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HomeMy WebLinkAbout2022-09-20 Resolutiont +•ate_ CITY OF IOWA CITY www.icgov.org September 20, 2022 Item Number: 5.b. 1. Resolution to issue Cigarette Permit to Hawkeye Vapor LLC, dba Hawkeye Vapor Iowa City, 1604 Sycamore St. 2. Resolution to issue Cigarette Permit to Imperal Reliance LLC, dba Kings Mart #50, 2875 Commerce Dr. ATTACHMENTS: Description Cigarette Resolution Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 Resolution Number: 22-234 Resolution to Issue Cigarette Permits Whereas, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: Hawkeye Vapor Iowa City - 1604 Sycamore St. Kings Mart #50 - 2875 Commerce Dr. Passed and approved this 20th day of September ,20 22 M or Approved by Attest: ity Attorney's Office It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: —x— X X x Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner 5,b Item Number: 6.a. 46,, CITY OF IOWA CITY � COUNCIL ACTION REPORT September 20, 2022 Resolution approving an agreement with the Downtown District to allow the sale, consumption, and possession of beer during Oktoberfest on City streets. Prepared By: Susan Dulek, FirstAss't. City Attorney Reviewed By: Geoff Fruin, City Manager Fiscal Impact: none Recommendations: Staff: Approval Commission: N/A Attachments: resolution agreement Executive Summary: The City Code allows nonprofit entities to sell alcohol on City streets pursuant to a written agreement. This resolution approves an agreement allowing the Downtown District to sell beer during Oktoberfest within an area on N. Linn St. and E. Market St. The agreement is substantially similar to the 2021 agreement. Background /Analysis: ATTACHMENTS: Description resolution agreement Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 22-235 Resolution approving an agreement with the Downtown District to allow the sale, consumption, and possession of beer during Oktoberfest on City streets. Whereas, section 4-5-3D of the City Code allows private entities to sell and their customers to consume and possess alcohol in a city park and on public right-of-way under limited circumstances; and Whereas, Downtown District would like to be able to sell beer in a demarcated area on City streets during Oktoberfest; and Whereas, it is in the City of Iowa City's interest to execute the attached agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Manager is authorized to sign the attached agreement and any needed amendments. Passed and approved this 20th day of September Attest: , 2022. Ma or City A orney's Office (Sue Dulek - 09/15/22) Resolution No. 22-235 Page 2 It was moved byTaylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus Harmsen X Taylor X X Teague X Thomas x Weiner Drafted by: Susan Dulek, Ass't. City Attomey, 410 E. Washington St., Iowa City, IA 52240;319/356-5030 2022 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF - SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING THE OKTOBERFEST This Agreement is made between Iowa City Downtown Self Supported Municipal Improvement District, d/b/a Iowa City Downtown District ("District") and the City of Iowa City, a municipal corporation ("City"), in Iowa City, Iowa. WHEREAS, District is an "authorized entity" as that term is defined in section 4-5- 3D of the City Code; WHEREAS, District has applied for a license to sell beer during the Northside Oktoberfest; and WHEREAS, the parties wish to enter into an agreement to allow District to sell beer to allow persons to possess and consume beer under limited circumstances on downtown City streets. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. In consideration for District's promises herein, the City agrees to allow District control over the area in the 200 - 300 block of Market Street, the City parking lot in the 300 block, and 100-200 block of N. Linn St. on October 8, 2022 from 5:00 am to 11:00 pm as shown on the diagram which is attached, marked Exhibit A, and incorporated herein ("Oktoberfest authorized site" or "authorized site") with alcohol to be sold and consumed only from 9:00 am to 9:00 pm. District must allow members of the public not participating in the event to walk through the Authorized Site on the sidewalk. 2. Term. This agreement shall be in effect only on October 8, 2022. 3. Access. District shall take all reasonable steps to ensure that only persons over twenty-one (21) years of age have access to beer and wine. Said reasonable steps include, but are not limited to, ensuring that: a) all persons over twenty-one (21) years of age shall be provided a wrist band and an approved container upon purchase of beer or wine; and b) no one may possess an open container of beer or wine unless it is in an approved container and the person is wearing a wrist band. Approved container means a glass or cup that is approved by the City prior to the event. If the District observes anyone in possession of an open container of beer or wine (or any type of alcohol) that is not in an approved container or anyone in possession of an approved container with beer or wine who does not have a wrist band, the District shall immediately request that the person pour out the liquid. If the person refuses to do so, the District shall immediately contact the Iowa City Police Department. 4. License. This agreement is void if District does not have a license to sell beer and wine on the Oktoberfest authorized site on October 8, 2022. 5. Sale of Beer/Wine and Alcohol Restrictions. District shall only sell beer and wine to a person who is over twenty-one (21) years of age. District acknowledges that the authorized sites are subject to all applicable alcohol restrictions in the City Code. 6. Advertisement. District shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site with the exception that signage may be placed on the interior and exterior tent walls. Sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized sites without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. District shall be solely responsible for collecting all debris and trash from the authorized sites, and the City shall then remove the debris and trash. If District fails to do so and if City staff has to collect the debris and trash from the authorized sites, District may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. No Smoking. Smoking is prohibited in the City parking lot, and District shall post two no - smoking signs in said lot for Oktoberfest. The signs shall comply with Iowa Code Section 142D.6 (2021). Additionally, the use of electronic cigarettes is prohibited in the parking lot. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa (2021). 10. Temporary Toilet Facilities and Hand Washing Stations. District shall provide at its sole cost thirty (30) temporary toilet facilities in the location shown on Exhibit A, including two (2) that are handicap accessible. District shall further provide at its sole cost fifteen (15) hand washing stations adjacent to the facilities unless the facilities themselves are equipped with hand washing stations. 11. Anchoring and Drilling. District shall not drill any holes into the pavement or the sidewalk and shall not anchor a tent tie down or pole to the pavement or the sidewalk. 12. Fencing. The authorized site shall be enclosed by fencing as approved by the City. 13. Insurance. a) Premises Insurance. On October 8, 2022, District shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. District shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. District shall notify the City 1 week before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. On October 8, 2022, District shall carry "dram shop" insurance in compliance with Iowa Code section 123.92 (2021) in the amount of $1,000,000 (one million dollars). District shall provide 1 2 week notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. c) Governmental Immunities Endorsement. District shall obtain a governmental immunities endorsement that meets the requirements set forth on Exhibit B, which is attached and incorporated herein. 14. Indemnification. District shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City, its officers, employees and agents any claim against the City, its officers, employees, and agents arising out of the use of the authorized site or sale, consumption, or possession of beer on the authorized site. 15. Non -Discrimination. District shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 16. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 17. Assignment and Subletting. District shall not assign or sublet this agreement without prior written approval of the City. 18. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. Dated, this 20th day of September, 2022. IOWA CITY AND IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT By: Nancy Bird, Executive Director THE CITY OFWA Geoff Frui , City,Manager Approved City Attomey's Office 3 EXHIBIT A EXHIBIT B Governmental Immunities Endorsement 1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Iowa City, Iowa as Additional Insured does not waive any of the defenses of governmental immunity available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. Nothing contained in this endorsement shall prevent the carrier from asserting the defense of governmental immunity on behalf of the City of Iowa City. 4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Iowa City, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Iowa City, Iowa. 5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa, agree that the above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. 4 Item Number: 6.b. 46,, CITY OF IOWA CITY � COUNCIL ACTION REPORT September 20, 2022 Resolution on Unclassified Salary Compensation for Fiscal Year 2023 for the City Manager, City Attorney and City Clerk. Prepared By: Kellie Fruehling, City Clerk Reviewed By: Eric Goers, City Attorney Fiscal Impact: No impact. Wages are approved in the annual operating budget. Recommendations: Staff: No Recommendation Commission: N/A Attachments: Resolution Executive Summary: By contract each Council appointee's salary is automatically increased by the across the board (cost of living) adjustment provided to all other administrative/confidential employees, which is based on that provided to AFSCME employees. The increase on July 1, 2022 was 2.25%. The changes made in this resolution are merit increases based on the appointee's annual performance evaluation by the Council. Background /Analysis: ATTACHMENTS: Description Resolution Prepared by: Kellie Fruehling, 410 E. Washington Street, Iowa City, IA 52240, 319-356-5041 Resolution No. 22-236 Resolution on Unclassified Salary Compensation for Fiscal Year 2023 for the City Manager, City Attorney, and City Clerk. Whereas, the City of Iowa City, Iowa, employs the City Manager, City Attorney and City Clerk subject solely to the action of the City Council, referred to as unclassified personnel; and Whereas, it is necessary to establish salary compensation for said unclassified personnel; and Now, therefore be it resolved by the City Council of the City of Iowa City, Iowa, that the following positions shall receive as salaries the amounts set forth below, effective July 1, 2022: Salary: City Manager - $222,060.80 City Attorney - $165,256.00 City Clerk - $114,545.60 Passed and approved this 20th day of September , 2022. Approvecib . y (�J City Attor ey's Office - 09/14/2022 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: X X Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 6.c. 1 4CITY OF IOWA CITY !kr4gi,'��� COUNCIL ACTION REPORT September 20, 2022 Resolution accepting the work for the storm sewer, sanitary sewer, water main, street paving, and certain sidewalk public improvements for Cardinal Pointe West — Part Three, and declaring public improvements open for public access and use. Prepared By: Josh Slattery, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: The construction of the storm sewer, sanitary sewer, water main, street paving, and certain sidewalk improvements for Cardinal Pointe West — Part Three have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. Background /Analysis: The Cardinal Pointe West subdivisions are located south of Kennedy Parkway and west of Camp Cardinal Boulevard. Part Three extended Preston Lane south and east to Camp Cardinal Boulevard. Cardinal Pointe West — Part Three is a 27.21 -acre residential subdivision that consists of a 4.49 -acre outlot for future development, two outlots (totaling 12.38 -acres) of private open space, 12 single-family lots, 6 lots for duplexes, and one multi -family lot. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT August 24, 2022 Honorable Mayor and City Council Iowa City, Iowa Re: Cardinal Pointe West — Part Three Dear Honorable Mayor and Councilpersons: CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the sanitary sewer, storm sewer, water main, street paving, and certain sidewalk improvements for Cardinal Pointe West — Part Three have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, and water main improvements constructed by Carter & Associates, Inc. of Coralville, Iowa and for the paving improvements constructed by Streb Construction Co., Inc. of Coralville, Iowa. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Jason Havel, P.E. City Engineer Prepared by: Josh Slattery, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. 22-237 Resolution accepting the work for the storm sewer, sanitary sewer, water main, street paving, and certain sidewalk public improvements for Cardinal Pointe West — Part Three, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer, storm sewer, and water main improvements for Cardinal Pointe West - Part Three, as constructed by Carter and Associates, Inc. of Coralville, Iowa. Paving improvements for Cardinal Pointe West - Part Three, as constructed by Streb Construction Co., Inc. of Coralville, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 20th Attest: day of Se ember It was moved by Taylor adopted, and upon roll call there were: Ayes: x x x x X X x , 2022 Ma City Attorn: 's Office (Sara Greenwood Hektoen - 08/26/2022) and seconded by Weiner the Resolution be Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 6.d. I ..`.draw aw .6p.cgAiriiii CITY OE IOWA CITY www.icgov.org � d, CITY OF IOWA CITY =��% COUNCIL ACTION REPORT September 20, 2022 Resolution authorizing the installation of speed humps on Lake Shore Drive, south of Dunley Court. Prepared By: Sarah Walz, Associate Transportation Planner Reviewed By: Kent Ralston, Transportation Planner Tracy Hightshoe, Neighborhood and Development Services Director Fiscal Impact: CIP# S3816 Recommendations: Staff: Approval Commission: N/A Attachments: Speed measurements on Lake Shore Drive Correspondence Resolution Executive Summary: Residents of Lake Shore Drive have successfully completed the City of Iowa City's Traffic Calming Program. Data collection determined that the street qualifies for the program based on traffic speeds. Staff discussed traffic calming with residents of Friendship St. at meeting held on June 28th. The consensus of residents who attended the meeting was to move forward with a request for modified speed humps and to survey residents of the street. On July 15th a survey was sent to residents of the portion of Lake Shore Drive located south of Dunely Court in order to measure support for the proposed traffic calming. A map showing the approximate location of proposed speed humps was included with the survey. In all, 15 of the 16 residences located along the street responded to the survey. Of those households that responded, 86.7% indicated support for modified speed humps (13/15). Background /Analysis: In February 2022, residents of Lake Shore Drive submitted a qualifying petition to be part of the Traffic Calming Program. To qualify for the Traffic Calming Program, the 85th percentile speed of traffic must exceed the posted speed limit by 5 MPH. Lake Shore Drive is a collector street that receives traffic from residential streets located to the north, including Dunley Court, Tempe Place, and Wildcat Lane. The pavement width of the street is 30 feet. Based on its street width, on -street parking is allowed on both sides of the street, however there are few cars parked on the street on a regular basis. Staff reviewed the speed data and the street context with the City Engineer, Streets Department, and the Police and Fire Departments to identify appropriate ways to address the speeding issue. A median and traffic circle were explored under a previous traffic calming petition (2018), which was rejected by the residents. With the new petition, staff concluded that modified speed humps would be the most effective means for lowering speeds. Modified speed humps are designed to allow wide axle vehicles like fire trucks to pass over with minimal slowing or disturbance. Neighborhood Process: A meeting of residents who live along this portion of Lake Shore Drive was held via Zoom on June 28 to discuss residents' perceptions of traffic speeds and potential options for lowering speeds. Staff presented speed and traffic count information and reviewed various options for traffic calming. Modified speed humps were recommended by staff as the most effective measure for lowering speeds. At the meeting, the majority of residents of Lake Shore Drive supported the proposed speed humps and requested to move forward with a survey of residents along the street section. On July 15th a survey was mailed to residents of Lake Shore Drive to determine if there was support for modified speed humps. The mailing included all residential properties with frontage on Lake Shore, south of Dunley Court. In all, surveys were sent to 16 addresses: 15 households responded to the survey. That is an 93.8% response rate (15 of 16). Of those households that responded, 13 indicated support for the proposed traffic calming; 2 did not support the proposed traffic calming. That is an 86.7% approval rate (13 of 15). On September 2, staff posted signs along this portion of Lake Shore Drive to provide notice to the larger neighborhood and an opportunity for the public to share input with City Council. An email received from a resident who wished for her input to be considered is attached. Funding for traffic calming projects is allocated from a line item in the CI P (S3816). The cost to construct a single speed hump is approximately $3,000 based on bids received during the 2019 construction season. Staff is recommending 4 speed humps along this portion of Lake Shore Drive in order to meet the optimal spacing necessary to encourage drivers to travel at a consistent speed of 25 MPH (200-300 feet apart). With approval from the City Council, staff will move forward with installation of speed humps as proposed. Installation is anticipated to take place during the 2023 construction season. ATTACHMENTS: Description Lakes Shore Drive Speed Data and Speed Hump Locations Lake Shore Drive Resolution Correspondence Lake Shore Drive: 4 proposed speed hump locations 1 Speed and traffic volume data Northbound vehicles 2018 2022 Average daily trips: 237 370 Average speed: 30 MPH 29 MPH 85th percentile speed*: 36 MPH 34 MPH Southbound vehicles 2018 2022 Average daily trips: 345 386 Average speed: 32 MPH 30 MPH 85th percentile speed*: 37.5 MPH 35 MPH 1 Northbound vehicles 2018 2022 Average daily trips: 309 Average speed: 26 MPH 85th percentile speed*: 30 MPH 318 27 MPH 33 MPH Southbound vehicles 2018 2022 Average daily trips: 367 475 Average speed: 26 MPH 28 MPH 85th percentile speed*: 32 MPH 33 MPH *85th percentile speed is the speed that 85% of vehicles are travelling at or under. Inversely, a °s 15% of vehicles are traveling above this speed. ABOVE: An aerial view showing the 4 proposed speed hump locations and the spacing, which ranges from 230-300 feet between humps and 200 feet from Rohret Road. Traffic volume and speeds are also shown; data was collected in 2018 and again in 2022. .20 -,••••••-jr. Modified Speed Humps allow vehicles with a wide wheel base, including buses and fire trucks, to pass through with minimal slowing. Speed humps are not speed bumps Typical Speen Sump: 18" x 3.5" Typical Speed Hump: 12' Tong x3.5" high To be effective, speed humps should be spaced consistently approximately 200-400 feet apart. The goal in spacing speed humps is to encourage drivers to travel at a consistent speed along the length of the street. Speed humps do not interfere with on—street parking, turning movements, or access to driveways. In evaluating locations for speed humps we consider distance from intersections and driveways, locations of stormwater intakes, and pavement panels. I r 1 _r Erla C CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Agenda — September 20, 2022 — Formal Meeting Information submitted between distribution of packet on Thursday and 4:OOpm on Monday. Late Handout(s): Consent Calendar 6.d. Lake Shore Drive Traffic Calming — See correction to comment and addiliona_)I K....,,,._,___,„..„.„,_ correspondence. Comment -Residents -of Lakeshore ave successfully completed the City of Iowa City's Traffic Calming Program. Data collection determined that the street qualifies for the program based on traffic speeds. Staff discussed traffic calming with residents of Fi ip Lake Shore Dr. at meeting held on June 28th. The consensus of residents who attended the meeting was to move forward with a request for modified speed humps and to survey residents of the street On July 15th a survey was sent to residents of the portion of Lake Shore Drive located south of Dunely Court in order to measure support for the proposed traffic calming. A map showing the approximate location of proposed speed humps was included with the survey. In alt, 15 of the 16 residences located along the street responded to the survey. Of those households that responded, 86.7% indicated support for modified speed humps (13/15). Correspondence included in Council packet Council Appointments 15.a. Housing & Community Development Commission —See additional application information from Michael Eckhardt, Kiran Patel, and Saranya Subramanian. Kellie Fruehling 4- co a From: Sarah Walz Sent: Monday, September 19, 2022 8:11 AM To: Kellie Fruehling Subject: FW: Speeds Humps on Lakeshore Dr. Kellie, Late Handouts Distributed (Date) Please submit this email to the City Council for tomorrow's agenda item on Traffic Calming. Thank you. Sarah From: Zack Rundlett <zrundlett@gmail.com> Sent: Saturday, September 17, 2022 12:23 PM To: Streets for People <streetsforpeople@iowa-city.org> Subject: Speeds Humps on Lakeshore Dr. ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** I disagree with installing speed humps on Lakeshore Dr. The only reason people speed down that road is because the city allowed the developer to build that area with only one direct access to Rohret road. Now the neighborhood is paying the price for that short sightedness. If speed humps are installed, then please make them like the ones on Glendale Rd. not Shannon Dr. Minivans and Pickup Trucks are not able to drive over the humps on Shannon Dr at 25 mph. Thank You. Zack Rundlett Prepared by: Sarah Walz, Associate Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356- 5239 Resolution no. 22-238 Resolution authorizing the installation of speed humps on Lake Shore Drive, south of Dunley Court. Whereas, the City Council has established a traffic calming program for the City of Iowa City for the purpose of considering neighborhood traffic calming projects; and Whereas, the residents of Lake Shore Drive have successfully completed the traffic calming process according to the City Council's approved procedure; and Whereas, a neighborhood survey has been conducted in accordance with the approved traffic calming program and an 86.7% majority of respondents who responded to the survey indicated they are in favor of speed humps; and Whereas, the City Council finds said proposal to be in the public interest and is consistent with its adopted traffic calming program. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposal for speed humps on Lake Shore Drive is hereby approved. 2. City staff is directed to proceed with the installation of speed humps on Lake Shore Drive, south of Dunley Court. Passed and approved this 20th Attest: L P day of September Kellie Fruehli g, City Clerk 20 22 Bruce ague, Mayor Approved by City Attorney' Office — 09/15/2022 Resolution No. 22-238 Page 2 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus Harmsen X Taylor X X Teague x Thomas X Weiner Re: Traffic Calming on Lake Shore Pamela <iowahawk3@aol.com> To Sarah Walz O You replied to this message on 9/2/2022 4:40 PM. J Reply «j Reply All 4 Forward This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. " Fri 9/2/2022 4:24 PM Hi. Can you please forward my response? I am opposed to speed humps fora few reasons. 1. It is already an obstacle course with the man on the corner parking his pickup and trailer on the street every day along with various other cars parking on the street. 2. I lived on the corner of Jacque and Shannon. I moved from there because the speed humps were very slippery in the winter. Lake Shore Drive is already one of the last streets plowed and not very well plowed due to cars parking on the street. I truly believe there have to he better options to try before installing speed humps. Many people in the area have to drive an Lake Shore to get out of the development. I feel li'<e thei• opinions should be included in the decision. Several of the families voting in favor of the speed humps are the same people who don't watch to make are -rsei k'ds cross the street safely in the first place. Thank you. Pamela Miller-DeKeyser Sent from the all new AOL app for Android From: Sarah Walz To: Kellie Fruehling Subject: FW: Traffic Calming on Lake Shore Date: Thursday, September 15, 2022 3:01:10 PM I just received this correspondence for the City Council regarding the traffic calming project on Lake Shore Drive. From: Paul Hribar <prof.hribar@gmail.com> Sent: Thursday, September 15, 2022 11:29 AM To: Sarah Walz <SWalz@iowa-city.org> Subject: Re: Traffic Calming on Lake Shore ** This email originated outside of the City of Iowa City email system. Please take extra care opening any links or attachments. ** Hi Sarah, Thanks for the update. We would like to submit the following comment regarding the speed humps. Please let me know if I need to email this somewhere else. Best, Paul. To the members of the City Council: We have lived on Lake Shore Dr. for ten years and are strongly in favor of the speed mitigation that is being proposed. Although my children are now old enough that I don't have to worry, there are too many young children and overly aggressive drivers on Lake Shore Dr. Last summer (on separate occasions), we witnessed two of our young neighbors excitedly run across the street without looking in either direction, while a car was approaching. Thankfully, both times the approaching car was traveling at a low speed, saw the kids run out, and there was no risk of an accident. However, too often, we see cars doing 40mph or more on Lake Shore Dr, in both directions. Often it is teens who lack road awareness, but there are a few serial offenders that are old enough to know better. Lake Shore Dr just lends itself to high speeds if one is not vigilant, and we believe this remedy is long overdue. Thank you for considering! Paul & Pi Hribar 1654 Lake Shore Dr. On Fri, Sep 2, 2022 at 3:34 PM Sarah Walz <SWalzPiowa-citv.org> wrote: August 30, 2022 Re: Results of the traffic calming survey for Lake Shore Drive Dear Resident: As you are aware, the City of Iowa City has been working with residents of your street to address concerns about traffic speeds along Lake Shore Drive. On July 15th, survey letters and postcards were sent to residents of properties along the portion of the street located south of Dunley Court with a response deadline of August 22nd The City's adopted Traffic Calming Program requires a minimum of 50% of surveyed households to return their survey postcards. Of those who respond, at least 60% must indicate support for the proposed traffic calming project. If these thresholds are met, the proposal is forwarded to the City Council for consideration. Surveys were mailed to 16 households along Lake Shore Drive. We received a total of 15 completed postcards by the August 22nd deadline, which represents a 93.8% response rate (15/16). Of the postcards received, 13 indicated support for speed humps and 2 were opposed—that is an 86.7% approval rate (13/15). Based on the response, this traffic calming request will be forwarded to the City Council for consideration at their September 20 meeting. As part of their review, the City Council will receive all the information relevant to this process, including speed data, survey results, and correspondence. If you wish to submit a comment to the City Council regarding this traffic calming request, email me at the address below (include your name and street address). Comments received will be forwarded to the Council and become part of the public record. You may also attend the September 20 meeting to address the City Council in person. We have posted signs along this portion of Lake Shore Drive to inform the public of the request, the date of the City Council meeting, and how to provide comments to the City Council. Please free to contact me if you have any questions. Sarah Sarah Walz Associate Transportation Planner 1 Metropolitan Planning Organization of Johnson County 410 E. Washington St. Iowa City, IA 52240 319.356.5239 Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. Item Number: 6.e. 1 4CITY OF IOWA CITY !kr4gi,'��� COUNCIL ACTION REPORT September 20, 2022 Resolution accepting payment of $300.00 civil penalty and waiver of right to hearing from Iowa City Fast Break. Prepared By: Kathleen Thornton, City Attorney Office Admin. Sec'y Reviewed By: Geoff Fruin, City Manager Fiscal Impact: no impact Recommendations: Staff: Commission: N/A Attachments: Resolution Executive Summary: The resolution accepts a waiver of a hearing and a payment of $300.00 civil penalty. The civil penalty is required by Iowa Code section 453A.22(2) due to first instance of an employee selling or providing tobacco to a minor within a two-year period. Background /Analysis: ATTACHMENTS: Description Resolution Prepared by: Jennifer Schwickerath, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52244, 319-356-5030 Resolution number: 22-239 Resolution accepting payment of $300.00 civil penalty and waiver of right to hearing from Iowa City Fast Break Whereas, on June 30, 2022, an employee of Reif Oil Company, DBA Iowa City Fast Break, 2580 Naples Avenue, Iowa City violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two-year period; and Whereas, at the time of the violation, Iowa City Fast Break was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1), for a first violation within a two-year period; and Whereas, Iowa City Fast Break has waived its right to the hearing required by Iowa Code §453A.22(2) and accepted responsibility for its employee's violation of Iowa Code §453A.2(1) by paying a $300.00 civil penalty to the City Clerk of the City of Iowa City. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council should accept the waiver of right to hearing and payment of $300.00 civil penalty on behalf of Iowa City Fast Break. Be it further resolved, that the City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved this2Otlday of September, 2022. Attest: Ma Approved by J City Attorruuy's Office (Jennifer Schwickerath - 09/15/2022) Resolution #22-239 Page 2 It was moved by Taylor and seconded by Weiner Resolution be adopted, and upon roll call there were: the AYES: NAYS: ABSENT: X Alter X Bergus X Harmsen X Taylor X Teague X Thomas X Weiner Item Number: 9.c. r CITY OE IOWA CITY www.icgov.org September 20, 2022 Resolution approving the preliminary plat and preliminary sensitive areas development plan of the Monument Hills Subdivision, Iowa City, Iowa. ATTACHMENTS: Description .itaff Report w Attachments Preliminary Plat Preliminary Sensitive Areas Development Plan P&Z 9.07.22 Minutes Preliminary Plat Resolution STAFF REPORT To: Planning and Zoning Commission Item: SUB22-0006 Monument Hills GENERAL INFORMATION: Applicants: Contact Person: Owner: Requested Action: Purpose: Prepared by: Parker Walsh, Associate Planner Date: September 7, 2022 Douglas Paul Monument Farms LLC PO Box 455 North Liberty, IA 52317 drpaul507@yahoo.com Joe Clark Monument Hills LLC gjc1974@outlook.com Michael Welch Welch Design and Development michael@welchdesigndevelopment.com Douglas Paul Monument Farms LLC PO Box 455 North Liberty, IA 52317 drpau1507@yahoo.com Harvest Preserve Foundation, Inc. 3402 Rochester Ave Iowa City, IA 52245 Approval of preliminary plat and preliminary sensitive areas development plan Construction of 64 single-family detached residences, 12 senior single-family units, 3 duplexes, and 29 senior multi -family units Location: West of N. Scott Boulevard and north of Rochester Avenue. Location Map: 2 Size: 70.22 Acres Existing Land Use and Zoning: Surrounding Land Use and Zoning: UndevelopedNacant Open Space, Low Density Single Family Residential with a Planned Development Overlay (OPD/RS-5) and Interim Development - Single -Family Residential with a Planned Development Overlay (OPD/ID-RS) North: ID -RS, Interim Development -Single- Family Residential South: RS -5, Low Density Single Family Residential East: ID -RS, Interim Development -Single- Family Residential West: RS -5, Low Density Single Family Residential Comprehensive Plan: Conservation Design, Single -Family, Townhome, and Small Apartment District Plan: Northeast Neighborhood Open Space District: NE1 Public Meeting Notification: Property owners within 500' of the subject property received notification of the Planning and Zoning Commission public meeting. Subdivision signs were posted on the site at Rochester Ave. File Date: August 3, 2022 45 Day Limitation Period: September 17, 2022 BACKGROUND INFORMATION: The applicants, Douglas Paul of Monument Farms LLC and Joe Clark of Monument Hills LLC, are requesting approval of a preliminary plat of Monument Hills, a 70.22 acre plat containing 65 single family lots, one being the existing 3106 Rochester Avenue home referred to as lot 67, lot 65 intended for a senior living community, and lot 66 an existing communications tower. The subject property is located west of N. Scott Boulevard and north of Rochester Avenue. The plat shows the creation of Allison Way and Heron Drive off of Rochester Avenue, as well as a trail connection to Calder Park. On August 16, 2022 the City Council approved a rezoning for approximately 64.38 acres of the property to OPD/RS-5 and 0.31 acres to OPD/ID-RS to accommodate the existing communications tower. The rezoning included the following conditions: a. Prior to issuance of a building permit, Owner shall: i. Dedicate a private access easement to the property hereby zoned OPD/ID-RS; ii. Dedicate a public access easement to allow a public trail from the proposed development to Calder Park in a form of agreement approved by the City Attorney and install a 10' wide trail therein; 3 iii. Dedicate to the City, without compensation, right-of-way along Rochester Ave and N. Scott Blvd. b. The final plat for any of the above-described land shall incorporate traffic calming generally in locations shown on the attached Overall Concept Plan. The preliminary planned development overlay plan and sensitive areas development plan was approved as part of the rezoning. The preliminary plat includes approximately 5.54 acres as Outlot E located at the northwest corner of the property. This area was not included in the rezoning and is zoned Interim Development Single Family Residential (ID -RS). Due to the presence of sensitive resources on Outlot E the preliminary plat includes a preliminary sensitive areas development plan for this portion of the plat. The applicant conducted a Good Neighbor meeting on May 25, 2022 for the rezoning. ANALYSIS: Compliance with Comprehensive Plan: The 102030 Comprehensive Plan and the Northeast District Plan encourage conservation design in order to protect and preserve the natural features of Iowa City. They also have similar goals to enhance and provide pedestrian connections, such as bike paths, trails, and sidewalks, provide safe and pedestrian friendly street systems, and encourage housing diversity. The preliminary plat demonstrates a commitment to these goals by providing wide interconnected sidewalks, a roundabout to calm traffic, and a trail to connect residents to parks and open space. The subject plat proposes the creation of Allison Way and Heron Drive extending north off of Rochester Ave and intersecting at the roundabout. Lot 65 contains a private street for the proposed senior living community. The 102030 Comprehensive Plan Future Land Use Map identifies the subject property as appropriate for conservation design development. The Northeast District Plan identifies conservation design for residential development as a key feature of the Bluffwood Neighborhood. The project area is approximately 70.22 -acres and roughly half of the area will remain undeveloped to preserve and protect woodlands, wetlands, and sensitive slopes. The Northeast District Plan also identifies this area appropriate for single-family residential, duplexes, townhouses, and small scale apartments located along arterial streets. The proposed development would provide pedestrian friendly connections and streets, connect the neighborhood to Calder Park, preserve natural features, and provide housing diversity consistent with the visions and policy of the 102030 Comprehensive Plan and Northeast District Plan. Subdivision Design: The proposed subdivision contains 65 single family lots, including the existing 3106 Rochester Ave home, an existing communications tower as lot 66, and lot 65. Lot 65 will be the senior living community, which was approved during the planned development overlay rezoning and contains 12 single-family units, 3 duplexes, and 29 multi -family units. As required by the conditional zoning agreement, the applicant proposes a 20' private access easement to lot 66, the existing communications tower, in order to maintain access with the construction of a new street network. The preliminary plat proposes the creation of Allison Way and Heron Drive, which will connect at a roundabout and proposes no stubs for future connection opportunities. Extending east off of Heron Drive will be a private street for the senior living facility. The applicant also proposes a loop street located in the northwest corner of the development. A 10' wide trail within a 20' public access easement is identified on the plat between lots 33 and 34 at the end of the loop street and runs through Outlot E to Calder Park. As outlined in the conditional zoning agreement the developer will be required to build the trail connection to Calder Park. The conditional zoning 4 agreement also requires the dedication of right of way as shown on the preliminary plat along Rochester Ave and N. Scott Blvd, with the vision of a future roundabout at this intersection being constructed by the City. Additionally, the conditional zoning agreement requires traffic calming features with the intention of maintaining a pedestrian friendly street due to Allision Way exceeding the subdivision preferred range of 300-600 feet without an intersecting street to break up the block length. The subject plat shows two traffic calming features in the form of raised crosswalks on Allison Way to break up the length of the street prior to intersecting with Heron Drive. The subject plat also proposes an interconnected sidewalk system and the extension of a sidewalk stub located west of the subject property constructed along the north side of Rochester Ave to N. Scott Blvd. The subject plat notes that conservation easement areas will be located within Outlot A, B, C, and E to protect existing sensitive areas such as wetlands, woodlands, slopes, and Ralston Creek. Approximately 50% of the development area will be placed in conservation easements, preserving existing sensitive areas. Environmentally Sensitive Areas: The preliminary plat includes a preliminary sensitive areas development plan for Outlot E due to the presence of wetlands, woodlands, slopes, and a stream corridor. Again, this area was not included in the preliminary sensitive areas development plan approved at the time of the rezoning. Additionally, an archaeological survey of the subject property did not recommend further archeological work on the site. Outlot E will include the construction of a trail to provide access to Calder Park, including the stream crossing, and sanitary sewer. No other development will be allowed within Outlot E. Per 14-51-2D of the City Code certain uses are allowed within sensitive areas and sensitive areas buffers including trails, stream crossings and essential public utilities when the improvements are not detrimental to the functioning of the sensitive areas. The stream crossing impacts will be analyzed as part of the construction documents at final platting. Reducing impacts to sensitive areas will be part of staff's review. The sanitary sewer will connect to the Ralston Creek Trunk sewer. The portion of the sanitary sewer that will pass under Ralston Creek will be bored in order to reduce impacts. Again, this will be reviewed at the time of final platting. The proposed trail and sanitary sewer line will also minimize impacts to sensitive features because it avoids an existing conservation easement area that contains protected wetlands. Neighborhood Open Space: According to section 14-5K of the City code, dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Based on the 64.37 acres of RS -5 zoning, the developer would be required to dedicate 1.38 acres of land or pay a fee in -lieu. Staff originally requested that the applicant dedicate land to expand the size of Calder Park. The applicant was not interested in dedicating that land, changed the boundary of the proposed rezoning, and requested to pay a fee in -lieu instead. However, the portion of land that was excluded from the rezoning has been included as Outlot E in the subdivision and is the location of the trail connection to Calder Park. The applicant will still be required to pay a fee in lieu of a public open space dedication. Stormwater Management: The storm sewer system will capture runoff and convey this runoff to existing drainage ways. Public Works has reviewed and approved the stormwater management plan. Water Distribution System: A water pressure analysis was done (Attachment 3) for the subject property at the recommendation of Public Works due to relatively low static pressure in this area. Public Works approved and agreed with the analysis that the current system would be capable of providing the necessary flows and pressure needed to accommodate the new demand of Monument Hills development. 5 Infrastructure Fees: Required fees include a water main extension fee of $503.57 per acre and a sanitary sewer tap on fee of $1,796.50 per acre for the 70.22 acre subdivision. SUMMARY: As conditions of the rezoning, the owner will be required to dedicate a private access easement to the communications tower on lot 66; dedicate a public access easement to allow a public trail from the proposed development to Calder Park and install a 10' wide trail, including the stream crossing; dedicate additional right of way at the intersection of Rochester Avenue and North Scott Boulevard for future public improvements by the City; and incorporate traffic calming features in general locations as shown on the preliminary plat. The Preliminary Plat and Sensitive Areas Development Plan incorporates all of these conditions. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, the preliminary plat will be considered by the City Council. STAFF RECOMMENDATION: Staff recommends approval of SUB22-0006, an application submitted by Douglas Paul of Monument Farms LLC and Joe Clark of Monument Hills LLC for a Preliminary Plat and Sensitive Areas Development Plan for Monument Hills, a 70.22 acre subdivision containing 65 single family lots, one being the existing 3106 Rochester Avenue home referred to as lot 67, lot 65 intended for a senior living community, and lot 66 an existing communications tower located west of north Scott Boulevard and north of Rochester Avenue. ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Preliminary Plat Narrative and Water Pressure Analysis Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services 0 0.1 0.1 i I i 0.2 Miles rg Attachment SUB22-0006 Monument Hills :oxin4;47;ikati1/4 CITY OF IOWA CITY Prepared By: Emani Brinkman Date Prepared: August 2022 Tr • Jh �occ-4 I" (PON PL limok t44*..L ROCHESTER AVE v • ♦•♦� g; `3 ly+ LOWE/Z'�4/0• ,MOUNTAIN DR _a � 0=N ,WESTMINSTER ts, An application submitted by Welch Design and Development, on behalf of Monument Farms LLC. for a preliminary plat of • approximately 70.22 acres of property located west of N. Scott Boulevard and north of Rochester Avenue. IF TuLAN . IVF "STBRANCJ 0 0.1 0.1 0.2 Miles I i I i I SUB22-0006 Attachment 2 Monument Hills 1 ,®,mom CITY OF IOWA CITY Prepared By: Emani Brinkman Date Pre.ared: Au:ust 2022 - -p'V EVERGREEN °. _PLv Hi zlb, w 0 HICKORYTRL`-w 1111 w w 0 w cr PD/R55 ROCHESTER AVE MOUNTAIN DR__ o N,WESTM NSTER An application submitted by Welch Design and Development, on T behalf of Monument Farms LLC. for a preliminary plat of approximately 70.22 acres of property located west of N. Scott Boulevard and north of Rochester Avenue. 1 N / URY RD, s -'- 'BURY\CT ST BRANCH 1 IL i 11 Attachment 3 lifvelch design+development 1 July 28, 2022 — Revised August 27, 2022 PRELIMINARY PLAT- NARRATIVE MONUMENT HILLS The proposed development area is approximately seventy acres located west of N. Scott Boulevard and north of Rochester Avenue. The property is bounded on the north by property owned by Harvest Preserve Foundation and on the west by the Rochester Hills condominium development. Rochester Avenue comprises the southern boundary and N. Scott Boulevard comprises the east boundary. Outlot E, located at the northwest corner of the site will be conveyed to Harvest Preserve at the time of platting. Outlot E will remain undeveloped except for a sanitary sewer extension and public trail connection from the proposed development to Calder Park. Sanitary Sewer System The sanitary sewer system will connect to the Ralston Creek Trunk Sewer. This trunk sewer currently dead ends in Calder Park to the northwest of the development. This project will extend the sewer from Calder Park to the east until it reaches the northern limit of the development. The trunk sewer extension will be constructed within the existing fifty -foot sewer easement that the City of Iowa City previously secured from the landowner. The collection system for this development will branch off the extended trunk sewer and cross under Ralston Creek. The portion of the sanitary sewer passing under Ralston Creek will be bored. A minimum slope of two percent will be used for the bored portion of sewer and it will be constructed using a restrained joint pipe such as Certa-Flo. The peak flow of the collection sewer is anticipated to be 0.22 cfs. The collection system will utilize 8 -inch PVC Truss pipe with a minimum slope of 0.40%. The minimum slope will be increased for branches with only a few service connections. The trunk extension is anticipated to be 24 -inch diameter; however, the specific pipe material that will be required has not yet been determined. Refer to the attached Storm Sewer System The storm sewer system will capture runoff from the front yards and public right-of-way areas using curb inlets and then convey this runoff to existing drainage ways using the storm sewer system. The piping in the system will be designed to convey the 5 -year storm without surcharging the pipes. The curb inlets will be spaced and sized to maintain at least one, twelve -foot -wide travel lane along the street centerline during the 100 -year design rainfall event. Municipal Water Distribution System The proposed development will expand the water distribution system to provide water to each lot in the development. The new water main will run alongside the proposed roads and connect to the existing 12 - inch water main that runs along the south side of Rochester Avenue. The project will also extend the water main on N. Scott Boulevard to the north alongside the west side of the road for approximately 600 - feet. There will be two connections to this main: one at the intersection of Allison Way and Rochester Avenue and one at the intersection of Heron Drive and Rochester Avenue. The proposed multi -family building on Lot 65 will connect to the new water main on N. Scott Boulevard. Welch Design and Development, LLC Monument Hills Page 1 Project #1026 welch The existing water distribution system in this area has relatively low static pressure. The city is actively working on system improvements to provide higher pressures in this area. An analysis of the available pressures in the new system has been completed to determine if adequate fire flows are available in the development before the city completes the system upgrades. This analysis used the flow and pressure data provided by the Water Department and the proposed system geometry to determine available fire flows at strategic points within the expanded system. The development is generally at lower elevations than the surrounding area. This topography provides an increase in the static pressure within the development. The magnitude of the increase is dependent upon how much lower the analysis point is than the existing water main on Rochester Avenue. To simplify the analysis, there were no measures incorporated into the analysis to account for a looped system. Three points were evaluated. The first point is adjacent to Lot 61 on Allison Way. This point looks at flows coming from Rochester Avenue along Allison Way assuming there is no connection to the water main that will be located on Heron Drive. Lot 61 was chosen because it is at the high point on this route along Allison way. The second point reviewed was along N. Scott Boulevard along the east side of the proposed multi- family building on Lot 65. This is the likely point for the connection of the building sprinkler system to the city distribution network. The last point analyzed was the northeastern most patio home on Lot 65. This point was chosen because it has a relatively long run of 8 -inch water main and its elevation is somewhat close to the test hydrant on Rochester Avenue. The Hazen -Williams equation was used to determine the friction loss in each segment of the system at a given flow rate. The calculated friction loss was combined with the gain or loss in elevation head at each evaluation point to determine the total head loss between the test hydrant and each evaluation point. The analysis shows that the system pressures at the points evaluated were in the 42 — 46 psi range when the system is providing a fire flow of 500 gpm at the evaluation point. These pressures are adequate to for the development as proposed. A summary of the fire flow analysis is attached. The effects of the development on other points in the system also needs to be evaluated. The effects on the Churchill Meadows neighborhood are of particular concern since the Churchill Meadows development is only serviced by the 12" main on Rochester with no secondary feed to this neighborhood. The instantaneous peak demand was evaluated to determine if this development would negatively impact the Churchhill Meadows development. The instantaneous peak demand was estimated to evaluate the impacts of the proposed development. A unit density of 3 people per unit and a 100 gallon per person per day load are recommended by the Iowa DNR for average daily demand. The peak instantaneous demand can be determined by multiplying the average day demand by a factor of 9 (SUDAS Design Manual 4B -1.E.3) . This results in an estimated peak instantaneous demand of 207 GPM. The friction loss (pressure drop) in a 12 -inch main flowing at 207 GPM is 0.43 psi. The current system should be capable of providing the necessary flows and pressure to Churchill Meadows in addition to the new demand created by Monument Hills. The new demand can be simulated in the field by flowing the Welch Design and Development, LLC Monument Hills Page 2 Project #1026 Monument Hills Number of Units 112 Avg. Day Demand (GPD) 33,600 Avg. Day Demand (GPM) 23 Peak Inst. Demand (GPM) 207 The friction loss (pressure drop) in a 12 -inch main flowing at 207 GPM is 0.43 psi. The current system should be capable of providing the necessary flows and pressure to Churchill Meadows in addition to the new demand created by Monument Hills. The new demand can be simulated in the field by flowing the Welch Design and Development, LLC Monument Hills Page 2 Project #1026 welch test hydrant on Rochester Avenue at 207 GPM (the predicted Monument Hills demand) and simultaneously measuring the system pressure within Churchill Meadows. Thank you for your consideration of this Preliminary Plat application. Sincerely, Michael J. Welch, PE Welch Design & Development Welch Design and Development, LLC Monument Hills Page 3 Project #1026 Monument Hills North to Ralston Creek Discharge Number of Unit Density Rate Population Avg. Daily Flow Peaking Peak Sewer Flow Land Use Units (ppl / unit) (gpcd) (ppl) (gpd) Factor (MGD) (cfs) Senior Living 47 3 100 141 14,100 4.2 0.059 0.09 Single -Family 65 3 100 195 19,500 4.2 0.082 0.13 Total 112 336 33,600 4.1 0.141 0.22 Table 3C-1.01: Minimum Slope Pipe Size (inches) Minimum Slope (ft/100 ft) 8 0.40 10 0.28 12 0.22 15 0.15 18 0.12 21 0.10 24 0.08 27 0.067 30 0.058 36 0.046 1 - Figure 3C-1.01: Flow for Circular Pipe Flowing Full (Based on Manning's Equation n=0_013) FLOW IN CUBIC FEET PER SECOND 5000 4000 3000 2000 1000 800 600 500 400 300 200 100 80 60 '50 40 30 20 10 a 6 5 4 3 .8 -6 -5 .4 .3 .2 i�1ii I 'III11.1111111111 ® ,'i ►r e .ate 6 111.111111111 -*':4V1.7 MINIIIIIIIIN -his r irtirs� • �� �� ��.� ::.moi � ���i0 /iii ,moi•.•,y,� .i.,.�14..� e�_., _ •_ ': IP ;40140,4$1** IPS.0.10 _"� iva►� r 1. �S4_ Jilleoilmign:0110rWoltilak W1 ilialigiinit**110BA/p, .I/- vim... �':. �f=/"/<Yi►��IP-� ��►/► t► ►.Ii_,4VEPQ:411Pw 11 dillW44.,:v; Mir MI 111 Kb / �� ISI �IN111 =i=�ii� *� iinai6111111 ■J' �IlUUHI Ill��RRIu111 EMMA i�■iiii ii�•a uuii f'' Numminmumum1 _i .01 .02 .03.04.05 .1 .2 .3.4.5.6 81 2 3 456 810 26 24 SLOPE OF PIPE IN FEET PER 100 FEET 2 Monument Hills FIRE FLOW EVALUATION Flow Test Location Hydrant at Rochester at Amhurst Ground Elev 808 feet Static Pressure 40 psi Evaluation Point #1 Allison Way at Lot 61 Ground Elev 779 Feet he 12.57 psi Static Pressure 52.57 psi Projected Results Pressure at 500 gpm ==> 46.69 psi Pipe Segment #1: Pipe Material Pipe Diameter Length Roughness, C Headloss, hfl Pipe Segment #2: Pipe Material Pipe Diameter Length Roughness, C Headloss, hf2 Combined Friction Loss Rochester Ave to Allison Way DIP 12 in 625 feet 100 0.72 feet Allison Way to Int. of Heron Dr PVC 8 in 2175 feet 120 12.85 feet 13.57 feet 5.88 psi Analysis does not account for looping Methodology The Hazen -Williams equation was used to determine the friction loss in each pipe segment for a given flow rate. The roughness coefficient was determined by the pipe material. A C -value of 100 was assumed for DIP and 120 for PVC. Hazen -Williams formula 10.44•L.Q1.85 01.85 • d4.86 5 5 Where: h, - head loss due to friction (ft) L = length of pipe (ft) 0. flow rate of water (gpm) C. Hazen -Williams constant d.1 diameter of the pipe (in.) A flow rate of 500 GPM was used to evaluate the system under fire -flow conditions. The analysis does not account for the "looping" present within the proposed system. 8/29/2022 Page 1 Monument Hills FIRE FLOW EVALUATION Flow Test Location Hydrant at Rochester at Amhurst Ground Elev 808 feet Static Pressure 40 psi Evaluation Point #2 Feed to 2 -story Muti-Family building Ground Elev 802 Feet he 2.6 psi Static Pressure 42.6 psi Projected Results Pressure at 500 gpm ==> 42.01 psi Pipe Segment #1: Rochester Ave to Scott Blvd. Pipe Material DIP Pipe Diameter 12 in Length 900 feet Roughness, C 100 Headloss, hfl 1.04 feet Pipe Segment #2: N. Scott Blvd to Bldg Connection Pipe Material PVC Pipe Diameter 12 in Length 380 feet Roughness, C 120 Headloss, hf2 0.31 feet Combined Friction Loss 1.35 feet 0.59 psi Evaluation Point #3 Northeastern most patio home - Lot 65 Ground Elev 792 Feet he 6.93 psi Static Pressure 46.93 psi Projected Results Pressure at 500 gpm ==> 44.69 psi Pipe Segment #1: Rochester Ave to Heron Drive Pipe Material DIP Pipe Diameter 12 in Length 250 feet Roughness, C 100 Headloss, hfl 0.29 feet Pipe Segment #2: Heron Drive and Private Drive Pipe Material PVC Pipe Diameter 8 in Length 825 feet Roughness, C 120 Headloss, hf2 4.87 feet Combined Friction Loss 5.16 feet 2.24 psi Analysis does not account for looping 8/29/2022 Page 2 z cA 25 0 © E N 0 v 0 0 U 2- a 0 0 ny oo N O -0 o& occ CITY OF IOWA CITY SULLIVAN, ELIZABETH L. HARVEST PRESERVE FOUNDATION, INC OUTLOT E SHALL BE SEPARATE FROM THE APPROVED OPD AND SADP. REFER TO SHEET 3 FOR ADDITIONAL INFORMATION N87°42'14"E 1,549.13 HARVEST PRESERVE FOUNDATION, INC MONUMENT FARMS, LLC HARVEST PRESERV FOUNDATION, INC 0 50 100 150 WHEN PRINTED ON 22"x34" SHEET te. 1" = 100' 0 200' ■ ACT, I N C • PRELIMINARY PLAT & SENSITIVE AREAS DEVELOPMENT PLAN MONUMENT HILLS IOWA CITY, IOWA APPLICANT INFORMATION MONUMENT FARMS, LLC v PARCEL "A" J1 0 ui 1-1 rl 0 0 ° O Z r POINT OF BEGINNING TTYi r J Iz0_ P - - CITY APPROVAL APPROVED BY THE CITY OF IOWA CITY, IOWA CITY CLERK DATE LEGAL DESCRIPTION -1\ -A tfl BEING PART OF AUDITOR'S PARCEL 200033 IN BOOK 41 PAGE 192 AND PART OF AUDITOR'S PARCEL 200034 IN BOOK 41 PAGE 191 OF THE JOHNSON COUNTY RECORDER'S OFFICE, IN THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., IN IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS: BEGINNING AT THE SOUTHWEST CORNER OF AUDITOR'S PARCEL 200034 AS RECORDED IN BOOK 41 PAGE 191 OF THE JOHNSON COUNTY RECORDER'S OFFICE, THENCE N01°10;21"W, 1,765.66 FEET TO THE NORTH UNE OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M.; THENCE ALONG SAID LINE N87°42'14"E, 1,549.13 FEET; THENCE S56°13'44"E, 807.74 FEET TO THE WEST RIGHT-OF-WAY LINE OF N. SCOTT BOULEVARD; THENCE ALONG SAID LINE 519°29'26"E, 549.93 FEET TO THE NORTH RIGHT-OF-WAY LINE OF ROCHESTER AVENUE; THENCE ALONG SAID UNE 569°00'08"W, 1,148.85 FEET, THENCE CONTINUING ALONG SAID RIGHT-OF-WAY S69°04'09"W, 129.67 FEET; THENCE N20°55'51"W, 145.05 FEET; THENCE N84°57'19"W, 107.05 FEET; THENCE S38°38'53"E, 54.95 FEET; THENCE S20°55'51"E, 139.59 FEET TO THE NORTH RIGHT-OF-WAY LINE OF ROCHESTER AVENUE; THENCE ALONG SAID LINE S69°04'09"W, 157.11 FEET; THENCE CONTINUING ALONG SAID RIGHT-OF-WAY 569°04'11"W, 493.99 FEET, THENCE CONTINUING ALONG SAID RIGHT-OF-WAY S73°10'16"W, 384.23 FEET; THENCE CONTINUING ALONG SAID RIGHT-OF-WAY ON A 1,120.59 FOOT RADIUS CURVE CONCAVE NORTHERLY (CHORD BEARING 576°24'13"W, 126.38 FEET) TO THE POINT OF BEGINNING. DESCRIBED AREA CONTAINS 70.22 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. t) 29,265 SF PROPERTY OWNER MONUMENT FARMS, LLC 3810 PETERSON PL NORTH LIBERTY, IA 52317 HARVEST PRESERVE FOUNDATION, INC 3402 ROCHESTER AVE IOWA CITY, IA 52245 CIVIL ENGINEER WELCH DESIGN AND DEVELOPMENT MICHAEL J. WELCH, PE PO BOX 679 NORTH LIBERTY, IA 52317 (319) 214-7501 DEVELOPER MONUMENT HILLS, LLC 221 E BURLINGTON ST IOWA CITY, IA 52240 (319) 631-1894 DEVELOPER'S ATTORNEY PHELAN TUCKER LAW LLP JOHN BEASLEY 321 E. MARKET STREET IOWA CITY, IA 52245 (319) 354-1104 CURVE SEGMENT TABLE CURVE NUMBER DELTA RADIUS ARC LENGTH CHORD LENGTH CHORD BEARING C1 006°27'55" 1120.59' 126.45' 126.38' S76°24'13"W ZONING AND INTENDED LOT USES LOT NUMBER 1-64, 67 65 65 66 ZONING OPD / RS -5 OPD / RS -5 - SINGLE FAMILY OPD / RS -5 - MULTI -FAMILY OPD / ID -RS SETBACK NOTES: GARAGES MUST BE SETBACK AT LEAST 25' FROM PROPERTY LINE REGARDLESS OF FRONT BUILDING SETBACK 40' ARTERIAL SETBACK REQUIRED ALONG ROCHESTER AVENUE AND N. SCOTT BOULEVARD, EXCEPT AS NOTED OTHERWISE MIN. FRONTAGE 45' 45' MIN. WIDTH 60' 56' MIN. AREA 8,000 SF 8,000 SF KEYED NOTES & LEGEND: CA.01) (B.01) (B.02) CC.01) 4101) (0.02) (0.03) CE.01) CE.02) 15' UTILITY EASEMENT 20' DRAINAGE EASEMENT 20' STORM SEWER AND DRAINAGE EASEMENT 20' TRAIL EASEMENT 20' TRAIL AND SANITARY SEWER EASEMENT 50' SANITARY SEWER EASEMENT 50' SANITARY SEWER EASEMENT (BK5971 PG298-302) 20' ACCESS EASEMENT CONSERVATION EASEMENT LOT WIDTH MEASURED AT FRONT SETBACK CONSTRUCTION AREA LIMITS EXISTING CONSERVATION EASEMENT RIGHT-OF-WAY DEDICATION WOODLAND PRESERVATION STEEP SLOPE (18%-25%) CRITICAL SLOPE (25%-40%) 50' BUFFER IMPACTED IMPACTED PROTECTED SLOPE (> 40%) - NO PROTECTED SLOPES ON PROJECT REQUIRED SETBACKS F 5 R 15 5 20 15 5 20 20 10 20 OUTLOT ZONING AREA (SF) INTENDED USE A OPD / RS -5 B OPD / RS -5 C OPD / R5-5 D OPD / RS -5 E ID -RS 790,185 CONSERVATION EASEMENT AS INDICATED 355,301 CONSERVATION EASEMENT AS INDICATED 285,496 CONSERVATION EASEMENT AS INDICATED 150 MAILBOX CLUSTER 241,516 CONSERVATION EASEMENT TO BE DEEDED TO HARVEST PRESERVE FOUNDATION, INC. OUTLOTS A, B, C, & D TO BE MAINTAINED AND OWNED BY A HOME OWNERS ASSOCIATION (HOA) OUTLOT E TO BE MAINTAINED AND OWNED BY HARVEST PRESERVE FOUNDATION, INC. PARCEL INTENDED USE A RIGHT-OF-WAY DEDICATED TO THE CITY FOR ROCHESTER AVENUE IMPROVEMENTS B RIGHT-OF-WAY DEDICATED TO THE CITY FOR ALLISON WAY AND HERON DRIVE AREAS WITHIN THE TRAFFIC CIRCLE TO BE MAINTAINED BY THE HOA REFER TO PAGE 2 FOR GRADING PLAN AND STREET SECTION. ENGINEER: welch design+development CLIENT: MONUMENT HILLS, LLC PROJECT NAME: MONUMENT HILLS IOWA CITY, IOWA REVISION LOG: REV A B C DESCRIPTION INITIAL APPLICATION ADD CLERK STAMP & EROSION CTRL. ADDRESS COMMENTS - REVIEW #1 ADDRESS COMMENTS - REVIEW #2 DATE 07-27-22 08-02-22 08-27-22 08-31-22 SHEET NAME: PRELIMINARY PLAT & PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN PROJECT NO: 1026 REVISION: C PROJECT MANAGER: WELCH ISSUED DATE: 08-31-2022 SHEET NUMBER: 1 OF 3 0 z 25 x J N - to0 0 0 0 U IR CL N N O to N 0 m M EL 0 an N o& o • HARVEST PRESERVE FOUNDATION, INC HARVEST PRESERVE FOUNDATION, INC HARVEST PRESERVE FOUNDATION, INC MONUMENT FARMS, LLC 0 55. 710 50 100 150 \ WHEN PRINTED ON 22534" SHEET 1" = 100' ACT, I N C \ OUTLOT C m `J• _ .I.UWAC�fY' r CONSTRUCT RETAINING WALL AS REQUIRED. DESIGN TO BE INCLUDED WITH LOT 65 SITE PLAN MONUMENT FARMS, LLC ""s• • 1 / 7 —StJL1���I \ TRAFFIC CIRCLE ALLISON WAY & HERON DRIVE PROVIDE RAISED PEDESTRIAN CROSSING TO PROVIDED TRAFFIC CALMING ALONG ALLISON WAY -- �—` 2 355,301 SF \'•„•.,'} ----_11- --- 26,864 V12� Satz,- -�.. 1 `2, POIN OF BEGINNING TTY .IJ ' f H 0alr-- 4, r Y1 Z1 PCC PROPERLY PREPARED SUBGRADE yt If /5) PCC SIDEWALK 5' WIDE UNLESS NOTED OTHERWISE PCC PROPERLY PREPARED SUBGRADE \ 6” PCC TRAIL 6" 10' WIDE UNLESS NOTED OTHERWISE y LEGEND: GRADING PLAN CONSTRUCTION AREA LIMITS DEVELOPMENT BOUNDARY EROSION CONTROL PERIMETER MEASURE* EROSION CONTROL INLET PROTECTION* EXISTING CONSERVATION EASEMENT SS SS a •— * PROVIDE SILT FENCE ALONG CONSTRUCTION AREA LIMITS WHERE RUNOFF WILL FLOW TOWARD WETLAND AND WETLAND BUFFER AREAS AND WHERE RUNOFF COULD LEAVE THE SITE. INLET PROTECTION TO BE INSTALLED AFTER STORM SEWERS INLETS ARE CONSTRUCTED. DETAILED DESIGN OF THESE MEASURES ALONG WITH SLOPE STABILITY MEASURES, SOIL STOCK PILE LOCATIONS, TEMPORARY SEDIMENT BASINS, MATERIAL STORAGE AREAS, AND OTHER CONSTRUCTION -RELATED ITEMS TO ACCOMPANY CONSTRUCTION DRAWINGS AND FINAL SADP w J c6 L Ca yty • 1 PARCEL "A” 29,265 SF TEMPORARY CONSTRUCTION ACCESS, MATERIAL STORAGE, JOB TRAILER, AND OTHER NECESSARY CONTRACTOR FACILITIES TO BE LOCATED ON LOT 13. FINAL CONFIGURATION TO BE DETERMINED DURING DEVELOPMENT OF CONSTRUCTION DOCUMENTS. 17' PCC SIDEWALK 30" MIN. 60' RIGHT-OF-WAY 26' BACK-TO-BACK 6" STANDARD CURB 2.00% 2.00% 7" PCC IIIA IUIIIIIIIIIIHOWINIIIMIVIIIIIIIIII11llllll011111ll1V1II61111 IIIINIIIIIIIIDIIVIIIVIIIIVINNIIUIIIUIIIUINVI dui OUTLOT A OUTLOT B • I RAISED CROSSING - NORTH PROVIDE RAISED PEDESTRIAN CROSSING TO PROVIDED TRAFFIC CALMING ALONG ALLISON WAY LOT 9 OUTLOT A LOT 5 3 RAISED CROSSING - SOUTH 13' POINT JOINT 07 0 4A TYPICAL STREET SECTION \ 2 6" GRANULAR SUBBASE POROUS BACKFILL 26' (52' MEDIAN WIDTH) 60' ROW, 26' B -B 65' TO CENTER OF MEDIAN (130' RIGHT-OF-WAY) 22' BACK-TO-BACK 6" STD. CURB 2.00% 11' 11' 6" SUBDRAIN 6' 5' 7" PCC 2.00% IIDT'IVU IIIIIUIIIIIIIIIP..;IIIINUIVIIINUNOVNUIIIIIDINDIIIIUNIIIIINUnIIIIDUNVIIIIIINIVNIIINIVIII�INIIIIIIIIINI 111'- r A,6" GRANULAR 30" SUBBASE MIN. I POROUS BACKFILL LOOP STREET SECTION 11' PCC SIDEWALK 130' ROW, 22' B -B 6" SUBDRAIN 6' 5' —1 - 1' — 1' ENGINEER: welch design+development CLIENT: MONUMENT HILLS, LLC PROJECT NAME: MONUMENT HILLS IOWA CITY, IOWA REVISION LOG: REV A B C DESCRIPTION DATE INITIAL APPLICATION 07-27-22 ADD CLERK STAMP & EROSION CTRL. 08-02-22 ADDRESS COMMENTS - REVIEW #1 08-27-22 ADDRESS COMMENTS - REVIEW #2 08-31-22 SHEET NAME: PRELIMINARY GRADING PLAN AND CONSTRUCTION DETAILS PROJECT NO: 1026 REVISION: C PROJECT MANAGER: WELCH ISSUED DATE: 08-31-2022 SHEET NUMBER: 20F3 0 0 z 0 225 w 0 0 0 3 d N 0 v 0 0 0 a0- N u] 0 N r O m N F d n o an N o6 o a Lil HARVEST PRESERVE FOUNDATION,INC FLOODPLAIN LIMITS MAPPED FLOODWAY MONUMENT HILLS PLAT BOUNDARY BUFFER.- \ // i //i/i \ 50' SANITARY SEWER EASEMENT (BK5971 PG298-302) HARVEST PRESERVE FOUNDATION, INC \ 41 13,514 00– 30' STREAM CORRIDOR BUFFER 4. -t Ma n — i / 56 11,482 / 8,700 / 55 CITY OF IOWA CITY SULLIVAN, ELIZABEI H L- OUTLOT A HARVEST PRESERVE FOUNDATION, INC MONUMENT HILLS OPD AND SADP BOUNDARY FLOODPLAIN LIMITS` 33 11,907 D,,pp♦��: Sp G3 ". MAPPED FLOODWAY MONUMENT HILLS PLAT BOUNDARY 531 10,086 1564,110 133' 41 13,514 (`1 50' SANITARY SEWER EASEMENT (BK5971 PG298-302) 76' �' I 111I q�i�� !i j1011� Ifll� I I� /4/7- 4 / Izp,: , 55 7) 11x,,482 8,700 CITY OF IOWA CITY s /^" ,off 8,100 SULLIVAN, ELIZABETH L. / 11,90 7 OUTLOT A MONUMENT HILLS OPD AND SADP 53 I 10,086 / 156,110 0 25 50 75 100 WHEN PRINTED ON 22'X34" SHEET 1" = 50' KEYED NOTES & LEGEND: MONUMENT HILLS PLAT BOUNDARY OUTLOT E BOUNDARY STREAM CORRIDOR EXISTING WOODLAND EXISTING WETLANDS EXISTING WETLANDS BUFFER (100') STEEP SLOPE (18%-25%) CRITICAL SLOPE (25%-40%) PROTECTED SLOPE (> 40%) PROTECTED SLOPE BUFFER C L WL ENGINEER: welch design+development CLIENT: MONUMENT HILLS, LLC PROJECT NAME: MONUMENT HILLS IOWA CITY, IOWA REVISION LOG: REV DESCRIPTION INITIAL APPLICATION DATE 07-27-22 A B ADD CLERK STAMP & EROSION CTRL ADDRESS COMMENTS - REVIEW #1 08-02-22 08-27-22 ADDRESS COMMENTS - REVIEW #2 08-31-22 SHEET NAME: OUTLOT E PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN PROJECT NO: 1026 REVISION: C PROJECT MANAGER: WELCH ISSUED DATE: 08-31-2022 SHEET NUMBER: 30F3 MINUTES PLANNING AND ZONING COMMISSION SEPTEMBER 7, 2022 — 6:00 PM — FORMAL MEETING EM MA J. HARVAT HALL, CITY HALL PRELIMINARY MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Mark Signs, Billie Townsend MEMBERS ABSENT: Mark Nolte, Maria Padron STAFF PRESENT: Sara Hektoen, Anne Russett, Parker Walsh OTHERS PRESENT: Michael Welch, Scott Miller RECOMMENDATIONS TO COUNCIL: By a vote of 5-0 the Commission recommends approval of SUB22-0006, an application submitted by Douglas Paul of Monument Farms LLC and Joe Clark of Monument Hills LLC for a Preliminary Plat and Sensitive Areas Development Plan for Monument Hills, a 70.22 acre subdivision containing 65 single family lots, one being the existing 3106 Rochester Avenue home referred to as lot 67, lot 65 intended for a senior living community, and lot 66 an existing communications tower located west of north Scott Boulevard and north of Rochester Avenue. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. SUB22-0006: Location: West of N. Scott Blvd and north of Rochester Avenue An application for a preliminary plat for Monument Hills, a 70.22 acre subdivision containing 65 single family lots, an existing communications tower on lot 66, and lot 65 intended to be a senior living community. Walsh began the staff report showing an aerial map of the property and then the zoning map showing what was approved at during a recent rezoning was to rezone approximately 64.38 acres of the property to OPD/RS-5 and 0.31 acres to OPD/ID-RS to accommodate the existing communications tower. Walsh pointed out the northwestern portion this area that was not included in the rezoning but has been added to the subdivision and will remain ID -RS. Also approved were the planned development overlay and sensitive area development plan. Part of the rezoning, the following conditions were placed: prior to issuance of a building permit the owner shall dedicate a private access easement to the property hereby zoned OPD/ID-RS; dedicated public access easement to allow a public trail from the proposed development to Calder Park in the form of agreement approved by the City Attorney and install a 10 foot wide trail; also dedicated to the City without compensation is a right -a -way along Rochester Avenue Planning and Zoning Commission September 7, 2022 Page 2 of 6 and North Scott Boulevard; and the final plat for any of the above described land shall incorporate traffic calming generally in locations shown on the overall concept plan. Walsh pointed out that all of these conditions are shown on the plat and proposed to be met. The preliminary plat shows the 70.22 acre area, including 65 single family lots, which includes the existing home on lot 67, lot 66 is the existing communications tower and lot 65 is the proposed senior living community. Also shown are outlots A, B, C, D the site of the mailbox cluster, and E. Outlots A, B, C and E are proposing mainly becoming conservation easements. The conditions shown here are access to lot 66 to the trail connection to Calder Park, the right- of-way dedication in the southeastern corner and traffic calming features long Allison Way in the form of raised crosswalks. The sensitive areas shown include woodlands, steep slopes, critical slopes, wetlands and the existing conservation easement. Outlot E is shown in the sensitive areas development plan and is separate from what was shown in the rezoning and has been included in the plat for being the site of the connection to Calder Park. Walsh also pointed out the stream crossing as well as wetlands, woodlands, Ralston Creek, protected slopes along Ralston Creek, critical slopes and steep slopes. He noted the stream crossing will be reviewed by Public Works to ensure that the least impactful crossing on sensitive areas is constructed. The Comprehensive Plan identifies this area suitable for conservation design and encourages the protection and preservation of natural features, enhance and provide pedestrian friendly connections such as bike paths, trails and sidewalks, and provide safe and pedestrian friendly streets. The Northeast District Plan identifies the subject property in the Bluffwood Neighborhood and also as a conservation design area. Similar to the Comprehensive Plan it encourages the preservation of natural features, enhance or provide pedestrian connections, provide safe and pedestrian friendly streets and also encourages single family residential, duplexes, townhomes and small scale apartments along arterial streets. According to section 14-5k of the City Code, dedication of public open space or fee in lieu of land dedication is addressed at the time of final platting for residential subdivisions. Based on 64.37 acres in a RS -5 zone the developer would be required to dedicate 1.38 acres or pay a fee in lieu of land dedication. The applicant intends to pay a fee in lieu. The storm sewer system will capture runoff and convey runoff to existing drainage ways. Public Works has reviewed and approved the stormwater management plan. Water pressure analysis was recommended by Public Works due to the relatively low static pressure in this area. Public Works reviewed the analysis integrated with the findings which concluded that the current system would be capable of providing the necessary flows and pressures to accommodate development of Monument Hills. Staff recommends approval of SUB22-0006, an application submitted by Douglas Paul of Monument Farms LLC and Joe Clark of Monument Hills LLC for a Preliminary Plat and Sensitive Areas Development Plan for Monument Hills, a 70.22 acre subdivision containing 65 single family lots, one being the existing 3106 Rochester Avenue home referred to as lot 67, lot 65 intended for a senior living community, and lot 66 an existing communications tower located west of north Scott Boulevard and north of Rochester Avenue. Planning and Zoning Commission September 7, 2022 Page 3 of 6 Following the Commission's recommendation, the next steps include final plat, final sensitive areas development plan, site plan and building permits. Hensch asked about the length of the roads and the traffic calming features because those look like pretty lengthy roadways. Walsh is not sure of the specific length but Allison Way before intersecting with Heron Drive is exceeding the 300 to 600 foot recommendation and that is the purpose of the traffic calming features. Hensch asked about the type of the two traffic calming devices. Walsh explained the raised sidewalk is like a traffic hump with the crosswalk on top. Hensch asked about Outlot E, that's Ralston Creek which he presumes is a blue line stream so are there any impacts in the wetlands in that area. Walsh stated there will be no impacts, the trail connection as well as the stream crossing and the proposed sewer line are allowable uses, so any impacts were not calculated into the development plan. Hensch asked if the Army Corps of Engineers will be consulted with the building of that footpath bridge. Walsh is not exactly sure but noted the applicant can probably answer that question. Elliott asked if the public will have access to the walkway. Walsh conformed they would once it's constructed. Elliott asked who removes the snow and maintains the walkway. Walsh stated it will be the responsibility of the City. Hensch opened the public hearing. Michael Welch (Welch Design and Development) is representing Monument Farms and Monument Hills stated what they are seeing tonight is the preliminary plat, which is almost identical to the concept plan that was in the rezoning. He did note Ralston Creek is a blue line stream and it also has mapped floodway and floodplain on it so they will be required to get Corps permits for the sanitary sewer crossing and that's in process. They are just starting the design of the pedestrian crossing and they're showing a bridge right now but are hoping they can do it with a culvert from an economic standpoint and long-term maintenance cost for the City would be lower too, but all permits will have to go through the Corps. Regarding any wetland impacts, although they're not part of City Code because it's an allowable use, they wouldn't need to mitigate any wetland impacts. Hensch noted it's pretty far upstream for Ralston, is it in the 100 year or 500 year flood zone. Welch replied it is actually in both, closer to First Avenue is where there are the impacts from the dam in Hickory Hill Park, or the backwater from that, and in the other stretch, they're just in the hydraulic analysis, the capacity of the stream and flows. Craig noted there's a quite a bit in the report about waterflow and asked why they chose to test that and they think it's going to be okay. Welch stated Public Works asked them to look at the impacts of this development on the water system. Because Churchill Meadows is kind of on a dead end on the water system there's not a loop system once east of Scott Boulevard and as mentioned the static pressure that's there without water flowing is lower than ideal. So Public Works asked them to look and see what happens to the water pressure when they add the 65 Lots. They went through that analysis using some per capita demand and found because they're west of Scott Boulevard, where it is looped, there's very little impact. The pressure drops about Planning and Zoning Commission September 7, 2022 Page 4 of 6 half a psi, which is not a big impact and not something that's going to impact Churchill Meadows. Additionally, the other part that helps is this development is lower than Rochester Avenue and as they go downhill, that pressure increases. Scott Miller had a question on the trail, it says 10 foot and is that going to be both concrete and grass or just grass because Calder is all grass. Welch confirmed the path will be 10 feet wide and paved to Calder Park and then from there, it'll be a City project to determine what to do with it once it is inside Calder Park. Scott Miller commented that Calder Park itself is a dead-end Park so they're not really connecting into anything and he doesn't understand the need to have that being a concrete path, considering everything leading into Calder Park and out of Calder Park is either sidewalk or grass. Putting the concrete in there will require City maintenance to clean it, keep it maintained, etc, versus having grass, specially through a wetland area. Craig noted however it gives that neighborhood pedestrian access to everything that's kitty corner to this development, such as walking down to Blackstone's at night. She is big sidewalk person and this certainly looks like it improves the pedestrian access or bike access that people have to get north and east. Hensch closed the public hearing. Signs moved to recommend approval of SUB22-0006, an application submitted by Douglas Paul of Monument Farms LLC and Joe Clark of Monument Hills LLC for a Preliminary Plat and Sensitive Areas Development Plan for Monument Hills, a 70.22 acre subdivision containing 65 single family lots, one being the existing 3106 Rochester Avenue home referred to as lot 67, lot 65 intended for a senior living community, and lot 66 an existing communications tower located west of north Scott Boulevard and north of Rochester Avenue. Townsend seconded the motion. Hensch noted that during the rezoning application there was discussion and concern of the limited pedestrian access and movement within the development and that was pretty persuasive to him. Townsend noted there was no report about a good neighbor meeting. Hensch noted there was one at the rezoning application. Craig noted she feels they have not seen very many of these preliminary plat since she has joined the Commission, but they approve the preliminary plat and then Council approves the final plat, but what if there are changes between the preliminary plat and final plat. Hekteon noted the plats cannot change in any material way, just minor issues, otherwise it must come back before the Commission as well. A vote was taken and the motion passed 5-0. Planning and Zoning Commission September 7, 2022 Page 5 of 6 CONSIDERATION OF MEETING MINUTES: AUGUST 3, 2022: Townsend moved to approve the meeting minutes of August 3, 2022. Elliott seconded the motion. A vote was taken and the motion passed 5-0. PLANNING AND ZONING INFORMATION: Russett noted City Council approved the Sandhi!! Estates Part Five final plat. Hensch informed everyone that Mr. Nolte submitted his resignation from the Commission today so if anybody knows a person who would be a good member of the commission, please encourage them to apply. He believes in accordance to gender balance law, that appointment would have to be a male. Craig asked about the project the Commission approved some time back over on Riverside Drive, just on the north side of the railroad crossing at North Myrtle and Riverside, and she wondered when that project was going to start. Signs replied he is guessing soon because it appears they did not release those apartment buildings and they're empty. Russett noted staff has not received a design review application yet and all plans will need to go through staff design review, site plan review and building permits so it may be months before anything happens at that location. Townsend asked regarding Forest View, have those families been relocated. Hekteon believes some of the families have been relocated, those that have children that would have gone to Horace Mann, but there's still quite a few people over there. Townsend asked if on Prairie Du Chien, where they used to have the trailer courts which are now all cleared out, are they going to do anything over there. Russett replied the City has not received any applications for that property at this point. ADJOURNMENT: Craig moved to adjourn. Townsend seconded. A vote was taken and the motion passed 5-0. Item: 9.c. STAFF PRESENTATION TO FOLLOW: 1 r i cm; tia tui , + mom Iii II CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgoV.org Item 9.c.: Monument Hills Preliminary Plat and Preliminary Sensitive Areas Development Plan SU B22-0006 Resolution approving the Preliminary Plat and Preliminary Sensitive Areas Development Plan of the Monument Hills Subdivision, Iowa City, Iowa. 0 0.1 0.1 0.2 Miles i 1 i 1 SUB22-0006 Monument Hills icr4FAt,1 ye gal gilir CITY OF IOWA CITY Prepared By: Emani Brinkman Date Prepared: August 2022 An application submitted by Welch Design and Development, on behalf of Monument Farms LLC. for a preliminary plat of approximately 70.22 acres of property located west of N. Scott Boulevard and north of Rochester Avenue. Existing Neighborhood TAMARACK RIDGE SUB22-0006 Monument Hills 0 0.1 0.1 0.2 Miles 1 I 1 1 Prepared 13y: Emani Brinkman Date Prepared: August 2022 /-----__ .a"---, -'t VER .-1 J • RS5 OP RS5 • ..L_____ 'ROCHESTER AVy� co _1 ),-- C-1:71'' \ —=0� aMOUNTAIN DR _� cr 0.7N WESTMINSTER ..c.-,'.- ` `\ N3' Go -,c m% �+ OWE ' \ y�RO ,-'�" �-is rn An application submitted by Welch Design and Development, on behalf of Monument Farms LLC. for a preliminary plat of approximately 70.22 acres of property located west of N. Scott Boulevard and north of Rochester Avenue. RS5 e yti X1 _rp4yBURY= ST ALLEY ' TULAryF'/ Y u 1j ORES Y i I l 1 I R512 ' cn uRY\gr Ve* R �ow� ' !� - la �Es', Jill:. I_ !_BRANCHR HARVEST PRESERVE FOUNDATION, INC OUROT E AWL BE SEPARATE MOH THE REFER 10 91EET 1 Ip �NIaME 116CWMTICN 9987442'14'77 9,549.13 HARVEST PRESERVE FOUNDATION, INC MONUMENT FARMS. LLC 0 79 100 wol sprre 100? J- (' 1" 2 PRELIMINARY PLAT & SENSITIVE AREAS DEVELOPMENT PLAN MONUMENT HILLS IOWA CITY, IOWA !.1IINUMENT ARMS. LLC POINT OF BEGINNING _..- 1 z CITY APPROVAL ATPROhO BY THE CITY OF IOWA CTTY, IOWA CT CLEAR DATE LEGAL DESCRIPTION B EM PART Or 6 ».0O3 Porn 26113 W WORM Ma 002 ALTO PARTOP ADMTOR5 PARCEL 20134 W ®OTE 41 PAGE 191 CA TRE 919107 COW,'' RECGWEIS OFFICEW THE N 111V.T C,WA0E1 CF SECTION IE TOwNSHV 79 NORTH, RANGE GRIST DE THE S I PN., W IOWA my, 20160011 COACT. IOWA MO1®A4 CGIW NG AT TIE SOUTHWEST CORNER OF AUDITORS FARM 2104 A9 RECORDED IN ROOK 41 PAH 191 OF M 20106341 COUNTY PECORDERSCPRCE. T1IO4CE M1.1:2E W.1.765.66 FHT TO THE NORM LITE OF SECOON 12, TGT611P 29 NORM, PLANE 6 wpY OF TIN six P.N.: TWOS ALONG SATO 7110 647.42'14',1,549.13 FHT; TWEE 570712 T.657.74 PEET TO THE WEST RIGIT'C*-AY UNE OFR.SCOTT COAEWM 610X74 ALONG SRO EHE 5102926.E. 49.93 MET TO TIE NIM NGM-0E-00AT 1DEOE 0.0pEST@l AVENUE; THENCE ALONG SOD OTC 569'106'00,1.14955 FEET, THENCE CO420755•510, 145.05 Rer,114ENCE NTINUING w. 147.115 FFE7,1119ACE 538729113-9, 5 FEET, THEM NG HONG SAI. RIGHT-0OF569"0509X,129.62 FEU; THENCE 517, 139.59 MET TETT! NORM 4G TOVNAT UNE OP COESTER 7,111.177; THENCE ALONG SND LYS 569.0489W, ¢7.11FEET: RIE33 CIXRONDL ALONG SAIO 81773;0w0Y569°041.00, 22199 PELT. TIERCE CONTINUING HONG SVD RIG P-0FwAY 57371016'W,LW.2.1 OFN994UV 0?6'O' ONO 126 0SATO81 6 10 90 ON 112055E0W RADIUS 06X77 CONCAVE NgOTENY (05770 CARING. 576°74'13'77, 126.18 FEET) TO TE NEMYIF M4VIl6G O 0006770AEA CONTAINS 75.22 601.6.5 AMD ¢ SUECTTD EAmEmsARO OTHER RE5m1ETFGe OF RLCCO. 0131 99004 a DELTA 006'RA PARCEL "A" ORIEYNOIITANE 4006 1119, ZONING AND INTENDED LOT USES LOT 648380E ZONING 060, 055 65 CAD/RS5 51110LE FA411.9 6S 060/F5•5•LLT CFO (9.6 66 O/IONS SETB. NOTES - 3934.01 8 AC N ]2545 NCA FRGIA0R 4S 4r 0010 LOOM DIEL 6403 60 00 66 GOO 6496 APPLICANT INFORMATION PROPERTY PC/AM. HAM, LW DE hP'iN4N3WLLS,UC AHO PETERSON PL 221 EAWY2GION ST NORTH L CRTC IA 52212 IOWA CET, IA 52140 (3191631-1694 144857 PRESERVE T01ROAT10N, INC 3402 8093041 R AYE IONA OTT, 653»5 OM MOSER REW1 LPSP'.NAro DEVELCOnQ4 HE0VE6 A 9ELOI,M ro603679 NORTH M OTT, 452317 ONO 21.7901 0¢921I1NRSATTGACT MELONwLLP CM 6423 321E MARKET MRHT IOWA OT, N 52345 019)354-11 AREA 0.C(30 4 6.104 KEYED NOTES & LEGEND: • IS UTILITY EASEMENT • 29999 49 EA4NENT • 2957004 SEWER ANO DRANAGEEASEMNT • 2611010 EASEMENT () 20110,11. AND SANITARY SEWEREA4Irt91 • 565I11ITARYGEAe105599994 (0 50. UNITARY 56184 6050404(6597; 99199e-337) • 26 ACCESS EASEMENT E.0 CO166VATION 6043043 LCT WIDTH MEASURED AT FRONT SEIn01 Ca9111UC1104 AREAUN9S WSW CONSERVATION 7745774464 RICM431,7WAT«DIOATNW STEEP SLOPE (184.25%) 00717 YOM (25517404) PROTECTED YOM (a 4095)-140 59O1101109;0315 ON 10, T . 711 I J I ILSD MNP®SETNa11 F S 9 15 5 24 15 5 20 20 1 1 WAGES MUST 6 SETNIX AT LEAST 25 FRGS PROPS TY LIM REGARDLESS OF FRONT WILDING SETbat 40. MIRK. K REQUIRtALOPC ER 4864E AO N. 501117 PO BOULEVARD. EXCEPT AS MO0516ONER91W156ISE 206NG GPD7 1155 Oro/ RS5 OPD/ RS -f MD/RSG IDAS AREA (SF) 390.165 355.101 185,496 150 241.516 MOOED LDE CONMRYATION EASEMENT 5I10ICATE9 )0NRvaTO [SLM[M 35 OOICATEO 147.11007 USTER C0715E11VAl1G1 EASEMENT TO N DEE0E0 TO HARVEST PRESERVE FG66ATXNF, DK a4LDI5 A 8.0 8 DTI RE 34D1IACD AND OWNED BY 3103E 000822617011913040061 WILCO 6 TO H MAOTAIED NO OWNED M HARVEST PRESERVE FGRMTION, ILK FARM WTENDEDUSE A 11g442BAVAr DEM,. TO TIE MT FOR 10a1S1ER 484E IaERTNTIENTS R10.1,1194vm DEDICATED TO RC Orr PON HlSIDNwAY ARO HERON Cara AREAS wrr nTSETIMM C1t5E TO IPIAWTA64.BY TIEMOA NEER TO FAsE i 10#9920833550072091086796C1603, sun welch design. development ate,,. MONUMENT HILLS, LLC MONUMENT MILLS IOWA CITY, IOWA EMMY , RN a 0Wl01100 DATE A NOWA Am 27-21 ADD aERE. STA/.15 CTRL OB02-21 POORER; 0,4710N5 • REVIEW R1 011•27.22 ADORES 0314ENTS. REVIEW P2 09-21.22 PRELIMINARY PLAT & PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN "01326 ^ Y/ELCII .H40,640. 39100' o"e372822 1 OF 3 Outlot E: Sensitive Areas Development Plan The preliminary SADP for Outlot E shows: • Trail connection to Calder Park Stream crossing Wetlands and wetland buffer Woodlands Ralston Creek and 30' stream corridor Protected slopes and buffer Critical slopes Steep slopes KEYED NOTES & LEGEND: MONUMENT NNS RAT BOUND/AV OU*LOT E BOONDLBY STRUM CCURIDDR DOSTENG WOOOVNO 005TNG WETLUNOS DUSTING WERANOS !VEER (100) STEEP SLOPE (IS% 15%) CRITICAL SLOPE ((511 W%) PROTECTED SLOPE (> 400) ERO0 0100 SLOPE BUFFE4 C=] C=J C_] welch MCNWIENT NUS, MC IOMMDS NILS IOWA OTT, IOWA 05:01 MINN. 9OKITNE MOS Et -MOMENT RAN Of; quz 3 OF 3 Review Criteria Subdivision — Preliminary Plat criteria: Compliance with the Comprehensive Plan Compliance with Conditional Zoning Agreement Compliance with Subdivision & Other Applicable Codes IC2030 comprehensive Flan Land Use Map Conservation Design 2-8 DU/A Public/Private Open Space Comprehensive Plan & Northeast District Plan The Comprehensive Plan identifies this area suitable for conservation design Encourages: Protection and preservation of natural features Enhance and provide pedestrian connections Bike paths, trails, sidewalks Provide safe and pedestrian friendly streets 4 r' 0641 > 40 1 s. , S 40* 41\ .S 1. •t. • . • '•rl : S . •7 • • • • • • :7 i >• • .t rq• . • •-••••... . • • •. , Small Apartment Building Town Ilouve Sintk Famih Northeast District Map & Legend Comprehensive Plan & Northeast District Plan NE District Plan identifies the subject property in the Bluffwood neighborhood and suitable for conservation design Encourages: Preserving natural features Enhance and provide pedestrian connections Provide safe and pedestrian friendly streets Single family residential, duplexes, townhouses, and small-scale apartments along arterials Prior to the issuance of a building permit: Dedicate a private access easement to the property hereby zoned OPD/ID-RS(Condition to be satisfied at Final Plat) Dedicate a public access easement to allow a public trail from the proposed development to Calder Park in a form of agreement approved by the City Attorney and install a 10' wide trail therein; (Condition to be satisfied at Final Plat and acceptance of infrastructure improvements) Dedicate to the City, without compensation, right-of-way along Rochester Ave and N. Scott Blvd. (Condition to be satisfied at Final Plat The final plat for any of the above-described land shall incorporate traffic calming generally in locations shown on the attached Overall Concept Plan. (Condition to be satisfied at Final Plat) Streets and Circulation Sidewalks, Trails, and Pedestrian Connections Layout of Blocks and Lots Open Space Utilities/Infrastructure Preliminary Plat Approval Criteria Next Steps Rezoning to Low Density Single -Family with a Planned Development Overlay "OPD/RS-5)" and Interim Development Single Family with a Planned Development Overlay (OPD/ID-RS) and Preliminary Sensitive Areas Development Plan — P&Z recommendation to City Council (July 2022) Preliminary Plat and Revised Preliminary SADP P&Z and City Council (September 2022) Final Plat — City Council Final Sensitive Areas Development Plan & Site Plan — Staff Review Building Permits — Staff Review Planning & Zoning Commission Recommendation The Planning and Zoning Commission recommends approval of SUB22- 0006, an application submitted by Doug Paul of Monument Farms LLC and Joe Clark of Monument Hills LLC for a Preliminary Plat and Sensitive Areas Development Plan for Monument Hills, a 70.22 acre subdivision containing 65 single family lots, one being the existing 3106 Rochester Avenue home referred to as lot 67, lot 65 intended for a senior living community, and lot 66 an existing communications tower; located west of north Scott Boulevard and north of Rochester Avenue. STAFF PRESENTATION CONCLUDED 1 1 imospaqr CITY OF IOWA CITY 4 1 0 East Washington Strect Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Prepared by: Parker Walsh, Associate Planner, 410 E. Washington St, Iowa City, IA 52240; (S(JB22-0006) Resolution No. 22-240 Resolution approving the Preliminary Plat and Preliminary Sensitive Areas Development Plan of the Monument Hills Subdivision, Iowa City, Iowa. Whereas, the owners, Monument Farms, LLC, and Monument Hills, LLC submitted an application for approval of the preliminary plat and preliminary sensitive areas development plan of Monument Hills Subdivision, Iowa City, Iowa; and Whereas, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and preliminary sensitive areas development plan and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary plat and preliminary sensitive areas development plan and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary plat and preliminary sensitive areas development plan conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The preliminary plat and preliminary sensitive areas development plan of Monument Hills Subdivision, Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 20 day of Sept , 2022. It was moved by Thomas adopted, and upon roll call there were: Ayes: x x x x x x x s1pcd\preliminary_plat_-_resolution (6).docx Approve z,_._ City Attorne ' Office — 09/15/2022 and seconded by Alter the Resolution be Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner 1 Mtaar COUNCIL ACTION REPORT Item Number: 10. CITY OF IOWA CITY September 20, 2022 Resolution amending the current budget for Fiscal Year ending June 2023. Prepared By: Reviewed By: Fiscal Impact: Recommendations: Attachments: Nicole Davies, Finance Director Geoff Fruin, City Manager FY2023 budget revisions funded through new revenues or available fund balance Staff: Approval Commission: N/A FY2023 Notice of Public Hearing FY2023 List of Budget Amendments #1 Resolution Executive Summary: The Finance Department requests the City Council hold a public hearing for consideration of amending the fiscal year 2023 annual budget on September 20, 2022. This is the first budget amendment for fiscal year 2023. Background /Analysis: Budget amendments are submitted to the Finance Department and reviewed for approval by the Finance Director and City Manager. Requests to carry appropriations over from one year to the next are also submitted and approved in the same manner. A formal recommendation for a budget amendment is then prepared for City Council approval. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. Increased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues or fund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. This proposed budget amendment increases overall revenues and transfers -in by $12,497,224, as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1- 15). The majority of the increase of revenues being amended is for intergovernmental revenues, miscellaneous, and other financing sources. Intergovernmental revenues (line 9) are being increased by $11,730,144, which primarily represents State and Federal grants on capital projects and HOME/CDBG revenues that are being carried forward from the prior year. Miscellaneous Revenues (line 12) are being amended by $241,632 for expected donations. Other Financing Sources (line 13) is being amended by $447,000 for South District home sales. Additionally, Transfers in (line 14) are being amended by $78,448 for capital improvement projects. The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase in appropriations of $78,024,518. The majority of the increase in appropriations is related to governmental capital improvement projects that are being carry forward from prior years (line 23) and total $36,709,478. The next largest significant incrase is for the Community and Economic Development program (line 20) and totals $21,858,070. This primarily reflects the carry forward of appropriations for the ARPA funding received, as well as, CDBG/HOME programs and the South District home program. In addition to carry forwards for operations and capital improvement projects, the amendment includes the purchase of townhomes for the South District home program, funds for a Recreation facilities master plan, and a culvert repair amongst other smaller amendment items. The last significant increase in appropriations is for the Business Type/Enterprise program (line 25) and totals $17,246,030. The increase in this program primarily reflects the carry forward of utility fund capital improvement projects from prior years. The net budgeted result to fund balances is a reduction of $65,527,294 (line 29). This reduction will be covered through excess fund balances and bond funds and will not affect property tax revenues or levies. The Notice of Public Hearing for the first budget amendment of fiscal year 2023 is attached to this memo along with a detailed list of the individual amendments. ATTACHMENTS: Description FY23 Notice of Public Hearing FY23 Budget Amendment #1 Resolution NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET City of IOWA CITY Fiscal Year July 1, 2022 - June 30, 2023 The City of IOWA CITY will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2023 Meeting Date/Time: 9/20/2022 06:00 PM Contact: Kellie Fruehling Phone: (319) 356-5041 Meeting Location: Emma Harvat Hall, 410 E. Washington St. Iowa City There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and anticipated, will be available at the hearing. REVENUES & OTHER FINANCING SOURCES Total Budget as Certified or Last Amended Current Amendment Total Budget After Current Amendment Taxes Levied on Property 1 66,474,472 0 66,474,472 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 66,474,472 0 66,474,472 Delinquent Property Tax Revenue 4 0 0 0 TIF Revenues 5 4,113,733 0 4,113,733 Other City Taxes 6 2,879,845 0 2,879,845 Licenses & Permits 7 2,010,130 0 2,010,130 Use of Money & Property 8 2,598,596 0 2,598,596 Intergovernmental 9 32,540,646 11,730,144 44,270,790 Charges for Service 10 50,693,274 0 50,693,274 Special Assessments 11 1,000 0 1,000 Miscellaneous 12 3,434,391 241,632 3,676,023 Other Financing Sources 13 28,084,168 447,000 28,531,168 Transfers In 14 48,821,852 78,448 48,900,300 Total Revenues & Other Sources 15 241,652,107 12,497,224 254,149,331 EXPENDITURES & OTHER FINANCING USES Public Safety 16 29,232,715 337,672 29,570,387 Public Works 17 12,026,575 284,500 12,311,075 Health and Social Services 18 680,058 0 680,058 Culture and Recreation 19 16,828,327 183,964 17,012,291 Community and Economic Development 20 9,454,723 21,858,070 31,312,793 General Government 21 12,142,950 1,326,356 13,469,306 Debt Service 22 12,952,813 0 12,952,813 Capital Projects 23 19,765,470 36,709,478 56,474,948 Total Government Activities Expenditures 24 113,083,631 60,700,040 173,783,671 Business Type/Enterprise 25 81,515,864 17,246,030 98,761,894 Total Gov Activities & Business Expenditures 26 194,599,495 77,946,070 272,545,565 Transfers Out 27 48,821,852 78,448 48,900,300 Total Expenditures/Transfers Out 28 243,421,347 78,024,518 321,445,865 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 -1,769,240 -65,527,294 -67,296,534 Beginning Fund Balance July 1, 2022 30 158,528,050 0 158,528,050 Ending Fund Balance June 30, 2023 31 156,758,810 -65,527,294 91,231,516 Explanation of Changes: FY22 Capital Project expenditures carried forward include $1,588,000 for the North Westminster Storm Sewer Improvements, $3,438,000 for Senior Center Improvements, $4,502,000 for pavement rehab, $2,173,000 for American Legion Road, $1,028,000 for Melrose Ave Improvements, $3,291,000 for Benton St Rehab, $6,111,000 for Rochester Ave Reconstruction, $1,247,000 for Dodge St Reconstruction, $1,235,000 for Fairchild St Reconstruction and Enterprise Fund Projects: $1,000,000 Automated Parking Equipment, $1,740,000 annual sewer main projects. FY22 expenditures carried forward include $995,000 for Black Lives Matter funding, $3,333,000 for CDBG/HOME and $17,177,000 for ARPA. Additional detail is available in the City Clerk's Office. 08/26/2022 01:09 PM Paae 1 of 1 Fiscal Year 2023 Budget Amendment #1 Oar Object Project Description Amount Program Line 73730120 362200 049 Delta Dental Fluoride Grant (6,449.00) 12 73730120 467030 049 Delta Dental Fluoride Grant 4,947.00 25 73730120 463020 049 Delta Dental Fluoride Grant 1,502.00 25 26310104 449056 Iowa City Marketplace TIF Repayment 959,892.25 20 73730120 463060 Quicklime 75,000.00 25 79490210 411000 FSS Program Coordinator (62,400.00) 25 79490210 421100 FSS Program Coordinator (6,509.00) 25 79490210 421200 FSS Program Coordinator (320.00) 25 79490210 421300 FSS Program Coordinator (122.00) 25 79490210 421400 FSS Program Coordinator (228.00) 25 79490210 422100 FSS Program Coordinator (3,824.00) 25 79490210 422100 FSS Program Coordinator (894.00) 25 79490210 423100 FSS Program Coordinator (5,891.00) 25 79490310 411000 FSS Program Coordinator (15,600.00) 25 79490310 421100 FSS Program Coordinator (1,627.00) 25 79490310 421200 FSS Program Coordinator (80.00) 25 79490310 421300 FSS Program Coordinator (30.00) 25 79490310 421400 FSS Program Coordinator (57.00) 25 79490310 422100 FSS Program Coordinator (956.00) 25 79490310 422100 FSS Program Coordinator (224.00) 25 79490310 423100 FSS Program Coordinator (1,473.00) 25 79490230 411000 FSS Program Coordinator 78,000.00 25 79490230 421100 FSS Program Coordinator 8,136.00 25 79490230 421200 FSS Program Coordinator 400.00 25 79490230 421300 FSS Program Coordinator 152.00 25 79490230 421400 FSS Program Coordinator 285.00 25 79490230 422100 FSS Program Coordinator 4,780.00 25 79490230 422100 FSS Program Coordinator 1,118.00 25 79490230 423100 FSS Program Coordinator 7,364.00 25 10530300 474270 Aerial Lift 150,000.00 17 Carry -forwards 10210200 432080 Website Redesign 79,000.00 21 10210300 432060 Promotional Testing for Police and Fire 24,000.00 21 10210410 432060 BLM 400,000.00 21 10210410 432080 BLM 200,000.00 21 10210410 432100 BLM 45,000.00 21 10210410 435059 BLM 10,000.00 21 10210410 445140 BLM 5,000.00 21 10210410 445180 BLM 40,000.00 21 10210410 448030 BLM 194,560.00 21 10210410 448040 BLM 100,000.00 21 10210510 448020 Kirkwood CC ESL Program 25,000.00 20 10310710 448070 Workforce Housing Tax Credits 178,000.00 21 10410100 432080 Traffic Study 18,000.00 16 10410100 436040 Training Instructor 6,000.00 16 10410220 448010 Community Co -Responder 35,000.00 16 10410310 454020 CARES App 7,500.00 16 10410310 474220 Automobiles 126,459.00 16 10410310 474420 Ped Mall Cameras 105,230.00 16 10450200 469210 Fire Bunker Gear 39,483.00 16 10510311 442060 Replace City Hall Restroom Fixtures 8,317.00 21 10510311 472010 City Hall Painting 15,000.00 21 10520200 474320 Pool Vacuum 7,500.00 19 10520541 472010 Mercer Pool Bulkhead 5,172.00 19 10530203 442010 Replace BAS Controls at Ashton House 8,111.00 19 10530241 442020 Repairs at Terry Trueblood 12,000.00 19 10530241 473010 Replace BAS Controls at Terry Trueblood 15,000.00 19 10530225 473010 Prairie Establishment Contract 126,181.00 19 10530300 474270 Grapple truck 112,500.00 17 10570100 472010 Painting and front desk furniture 10,000.00 19 10610220 392100 Sale of 2129 Taylor (147,000.00) 13 10610220 472010 Rehab of one S.District duplex 70,000.00 20 10610220 392100 Sale of 2021 Taylor (145,000.00) 13 10610220 392100 Sale of 2023 Taylor (155,000.00) 13 10610220 472010 2021-2023 Taylor rehab 130,000.00 20 10610620 432060 FBC incentive program 35,940.00 20 10610620 448010 Historic preservation grants 25,000.00 20 10610720 473010 Public Art funds 49,634.00 20 21610320 490160 FY21 CDBG Rehab Projects 78,448.00 27 31520900 393910 FY21 CDBG Rehab Projects (78,448.00) 14 21610320 448010 FY22 CDBG Rehab Projects 370,142.00 20 21610320 331100 FY22 CDBG Rehab Funding (448,590.00) 9 21610320 448010 CDBG CV 14,236.00 20 21610320 331000 CDBG CV Funding (14,236.00) 9 21610410 448090 FY22 HOME Admin 29,764.62 20 21610410 331100 FY22 HOME Admin (29,764.62) 9 21610410 448090 HOMEARPAAdmin 266,226.70 20 21610410 331100 HOME ARPA Admin (266,226.70) 9 21610420 448090 FY19 South District 25,000.00 20 21610420 448090 FY21 Downpmt Assistance 60,000.00 20 21610420 448090 FY21 South District 94,000.00 20 21610420 448090 FY21 HOME Rehab 156,688.62 20 21610420 448090 FY20 HOME THF Rental Rehab 44,000.00 20 21610420 448090 FY21 HOME THF Rental Rehab 25,000.00 20 21610420 448090 FY22 CHDO Reserve - Housing Fellowship 128,000.00 20 21610420 448090 FY22 GreenState Partnership 30,000.00 20 21610420 448090 FY22 South District 100,000.00 20 21610420 448090 FY22 Shelter House New Construction 300,000.00 20 21610420 448090 FY22 HOME Rehab 90,000.00 20 21610420 331100 FY22 HOME Rehab Funding (1,052,688.62) 9 21610420 448090 HOME ARPA Program Operations 1,521,981.00 20 21610420 331100 HOME ARPA Rehab Funding (1,521,981.00) 9 22710332 474420 Message Board Trailer 22,000.00 17 23610216 448010 IEDA CDBG-CV 130,863.03 20 23610216 311000 IEDA CDBG-CV funding (130,863.03) 9 23610230 448010 ARPA 17,176,702.16 20 24210610 474420 No Till Seed Drill 27,479.00 21 32710910 473020 Fiber Infill 14,319.00 23 71810141 442020 Capitol Street Ramp Repairs 10,000.00 25 71810221 445140 Fare Media 14,558.00 25 71810230 443080 Transmission anad engine repairs 60,000.00 25 72720122 467030 Pump Repairs 87,010.00 25 73730120 442030 Hot Water Heater 16,000.00 25 73730130 473020 Clinton to Church Water Main Extension 80,000.00 25 81710510 441050 Undercarriage Replacement 50,000.00 X 81710510 469190 Cabinet Parts Washer 15,000.00 X 81710520 474230 Equipment Replacement 1,289,987.00 X 81710520 474240 Equipment Replacement 32,209.00 X 81710520 474270 Equipment Replacement 625,711.00 X 83310510 455120 Computer Replacements 14,340.00 X 83310510 476050 83310581 476050 84310320 475010 CIP Carry -forwards Load Balancer Storage Devices Copy Machine Replacements 35,000.00 X 137,678.08 X 15,286.00 X Oar Object Project Description Amount Program Line CIP Reference 76850905 334900 Airport Entrance Rd and Parking (63,000.00) 9 A3447 76850905 432090 Airport Entrance Rd and Parking 10,000.00 25 A3447 76850905 473010 Airport Entrance Rd and Parking 65,000.00 25 A3447 76850905 334900 Hangar A Door Replacement (75,000.00) 9 A3462 76850905 432090 Hangar A Door Replacement 7,768.00 25 A3462 76850905 473010 Hangar A Door Replacement 75,000.00 25 A3462 76850905 331100 Runway 7/25 Design Conversion (225,000.00) 9 A3464 76850905 432090 Runway 7/25 Design Conversion 37,500.00 25 A3464 76850905 473010 Runway 7/25 Design Conversion 212,500.00 25 A3464 76850905 331100 Runway 25 Threshold Relocation (273,004.00) 9 A3470 76850905 432090 Runway 25 Threshold Relocation 139,629.00 25 A3470 76850905 331100 Runway 12/30 Threshold Relocation (26,213.00) 9 A3471 76850905 331100 South Hanagar Apron Expansion (351,687.00) 9 A3476 76850905 432090 South HanagarApron Expansion 28,000.00 25 A3476 76850905 473010 South HanagarApron Expansion 343,750.00 25 A3476 31610900 473010 Carbon Emissions Reduction 395,967.00 23 E4520 31310790 476130 Permitting Software Upgrade 38,748.00 23 G4720 31310790 476130 Infrastructure Assest Management 634,818.00 23 G4724 75750905 432090 Landfill Equip Building Replacement 196,940.00 25 L3328 75750905 473010 South Side Recycling 620,000.00 25 L3334 75750905 432090 Future Landfill Cell design 250,785.00 25 L3338 75750905 474270 Bulldozer Upgrade 425,000.00 25 L3341 75750905 473010 Leachate Lagoon Updates 150,000.00 25 L3342 75750905 473010 Landfill Gas Infrastructure 230,535.00 25 L3343 75750905 432090 ACM Landfill Gas Infrastructure Exp 30,000.00 25 L3344 75750905 473010 ACM Landfill Gas Infrastructure Exp 168,800.00 25 L3344 75750905 432090 Bulk Water Fill Station 50,000.00 25 L3346 75750905 473010 Bulk Water Fill Station 125,000.00 25 L3346 77770905 473010 Normandy Dr Storm Sewer Replacement 246,484.00 25 M3629 77770905 432090 Stevens Drive Storm Sewer Improvement 24,946.00 25 M3630 77770905 473010 Stevens Drive Storm Sewer Improvement 350,000.00 25 M3630 77770905 473010 Storm Water Improvements 279,351.00 25 M3631 77770905 432090 N Westminster Storm Sewer 63,215.00 25 M3633 77770905 473010 N Westminster Storm Sewer 1,525,000.00 25 M3633 77770905 473020 Petsel Place Storm Sewer 85,446.00 25 M3636 31710940 473010 West Riverbank Stablilization 157,303.00 23 P3981 31710940 473010 Sand/Salt Storage Bunkers 403,460.00 23 P3985 31710940 474350 Non-public Safety Radio System Upgrade 517,415.00 23 P3987 31530910 472010 City Hall Projects - Other CIP 533,211.00 23 R4129 31530910 473010 Parks Annual Improvements/Maint 58,766.00 23 R4130 31530910 473010 Park Annual ADA Accessibility 105,813.00 23 R4132 31530910 473010 Cemetery Resurfacing 50,000.00 23 R4145 31310790 472010 Climate Action Facility Improvement 250,000.00 23 R4194 31520900 473010 Splash Pad Improvements 36,350.00 23 R4230 31530910 473010 Rec Center Annual Improvements 246,583.00 23 R4330 31520900 473010 Upgrade Building BAS Controls 300,250.00 23 R4332 31530910 473010 Pedestrian Mall Reconstruction 58,024.00 23 R4340 31530910 473010 Chadek Green Park Restroom/Shelter 265,047.00 23 R4350 31530910 472010 Rec Center ADA Improvrovements 267,612.00 23 R4351 31530910 334900 Whispering Meadows Shelter (8,550.00) 9 R4357 31530910 432090 Whispering Meadows Shelter 6,766.00 23 R4357 31530910 473010 Whispering Meadows Shelter 149,545.00 23 R4357 31530910 473010 31530910 473010 31530910 473010 31530910 473010 31530910 334900 31530910 473010 31530910 334900 31530910 473010 31530910 473010 31530910 432090 31530910 472010 31530920 432090 31530920 473010 31530910 473010 31530910 473010 31530920 432090 31550900 473010 31570900 472010 32710910 473010 32710910 473010 32710910 473010 32710910 473010 32710910 473010 32710910 473010 32710910 331150 32710910 473010 32710910 331100 32710910 473010 32710920 473010 32710950 473010 32710910 473010 32710910 311000 32710910 336110 32710910 473010 32710950 473010 32710910 432090 32710910 471010 32710910 473010 32710910 331100 32710910 432090 32710910 471010 32710910 334900 32710910 432090 32710910 473010 32710910 473010 32710910 432090 32710930 473010 32710920 432090 32710930 432090 32710930 473010 32710910 432090 32710910 432090 32710910 432090 71810915 473010 71810915 473010 71810915 474420 71810915 474420 71810915 474420 71810915 474420 Glendale Park Shelter Court Hill Park Shelter & Playground City Park Ball Field Mercer Park Ball Diamond Hwy 6 Trail Hwy 6 Trail Terry Trueblood Woodland Terry Trueblood Woodland Annual Tree Planting Event Facility Improvements Event Facility Improvements Off Road Bike Trail Development Off Road Bike Trail Development Pedestrian Mall Playground Park Facility Parking lot Overlay Willow Creek Trail Development Automated Material Handler/Sorter Senior Center Building Improvements Traffic Signal Project Traffic Calming Curb Ramps ADA Pavement Rehab Underground Electrical Facilities Annual Complete Street Improvements_ Burlington/Madison Intersection Burlington/Madison Intersection American Legion Rd/Scott Blvd American Legion Rd/Scott Blvd Bridge Maint/Repair Myrtle/Riverside Intersection McCollister Blvd -Gilbert to Sycamore Melrose Ave Improvrovements Melrose Ave Improvrovements Melrose Ave Improvrovements Firs Ave/Scott Blvd Intersection Court St Reconstruction Court St Reconstruction Benton St Rehab Benton St Rehab Rochester Av Reconstruction Rochester Av Reconstruction Dodge St Reconstruction Dodge St Reconstruction Orchard St Reconstruction N Gilbert St Reconstruction Foster Road Elevation Highland Ct Sidewalk Burlington St Bridge Replacement Scott Blvd Sidewalk Scott Blvd Sidewalk Fairchild St Reconstruction Iowa Avenue Bridge Rehab Riverside Dr Pedestrian Bridge Parking Facility Restoration Rec Center Parking Lot Replacement Electronics Smart Park Video Cameras - Parking Facilities Parking Enforcement Vechicles Automated Parking Equipment 79,883.00 23 R4366 318,148.00 23 R4368 95,226.00 23 R4373 86,166.00 23 R4374 (438,000.00) 9 R4376 482,275.00 23 R4376 (20,000.00) 9 R4377 35,781.00 23 R4377 182,571.00 23 R4380 5,000.00 23 R4381 45,000.00 23 R4381 15,000.00 23 R4382 165,000.00 23 R4382 330,598.00 23 R4383 200,000.00 23 R4386 65,000.00 23 R4387 150,000.00 23 B4346 3,437,868.00 23 K1001 397,264.00 23 53814 12,573.00 23 53816 152,338.00 23 53822 4,501,685.00 23 53824 418,930.35 23 53826 907,520.00 23 53827 (413,042.00) 9 53834 87,546.00 23 53834 (2,468,603.00) 9 53854 2,172,894.00 23 53854 407,692.00 23 53910 268,456.00 23 53933 305,731.00 23 53934 (676,036.00) 9 53936 (911,799.00) 9 53936 1,027,537.00 23 53936 566,473.00 23 53944 147,223.00 23 53946 225,000.00 23 53946 3,290,882.00 23 53947 (1,315,860.00) 9 53947 79,653.00 23 53950 6,111,271.00 23 53950 (1,000,000.00) 9 53952 1,246,939.00 23 53952 372,089.00 23 53954 199,263.00 23 53955 74,598.00 23 53961 45,158.00 23 53962 300,000.00 23 53963 7,093.00 23 53964 77,860.00 23 53964 1,235,187.00 23 53965 150,000.00 23 53977 225,000.00 23 53978 748,284.00 25 T3004 295,803.00 25 T3019 200,000.00 25 T3020 100,012.00 25 T3021 153,078.00 25 T3022 275,000.00 25 T3023 71810915 474420 71810915 473010 71810915 473010 71810925 432090 71810925 473010 71810925 473010 71810925 474420 71810925 473010 71810925 472010 72720905 473010 72720905 473010 72720905 473010 72720905 473010 72720905 432090 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 72720905 432090 72720905 473010 73730905 432090 73730905 473010 73730905 473010 73730905 473010 73730905 473010 73730905 473010 73730905 473010 73730905 475010 73730905 473010 73730905 432090 73730905 432060 31410940 362100 31410940 432040 31410940 472010 31410910 476130 31410940 362100 31410940 473010 31450910 474230 31450910 473010 Automated Parking Equipment Repl LED fixtures Parking Ramp Stairwell Roof Replacement Transit Facility Relocation Transit Interchange/Bus Stop Improvements_ Transit Facility Parking Lot Overlay Transit Mobile Column Muscatine Ave Pedestrian/Transit Bus Wash Repair Annual Sewer Projects Scott Boulevard Trunk Sewer Nevada Ave Sanitary Sewer West Pk Lift Station Rehab West Pk Lift Station Rehab Digester Complex Rehab Influent Rake & Screen Repl Rohret South Sewer Dewatering Roll Off Paving Wastewater Plant Mixer Improvements Wastewater Plant Mixer Improvements Biosolids Conveyor Improvements Biosolids Conveyor Improvements Aeration Basin Electric & Instruments Aeration Basin Electric & Instruments Grit Classifiers Replacement Grit Classifiers Replacement WWTP Roof Replacement WWTP Roof Replacement Influent Flow Monitoring Influent Flow Monitoring Treatment Plant Paving Improvements Treatment Plant Paving Improvements Dill St Water Main Repl Dill St Water Main Repl Jordan Well Rehab Collector Well Capacity Impr Hwy 1 Water Main Replacement Peninsula Well power redund Chlorine Feeder Upgrade Water Front Meeting Room AV FSR Generator Enclosure Replacement Collector Well #2 Cleaning/Upgrade Collector Well #2 Cleaning/Upgrade Animal Sery Storage Garage Animal Sery Storage Garage Animal Sery Storage Garage Digital Photo Evidence Management Software Animal Shelter Catio Animal Shelter Catio Fire Apparatus Replacement Fire Station #1 Apparatus Bay 1,000,000.00 25 T3023 71,530.00 25 T3025 50,000.00 25 T3027 200,000.00 25 T3055 435,070.00 25 T3059 37,800.00 25 T3063 11,913.00 25 T3064 5,584.00 25 T3065 100,000.00 25 T3066 1,739,855.00 25 V3101 254,006.00 25 V3145 5,404.00 25 V3147 75,537.00 25 V3148 10,000.00 25 V3148 870,767.00 25 V3151 508,060.00 25 V3153 224,782.00 25 V3155 89,539.00 25 V3156 15,000.00 25 V3157 223,000.00 25 V3157 7,000.00 25 V3158 163,000.00 25 V3158 10,000.00 25 V3163 290,000.00 25 V3163 30,000.00 25 V3167 364,000.00 25 V3167 12,000.00 25 V3170 279,464.00 25 V3170 25,000.00 25 V3175 226,000.00 25 V3175 2,000.00 25 V3176 69,000.00 25 V3176 13,111.00 25 W3222 725,000.00 25 W3222 150,000.00 25 W3305 114,473.00 25 W3311 146,244.00 25 W3313 163,514.00 25 W3315 273,024.00 25 W3316 91,752.00 25 W3317 40,000.00 25 W3318 91,758.00 25 W3322 170,000.00 25 W3322 (195,000.00) 12 Y4442 15,000.00 23 Y4442 180,000.00 23 Y4442 125,000.00 23 Y4446 (40,183.00) 12 Y4448 78,156.00 23 Y4448 1,024,289.00 23 Z4406 89,665.00 23 Z4409 State Form Program Lines Use of Money & Property - 8 Intergovernmental (11,730,143.97) 9 Charges for Services 10 Miscellaneous (241,632.00) 12 Other Financing Sources (447,000.00) 13 Transfers In (78,448.00) 14 Public Safety 337,672.00 16 Public Works 284,500.00 17 Health & Social Services 18 Culture & Recreation 183,964.00 19 Community & Economic Development 21,858,070.38 20 General Government 1,326,356.00 21 Debt Service 22 Capital Projects 36,709,478.35 23 Business-Type/Enterprise 17,246,030.00 25 Transfers Out 78,448.00 27 Internal Service (not budgeted) 2,215,211.08 X 67,742,505.84 Internal Service (not budgeted) (2,215,211.08) Excess Revenues & Other Financing Sources under Expenditures/Transfers Out 65,527,294.76 29 �D CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2023 - AMENDMENT # 1 To the Auditor of JOHNSON County, Iowa: The City Council of IOWA CITY in said County/Counties met on 09/20/2022 06:00 PM, at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any. Thereupon, the following resolution was introduced. RESOLUTION No. 22- 241 A RESOLUTION AMENDING THE CURRENT BUDGET FOR FISCAL YEAR ENDING JUNE 2023 (AS LAST CERTIFIED OR AMENDED ON 03/22/2022) Be it Resolved by the Council of City of IOWA CITY Section 1. Following notice published/posted 09/08/2022 and the public hearing held 09/20/2022 06:00 PM the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at the hearing: REVENUES & OTHER FINANCING SOURCES Pt Total Budget as Certified or Last Amended Current Amendment Total Budget Aker Current Amendment Taxes Levied on Property 1 66,474,472 0 66,474,472 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 66,474,472 0 66,474,472 Delinquent Property Tax Revenue 4 0 0 0 TIF Revenues 5 4,113,733 0 4,113,733 Other City Taxes 6 2,879,845 0 2,879,845 Licenses & Permits 7 2,010,130 0 2,010,130 Use of Money & Property 8 2,598,596 0 2,598,596 Intergovernmental 9 32,540,646 11,730,144 44,270,790 Charges for Service 10 50,693,274 0 50,693,274 Special Assessments 11 1,000 0 1,000 Miscellaneous 12 3,434,391 241,632 3,676,023 Other Financing Sources 13 28,084,168 447,000 28,531,168 Transfers In 14 48,821,852 78,448 48,900,300 Total Revenues & Other Sources 15 241,652,107 12,497,224 254,149,331 EXPENDITURES & OTHER FINANCING USES Public Safety 16 29,232,715 337,672 29,570,387 Public Works 17 12,026,575 284,500 12,311,075 Health and Social Services 18 680,058 0 680,058 Culture and Recreation 19 16,828,327 183,964 17,012,291 Community and Economic Development 20 9,454,723 21,858,070 31,312,793 General Government 21 12,142,950 1,326,356 13,469,306 Debt Service 22 12,952,813 0 12,952,813 Capital Projects 23 19,765,470 36,709,478 56,474,948 Total Government Activities Expenditures 24 113,083,631 60,700,040 173,783,671 Business Type/Enterprise 25 81,515,864 17,246,030 98,761,894 Total Gov Activities & Business Expenditures 26 194,599,495 77,946;070 272,545,565 Transfers Out 27 48,821,852 78,448 48,900,300 Total Expenditures/Transfers Out 28 243,421,347 78,024,518 321,445,865 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 _1,769,240 -65,527,294 -67,296,534 Beginning Fund Balance July 1, 2022 30 158,528,050 0 158,528,050 Ending Fund Balance June 30, 2023 31 156,758,810 -65,527,294 91,231,516 Explanation of Changes: FY22 Capital Project expenditures carried forward include $1,588,000 for the North Westminster Storm Sewer Improvements, $3,438,000 for Senior Center Improvements, $4,502,000 for pavement rehab, $2,173,000 for American Legion Road, $1,028,000 for Melrose Ave Improvements, $3,291,000 for Benton St Rehab, $6,111,000 for Rochester Ave Reconstruction, $1,247,000 for Dodge St Reconstruction, $1,235,000 for Fairchild St Reconstruction and Enterprise Fund Projects: $1,000,000 Automated Parking Equipment, $1,740,000 annual sewer main projects. FY22 expenditures carried forward include $995,000 for Black Lives Matter funding, $3,333,000 for CDBG/HOME and $17,177,000 for ARPA. Additional detail is -7 available in the City Clerk's Office. r, (---- Q City CIel-k/Ad-ninistrator igr ature of Certification 09/12/2022 05:00 PM 09/20/2022 AdopteQLED JOHNSONSSCO. IOWA SEP 2 2 2022 COUNTY AUDITOR Mayor Signa ty: of Certification Paae 1 of 1 Resolution No. Page 2 22-241 It was moved by Harmsen and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x x X X x x x Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 11. 46,, CITY OF IOWA CITY � COUNCIL ACTION REPORT September 20, 2022 Resolution approving project manual and estimate of cost for the construction of the 2022 Traffic Restriping Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Ethan Yoder, Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: The estimated cost for this project is $90,000, and funds are available in the Bicycle Master Plan Implementation account #S3827 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This project generally includes traffic restriping to implement bicycle facilities based on the Bicycle Master plan for Keokuk Street, Southgate Avenue, Jefferson Street, and Market Street. In addition, the project will implement a four -lane to three -lane conversion on Keokuk Street. Background /Analysis: The 2022 Traffic Restriping Project implements improvements included as a part of the 2017 Bicycle Master Plan. The improvements will include 5.5 -foot bike lanes with a 2 -foot buffer on Market Street and Jefferson Street, a four -lane to three -lane conversion on Keokuk Street that will include a 5.5 -foot bike lane, and Southgate Avenue will include a 5.5 -foot bike lane with a 1.5 -foot buffer. Project Timeline: Bid Letting — October 11, 2022 Award Date — October 18, 2022 Construction Start — October 31, 2022 Final Completion — Spring 2023 ATTACHMENTS: Description Resolution Prepared by: Ethan Yoder Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145 Resolution No. 22-242 Resolution approving project manual and estimate of cost for the construction of the 2022 Traffic Restriping Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Bicycle Master Plan Implementation account #S3827. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 11th day of October, 2022. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 6:00 p.m. on the 18th day of October, 2022, or at a special meeting called for that purpose. Passed and approved this 20th Attest: 1Y day of September City Clerk , 2022. Mayor Approve • by City Attorn 's Office (Sara Greenwood Hektoen — 09/14/2022 Resolution No. 22-242 Page 2 It was moved by Weiner and seconded by Bergus adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen X Taylor x Teague x Thomas x Weiner the Resolution be Item Number: 13. 46,, CITY OF IOWA CITY � COUNCIL ACTION REPORT September 20, 2022 Resolution approving an agreement with Shelter House for street outreach services. Prepared By: Geoff Fruin, City Manager Reviewed By: Sue Dulek, First Assistant City Attorney Fiscal Impact: The City is committing $35,000, $36,050 and $37,100 annually over the three year contract period Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Agreement Executive Summary: Shelter House provides shelter and housing services for those experiencing homelessness as well as offering case management and support services. The City desires to support a professionally trained civilian response to persons experiencing homelessness and lacking stable housing. In 2021, the City entered into a 1 -year agreement with Shelter House to provide these services, and this resolution approves a substantially similar 3 -year agreement. Background /Analysis: This year agreement intends to build on the success of the initial street outreach agreement that was initiated with Shelter House in February 2021. The agreement provides City funding that allows Shelter House to leverage grant dollars to hire a full-time civilian homeless street outreach position. This position proactively works to connect homeless individuals with emergency shelter, housing and other critical mental and physical health services through a Housing First approach. The partnership aims to reduce calls for service to the Police Department by connecting the homeless population with resources needed to achieve stable housing. The position also provides assistance to other City Departments trying to serve our homeless population in the most effective manner possible. This is achieved through targeted outreach and training. Over the first year of the program, numerous individuals were served and housing was achieved through a variety of means including the newly opened 501 permanent supportive housing project that is owned and operated by Shelter House. This three year agreement creates longer-term stability for the partnership and will allow the Shelter House staff to continue this valuable service for the community. ATTACHMENTS: Description resolution agreement Prepared by: Susan Dulek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 22-243 Resolution approving an agreement with Shelter House for street outreach services. Whereas, Shelter House is an Iowa City non-profit organization that provides shelter and housing services for those experiencing homelessness and offers case management and support services to help people address issues that contribute to homelessness, such as life skills support, vocational training, housing placement services, permanent supportive housing, and on-site job training; and Whereas, Shelter House has developed community partnerships across Iowa City to meet the needs of those experiencing homelessness and housing stability, and has also hired, trained, and retained professional staff with experience working with individuals and families experiencing homelessness to find, establish, and maintain permanent, safe housing through supportive services; and Whereas, the City desires to support activities that are designed to meet the immediate needs of unsheltered people experiencing homelessness in Iowa City by connecting them with emergency shelter, housing, and/or critical mental and physical health services through a Housing First approach; and Whereas, the City desires to support a professionally trained civilian response to persons experiencing homelessness and lacking stable housing; and Whereas, the City previously entered into a substantially similar one-year agreement in Resolution No. 21-7 and desires to contract with Shelter House for a three-year agreement to provide these services. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The attached Agreement for Street Outreach Services is hereby approved. The Mayor is authorized and directed to sign said Agreement, and the City Manager is authorized to sign needed amendments. Passed and approved this 20th day of September, 2022. e ltAy^-11--- Ma J 1 Attest: _ .( ,a.( Y (.t City elerk Approved b City Attorney'. Office (Sue Dulek - 08/08/2022) Resolution No. 22-243 Page 2 It was moved by Bergus and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus Harmsen X Taylor X X Teague X Thomas X Weiner Agreement for Street Outreach Services between Shelter House Community Shelter and Transition Services and the City of Iowa City (Police Department) THIS AGREEMENT is made on this 20th day of Sep ember , 2022 between the City of Iowa City (hereinafter "City") and the Shelter House Community Shelter and Transition Services ("Shelter House") of Iowa City. WHEREAS, Shelter Housc is an Iowa City non-profit organization that provides shelter and housing services for those experiencing homelessness and offers case management and support services to help people address issues that contribute to homelessness, such as life skills support, vocational training, housing placement services, permanent supportive housing, and on-site job training; and WHEREAS, Shelter Housc has developed community partnerships across Iowa City to meet the needs of those experiencing homelessness and housing stability, and has also hired, trained, and retained professional staff with experience working with individuals and families experiencing homelessness to find, establish, and maintain permanent, safe housing through supportive services; and WHEREAS, the City of Iowa City desires to support activities that are designed to meet the immediate needs of unsheltered people experiencing homelessness in Iowa City by connecting them with emergency shelter, housing, and/or critical mental and physical health services through a Housing First approach. The City desires to support a professionally trained civilian response to persons experiencing homelessness and lacking stable housing; and WHEREAS, the City and Shelter House previously entered into a substantially similar agreement for the time period from February 1, 2021 to January 31, 2022, and the parties desire to enter into another agreement for the provision of said services. NOW THEREFORE. it is hereby agreed between the City and Shelter House: 1. Duration and Termination A. Length. The term of this Agreement shall be from February 1, 2022 until January 31, 2025. B. Termination. The City or Shelter House may terminate this Agreement at any time for any reason upon providing written notice to the other party with sixty days (60) days' notice. Should the City terminate this Agreement, Shelter House shall be paid a prorated amount for all work and services performed up to the time of termination, but not greater than the total fee to be paid herein. II. Services and Fee A. Services and Reporting 1 Shelter House shall provide street outreach services as outlined in Exhibit "A," which is the job description attached hereto and incorporated herein. The City and Shelter House shall establish a regular cadence of meeting and communication with the appropriate City department staff and professional staff of Shelter House to ensure the goals of the parties as outlined are being met and that the services are reaching the targeted population. The targeted population is those who are living in unsheltered locations, such as in cars, parks, parking lots, abandoned buildings, encampments, under bridges, and on the streets or other places not meant for human habitation. Shelter House shall provide a monthly report to the City on the outcomes with established metrics of the project using the form attached, marked Exhibit "B" and incorporated herein. The report is due to the City by the 15`h day of each month for the preceding calendar month beginning August 15, 2022. The report shall be emailed to the Chief of Police or designee. Shelter House shall provide a semi-annual report to the City on the demographic information of individuals enrolled in street outreach via an email to the Chief of Police or designee on or before December 31 and June 30 beginning December 31, 2022. Shelter House shall establish communication protocols, a meeting schedule, and reporting mechanisms between Shelter House and the Iowa City police department before September 1, 2022. Shelter House staff shall also be available to provide training and educational sessions to the Iowa City Police Department on those targeted populations served, appropriate harm reduction and trauma informed approaches and techniques, or other requests for continuing education topics as needed and desired. It is the intention and agreement of the parties that Shelter House staff assist in annual encampment outreach and assist appropriate City staff with any coordination and communication related to encampment occupant outreach. It is also the intent of the agreement that the Shelter House street outreach staff respond to non -emergent calls for service with the Iowa City Police Department when requested and as schedules reasonably allow. B. Fee The City shall pay Shelter House $35,000 for the period from February 1, 2022 to January 31, 2023 to provide comprehensive street outreach and engagement, case management, and co -response as requested to the targeted population stated in Section II(A) and as described in Exhibit A. Shelter House shall provide a quarterly invoice directed to the City of Iowa City Attn: Iowa City Police Department 2 Administration. The City shall pay those sums owed to Shelter House within 30 days of receipt of invoice. The City shall pay Shelter House $36,050 for the period from February 1, 2023 to January 31, 2024 and $37,100 for the period from February 1, 2024 to January 31, 2025 for the provision of the services described herein. III. General Terms and Conditions A. Indemnification Shelter House shall indemnify, defend and hold harmless the City of Iowa City and its officers, employees, and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury, including death, or property damage arising out of or resulting from Shelter House's operations under this Agreement. B. Anti -Discrimination Shelter House shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. C. Independent Contractor Shelter House shall at all times remain an independent contractor with respect to the services to be performcd under this Agreement, and nothing contained in this Agreement is intended to, or shall be construed as, creating or establishing the relationship of employer/employee between the parties. Shelter House shall have the rights to control the manner of the work in progress. The City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as Shelter House is an independent contractor. D. Choice of Law/Venue The laws of the State of Iowa shall govern and determine all matters arising out of or in connection with this Agreement. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. This provision shall not be construed as waiving any immunity to suit or liability in State or Federal court, which may be available to the City. E. Conflict of Interest Upon signing this Agreement, Shelter House acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and Shelter House hereby certifies that no employee or 3 officer of the City, which includes members of the City Council and City hoards and commissions, has an interest, either direct or indirect, in this Agreement, that docs not fall within the exceptions to said statutory provision enumerated in Iowa Code section 362.5, as amended. F. Assignment Shelter House shall not assign this Agreement without the City's written consent. Shelter House Community Shelter and Transition Services ','1 Christina M. Cans nelli, Its Executive Director Approved: /,./ 42432,2 City Attorney's Office 4 City of Iowa City Teague, Mayor September 20, 2022 Date EXHIBIT .� Shelter HOUSe AS uxU •l���� u rUof +Ud n Irca1 Our mission is to provide safe shelter and help people improve the quality of their lives as they move beyond homelessness. Position Title: Street Outreach and Engagement Specialist Visit shelterhouseiowa.org to learn more! Job Summary: The Street Outreach and Engagement Specialist (the "Specialist") is part of a coordinated team operating out of Shelter House Community Shelter and Transition Services ("Shelter House") who collaborate with local community partners engaged in the Johnson and Washington County Coordinated Entry region. These partners include: social service providers, health and mental health care teams, local law enforcement, and municipal staff (collectively, "The Community Partners"). Together, the Specialist with their Community Partners will work to identify and engage people living in unsheltered locations, such as in cars, parks, abandoned buildings, encampments, and on the streets or other places not meant for human habitation. The Specialist will work alongside and with referrals from and to these Community Partners to engage and reach people who might not otherwise seek assistance or come to the attention of the homelessness service system in the Johnson and Washington County Coordinated Entry region. The Specialist ensures that people's basic needs are met while supporting them along pathways toward housing stability and supportive services as needed and desired. The Specialist is responsible for engaging with identified individuals, receiving referrals on locations and persons from Community Partners, and providing information and referrals, completing assessments, intakes, performing case management, and providing concrete services. Reports to: Housing Services Director Key Responsibilities: 1. Outreach and Engagement 2. Service and Housing Coordination 3. Coordination with Community Stakeholders 4. Administrative Duties 1. Key Responsibility (30% of time): The Specialist shall provide Outreach and Engagement services. Participants engaged should receive high performing services in accordance with Shelter House policies, mission, vision, and values. • Utilize a person -centered approach, motivational interviewing, trauma -informed care, and harm reduction models to provide direct services and service coordination for identified participants, maintaining flexibility, patience, trained engagement techniques, and empathy. • Provide targeted street outreach, assuring appropriate geographic coverage, to communities within the Shelter House service area to identify unsheltered homeless persons living on the streets or other places not meant for human habitation (e.g. parking lots, bridges, storage facilities, forest preserves, etc.). • Establish rapport and reduce harm by providing critical, life-saving resources such as food, water, clothing, blankets, and other necessities and determine the person's immediate safety needs. Using a trauma -informed approach, provide crisis intervention, practiced and proven competent engagement techniques, and other skills and strategies as needed for engagement. • Perform assessments and prioritize for assistance as sheltered person assessed through the coordinated entry process and make appropriate referrals into Coordinated Entry and perform and complete VISPDATs. P.O. Box 3146 Iowa City, IA 52244-3146 Tel (319) 338-5416 As a partner agency of the United Way of Johnson & Washington Counties, we have successfully met all local membership accountability standards in finance, ethics, governance, and diversity. United Way Our mission is to provide safe shelter and help people improve the quality of their lives as they move beyond homelessness. Visit shelterhouseiowa.org to learn more! • Provide age appropriate interaction and immediate referral to appropriate agencies with any homeless youth encountered. • Work as a team with the other staff members as appropriate to alternate responsibilities and negotiate tasks to ensure safety and engagement protocols are met, while offering multiple opportunities to say 'no' and making repeated offers of assistance as necessary throughout the engagement process. • Ensure that encounters and interactions are respectful and responsive to the beliefs and practices, sexual orientations, disability statuses, age, gender identities, cultural preferences, and linguistic needs of all individuals. • Follow safety protocols for vulnerable populations that involve fleeing domestic violence, as well as dating violence, sexual assault, trafficking, or prostitution and make appropriate referrals with the appropriate level of support to each participant and client as needed. • Develop and maintain knowledge of resources, services and opportunities available to participants. Deliver high quality crisis intervention and seek appropriate support to assist in difficult or emergency client situations. 2. Key Responsibility (15% of time): The Specialist will build rapport and maintain positive professional relationships and coordinate with Community Partners. • Establish working relationships with community stakeholders - law enforcement, libraries, first responders, hospitals, health and behavioral healthcare providers, city staff liaisons, faith -based organizations, and other community-based providers. • Coordinate with Housing Services' medical cooperative partners as applicable. Communicate and cooperate with staff from other programs and stakeholders as needed to ensure seamless delivery of service to clients with appropriate releases on file. • Maintain a high level of professionalism at all times with a high-level of advocacy for participants within community settings both private and public. Build and maintain positive relationships with community partners to ensure a high level of collaboration to best provide care and services to populations served in this role. 3. Key Responsibility (35% of time): The Specialist will coordinate services and provide referrals, while using a Housing First approach. Street Outreach does not impose preconditions to make referrals to permanent housing, shelter, or other temporary housing, such as sobriety, minimum income requirements, absence of a criminal record, completion of treatment, participation in services, or other unnecessary conditions. • Ensure that a trauma -informed workplace, no matter the location, is achieved and maintained demonstrating a balance of kindness, competence and care toward self, others with whom we work, and those for whom we provide care. • Deliver high-quality crisis intervention and seek appropriate support to assist in difficult or emergency participant situations. Make immediate connections to emergency shelter or temporary housing to provide safe options while individuals and families are on a pathway toward stability • Make connections to stable housing with tailored services and supports of their choice, such as health and behavioral health care, transportation, access to benefits, and more. • Perform warm handoffs to Coordinated Entry or to shelter, housing, and service providers (e.g. outreach staff may offer to physically accompany the individual to appointments to provide support). P.O. Box 3146 Iowa City, IA 52244-3146 Tel (319) 338-5416 As a partner agency of the United Way of Johnson & Washington Counties, we have successfully met all local membership accountability standards in finance, ethics, governance, and diversity. Semi, ............ti,,,, Our mission is to provide safe shelter and help people improve the quality of their lives as they move beyond homelessness. Visit shelterhouseiowa.org to learn more! • Be mindful of racial inequities and disparities among people experiencing homelessness and tailor and customize their efforts to ensure that equity is being achieved within their outreach activities and outcomes. • Utilize problem -solving techniques to identify strengths and existing support networks, explore possible safe housing options outside the homelessness service system, such as reunification with family, and connect the individual to community supports and services 4. Key Responsibility (20% of time): The Specialist must accurately record and maintain participant data and statistics including but not limited to demographics, outcome measures, goals, face-to-face notes, medical information, collateral contact and grant -specific requirements, and maintain all participant records to ensure accuracy, confidentiality and security in a timely manner. • Document all street outreach contacts and housing placements in and obtain the appropriate licensure to access Service Point: Homeless Management Information System. • Review and complete incident reports as required. Ensure confidentiality in participant information is always maintained. Ensure that intake and exit procedures are thoroughly conducted in a timely manner, including any relevant program record keeping programs, ServicePoint HMIS documentation and other agency required paperwork. Appropriate program forms pertinent to client information and confidentiality are organized, as complete as possible, and secure. • Actively engage with programming and department matters, supporting other staff when crises arise. • Attend and are actively engage in required agency meetings, such as all -staff and department meetings, and attend and are actively engaged in required trainings. Carry a cell phone at all times when on duty or when on-call. Respond to issues in a timely and professional manner. • Complete other duties as assigned. Qualifications: 1. Knowledge, skills, and abilities consistent with a degree in in human services related field, or minimum three years related experience. Demonstrated knowledge and ability to establish & maintain effective working relationships with area services, community partners, and resources. 2. Commitment to operating within a trauma -informed workplace and community that demonstrates a balance of kindness, competence and care toward self, colleagues, and populations served. Ability to assess and respond responsibly in a wide variety of situations and crises. 3. Minimum of one-year direct care experience with persons with mental illness, homelessness, or disabilities. 4. Proficiency in Windows based computer environment and Microsoft Office Suite. 5. Good written, verbal, and interpersonal communication skills, organizational and time management skills. 6. Ability to work independently, prioritize multiple tasks, and be flexible in job duties & schedule. 7. Possess a valid driver's license and reliable transportation to get to and from work shifts and have the ability to tolerate extreme weather conditions. P.O. Box 3146 Iowa City, IA 52244-3146 Tel (319) 338-5416 As a partner agency of the United Way of Johnson & Washington Counties, we have successfully met all local membership accountability standards in finance, ethics, governance, and diversity. United Way EXHIBIT "B" STREET OUTREACH REPORT (due by the 15th day of each month for the preceding calendar month) month year submitted by: Q Total number of referrals received from ICPD Officers ® Dates and times of day of referrals received from ICPD Officers Day of the Month Shift Detail o Total number of referrals received from City staff (not including ICPD Officers) a Total number of referrals received from Community Partners (not ICPD Officers or City staff) c Total number of individuals YTD who were referred to Street Outreach and are now in stable housing environments Item Number: 14. 46,, CITY OF IOWA CITY � COUNCIL ACTION REPORT September 20, 2022 Resolution authorizing the Mayor to sign and the City Clerk to attest an Operating Agreement between the City of Iowa City and the South District Self -Supported Municipal Improvement District. Prepared By: Wendy Ford, Economic Development Coordinator Reviewed By: Eric R. Goers, City Attorney Redmond Jones, Deputy City Manager Fiscal Impact: no impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Operating Agreement Executive Summary: One of the final steps in establishing the South District Self Supported Municipal Improvement District (SSMI D District) is to adopt an Operating Agreement outlining how the SSMI D will carry out its work in accordance with the petition that called for the formation of the SSMI D and how the City will distribute the SSMI D property tax revenues to the organization. Background /Analysis: The SSMI D was created by the adoption of an ordinance (No. 22-4872) on December 14, 2021. The ordinance allows for the collection of an additional tax assessment on properties within the established area, generally around the Pepperwood Plaza. Funds from the additional tax assessment will be used for administrative and operational expenses of the district, as defined and authorized by state law. A Board is now established to run the non-profit and work is underway to hire a director and direct the plan of work. The plan of work includes development and management of activities in support of marketing, business retention and attraction, including, but not limited to database establishment, space referrals and assistance, marketing activities, including media and advertising campaigns and communication materials, miscellaneous business support services, establishment and promotion of special events, festivals, and activities, support of urban design and policy development that would enhance the activities within the SSMI D. It also includes physical or other improvements designed to enhance the image and appearance of the Proposed District, including, but not limited to lighting improvements, seasonal and decorative enhancements, signage and banners, landscaping, central market development, and maintenance/repairs. ATTACHMENTS: Description Resolution Operating Agreement Prepared by: Eric R. Goers, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution no. 22-244 Resolution authorizing the Mayor to sign and the City Clerk to attest an Operating Agreement between the City of Iowa City and the South District Self -Supported Municipal Improvement District Whereas, upon the petition of property owners pursuant to Chapter 386 of the Iowa Code, on December 14, 2021 the Iowa City City Council passed ordinance No. 22-4872, which officially established a Self -Supported Municipal Improvement District (SSMID) in accordance with State of Iowa law; and Whereas, the Iowa City South District Self -Supported Municipal Improvement District has been established in conformance with the original petition and enabling ordinance; and Whereas, in order to ensure compliance with State law and effectively facilitate the transfer of property tax dollars collected on behalf of the South District SSMID, the two parties have worked to develop an operating agreement that details the responsibilities of each entity; and Whereas, it is in the best interests of the citizens of Iowa City for the City to enter into the attached Operating Agreement. Now, therefore, be it resolved that the Mayor is authorized to sign and the City Clerk is authorized to attest the attached SSMID Operating Agreement with the Iowa City South District Self - Supported Municipal Improvement District. Passed and approved this 20th Attest: 41 Cit Clerk day of September , 20 22 M Approved by City Attorney •ffice — 09/15/2022 Resolution No. 77-744 Page 2 It was moved by Alter adopted, and upon roll call there were: and seconded by Taylor Ayes: Nays: Absent: X Alter x Bergus X Harmsen X Taylor x Teague x Thomas x Weiner the Resolution be SSMID OPERATING AGREEMENT THIS AGREEMENT is made this 1st day of June, 2022 by and between the City of Iowa City, Iowa, a municipal corporation (hereinafter "City") and South District Self Supported Municipal Improvement District, the "South District", an Iowa not for profit corporation (hereinafter "Operator"). WHEREAS, the South District Self Supported Municipal Improvement District, ("SSMID District") was created by the City of Iowa City by Ordinance No. 22-4872, passed December 14, 2021 (hereinafter "Ordinance") pursuant to the provisions of Chapter 386, Code of Iowa (the "Act") for the purposes of undertaking of actions and the design and construction of any and all improvements authorized by the Act and the performance of administration, redevelopment and revitalization of the SSMID District as authorized by the Act for the benefit of property within the SSMID District; and WHEREAS, the Operation Tax to be levied by the City upon property within the SSMID District may be used for the purposes of paying the administrative and operational expenses of the SSMID District as defined and authorized in the Act or paying part or all of the maintenance expenses of "improvements" or "self-liquidating improvements" as defined in the Act with respect to the SSMID District which levy will continue for a period of five years commencing with the levy of taxes for collection in the fiscal year beginning July 1, 2022 and continuing for five additional years; and WHEREAS, the rate of the Operation Tax to be levied annually shall not exceed a rate of five dollars ($5) per one thousand dollars ($1000) of taxable value of the property commencing with the levy of taxes for collection in the five fiscal years beginning July 1, 2022; and WHEREAS, the Petition to establish the SSMID District, a copy of which (absent signatures) is attached hereto as Exhibit "A" (hereinafter "Petition") further states that all amounts collected in the Operation Fund shall be disbursed annually for the purposes set forth in the Petition, at such times, in such amounts, and under such conditions as shall be recommended to the City Council by the South District Board of Directors (the "Board of Directors"); and WHEREAS, the Ordinance provides that the City may disburse the amounts collected in the Operation Fund in accordance with recommendations of the South District Board of Directors and District Advisory Board, hereinafter "Advisory Board" as described in paragraph 5 and 6 of the Petition. Any such disbursements shall be made to the South District Board of Directors, as described in paragraph 5 of the Petition and established in accordance therewith, for one or more of the following purposes: a. Development and management of activities in support of marketing, business retention and attraction, including, but not limited to: • Database establishment • Space referrals and assistance • Marketing activities, including media and advertising campaigns and communication materials • Miscellaneous business support services • Establishment and promotion of special events, festivals, and activities Support of urban design and policy development that would enhance the activities within the SSMID; b. Physical or other improvements designed to enhance the image and appearance of the District, including, but not limited to: • Lighting improvements • Season and decorative enhancements • Signage and banners • Landscaping • Central market development • Maintenance/repairs; c. To employ an Executive Director and staff who shall work for the Board of Directors to manage the work of the South District and to fulfill the intent of this Petition and Ordinance establishing the Self -Supporting Municipal Improvement District; and WHEREAS, paragraph 6 of the Petition defines the South District Board of Directors as follows: a. The Board shall remain as a 501 (c)(6) non-profit organization with composition of up to 22 members on its Board of Directors with the following composition and terms: i. Board members have staggered 3 years terms and new members shall be approved by a vote of the outgoing Board of that current term year. ii. There shall be an Advisory Board for the District and the Advisory Board shall report, as required, to the City Council of Iowa City as requested. The Advisory Board is made up of the South District Board President, Vice -President, Treasurer, Secretary, and Past - President. iii. Board seats designated by an assessed value or square footage requirement shall be determined based on the assessed value or square footage as of January 1, 2021. iv. The Board composition may include up to 15 voting members, including: a) Seats #1 and #2 - Two (2) from property owners or their representatives from a single property that has an assessed value in excess of 1.0% of the total assessed value of property in the District. b) Seats #3 and #4 - Two (2) from property owners or their representatives from a single property that has an assessed value less than of 1.0% of the total assessed value of property in the District. c) Seats #5 and #6 - Two (2) from business owners that lease more than 3,000 square feet of commercial space in the District. d) Seats #7 and #8 - Two (2) from business owners that lease less than 3,000 square feet of commercial space in the District. e) Seats #9 and #10 - South District Neighborhood Association Residents (2) Seat #11 - Pepperwood Plaza packing association (1) g) Board membership may consist of up to four (4) other stakeholders of the district as voting members of the board. v. The Board may also include seven (7) non-voting Ex -officio members, including (1) representative from each of the following organizations: a) Black Voices Project b) Johnson County Interfaith Coalition c) LULAC d) Iowa City Area Business Partnership e) Iowa City Area Development Group f) City of Iowa City g) Executive Director WHEREAS, the Petition expresses an intent that all operation taxes levied and collected on behalf of the SSMID District shall be expended for new, additional or enhanced services within the SSMID District and that the City shall not diminish the type and extent of governmental services; for reference purposes attached as Exhibit "B" is a description of baseline services provided by the City within the SSMID District as of the date of this Agreement; and WHEREAS, the parties understand that this Agreement may not and does not affect the ability of the City Council to modify or eliminate such services as it determines best in its legislative judgement. However, the City will endeavor to make best efforts to notify the SSMID District through its ex -officio member of the Board of Directors or the Executive Director if it intends to reduce or make other changes in the baseline services; and WHEREAS, the Petition expresses an intent that, notwithstanding the fact that the Proposed District is located within the boundaries of a Tax Increment Financing District which has been created by the City, an amount of funds which would be derived from the annual SSMID levy of the Operation Tax against property within the Proposed District if the Proposed District were not located within such Tax Increment Financing District shall be made available annually for the services, improvements, and activities set out in this Petition, and that the City should take all actions necessary to accomplish this purpose, including, if necessary, allocation to these services, improvements and activities of a portion of the incremental property taxes which are attributable to properties within the Proposed District. These allocations may be from the SSMID levy or other sources; and WHEREAS, the Advisory Board shall submit to the City Council by December 1 of each year a Proposed Budget for the next fiscal year; and WHEREAS, the services, improvements and activities to be undertaken within the SSMID District further the general and economic development objectives of the Highway .6 Commercial Urban Renewal Plan and further the Iowa Code Chapter 15A economic development public purposes by assisting in the creation of new jobs and income in the City and the retention of existing jobs and income in the City that would otherwise be lost; and WHEREAS, the Petition expresses an intent that the City enter into an operating agreement with the Operator to manage and undertake services, improvements and activities described in the Petition and Ordinance and to appropriate funds from the Operation Fund and certain funds from the applicable tax increment financing funds to the Operator for those purposes. NOW, THEREFORE, in accordance with the Ordinance establishing the SSMID District, the intent of the Petition and in consideration of the respective agreements, undertakings and mutual covenants herein contained, the parties mutually agree as follows: 1. Designation of Operator. The City hereby engages the Operator to operate, manage and undertake the SSMID services, improvements and activities in accordance with the Ordinance and Petition. Operator shall conduct such SSMID services, improvements and activities in accordance with the current annual SSMID budget submitted by the Advisory Board and approved by the Iowa City City Council, including all SSMID program descriptions, terms and conditions contained therein. Each annual approved SSMID budget, including all attached descriptions, terms and conditions, shall be incorporated and made a part of this Agreement. 2. Term of Agreement. The term of this Agreement shall commence with the levy of taxes for collection in the Fiscal Year beginning July 1, 2022 and end June 30, 2027. This Agreement will terminate prior to the end of such term in the event the SSMID District is dissolved and terminated by action of the City Council pursuant to Iowa Code Section 386.5 or in the event of default as specified in Section 14. In the event the ordinance creating the SSMID District is amended in accordance with Iowa Code Section 386.4 to extend the period for levy of the Operation Tax, then the parties may, by subsequent written agreement, elect to extend the term of this Agreement. 3. Licensing; Compliance with Laws. Operator shall obtain and maintain for the entire term of this Agreement all required licenses or permits required by the federal government, the state of Iowa or any agency or applicable subdivision thereof for the SSMID services, improvements and activities to be performed in accordance with this Agreement. The Operator shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations in performing the SSMID services, improvements and activities in accordance with this Agreement. 4. Manager, Personnel. Operator shall employ an Executive Director with adequate qualifications and experience and shall employ all needed additional personnel to supervise the operation, management and undertaking of SSMID services, improvements and activities in accordance with this Agreement. All employees and agents of Operator will be deemed employees or agents exclusively of the Operator and will not for any purpose be considered employees or agents of the City. The Operator assumes full responsibility for the actions of its employees and agents and the Operator shall be solely responsible for their supervision, daily direction, and control. 5. Assignment. The Operator acknowledges that it is prohibited from assigning or otherwise disposing of this Agreement or any of its contents, or of its right, title or interest therein to any other entity without prior written consent from the City. 6. Budgets. The Advisory Board shall submit to the City Council by December 1 of each year the general SSMID budget for the next fiscal year. After Council approval of the budget the Operator shall have the authority to transfer funds budgeted for specific items from one unexpended balance to another although such transfer shall not increase the total amount budgeted. 7. Annual Reports. The Operator shall submit annual reports to the City Manager, or designee, prior to December 1 during the term of this Agreement which annual reports shall include, but not be limited to, information on SSMID services, improvements and activities actually rendered, goals and performance objectives wholly or partially attained, other relevant performance measurement data and information on the costs and expenses incurred by Operator in accordance with the current annual approved SSMID budget. The Operator shall maintain and provide to the City upon request properly executed payroll and time records, invoices, contracts, vouchers, or other acceptable accounting documents evidencing the nature and propriety of the costs and expenses incurred by Operator in conformance with the Ordinance, Petition, this Agreement, and the current annual approved SSMID budget. 8. Financial Review, Records Inspection and Retention. The Operator shall maintain on a current basis accurate books and records of the expenses, income, revenues, contingent liabilities, and general operation of the SSMID services, improvements and activities. Beginning with the fiscal year ending June 30, 2023, on or before December 1 each year, Operator shall, at its sole expense, cause an annual report to be prepared by a certified public accountant that reviews the financial condition of the Operator in accordance with the Financial Review Procedures set forth at the end of this paragraph. Said completed report shall be submitted to the City Manager prior to December 1 of each year. In the event said report, in the opinion of City, includes a negative finding, the City may require a full audit by an auditor of its choice at the sole expense of Operator. The Operator will permit the City, at any time, to examine all books and records of Operator, including contracts, invoices, vouchers, payroll and time records, and other documentation of costs and expenses related to SSMID services, improvements and activities. Such books and records will be available for examination and inspection by the City at the office of Operator during normal business hours. All such books and records shall be retained by the Operator for a period of at least three years following the end of the applicable fiscal year. Financial Review Procedures (usinE Fiscal Year 2021-2022 as an example) A. Confirm June 30, 2022 bank balances directly with bank B. Review reconciliation of June 30, 2022 bank balances to June 30, 2022 general ledger balances. Review the five largest outstanding items included on bank reconciliation for proper inclusion on bank reconciliation. Review July 2022 bank statement for five largest items for proper inclusion/ exclusion on bank reconciliation. C. Confirm total payments made by the City to SSMID during the 12 months ended June 30, 2022 and trace these payments to deposit in bank statements. D. Trace all items on the June 30, 2022 balance sheet to detail supporting schedules/ documentation/reconciliations. E. Select twenty-five disbursements of funds over $500, trace to proper classification within the general ledger and trace to cancelled check and invoice/ documentation that supports the payment is appropriate under the SSMID Operating Agreement guidelines as described below: 1. Development and management of activities in support of marketing, business retention and attraction, including, but not limited to: • Database management • Space referrals and assistance • Marketing activities, including media and advertising campaigns and communication materials • Miscellaneous business support services, • Establishment and promotion of special events, festivals, and activities, • Support of urban design and policy development that would enhance the activities within the SSMID 2. Physical or other improvements designed to enhance the image and appearance of the District, including, but not limited to: • Lighting Improvements • Seasonal and decorative enhancements • Signage and banners • Landscaping, • Central market development • Maintenance/repairs To hire an Executive Director and staff who will work for the Board to manage the work of the South District Self Supporting Municipal Improvement District Board and to fulfill the intent of the Petition. 9. Payment of Funds. Subject to Operator's submittal of required annual reports the City shall pay Operator all SSMID tax levy funds received by City at the following intervals: funds received between July 12 and October 12 shall be paid by October 20; funds received between October 12 and January 12 shall be paid by January 20; funds received between January 12 and April 12 shall be paid by April 20; and any funds received between April 12 and July 12 shall be paid by July 20. Any tax increment financing funds attributable to the operation tax levy shall be payable on an annual basis on or before July 30 for the prior fiscal year ending June 30. With each quarterly payment of funds, the City will provide the breakdown of the amount of current and delinquent property taxes included in the payment. The payments made pursuant to this Agreement shall be used to pay for the reasonable and necessary costs and expenses of providing SSMID services, improvements and activities and shall not be used to pay the general expenses incurred by the Operator for carrying out other non-SSMID programs and responsibilities. 10. Equipment. All equipment purchased by operator with funds pursuant to this Agreement shall be utilized by Operator only in conjunction with SSMID services, improvements and activities. Upon expiration of the useful life of such equipment, all proceeds from the sale of such equipment shall be utilized to further the SSMID services, improvements and activities. Upon termination of this Agreement, all such equipment shall be transferred to the City unless another disposition is agreed to by City. 11. Insurance. a. General. The operator shall purchase and maintain insurance as set forth in this Section to protect the Operator and the City throughout the duration of this Agreement. Said insurance shall be provided by an insurance company (ies) approved by the Insurance Commissioner of the State of Iowa or have no less than the equivalent of an A.M. Best rating of, "A" and said insurance shall not be subject to cancellation except after at least: thirty (30) days written notice to the City, except in the event of non-payment of premium then 10 days' notice shall be required. To the greatest extent possible, all policies shall be written on a per occurrence basis, not a claims -made basis, and in form and amounts and with companies satisfactory to the City. The insurance policy(ies) or duly executed Certificate(s) of Insurance for the same in compliance with Subsection 10(k), together with satisfactory evidence of the payment of the premium thereof, shall be deposited with the City as soon as practical following the date of this Agreement and such documentation of insurance renewal shall be deposited with the City not less than thirty (30) days prior to the expiration of the existing insurance term. If the Operator fails to comply with such requirements, City may obtain such insurance with funds from the SSMID District Operation Fund and keep same in effect, and the Operator shall pay City the premium cost thereof plus interest upon demand. The Operator shall not commit any act which shall invalidate any policy of insurance. b. Workers Compensation Insurance. The Operator shall procure and maintain Workers Compensation Insurance, including Employers Liability Coverage, in accordance with all applicable statutes of the State of Iowa. The coverage limits shall include $500,000 each accident for Bodily Injury by Accident, $500,000 each accident for Bodily Injury by Disease, and $500,000 policy limit for Bodily Injury by Disease. c. Commercial General Liability Insurance. The Operator shall procure and maintain throughout the duration of this Agreement, Commercial General Liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: (a) Contractual Liability, (b) Premises and Operations, (c) Products and Completed Operations, Independent Contractors Coverage; (e) Personal and Advertising Injury. Coverage shall be no less comprehensive and no more restrictive than the coverage provided by a standard form Commercial General Liability Policy. Coverage shall include a governmental immunity endorsement. Any additional exclusions shall be clearly identified and shall be subject to the review and approval of the City. d. Automobile Liability Insurance. The Operator shall procure and maintain throughout the duration of this Agreement, Automobile Liability Insurance with limits of liability of not less than $1,000,000 per occurrence combined single limit including Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non -owned vehicles, and all hired vehicles. The insurance must include Contractual Liability coverage and include a governmental immunities endorsement. Any fellow employee exclusion shall be deleted. e. Umbrella/Excess Insurance. The Operator shall procure and maintain Umbrella/Excess Insurance with a limit of $1,000,000 each occurrence and $1,000,000 aggregate. The coverage specified in Subsections 10 (c) and (d) above may be satisfied with a combination of primary and Umbrella/Excess Insurance. The Umbrella/Excess Insurance shall also be written on a per occurrence basis. f. Directors & Officers Liability. The Operator shall procure and maintain throughout the duration of the Agreement Directors and Officers Liability, including Employment Practices Liability insurance with limits of liability not less than $1,000,000 Each Claim and $1,000,000 Aggregate. g. Crime Insurance. The Operator shall procure Employee Dishonesty protection including losses from directors, officers and volunteers in amount equal to $100,000. The Operator shall also procure Computer Fraud and Funds Transfer Fraud protection each in an amount of $100,000. Such policy(ies) shall name the City as a Loss Payee. h. Property Insurance. The Operator shall assume, throughout the duration of this Agreement, full responsibility for all loss or damage from any cause whatsoever to any property brought onto City property that is owned or rented by the Operator, or by any of the Operator's employees, agents, subcontractors, suppliers or their employees; to the extent, that such property is utilized in carrying out the provisions of this Agreement. The operator shall procure and- maintain throughout the duration of this Agreement, Property Insurance with limits equal to the replacement value and covering all property used by Operator in administering and performing the SSMID services, improvements and activities. The Property Insurance shall provide fire and lightning extended coverage, vandalism and malicious mischief on a form typically referred to as Special Causes of Loss, excluding earthquake and flood. The Operator shall cause its insurance carrier providing physical damage insurance to the Operator to provide a waiver of right of subrogation against the City. i. Additional Insured. The General Liability and Auto Liability policies shall name the City as an additional insured on a primary and non-contributing basis and shall provide a copy of such endorsements and include a governmental immunities endorsement that protects the immunities of the City under Iowa Code Section 670 as it now exists and as it may be amended from time to time. j. Cancellation or Material Change Notice. The insurance policies providing the coverages specified in Subsections 11(b), (c), (d) and (e) above shall include the City's Cancellation Notice Endorsement. k. Proof of Insurance. The Operator shall provide to the City a Certificate(s) of Insurance evidencing all required insurance coverage in accordance with current Iowa insurance law as provided in Subsections 11(a) through (j) above utilizing the latest version of the ACORD form. The Certificate(s) of Insurance shall specify under "Description of Operations/Locations/Vehicle/Special Items" the title of this Agreement. The Operator shall provide a copy of Additional Insured, Governmental Immunities and Cancellation/Material Change endorsements. These endorsements shall be submitted along with the certificate(s) of Insurance so as to evidence their inclusion in the coverages required. 12. Indemnification. To the fullest extent permitted by law, the Operator shall defend, pay on behalf of, indemnify, protect, save and hold harmless the City from and against any and all liability, claims, demands, suits, or losses, including any and all outlay and expenses connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and damages to property, including loss of use thereof, which arises out of, results from, or is in any way connected or associated with Operator's administration, performance or provision of the SSMID services, improvements and activities pursuant to the provisions of this Agreement. It is the intention of the parties that the City shall not be liable or in any way responsible for injury, damage, liability, Toss or expense incurred by the Operator due to accidents, mishaps, misconduct, omissions, negligence or injuries either in person or property. The Operator expressly assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of or in connection with the Operator's administration, performance or provision of SSMID services, improvements and activities pursuant to the provisions of this Agreement, and Operator agrees to pay the City for all damages or injuries caused to the City resulting from the Operator's administration, performance or provision of SSMID services, improvements and activities pursuant to the provisions of this Agreement. The Operator's obligations herein to defend, indemnify, protect, save, and hold harmless shall include the obligation to pay all reasonable expenses incurred by the City in defending itself with regard to any of the aforementioned liabilities, claims, demands, suits or losses, including all out-of- pocket expenses such as attorney's fees and the value of any services rendered by the Legal Department of the City or any other officers or employees of the City. For purposes of this Section, the term "Operator" means and includes the Operator, its officers, agents, employees, subcontractors, and others affiliated with the Operator and the "City" means and includes the City of Iowa City, its elected and appointed officials, and its agents, employees, and others working on behalf of the City of Iowa City. 13. Non-Discrimination. The Operator agrees that it will not discriminate against any employee or applicant for employment because of age, race, color, creed, religion, sex, national origin, disability, gender identity, sexual orientation or marital status. Applicants will be evaluated and considered, and employees will be treated without regard to their age, race, color, creed, religion, sex, national origin, disability, gender identity, sexual orientation or marital status. The Operator agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause, The Operator further agrees that it will implement and follow a policy that all qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, national origin, disability, gender identity, sexual orientation or marital status. 14. Default. The Operator acknowledges that its rights as Operator are subject to its satisfactory compliance with the terms, conditions and obligations of this Agreement. Therefore, the City may terminate this Agreement in the event the Operator has failed to comply with any of the terms, conditions and obligations of the Agreement and such breach has not been remedied within thirty (30) days written notice thereof from the City. if the Operator has not remedied such breach of this Agreement within such time period, the City may by ten (10) days written notice to the Operator declare a default and terminate this Agreement. Upon such termination, the Operator shall without further notice transfer to the City all equipment used in conjunction with SSMID services, improvements and activities in accordance with Section 10. Also, upon such termination, the City will itself administer or will proceed to contract with another operator for the provision of SSMID services, improvements and activities. Such termination of this Agreement shall not constitute a release of the Operator from liability for payment of any outstanding expenses for which it is responsible under the terms of this Agreement. No waiver of the breach of any of the terms or conditions of this Agreement shall constitute a waiver of any other or succeeding breach of any other provision of this Agreement. 15. Meetings of the Advisory Board. The meetings of the Advisory Board shall be conducted in accordance with Chapter 21 (Open Meetings) of the Iowa Code. 16. Notices. All notices herein provided to be given shall be in writing and delivered personally or by registered or certified United States mail. The address of each party, until further notification in writing being: for City: City Manager Iowa City City Hall 410 East Washington Street Iowa City, IA 52240-1826 for Operator: Registered Agent Iowa City South District Self Supported Municipal Improvement District 1934 Boyrum St. Iowa City IA 52240 If notice is given by registered or certified mail, then the notice shall be deemed to have been given when the envelope containing the notice, properly addressed, is deposited in the United States mail at Iowa City, Iowa, postage prepaid. 17. Disclaimer. It is mutually understood by the parties that nothing in this Agreement is intended or shall be construed as in any way creating or establishing the relationship of copartners between the parties or as constituting the Operator as an agent or representative of the City for any purpose whatsoever. It is further mutually understood by the parties that the employees of Operator are not to be considered employees of the City. 18. No Third -Party Beneficiaries. No third -party beneficiaries are contemplated by the parties to this Agreement and no third party shall claim or be entitled to any benefits from any of the provisions hereof or the obligations imposed herein. 19. Provisions Binding. Each and every covenant and agreement herein contained shall extend to and be binding upon the respective successors, heirs, administrators, executors and assigns of the parties hereto. 20. Amendments. No oral or written statements, representations or promises with reference to this Agreement shall be binding unless made in writing and signed and properly executed by the respective parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. CITY OF IOWA CITY May ruce Teague -*-1-SA-14-- J STATE OF IOWA ) ) ss: JOHNSON COUNTY ) Approve City Attorney On this 20th day of September , 2022, before me, the undersigned, a notary public in and for the State of Iowa, personally appeared Bruce Teague and Kellie Fruehling, to me personally known, who being by me duly swom, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and ettAPAARACommission Number 538058 COMPASSION MISSION EXPIRES MARCH 14, 2025 it and by them voluntarily executed. Notary Public in and for the State of Iowa SOUTH DISTRICT SELF SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT By: AJG�N' �irn Michal Eynon-Irynch, its Boar Secretary STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this day of 131h 404 be r , 2022, before me, the undersigned, a Notary Public personally appeared 416114 cri -LpG>#j , to me personally known, who, being by me duly sworn, did state that she is the Secretary of the South District SSMID Board; that the seal affixed to the foregoing instrument is the seal of the corporation, and that the instrument as signed on ��behalf of the corporation by authority of its Board of Directors; and that MIA�A(n��" 1.40,14 acknowledged the execution of the instrument to be the voluntary a t and deed of the corporation, by it voluntarily executed. CATHERINE SINNWELL GERLACH Commission Number 780563 MyCltnilo.1 EXHIBIT B South District SSMID Baseline Services Vi14•410111314 AAMACT IOW led1640.1n 'rnmo3 �ittgx 110k12811f0:.) YM nos At er,RAM General Maintenance of Public Spaces and Property (Cleaning and Repairs) The City is responsible for general repairs to right of way, and streetscape amenities throughout the year. City Street Sweeping The streets located throughout the South District are swept three times per year. Snow Removal The City clears snowfalls of one inch accumulation or greater on public streets in the South District. The City does not clear snow within the privately v, ed Peppervvpod Plaza 7- • Fp�" �f Street Tree Maintenance ,'1v ° „' 1 J Trees in the public right-of-way are trimmed and treated as determined appropriate by the City. Police Patrol: l, f ,4 ��� , , The South District SSMID area is inside.the boundan s o officer-as§igned patrol beat. On average, that patrol beat is staffed by two officers each shift. The number of actual officers patrolling the beat that covers the South District SSMID varies based on the time of day, day of the week, officer availability, and overall community policing needs. More officers may be assigned to the area for special events, festivals, or when large crowds are anticipated. The specific focus of the police 4:14 ssma' taining the peace, deterrence and prevention of crime, traffic enforcement and contro , and pividing public service. In addition to responding to calls for service, the officers assigned to those areas conduct patrol activities by car, bike, and on foot. Additionally, the department employs a Community Outreach Officer and two Community Outreach Assistants who work together to foster positive relationships in the community through programming, public education, and social media platforms. Festivals The City financially supports on-going festivals that may occur within SSMID boundaries.