health insurance costs and what the total premium is relative to the contribution of the agency for both individual and family is good to know as well. Reedus agreed, first ask if they're offering insurance and then follow-up questions might be what the barriers are to doing that or if they're offering it what their plan is in terms of agency or employee contribution. Reedus noted often low- paying jobs get crappy insurance and that again pushes people further into poverty. Retirement is another issue; she is really impressed with Iowa City that the non-profits here encourage retirement plans, but it would be good to know if agencies participating in an IRA or 401K. Reedus believes this would be some really good information for not only this Commission to see, but also to pass on to City Council to push to increase that pot of funds. Reedus moved to recommend approval of the FY24 Aid to Agencies Application Materials with the understanding that requested changes to Form A and Form B will be sent to United Way. Dennis seconded the motion, a vote was taken and the motion passed 6-0. REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF IOWA CITY HOUSING AUTHORITY ANNUAL PLAN FOR FFY22: Kubly stated this is a report from last year from the Iowa City Housing Authority and she will highlight a few things that are interesting. The Iowa City Housing Authority serves Johnson County, Iowa County and Washington County north of Highway 92. They have about 1500 vouchers or units that they provide, a majority of that is a standard housing choice voucher but they also have 95 veteran vouchers and 78 main-stream vouchers that serve non-elderly persons with a disabling condition currently experiencing homelessness. Last year they received emergency housing vouchers and for 69 of those the City partnered with Shelter House who selected those and make referrals through the coordinated entry process. The project-based voucher report reflects Cross Park Place, there are 24 vouchers for the residents in Cross Park Place and the City has added 36 project-based vouchers for the 501 Project which is the second housing first project at Shelter House. Kubly noted that's not in this report because that just happened this year. Moving on they have 86 standard site public housing units and then we have 16 City-owned affordable housing units that they operate similar to public housing but are not federally funded. 10 are out at the Peninsula and 6 are at Augusta Place which is on Iowa Avenue. 58% of the clients are disabled or elderly head of households. Kubly next highlighted the Family Self - Sufficiency Program explaining its benefit of being on a program, it acts as a savings account and as a recipient’s income increases and they can withdraw the funds for things, they set goals that they want to become self-sufficient and then withdraw those funds to reach those goals. For example, if a goal is to finish a degree but they need a laptop for class they can withdraw from escrow funds for that purpose or another common one is someone's goal might be to maintain employment but their car broke down so they could withdraw funds for car repairs. The average escrow savings account balance is $6370, she Housing and Community Development Commission July 28, 2022 Page 7 of 8 7 saw one recently that was like $55,000 which was really impressive. They also have a homeownership program so people who have a voucher and meet certain criteria and are in a position they could convert their voucher to homeownership, they’ve done 48 of those since 2003. The housing assistance payments which are the monthly rent payments that go to landlords, they’re expecting that to be about $8.3 mill ion for the calendar year 2022. The total housing choice voucher program is almost $9.7 million for the year and then our public housing program is about $634,000. Marilla-Kapp moved to recommend approval of the ICHA Annual Plan to Council. Dennis seconded the motion, a vote was taken and the motion passed 6-0. CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF HCDC BY-LAWS AMENDMENT: Beining noted this item was based on discussion at the June meeting motion to recommend that Council approve the amendment to the HCDC bylaws with the inclusion of the non-profit management experience. Thul noted that Krotz was not available to meet tonight, but that she passed her comments to staff. Krotz felt that the “nonprofit experience” requirement should be changed to “nonprofit management experience.” Reedus agrees with that and wanted to ask about encouraging diversity in appointments. Thul explained that all boards and commissions use the same application so if HCDC were to make additional statements like some of what was discussed at the last meeting, then they would need to ask additional questions on the application. For example, encouraging diversity in familial status was mentioned, but the application doesn’t necessarily colle ct that information. The language suggested was drawn from the Human Rights Commission as a template. Reedus moved to recommend that Council approve the amendment to the HCDC By-Laws as written in agenda item #9 with the addition that “nonprofit experience” be changed to “nonprofit management experience”. Seconded by Dennis. A vote was taken and the motion passed 6-0. STAFF & COMMISSION UPDATES: Thul noted that there will not be an August meeting. By the September meeting, staff should have the Legacy submissions in then. In September they will also review the CAPER. Thul explained at the last meeting Commission members brought up travel reimbursements for board and commissions and staff dug into that. Staff learned that in the past, the City has reimbursed for things like events or trainings that are directly related to the work of the commission. At one point the Truth and Reconciliation Commission did make a recommendation to Council to do more reimbursements for things like childcare. Staff can put this on a future agenda if this Commission wants to do something similar and make a recommendation to Council, but the decision is ultimately up to Council. Finally, Thul noted there is another vacancy on HCDC because one of the new commission members resigned due to employment at the City so that vacancy is reposted. ADJOURNMENT: Dennis moved to adjourn, Reedus seconded the motion, a vote was taken and the motion passed 6-0. Housing and Community Development Commission July 28, 2022 Page 8 of 8 8 Housing and Community Development Commission Attendance Record 2022-2023  Resigned from Commission Key: X = Present O = Absent O/E = Absent/Excused --- = Vacant Name Terms Exp. 7/21 Beining, Kaleb 6/30/24 X Dennis, Maryann 6/30/25 X Haylett, Jennifer 6/30/25 X Krotz, Karol 6/30/24 O/E Marilla-Kapp, Elizabeth 6/30/23 X Mohammed, Nasr 6/30/23 X Reedus, Becci 6/30/24 X Vogel, Kyle 6/30/23 O/E Vacancy --- --- Prepared by: Cassandra Gripp, Grants Specialist, 410 E. Washington St., Iowa City, IA 52240(319)356-5237 Resolution No. 22-206 Resolution approving Substantial Amendment #1 to Iowa City's FY21 Annual Action Plan and allocations of HOME-ARP funds Whereas, HUD requires the City of Iowa City, Iowa to prepare and submit an Annual Action Plan as part of the City's 2021-2025 Consolidated Plan (CITY STEPS) to plan the use of federal funds to assist lower income residents with housing, jobs, public facilities, and public services; and Whereas, the City of Iowa City has been allocated an additional $1,789,981 in HOME-ARP funds through the federal American Rescue Plan Act; and Whereas, the City has disseminated information, solicited public input, and held a public meeting on the substantial amendment to the FY21 Annual Action Plan; and Whereas, Substantial Amendment #1 of the FY21 Annual Action Plan allocates the additional $1,789,981 in HOME-ARP dollars received through the American Rescue Plan Act to fund activities in response to COVID-19 and its impacts on the housing and homeless services sectors; and Whereas, the amended FY21 Annual Action Plan contains the HOME-ARP Allocation Plan attached hereto as Appendix A; and Whereas, the Iowa City Housing and Community Development Commission has recommended that the allocation of HOME-ARP funds attached hereto as Appendix B be approved; and Whereas, the City Council finds that the public interest will be served by the approval of a substantial amendment to Iowa City's FY21 Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. Substantial Amendment#1 of the City of Iowa City FY21 Annual Action Plan, attached hereto as Exhibit A, is hereby approved and adopted. 2. Allocations recommended by the Iowa City Housing and Community Development Commission, attached hereto as Appendix B, are hereby approved and adopted. 3. The City Council authorizes the City Manager to submit to HUD all necessary certifications or documents related to the submission of the substantial amendment to Iowa City's FY21 Annual Action Plan. 4. They City Manager is hereby authorized to execute, terminate, or amend HOME-ARP Agreements executed in connection with the allocation of public funds with sub- Resolution No. 22-206 Page 2 recipients, Community Housing Development Organizations (CHDOs), or other legal entities. Passed and approved this 16th day of August , 2022. ( 11�+' Approved Attest: 1 COClerk City Attorney' ffice (Sue Duylek— 08/11/2022) Resolution No. 22-206 Page 3 It was moved by Bergus and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter X Bergus X Harmsen X Taylor Teague Thomas X X Weiner HOME-ARP Allocation Plan City of Iowa City Neighborhood & Development Services This plan is subject to change pending HUD approval. 1 Table of Contents Introduction ................................................................................................................................................................2 Consultation ...............................................................................................................................................................2 CONSULTATIONS HELD .................................................................................................................................................2 SUMMARY OF FEEDBACK ..............................................................................................................................................5 Public Participation .....................................................................................................................................................5 PUBLIC PARTICIPATION PROCESS ....................................................................................................................................5 Needs Assessment and Gaps Analysis ........................................................................................................................6 HOME-ARP Activities ..................................................................................................................................................8 THE METHOD FOR SOLICITING APPLICATIONS ....................................................................................................................8 USE OF HOME-ARP FUNDING .....................................................................................................................................8 USE JUSTIFICATION ......................................................................................................................................................8 HOME-ARP Production Housing Goals .......................................................................................................................9 Preferences .................................................................................................................................................................9 USE OF PREFERENCES ..................................................................................................................................................9 REFERRAL METHODS ................................................................................................................................................ 10 LIMITATIONS IN A HOME-ARP RENTAL HOUSING OR NCS PROJECT ................................................................................. 10 UNMET NEEDS OF OTHER QUALIFYING POPULATIONS ..................................................................................................... 10 HOME-ARP Refinancing Guidelines ......................................................................................................................... 10 APPENDIX A ............................................................................................................................................................. 11 Citizen Participation......................................................................................................................................... 11 2 Introduction The American Rescue Plan Act of 2021 (“ARP”) appropriated $5 billion to communities across the U.S. to provide housing, services, and shelter to individuals experiencing homelessness and other vulnerable populations. These funds were allocated by formula to jurisdictions that qualified for funding through the HOME Investment Partnership Program (HOME Program) from the U.S. Department of Housing and Urban Development (HUD). Eligible activities that may be funded with HOME-ARP include:  Development and support of affordable housing  Tenant-based rental assistance  Provision of supportive services  Acquisition and development of non-congregate shelter units Funds must primarily benefit individuals and households in the following Qualifying Populations:  Experiencing homelessness  At risk of homelessness  Fleeing domestic violence, dating violence, sexual assault, stalking or human trafficking  Other populations with high risk of housing instability The City of Iowa City received a total of $1,789,981 in HOME-ARP funding and expects to make $1,521,981 in HOME- ARP funds available for allocation in two competitive funding rounds. Consultation In order to inform the HOME-ARP allocation plan, the City of Iowa City consulted with agencies who serve the qualifying populations. This consultation was conducted via survey, virtual stakeholder meetings, in-person meetings, and conference calls. Specific consultations were held with the Iowa Balance of State CoC Lead Agency, Institute for Community Alliances; the Iowa City Housing Authority; and at the regular meeting of the Johnson County Local Homeless Coordinating Board (LHCB). Additional individual consultation meetings were held with individual service providers upon request. CONSULTATIONS HELD  Local Homeless Coordinating Board Consultation o December 8, 2021  Iowa Legal Aid Consultation o January 11, 2022  Domestic Violence Intervention Program (DVIP) Consultation o January 17, 2022  The Housing Fellowship (THF) Consultation o February 18, 2022  Institute for Community Alliances Consultation o April 7, 2022 3 ORGANIZATIONS CONSULTED: Agency/Org Consulted Type of Agency/Org Method of Consultation Feedback Johnson County Local Homeless Coordinating Board (LHCB) Homeless Services Virtual Stakeholder Meeting Feedback summarized by agency below. Shelter House Homeless Services Virtual Stakeholder Meeting Rental rehab; pest control; Case management critical; prioritize below 30% AMI Domestic Violence Intervention Program (DVIP) Domestic Violence Services Virtual Stakeholder Meeting; Survey Highest priorities: Rental Assistance Med/High Priorities: Development of Affordable Housing; Supportive Services Other: Overall decrease in DV shelters across the state; Lack of available units for families needing 3+ BR both in shelter and affordable rentals; Larger than recommended caseloads. Iowa Legal Aid Legal, Eviction Prevention, Fair Housing, Civil Rights Virtual Stakeholder Meeting Need for Supportive Services, homelessness prevention Iowa City Housing Authority Public Housing Agency Virtual Stakeholder Meeting; In person meeting Highest Priority: Supportive Services, TBRA Need for rent assistance, application fees, housing for larger families, agencies understaffed. Johnson County Affordable Housing Coalition Affordable/Fair Housing Advocacy Virtual Stakeholder Meeting Highest priority: PSH Hawkeye Area Community Action Program (HACAP) CHDO, Homeless Services Virtual Stakeholder Meeting General lack of affordable housing Inside Out Reentry Services for People in the Criminal Justice System Virtual Stakeholder Meeting; Survey Highest Priority: Development of Affordable Housing Med/High Priority: Rental Assistance; Supportive Services Other: Lack of 1br & Efficiency units; challenges with finding housing for individuals with criminal backgrounds; more funding for case management Johnson County Social Services County Government Virtual Stakeholder Meeting Renters are cost burdened. Shortage of affordable housing, specifically one bedrooms and units for larger families. Supportive services also needed. 4 Housing Trust Fund of Johnson County Housing Services Virtual Stakeholder Meeting; Survey Highest Priority: Rental Assistance, Development of Affordable Housing; Supportive Services Medium Priority: NCS Other: Financial challenges in getting into housing (deposit, first month rent, etc.); shortage of affordable housing and operational financial support for service providers Waypoint Domestic Violence & Mental Health Virtual Stakeholder Meeting Suggestion for housing programs for victims of homicide and/or homeownership programs. (Not HOME-ARP eligible) The Housing Fellowship CHDO, Housing Provider Virtual Stakeholder Meeting Renters are significantly cost burdened. Highest priority is development of affordable housing followed by eviction prevention/rental assistance. Concerns about construction timing & costs due to supply chain challenges. Institute for Community Alliances CoC Virtual Stakeholder Meeting Supportive services and operating expenses are a high priority. Pandemic impacted workforce significantly and caseloads are high. Always need more affordable housing as well. Anonymous Organization addressing fair housing & civil rights Survey Highest priorities: Rental Assistance, Development of Affordable Housing Med/High priorities: Supportive Services, NCS Other: Low to middle income underserved, paying high rents. Veteran's Affairs Veteran's Services Virtual Stakeholder Meeting No specific comments provided. Abbe Health Mental Health Services Virtual Stakeholder Meeting No specific comments provided. United Action for Youth (UAY) Youth Services, Mental, Homeless Services Virtual Stakeholder Meeting No specific comments provided. Amerigroup Healthcare Services Virtual Stakeholder Meeting No specific comments provided. National Association for Mental Illness (NAMI) Mental Health Services Virtual Stakeholder Meeting No specific comments provided. CommUnity Crisis Services and Food Bank Food Services, Mental health, Housing Services Virtual Stakeholder Meeting No specific comments provided. Iowa City Community School District (ICCSD) School District/Youth & Family Services Virtual Stakeholder Meeting No specific comments provided. Iowa City Free Lunch Program Food Services Virtual Stakeholder Meeting No specific comments provided. 5 SUMMARY OF FEEDBACK The most frequent response that we received was that the City of Iowa City’s affordable housing inventory is not meeting the demand. Specifically, the availability of affordable one bedroom and efficiency units is below demand as well as the availability of affordable housing for households requiring more than 3 bedrooms. In addition, service providers reported an increased need for funding for operations for case management staff to assist persons at risk of or experiencing homelessness. While this need is certainly documented, there was additional concern regarding sustainability of funding for supportive services outside of one-time funds. Other populations identified include those who are “rent burdened”, paying more than 30% of their monthly income in rent, in low to middle income brackets. Additional feedback received indicated that housing and services for special populations (specifically: victims of domestic violence, youth experiencing homelessness, & individuals with criminal backgrounds) and general rental assistance would also be beneficial in the community. Public Participation In accordance with Section V.B of the Notice (page 13), the City of Iowa City is providing for and encouraging citizen participation in the development of the HOME-ARP allocation plan. Residents will receive notice of the 27-day comment period via press release as required by the citizen participation plan. This includes notice posted on the City Clerk’s Bulletin Board on the First Floor of City Hall, publishing of notices in one or more newspapers of general circulation, and announcement on City websites including access to relevant documents for review. Documents are also available to the public at City Hall. Public hearings will be held at during the July 21st, 2022 Regular Meeting of the Housing and Community Development Commission meeting and at the August 16th, 2022 Regular Meeting of the City Council. PUBLIC PARTICIPATION PROCESS Date(s) of Outreach Mode of Outreach Summary of Response/Attendance Summary of Comments Received Summary of Comments not Accepted and Reason 7/21/2022 Public Notice Newspaper ad to solicit public input on HOME-ARP Allocation Plan N/A N/A 7/21/2022 through 8/16/2022 Public Comment Period TBD TBD See Appendix A TBD See Appendix A 7/21/2022 Public Hearing TBD TBD See Appendix A TBD See Appendix A 8/16/2022 Public Hearing TBD TBD See Appendix A TBD See Appendix A 6 Needs Assessment and Gaps Analysis To assess the needs of HOME-ARP qualifying populations, the City of Iowa City reviewed the current shelter and housing inventory, the size of the populations, and the system of supportive services in the community. To conduct the needs assessment and gaps analysis, the City of Iowa City utilized current data, including the 2021 Point In Time Count (PIT), the 2021 Iowa Balance of State Continuum of Care Housing Inventory Count (HIC), the most recent Comprehensive Housing Affordability Strategy (CHAS) data, and consultation with the Institute for Community Alliances, who is the lead agency for the Iowa Balance of State Continuum of Care (IA BoS CoC) as well as the IA BoS CoC Homeless Management Information System (HMIS) administrator. The findings of this assessment can be found in the table below. HOME-ARP Qualifying Populations Relevant HOME-ARP Eligible Uses Housing Type/Status Current State Current Need Gaps 1. Homeless 3. Fleeing, or attempting to flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking Acquisition & Development of Non- Congregate Shelters Supportive Services Emergency Shelter (Congregate & Non- Congregate) Currently 78 emergency shelter units are available year-round with an additional 40 units of temporary winter shelter operating December through March annually. 10 units (20 beds) are dedicated to Victims of Domestic Violence. The remaining 68 are dedicated to single adults. Emergency Shelter opportunities for Families with Children and families fleeing Domestic Violence. However, there were no unsheltered families with children on the local PIT count. Gap identified specific for a qualifying population. Development of Affordable Rental Housing Supportive Services TBRA Transitional Housing Currently 6 units (9 beds) of Transitional Housing available for victims of domestic violence. And additional 10 units of Veteran's Transitional Housing available (GPD). An additional 7 units specific to homeless Youth (16-22) are available. Additional options for homeless youth. Referrals and waiting lists are increasing, particularly for youth in the LGBTQ+ community. Gap identified for a specific subpopulation. Development of Affordable Rental Housing Supportive Services TBRA Permanent Supportive Housing Currently 187 units (196 beds) of PSH currently or imminently available. Of these, 3 units are dedicated to families while 89 are for single adults and 95 are for single veterans. As of the 2021 HIC submission, only 99 units occupied. (Due to new construction, etc.) 2021 PIT Count identified 11 (sheltered) families experiencing homelessness. 2021 PIT Count also identified 68 (sheltered) and approximately 8 unsheltered single individuals. Gap in permanent supportive housing availability across the board, but specifically in the category of family housing. 7 2. At-Risk of Homelessnes s 4. Other Populations (Other families requiring services or housing assistance to prevent homelessness & at greatest risk of housing instability) Development of Affordable Rental Housing Supportive Services TBRA Cost Burdened Renters with Income <=30% AMI According to CHAS data for 2014-2018, approximately 15,365 households rent their home in Iowa City. Of those, 47.1% have income less than 30% AMI. For those renters who have been identified as having income <30% AMI, 71.9% are identified as having a cost burden over 50% of their monthly income. 71.9% of renters who have income that is <30% AMI are identified as having a severe cost burden, and additional 5.8% (total of 77.7%) are identified as having at least 1 of 4 Housing Problems as defined by the CHAS, meaning 77.7% of renters in this income category are at great risk of housing instability. While there are several assistance options for households experiencing literal homelessness in the community, the number of assistance programs for housed individuals with a significant cost-burden are limited, one-time emergency assistance, or temporary in nature and do not serve to stabilize the household long-term. 4. Other Populations (Other families requiring services or housing assistance to prevent homelessness & at greatest risk of housing instability) Development of Affordable Rental Housing Supportive Services TBRA Cost Burdened Renters with Income <=50%AMI According to CHAS data for 2014-2018, approximately 15,365 households rent their home in Iowa City. Of those 18.2% have income less than 50% AMI, but greater than 30% AMI. For those renters who have been identified as having income <=50% AMI, 29.9% are identified as having a cost burden over 50% of their monthly income. 29.9% of renters who have income that is <=50% AMI are identified as having a severe cost burden, an additional 56.3% (total of 86.2%) are identified as having at least 1 of 4 Housing Problems as defined by the CHAS, meaning 86.2% of renters in this income category are at great risk of housing instability. 8 HOME-ARP Activities THE METHOD FOR SOLICITING APPLICATIONS The City of Iowa City is soliciting applications for HOME-ARP funds. Applications will be reviewed by the Housing and Community Development Commission (HCDC) who will make the final funding recommendations to City Council. The HCDC will not allocate funds to a subrecipient or contractor to administer the entirety of the HOME- ARP grant nor will funds be awarded prior to HUD’s acceptance of the HOME-ARP allocation plan. Prospective applicants were notified of the solicitation of applications via press release. An applicant guide and virtual Q&A sessions were held to assist applicants in learning more about the application process. The City of Iowa City will oversee the administration of HOME-ARP funds and will not administer HOME-ARP activities directly. The City of Iowa City will hold a second funding round for HOME-ARP funds to supplement and provide matching funds to Iowa City agencies seeking HOME-ARP funds from the State of Iowa. USE OF HOME-ARP FUNDING Funding Amount Percent of the Grant Statutory Limit Supportive Services $686,855 Acquisition and Development of Non-Congregate Shelters $ 500,000 Tenant Based Rental Assistance (TBRA) $ 0 Development of Affordable Rental Housing $301,739 Non-Profit Operating $ 33,387 1.87% 5% Non-Profit Capacity Building $ 0 0% 5% Administration and Planning $ 268,000 15 % 15% Total HOME ARP Allocation $ 1,789,981 USE JUSTIFICATION In accordance with the requirements in HOME-ARP Implementation Notice CPD 21-10, The City of Iowa City has utilized the consultation process and the needs assessment and gap analysis to determine that the priority needs for the qualifying populations in the community are an increase in the availability of affordable housing units and funds to support both new and existing supportive services programs serving qualified populations. As a result of this analysis, the funds have been allocated primarily to these activities. Based on the most recent Point In Time Count (PIT) and Housing Inventory Count (HIC), the number of general shelter beds appears to be meeting the needs of the community, therefore development of non-congregate shelter is not a priority at this time for the general population. However, based on consultations, victims of domestic violence have unique shelter needs and greatly benefit from a non-congregate setting. Additionally, while rental assistance was identified as a needed service in the community, it was determined that rather than TBRA, short to medium term rental assistance with additional supportive services to assist in stabilization of the household overall would be the most effective use of resources. 9 HOME-ARP Production Housing Goals The City of Iowa City anticipates that HOME-ARP funding will be utilized to produce three (3) to five (5) additional rental housing units for qualifying populations and seven (7) units of non-congregate shelter for individuals and families fleeing domestic violence. In addition to the new units proposed, HOME-ARP funds will be utilized to provide supportive services, including rental assistance, to over 1200 individuals in more than 500 households. Preferences A preference provides a priority for the selection of applicants who fall into a specific QP or category (e.g., elderly or persons with disabilities) within a QP (i.e., subpopulation) to receive assistance. A preference permits an eligible applicant that qualifies for a PJ-adopted preference to be selected for HOME-ARP assistance before another eligible applicant that does not qualify for a preference. A method of prioritization is the process by which a PJ determines how two or more eligible applicants qualifying for the same or different preferences are selected for HOME-ARP assistance. For example, in a project with a preference for chronically homeless, all eligible QP applicants are selected in chronological order for a HOME-ARP rental project except that eligible QP applicants that qualify for the preference of chronically homeless are selected for occupancy based on length of time they have been homeless before eligible QP applicants who do not qualify for the preference of chronically homeless. In accordance with Section V.C.4 of the Notice (page 15), the HOME-ARP allocation plan must identify whether the PJ intends to give a preference to one or more qualifying populations or a subpopulation within one or more qualifying populations for any eligible activity or project.  Preferences cannot violate any applicable fair housing, civil rights, and nondiscrimination requirements, including but not limited to those requirements listed in 24 CFR 5.105(a).  The PJ must comply with all applicable nondiscrimination and equal opportunity laws and requirements listed in 24 CFR 5.105(a) and any other applicable fair housing and civil rights laws and requirements when establishing preferences or methods of prioritization. USE OF PREFERENCES The City of Iowa City will not be implementing a preference for one or more qualifying populations. However, the City recognizes that individual applicants may implement preferences for their projects. To ensure a preference is not present in funding decisions and all qualifying populations are able to benefit from HOME-ARP funds, scoring criteria has been developed which awards the most points to programs who serve all qualifying populations. While projects with preferences may still be funded, the City of Iowa City will ensure that HOME-ARP funds are distributed so that they are accessible to all qualifying populations. The consultation process and needs assessment identified that while all populations are in need, there are specific populations which are underserved. Specifically, victims of domestic violence, youth experiencing homelessness, families with children, single individuals experiencing homelessness, and cost-burdened renters are the most in- need populations. While the decision for funding will not be impacted by the population served, we expect that individual applicants will have preferences for one or more of these groups. Funding decisions will be made such that all qualified populations have access to programs utilizing HOME-ARP funds. 10 REFERRAL METHODS Applicants for HOME-ARP funding from the City of Iowa City will utilize different referral methods for their programs as appropriate. Programs with a preference for chronically homeless individuals will utilize the Coordinated Entry (CE) system in place for the Johnson/Washington County Coordinated Services Region of the Iowa Balance of State. The CE system prioritizes participants based on acuity as well as chronologically according to the applicable VI- SPDAT. Applicants operating programs that do not utilize coordinated entry will operate a separate waiting list or referral system that is ordered chronologically. The City of Iowa City will ensure that funding decisions are made such that all qualified populations have access to programs utilizing HOME-ARP funds. LIMITATIONS IN A HOME-ARP RENTAL HOUSING OR NCS PROJECT The City of Iowa City anticipates that some applicants will implement a preference for their individual projects based on the specialized services that the applicant offers. Specifically, the City anticipates that funds utilized for the development of non-congregate shelter will have a preference for qualifying participants in Category 3 – fleeing domestic violence. Participants that have experienced these traumatic events require specialized care and consideration and are more likely to take part in and benefit from supports which are specific to their needs. According to numerous sources, including the World Health Organization, it has been seen around the world that domestic violence is increasing due to the pandemic. Victim-survivors have been forced to isolate in their homes with their abusers due to the pandemic which has in turn increased the lethality of domestic violence for many individuals served by these service providers. Non-congregate shelter offers not only the privacy and safety needed for these families to process their traumatic experiences with the support of service providers who have specialized training, but protection from concerns that result from the COVID-19 pandemic. Furthermore, as participants are fleeing dangerous situations, their privacy is of the utmost importance. A safe, confidential, and secure shelter which is limited to participants in similar situations helps to ensure greater safety from perpetrators as access to the shelter is restricted. UNMET NEEDS OF OTHER QUALIFYING POPULATIONS The City of Iowa City does not anticipate that the limitation of populations served with the anticipated non- congregate shelter project will negatively impact other qualifying populations. According to the needs assessment and consultation, the community need for non-congregate shelter for the general population is not a priority at this time. The current availability of shelter beds is generally proportionate to the population identified in the Point in Time count. The identified need for non-congregate shelter was specifically limited to Category 3 – fleeing domestic violence. Additionally, other projects funded through HOME-ARP will serve all qualifying populations without these limitations in place. HOME-ARP Refinancing Guidelines The City of Iowa City does not intend to use HOME-ARP funds to refinance existing debt secured by multi-family rental housing. 11 APPENDIX A Citizen Participation (Note: To be inserted following public comment period.) Date: August 11, 2022 To: Mayor and City Council From: Erika Kubly, Neighborhood Services Coordinator Cassandra Gripp, Grants Specialist Re: HOME-ARP Staff & HCDC Funding Recommendations Summary of Staff Scores & Funding Recommendations for CDBG/HOME: Agency and Project Score (300 Points Total) Request Funding Recommendation Shelter House Supportive Services for PSH 285 95% $517,742 $517,742 Iowa Legal Aid Legal Services to Increase Housing Stability 270 90% $157,500 $157,500 Domestic Violence Intervention Program (DVIP) Shelter Construction 258 86% $750,000 $500,000 United Action for Youth TLP Expansion 215 72% $60,000 $45,000 Reserves [Justification Below] $301,739 Total $1,485,242 $1,220,242 Staff Comments on Funding Recommendations for HOME-ARP: General Comments The City received four submissions for HOME-ARP funds. All four proposals clearly explain how the project will address a specific goal from the City’s consolidated plan, City Steps 2025 and addresses a need identified in the HOME-ARP Needs Assessment and Gap Analysis. The City of Iowa City must certify in the HOME-ARP Allocation plan that all qualifying populations are able to benefit from HOME-ARP funds. To ensure this, projects which serve all qualifying populations without prioritization are scored the highest. Projects which prioritize a specific subpopulation are eligible for HOME- ARP funds, but the prioritization must be demonstrated in the Needs Assessment. Shelter House – Supportive Services for PSH Shelter House has a demonstrated history of administering federally funded projects in the City of Iowa City. The agency is subject to the single audit requirement as they annually expend more than $750,000 in federal funds each fiscal year. The request utilizes a tiered approach to HOME-ARP funds understanding that the funds are likely available on a one-time basis and demonstrating significant planning for ensuring ongoing operation of the program beyond the funded period. As the highest-scoring application, staff recommends full funding be awarded to Shelter House ($517,742). Iowa Legal Aid Iowa Legal Aid has administered federal funds for many years to provide both Homelessness Prevention services and Rapid Rehousing Services. The agency is subject to the single audit requirement as they annually expend more than $750,000 in federal funds each fiscal year. Iowa Legal Aid will utilize the funds as a continuation of an already-existing supportive services program funded by Johnson County, Wells Fargo, and August 11, 2022 Page 2 the Principal Foundation. As the second-highest scoring application, staff recommends full funding be awarded to Iowa Legal Aid ($157,500). Domestic Violence Intervention Program (DVIP) – Shelter New Construction DVIP has undertaken numerous federally funded projects through the City in prior fiscal years including both public facility improvements and public service activities. The agency is subject to the single audit requirement as they annually expend more than $750,000 in federal funds each fiscal year. The scope of the proposal is larger than prior projects, which does present additional risk. The budget submitted in the project proposal also notes that a large portion of the project funds are not officially committed. Due to the being the 3rd the highest scoring application, staff recommends two-thirds of the requested funding be awarded to DVIP ($500,000). However, the agency and Council should be aware that any delays in the project timeline could have an impact on the City’s timeliness status if the federal funds awarded are not expended as scheduled. United Action for Youth United Action for Youth has administered the federally funded Transitional Living Program (TLP) for over 20 years. In response to COVID-19, UAY chose to expand the program to include additional units in order to serve more participants in need. UAY is seeking HOME-ARP funding to ensure the expansion can be maintained through the federal grant period on the originally funded units. As the lowest scoring application, staff recommends United Action for Youth be awarded $45,000. Reserves Iowa Finance Authority has indicated that they are considering the possibility of requiring State HOME-ARP applicants to leverage Local HOME-ARP funding as match in their future HOME-ARP funding round. On last consultation with IFA, this decision was not yet made and likely would not be determined until at least December 2022. Staff is prepared to proceed with the HOME-ARP Allocation Plan submission process, but do not wish to run the risk of excluding local nonprofits from being eligible to utilize State HOME-ARP funds. Due to this, staff recommends holding $301,739 in reserves for a future funding round, to be conducted after the Iowa Finance Authority has announced their requirements for State HOME-ARP applicants. Approved by HCDC with modifications (reflected above): July 28th, 2022 Item Number: 15. A ugust 16, 2022 Resol u tion auth orizing the City Manag er to neg otiate an d execu te an amen d ment to the State an d Local F iscal Recovery F u n d (S L F R F ) gran t agreemen t with Joh n son County to p rovide ad d ition al fundin g to admin ister the Direct Assistance prog ram targ eting Iowa City resid ents wh o exp erienced a n egative economic impact caused by the C O VID-19 pan d emic. Prepared B y:Geoff Fruin, City Manager Reviewed By:Eric Goers, City Attorney F iscal I mpact:$1400 per additional applicant funded plus administrative charges from J ohnson County Recommendations:Staff: No Recommendation Commission: N/A Attachments:Resolution Executive S ummary: On April 19, 2022 the City Council unanimously passed a resolution that executed a subrecipient agreement with J ohnson County to bolster the reach of its direct assistance program. T hat action authorized up to $1,500,000 in I owa City American Rescue Plan Act funds for the purpose of funding additional C ity of I owa City applicants that were deemed eligible but otherwise not selected in the lottery for J ohnson County f unded applications. As a result of the City's action, all eligible residents of I owa City that were deemed eligible were funded. At the August 2nd City Council work session, the Council indicated a willingness to equitably share in the cost f or ensuring that the remaining 319 applicants from outside of I owa City that were not selected in the J ohnson C ounty lottery receive full funding. T he County has declined this offer from I owa City. Background / Analysis: I owa City f unds have been used to fund 472 residents of I owa C ity that were not selected in the J ohnson County Direct Assistance lottery. T he cost of this effort is $660,800 plus unknown administrative costs. S taff estimates that the total cost with administrative expenses will likely fall between $700,000 - $750,000. T his resolution would authorize the City Manager to negotiate and execute an amendment to the subrecipient agreement with J ohnson C ounty in order to facilitate the use of additional City funds for all or a portion of the remaining 319 eligible, yet unf unded applications. A ccording to data provided by J ohnson County the jurisdiction of residence of these 319 applicants includes Coralville (116), Hills (3), L one Tree (2), North L iberty (67), Oxford (5), S olon (4), S wisher (1), Tiffin (18) and unincorporated J ohnson County (103). I f action is desired by the Council, the resolution will need to be amended to include a specific dollar commitment equal to $1400 times the number of eligible applicants to be funded. AT TAC HM E NT S : Description Resolution Council correspondence Prepared by: Eric R. Goers, City Attorney, 410 E. Washington St., Iowa City, IA 52240(319)356-5030 Resolution Number 22-207 Resolution authorizing the City Manager to negotiate and execute an amendment to the State and Local Fiscal Recovery Fund (SLFRF) grant agreement with Johnson County to provide additional funding to administer the Direct Assistance program targeting Iowa City residents who experienced a negative economic impact caused by the COVID-19 pandemic. Whereas, the U.S. Department of the Treasury (U.S. Treasury) allocated the City of Iowa City $18,325,190 through the State and Local Fiscal Recovery Fund (SLFRF) as part of the American Rescue Plan Act (aka, ARPA); and Whereas, the SLFRF program provides substantial flexibility to each jurisdiction to meet local needs within the four separate eligible use categories outlined in the Final Rule published by the U.S. Treasury on January 6, 2022 and other guidance released by the U.S. Treasury; and Whereas, providing direct assistance to Iowa City residents who have experienced a negative economic impact is an eligible use category under the Final Rule; and Whereas, the U.S. Treasury permits the City to make subawards with SLFRF funds for the purpose of carrying out an eligible use under the SLFRF program; and Whereas, Johnson County (the County) has developed a Direct Assistance Program (Program) targeting County residents who have experienced a negative economic impact as a result of COVID-19; and Whereas, under the County's Program, randomly selected applicants received a one-time, $1,400 check; and Whereas, the City previously committed up to $1,500,000 in City SLFRF funds toward the County's program for the benefit of qualifying Iowa City residents under the same terms as the County program; and Whereas, as a result of the City's funding, every resident of Iowa City who applied for the program received their $1,400 check; and Whereas, 319 Johnson County residents, none of whom reside in Iowa City, who applied and were eligible for the program did not receive funding; and Whereas, the municipal jurisdictions that represent those residents either chose not to provide any funding to supplement the County's program or provided a modest amount that did not cover all of the need, including the needs of their own residents; and Whereas, confronted with the fact of unfunded applicants from their jurisdiction, no other local government has provided additional funding to meet the needs of their own residents; and Resolution No. 22-207 Page 2 Whereas, the City of Iowa City is willing to provide additional funding to the County's Program in order to assist with this unmet need; and Whereas, the City is willing to contribute an additional $446,600 plus check processing fees in the amount of$9,432.83 for a total of$456,032.83 to the County's Program to reimburse the County for Iowa City residents previously funded by Johnson County, to free up additional funding for use by the Program; and Whereas, the County has indicated it is willing to continue to administer the Program with additional funding from Iowa City; and Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City Manager is authorized to negotiate and execute an amendment to the SLFRF Subrecipient Agreement with the County in order to effectuate reimbursement of County funds previously expended on Iowa City residents so that additional resources are made available for the County to fund additional applicants to the Program. Passed and approved this 16th day of August, 2022. [Say di Approved by Attest-r �, ity Clerk City Attorney's Office It was moved by Taylor and seconded by Alter the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner Pre..red by: Eric R. Goers, City Attorney, 410 E.Washington St., Iowa City, IA 2240(319)356-5030 Resolution Number Resolution a horizing the City Manager to n- gotiate and execute an amendment to e State and Local Fiscal Re'overy Fund (SLFRF) grant agreement with J. nson County to provide . •ditional funding to administer the Direct Assist. ce program targeti r g Iowa City residents who experienced a neg. ive economic im.act caused by the COVID-19 pandemic. Whereas, the U.S. Department o he Treasury .S. Treasury) allocated the City of Iowa City $18,325,190 through the State an. ocal Fis :I Recovery Fund (SLFRF) as part of the American Rescue Plan Act (aka, AR•A); a . Whereas, the SLFRF program provides - bstantial flexibility to each jurisdiction to meet local needs within the four separate eligible o categories outlined in the Final Rule published by the U.S. Treasury on January 6, 2022 an. othe guidance released by the U.S. Treasury; and Whereas, providing direct assistan'e to Iowa Cty residents who have experienced a negative economic impact is an eligible us- category und the Final Rule; and Whereas, the U.S. Treasury p: mits the City to ma - subawards with SLFRF funds for the purpose of carrying out an eli;ible use under the SL -F program; and Whereas, Johnson County the County) has developed . I irect Assistance Program (Program) targeting County resident- who have experienced a negate e economic impact as a result of COVID-19; and Whereas, under the County's Program, randomly selected apple,ants received a one-time, $1,400 check; and Whereas, the City • eviously committed up to $1,500,000 in City SL' 'F funds toward the County's program or the benefit of qualifying Iowa City residents unde the same terms as the County program; :nd Whereas, as a ,esult of the City's funding, every resident of Iowa City who .•plied for the program recei ed their$1,400 check; and Whereas, 31 s Johnson County residents, none of whom reside in Iowa City, wh• applied and were eligibl: for the program did not receive funding; and Whereas, he municipal jurisdictions that represent those residents either chose not t► provide any funding to supplement the County's program or provided a modest amount that di• of cover all of the need, including the needs of their own residents; and Whereas, confronted with the fact of unfunded applicants from their jurisdiction, no other to -I government has provided additional funding to meet the needs of their own residents; and Resolution No. Page 2 Whereas, t\he City of Iowa City is willing to provide additional order to ass ..t with this unmet need; and Whereas, the Ci is willing to contribute an additional $ administrative cos to the County's Program to reimburse th previously funded by ohnson County, to free up additional funding to r e County's Program in p •s reasonable incremental ounty for Iowa City residents nding for use by the Program; and Whereas, the County has dicated it is willing to conti e to administer the Program with additional funding from Iowa ity; and Now, therefore, be it resolved by e City Counci of the City of Iowa City, Iowa, that: The City Manager is SLFRF Subrecipient reimbursement of County that additional resources applicants to the Progra th o r riz e to negotiate and execute an amendment to the rent with the County in order to effectuate nds previously expended on Iowa City residents so made available for the County to fund additional Passed and approved this day of Augu Attest: City Clerk t, 2022. Mayor Approvrd by City Attorney Office - 08/11/2022 It was moved by and seconded by adopted, and up■ roll call there were: Ayes: Nays: Absent: the Resolution be Alt,r Bergus Harmsen Taylor • Teague Thomas Weiner 1r segmAir CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — August 16, 2022 — Regular Formal Meeting Information submitted between distribution of packet on Thursday and 4:OOpm on Monday. Late Handout(s): 15. Johnson County Direct Assistance Program — See correspondence from Johnson County Board of Supervisors, Sally Hartman. 16. Removal of Commission member — See correspondence Nicholas Theisen. Kellie Fruehling From: Sent: To: Cc: Subject: Attachments: .41 Donna Brooks <dbrooks@johnsoncountyiowa.gov> Thursday, August 11, 2022 5:29 PM *City Council Geoff Fruin; Mike Hensch; Royceann Porter RE: [External Email] DAP Partnership Proposal Late Handouts Distributed g - is - We s - We sent you safe versions of your files; Letter to City of Iowa City 8. 22.0f Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. Greetings, Mayor Teague and City Council Members: Chairperson Porter asked me to share the attached response for your consideration. Johnson County Board of Supervisors and staff appreciate all you do for our residents and community. Sincerely, Donna Brooks She/Her Grants Manager Johnson County Board of Supervisors 913 S. Dubuque St. Iowa City, IA 52240 dbrooks@johnsoncountyiowa.gov 319-688-8012 My email address has changed to dbrooks@Johnsoncountviowa.gov. Please update your contact list. The Johnson County website is now located at www.lohnsoncountyiowa.gov. From: Geoff Fruin <GFruin@iowa-city.org> Sent: Friday, August 5, 2022 12:53 PM To: Board Of Supervisors Office <Sups@johnsoncountyiowa.gov> Cc: Mike Hensch<mhensch@johnsoncountyiowa.gov>; Donna Brooks <dbrooks@johnsoncountyiowa.gov> Subject: [External Email] DAP Partnership Proposal CAUTION: This email originated from outside of Johnson County! Do not click links, open attachments or reply, unless you recognize the sender's email address and know the content is safe! Chair Porter and the Johnson County Board of Supervisors, Please see the attached letter from Iowa City Mayor Bruce Teague on behalf of the City Council. We recognize the requested timeframe is quite tight but hope that you can give it consideration. Thank you for all your continued efforts and for your partnership with this and many other services. Sincerely, Geoff 1 CITY OF IOWA CITY UNESCO CITY OF LITERATURE WWW.ICGOV.ORG 0000 Disclaimer Geoff Fruin City Manager p: 319-356-5013 410 E Washington St Iowa City, IA 52240 The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. 2 August 11, 2022 BOARD OF SUPERVISORS Royceann Porter, Chairperson Lisa Green -Douglass, Vice Chairperson Jon Green Pat Heiden Rod Sullivan Greetings, Mayor Teague and City Council Members: First and foremost, thank you for your partnership and participation in the Johnson County Direct Assistance Program. This collaboration has resulted in household stabilization for our residents and local economic recovery in our community. We are grateful for your support, innovation, and investment, and look forward to sharing additional program impacts with the City. On November 18, 2021, after months of public input, discussion, and consideration, the Johnson County Board of Supervisors invested its $29.3 million State and Local Fiscal Recovery Fund allocation in more than three dozen public improvement projects; $2 million of which was used to design, develop, implement, and evaluate a Direct Assistance Program to provide one-time, $1,400 emergency relief payments to eligible residents. Johnson County spent its $2 million ARRA investment by issuing 1,428 payments. Due to potential VV -9, social security number, and 1099 requirements, Johnson County chose not to use Standard Allowance or County general funds for this program to safeguard applicant identity and expand eligibility. To date, Iowa City has funded 472 recipients of Direct Assistance paymentsand has been invoiced: • $660,800 in direct assistance payments • $13,957.04 in check processing fees • $53,281,32 in DA Program administration costs_ On August 10, the Board of Supervisors discussed the City's letter of request for Johnson County to allocate additional funds to the Direct Assistance Program to provide payments to the 319 eligible applicants not selected for program benefits_ While the Board supports a continued partnership to fund all eligible applicants and deeply values the contributions made by the City of Iowa City, there was not consensus to defund previously Board -approved projects without due outreach. discussion. and consideration. In an effort to expedite the release of additional payments to the 319 residents not selected under the existing subrecipient agreement, the Board agrees the most efficient and equitable solution is to use funds already allocated to the Direct Assistance Program. The Board proposes the City and County mutually agree to modify program administration terms within the subrecipient agreement to fund all eligible applicants. Johnson County will fund the 319 eligible applicants who reside outside the municipal corporate boundaries of Iowa City and were not selected for program benefits. In order to make this possible, Iowa City will fund 791 recipients and be invoiced an additional: 913 South Dubuque Street • Iowa City, Iowa 52240 s 319-356-6000 • w war.johnsoncountyiowa-gav • $446,600 in direct assistance payments • $9,432.83 in check processing fees Our proposed solution carries an increased program administration cost of approximately $25,000. Johnson County will incur this expense and not invoice Iowa City for additional administrative costs associated with funding all eligible applicants. Iowa City is estimated to spend approximately $1.2 million of the $1.5 million allocation. We appreciate your time and consideration, and look forward to your response and future collaboration. r� Respectfully, Royceann Porter Chairperson Johnson County Board of Supervisors 913 South Dubuque Street ♦ Iowa City, Iowa 52240 ♦ 319-356-6000 ♦ www.johnsoncountyiowa.gov Kellie Fruehling From: Sally Hartman <sallyahartman@hotmail.com> Sent: Saturday, August 13, 2022 10:37 PM To: *City Council Subject: Excluded workers Dear Iowa City Councilors, Late Handouts Distributed —) S - (Date) - (Date) Thank you for your work on behalf of Iowa Citians. I write to urge you to address the needs of excluded workers. They work, they send their children to school, and they make purchases here. Why would we want to short them money? One family I know moved last year because their rent went up $1200 a year. The place where they moved also raised the rent $1200 this year. That means the children are attending their third school in three years. Meanwhile the parents' wages have not increased, and their hours have been reduced. Many families are truly challenged economically. I hope you can find the path forward to work with other municipalities and ensure excluded workers are treated with the fairness they deserve. Sally Hartman 826 Roosevelt Street, IC 1 Item Number: 16. A ugust 16, 2022 Motion to remove Ad Hoc Truth an d Reconcil iation Commission memb er Amel Ali from the commission. Prepared B y:Geoff Fruin, City Manager Reviewed By:Eric Goers, City Attorney F iscal I mpact:N/A Recommendations:Staff: No Recommendation Commission: T R C suspended Ali from her role as Chair of the Commission at their August 4, 2022 meeting Attachments: Executive S ummary: Motion was tabled f rom the A ugust 4, 2022 special f ormal meeting to allow for discussion by the Ad Hoc Truth and Reconciliation Commission at their August 4, 2022 meeting. Background / Analysis: AT TAC HM E NT S : Description Council correspondence Kellie Fruehling From: Sent: To: Subject: Nicholas Theisen <uahsenaa@gmail.com> Monday, August 15, 2022 10:51 AM *City Council Vote No to Remove Amel Ali Late Handouts Distributed R - 1 S - .2 (Date) Dear City Council, I am writing to you in support of Truth and Reconciliation Commission member and chair, Amel Ali, and in strong opposition to the motion to remove her from it. So much of the politics of Iowa City is ruled by spite and petty grievances, and the current situation is no exception. And yet, despite that, Amel is probably the only person I know involved in all of this who has shown time and again how capable she is of seeing past those grievances, of finding the good in people even when they go to great lengths to hide it. Her harsh words, then, never come from a place of anger, but, as far as I have known her, come from frustration and, ultimately, profound compassion. There is a very real divide in this city. You can see it right now. Amel is one of only a few people capable of meaningfully crossing that divide without betraying anyone's trust. Without her, I don't know if that divide can be healed, and by removing her from the commission, you send a clear message that compassion and understanding are only available to those with power and influence. Voting no on the motion is the only correct course of action. By voting yes, you achieve nothing but signaling your allegiance to the politics of enmity. Sincerely, Nicholas Theisen 1 Kellie Fruehling 4 uft Ilaad t i im,AL t,d From: Sent: To: Subject: Natalie Harwood <natalieaharwood@gmail.com> Monday, August 15, 2022 4:53 PM *City Council Vote no to remove Amel R— 1(.P (Date) ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Dear City Council, I am writing to ask you to please reconsider the removal of Amel Ali from the TRC. She is absolutely brilliant and irreplaceable. This is the perfect opportunity to use the exact tactics the TRC was created to employ. I hope you vote no an her removal. Her community is behind her. Thank you so much, Natalie ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** 1 Kellie Fruehling From: Sent: To: Subject: Lp michael.moran515DSM <michael.moran515DSM@proton.me> Tuesday, August 16, 2022 7:21 AM *City Council; memmert@press-citizen.com County Supervisor caught lying about origin of controversial podcast, Council will vote on TRC chair tonight at 6 PM Late Handouts Distributed (Date) ,x This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** https://www.reddit.com/r/[owaCity/comrnentslwpsldh/county supervisor caught !vino about origin of/ 1 Kellie Fruehling IL, From: Clay Moel <cmtrojan001@gmail.com> Sent: Tuesday, August 16, 2022 1:02 PM To: *City Council Subject: Amel Ali is an Abuser - Please Read Late Handouts Distributed (Date) ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. Hello. I am an Iowa City native/resident and I have personally witnessed Amel sexually and verbally abuse someone close to me. I think it is absurd that she has not already been removed as the leader of the TRUTH and RECONCILIATION commission. Council member Laura Bergus has made a point to say that Amel is guilty of making only 1 mistake... I have a few more incidents in the past 8 months that I would like to bring to your attention. I ask that this personal account of Amel's abuse stays PRIVATE in order to protect the identity of the victim. Back in December of 2021 Amel Ali was at my house to celebrate a "Friendsgiving" and it quickly turned dark when Amel got belligerently drunk and abusive. She repeatedly tried to grab the private parts of her (ex) boyfriend while he was non - consenting. She then became very angry and verbally abusive towards her partner, then left my house in a rage. Amel then drove drunk with her boyfriend in the car. That night, Amel's boyfriend then decided to end their relationship and I picked the victim up and brought him back to my house. Amel was not done though. She then drove drunk to the house that she shared with her boyfriend and stole his dog and continued to verbally abuse the victim through phone calls. It was a terrible night and we were very close to calling the police on Amel. Ever since then, the victim of Amel's abuse as well as the other people involved that night have had to relive that trauma every time Amel pops up in the news due to her hateful speech and behavior. Oh yeah, and the victim of Amel's abuse is also a stage 4 cancer survivor and is continuing his fight to this day. Amel constantly makes the argument of "trauma begetting trauma" and it is more like an BS excuse for her awful behavior. In May of 2022 Amel visited Tate Highschool to speak to students and soon after that, the ICCSD superintendent had to send an email to all parents, apologizing for the sentiments that Amel was voicing to these students. What were these sentiments? She was condoning violence and destruction of property. Has anyone on the council been made aware of this? Is Amel the person that the council & TRC wants to be leading the TRUTH and RECONCILIATION commission?? In July of 2022 Amel goes on a public forum podcast and spews hate speech as well as allegedly admits to driving drunk, showing up to TRC meetings drunk, having sugar daddies (I hope she is not talking about her last boyfriend), and more??? If the true details of these podcasts come out to the public, it will (already has) created a massive controversy in the community. There are a lot of people in the community who would not be surprised to hear that Amel has admitted to these offensive acts. Amel Ali is an adult and she should not be coddled in this situation. She is extremely unprofessional and her right to activism should not come at the expense of abusing others and treating people the way that she treats people. LASTLY, if the council decides not to remove her from the TRC and the victim of her abuse decides to speak publicly about it, how poorly would that be received by the public? Please remove her from the TRC. I have worked with Chastity at NCJC and she is more than qualified to lead the TRC. She is very professional, wise and capable. Amel is a cancer. Enough is enough. -Clay Moel 1