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2022-09-20 Bd Comm minutes
Item Number: 3.d. _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Work Session Minutes: September 8 (Strategic Planning) I04tt CITY OF IOWA CITY 414; MEMORANDUM Date: September 13, 2022 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Re: Council Work Session, September 8, 2022, 1:00 PM, Eastside Recycling Center Council: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner UISG: None Staff: Fruin, Jones, Kilburg, Goers, Fruehling Audio is available in the City Clerk's Office and the City website. Development of the FY23-28 City of Iowa City Strategic Plan with facilitation services provided by the East Central Iowa Council of Governments (ECICOG) Executive Director, Karen Kurt and Planning Fellow, Harrison Freund from the East Central Iowa Council of Governments (ECICOG) facilitated the strategic planning work session by presenting a power point which reviewed the steps for the strategic planning process, the agenda and tasks for the day, and the facilitator role. City Council members spent time discussing the DRAFT Prioritization Summary Report 5 -year Strategic Plan and reviewing the Values, Impact Areas, and prioritizing the following Action Steps into Phase I (FY23, FY24, FY25) and Phase II (FY26, FY27, FY28) for the following Impact Areas: • Neighborhood and Housing • Mobility Staff will schedule another meeting with ECICOG on September 20th to continue the strategic planning process. Meeting adjourned at 4:46 PM. Item Number: 4.a. _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Ad Hoc Truth & Reconciliation Commission: August4 August 4, 2022 Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma J. Harvat Hall, City Hall Commissioners present: Mohamed Traore, Chastity Dillard, Cliflohnson, Eric Harris, Sikowis (Christine Nobiss) (via Zoom), Daphney Daniel, Kevo Rivera, Wangui Gathua. Members not present: Amel Ali. Staff present: Stefanie Bowers. Community members who spoke at meeting: Annie Tucker, Felicia Pieper, Larry Schooler, V. Fixmer-Oraiz, Noah, Ned, Royceann Porter, Billie Townsend, Orville Townsend, T'Shailyn Harrington. Recommendations to City Council: No. Meeting called to order: 7:06. Reading of Land Acknowledgement: Dillard read the Land Acknowledgement. Approval of Minutes from July 21, 2022: Rivera moved, and Gathua seconded. Motion passed 7-0. (Sikowis not present for the vote). Public Comment of Items not on the Agenda: Noah mentioned a recent lawsuit that was filed against the City by a female firefighter. Ned requested for the City to pay someone to create transcripts of the meetings. Follow Up on Joint Work Session with the City Council: Fixmer-Oraiz and Schooler provided an update: the team is working on modifying the budget to make it more locally based so that the driving forces are local. Tucker sought any feedback from Commissioners on specific things within the draft that should be integrated or changed. Traore will take the lead on redistributing the list of organizations that the Commission had previously created that were agreeable to working with the TRC on their mission. Ways the TRC Commissioners Can Support One Another: TRC members discussed what restorative justice looks like, what rules were violated, and how to involve those victimized and those offending. TRC Leadership: Pieper noted that intergenerational issues are the hardest to tackle but that a restorative justice process should be considered. Billie and Orville Townsend spoke on comments by Ali as a part of a recent podcast. B. Townsend asked the TRC to ask Ali to put the podcast episodes back up so that all can hear them. B. Townsend noted that 75% of Black Voices Prject/BVP\nlemhers(dentifvasxxhitevvhichis consistent with the racial demographics of Iowa City and that anyone can join BVP regardless of race. O. Townsend has not met Ali and has never said the remarks about Emmet Till that Ali has attributed to him. Harrington spoke on her very brief experience and feelings as chair of the TRC prior to being voted out. Harrington believes in the core work of the TRC but that distractions made hurdles hard to avoid. Ned would like for TRC members to provide a synopsis of each agenda item prior to their discussion. Noah requested that no decision be made without Ali present. Porter spoke on a note received at her home when she returned from a trip about a podcast seriesmhere/U|ca|ledherandothermennbersofBVP"cnnnm~.Porteraskedif the remarks on the podcast weren't so bad, why were they taken down? Some commissioners discussed how they could evaluate the TRC leadership without hearing the full audio of the podcasts. Without hearing the podcast episodes, the TRC would be deciding on hearsay. Other Commissioners feel that they could decide despite not hearing all the audio. Commission protocol also was mentioned in terms of responsibility, respect, professionalism, resolving conflicts, and attendance. The TRC needs to build bridges and not burn them, make better choices moving forward, and move forward on the same page. Members of the TRC plan on attending and participating in an upcoming BVP meeting. Traore moved to suspend the title of the chair for the TRC, and Nobiss seconded the motion. The motion passed 7-0. (DilIard abstained). Discussion on a proclamation Ied by Commissioner Nobiss for Missing & Murdered Indigenous Women led by Commissioner Nobiss: The proclamation for Missing & Murdered Indigenous Women by the City of Sioux City was presented. Staff went over the process for submitting a proclamation to the City Council. Rivera and Nobiss will work on adding more detail to the The American Rescue PIan Act Funds, the Johnson County Direct Assistance Program, and Excluded Workers: Oliver and Noah spoke in support of the Excluded Workers. Commission Announcements: Daniels announced her plans to resign from the TRC, Daniels cited health as the reason. Adjourned: 9:56 PM. City Board and Commission meetings are recorded and can be vlewed in their entirety by QC a a a a a a c. 7/21 a a. - a a ca- a - t- 1 1 1 ua - C1.. a < a. a. RI a Q < e...6 a a c_ a a a G. a- Q v.- cv 46, 4 a a a 4 a ra a a a a a a a. a c esi Am a a a 4 <t ar. cs. TERM EXP. C*1 CV Za CA N b N 6/22 N NO N r4 r4 NO N \C r4 f*[ \C <C GI. ca a Cathua Johnson ..%. x z ao i "4 F NAME _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Airport Commission: August 11 Item Number: 4.b. MINUTES IOWA CITY AIRPORT COMMISSION August 11, 2022 — 6:00 P.M. AIRPORT TERMINAL BUILDING FINAL Members Present: Warren Bishop, Scott Clair, Judy Pfohl, Hellecktra Orozco, Chris Lawrence Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Matt Wolford, Carl Byers, John Yeomans DETERMINE QUORUM A quorum was determined at 6:05 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of June 9, 2022, seconded by Orozco. Motion carried 5-0 PUBLIC COMMENT None. ITEMS FOR DISCUSSION/ACTION a. Farm Lease — Pfohl stated that folks where happy with the farm operations. Tharp introduced John Yeomans, Tharp stated that Yeomans was the farm manager for Farmer's National Company and the Airport's point of contact for any farm related issues. Tharp stated that during August and September the Commission had the opportunity to break the farm management contract and his recommendation was to continue the contract. Yeomans stated that during this period they also have the opportunity to break the farming agreement with the tenant farmer and the farmer could do the same. He was recommending that they break the current agreement with the farmer to negotiate updated terms. Clair moved to keep the farm management agreement with Farmer's National Company, and break the contract with the farming tenant, seconded by Orozco. Motion carried 5-0 b. Airport Construction Projects: i. FAA grant projects 1. Runway 7125 Rehab East End — Tharp noted the contractor has been in and the work was completed in 5 days. Tharp noted they did have a resolution to accept the project as complete on the agenda. Tharp stated that the final cost was $122,377.40 a. Consider a resolution accepting the project as complete. (A22-22) Bishop moved the resolution, seconded by Lawrence. Motion carried 5-0 Airport Com mission August 11, 2022 Page 2 of 5 2. Runway 25 Threshold Relocation - Tharp stated the work was on pause until October. He noted they had all of the west side switch to LED lights and about half of the east side. Byers noted a few more lights that were changed out. Tharp stated there was a NOTAM in place for non-standard edge lighting. Bishop noted that since the runway work was done he didn't notice a real obvious change in the lighting. Tharp noted that the rest of the work was still planned for the first couple of weeks of October and they would be reaching out to the contractor for scheduling and work info to push to the tenants. ii. Iowa DOT grant projects 1. South T -hangar infrastructure - Tharp noted they opened bids last week and they came back where they had expected them, Tharp noted they had a recommendation to award the contract with the alternate bid to add extra length to the taxiway. Tharp noted they total cost was just under $300,000. a. Consider a resolution accepting bids and awarding contract to All American Concrete, LLC (A22-23) Orozco moved the resolution, seconded by Clair. Motion carried 5-0 2. FY23 Iowa DOT Grants - Tharp stated the Transportation comment met and approved the FY23 aviation program for the state. He stated they were expecting 2 grants for the wayfinding and monument sign and the terminal building rehab work. Wolford asked about the timing of the work. Tharp noted that it would likely be a spring project. iii. Airport/Locally Funded Projects 1. Hangar A Mural Project - Clair stated they had met with Tharp on Tuesday and put together a plan for the project and a timeline of work, Clair noted they were working on getting a project estimate and that they were looking at kicking off the fundraising drive in October. The RFQs would be completed in January. Members discussed the schedule. 2. Parking Lot Additions - Tharp stated the plans were out for quotes and were due back August 231. Tharp stated they hoped to still get the work done this fall, iv. Future Projects 1. Terminal Area Study - Byers discussed a potential project scope with the Commission members. Byers described a location area consisting of the terminal building and frontage area out to Riverside Drive. Byers stated they were looking at three levels for the review. First was the renovation of the existing building. 2nd would be a larger renovation and potential addition to the existing building and lastly would be a complete teardown and rebuild. Byers discussed additional data collection and information collection methods with the Commission to get a better idea of what services users wanted that would need to be incorporated into the new concept. Members asked Byers questions. Tharp stated he intended to discuss the plan with FAA at the conference in Kansas he was attending. Byers Airport Commission August 11, 2022 Page 3 of 5 also stated they had to be aware of areas that might not be funded by FAA as well during the study and proposed buildout. Members discussed possible additional study areas as well that might be able to be included in the review. Lawrence asked about funding to which Tharp stated the study was using funding from the Bipartisan Infrastructure Law and they would seek the larger grant fund specifically for terminal buildings for the _ construction project., Members continued to discuss with Tharp the grant timelines. Byers noted that there may be also an additional step of having to go through a selection process as he's heard of that being required from other airports. 2. Solar Power/Panel - Tharp noted this was just on the list to continue the conversation and to get a scope put together. Byers noted that its possible this would also be required to have a selection process completed. c. Airport "Operations" i. Management 1. Airport Manager Job Description - Pfohl stated that she was looking into the Airport Manager job description. Even though the Commission changed the job title the description still needed to be updated as it was written to be the Operations Specialist. Schwickerath noted that she had reached out to Human Resources and they had relayed that prior to the Airport Operations Specialist position being created there had been a prior Airport Manager job description in a higher pay grade. Schwickerath also stated that there was also going to be another job classification study completed. 2. Strategic Plan - Tharp noted that the Strategic plan expires this fiscal and that he had reached out to the previous facilitator to discuss doing a new one. Tharp stated for a 5 -year plan that had 2 years worth of pandemic disruption in the middle of the Commission had a lot of completed things they should be proud of. Tharp discussed the goals and objectives with the Commission and listed out steps that had been taken to accomplish those tasks. Commission members asked questions to which Tharp responded. Tharp noted that he was meeting with the potential consultant on September lst ii. Budget 1. T -hangar rates 2022-2023 — Tharp stated that he did his best to look at rates of airports within an hour's drive from Iowa City. Tharp noted that Cedar Rapids had just begun a phased plan to increase their hangar rates. Tharp stated that he put a memo together for the Commission which showed previous rates and adjustments and noted that this year he was recommending a 10% increase across the board. Clair motioned to increase t -hangar rates by 10%, seconded by Orozco. Motioned carried 4-0 (Bishop abstained) iii. Events Tharp stated they were coming up on the end of the year so their events list was getting shorter. He noted they have one more week of Airport Commission August 11, 2022 Page 4 of 5 Autocross, the pancake breakfast, and a couple of movies left including one aver Labor Day weekend. 1. Autocross: July 24; August 21 2. Drive-in Movies: September 2, October 8 3. Pancake Breakfast: August 28 d. FBO / Flight Training Reports — i. Jet Air - Wolford noted that it was a short month but they were still busy. He state he was happy that traffic was back up after the runway closures. Lawrence asked Wolford about traffic in relation to the pilot and mechanic shortages to which Wolford responded. Wilford noted they also lease aircraft out to area flight schools and noted their Skyhawk leased to Marion had 150 hours on it in a month. e. Commission Members' Reports Orozco asked about the flight simulator and its replacement. Tharp responded. f. Staff Reported — Tharp noted that he would be gone in the afternoon on Friday as and Monday and Tuesday of next week as well Wednesday — Friday of the following week. SET NEXT REGULAR MEETING The next meeting is scheduled for 6:00 pm, Sept 8, 2022, at the Airport. ADJOURN Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting was adjourned at 7:20pm. CHAIRPERSON DATE Airport Commission August 11, 2022 Page Sof 5 Airport Commission ATTENDANCE RECORD 2022 NAME TERM AXP. 4 v eo N Q w N i O ao N N i O cc CD N - O N v :► - 03 N N 0 N s C -� w N N 1/13/22 N N N 03/10122 04/21122 05112/22 . el C) N N 0 1 .11.,0 N 0 00 N N c of A N Warren Bishop 06/30/22 X O/E X X X X X X X X X X X X X0/5 X Scott Clair 06/30/23 X X X X X O/E X X XX X X X X X X/S X Christopher Lawrence 08/30125 X X X X X OIE X X X X X O/E X X X 015 X Hellecktra Orozco 06/30/24 O/E O/E X X X X XXX X X X X X X XIS X Judy Pfohl 06/30/22 X X XXX X XXX X X X X X X XIS X Key: X = Present X/E = Present for Part of Meeting ©= Absent O/E = Absent/Excused NM = Not a Member at this time XIS =Present for subcommittee meeting WS =Absent, nota member of the subcommittee Item Number: 4.c. _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Climate Action Commission: August 15 MINUTES FINAL IOWA CITY CLIMATE ACTION COMMISSION AUGUST '15, 2022 — 3:30 PM — FORMAL MEETING EMMA J. HARVART HALL MEMBERS PRESENT: John Fraser, Stratis Giannakouros, Ben Grimm, Clarity Guerra, Kasey Hutchinson, Matt Krieger, Becky Soglin, Jesse Leckband, Michal Eynon -Lynch, Gabriel Sturdevant, Matt Walter MEMBERS ABSENT: STAFF PRESENT: Sarah Gardner, Megan Hill OTHERS PRESENT: Nancy Bird, Cheryl Miller, Scott Spak, Craig Moser CALL TO ORDER: Soglin called the meeting to order. APPROVAL OF JUNE 6, 2022 MINUTES: Fraser moved to approve the minutes from June 6, 2022, Krieger seconded the motion, a vote was taken, and the motion passed 11-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Nancy Bird (Iowa City Downtown District) shared information about the Downtown district's ideas for a green alley pilot project. The alley behind Studio 13 alley could showcase environmentally sustainable practices in the City, as permeable pavement can reduce flooding and reduce the heat island effect. ANNOUNCEMENTS: Action Items from last meeting: • Questions received regarding the 24/7 Initiative were responded to by IEC and will be included in the September agenda packet. • The initiative for Commission members to connect with community-based organizations (CBOs) is ongoing until the end of the year, and staff continue to provide support. • Bissell is awaiting some responses to schedule the insulation working group's initial meeting. Upcoming events: • Staff noted two events that had occurred earlier that day (Aug. 15), the Small Business Sustainability Focus Group and a "Speaking of..." discussion on Greenwashing. • A Transit Tour was scheduled for August 17 and staff reminded any interested Commissioners were welcome to attend. Climate Action Commission August 15, 2022 Page 2 of 4 Working Group Updates: • Solar Prioritization (Giannakouros, Krieger, Soglin, Sturdevant) — Discussion of the memo was held for later in the meeting under unfinished business. • Insulation Grant Program (Guerra, Fraser, Leckband) — Staff noted they were waiting to hear back from some working group members in order to set a time for the initial meeting. Community Based Organization outreach: • Soglin contacted the Black Voices Project and met with Kevin Saunders of the NAACP. • Eynon -Lynch met with Angie Jordan from the South District Neighborhood and will be attending the next District Neighborhood meeting. • Guerra is awaiting a response from LULAC. • Krieger reported no updates from the HBA at this time. • Giannakouros has been traveling and unable to connect with his group. • No report from Fraser on Johnson County Affordable Housing Coalition. UNFINISHED BUSINESS: Solar Prioritization memo to Council • Soglin gave some background. The Iowa City Solar 2035 report is a collaborative study by Johnson Clean Energy District that was commissioned by the City and was issued in January 2022. • The Solar Prioritization Working Group met three times, discussed what was in the report and what to prioritize, and made three recommendations. Soglin noted the nature of this report as a study means it is something that can be revisited. The current set of recommendations focus on the near term. • First recommendation is to make sure that the City's zoning code is updated to better support solar. This process has already begun. Second recommendation is to have an educational component added to solar projects that the municipality might either own or partner on. Third recommendation is the continuation of conversations with the primary energy provider in the area (MidAmerican) about solar and possible battery projects. • Soglin noted an intention to revise the title of the memo and add some sentences to the introduction, to make clear the near-term intent of these recommendations. • Giannakouros noted when the working group had solar prioritization conversations in the spring, it was not in anticipation of the Inflation Reduction Act being passed. Now the policy landscape has shifted. • Soglin opened the discussion to the public. • Cheryl Miller (Board member of the Johnson Clean Energy District) expressed disappointment that the set of recommendations doesn't convey a larger vision for solar. It doesn't mention community -hosted distributed generation and storage projects such as a joint utility/community solar project to replace the thwarted Waterworks Park utility -owned project. • Scott Spak (Associate Professor of Planning and Public Affairs and lead author an the research phase of the report) noted changes in the policy landscape that are going to require the City to respond. Spak encouraged development of a pilot project to help figure out a strategy for existing buildings, businesses, and operations. 2 Climate Action Commission August 15, 2022 Page 3 of 4 • Giannakouros summarized some of the working group's discussion around the report and its recommendations. He described the group's reasons for prioritizing the zoning code and continued conversation with MidAmerican about projects like a community solar garden (Cedar Rapids' project with Alliant can serve as a model). • Krieger noted differing definitions of resilience hubs, i.e. physical sites vs. community -building among residents. He described how the City's demand -reducing initiatives such as the weatherization grant program and decarbonization efforts are paired with what MidAmerican is doing on the utility -scale production side. • Eynon -Lynch posited that the memo should capture a vision of future hopes; JCED's collaboration on it may be helpful. • Soglin noted that this process has been collaborative, but there are concerns about continuing to have more back -and -forth about the memo, since the study carne out in January and ultimately it's the Council's role to decide. + Gardner noted that it would be unusual for a group that produced a study to also be involved in creating a memo in response to that study. • Craig Moser (Board member of the Johnson Clean Energy District) expressed concern that the memo's tone downplays the importance and significance of the study results. He encouraged the Commission to take a more assertive approach. • Giannakouros referenced a new study that shows how distributed energy resources can optimize the ability of utilities to deploy centralized solar. • Cheryl Miller reiterated her wish that the memo should mention distributed generation and storage and show a 10 -year proposed vision. • Soglin proposed that the working group meet again. As a conclusion to today's discussion, the commissioners could vote to support whatever changes the working group makes and to trust they get into this memo what's being discussed. Alternatively, the working group could make changes and bring it back to the Commission, which would not be until October because September has a full agenda. • Gardner clarified two paths for the working group. They could revise the tone of the memo which, as an adjustment of wording rather than change of substance, could then be sent on to Council. Or they can revise the projects or priorities of the memo, which would require more deliberation, and possibly cause a delay on the projects already proposed. Gardner noted if there are no objections to the projects that are outlined as priorities, the conversations on community solar development and partnerships could continue separately. • Leckband described MidAmerican's utility scale solar installation operating in Hills as an example of the utility's continued interest in solar projects. • Giannakouros made the motion that the memo would be lightly revised for tone by the working group and then sent on to Council without coming back to the Commission, A final copy would be in the next agenda packet. • Walter seconded the motion. + Some discussion ensued about the memo's capacity to address the concerns of the public who spoke. • A vote was taken and the motion passed 11-0, NEW BUSINESS: • Income -Qualified Energy Efficiency Grant Program: heat pump pilot (deferred to 3 Climate Action Commission August 15, 2022 Page 4 of 4 next meeting due to time) RECAP OF ACTIONABLE ITEMS FOR COMMISSION, WORKING GROUPS, AND STAFF: • Next meeting will be Monday, Sept. 12, 3:30-5 p.m., in Emma J. Harvat Hall • Solar Prioritizing Working Group will reconvene to make final edits to the memo before sending it on to Council. ADJOURNMENT: Giannakouros moved to adjourn, Leckband seconded the motion. A vote was taken and the motion passed 11-0. CLIMATE ACTION COMMISSIONATTENDANCE RECORD 2022 NAMETERM EXP. coo 0) p 10/4/2021 1- O N NNr Q -- —' N -J p N G3 "J N 4/4/2022 G7 N O N 0) C) o roN 7/11/2022 8/15/2022 Michel Eynon- Lynch 12/31/2024 — — -- NM X X X X X X NM X John Fraser 12/31/2024 X O/E X NM X X X X X X NM X Stratis Giannakouros UI Rep X X X NM X O/E X X X O/E NM X Clarity Guerra 12/31/2022 -- -- -- NM X X X X O/E X NM X Ben Grimm 10/31/2023 X X X NM O/E X X O/E X X NM X Grace Holbrook* 12/31/2021 O/E O/E O!E NM -- -- — — -- — NM — Megan Hill* 12/31/2022 X X X NM X X X X X -- NM -- Kasey Hutchinson 12/31/2022 X X X NM X X X X X X NM X Matt Krieger 12/31/2023 X X X NM X X X X O/E X NM X Jesse Leckband MidAmerican Rep X X O/E NM X O/E X X X X NM X Becky Soglin 12/31/2022 X X X NM X X X X X X NM X Gabe Sturdevant 12/31/2024 — — -- NM X X X X O/E X NM X Eric Tate* 12/31/2021 X X X NM — -- -- -- -- -- NM — Matt Walter 12/31/2023 -- -- -- NM — -- -- -- -- — NM X KEY: X = Present 0 = Absent 0/E = Absent/Excused NM= No Meeting * No longer on Commission 4 Item Number: 4.d. _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Community Police Review Board: August 16 Approved/Final COMMUNITY POLICE REVIEW BOARD MINUTES — AUGUST 16, 2022 CALL TO ORDER: Vice -Chair Orville Townsend called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Ricky Downing Melissa Jensen, Jerri MacConnell, Saul Mekies, Orville Townsend MEMBERS ABSENT: Amanda Nichols, Stuart Vander Vegte STAFF PRESENT: Staff Tammy Neumann, Legal Counsel Patrick Ford OTHERS PRESENT: Iowa City Police Chief Dustin Liston RECOMMENATIONS TO COUNCIL None CONSENT CALENDAR Motion by Mekies, seconded by Jensen to adopt the consent calendar as presented. • Minutes of the meeting on 07/12/2022 • ICPD General Order 99-06 (Internal Affairs Investigations) • ICPD Policy 307 (Vehicle Pursuits) • ICPD Policy 346 (Duty to Intervene and Report) (No revisions made to this document. Provided to show format changes to reports only). Motion carried 5/0. Nichols and Vander Vegte absent. NEW BUSINESS None OLD BUSINESS None PUBLIC DISCUSSION None BOARD INFORMATION MacConnell requested a discussion regarding the CPRB filing complaints. This item will be added to the September 13, 2022 CPRB agenda. STAFF INFORMATION None CPRB August 16, 2022 MEETING SCHEDULE and FUTURE AGENDAS • September 13, 2022, 5:30 PM, Emma J. Harvat Hall • October 11, 2022, 5:30 PM, Emma J. Harvat Hall • November 8, 2022, 5:30 PM, Emma J. Harvat Hall • December 13, 2022, 5:30 PM, Emma J. Harvat Hall EXECUTIVE SESSION Motion by Jensen, seconded by Mekies, to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried 5/0. Nichols and Vander Vegte absent. Open session adjourned at 5:45 p.m. REGULAR SESSION Returned to open session at 6:12 p.m. Motion by Jensen, seconded by MacConnell, to set the level of review for CPRB Complaint #22-07 at 8-8-7(B)(1)(a) on the record with no additional investigation. Motion carried 5/0. Nichols and Vander Vegte absent. ADJOURNMENT Moved by Jensen, seconded by Downing to adjourn the meeting at 6:15 p.m. Motion carried 5/0. Nichols and Vander Vegte absent. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2021 - 2022 NAME 81721 8130/21 920/11 10/12421 11/1121 11/9/21 12/13121 01111/22 02/08/22 0310822 04/08/22 14/20122 FORUM 05/10/22 0611422 07/12122 1)8/1622 Ricky Downing — — --- -- -- — -- — - X X X X X X Melissa Jensen — — — -- — — -- --- — — X X X 0 X X Jerri MacConnell X X X X X X X X X X X X X X X X Saul Wicks X X X X X X X X X X X X X X X X Amanda Nichols X X X X X X X X X X O/E X. X X X 231E Theresa Seeherger X X X X X X 0 O — — — -- — — — -•- Orville Townsend X X X X X O/E X X X X X X X X X X Stuart Vander Vegle -- --- — —. 1 — -- — — — X X O/E 01E X O/E KEY: X = Present O = Absent O!E = Absent/Excused NM = No meeting = Not a Member Item Number: 4.e. _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Parks & Recreation Commission: August 10 IOWA CITY PARKS & RECREATION COMMISSION MINUTES August 10, 2022 ROBERT A. LEE RECREATION CENTER — MEETING ROOM B Members Present: Members Absent: Staff Present: Others Present: CALL TO ORDER: APPROVED Alex Hachtman, Christopher Odinet, Melissa Serenda, Brianna Wills, Missie Forbes, Connie Moore Boniface Penandjo Lemoupa, April Schmidt, Brian Morelli Juli Seydell Johnson, Brad Barker, Tyler Baird, Gabe Gotera Carin Crain, Justin Fishbaugh, Jill Fishbaugh, Larry Abrams, Marilyn Abrams, Marcia Goldsborough, Anne Tabor, Anne Stapleton, Kerry O'Brine, Duane Miller, Mark Cannon, Mary Ellen Hein, Myra Clark, Marcia Greiner, Judy Pfohl, James Broffitt, Pam Ries, Diana Thrift, John Schmidt, Luz Garcia, Hellecktra Orozio, Jack Stapleton, Anne Wood, Glenda Buenger, Joan Russett, Eleanor Steele, Jou Robinson, Carsten Clark, Mary Boes, Holly Hart, Amy Kretkowski, Susan Mellecker, George Tresnak, Ruth Westfall, Dan Katalinich, Eileen Vogel, Mitzi Read, Linda Merlino, Alex Clancy, Mallory Earnest, Rachel McPherson, Mark Nidey, Brooklyn McClinton, Warren Tunwall Chairman Hachtman called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None INTRODUCTION OF NEW COMMISSION MEMBER Chairman Hachtman welcomed Connie Moore to the Commission, filling the vacancy present since May, 2022. OTHER FORMAL ACTION: Moved by Hachtman, seconded by Serenda, to approve the July 13, 2022 minutes after having struck mention of Commissioner Connie Moore from the July 13, 2022 Minutes. Motion passed 6-0 Penandjo Lemoupa, Morelli & Schmidt absent) PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA: Justin Fishbaugh says that the Parks and Recreation department is proposing to close the Robert A. Lee Pool because it will be too expensive. Fishbaugh cites the `Condition of the Pool' report to show that the pool and natatorium could be repaired for $579,000 instead of the $4.5-5 million reported to the public, as the expenses for the RAL pool repairs are being lumped into the cost for the entire RAL building. Fishbaugh explains how he came to $579,000 for pool repairs, citing Pp. 71, Fishbaugh used the most expensive estimates of pool repairs from WT Group and came to $471,000 of which includes $80,000 for Surge Tank replacement and $90,000 for poll filters, which are already described as being budgeted to be replaced for on Pp. 62. Fishbaugh includes that on P. 225, a table showing existing capital funding for fiscal year 23 reports that RAL pool has $640,000 already budgeted for the pool filter and HVAC. Jill Fishbaugh took up speaking where Justin Fishbaugh ran out of time. Fishbaugh cites the 'Condition of the Pools' report Pp. 70 that the WT Group recommended repairs would take place across 1-5 years. Fishbaugh notes that the report on Pp. 83 from Williams Architect shows that the whole facility repairs would cost $4.1 million across 10 years which does not include the cost of WT Groups' estimate but does include the natatorium, the pool enclosure. Fishbaugh takes the $108,000 natatorium repairs estimate from Williams Architect and adds it to the $471,000 estimate from WT group for a total of $579,000. Fishbaugh points out that this is nowhere near the $4.7 million reported by Parks and Recreation on P. 184. Fishbaugh concludes that the WT Group report says RAL pool is in fair condition and recommends the investment into the swimming facility. Duane Miller, Pickleball Ambassador, speaks of the explosive growth in pickleball player count attributing it to four key points. It's fun for all ages, it's easy to learn, it keeps you healthy and fit, and it's a lifetime sport. Miller refers to a handout with stats that shows that player count has gone up by 39% in the last two years and has nearly double in the last seven years. Miller points out that Iowa is among the states with the highest growth, with the Johnson County region having a growth of 30% a year. Miller announces that with such a demand for pickleball venue, the USA Pickleball Association is preparing toolkits for community planners with guidelines and cost estimates for building courts. Miller asks for the support of the Commission as the demand for pickleball facilities grow. Mary Ellen Hein says that there is a need for new pickleball courts at Mercer Park and in Iowa City with 500 members registered with Pickleball Johnson County. Hein details that on average, 32 players would sign up via Playtime Scheduler to play at Mercer every day, but with players coming from outside Johnson County to play who are not using the online scheduler, that number is likely much higher. Hein thanks the department for recently providing a bench at the courts and asks if more benches would be realistic. Hein asks about the feasibility of making a barrier to go between the courts. Currently balls are going across courts and tripping people, the barriers would work to make the courts safer. Hein says that there are wasps near the Mercer Park quarts and asks that they be addressed. Myra Clark, Pickleball Ambassador, has been giving pickleball lessons to local players. Clark gives lessons four days a week at the Green State Family Field House, Mercer Park Outdoor Courts, the Robert A. Lee gymnasium, and to the synagogue, Agudas Achim Congregation. Clark has been teaching an average of four new players per day, for a total of 16 players being taught each week. Clark asks that with the numbers growing at such a rate, that there be more pickleball courts in the future. Jim Broffitt, Pickleball Ambassador, distributes a handout with example courts. Broffitt describes the pickleball courts in between Opelika, AL and Auburn, AL, and how they can be used as a model to compare to pickleball courts between Iowa City, IA and Coralville, IA, with similar size and make up between the two sets of cities. Broffitt explains the floor plan of 12 courts, laid out in 3 rows of four courts. Between each row of courts are aisles with benches allowing players to sit in between games, as opposed to Mercer Park Courts where most players must take up one of the courts to stand around in while not playing. The Alabama courts also have a large canopy over the courts, that would allow pickleball players to resume play in detrimental weather. Broffitt shows that it cost Opelika $650,000 for the facilities. Broffitt cited the Opelika City Clerk, Russell Jones, that Opelika recently had a 5-day pickleball tournament using their facilities, bringing 800 participants to the area. These participants brought their families, stayed in hotels, ate at restaurants, bought clothes gas and other items, raising the estimated economic impact of the single tournament to be approximately $1,000,000. Anne Stapleton, a 36-year RAL Pool user, requests that the hours at RAL pool be reinstated to be open 6:15 a.m. — 6:00 p.m. like it was before pool hours were slashed in January. Stapleton says that if staff encounters a shortage of lifeguards, to have like guards move from MPAC to RAL for the 9 a.m. —11 a.m. shift and the 1 p.m. — 6 p.m. shift. Stapleton explains that the decrease in RAL hours prevents many from using the pool especially those who swim in the afternoons after work or school. Stapleton quotes the Rec Master Plan, "Aquatics ranks number one above all other program enrollment nets and for indoor pools, a central location", yet the RAL poolis only open 4.75 hours a day, Mon — Fri. Stapleton second point is that the pool usage as listed in the July 13th `Condition of the Pools' report is misleading and inaccurate, with five categories of RAL pool users either under counted or not counted at all which greatly skews the understanding of who is using the pool. Stapletonsays that the report omits the total number of people using RAL pool at any one time. Stapleton explains that starting in January, after speaking to Brad Barker regarding the reduced hours, she began counting pool users each time she swam. Stapleton reports that the average number of swimmers when Stapleton arrives is greater than 7 users and canbe over 15 users when Stapleton leaves the pool. Stapleton says that the report is misleading and is inaccurately claiming to report lap swimmers separately from others but even those numbers don't accurately reflect her experiences. Stapleton continues that aquacisers are undercounted as classes regularly include 12-15 people, but the report only lists registration numbers and not the number of people in the pool or when they attend. Jack Stapleton took up speaking where Anne Stapleton ran out of time. Stapleton explains that the report does not include Sundays, when many families attend swim lesson and other special events throughout the year. Stapleton says that potentially hundreds of pass users are being undercounted. Stapleton reports that at the July 13, 2022 Parks and Recreation Commission Meeting, Matt Eidahl says that unique pass holders are counted just one time, meaning when someone who goes multiple times they are only counted once. Stapleton continues that ICPR staff and Red Cross Training are not counted but provide an important use of the pool for the community. Stapleton refers to the June 21, 2022 City Council work session, and quotes Juli Seydell Johnson, "It's not uncommon to have zero, one, or two lap swimmers for a greater portion of the day". Stapleton argues that this does not include lap swimmers, aquasisers, water walkers, and deep well users. Stapleton says that some swimmers avoid arriving at RAL pool at 11 a.m. since allsix lanes are typically full. Note: The Condition of the Pools report lists both Unique Pass Scans and Total Pass Scans seperately on the same table. Carin Crain voices opposition to the plan to move indoor aquatics to Mercer Pool. Crain asks for a model schedule that shows how the department will merge all the RAL pool activities with the activities of MPAC Pool, which include lap swim, water walking, aquacise, deep water aquacise, private swim lessons, group swim lessons that shut down RAL pool, red cross training, junior lifeguard, staff and services, birthday parties, special events like the egg hunt or New Year's Eve for kids, and youth swim teams. Crain wants to know who will be excluded from the water and who gets in and if MPAC pool can feasibly take all the indoor aquatic activities. Crain brings up the question of equity and the RAL pool. Crain elaborates that if someone can't afford gas or even a car that they can use the bus routes to get to the RAL pool. Currently the RAL pool is'/ mile away from the Downtown Interchange bus station, while Mercer pool is only accessible via one bus route, Town Crest. If someone does not live close to the Town Crest route, then they must transfer which makes it more likely to miss a bus and thus miss your swim. Crain praises the city for providing free swim lessons to low-income households. Crain continues that since swimming is a live saving sport, the City's programming has probably saved lives because people are more comfortable and more skilled in the water. Crain says that this is an important point of equity for low-income households and People of Color, and by taking away the water, we are also taking away the option of enjoying and surviving 'in water. Dan Katalich says that if you support equity, diversity, and inclusion then you should move to repair RAL pool. Katalich details that Mercer pool is often closed to everyone for swim meets, which is very uninclusive.:Katalich explains the necessity of having an easily accessible and centrally located aquatics facility. Katalich says that the City Park Pool stands out with its Oak canopy and that the current configuration of the pool should not be changed. Katalich agrees that accommodation towards a zero depth would be beneficial to the community by introducing kids into the water safely. Ann Tabor says that the growing Pickleball needs accommodations for the growing sport, especially with other facilities such as the Green State Family Field House having an entrance fee attached. Tabor mentions that indoor pickleball during the wintertime would be appreciated. Tabor requests that the RAL pool not be filled in as she is a regular aqua exercise participant. Tabor brings up the growing demographics in the area as more and more apartment buildings are sprouting in downtown Iowa City, and how it would be a bad idea to remove these opportunities downtown. Susan .Mellecker states that swimming is lifelong sport that can be enjoyed by the entire family. Mellecker refers to the disparity in usage numbers and details that there were 22 people in RAL pool that morning, made up of 2 lap swimmers, 2 in the deep water well, and 18 attending aquacise, which Mellecker describes as typical. Mellecker points out that the pool has only been open for 11 months since closing due to COVID and only now are people starting to come back to the pool and group fitness. Mellecker talks about Ed Stone, who once campaigned to keep Iowa City School District from building a third high school and coined the term "Two Fine Schools". Mellecker announces a new campaign called "Three Fine Pools". Mellecker believes that City Park Pool can be accommodated to include features for young families, such as a Ladder & slide, and a zero -depth while maintaining the aesthetics and footprint of the pool. Mellecker is bothered by the perception that the Commission thinks their votes does not matter and that City Council will have the final say. Amy Kretkowski is an avid swimmer at RAL Pool and City Park Pool. Kretkowski reiterates Crain's point of making a schedule showing how realistic it would be to move indoor swimming to MPAC pool. Kretkowski brings up that between CPP and RAL Pool there are 15 lap lanes, which would be reduced to 3 lap lanes which would not be able to accommodate all the lap swimmers. Kretkowski asks if MPAC would be able to accommodate all the swimmers that would come from RAL and CPP during the off - summer seasons and refers to concerns regarding the data of RAL usage numbers. Eleanor Steele comes not as a pool user but as a member of the community living downtown and declares that the RAL pool should remain where it is. Steele asks if things were framed correctly to the consultants. Steele questions if the consultants were asked how to keep the pool and improve upon it or if they entered the space with a preconceived notion. Eleanor quotes Marc Cannon, "You cannot put a price tab on what it means to keep a center in a town. To keep the heart and soul and the gathering space of a downtown". Mitzi Read, a government worker with 23 years of experience, is upset that they feel that they have been lied to in a report stating that the pool repairs will cost $4.5-5 million. Read says that the attendance numbers provided in the Condition of the Pools report are selective and flawed data being provided by the department. Read points to P.82 of the Master Plan Section 4 that describes 293 total visits by swimmers at RAL in May of 2022. Read compares this to P.148 of the condition of the pools which lists that RAL pool had 714 pool passes made. Read asks that the commission not approve any portion of Section 4 until the source of this new data is provided. Note: The Condition of the Pools Report list that there were 714 total admissions into RAL pool. made up of both Total Pass Scans and Day Passes sold in May of 2022. Rachael McPherson has used the RAL Fitness Room for physically therapy and describes positive diversity in that space, in terms of race, age, and the able-bodied. McPherson details that this diversity and the use of the facility by the community for things like birthday parties make the space feel welcoming and safe. McPherson says that will so many old businesses in the downtown area fading away due to rent hikes and new owners not being community minded, the historical value of this building should be considered and remain as a special part of the Iowa City Downtown. McPherson also comments on the Oak Canopy surrounding CPP and asks that the trees not be touched. Johnson makes the clarification that there are no recommendations to close the building itself. The recommendations proposed only pertain to the swimming pool and not the fitness room, the gym, or other provided facilities. Marc Cannon touches on the history of swimming in Iowa City, explaining how the butterfly stroke was created in Iowa City in 1934. Cannon continues that in 1968, Iowa City determined that its community needed three pools, and since then the Iowa City Population has grown 60%. Cannon says that the pool has been reported to have low use, but hours have been cut and hundreds of swimmers haven't been counted during the C©VID pandemic. Cannon expresses that despite claims that RAL pool is too expensive to repair, the architects and engineers have said otherwise in the report. Cannon refers to suggestions that there are not enough lifeguards but points out Kate Connell's junior lifeguard program that is a pipeline to lifeguarding jobs, providing 158 lifeguards over the summer. Cannon says that the proposed warm water pool at MPAC is expensive and has limited use and would not fill the needs of Aqua Fitness, which RAL pool already provides at half the cost. Cannon brings up a collection of 500+ signatures who have signed in support of keeping the RAL pool, including the signatures of some downtown business owners. Cannon also says that the pool users bring economic value to the downtown area when they come to RAL pool to swim, which keeps the local culture vibrant and valuable to the community. Cannon questions what will happen when MPAC pool is shut down for maintenance. Cannon concludes that the people would have nowhere to swim. Marcia Goldsborough is a Coralville resident but has been paying the non-resident fees since 2005 as RAL pool is the only deep -water pool in the area. Goldsborough describes how coming to RAL pool is a vital part of maintaining their personal physical health, social contacts, and mental health. Goldsborough reports how they would use the RAL pool every day, Mon -Fri for 90 minutes. Goldsborough explains how MPAC would not meet the needs of deep warm water aerobics as only five feet of water would not be adequate for those with arthritis. Goldsborough adds that her family have gone to City Park Pool since the 80s and that such an incredible resource should be left alone. Carsten Clark recently moved to the .Iowa City area and explains how he and his family were attracted to how bike/pedestrian friendly the layout of downtown Iowa City is, with a grocery store, a library, and a pool all within walking distance. Clark describes his apprehension towards having to have to use a car to be able to go to the pool. Clark feels that a pool is more valuable and would draw more of the community in than a grocery store and a library. 2022 REAP GRANT SUBMISSION —HICKORY HILL PARK ECOLOGICAL RESTORATION, PHASE 3 — Tyler Baird Baird details that the Third Phase will focus on the northern half of Hickory Hill Park. Baird says that of the $200,000 that the grant is applying for, $100,000 will be used towards removing invasive plants in 15 acres of savannah and 38.5 acres of woodland followed by replanting of beneficial native species. Baird explains that part of Grant will include improvements of three stream crossings to provide access to Hikers without erosion. The improved stream crossings would also allow more maintenance upkeep in the area and give access for the Fire Department to take their vehicles through the park in the event of an emergency. Chairman Hachtman asks how long it would take receive a response regarding the Submission. Johnson explains that the department should hear back on the grant the third or fourth week of September. Though due to the sensitive information, more would not be released until mid-October. Johnson elaborates that Phase 3 is likely the last phase in the park restoration that has spanned six years. Commissioner Wills asks if Phase 3 consists of the new Hickory Hill Park area and how the status of said area is. Johnson explains that the space's Road and Public Utilities are still waiting to be accepted in development but that another phase is not out of the question once approved. Baird details that the new space does not have as many invasive species as the rest of the park thus restoration will be less expensive RECREATION MASTER PLAN FINAL REVIEWS OF SECTIONS 1-4 — Brad Barker Barker presents the attached PowerPoint up to `Slide 15' Vice Chairman Odinet requests that the meeting skip to Item 9 as quorum would soon be lost. REPORT ON ITEMS FROM. CITY STAFF Item 7 was skipped as quorum would soon be lost. CHAIRS REPORT: Item 8 was skipped as quorum would soon be lost. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Vice Chairman Odinet asks that for the next agenda, he would like to know about the budget variance issue between $579,000 to nominally fix the pool and the $4,700,000 necessary to fix the pool plus other things. Odinet elaborates that he wants to know how integrated the facility costs are onto each other (i.e., Pool, Roof, Foundation). Johnson replies that this information will be provided. Vice Chairman Odinet refers to the conflict over utilization data and asks how much distance there is between the methodology being used to count the numbers and the data which comes from people who are in the pool. Odinet asks if this distance be closed to get a more accurate account of the details as much of the argument is that the pool gets used a lot and can be justified, based on how much it gets used to invest more money. Johnson comments that the reason why the department started recording only lap lane numbers from RAL was because 2 months prior, the biggest concern was about how the lap lanes are always full and MPAC would not be able to take on the number of lap swimmers. Johnson explains that since the public was saying that numbers from the front desk counter weren't accurate, staff started taking snapshots of actual lap swim numbers using security cameras at specific times each day. Johnson further elaborates that since the security cameras can only consistently see the lap lanes of RAL pool, only the lap swimmers using the lanes are being counted using the cameras. Commissioner Forbes refers to comments and questions regarding diversity of populations and asks if there is data of diverse populations corning to utilizing the facility as a centrally located area. Johnson replies that aquatics staff report that they see more diverse groups at Mercer. Commissioner Moore asks if there are any quick fixes that can be done for the pickleball courts. Johnson details a 2023 project for improving the pickleball courts. The project will have approximately $175,000 for improving the tennis courts at both City Park and Mercer Park, and an additional $950,000 for athletic and baseball field improvements. Baird details what Parks staff have recently done to help the pickleball courts, including the installation of new windscreens and slats, actively spraying the courts for wasps and filling cracks. ADJOURNMENT: Chairman Hachtman adjourned the meeting at 6:31 p.m. PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME TERM EXPIRE S N - c eq c cn N � © N - ,-, N O`D ... — N N ,_, N o 03/09/22 04/13/22 05/23/22 N c 08/10/22 Steve Bird 12/31/21 X X X X NM * * * * * 1 * 1 * Missie Forbes 12/31/25 * * * * * X NM X X O/E X X Brian Morelli 12/31/25 * * * * * X NM O/E X X X O/E Alex Hachtman 12/31/24 O/E X X X NM. X NM X X X X X Connie Moore 12/31/25 * * * * * * * * * * * X Christopher Odinet 12/31/24 X X X X NM X NM X O/E X O/E X Boniface Penandjo Lemoupa 12/31/23 X X 0 0 NM X NM X 0 O/E 0 O/E Ben Russell 12/31/21 X X X X NM * * * * * * * April Schmidt 12/31/22 X X 0 O/E NM O/E NM O/E X X X O/E Melissa Serenda 12/31/23 X X X X NM X NM X X X X X Angie Smith 12/31/21 X X X X NM. * * * * * * Brianna Wills 12/31/22 X X O/E O/E NM O/E NM X X X X X Michelle Wiegand 12/31/25 * * * * * X NM X O/E * * * KEY: X = Present 0 = Absent O/E = Absent/Excused LQ = No meeting due to lack of quorum * = Not a member now NM = No meeting Item Number: 4.f. _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Planning & Zoning Commission: July 6 [See Recommendation] 1 CITY OF IOWA CITY 'zznair.7411t MEMORANDUM -....._____ Date: September 13, 2022 To: Mayor and City Council From: Anne Russett, Senior Planner Re: Recommendations from the Planning and Zoning Commission At its July 6, 2022 meeting, the Planning and Zoning Commission have the following recommendations to the City Council: By a vote of 6-0 the Commission recommends approval of REZ22-0008, a proposal to rezone approximately 64.36 acres of land located north of Rochester Avenue and west of North Scott Boulevard from Interim Development Single -Family Residential to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and 0.31 acres to OPD/ID-RS zone subject to the following conditions: 1. Prior to issuance of building permit, Owner shall: 1. Dedicate an access easement agreement to allow access to Lot 66 as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. 2. Dedicate a public access easement agreement to allow a public trail from the proposed development to Calder Park as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. 3. Install the 10' wide trail connection shown on the Preliminary Planned Development and Sensitive Areas Development Plan. 4. Dedicate to the City, with no compensation to Owner, additional right-of-way along Rochester Ave and N. Scott Blvd, the area of which shall be determined by the City Engineer in a form approved by the City Attorney. 2. The final plat for any of the above-described land shall incorporate traffic calming devices in locations approved by and designed to the satisfaction of the City Engineer Additional action (check one) No further action needed Board or Commission is requesting Council direction _X_ Agenda item will be prepared by staff for Council action MINUTES PLANNING AND ZONING COMMISSION JULY 6, 2022 —6:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL FINAL MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Maria Padron, Mark Signs, Billie Townsend MEMBERS ABSENT: Mark. Nolte STAFF PRESENT: Sara Hektoen, Anne Russett, Parker Walsh OTHERS PRESENT: Mike Welch, Heather Robb, Joe Clark, Lawrence Luebbert, Rex Clemmensen, Jo Scott RECOMMENDATIONS TO COUNCIL: By a vote of 6-0 the Commission recommends approval of REZ22-0008, a proposal to rezone approximately 64.36 acres of land located north of Rochester Avenue and west of North Scott Boulevard from Interim Development Single -Family Residential to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and 0.31 acres to OPD/ID-RS zone subject to the following conditions: 1. Prior to issuance of building permit, Owner shall: • Dedicate an access easement agreement to allow access to Lot 66 as shown an the Preliminary Planned Development and Sensitive Areas Development Plan. • Dedicate a public access easement agreement to allow a public trail from the proposed development to Calder Park as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. • Install the 10' wide trail connection shown on the Preliminary Planned Development and Sensitive Areas Development Plan. • Dedicate to the City, with no compensation to Owner, additional right-of-way along Rochester Ave and N. Scott Blvd, the area of which shall be determined by the City Engineer in a form approved by the City Attorney. 2. The final plat for any of the above-described land shall incorporate traffic calming devices in locations approved by and designed to the satisfaction of the City Engineer CALL TO ORDER: Hensch called the meeting to order at 6:00 PM, ELECTION OF OFFICERS: Item moved to end of agenda. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. Planning and Zoning Commission July 6, 2022 Page 2 of 15 CASE NO. REZ22-0008: Location: Northwescorner of N. Scott Blvd. & Rochester Ave. An application for a rezoning of apimately 64.37 acres of land from Interim Development Single -Family (ID -RS) to Low Density Single -Family with ePlanned Development Overlay (OPD/RS-5) and approximately 0.31 acres of land to Interim Development Single -Family with a Planned Development Overlay (OPD/ID-RS). Craig disclosed she saw this on the agenda and contacted Hektoen to see if there would have a conflict of interest as she had heard that Vintage was building a senior living complex on the corner of Scott and Rochester, which isn't too far from where she lives and she contacted them because she has some interest in that model of senior living. Hektoen stated she thought there would not be a conflict of interest as long Craig could be impartial, which she can be and no contract has been executed. Walsh began the staif report with an aerial map of the property for the proposed development. He next showed the zoning map as well as how it fits in with the surrounding area. The current zoning is interim development single farnily, which is typically used for plant -related a0houKurc, provisional detached single-family homes and also used to post development for a property until a preferred use can be developed. The proposed zoning is 64.37 acres to Iow density single family residential (RS -5) zone, which is intended to provide housing opportunities for individual households. The zone allows larger lot sizes and setbacks creating neighborhoods with a limited density. While the proposed development contains duplexes and a multi -family building, the Planned Development Overlay (OPD) process allows for a mixture of uses in the RS -5 zone. 0.31 acres will be rezoned to interim development single family with a planned development overlay to accommodate an existing ceII tower that is allowed by right through a special exception in 2009, Walsh showed the current existing uses on site which is lot 67(3106 Rochester Ave) and lot 66 which is the ceII tower. Recommended condition includes the dedication of an access easement to allow continued access to lot 66. The preliminary OPD and Sensitive Areas Development Plan proposes 65 single family lots and a private senior living community with an additional 12 single family units, three duplexes and 29 multifamily units. A private senior community clubhouse is also proposed. Walsh next went over the planned development approval criteria and how the proposed development fits in with the polivision of the City. The first approval criteria is the density and design compatible with adjacent development. Starting with denaitv, five dwelling units per acre are allowed in the OPD/RS-5 zone. Currently there are proposed 112 dwellings which includes the existing property and that comes out to be 1.94 dwelling units per acre. The land uses proposed include single family, two-family and multifamily, the extension of the existing single family development pattern in the area and concentrating more intense zoning on the corners. The applicant requested a waiver from 60-foct minimum lot with standard four units within the senior living community. The proposed modification will not result in increased traffic congestion, garages and off-street parking will be recessed ensuring garages do not dominate the streetscape. The applicant also requested a waiver from the duplex corner lot standard. If waived, duplexes must vary indesign toprevent monotony. Staff finds that the approval criteria is met. Watsh showed some renderings for the options residents will have to choose from for the single-family (patio homes) and duplexes. The multifamily unit would be facing the private drive Planning and Zoning Commission July 6, 2022 Page 3 of 15 with the rear at the intersection of Rochester and Scott with the west side visible from Heron Drive. Regarding the requirement of open space, the applicant proposes 15,400 square feet of private open space for the senior living community which exceeds the required 540. It proposes providing 840 square feet for each single-family home and 600 square feet for each twin home. Staif recommends the dedication of an access easement and construction of a lO-foot-wide trail to Calder Park as a condition of the rezoning. With regards to traffic circulation, Walsh noted the development will include the construction of Allison WayHeron Drive and privatedhvoforthe senior living community. The development will be accessed off Rochester Drive so thereII be no ScottBoulevard access. Proposed traffic calming features include two raised pedestrian crossings and a roundabout. A rezoning condition includes staif recommendation that at the time of platting traffic calming features be incorporated in Iocations approved by the City Engineer. Next approval criteria is the development will not overburden existing streets and utilities. The subject property can be serviced by both sanitary sewer and water and have sufficient capacity to accommodate the proposed development. Transportation staif requested a traffic study which found 823 new daily trips with full development and occupancy which is estimated to be in 2026. Thmstudyfoundthattnafhoatpeakhour|mme|mfeen/icevxou|dopmnmhsmtmnacueptab|e|eve|-of- sen/ioaorabgttorrating.Theatudydeterminedthatdmve|opmentmxzu|dnotoverburd*nex|sting streets and staif concurs. Staif does recommend a condition of the rezoning to include dedication of public right-of-way at the intersection of Rochester Avenue and North Scott Boulevard for potential future improvements that may include a roundabout. Recently receiving new information from Public Works, the applicant submitted a concept which would require a setback modification from 40 feet to 30 feet along portions of Rochester and staff finds that the approval criteria in 14 -3A -4K -1A to be met. Moving onto approval criteria thrmm, development will not adversely affect views, property values and privacy. Walsh stated the proposed development continues the single-family development pattern that exists south of Rochester Avenue and concentrates more intense uses at the intersection of two arterial roads and includes three outlots of approximately 33 acres to be placed in conservation easements. The closest neighbors will be to the south and to the west. To the west is Larch Lane which would be separated by approximately 18 acres (outlot A) and to the south it will be separated by Rochester Avenue so staif finds of this development will not impact existing residents more than a conventional development. Next is the approval criteria for land use and the building types will be in the public interest. The proposal incorporates single-family, two-family and multifamily uses, provides diversity of housing and helps satisfy an ongoing need of senior housing. Outlots A, B and C make up roughly 33 acres or 50% of the land area and will remain undeveloped. The praposed development balances environmental protection with the need for increased housing. Regarding consistency with the Comprehensive Plan, the Comprehensive Plan identifies this area as conservation design and encourages the preservation of sensitive areas by guiding development away from sensitive areas. Conservation design is appropriate in areas with Planning and Zoning Commission July 6, 2022 Page 4 of 15 sensitive features this development has an interconnected system with open space, wide sidewalks and trails to connect the community. Looking at the North District Plan, the North District Plan future land use map shows a vision of single family residential, townhomes, and small apartment buildings. The Plan encourages cul-de-sacs when appropriate, encourages more intense housing near arterial roads and envisions an extension of Amherst Drive across Ralston Creek. However, due to the fact that land uses have changed since the adoption of Northeast District Plan, specifically with the creation of Harvest Reserve, staff is not recommending a stub street to the north that would eventually tie into Tamarack Trail. The Northeast District Plan calls for trail connections along waterways, around ponds and through parks to encourage trail connection at the end of cul-de-sacs. The Plan shows connections between major destinations and strongly encourages a trail system to connect neighborhoods with open space, a connection between Bluffwood and Hickory Hill Park, a connection between Hickory Hill Park and the neighboring park, which is now called Calder Park. To support this policy direction, staff has requested a 10 -foot wide trail between the proposed development to the edge of Calder Park. The development will also include the construction of a 5 -foot wide sidewalk along Rochester Ave, a current gap in the City's sidewalk network. Regarding compatibility with existing neighborhood, the proposed development is generally consistent with the existing neighborhood character, the development would provide a continuation of single family from south to north across Rochester Avenue, the proposal locates high density units in the southeast corner, providing a transition of uses from single family to multifamily and then to Old Towne Village directly southwest of the property. Larch Lane to the west contains attached single-family units and as mentioned earlier, they'll have an approximate 18 -acre natural buffer which will separate it from development. Regarding sensitive areas, a review of sensitive areas by the Commission and City Council is required due to the impacts to wetlands, modification to buffers, and impacts of more than 35% on critical slopes. Looking at wetlands, the sensitive area ordinance requires 100 -foot buffer between wetlands and development. Wetland buffer averaging may be permitted when necessary and is justified by wetland specialist. Wetland buffer reduction may also be used when necessary as justified by wetland specialists and the reduction proposed is only for the southwest corner wetland to accommodate the installation of a sidewalk. The existing wetlands are approximately 3.03 acres with 0.43 proposed to be disturbed. Mitigation requires replacement ratio of one to one which will be accomplished through offsite wetland bank credits. Regarding critical and protected slopes, 9.3 acres are critical slopes and 4,7 are proposed to be disturbed or 51%. The subject property contains no protected slopes. There are 40,3 acres of woodlands with 14 acres proposed to be impacted or 34.7%. Woodland buffers proposed to be impacted are 6.1 acres or 15.2%. Woodlands preserved will be 20.2 acres or 50.1%. Regarding archaeological sites, Walsh stated the Phase One archaeological survey of the subject property noted that the subject property is not eligible for listing in the National Register of Historic Places. No further archaeological work is recommended for the site. Finally, regarding neighborhood open space, according to section 14-5k of the City code, dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Based on 64.37 acres and a RS -5 zone the developer would Planning and Zoriing Commission July 6, 2022 Page 5 of 15 be required to dedicate 1.38 acres or pay a fee in lieu of land dedication., The applicanthas requested a fee in lieu of land dedication. Staif has received correspondence regarding this item in the form of emalis from neighboring residents. Concerns expressed include single family units one through six along Rochester Avenue, which have since been removed by the applicant, traffic and removal of woodlands. Staff recommends approval ofREZ22-U0O8.o proposal to rezone approximately 64.36 acres of land located north of Rochester Avenue and west of North Scott Boulevard from Interim Development Single -Family Residential to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and 031 acres to OPD/ID-RS zone subject to the following conditions: 1. Prior to issuance of building perrnit, Owner shall: • Dedicate an access easement agreement to allow access to Lot 66 as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. * Dedicate a public access easement agreement to allow a public trail from the proposed development to Calder Park as shown on the Preliminary Planned Development and Sensitive Areas Development PIan. • Install the 10' wide trail connection shown on the Preliminary Planned Development and Sensitive Areas Development PIan. • Dedicate to the City, with no compensation to C)mmer, additional right-of-way along Rochester Ave and N. Scott BIvd, the area of which shall be determned by the City Engineer in a form approved by the City Attorney. 2. The final plat for any of the above-described land shall incorporate traffic calming devices in locations approved by and designed to the satisfaction of the City Engineer Next steps would include upon recommendation from the Planning and Zoning Commission, a public hearing will be scheduled for consideration by City Council. The anticipated timeline would be at the July 12, 2022 meeting Council votes to hold a public hearing and at the August 2, 2022 meeting Council there is a public hearing and first consideration. Hensch has a question regarding the request for the waiver to decrease width of the residential lots toless than 60 feet, was there a reason for that other than just to put more lots in there, Walsh stated the reason was when they had the applicant put in the imaginary lot lines, it showed that the units they had proposed would not be able to accommodate a 60 foot lot width and so to make sure that they could fit the units proposed, they requested a waiver which will require the garage setback and they later submitted floor plans which showed all of the garages would be recessed. Hensch also asked about woodlands, with 49.9% of the woodlands being disturbed does any of the development ordinances address replacement of woodlands. Russett replied there is a mitigation requirement if the impact is above 50% but since they're below that threshold, there is no mitigation required for the woodlands. Townsend asked if any of these new units being dare considered affordable housing. Planning and Zoning Commission July G,IO2% Page 6 of 15 Hektoen stated nothing is obligating thern to provide affordable housing, whether they choose to or not, it's up to them, but it's not part of this process. Padron asked why a change was made on the corner. Walsh explained that would be to accornmodate the requested additional right-of-wayfor a potential future roundabout. After PubIic Works contacted the applicant they noticed that the 40 -foot setback would not be met along the entirety of that right-of-way, which is the need for the requested modification. Russett added that request that was not included in the agenda packet as it was a new request that came up on Friday after the packet was published and the Public Works staff had provided a sketch of the amount of right-of-way they needed for the roundabout. Craig had a question about the trail to the park, which is quite long and goes over water and it goes through the Harvest Preserve area, which is her understanding is privatekandandthe public don't have access to Harvest Pneaenxe, so how's that going to work. Walsh deferred to the applicant to answer that question. Hektoen noted there's a conservation easement that is necessitated by the mitigation activity that was required, so the public will be able to walk on that trail even if the trail will still be on private land, Craig understands why it's preferred that both the entrance/exit options are coming from Rochester, but to not even have a pedestrian option over to ScotBoulevard seems less than ideal. Russett noted staff dLd have conversations about access but noted it's really hard with the environmental resources on this site, and Harvest Preserve to the north, to have an interconnected street network. There's also an existing conservation easement in outlot A, that restricts any Street network to the west. A very small portion of the developrnent actually fronts Scott Boulevard so providing access to Scott Boulevard would have required a change in the rezoning boundary, and it would have also impacted the wetland that's within outlot C. Craig noted there's a lot mfjointly held land here, she assumes there's going to be a homeowner's association or something that has to take care of all those acres and it just concerns her when the next derecho conies through and haif the trees are Iaying on the ground, who's going to take care of it or invasive species and all that. She feels the City needs to have something that addresses those things. Signs asked if the sidewaik that's existing on Scott Boulevard goes all the way frorn Rochester north or does it stop. Walsh confirmed it does go all the way. Signs asked about on Rochester along the southern border this property, is there an existing sidewaik. Russett confirmed one will be required as part of this project. Signs also asked to confirm the trail to Calder Park will include a public easement which will allow the public to go through the trail. Is that conservation easement already in existence. Walsh explained the outlots would be placed into conservation easements at final platting, which would restrict them from ariy future development. Craig and just wanted to reinforce her point, who's going to plow that trail in the wintertime. Planning and Zoning Commission July 8,2U2Z Page 7 of 15 Padron noted the psidewaik on Rochester doesn't look as wide as the sidewaik on Scott Boulevard, why aren't' the sidewaik going to be the same size. Russett is not actually sure, in certain instances the City requires wider sidewalks and they did with the development of Scott, but for Rochester, she doesn't believe they would be requiring anything more than five feet. Hektoen added City policy is usually that one side of the street has the wider sidewaik. Hensch opened the public hearing. Mike Welch Design and Development) representing the dthe developer, Joe Clark is here as well as Heather Ropp from Ewing Properties in case there are specific questions about Ewing properties on lot 65. Welch began by noting Walsh did a greatjob in the staif report hitting the high points, but Welch wanted to taik about the process they've gone through over the last few months with staff and then also with the Good Neighbor meeting they had. An important piece of this development and this project was the iterative nature, and1hmyd|d a really good job of working through issues. As alluded to, they talked about the possibility for access off Scott Boulevard and looked at that both from a sensitive areas for topography and wetlands, and just from general Iogistics, and getting that connection proved to be exceedingly difficult with the street grades that they would have ended up with and they wouldn't be code compliant with those and the landowner was interested in keeping the northeast corner of the development not developed. Another important point is their north boundary is the south boundary of Harvest Preserve and the land that they're developing is actually not owned by Harvest Preserve but it's owned by an entity caUed Monument Farms. So there are twa separate entities in that conservation easement. The conservation easement does stop at that north boundary of the development and Harvest Preserve does own currently the piece of land in the northwest corner, but it's not part of their overall conservation area. Welch noted at the good neighbor meeting a lot of the public didn't understand that too, that there was a line where Harvest Preserve stops, and it doesn't continue all the way to Rochester Avenue. That took some people by surprise at that Good Neighbor meeting. Welch showed the Commission what they had presented at the Good Neighbor meeting. On the photo the white boxes are what they're showing as currently corresponding with the lots, they did have those six homes fronting on Rochester, they have been required to have rear access off the back and then a little narrower, smaller house, and they were bringing those in as a way to further increase that housing diversity in Iowa City and get a different price point house wise. At that meeting with the neighbors, which was really well attended (they had 24 homeowners sign in, which included husbands and wives or two people on the same address sign in) and a lot of good questions came from the neighbors. Welch noted the biggest takeaway they got was questions about traffic, questions about woodland impacted but the one that really stood out was the six Iots on Rochester and what the inlpact would be for people who live south of Rochester and are used to looking at that wooded area which would now go away and they would see houses. Welch stated the development team regrouped after that meeting and looked at the feedback and felt like given that opposition and the concerns, they eliminated those six lots from the development. The other piece that came up in talking to staff and understanding it a little bit better is that existing conservation easement precludes any utilities from crossing it and any trail or any kind of access so that forced them to take and snake that trail around to the north and to do that they work closely with Harvest Preserve. It took a few Plarining and Zoning Commission July 6, 2022 Page 8 of 15 days but they got an agreernent in place to allow that pedestrian access across that piece of land to get that connection to Calder Park. Welch noted they're really excited about this pject.notrnly is it good for the people who live over on the north side of Rochester, or Ralston Creek, as gives them a way to get to the south, but for the people who end up living in the development, whether they're in the single family homes, or in Ewing's parcel on the corner, to have access to a neighborhood park is a really nice benefit. It also provides a nice scenic trail that then follows Hickory Trail into Hickory Hill Park, just down the road. The other piece that they think is really good about that connection is an elementary school student who goes to Lemme has a way to connect through and cut through and waik to school. For those who aren't school age, but rnaybe want to go get a Dairy Queen, it takes three quarters a mile off the walk by going on the trail. As one of the neighbors said, now he can take his ebike to Blackstone so there's lots of benefits for all ages. Welch also wanted to highlight the scale of this dent in the scale of the overall neighborhood. Theirdeva|opmmntis 65 acres, they're removing 14 acres of woodland, but there's 33 acres that's been set aside in those outlots which will be conserved forever. It was important to note the balance of development versus preserving what's there. This is essentially an infihl development, taking that Iast piece that's available there, and making use af road and utility infrastructure that's there. The other piece important to highlight is outlot B is the only piece of this property that has mature trees on it. Looking at the aerial photos, going back to the 30s, this area was pasture. The archeological study shows that there were two farmsteads close to Rochester Avenue and if you go back through and poke around, you can find some of the remnants of those there. But most of this land was pasture at some point, other than the woods in outlot B and that's the origina mature trees that are being preserved. Welch addressed the question about the trail and crossing Ralston Creek. He stated they will be doing the study as part of the planning process to determine if that's a bridge or a culvert and look at what they need to do. There'II be DNR and Corps of Engineer permitting required for that. Same with the wetland impacts that they do have, they've started that permitting process with the Core for those mitigation impacts, they're mitigating off site and that's the Corps of Engineers preferred method for that wetland mitigation, they will be taking advantage of the wetland banks that exist now in the Johnson County area. Hensch noted Welch said that on outlot B those trees existed pre -1930s aerial photographs and the remainder was all pastureland so thaVs just trees that have voluntarily grown up since that time since the pastures have been taken away. Welch confirmed that was correct and noted it's actually pretty dramatic looking at the 00s and on. Hensch asked if they did a tree inventory. Welch stated as far as the woodland areas, they use the aerial mapping to determine those boundaries and a little bit of field survey. They did consult with Impact 7G on the wetlands and as part of that they did a threatened and endangered species analysis so they do have a little bit more information, and it's in their report as far as what species are in there. Speaking of trees, Hensch noticed one of the public comment comments was about having Bradford Pears in the planting schematics. He just wandered where they got that. Welch agreed, Planning and Zoning Commission July 6, 2022 Page 9 of 15 he's not sure if those are in there, because typically the City Forester would not allow those to be in there and the City Forester has reviewed the landscape plan. Hensch noted Welch stated on the six houses that were originally proposed for Rochester he asked if they were going to have a different price point. Were those going to be more affordably priced. Welch stated just based on the lot size, because they were fronting Rochester and they can't get driveway access directly onto Rochester, they would have been rear loaded with a shared drive, allowed a smaller footprint house on those six lots. Hensch stated merely because this is an area that he finds very curious, the main concerns the adjacent property owners had was it would interfere with their view shed. Welch confirmed and added it was the impacts of those houses on their property values and their views. Heather Ropp (Regional Director for Ewing Properties) covers the eastern Iowa territory. She noted they currently have two communities complete in the Johnson County area and one under construction in North Liberty. What they are proposing here on the east side is 55 and above housing, it's an ownership model, so these aren't rentals and don't become Airbnb's, these are owned and operated and controlled by the owners or the members that live there. They are shareholders buying a share into the entire property. They are going to have a mix of individual homes, patio homes (slab on grade homes), optional basements, universal design concepts, designed to age in place. They're also going to add a few duplexes in there, just so they can get some more density on the site again, universal design concept, duplexes, and then a two-story building which sits at the corner of Rochester and Scott. The units will be ranging in size from 1000 square feet up to potentially 1800 square feet. Again, the universal design concept designed to age in place with underground parking. The entire community will enjoy the common spaces that will be on the property, in the two-story building there will be a great room, there will be a workshop in the garage area, in the clubhouse a fitness center, an outdoor grilling area, meeting spaces, game rooms, and other activities to do. They are really promoting this as community and building beautiful places to live. Their mission is to provide a community where people know each other and they interact, it is known that as people get older sometimes they lose that social aspect of their life and they are here to bring that back to the people in the community. Hensch asked how many units they are hoping to build there. Ropp replied it's 28 or 29 in the two-story building, 12 individual homes and then 6 homes in the duplexes. Hensch asked about the only 55 and over. Ropp replied the state of Iowa has a law that 20% of that population can be under the age of 55, but over the age of 18, but there are minimum income requirements to financially qualify to live in any of their communities. Craig had a question about parking noting the visitor parking for 37 units seems inadequate. Can people park on the street there. Ropp noted the two-story building will have heated underground parking so the people that are shareholders in the building will have a dedicated parking spot below and it should allow for a second car parking below. The garages will have attached two car garages and then they'll have some driveway access and then they usually try to allow for a common parking area near the clubhouse for visitors. She hasn't really seen a parking plan yet to give any input on that. Planning and Zoning Commission July 6, 2022 Page 10 of 15 Craig noted if they got three book clubs meeting on the same night, they are in trouble. Welch noted the street is a 26 foot wide private drive so that's a typical city street and would allow for parking on one side, Signs asked if there is a pool in tha clubhouse. Ropp said they are proposing an outdoor p001. Padron noted this is all independent living so people will be able to purchase the properties, so when someone passes away will the property go back to the company or can the family resell it. Ropp explained being in a senior housing cooperative the members are the shareholders so they're buying a share of the entire property, When somebody passes away, they can set it up however they want, they can set it into a trust and state a transfer on death. When that happens, it's the responsibility of the communtty manager to resell that person's share and it goes back to the beneficiary named, but the transactions are all handled in house by the community manager on site. Padron asked then could someone younger come and stay or would it always have to be someone 55 and over. Ropp said visitors are definitely allowed and encouraged but to live there full time, residents have to be over the age of 18. This is a senior community with ownership 55 and above, but visitors that are staying with somebody for a long term have to be over the age of 18. Grandkids and guests can come visit, but to live there long-term they must be over age 18. Craig asked what the vision for the maintenance of all the woodlands is. Welch stated that would be monitored by the homeowner's association with the typical language that invasive species removal can happen, dead trees can be taken down, and it can be used for recreational purposes, but someone can't come in and just start clearing or anything like that. Ropp added their community is maintenance free, the community manager and maintenance technician on site will be handling all the maintenance of the members living there, not only outside the home, but everything inside the home as well. Padron asked regarding the heating parking underneath the two-story building, will there be solar panels or EV charging station for cars or anything like that. Ropp said they will probably put in those things as requested. If some of the early people that purchase have an electric vehicle, they will work with them and plan on that. Since the garage in a co-op is a community space, they would have to figure out how to monitor or meter that outlet specifically for use of an electric car but it is definitely something they'll consider. In the individual homes and duplexes, that's something if people purchase early, they can build into the construction. Joe Clark (Developer) is atso present to answer questions. Padron noted sometimes the trails can be very hidden and then people don't really know that they are there to use them. Are they planning on having a sign or something to identify the trails. Clark replied that's going to be on the City as to what sort of sign they want coming in. He thinks the City could probably put something over at Calder Park that says there's trails going back through there. They'll probably need to be a connection from Hickory and Tamarack that comes down through Calder Park so he's guessing people will see the trail heading down through there. Planning and Zoning Commission July 6, 2022 Page 11 of 15 Lawrence Luebbert (3269 Rochester Avenue) has lived there for 22 years, the house he built was a parade home in 2000. Before he bought that lot, he researched the whole area about what was to go in there and it's been great because he's had wildlife, too much wildlife actually, all these years. But he thinks this is a great plan and likes the idea. In terms of the trees and the land, there were cows across the street when he bought his house, it was all grassland and cow pasture. He was a little bit concerned about the small houses, he thought that was awful tight because of the terrain but that sounds like that's gone. He is also a fairly serious bicycle rider so the trail will be nice. It's just a really good layout for the area. Rex Clemmensen (15 Heron Circle) is a neighbor of Luebbert's and also likes the development but has one concern and that is the corner where Heron runs into Rochester. Because Heron is a cul-de-sac that's the only way they can get out and he looked at the traffic study and it says it's going to be 831 more trips, about 300 more cars. Also it decided at that intersection the average wait time would increase by nine tenths of a second which he finds wildly implausible because all these cars that are going to be coming out on there and there's just a stop sign on either side. While he's in favor of development, he would like to see on the senior center where the private drive is, it looks like there's a short shot out to Scott Boulevard. He understands why they can't do it in the far northeast but why not there where it would alleviate some of the congestion at that corner. The study may say that is not that busy of intersection, but it can be busy in the mornings and at night. If there is traffic on Rochester, those on Heron are going to wait some time to get on there and they have no other way to get out except there. So he'd suggest either doing a little blurb out of there to Rochester or at the minimum take Rochester Avenue to three lanes all the way back to Tetons Circle, so they can at least have a turn lane to get out of there. He's afraid people are going to be waiting at that intersection all day. Luebbert noted he has a point, he's complained to the city a number of times about Rochester strip after dark coming from that four way stop. He's seen cars doing 50-60 miles an hour through there. Craig noted the City is reserving the option someday of putting a roundabout there and that might actually help that kind of thing. Jo Scott (608 Larch Lane) stated she doesn't have any objection to the plan and thinks it looks really pretty good. She is glad that they took the six houses out, that would have been her objection because that would impact their area. The one thing that she thinks about when she looks at the number of homes in here is the traffic on Rochester, the speed limit right now is 35. She would hope that the City would change that speed limit to 25 as it is already hard for them to get out of their area, people do just come flying down Rochester. She hopes that if this development is approved, they will seriously consider lowering that speed limit to 25 with that much traffic that this would entail. Hensch noted unfortunately as much as they'd like to this Commission doesn't have the authority to reduce speed limits but that is certainly something that they can address the City with and ask. Unfortunately, studies have shown that lowering the speed limit does not slow down traffic, it's other factors that actually slow down the traffic, not the speed limits. When this goes forward to the City Council, that would be a time to bring up the speed limits. Planning and Zoning Commission July 6, 2022 Page 12 of 15 Hensch closed the public hearing. Signs moved to recommend approval of REZ22-0008, a proposal to rezone approximately 64.37 acres of land located north of Rochester Avenue and west of North Scott Boulevard from Interim Development Single -Family Residential to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) and 0.31 acres to OPD/ID-RS zone subject to the following conditions: 1. Prior to issuance of building permit, Owner shall: • Dedicate an access easement agreement to allow access to Lot 66 as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. Dedicate a public access easement agreement to allow a public trail from the proposed development to Calder Park as shown on the Preliminary Planned Development and Sensitive Areas Development Plan. • Install the 10' wide trail connection shown on the Preliminary Planned Development and Sensitive Areas Development Plan. • Dedicate to the City, with no compensation to Owner, additional right-of-way along Rochester Ave and N. Scott Blvd, the area of which shall be determined by the City Engineer in a form approved by the City Attorney. 2. The final plat for any of the above-described land shall incorporate traffic calming devices in locations approved by and designed to the satisfaction of the City Engineer Townsend seconded the motion. Hensch noted when he saw this drawing, it reminded him of the development on Cherry Street, that new development going on Cherry between Pepper and Gilbert, it has multiple family, townhouses and a looped road with single family dwellings and that's progressing very nicely there. That pushed him to be predisposed to this because it reminded him so much of it. Additionally the neighbors' concerns have largely been addressed, traffic is always an issue and that's why people need to be persistent, addressing the City Council. He will support this application. Signs wanted to commend everyone involved in this project, he doesn't recall ever having seen a proposal that matched the Comprehensive Plan and the neighborhood plan vision so well. He commends them for doing this conservation design, preserving the sensitive areas and the woodlands and trying to maximize space and that's why he don't have a problem with smaller Tots because that's the price to pay to get some more open space. He is very supportive of this project, he is always concerned about these outlots, because they always say the outlots are just going to be there and then five years later someone comes with a plan for the outlot. He doesn't see anything in here that requires conservation easements but will trust that staff is going it taken care of along the way. He also noted this may be the first time they've had a development of this size where neighbors were all generally supportive of the project so that speaks a lot to the quality of it. Craig noted she is an eastsider and likes all this development on this side of town. The Planning and Zoning Commission July 6, 2022 Page 13 of 15 combination of senior living with the single-family housing is a good one. She wishes there was an affordable option but understands why it was taken out. She is in support of the plan. Padron agrees that she would like to have seen those six units that were going to be affordable to stay. Senior living is a big issue as big as affordable housing here in Iowa City, Oaknoll has a very long wait list, but thinks the affordable units should have stayed in in the project. Townsend noted it wasn't considered affordable housing, it was less pricey housing. So that is different from affordable. Padron agreed but noted they need affordability for different income levels. They have to remember that affordability is needed for all income levels, not only for lower income people. Townsend agreed it's great that there are some finally some 55 and over housing that isn't just dependent living because there are quite a few seniors that enjoy being able to do what they want to do and still have a place they can call their own. So this is a great project for the more mature adults. Padron had one more comment, that corner at Scott and Rochester can get very, very busy. Maybe the City can think about adding a light there or something because it's a four way stop sign and it can get really busy especially very early in the morning and at five. Adding more cars to the traffic is going to have an impact. Hensch agrees, four-way stops are so inefficient because everyone just sits there and looks at each other. A vote was taken and the motion passed 6-0. CONSIDERATION OF MEETING MINUTES: JUNE 15, 2022: Craig moved to approve the meeting minutes of June 15, 2022. Townsend seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: Russett gave one update from the last City Council meeting. Council adopted the code cleanup text amendment that was all the minor code changes approved at the last meeting. ELECTION OF OFFICERS: Motion by Townsend and seconded by Signs for Hensch to remain Commission Chair. A vote was taken and the motion passed 6-0. Planning and Zoning Commission July 6, 2022 Page 14of15 Motion by Townsend and seconded by Elliott for Signs to become Vice -Chair. A vote was taken and the motion passed 4-1-1. Motion by Craig and seconded by Signs for Townsend to become Secretary. A vote was taken and the motion passed 6-0. ADJOURNMENT: Elliott moved to adjourn. Townsend seconded. A vote was taken and the motion passed 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2022-2023 716 CRAIG, SUSAN ELLIOTT, MAGGIE HENSCH, MIKE NOLTE, MARK PADRON, MARIA X X X 0 SIGNS. MARK X X TOWNSEND, BILLIE X KEY: X = Present O = Absent O/E = Absent/Excused - = Nota Member _'"ewr�� CITY OF IOWA CITY www.icgov.org September 20, 2022 Item Number: 4.g. ATTACHMENTS: Description Planning & Zoning Commission: August 3 [See Recommendation] CITY OF IOWA CITY MEMORANDUM Date: September 13, 2022 To: Mayor and City Council From: Anne Russett, Senior Planner Re: Recommendations from the Planning and Zoning Commission At its August 3, 2022 meeting, the Planning and Zoning Commission have the following recommendations to the City Council: By a vote of 6-0 the Commission recommends approval of the application submitted by Connor Mollenbeck for a rezoning from High Density Multi -Family Residential with a Historic Preservation (OHD/RM-44) to Neighborhood Commercial with a Historic Preservation Overlay (OHD/CN-1) for a 1,470 square foot property located at 518 Bowery Street be approved, subject to the following conditions: 1. Any commercial use may not be open to the public between 10:00 p,m, and 6:00 a.m. By a vote of 6-0 the Commission moved to recommends approval of REZ22-0001, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Interim Development - Research Park (1D -RP) zone to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. The Commission also recommends approval of SUB22-0001, a preliminary plat for Cardinal Heights. Additional action (check one) No further action needed Board or Commission is requesting Council direction X_ Agenda item will be prepared by staff for Council action MINUTES PLANNING AND ZONING COMMISSION AUG UST 3, 2022 — 6:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL FINAL MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Maria Padron, Mark Signs, Billie Townsend MEMBERS ABSENT: Mark Nolte STAFF PRESENT: Emani Brinkman, Sara Hektoen, Anne Russett, Esther Tetteh OTHERS PRESENT: Conner Moellenbeck, Jason Walton, Brian Vogel, Dan Fishburn, Mark Gedlinske RECOMMENDATIONS TO COUNCIL: By a vote of 6-0 the Commission recommends approval of the application submitted by Connor Mollenbeck for a rezoning from High Density Multi -Family Residential with a Historic Preservation (OHD/RM-44) to Neighborhood Commercial with a Historic Preservation Overlay (OHD/CN-1) for a 1,470 square foot property located at 518 Bowery Street be approved, subject to the following conditions: 1. Any commercial use may not be open to the public between 10:00 p.m. and 6:00 a.m. By a vote of 6-0 the Commission moved to recommends approval of REZ22-0001, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Interim Development - Research Park (ID -RP) zone to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. The Commission also recommends approval of SUB22-0001, a preliminary plat for Cardinal Heights. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. REZ22-0010: Location: 518 Bowery Street An application for a rezoning of approximately 1,470 square feet of land from High Density Multi - Family Residential zone with a Historic District Overlay (OHD/RM-44) to Neighborhood Commercial zone with a Historic District Overlay (OHD/CN-1). Planning and Zoning Commission August 3, 2022 Page 2 of 15 Brinkman began the staff report showing an aerial map of the property for the proposed rezoning and also the zoning map to show how this fits in the surrounding area. The applicant is seeking a rezoning from High Density Multi -Family Residential with a Historic District Overlay to Neighborhood Commercial with a Historic District Overlay and the applicant intends to open a coffee shop at the subject property. The building was originally constructed sometime between 1856 to 1864 as a grocery store, and the property has continued to be used for nonresidential purposes on the ground floor throughout its existence. In 2012 the historic designation was designated for the building and that protects the building from demolition as well as exterior modifications that would diminish its historic integrity. Also in 2012 it was granted a special exception to allow for sales oriented retail uses. In 2013 a special exception application was submitted to convert the sales -oriented retail use to a coffee shop but that application was ultimately withdrawn. In 2016 it was granted a special exception for general office and commercial retail. Today, since the building has remained vacant for over a year, the property has lost its non -conforming use status and can't receive a special exception for a different non- conforming use. The current zoning is High Density Multi -Family Residential, which allows multi -family dwellings and group living quarters near the University and downtown, but the zoning does not allow any single family or duplex dwellings. The zone allows, as provisional use, hospitality -oriented retail such as hotels, guest houses, meetings or event facilities, but does not allow any other retail or commercial use. This property does not meet any of the minimum dimensional standards for lot requirements, or front setback or side setbacks. The proposed rezoning is Neighborhood Commercial with a Historic District Overlay and encourages neighborhood shopping areas that are conveniently located and allows uses that are restricted in size to promote smaller neighborhood serving businesses and to limit adverse impacts on nearby residential areas. Unlike the RM -44 zone, the CN -1 zone does not have any minimum lot area requirements nor a minimum frontage requirement. For the Historic District Overlay the property is a local historic landmark and is listed in the National Historic Registry of Historic Places and so any changes to the exterior would require review by the Historic Preservation Commission. The Historic District Overlay will still apply if the underlying zone is changed to CN -1. Brinkman shared a list of the allowed uses for CN -1 zones and noted the property could have provisional uses such as group households or multi -family dwellings, general animal related commercial use, indoor commercial recreational use, eating or drinking establishments, office use for both general and medical, retail uses including alcohol sales oriented retail, hospitality oriented retail, personal services oriented and sales oriented retail, also basic utility uses, daycare uses, specialized educational facilities, parks and open spaces uses, or communication transmission facility uses. Brinkman next reviewed the rezoning criteria and how the proposed development fits in with the policy vision at the City. The rezoning review criteria is consistency with the Comprehensive Plan and compatibility with existing neighborhoods. The Comprehensive Plan shows this as an area with 25 and over dwelling units per acre, but there's also language that encourages sustainable and walkable neighborhoods and envisions Neighborhood Commercial uses as contributing to the quality of life within neighborhoods and the growth of existing locally owned businesses and infill development. {Padron joined the meeting} Planning and Zoning Commission August 3, 2022 Page 3of15 The Central District Plan Future Land Use map shows the area as high-density multifamily redevelopment but due to this subject property's local landmark status demolition of the building will not happen unless the building was structurally unsound. The Central District Plan does acknowledge several properties were originally developed with buildings that served as Neighborhood Commercial such as grocery stores and have remained over time as non- conforming commercial uses. The Iowa City Historic Preservation Plan also has language to support this, specifically goal two and goal five of their plan states to protect historic resources through efficient legislation and regulatory measures and adopt strategies to conserve historic neighborhoods with reflecting their organic development, historical roles and traditions, modern needs and economic health and stability. Regarding compatibility of existing neighborhoods, this property has contained a grocery store, retail businesses and offices, all of which are non -conforming uses. These previous uses were compatible of the surrounding neighborhood character, and the building being in a high-density area allows for pedestrian traffic for people who live in the immediate area. Given its closeness to residential uses, staff does recommends a condition that commercial uses may not be open to the public between the hours of 10pm and 7am and this will help to ensure the commercial use of the property remains compatible with nearby residential properties and to minimize activities that may be injurious to the use and enjoyment of residential uses in the vicinity. A similar condition was also recommended for Deluxe Bakery's rezoning and the applicant has agreed to these conditions. As for parking, the property has two parking spots and depending on the floor plan, which is yet to be determined, the proposed use could require four off street parking spaces. Staff has notified the applicant that the property is eligible for a parking reduction via a special exception due to the local historic landmark status and one may be needed for the proposed coffee shop. As for traffic, any business on this property will have to rely on customers coming on foot or bike from the surrounding neighborhood. The neighborhood has easy pedestrian and biking access and is close to the University and downtown. Upon recommendation for next steps upon recommendation from the Planning and Zoning Commission is a public hearing will be scheduled for consideration by City Council. Staff recommends that the application submitted by Connor Mollenbeck for a rezoning from High Density Multi -Family Residential with a Historic Preservation (OHD/RM-44) to Neighborhood Commercial with a Historic Preservation Overlay (OHD/CN-1) for a 1,470 square foot property located at 518 Bowery Street be approved, subject to the following conditions: 1. Any commercial use may not be open to the public between 10:00 p.m. and 7:00 a.m. Hensch began with a couple of questions, first is the time limitation of 10pm to 7am statutory, or just something staff proposed because for coffee shop 7am seems a little bit late in the morning and people heading off to work might want coffee at 6am. Brinkman replied that yes, that time limitation was following the noise ordinance that the City uses and then the applicant agree to those times. Planning and Zoning Commission August 3, 2022 Page 4 of 15 Hensch asked regarding the parking lot that's located due north of there, is that owned by the applicant and is that parking available for this business or is that for different use. Brinkman stated that parking lot is not owned by the applicant. Elliott asked if there is sufficient open space to allow for an outdoor cafe and is the applicant planning on that. Brinkman will allow the applicant to answer that. Hekteon stated in regard to Hensch's question on the noise issue, the Code says that no person shall load/unload, open/close, handle boxes, crates, containers, etc. outdoors between the hours of 1 Qpm and 6am so as to create noise disturbance across the property line in a residentially zoned property. And then it states no construction activity between 1 Qpm to 7am as well as no garbage collection before 7am. Townsend noted there was a good neighbor meeting but no one attended, so she is assuming that the folks around it were okay with this. Padron agreed 6am seems to be a better opening time for a coffee shop. Hekteon noted if the Commission wants to change the condition to 6am that could be a recommendation. Hensch opened the public hearing. Conner Moellenbeck (Daydrink Coffee) came forward to answer questions. Hensch asked about the time and would they rather open at 6am or 7am. Moellenbeck replied that is a great question, they currently open at Sam at the Ped Mall location, however 7am to 7:30am is ideal. They are not against opening after seven as they don't see a lot of business until 8:30am or 9am because it is mostly students and some retired people. Elliott asked about outdoor space noting right in front of the building there is a little bit of outdoor space. Moellenbeck noted they would like to have between four and six seats right in front of the building depending on what they can do. There is also some potential in the back, but they front is their main objective right now. Hensch closed the public hearing. Craig moved to Staff recommend that the application submitted by Connor Mollenbeck for a rezoning from High Density Multi -Family Residential with a Historic Preservation (OHDIRM-44) to Neighborhood Commercial with a Historic Preservation Overlay (OHD/CN-1) for a 1,470 square foot property located at 518 Bowery Street be approved, subject to the following conditions: 1. Any commercial use may not be open to the public between 10:00 p.m. and 7:00 a.m. Elliott seconded the motion, Planning and Zoning Commission August 3, 2022 Page 5 of 15 Craig stated if there is support, she would like to amend her motion to allow more flexibility for other businesses that may come in and include an allowable opening time of 6:00 a.m. Elliott seconded the amendment. Craig is very excited to see something going back in this building, it was sad to see it sit empty. Hensch agreed noting it's a perfect use to have as Neighborhood Commercial and supports it. A vote was taken and the motion with amendment passed 6-0. CASE NO. REZ22-0001 & SUB22-0001: Location: East of Camp Cardinal Blvd and west of Camp Cardinal Rd An application for a rezoning of approximately 27.68 acres of land from Interim Development - Research Park (ID -RP) zone to Low Density Multi -Family zone with a Planned Development Overlay (OPD/RM-12) and an application for a preliminary plat of Cardinal Heights, a residential subdivision with 22 duplex lots and 1 multi -family lot. Tetteh began the staff report showing the area of the site which is east of Cardinal Boulevard and west of Camp Cardinal Road. The subject property is currently zoned ID -RP which allows only plant related agriculture or hold a property until it is prepared for a use to be identified. North of the site is zoned RS -8, to the east is RS -5 and ID -RS and west is RM -12 with a Planned Development Overlay. The applicant is proposing to extend Duck Creek Road to provide access to the development. The proposal is to rezone 27.68 acres of land to Low Density Multi -Family zone with a Planned Development Overlay. The RM -12 zone provides for high-density single- family housing and low-density multifamily housing. It also provides for diversity in the housing types. The Planned Development Overlay allows a mixture of uses; however additional criteria set forth in the multifamily sites development standards must be met. The preliminary OPD and Sensitive Areas Development Plan proposes a total of 23 lots and the applicant is proposing 22 duplexes, 4 townhomes and 30 multifamily units. The 4 townhomes and 30 multifamily units will be located on lot 23 and the 22 duplexes will be located on lots 1 to 22. The development is also proposing a cul-de-sac and one loop street for traffic circulation an the site. The preliminary Sensitive Areas Development Plan also includes woodlands, wetlands and slopes. Tetteh stated Planned Development Overlay applications are reviewed in compliance with the following standards according to Article 14-3A of the Iowa City Ordinance. The first standard is the density and design is compatible with and/or complementary to the adjacent development, second is the development will not to overburden existing streets and utilities, third is the development will not adversely affect views, property values and privacy, fourth is the land use and building types will be in the public interest. The rezoning is also reviewed according to two criteria, first consistency with the Comprehensive Plan and two, compatibility with the existing neighborhood. Planning arid Zoning Commission August 3, 2022 Page 6of15 The first crteria as density and design is compatible with adjacent development. The OPD/RM- 12 zone allows 15 dwelling units per acre. The applicant is proing3.1dvvaUingunitaperocne with 78 dwelling units for the entire site. They are also proposing two family uses which are duplexes and muttifamily uses which will be an extension of the existing duplex and multifamily developments in the area. The preliminary OPD also shows garage fronts in the front facade of the of the dupiexes. The OPD requires that access to garages needs to be from an alley or the rear of buildings, however if the garages are accessed from the front of the buildings, they need to be recessed in order not to dominate the streetscape. The applicant is aware of this and this will also be checked at building permit and site plan stages. Tetteh showed a rendering of the proposed 30 -unit multifamily building. The development is proposing 10,000 square feet of private open space on site for the townhomes and the 30 -unit multifamily which exceeds the required 580 square feet. They are also providing 300 square feet of onsite open space for each duplex. The applicant is eisa proposing to construct Maclan Court and Maclan Loop to provide access to the site. The development will be accessed of off Camp Cardinal Blvd through an extension of Deer Creek Road. A secondary access will be provided by Camp Cardinal Road in future when it is onnstruoted, and a traffic circle will also be constructed at that time. As a condition of the rezoning staff is recommending that prior to the issuance of building permits the owner contributes 50% of the cost of upgrading Camp Cardinal Road to City standards. This 50% will include the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Regarding the second criteria, the subject pis serviced by both sanitary sewer and water. The stormwater management requirements are being met in the existing stormwater regional detention basin west of Camp Cardinal Boulevard. The deveIopment is also proposing a new stormwater management detention basin in outlot B. The development consists of two outlots, approximately 16.61 acres of land, to be placed in a conservation easement. For the third criteria Tetteh noted the closest neighbors will be to the north and southeast af the subject property. To the north they are separated by approximately 13.7 acres of woodland in muUgtA. Southeast of the property is also separated by woodland in outlot 6. This development will not impact neighboring residents more than any conventional development. Moving on to criteria number four, land use and building types will be in the interest of the public. The applicant is not requesting for any waivers from the underlying zoning requirements. The proposal also incorporates two-family uses and multifamily uses which will provide housing diversity in the housing types. They are eisa proposing 60% of the site area will be contained in the outlots A and B. The proposed developments balances environmental protection with the rieed for increased housing. Tetteh stated there is not a district piari far the praposedsite and the Future Land Use map of the Comprehensive Plan aliows 8 to 16 dweiling units per acre. As noted earlier, the applicant is proposing 3.1 dwelling units per acre, which is below what is allowed. The Comprehensive Plan also encourages diversity in the housing types the appiicant is proposing 2 -family uses and multifamily uses. The PIan also encourages the preservation of sensitive areas and guide developments away from such areas. As noted the development is proposing to preserve 60% of the site area. The Plan encourages pedestrian oriented development and attractive and functional streetscapes that make it safe, convenient and cornfortable to waik. This development Planning and Zoning Commission August 3, 2022 Page 7 of 15 proposes sidewalks around the proposed streets and also connects to the existing sidewalk system around Camp Cardinal Boulevard. The Comprehensive Plan discourages cul-de-sacs however, the due to sensitive features on the site it is necessary. Regarding compatibility with the existing neighborhood, to the north the sites there are duplexes, which the applicant is proposing as well. To the east there are multifamily uses and to the west are growth sites which will provide for new multifamily buildings. Tetteh noted the proposed development will impact wetlands and man-made slopes, hence the level two sensitive areas review as required by the Commission and City Council. The sensitive areas ordinance requires 100 feet buffer between wetlands and developments, wetland buffer averaging may be permitted when necessary, and as justified by a wetland specialist. The applicant is proposing a wetland buffer averaging to the northeast wetland to accommodate leveling of some lots. The applicant is also proposing a wetland reduction buffer for the southeast wetland which also needs to be justified by a wetland specialist. The size consists of approximately 0.90 acres of wetland and 0.059 acres are proposed to be disturbed. The applicant is proposing to mitigate the wetlands on site by the ratio of 1:2 for the northeast wetland and 1:1.5 for the southeast wetland. The site also consists of critical slopes of which there are 7.55 acres of critical slopes, of which 1.46 acres are proposed to be impacted, which is 19.3%. The City Code allows up to 35% of disturbance. There are also 1.26 acres of protected man-made slopes of which 0.13 acres will be impacted. The site has 22.9 acres of woodland, the proposed development will impact 12.78 acres, which is 55.8%. An additional 3.43 acres will remain unimpacted but will be located in a 50 -foot wetland buffer area. A total 10.12 acres of woodland would be preserved which is 44.2%. The required woodland retention rates is 20%, which this development is above. Staff reached out to the state archaeologist, and it was noted that a study was conducted in 2004 and there are no current concerns with the site. Russett stated related to the preliminary plat portion of this application, Tetteh covered most of that, but Russett wanted to summarize what the applicant is proposing with the platting. Again, it's 22 duplex lots and one multifamily lot. Outlot A to the north of the site is around 13 acres and that will be for open space which will be maintained by the homeowner's association. Outlot B to the southern end of the site will be for stormwater management and open space to be managed by the homeowner's association. There will be a conservation easement area which will be land that will be protected from development in the future. Staff has received several questions on how stormwater will be managed, stormwater will be accommodated by the existing regional basin located on the west side of Camp Cardinal Boulevard and by an onsite stormwater basin on the southeast corner of the site and outlot B. Russett showed an image that was prepared by Hall & Hall Engineering to show the location of the site that will drain to the onsite basin and the general direction of water flow. The regional basin was designed to accommodate future development in this area including the site of the proposed rezoning. The City stormwater specialist visited the site this afternoon and he noted that all basin inlets structures are open and their discharge drainage ways show no signs of erosion. He also took a look at the creek at the northern end of the site to examine any signs of erosion and did note that the slope north of the basin there's about 15 feet of the area that does show signs of erosion on the north end of the creek. He was only able to make it in about 150 feet from Camp Cardinal Boulevard because the area is heavily vegetated but for the most part, the creek is heavily vegetated and there weren't any signs of erosion except for that portion on the north end. Public Works staff has reviewed the Planning and Zoning Commission August 3, 2022 Page 8 of 15 preliminary stormwater management plan as well as the plat and those have been approved. In terms of neighborhood open space, the City does require the dedication of public open space or a fee in lieu at the time of planning. Based on the 27 acres in the RM -12 zone, the developer would be required to dedicate 1.87 acres of land to the City or pay a fee in lieu of land dedication, and in this case that fee in lieu would be appropriate. Russett noted staff received several pieces of correspondence from neighboring residents. This information has been passed on to the Commission. There were two letters expressing support for the rezoning and preliminary plat. There were several pieces of correspondence that expressed concerns related to traffic, impact on property values, stormwater, woodland impacts etc. Staff recommends approval of REZ22-0001, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Interim Development - Research Park (ID -RP) zone to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Staff also recommends approval of SUB22-0001, a preliminary plat for Cardinal Heights. In terms of next steps, upon recommendation from the Planning and Zoning Commission staff will request that Council set a public hearing for September 6. Hensch asked if for the erosion on the north creek, can there be some requirements made to a restoration of that erosion. Russett noted the sanitary sewer is going to run along the creek and needs to be constructed. Public Works staff has approved to provide sanitary sewer to the west side of Camp Cardinal Boulevard and when that gets installed and the City receives construction drawings for the layout, Public Works will be looking at things like erosion and what needs to be mitigated. Hensch asked if there will be a sidewalk on the east side of the development, particularly from the new street with the proposed roundabout down to where Gathering Place Lane would be so if somebody lived there and wanted to walk to that church they could. It seems like a good idea if they're going to build a road there to put a sidewalk. Russett said they are asking the applicant to contribute to the construction of Camp Cardinal Road so it would be a City project and at that time the City would install a sidewalk. Hensch asked about the measurement from the north property line to the closest residential lot in the development north of there. Russett replied it is 408 feet. Hensch noted he was out there today and actually saw the inspector, he was looking around at elevations and it looks like north looking south there's a decrease in elevation, then it goes back Planning and Zoning Commission August 3, 2022 Page 9 of 15 up. So if someone is a resident on the north side in the existing houses what they would see now there is mature trees. Hensch noted in the landscaping plan they will put in coniferous trees along where that sanitary sewer is, but the brush is so thick there, will the trees go in after the sanitary sewer goes in. Russett confirmed that was correct. Hensch noted there wasn't a grading plan so it can be assumed that no area outside of the 23 lots will be graded, Russett confirmed that. Hensch noted regarding the topography and the flow of water, it doesn't seem like water can flow uphill so how is that storm drainage going to occur. Russett noted it is higher in that area and to the northwest it gets lower so water will be flowing north and then west and into the basin. Craig stated the plan keeps referring to 22 duplex lots and one multifamily lot but what about those townhouses, are they on the multifamily lot. Russett confirmed they are included in the multifamily lot. Craig asked just for a little bit of history because she is always sympathetic to people and it was evident from some of the comments that they got that say homeowners were told certain things when their homes were built about zoning, and why things are zoned in sort of a holding place for development to come. Russett noted it is because the area wasn't ready because of infrastructure for development at the time. Most of the interim development zones ultimately get rezoned at the time of development. Craig had a question about the creek and the erosion, after the sewer line is put in and any mitigation is done for the creek erosion, after that if more erosion were to occur, it is the homeowner's responsibility to fix it. Russett noted if the creek is on private property then the private property owners are responsible. Hensch noted in one or two of the letters there's concern about trees that were cut down and were never removed, are those in areas that are controlled by the HOA's. This Commission always has concerns about HOAs who don't take care of their outlots and do the preventative maintenance that needs to be done in these areas. Padron asked about the multifamily building with 30 units, on the floorplan it shows like a three- story building, but then on the elevation it shows as a four-story building. Russett noted it would only be allowed to be 35 feet which would be no more than three stories. The maximum height in the zone is 35 feet. Townsend asked if any of those 78 units will be affordable housing. Not that Russett is aware of. Planning and Zonirig Commission August 3, 2022 Page 1Oof1S Elliott asked will people in on Ryan Court be able to see these buildings. Russett is not sure1 they don't really have a any type of visual study that was done. Hensch the public hearing. Jason Walton (Directoof Development, Navigate Homes) has read the report prepared by the staif and agrees and on behalf of Navigate Homes would ask the Planning and Zoriing Commissioners to approve this plan as followed by the City's zoning ordinances. Signs asked about the proposed multifamily building, ifs proposed as a 30 -unit complex with 43 total bedrooms, so he is assuming a bunch of one -bedroom units being proposed. Are these units going to be rental units or owner -occupied units. Walton is not sure at this point, it depends on what the market shows but 11 could be a variety of both. Signs noted on the backideoftheAmu0familybuildingtheremmmmabobesomeal000 adjustrnents beln done there. W1IT there be a fairly substantial retainng wall there. Walton confirmed there will be a retaining wall on the backside of the building where there parking. He believes it will be an 8 -foot wall. Brian Voqel (Hall and Hall Engineers) answered the question regarding elevation, that cul-de-sac on the north end will be around 755 elevation, and the south property line is around 695 so there's about 60 feet elevation difference from the property line to that cul-de-sac. Hensch asked what the distance from the multifamily structure to those houses on the north side is. Vogel replied it will be at least 800 feet or so. Hensch asked that because the concern for neighbors and understand this is always their view. They're very used to the view they've had for years. People are vociferously opposed to development because of their view shed changes. Elliott asked what the people on Ryan Court will see, these buildings or trees. Vogel explained Ryan Court is 50 feet lower than this development area but there is woodland between them and the development. Hensch asked regarding the trees they're going to plant after the sanitary sewer is put in. The landscaping plan notes coniferous trees but how tall will they get. Vogel responded they will be full trees that should get fairly tall, Dan Fishburn (832 Ryan Court) and his wife Ciridy reside in a dupiex that woutd be the closest to the development on Ryan Court. He also wrote a tetter but wants to review some of their concerns. First a couple of cornments on the testimony, that 400 feet is going to be affected by elevation. He doesn't know exactly how far above them those those northerly dupiexes are going to be in the development but iVs not a flat surface, they're going to be signiflcantly higher than his home and he is sure in the wintertime after the leaves come down, there's going to be definite sight to those northerly units and they're asking that those twa lots that contain two buildings be eliminated from the plan for that reason. To conclude that there isn't going to be any effect on privacy rights or property values is incorrect. The issue with the trees that were cut down, that was not an HOA issue. Southgate came in on their property three and a half years ago and took Planning and Zoning Commission August 3, 2022 Page 11 of 15 all the trees down in the area where they're going to put that sanitary sewer in, and they're still there. These are Targe, mature trees. They don't feel that Southgate has been a particularly good steward of the environment. They promised at the HOA meeting two and a half years ago that those trees would be removed, particularly in the wintertime they are very unsightly. The creek erosion, Fishburn is not sure if this creek is on the new HOA property or if it's on theirs but believes it will be on the new Property Owners Association. That creek is served solely as drainage for the regional basin on across the street. Fishburn noted in his letter they're concerned about drainage and staff indicated that they're relying on a stormwater management plan that was done quite some time ago and he wonders does that take into consideration all of the development at Cardinal Point West, which has taken place across the street and has been entirely recontoured. And the other parcel that was recently rezoned, which will be for Growth Condominiums LLC, with two large buildings, all of that slopes downhill to that regional basin. Fishburn's concern is coming down that hill and they think that green space to the top of the hill should be preserved and those two units on the north end should be eliminated because they're going to be within their view as that's a very steep hill there. They'd like to see that green space preserved, it has all mature trees on it, as far as putting these new trees in that may help somebody 50 years from now when those trees grow up to be 50 or 60 feet tall but in the short run, new trees aren't going to block their view at all. He will be long gone before those new trees they that they're putting in will provide any privacy, but they do appreciate it. Their area that adjoins the outlot, that outlot does not have any trees, that's just bare land and it's kind of developed into a natural prairie. They're concerned about the sightlines. Fishburn also did say something in his letter about the traffic situation, which he realizes isn't really their issue but sooner or later, Camp Cardinal Boulevard traffic is going to need to be addressed in terms of speed limits with bicycle riders and heavy construction traffic. Overall they are concerned about the sightlines and concerned about the stormwater management plan. Fishburn pointed to what happened in St. Louis and Kentucky the last two weeks and if they have a rain event like that, is that basin going to be able to handle it or are they going to be in a situation where they could potentially have water come over that road. On Ryan Court there are seven buildings with 14 owners, they're all duplexes in that circle there, are all adjacent property owners. They would ask that the Commission take all these matters into consideration, and at the very least modify the plan. Mark Gedlinske (834 Ryan Court) stated he is in the same duplex that Dan Fishburn is in and agree absolutely with all of his comments and notes. Gedlinske would like to highlight a couple things, his concern, just like Fishburn's, is on the northern end. Those in that part of the cul-de- sac that he'll be looking at from his house. He can stand out on his deck right now and look straight across at the base of those trees, the trees that will be gone, and duplexes will be built there. So he will look out the back of his house, look up the hill, and he'll be able to see the people sitting on their decks in their backyards, and they'll be able to look and watch everything he's doing in his house. So from a privacy perspective, he certainly thinks this is reducing his privacy, his view, probably his property values. So the statement that was made that this is not going to have an effect, he just doesn't understand that at all. Anytime there is that drastic removal of the trees, it's just a painful to see. He also would like to see if those duplexes on the north end could be moved back or eliminated or something just to get them off that downward Planning and Zoning Commission August 3, 2022 Page 12 of 15 slope, that would be much better, it'd be easy to hide things behind trees up there. The other thing with that downward slope is everything from those northern duplexes he doesn't know how can possibly drain across Camp Cardinal and into the pond, it's going to run right down and follow gravity down into the creek and further cause either some erosion of that area or run offs of whatever fertilizer and pesticides that's all going to come right down the hill. There isn't any way to defy gravity. Gedlinske has this image of houses on a hillside out in Los Angeles, and they're overlooking everybody else and that's what they're going to end up with here. He'd like to see if that that plan could be moved a little bit or those properties move back south to get them off that downward slope. The one thing that hasn't been brought up is they've heard over the years that there is an Indiana bat that is an endangered species that's on that property. Gedlinske is unsure if it's still there and doesn't know who monitors that or what the effect of this development is. They heard that brought up in the past when that swath of a 40- or 50 -foot area of trees was cut down, the trees that are still lying there. The timing had to be right to not disturb the Indiana bat. He doesn't know if they have resources to take a look at that but it's a concern that was brought up and then never mentioned. Otherwise he agrees with all Fishburn's other points. Hensch closed the public hearing. Signs moved to recommends approval of REZ22-0001, a proposal to rezone approximately 27.68 acres of land located east of Camp Cardinal Blvd and west of Camp Cardinal Road from Interim Development - Research Park (ID -RP) zone to Low Density Multifamily Residential with a Planned Development Overlay (OPD/RM-12) zone subject to the following condition: 1. Prior to issuance of building permit, Owner shall contribute 50% of the cost of upgrading Camp Cardinal Road to City standards. This contribution shall include 50% of the cost of construction of the traffic circle at the intersection of Deer Creek Road and Camp Cardinal Road. Signs also recommends approval of SUB22-0001, a preliminary plat for Cardinal Heights. Townsend seconded the motion. Signs began by reiterating a statement he has made many times, if you don't own the property, you don't have control of property. That's the mantra he has espoused in the six some years he's been on the Commission. He also finds the view shed argument questionable and noted that the poor people on top of the hill in the new duplexes will have to look down the back of duplexes at the bottom of the hill so how is that any different. Regarding the removal of trees, he agrees with the concern, and has noted it before, of Southgate's stewardship of some of the properties they have, and in some of the disturbances they do, but it is probably within their right as a property owner to do it. He also wanted to note the distances here are 400 to 1000 feet of distance between the new units and the in the old units is a huge amount of distance, he has about 40 feet between him and his neighbor in the back. The property owner or developer are already sacrificing, rightfully so, and developing in the manner of a conservation development that is usually looked favorably upon, where they try to condense construction into smaller areas to in Plarining and Zoning Commission August 3, 2022 Page 13of1S order to preserve Iarger areas of natural space and he thinks that they're doing that to the tee on this development. RegardingdhestonnvvotenmcceaatonromaCarnpCand|nal.heheunsvvhat they're saying, but there's already an existing stormwater connection underneath Camp Cardinal Road, from the east side to the west side, towards the bottom of the hill, so he doesn't think it's going to be running over land, it's going to be going into stormwater sewers and channeled through the sewer system into that basin. As far as the capacity of that basin, it's his understanding and beliefthat was designed as part of the entire master plan of that whole area. which was considered to be developed at some point, so he would assume that it was designed to hold the capacity and if it wasn't, then someone will have to take care of correcting it at some point. The only other issue Signs would have is on the property value issue that came up on several points. He is a realtor in town and can say this won't have any impact on property values, absolutely zero. This is a different development and property values are really much more related to development in like kind, so he doesn't think that that's a retevant issue. Craig supports the proposal, she drove out there today and it feels like this has the potential to be almost identical to the Ryan Court development, it's sort of a mirror af that as it has a multifamily section, and it has beautifu houses. The area has developed differenty thari maybe the City thought it was going to 20 years ago, but it's developed with beautiful residential homes and she expects that these will be more beautiful residential homes. She is sympathetic to people who want to stand On their deck because that's the way they bought their property but this is in the City and they can see frorn Deer Creek Road there's a stub in on the ather side of the street which means something's going to go in there. She thinks this is an appropriate development for that area and is in favor of it. Padron is also in favor of development and basically agrees with everything Signs said and every time there's a development a neighbor complains about the views from their house being affected and she finds it very selfish, to be honest. Townsend noted it amazes her the way that whole development has come up, she can remember when there was nothing out there and to see a subdivision like this being developed in that area, it's what's needed so will be agreeing. ElIiott does support the application, stating it does meeall the City requirements. Hensch noted he does have three concernsone is he is completely sympathetic to people who feel like their realtor told them one thing but looking rightgtoreeltorforhehmmgreatnespectfor. their job is to sell the property. They're not going to mislead someone, but they're not fortunetellers and can't for 100% certainty tell someone what the zoning is going to be in the future. The second thing is, he has a growing sensitivity to viewsheds, before his eight years on this Commission it was something he didn't give much thought to because he lives in town and his view shed was 20 feet to his neighbor. But he is sympathetic to that and does understand that. However, since the nearest property is going to be 400 feet, in town that's almost unheard of. Nobody's that far away frorn each other in town. Alt the properties on Ryan Court are just beautiful and he had the exact same feeling that Craig had driving through there that this development is going to mimic largely Ryan Court, and overall is going to be a great development. Henschs only negative coricern is that water is a big deal to him, especially erosion, so he has concerns about that unnamed creek ort the north edge. He is asking the Planning and Zoning Commission August 3, 2022 Page 14 of 15 neighbors to keep the City and the developers feet to the fire about that and if there's erosion occurring hold people responsible to fix that. When the sanitary sewer goes through, that's when there's disruptions that occur and it has to be put back together in a way that is natural and aesthetic and doesn't have erosion. Townsend noted the other thing really talked about were trees that have been there for ages that haven't been taken away and there's several places here in Iowa City where the trees fell down during the derecho and they're still down. So she is hoping there's a way that as good neighbors, they could get whoever is in charge of doing that to get rid of those. Hensch noted it was brought up the question about the Indiana bats, there is a limitation on when their habitat can be disrupted or when trees can be cut down, there's some periods of times where trees can't be cut down because of breeding season. A vote was taken and the motion passed 6-0, CONSIDERATION OF MEETING MINUTES: JULY 6, 2022: Elliott moved to approve the meeting minutes of July 6, 2022. Townsend seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: Russett rioted that at last night's City Council meeting they approved the historic preservation code amendments which the Commission saw a couple of months ago. Elliott noted regarding the coffee shop on Bowery, she has been to the one downtown and they use all glass, nothing is a single use utensil, so that is really nice. Townsend noted she was concerned when they built the coffee shop across from HyVee on North Dodge but now sees how packed it is and well utilized, so nice to see. ADJOURNMENT: Townsend moved to adjourn. Craig seconded. A vote was taken and the motion passed 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2022-2023 KEY: X = Present O = Absent OfE = Absent/Excused --- = Not a Member 716 813 CRAIG, SUSAN X X ELLIOTT, MAGGIE X X HENSCH, MIKE X X NOLTE, MARK OfE OfE PADRON, MARIA X X SIGNS, MARK X X TOWNSEND, BILLIE X X KEY: X = Present O = Absent OfE = Absent/Excused --- = Not a Member Item Number: 4.h. ir:giaujizair411611..,,1 CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Public Art Advisory Committee: June 2 Approved, p.1 Public Art Advisory Committee Mtg, 6/2/22 Minutes Public Art Advisory Committee June 2, 2022 Emma Harvat Hall Public Art Advisory Committee Members Present: Juli Seydell-Johnson, Dominic Dongilli, Andrea Truitt, Eddie Boyken, Ron Knoche Members Absent: Steve Miller, Anita Jung Staff Present: Wendy Ford, Redmond Jones Public Present: none Call to Order Truitt called the meeting to order at 3;30 p.m. Introduction of Members and Public Attending the Meeting None Public Discussion of Any Item Not on the Agenda None Consideration of the minutes of the May 5, 2022 meeting Seydell-Johnson moved that the minutes of the May 5, 2022 meeting be approved as presented. Dongilli seconded. Motion passed 5-0 Review and consider submissions for Iowa City Sculptors Showcase Ford showed slides of each of the 13 eligible submissions and asked if there were any questions or specific concerns that should be addressed about any of the sculptures. There were none. There was one question on if we had limited the call for artists to local area and Ford responded we did not. Next, she displayed a spread sheet with a column including an image of each of the pieces. She asked each member to rank each piece with a Yes, Maybe or No, to which she assigned a score of 1, 2 or 3, respectively. After scoring, and if everyone agreed, the eight sculptures with the lowest scores would be selected. The sculptures with the lowest scores were Hoopla by Tim Adams, Emerging and Wings by Hilde Debruyne, Scions by Kristin Garnant, Succulent Bloom by Mike Sneller, Loom by Jaime Weinfurter, and Figure and Chimera by Skip Willits. Next there was a discussion about the best location for each. It was determined that Hoopla would go to Mercer Park; Emerging and Wings go on either end of the section of the Napoleon Trail; Scions, Chimera and Figure go to River Front Crossings with Chimera in the middle; Succulent Bloom go to Trueblood Rec Area and Loom to Scott Park. Approved, p.2 Public Art Advisory Committee Mtg, 6/2/22 Seydell-Johnson moved and Dongilli seconded that these eight sculptures in these eight locations be the 2022 Sculpture Showcase. Motion passed 5-0. Ford said she would prepare agreements for each installation and get plans underway for an Open House to honor the artists and their work. There was discussion that the plaques for each should include a QR code that would direct folks to a web page with more information about the program, the artist, the piece, and the contact info for the artist in the event someone desired to purchase a piece. Ron would check with Streets, who make the signs, to be sure they could include a QR code. Updates Ford noted that the RFQ for the South District Bench Project is almost complete and the next step is to get Elinor Levin's approval on it before putting it out. Ford also noted that Dawson Davenport and Anita Jung are eager to meet to discuss the process and the project for Black Hawk Mini Park, but that schedules have precluded it this month. Knoche described the Public Works Open House on May 21, as a smashing success with over 1,500 people in attendance. The Open House included the Old Capitol Quilt Guild show, which had received a Public Art Matching Grant to help pay for display racks. Adjournment Knoche moved, Dongilli seconded that the meeting be adjourned at 3:58 pm. Motion passed. Approved, p.3 Public Art Advisory Committee Mtg, 6/2/22 Public Art Advisory Committee Attendance Record 2022 Name Term Expires 6/3/21 7/1121 8/5/21 9/2/21 10/7/2 1 11/4/2 1 1/6/22 2/3/22 3/3/22 5/5/22 6/2/22 Ron Knoche X X X X X X X X X X* X Juli Seydell- Johnson X X X X X X X X X X X Steve Miller 12/31/23 X X X X X X X X X X O/E Eddie Boyken 12/31/24 X X X O/E X X X X X X X Andrea Truitt 12/31/22 X O/E X X O/E X X X X X X Dominic Dongilli 12/31/23 X X X X X O/E O/E X X X X Anita Jung 6/30/23 --- --- --- --- — — --- --- --- X O/E Jan Finlay- son 12/31/23 X X O/E O/E O/E O/E X O/E O/E -- --- Nancy Puring- ton 12/31/22 O/E O/E O/E O/E X X O/E O/E 0/E -- --- Sandy Steil 12/31/23 O/E O/E X OlE X OlE 0 O/E O/E -- -- Key: X = Present O = Absent O/E = Absent/Excused = Not a member CITY OF IOWA CITY www.icgov.org September 20, 2022 ATTACHMENTS: Description Public Art Advisory Committee: July 7 Item Number: 4.i. Approved, p.1 Public Art Advisory Committee Mtg, 7/7/22 Minutes Public Art Advisory Committee July 7, 2022 Emma Harvat Hall Public Art Advisory Committee Members Present: Juli Seydell-Johnson, Dominic Dongilli, Andrea Truitt, Ron Knoche, Anita Jung Members Absent: Steve Miller, Eddie Boyken Staff Present: Wendy Ford, Redmond Jones Public Present: Dawson Davenport, artist Call to Order Truitt called the meeting to order at 3:34 p.m. Introduction of Members and Public Attending the Meeting Ford introduced Dawson Davenport, the Black Hawk Mini Park artist and Redmond Jones, Deputy City Manager. Public Discussion of Any Item Not on the Agenda None Consideration of the minutes of the June 2, 2022 meeting Juli Seydell-Johnson moved that the minutes of the June 2, 2022 meeting be approved as presented. Ron Knoche seconded. Motion passed 5-0. Black Hawk Mini Park update Ford invited Dawson Davenport to describe his concept for the plaque. Dawson began by saying it has been an honor to do this project. Has done much research on Black Hawk and Black Hawk Mini Park and his goal is to create a piece that which will stand out and illustrate who Black Hawk was. Resilience and community are the main themes. He talked about originally wanting to create a panel with facts about Black Hawk and Black Hawk Mini Park, but there seemed to be too much to put on one panel without crowding it. He thought a better way to honor Black Hawk would be with a poem that he has written related to gardening and resiliency. The image for the panel has elements in common with the original mural wall including an illustration of Black Hawk, the layering of the sky and four black hawks soaring above. He also depicts a traditional Sauki home, which he has used many times in his works and considers it one of his hallmarks. On each side is a Sauki floral motif. He talked about the colors of browns, yellows and oranges he will use for the layered sky. Sauki means yellow and that is why the background is yellow. Dominic asked whether the Black Hawk image will remain a line drawing and Dawson said it will include color. Approved, p.2 Public Art Advisory Committee Mtg, 7/7/22 Dawson has incorporated his indigenous name and its importance for the future. He reiterated how much he has enjoyed the project. Dawson added that we would be putting a QR code into the plaque that would lead to the history of Black Hawk and the Black Hawk Mini Park. Wendy talked about meeting with Anita with Dawson in June. They had discussed the idea of having a sign manufacturer build the sign stand saving Dawson the time of both the design and the building of the panel. Dawson's schedule has been packed as he is a resident artist at Close PS1, is working with his indigenous communities and has an out-of-state artist in residence coming up this fall. Dawson agreed that timewise, it would help him to have us facilitate the manufacture of the base and the stand and he could focus on the plaque. Wendy said she spoke with AS1, a local sign producer, and only has an estimate of around $3,000 for a steel stand and base into which an "izone" plaque would be installed. !zone is a type of fiberglass with the image embedded in it. This would leave $2,000 for the art. Anita said she thinks the price for the art and the fabrication should be more equal and doesn't want to see the art undervalued. Juli asked Dawson how integral the base design is with the piece as a whole. Dawson said it does not have to be integral to make his design work. Dawson said going with a more standard base is okay is okay with him, too. Anita wants to ensure that Dawson is able to contribute to the design of the stand, even if ASI or another company makes it. Andrea asked about the lifespan of the izone material as the photo samples shown looked a little worn out. Both Juli and Ron thought this type of sign has about a 15 year lifespan. Next, Wendy talked about revising the draft contract, using $1667 as a first installment. Anita asked what is fair and Dawson thought the $1667 is good for a start. Wendy mentioned the August meeting will include budgeting and that we might consider adding to the budget for this project once we know ASI's costs. Wendy will revise and get a contract to Dawson. Dominic moved that we approve the concept pending his additions of color and move forward with the initial payment. Anita seconded. Motion passed 5-0. Determine Sculptor Showcase alternative selections Wendy reviewed the selections made last month and said that one of 8 selections, Loom, was now not available. She suggested choosing a first and second alternate in case one of the other ones can't go up. Andrea said we had already expressed concerns about the piece Towards Equilibrium, because of the caveat that it should not be touched and the distance it must travel to get here. Anita said to ensure it wasn't touched we'd have to put up a barrier, and she advocated for River and Fault Plane as first and second alternates. Juli Seydell-Johnson moved they be our first and seconded Approved, p.3 Public Art Advisory Committee Mtg, 7/7/22 alternates, and that we place Chimera at Scott Park and that River go into Riverfront Crossings Park. Anita seconded. Motion passed 5-0. Consider RFQ for Artist Mentor for SDNA (South District Neighborhood Association) Bench project Ford outlined the Artist Mentor RFP and said that Elinor Levin (of the SDNA) had reviewed and thought it was ready to go. Ford described the duties of the Mentor and that they would be part of the selection process for the artist who would create the bench. Noted in the draft RFP was a sentence about the costs for the concrete pad having to be a part of this project. Because of the unknown costs of the pad, Ford reached out to Transit who will have a program to make all bus stops ADA accessible in the coming year/s, however, design for the pads isn't done, and funding is not available at this point. She also talked to Ron Knoche who thought there may be a way to get this pad designed and poured ahead of Transit's schedule especially given that installation is planned for June of 2023. Anita expressed appreciation for the City's assistance in that. Andrea asked for some clarification of the wording about the emerging artist's responsibilities. Juli thought we should also differentiate between regular expected maintenance, and vandalism or unusual circumstances, like tornados. She said, for example, if the joints or a part of the fabrication fails, that would be the responsibility of the artist, but if it is vandalized, the City would take care of that maintenance. Anita asked whether the compensation was enough and suggested we make it $2,000 (up from $1,500) since we now have the concrete pad paid for. If it were $2,000 and the mentor was being paid $30/hr, then we could comfortably expect approximately 65 hours of mentorship throughout the project schedule. A possible breakdown of time, could look like this: 10 public input 20 selecting appropriate materials 20 fabricating design 10 installing 5 instructing the artist on maintenance 65 total hours Ron reminded the group it is still a lump sum contract and that whether they were long or short on these hours, this is what they would be paid, but we could state our expectation of about how much time we estimated the tasks to take. Dominic moved that we increase compensation to $2,000 given that we no longer have to budget for the pad, making the compensation for the emerging artist $10,000. Juli seconded. Motion passed 5-0. FY 23 Budget approach Approved, p.4 Public Art Advisory Committee Mtg, 7/7/22 Wendy explained why she included some charts of past surveys (2018 and 2021) and current standing of public art in Iowa City as food for thought as we approached budgeting at the August meeting. While described as a bit of apples to oranges, the charts serve as a reminder for a) what kind of public art people like, and b) where people like to see public art. Answers to those questions could then be compared with the status of what kind of art is where in the other charts shown. The goal is to help indicate gaps in where art might be placed and/or what kinds of art the committee should be considering. She also spoke about how relatively small the budget is and how, with many small projects, there is a lot of administrative time. A large grant or a small grant take the same amount of time to administer. Andrea recalled that the former coordinator reported spending 70 — 75% of her time on Public Art administrative work. There was then some discussion on simplifying programs. Dominic shared that he had found examples of programs that featured art on bus stop shelter panels in other cities. Discussion ensued about how we might consider a project such as the bus stop artwork being done in Des Moines which could be on-going and fulfill a need for neighborhood art. Wendy will share the links Dominic had shared. There was also discussion of creating a menu of potential projects (with design standards for each) for which artists could sign up and co. It was mentioned and there seemed to be consensus that we should stick with the 8 sculpture pads until the number of submissions increase. Andrea asked about big projects — like Oracles, and that we should think about what a big project might be. The budget for Oracles ended up at $42,000 plus $3800 in interpretive wraps with further explanation of the messages. Updates Ron asked about the Oracles wraps and whether the committee was supposed to see them. Wendy said they were reviewed by staff. Regarding the new Kiwanis Park art bench, Juli said the concrete is poured, the metal part is laser cut, and they are waiting to have it rolled to wrap around the bench. Adjournment Knoche moved, Dongilli seconded that the meeting be adjourned at 4:46 pm. Motion passed. Approved, p5 Public Art Advisory Committee Mtg, 7/7/22 Public Art Advisory Committee Attendance Record 2022 Name Terra Expires 7/1121 8/5/21 9/2121 10/712 1 11/4/2 1 1/6/22 2/3/22 3/3/22 5/5/22 6/2/22 7/7/22 Ron Knoche X X X X X X X X X* X X Juli Seydell- Johnson X X X X X X X X X X X Steve Miller 12/31/23 X X X X X X X X X O/E 0/E Eddie Boyken 12/31/24 X X O/E X X X X X X X O/E Andrea Truitt 12/31/22 0/E X X O/E X X X X X X X Dominic Dongilli 12/31/23 X X X X O/E O/E X X X X X Anita Jung 6/30/23 --- --- --- -- — -- --- X 0/E X Jan Finlay- son 12/31/23 X O/E O/E O/E 0/E X 0/E O/E -- --- -- Nancy Puring- ton 12/31/22 0/E 0/E 0/E X X O/E 0/E 0/E -- --- --- Sandy Steil 12/31/23 OfE X 0lE X 0/E 0 0/E 0/E L — — --- Key: X = Present O = Absent OfE = AbseitlExcused Not a member