HomeMy WebLinkAbout2009-07-28 Bd Comm minutes07-28-09
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JUNE 5, 2009
MINUTES
Youth Advisory Commission
June 5, 2009 - 4:30 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:34 P.M.
Members Present: Gao, Green, Han, Heywood, Wahls
Members Absent: Diamitani
Staff Present: Karr
Others Present:
APPROVED
Summer of the Arts/Global Village Committee Report:
Green and Han discussed the activities that were prepared for the Global Village activities.
Summer of the Arts/Global Village Planning:
All members present eked out event staffing for the Global Village activities from 9:00 AM set-up
to the 4:00 PM closing time.
Moved by Diamitani, seconded by Han to adjourn 4:54 P.M.
Submitted by Heywood.
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Youth Advisory Commission APPROVED
June 7, 2009 - 4:00 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:10 P.M.
Members Present: Diamitani (arrived at 4:35), Gao, Han, Heywood, Wahls
Members Absent: Green
Staff Present: Karr, Wilburn (arrived at 4:30)
Others Present: none
Approval of Minutes: Wahls motioned to approve the minutes from April 5, April 23
and May 3. Gao seconded. The minutes were approved unanimously.
Secretary Position: Wahls said he would take the job, but said that come fall, he might
change his mind. Karr discussed whether or not we would really like to maintain the
Secretary position, offering to do the duties that would require a bylaw change. The
commission agreed to retain the position. Gao motioned to appoint Wahls as the
secretary. Heywood seconded. Wahls was approved secretary unanimously.
Budget: Karr mentioned that the budget would be in each packet throughout the year
so we could see a running total of what was in the budget.
Subcommittee Reports:
Youth Empowerment Grant -Heywood inquired when Green and Han would revamp the
empowerment grants. Karr pointed out that because Han and Green had the experience
with the grants, it would be great if they could offer their input before leaving the
commission.
Recognition Scholarship -Heywood expressed confusion as to what this was all about.
Wahls reminded the commission that there would be minimal progress on this issue until
the next year, as no money had been budgeted until FY10.
Summer of the Arts/Global Village -Han gave a brief summary of the event. Gao,
Wahls and Heywood then proceeded to recount their experiences at the booth. Karr
asked how many people had stopped by. Estimates varied, but clustered around 200.
Karr mentioned that was something we could review for the next year, as far as YAC
activities were concerned. She also recommended that a brief report be prepared be
complied by Green and Han that could account for supplies used and purchased; and
outlined activities.
Iowa City Rides - Wahls mentioned that Diamitani was on his way. He then said that Dr.
Plugge had given his support to the project and then talked about the Back to School
event briefly, because he had also discussed this with Plugge, before returning to Iowa
City Rides. He said that Plugge would talk with the principals and then said that he also
would be contacting principals. Karr recommended keeping the city attorney involved as
Minutes
June 7, 2009
Page 2
decisions are finalized and prior to commission action; and offered to send minutes from
the past few meetings and copy Wahls.
Back to School Event - Wahls said that he had gained Dr. Plugge's approval and that
the district would allow them to use their back to school mailing to help advertise the
event. Karr said that the city could help with printing costs. Wahls said that everything
sounded great and would present a full report at the next meeting. Karr reminded Wahls
to keep the City Attorney informed as well.
Youth Arts Innovative Project -Heywood said that she had been working on this as a
civics project for AP US Government and Politics. She said that she had complied a
lesson plan and would be compiling two more. She made a bunch of emails and would
be finishing her packet soon, would show it to the commission and then send it out to
teachers afterwards. Karr asked what the timeline was. Heywood said that callout was
on September 1, and event in December. Karr then asked about location. Wahls
mentioned that he was familiar with a local art gallery that might be interested in such a
project. Heywood mentioned the Robert Lee Recreation Center as another possible
location. Karr said that it could be reserved with advance notice and that parking would
be plentiful. She then said that the Downtown Association (DTA) might be planning
something for the holidays and recommended coordinating with the DTA so as to
maximize benefit. Heywood agreed, then mentioned that the commission would be left
with an awful lot of anonymous art when all was said and done. The group then briefly
entertained the possibility of auctioning the art off afterward.
Goals and Planning for 2009: Ross Wilburn then arrived. The commission briefly
discussed the Student Citizenship Awards and agreed to wait until fall and discuss with a
full commission.
Public Discussion: None.
YAC Gmail account: Karr explained that she had taken the idea up with the IT
department and the idea was not recommended. She then pointed to the web site as a
possible alternative means of communicating. Wahls asked if there was any possibility
that the YAC would be able to get city emails and said that cost could be covered by
Website and Advertising budget. Heywood expressed hesitancy in using those funds as
they had been discussed for various other expenditures. Diamitani then arrived. Karr
said she would look into that possibility but maintained that those accounts would
certainly have to be used exclusively for commission business. Han asked if the website
had received any questions, Karr said that was not the case. If it had, they would have
been forwarded to the commission. Wahls said that he had been hoping for a means of
YAC business communication.
Staff Update: Han stated this would be her last meeting as she would be leaving town
on June 26, and after her departure there would be 1 Tate and 1 West vacancy. Karr
said vacancies are advertised immediately once written notification is received, noting
that emails are acceptable and members could give notice with an effective date of later
in the summer to enable advertising to occur prior to their departure. Diamitani
mentioned he would be resigning as well. Karr encouraged both to submit letters of
resignation as soon as possible, as it would affect a meeting quorum and people
Minutes
June 7, 2009
Page 3
available for YAC events. Diamitani said he wasn't leaving until late August. Karr
pointed out Green would be Chair for the next meeting.
Han then asked what was up with the website bio/pictures. Karr said that she just
wanted to make sure they were up to date.
Meeting Schedule: The next meeting was scheduled for July 5, but Wahls suggested
the meeting be moved to July 12. Diamitani mentioned that he and Wahls would meet
frequently outside of scheduled meetings to make sure that the event (Back to School)
would be executed as planned. The group quickly agreed on July 12 at 4:30 p.m. Han
reiterated that the next meeting would mostly concern the Arts Initiative and Back to
School event.
Heywood asked if anybody could help with the Iowa City Pride parade she was
organizing on June 20 to carry a YAC banner. Gao and Diamitani said they would
probably be able to assist. Wahls said he would be out of town.
Wahls motioned to adjourn. Gao seconded. The commission unanimously voted to
adjourn. Meeting adjourned 4:45 P.M.
Minutes
June 7, 2009
Page 4
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2009
(Meeting Date)
NAME TERM 1/4 1/8 1/27 2/12 3/1 4/5 4/23 5/3 6/5 6/7
EXP.
Hannah Green (Regina) 12/31 /0 N M X N M N M X X X O/E X O/E
9
Michelle Han (West) 12/31 /0 N M X N M N M X X X X X X
9
Patrick Diamihani (At~arge) 12/31 /0 N M X N M N M X O/E X O/E O/E X
9
Luan Heywood (City) 12/31 / 1 N M X N M N M X X X X X X
0
Zach Wahls (At~arge) 12/31 /1 --- --- --- N M X X X X X X
0
Position Vacant (Tate) 12/31 /1 --- --- --- --- --- --- --- ---
0
Jerry Gao (At-Large) 12/31 /0 --- --- --- --- --- X X X X X
9
Danielle Malatek (At-urge) 12/31 /0 N M O/E N M --- --- --- --- --- --- ---
9
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
--- = Not a Member
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APPROVED
Youth Advisory Commission
July 12, 2009 - 4:30 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:40 P.M.
Members Present: Gao, Green, Heywood (arrived at 4:40), Wahls
Members Absent: Diamitani
Staff Present: Karr
Others Present: None
Approval of Minutes:
Heywood motioned to approve the minutes of both June 5th and 7th. Gao seconded.
The minutes were unanimously approved.
Budget:
Heywood asked why the Global Village budgeted amount for FY10 had been halved.
Green said that not even half of the funds had been used in FY 09, hence the decline in
funding requested and awarded for FY 10.
Subcommittee Appointments and Reports:
Youth Empowerment Grant -Han, having resigned, is no longer a part of this
committee. Green had nothing to report, but stated she would review the information for
updating prior to school starting in the fall.
Recognition -Gao was appointed to this committee. There was nothing new to report.
Summer of the Arts/Global Village -Green reported that she had the supplies left over
from the event and would provide a report for the next meeting. Heywood suggested
counting the flags left for an approximate count of people served.
Iowa City Rides - Wahls reported that ICL was on the agenda for the next meeting of
Bicyclists of Iowa City.
Back to School Event - Wahls reported on the state of the project. He shared the press
release and the flier that will be circulated in the area. The project is for Iowa City
students K-7 graders, including Regina, and it is anticipated that 4,500 fliers will be
needed. The response was generally positive. The group then discussed food and
decided to try and get food from within the Iowa City area. Green said she would
contact Hy-Vee and Wahls would contact various other vendors in the IC area. Karr will
contact Parks and Recs, trying to waive the rental fee for the shelters and get
information about the Riverside Theater on August 15th, Wahls will get confirmation on
the pool rental and cost. The group then scheduled an extra meeting for planning on
July 15th at 4:00 p.m. with the event as the only agenda item. Heywood discussed the
Youth Advisory Commission
July 12, 2009
Page 2
possibility of less direct marketing. Karr will bring back estimates of printing and the
YAC will discuss sending out fliers to community centers.
Youth Arts Innovative Project -Heywood presented her timetable for the event. She
said that we ought to start brainstorming locations and dates. She noted that as soon as
locations have been identified and secured, they would be included in the information
packet going out after December 1St. She then asked Karr where artists out to submit
their work. Karr replied that they could be mailed to the attention of the City Clerk. The
YAC discussed how long the show ought to remain. Two weeks seemed appropriate.
Heywood then asked if we ought to have speakers at the event, seeing as two purposes
include advertising the Youth Empowerment Grant and increasing name recognition of
the YAC. Karr asked how staffing the two week show run would go, Heywood pointed
out that that would depend on the nature of the venue. Possible locations include:
Recreation Center, UAY, art galleries and banks. The question of whether or not to
include North Central Junior High came into play, the group then discussed that issue,
deciding to include North Central in the project. The discussion touched on the nature of
the Youth Empowerment Grant, which Karr said had only to benefit Iowa City citizens,
not necessarily be conducted by Iowa City citizens within the present guidelines.
Review draft Annual Report:
Will be reviewed further on July 15tH
Goals and planning for 2010:
Student Citizenship awards will have to wait until the board is full.
Public Discussion:
No public discussion.
Staff Update:
The commission reviewed the commission's status. A few members had been
reassigned so as to free up at-large slots and give the commission more flexible
openings.
Meeting Schedule:
Already discussed.
Heywood motioned to adjourn. Wahls seconded. The meeting was unanimously
adjourned, 5:40 P.M.
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APPROVED
Youth Advisory Commission
July 15, 2009-4:00 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:10 P.M.
Members Present: Gao, Green, Wahls, Diamitani
Members Absent: Heywood
Staff Present: Karr, Wilburn
Others Present: Assistant City Attorney Eric Goers
Approval of Minutes:
Wahls motioned to approve the minutes. Gao seconded. The minutes were
unanimously approved.
Back to School Event Report:
Wahls reported that John's Grocery would provide 400 hotdogs and 400 hamburgers for
just under $1,100. Wahls then suggested that we switch the event's theme to ice cream
and Heyn's Ice Cream could provide enough ice cream, the freezer, utensils and bowls
for $639. He then suggested putting out donation buckets and rebranding the event as
a fundraiser for a charity benefitting Iowa City youth. Green then reported that Hy-Vee
would provide 700 hamburgers and 700 hotdogs for about $700.
Assistant City Attorney Goers then asked who would be doing the grilling. The
Commission discussed the possibility of getting football players to do the grilling. Green
mentioned that the grill would come with a Hy-Vee employee. Goers then mentioned
that ice cream has way less potential for any kind of liability. Wahls then pointed out
that going the ice cream route would also save money. Wilburn then reminded
everybody to keep it simple. The easier clean up would be the better. Wahls then
mentioned that Heyn's would take back whatever unopened ice cream we don't use and
would be able to provide more if we needed it.
Green asked if this citywide ice cream social would conflict at all with the smaller,
elementary school ice cream socials. Wahls said that the Commission needs to
advertise this as a city event, not a school event. Wilburn brought up the fact that
charitable donations are tax deductible and we need to figure out if people are
expecting to use those donations as a tax break, because you don't get a tax break for
donating to the city. Diamitani wondered aloud if we needed the fundraiser angle at all.
Youth Advisory Commission
July 15, 2009
Page 2
Wahls agreed that it was by no means a necessity, but as we are a Youth Advisory
Commission, we ought to be forwarding the interests of youth. Wahls said that he was
thinking of a charity like Mittens for Cassie, but not that exact charity because it seems
odd to bring mittens to a fundraiser in August. Diamitani asked if we would be including
that on the fundraiser on the flier, Wahls said we probably should.
Diamitani then asked how parents would view the event. Will it be perceived as a
fundraiser or a back to school get together? Wahls said the two didn't have to be
mutually exclusive. Wilburn then asked if childcare would be provided. Everybody
agreed that this was a pressing point, and that the fliers need to specify that there will
not be childcare provided and that the event is targeting families. Goers said that the
fliers really need to stress that childcare is not provided, so as to prevent people from
just dropping off their kids. Goers then inquired to the depth of the martial arts
demonstration and asked if there would be any dangerous weapons present. Diamitani
responded that there would be nothing particularly dangerous, mostly just forms and
breaking boards.
Wahls reported that Program Supr. Matt Eidahl from the pool said that the commission
would have to pay $2.40 per admission into the pool and that free swimming is basically
out of the question. Diamitani pointed out that the big difference between our event
and the elementary events was the location, so if swimming was out of the question, we
should utilize the park and really stress the games and demonstrations. Karr mentioned
that she thought including a program (showing times) on the flier would be a good idea.
Wahls said that that would significantly increase printing costs. Wahls then suggested
perhaps printing larger posters with the schedule on them. Gao asked if people would
be more interested in free ice cream or free hamburgers and hotdogs. Wahls and
Wilburn both said that they would take ice cream over hamburgers on a hot night.
Wahls then asked if Hy-Vee would be willing to donate drinks, if they sill wanted to be a
part of the event. Karr mentioned that McDonalds is known for donating orange drink.
Goers mentioned Hy-Vee's root beer, and Diamitani then pointed out that we could
adopt a root beer float theme. The Commission agreed that kids certainly love their ice
cream floats. Diamitani then asked if PTO members would be able to provide baked
goods. Green mentioned that it would probably be better to keep it simple, but also
said that PTO members would be great supervisors. Wahls mentioned that interact
groups would also be great for supervision and inquired what the equivalent was at
Regina. Diamitani asked if the Arts Initiative would wind up being a part of this or not,
and the general consensus was that the answer was "no." Green said that between the
other art event, this might seem a little extraneous. Diamitani then raised the possibility
of staggering the demonstrations throughout the night.
Youth Advisory Commission
July 15, 2009
Page 3
Karr pointed out that asking vendors to donate drinks was completely separate than
asking them to donate meat and entrees, noting John's Grocery's mini keg of root beer
would work well. Next on the agenda was clean up and or set up. The interact groups
and football teams would certainly be a part of that effort. The area will be ours from 3
to 8 so time ought not be an issue. The commission agreed that swimming is basically
just out the question given its tremendous cost. Green asked if we would need both
high schoolers and PTO members. Goers interjected and mentioned that it would be
very beneficial to have lots of adults. He then went back to the games, and said that the
more organized the games are, the more liable we can be. Wahls then suggested the
game of "boom ball" which is essentially softball played with a big rubber ball instead of
softball. Goers said that this, among the other pickup games, sounded pretty safe.
Green asked if there would be enough space. Karr agreed with Wahls that shelters 6, 7
and 8 take up a big swath of the park. Wahls asked if there were any charities that came
to mind. Karr brought up that the mittens idea might actually be one worth pursuing,
seeing as it removed the tax break monetary aspect. Wahls suggested having bins for
the gloves but also having jars for monetary donations, which would all go to the
charity. The estimate for the printing of flyers was $236.
Wahls listed the final things that the YAC needed to know before printing the flier:
1) If we can get root beer from Hy-Vee or John's
2) JPEG from Hy-Vee (or John's) of their logo if yes to 1)
3) JPEG from Heyn's for flier for providing ice cream
4) Make sure to stress no child care provided, and ages K-7
Wahls noted that all the fliers had to be sorted by school when delivered to the ICCSD.
Karr said that if she was given those numbers, she could possibly get that done as the
printing happened. The Commission agreed to meet the next week at 4:00 on the 22"d
Review Annual Draft Report:
The YAC reviewed the Annual report to the City Council. Minimal changes were made.
Wahls motioned to approve the report with changes. Gao seconded. The report was
unanimously approved.
Other Business:
None.
Diamitani motioned to adjourn the meeting. Wahls seconded. The YAC unanimously
voted to adjourn 5:25 P.M.
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3b 5
MINUTES
HISTORIC PRESERVATION COMMISSION
THURSDAY, JUNE 11, 2009
EMMA J. HARVAT HALL
Approved
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Lindsay Bunting Eubanks, William Downing,
Alicia Trimble, Frank Wagner
MEMBERS ABSENT: Pam Michaud, Jim Ponto, Ginalie Swaim
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Heidi Anderson, Helen Burford, Colleen Keith, Chad Lueken, Jack McMahon
CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:00 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
430 North Ban Buren Street.
Kuecker said this project involves the addition of a ramp. She said there is currently a ramp at the front
door; however, it is too steep for the applicant to adequately maneuver. Kuecker also stated that the
access through the front door to the living spaces is difficult due to several doors and thresholds. She
said the applicant would therefore like to add a ramp to one elevation, replacing a window with a door.
Kuecker showed the plan, demonstrating where the door would be where and where there would be a
platform, a ramp, and a concrete walkway at the bottom. She showed an elevation of where the door and
ramp would be.
Kuecker said the ramp is to be built by Elder Services as a temporary ramp. She said there would not be
permanent footings, but there would be concrete block with posts set into those blocks. Kuecker said this
allows for Elder Services to move this to another location when it is no longer needed by the applicant.
She said that staff recommends approval of the project as presented in the application.
Keith introduced herself as the owner of the property. McMahon, the contractor for this project, said that
he has done a lot of work for Elder Services over the years. He referred to his drawings and said that he
has the proper slope, and all of the ADA issues have been addressed.
Keith said that she would eventually like to have a driveway put here, as it would be much more
convenient. Kuecker said that the curb cut would need to be approved, but in the past, this has been
done as a certificate of no material effect.
MOTION: Baker moved to approve a certificate of appropriateness for the application for 430
North Van Buren Street, as submitted. Baldridge seconded the motion. The motion carried on a
vote of 6-0. (Michaud, Ponto, and Swaim absent)
604 Grant Street.
Kuecker said there are four projects involved in this application. She stated that the first involves removal
of the replacement siding and restoration of the wood siding. Kuecker said that meets the guidelines, and
staff recommends approval.
Kuecker said the second facet involves replacement of windows. She said the first floor windows have
been replaced by a previous owner, and the current owner would like to replace the rest of the windows in
the house with Marvin metal-clad wood, double hung windows that are six over six to match the existing
Historic Preservation Commission
Thursday, June 11, 2009
Page 2
windows and the windows on the first floor. Kuecker stated that staff believes that meets the guidelines
and recommends approval.
Kuecker stated that the third part of the project involves removal of the carport. She said it is held up by
chains. Kuecker said this is anon-historic addition to the building, and the documentation notes that as
well. She said the guidelines recommend that anon-sympathetic, non-historic addition be removed, and
staff recommends approval.
Kuecker said the fourth portion of the application is the conversion of a portico porch into a full width
porch. She showed a drawing of the proposal. Kuecker said that although portico porches are more
common in the Colonial Revival style, a full width porch is not uncommon. She said staff believes this is
an appropriately designed full width porch for this house, as it still emphasizes the front door with the
pediment above it. Kuecker said staff finds the porch to be compatible and recommends approval.
However, Kuecker said there is a possible zoning code setback issue. She said she is uncertain how
deep the porch could be with the setbacks. Kuecker said staff would like to add an additional condition to
the recommended motion that if the porch cannot be six feet deep or deeper, then it should not be built.
She said that asix-foot porch is a usable porch, and a smaller porch would look like a false facade.
Kuecker said there is a 15-foot setback requirement, and she could not be certain where that would fall
on the property until it is measured by a surveyor. She said that overall, staff recommends approval as
presented in the application, with the conditions that the divided lights in the replacement windows either
be true divided lights or be created with muntin bars adhered to both sides of the glass but not with snap-
in muntin bars; that if a balustrade is needed on the porch, it must meet the requirements of 4.10
Balustrades and Handrails and be subject to review by chair and staff; that the columns be reused for the
porch, if possible, and that any new columns must match the proportion and appearance of the historic
columns; and if the porch is not capable of being six feet deep or deeper, a full width porch should not be
built.
Anderson, the owner of the property, showed an updated drawing provided by the architect. She
provided photographs of other colonial houses with front porches.
Bunting Eubanks asked Kuecker if she had comments regarding the note received by the Commission.
Kuecker said that she and others in her department had reviewed the note and did not necessarily agree
with the statements in the note. She said it does not change her recommendation. Kuecker said that she
does not believe this is a Victorian-style house, as it has Colonial-style elements to it. She said the porch
has colonial elements to it that are commonly seen on other colonial revival houses. Kuecker said staff
does not feel this is an incompatible porch for this house, as there are many colonial revival houses with
this sort of porch.
Kuecker said, regarding the statement about the carport being a side porch, it possibly was a side porch,
although it is hard to tell at this point. She said that it has been so significantly altered that even if it had
been a side porch, the likelihood of restoring it to such is not high.
Anderson said she had photographs of the house from the former owners, who owned the house for 60
years. She said that the pictures show the carport here from the 1940s.
Baldridge asked if it would be possible to retain the columns. Bunting Eubanks said the columns would
be retained. Baldridge said that the drawings show square columns. Anderson said that she could
change that if necessary; she could reuse the columns but would have to find more columns to match.
Anderson asked if that is a deal breaker - if they were having trouble matching the columns. Bunting
Eubanks said that is something the Commission could discuss. Bunting Eubanks said the Commission
normally likes to retain the columns that are there originally.
Regarding the architectural style, Kuecker stated that something that looks similar to what the building
has now would be better; a classical style column would be better than just a plain square column.
Historic Preservation Commission
Thursday, June 11, 2009
Page 3
Bunting Eubanks said the other thing the Commission can do is to make it a condition that when the
applicant finds appropriate columns, they can be approved by staff and the chair.
Wagner said that the brick work should match the foundation brick. He asked what was on the original
house. Anderson said that it is red brick. Wagner said that if the owner could match the brick, that could
make it look like it was done originally.
Regarding the columns, Baker said that matching them is a challenge, but most of the photographs show
a round column. Bunting Eubanks asked if perhaps a slightly different size would work. Baldridge said
that they may have to be bigger around, but one could justify that. Baker said she would like to see the
columns retained, as they are an original feature of the porch.
The Commission discussed adding a condition to the motion regarding staff and chair approval of the
columns and having the brick match the rest of the house. Wagner said that type of brick is available at
Phil's Building Supplies.
MOTION: Wagner moved to approve a certificate of appropriateness for the application for 604
Grant Street as presented with the following conditions: the divided lights on the replacement
windows either being true divided lights or being created with muntin bars adhered to both sides
of the glass, but not with snap-in muntin bars; if a balustrade is needed, it must meet the
requirements of 4.10 Balustrades and Handrails and is subject to review by chair and staff; the
columns being reused for the porch if possible, with any new columns to match the proportion
and appearance of the historic columns, with staff and chair to approve any difference; the porch
must be at least six feet deep; and the brick on the porch piers must match the foundation brick,
subject to staff approval. Trimble seconded the motion. The motion carried on a vote of 6-0.
(Michaud, Ponto, and Swaim absent)
CONSIDERATION OF MINTUES FOR MAY 28, 2009.
MOTION: Trimble moved to approve the minutes of the May 28, 2009 meeting of the Historic
Preservation Commission, as written. Downing seconded the motion. The motion carried on a vote of 6-
0. (Michaud, Ponto, and Swaim absent)
OTHER:
Presentation by Chad Lueken Adams Architectural Millwork Co. about historically accurate storm
windows windows, doors, and other millwork.
Kuecker said that she was unable to make arrangement with Cable TV to videotape this presentation,
although it is being tape recorded.
Lueken said that a lot of people don't know about the resources available for historic homes. He
discussed suggestions for replacing historic windows and his five possibilities pertaining to this -salvage
of the current window, replication, replacement kits, insert windows, and a full window replacement.
Lueken discussed the pros and cons of each category.
Lueken also discussed different types of storm windows and showed. samples of different types, citing the
varying components of the range of available windows, and also the types of doors his company
provides. Commission members asked questions about the costs of the different windows, the different
materials used in making the windows, and other facets of window-making and installation.
Kuecker referred to the memo in the Commission packet that was sent to the City Council regarding
historic preservation and energy efficiency.
Burford discussed a program that Friends of Historic Preservation would like to hold jointly with the
Commission, possibly in the fall, about sustainability and historic preservation. She said that having an
someone show how to fix windows or do things a homeowner can do on his own would be a good thing to
Historic Preservation Commission
Thursday, June 11, 2009
Page 4
have on the program. Burford said she would like to have different experts review different issues. She
said that she is asking the Commission to endorse the program.
Baker stated that this is a good topic and a timely one. Bunting Eubanks asked what kind of help Friends
would like besides the Commission's stamp of approval. Burford said that Friends is first looking for a
location in which to hold such a program.
The consensus of the Commission was to help Friends of Historic Preservation organize such a program
and also to find/provide a location for the program.
Kuecker said that City Council would like the Commission to include suggestions for energy efficiency in
its revised handbook. She said the City Council might also like to have a joint meeting with the
Commission to talk about such issues when the guideline revisions are being discussed.
ADJOURNMENT
The meeting was adjourned at 6:57 p.m
Minutes submitted by Anne Schulte
SIPCD/Minutes/HPC/HPC O6-11-09.doc
Historic Preservation Commission
Attendance Record
2009
Name Term
Expires 1108 2H3 3/12 4h3 SH4 5128 6111
Baldrid a 3129/11 X O/E X X X X X
Baker 3/29/09 X X X 0/E X X X
Downin 3/29/10 X X X X X X X
Eubanks 3129111 X X X X X X X
Hirschman 3/29/11 -- -- X O/E X X -- -- -- --
Michaud 3/29/09 X X O/E X X O/E O/E
Ponto 3129/10 X X X X X X 0/E
Swaim 3/29/09 X X X O/E O/E X O/E
Trimble 3/29/10 X X X X X X X
Wagner 3/29109 X X X X X O/E X
Key:
X =Present
O =Absent
O/E = AbsenUExcused
07-28-09
3b 6
MINUTES FINAL
Iowa City Airport Commission
May 21, 2009
Iowa City Airport Terminal - 6:00 PM
Members Present: Greg Farris, Howard Horan, Janelle Rettig, John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jay Honeck, Rex Brandstatter, John Yeomans, Peggy Slaughter,
Harrel Timmons, Toby Myers, Larry Bell
RECOMMENDATIONS TO COUNCIL:
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:01 P.M.
APPROVAL OF MINUTES FROM THE APRIL 16 AND MAY 6, 2009
MEETINGS:
Horan noted that on the attendance sheet, it shows that he was not in attendance at two
April meetings. He stated that he does not remember missing any meetings. Rettig noted
that Tharp would look into this. Staley moved to accept the minutes of the April 16,
2009 meeting as submitted. Farris seconded the motion. Carried 4-0. Rettig asked if
anyone had any corrections to the May 6 minutes. Farris moved to accept the minutes
of the May 6, 2009 meeting as submitted. Staley seconded the motion. Carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park / U of I Aircare Facility -Tharp stated that he has
not received any updates from Peggy Slaughter on this. Dulek noted that they
should table this item until later in the discussion as Slaughter is expected to
attend this evening. Farris moved to table item 4.a. until later in the
agenda. Staley seconded the motion. Carried 4-0.
Iowa City Airport Commission
May 21, 2009
Page 2 of 7
b. Gilbert Street Land Parcel
1. Public Hearing -Rettig called the public hearing to order.
Rex Brandstatter, the real estate agent representing Larry
Bell, spoke first. He noted that they have spent a lot of time
reviewing the proposal and would like to move ahead with it.
Tharp responded to questions regarding the protection zone
and what regulations must be followed at this point. Rettig
then closed the public hearing.
2. Consider Resolution #A09-09 Approving the Land Lease
With Larry Bell -Horan moved to consider Resolution
#A09-09 approving the land lease with Larry Bell;
seconded by Staley. Carried 4-0.
a. Aviation Commerce Park / U of I Aircare Facility -Peggy Slaughter briefed
members, stating that she should have an offer for Lot 1 in her hands by the
end of the day tomorrow. Staley then recused himself as an Airport
Commission Member and participated in the discussion as a UIHC employee,
confirming Slaughter's announcement. This offer will be contingent on
several issues, one being approval by the Board of Regents. The discussion
continued, with Slaughter noting that there is another party interested in Lot
17.
c. Private Hangar Construction -Doug Moore -Tharp noted that he does not
have anything new on this issue.
d. Farmer's National / Merschman Seeds -John Yeomans addressed the
Commission, stating that he has a lease agreement ready. He added that he
will be out of town for the June meeting, and he asked if the public hearing
could be set sooner than this. Dulek reminded the Members that there must be
sufficient time to post the public hearing date.
1. Consider Resolution #A09-10 Setting Public Hearing for
Lease Amendment -Staley moved to consider Resolution
#A09-10 to set the public hearing for June 18, 2009;
seconded by Horan. Carried 4-0.
e. FAA/IDOT Projects -AECOM -David Hughes -Tharp noted that due to
illness, Hughes would be unable to attend this evening's meeting. Rettig
stated that they should send a card to Hughes, and Tharp stated that they could
do this.
i. Runways 7/25 & 12/30 -Tharp noted that the pre-construction
conference was held today. He stated that the contractor presented
a timeline where they would like to do 12/30 first, leaving 7/25 for
the second half of the project, putting the runway closure at
September 1 through the 28th. He noted how this is completely
2
Iowa City Airport Commission
May 21, 2009
Page 3 of 7
different from what has been expected. After further discussion
following today's meeting, Tharp noted that he would be
discussing this with Hughes in order to get the schedule redone,
back to where 7/25 would be first on the construction schedule.
Others agreed that this does need to be done this way -with 7/25
getting done first. Tharp shared what the contractor's reasoning
was for changing the schedule, noting that the contract is still for
150 days total. Rettig noted that the bid package had the project
laid out in phases, with the new proposal completely flipping this
schedule. Members further discussed this issue, with Tharp noting
that they need the actual closure date so they can give tenants a
better idea of when this will be happening. Rettig spoke to the
concern by the contractor at today's meeting concerning drainage
issues, and why the contractor is proposing this flipped schedule.
Staley noted that he believes having closure in September would
not be a good thing. Rettig spoke to her concerns regarding this
schedule, and she believes they should move ahead with the
phasing as originally discussed. Dulek noted that she believes they
should go with what was bid on, agreed to, and bonded for.
Tharp then discussed where the grants are at this point, and the
AIP that has been approved. It is hoped that these funds will be
released very soon. Tharp then further explained the status on all
of the outstanding issues.
1. Consider Resolution #A09-11 Authorizing Chair to Accept
FAA Grant Awards -Farris moved to consider Resolution
#A09-11 authorizing the Chair or designee to accept the
FAA grant awards; seconded by Staley. Carried 4-0.
2. Consider Resolution #A09-12 Accepting Bids and Awarding
Project -Farris moved to consider Resolution #A09-12 to
accept bids and award project; seconded by Horan.
Carried 4-0. Rettig noted that this is a contract for
$3,413,671.50. She then asked Tharp to share with the
Members their idea to request from the FAA an approval to
use the "extra" funds left over on this contract for other
items, such as the hangar project. Tharp state that he was
going to send a letter to the FAA requesting the reallocation
of the remaining stimulus funds back to Iowa City in order to
provide for a new hangar.
3. Consider Resolution #A09-13 Approving Task Order #3
With AECOM for engineering construction services -Staley
moved to consider Resolution #A09-13 to approve task
order #3 with AECOM; seconded by Horan. Carried 4-0.
Iowa City Airport Commission
May 21, 2009
Page 4 of 7
4. Consider Resolution #A-09-14 Approving Task Order #4
With AECOM for engineering construction services -Horan
moved to consider Resolution #A09-14 to approve task
order #4 with AECOM; seconded by Farris. Carried 4-0.
ii. South Aviation Development Study -Tharp gave Members copies
of the study. He noted that as this study was funded by an FAA
grant, the Commission does need to approve the study so the
process can be closed out. Tharp continued, briefly explaining the
study. He stated that they do need to meet with the City Council
and present the study, and are tentatively planning on doing this at
the Council's June 15 work session. The discussion continued,
with Members discussing the possibilities of the south airfield area.
Rettig asked if Tharp would be able to get an electronic copy of the
Willow Creek Study, and he will check into this. Rettig added that
she would like to see something in writing for when they present
the study to the Council, taking all of their concerns and putting
these thoughts down on paper. Tharp will work on this for Rettig.
Basically, the Members agreed that until the north area is
completely sold, they do not anticipate doing anything in the south
area in regards to development.
1. Consider Resolution #A09-15 Accepting South Airfield
Planning Study -Staley moved to consider Resolution
#A09-15 to accept the South Airfield Planning Study;
seconded by Horan. Carried 4-0.
iii. 2008 Pavement Rehab (North Taxilanes) -Tharp stated that these
areas still need to be repaired, and that they are still withholding
part of the payment on this contract until such repairs are made.
iv. Obstruction Mitigation -Tharp stated that he has no update at this
time. Dulek added that the last she heard, Hughes was waiting for
Mediacom to complete something. Tharp stated that he has not
seen anything yet either from Mediacom.
v. Building H -University of Iowa Hangar Expansion -Tharp stated
that the change order for the sanitary sewer issue has been taken
care of. This led to a discussion of change orders to which Dulek
responded to Members' questions. Rettig stated that she believes
they need a resolution allowing the chairperson to approve these,
to a certain amount. Dulek will come up with something for the
Commission to review at their next meeting regarding this. The
expected completion time for Building H is early September.
£ Hangar #56, Sublease Request -Tharp noted that Terry Edmonds is the person
who has a glider bay at the Airport. He has been allowed to sublease over the
winter months to Jet Air. This sublease is a bit different, as it would be during
the summer months to an ultra-light pilot. Horan moved to approve the
sublease request for hangar #56; seconded by Staley. Carried 4-0.
4
Iowa City Airport Commission
May 21, 2009
Page 5 of 7
g. Airport Operations; Strategic Plan-Implementation; Budget; Management -
Tharp spoke to the Hertz lease, noting that the contract is good until July of
2010. Rettig then asked about contracted improvements on page 7, and what
the plan is to get things done by July 1st. Tharp addressed this, stating that his
list of things to do includes the boiler and asphalt work. Rettig then spoke to a
conversation that she had recently with John Dane regarding the areas of the
Airport that need to be cleared of brush and such. She stated that she believes
they need to take care of these issues. Tharp noted that this is one of the items
that he has discussed with Jet Air, to see if they can work on this during the
runway closure period. Rettig noted that she would like to postpone any
fencing at this point and work on getting some of these other issues taken care
of first. The discussion continued, with Tharp talking about roofing and door
issues at the Airport. Rettig asked for clarification from Dulek on the dollar
amount that she is able to authorize expenditures for. Dulek noted that it is
$10,000. Rettig then asked Tharp to get multiple bids on the asphalt work that
they have discussed.
h. FBO Staff Report -Harrel Timmons from Jet Air addressed the Commission
next. He noted that officially this month they have completed their first six
months of covering the Airport maintenance and cleaning. He added that he
would like to see this on next month's agenda for further discussion, as well,
after the Commission has time to review what he presents to them this
evening. Timmons noted that in general he thinks everything has gone pretty
well. They are starting to get a feel for what is needed and how many people
they need to get things done. As far as the mowing and snow plowing, he
noted that they have been trying to keep their pilots busy with these tasks as
flights are still down. Noted as a primary concern is the chain of command in
determining what needs to get done, and Timmons further explained this to
the Members. Timmons then talked about a recent incident where his workers
were asked to fill in some tire tracks that he stated were not their
responsibility to do, that it was on the right-of--way, and he questioned this
type of work being done. The conversation continued with Timmons talking
about the wooded area that the Members have been discussing, and the need
to clean this area up. He noted that he has been over to this area, and that
there are a lot of scrub trees in there. Timmons then addressed the door issue,
noting that he would suggest cutting the bottom of the door off, and adding a
rubber seal at the bottom to help it seal better. Rettig noted that earlier today
she saw Timmons' crew doing some landscaping, and she thanked him for
getting this started. The topic then turned to the need for flaggers during the
runway construction, and Rettig let Timmons know about the possibility of his
crew doing this. Tharp noted that he will be at a meeting concerning this next
week. Timmons then asked the Commission to look over the handouts he
gave them, to review the reports, and that they meet up again in a month or so
to discuss them further.
5
Iowa City Airport Commission
May 21, 2009
Page 6 of 7
i. Subcommittees' Reports -Tharp stated that the newsletter has been printed,
and that he will get copies to the Members.
j. Commission Members' Reports -Farris thanked Pat and Jet Air for helping
with a Boy Scout tour that he took part in recently. Horan noted that he added
some pictures to the Facebook page that the Airport has. Rettig and Farris
both noted that they will be gone the first part of June.
k. Staff Report -None.
SET NEXT REGULAR MEETING: Thursday, June 18, 2009 at 6:00 P.M.
ADJOURN: The meeting adjourned at 7:54 P.M. Moved by Farris to adjourn,
seconded by Staley. Carried 4-0.
Chairperson
Date
6
Iowa City Airport Commission
May 21, 2009
Page 7 of 7
Airport Commission
ATTENDANCE RECORD
YEAR 2009
Meetin Dates
NAME TERM
EXP. 118 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18
Greg Farris 3/1/13 X X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E O/E
Howard Horan 3/1/14 X X X X X O/E X X X
Janelle Rettig 3/1/12 X O/E X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
7
3b 7
MINUTES FINAL
Iowa City Airport Commission
June 18, 2009
Iowa City Airport Terminal - 6:00 PM
Members Present: Greg Farris, Howard Horan, Janelle Rettig, John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jay Honeck, John Yeomans, Peggy Slaughter, Randy Miller, David
Hughes, Joe Merschman, Turk Regennitter, Reyna Wilkens, Tim
Busch, Clint Simplot, Phillip Wolford
RECOMMENDATIONS TO COUNCIL: The Commission recommends that
Council accept the purchase offer on Lot 1 of Aviation Commerce Park.
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:00 P.M.
APPROVAL OF MINUTES FROM THE MAY 21, 2009 MEETING:
Rettig asked if anyone had any changes to the May 21 minutes. Staley moved to
approve the minutes of the May 21, 2009 meeting as submitted; seconded by Farris.
Carried 4-0.
PUBLIC DISCUSSION:
Honeck stated that the Air Race Classic is underway, which is where Gardinier is.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park / U of I Aircare Facility - (Staley recused himself
due to conflict of interest.) Peggy Slaughter addressed the Commission,
stating that they now have afull-price offer. She noted that timing issues are
the only concern at this point. Dulek noted that the public hearing on this has
been set for the Council's June 30 meeting. Tharp recommended that
someone be at this meeting and let the Council know that this is a highly
supported project as it is aviation related. Slaughter asked that they let her
know which meeting, the work session or the formal, they will be discussing
this issue with the Council as the University would like to have their
representative there, as well.
Iowa City Airport Commission
July 10, 2009
Page 2 of 5
Consider a Motion Recommending Sale of Lot #1 -Horan moved
to recommend that the City Council accept the full-price
purchase offer on Lot #1; seconded by Farris. Carried 3-0
(Staley recused himself due to a conflict of interest)
b. Farmer's National / Merschman Seeds -
i. Public Hearing -Rettig opened the public hearing. Joe Merschman
spoke to the Commission, stating that he has the lease and is ready
to sign it with Turk Regennitter, if the Commission approves it.
He added that there is one correction to be made, and he addressed
this briefly. Rettig asked for some clarification on the various
parts of the lease, and Merschman explained the gate agreement
portion. Tharp noted that it was all wrapped into one agreement.
A brief discussion ensued on the gate locks and who all has keys
for these locks. It was noted that Merschman has done a good job
taking care of the weeds and brush around the area. Rettig then
closed the public hearing.
ii. Consider Resolution #A09-16 Approving Amendment to Lease
and Gate Agreements -Staley moved to consider the resolution;
seconded by Farris. Carried 4-0.
iii. Consider a Motion Approving Regennitter Farms sublease to
Merschman's Seeds -Farris moved to approve the Regennitter
Farms sublease to Merschman's Seeds; seconded by Horan.
Carried 4-0.
Consider a motion to adjourn to executive session to discuss strategy with
counsel in matters that are presently in litigation or where litigation is
imminent or where its disclosure would be likely to prejudice or disadvantage
the position of the governmental body in that litigation. Farris moved to
adjourn to executive session, seconded by Staley. Carried 4-0.
d. FAA/IDOT Projects -AECOM -David Hughes addressed the Commission,
and apologized for missing last month's meeting. He had been hospitalized
and was unable to travel at the time.
i. Runways 7/25 & 12/30 -Hughes stated that they have worked out
final quantities with Metro, and have the final change order
approved by the FAA on this project. Hughes then spoke about the
economic stimulus funding and what has come through so far.
This money will be for the southern portion of 12-30, and the
contractor has started on this phase. Hughes then introduced Clint
Simplot, one of the contractors on the runway project, who spoke
briefly on the project and timeframes. Hughes noted that they need
to be careful of timing as they don't want to run out of construction
time before the winter season. The discussion continued, with
Hughes noting that calls will be made to the State on Monday to
2
Iowa City Airport Commission
July 10, 2009
Page 3 of 5
see about the funding timeframes. Members discussed what they
may need to do if they are unable to obtain funding for this year's
construction season.
1. Consider a Resolution Accepting Work on Runway 7-25
Reconstruction (Phase 1) -Farris moved to consider
Resolution #A09-17 accepting work on Runway 7-25
reconstruction (Phase 1); seconded by Staley. Carried 4-
0.
ii. 2008 Pavement Rehab (North Taxilanes) -Hughes stated that they
have started on the punch list for this and should finish up in the
next few weeks, weather permitting.
iii. Obstruction Mitigation -Hughes and Tharp both stated that they
have not seen anything from Mediacom on this.
iv. Building H - University of Iowa Hangar Expansion -Tharp noted
that things are stalled somewhat and there is nothing new to report
on this.
e. Airport "Operations;" Strategic Plan-Implementation; Budget; Management -
Rettig asked for clarification on a few budget items, and Tharp responded. He
then spoke about the memo that everyone has with this month's packet. He
noted that the City Council is asking all departments to make reductions, and
he and Rettig met recently to discuss ways to do this. Tharp further explained
that beginning in FY11 and beyond, the Airport will be capped at $100,000
from the City. This led to a discussion about what the Airport has requested
the past few years - $112,000 -and what this may mean in the future. Horan
added that he stated earlier this week, regarding the sale of land versus
leasing, that he would like to lease Airport land in order to "remove it from
~~
political sensitivity. He noted that the answer he received was that $100,000
would "not be politically sensitive." The discussion continued, with Members
discussing the operating subsidy of the Airport. Tharp noted that they have
bought new reflectors for the taxiways.
i. Consider a Resolution Authorizing Chair to Sign Project Change
Orders -The members discussed whether 5% is sufficient or
whether it should be 10%. Staley moved to consider Resolution
#A09-18 authorizing Chair to sign project change orders as
indicated at 5%; seconded by Farris. Carried 4-0.
f. Jet Air /Iowa Flight Training -Phillip Wolford spoke to the Commission
regarding the need to better emphasize their flight training. They have been
experimenting recently with Tim Busch doing their flight training, and so far
it is working out well. He stated that they would like to have their FBO lease
amended to allow subcontracting of flight training with Iowa Flight Training.
Horan then asked Busch to speak briefly about this type of service. Busch
gave the Members some history on how flight training has been changing in
the industry. Rettig asked for some clarification on the agreement to
Iowa City Airport Commission
July 10, 2009
Page 4 of 5
subcontract. Members agreed that they are okay with this arrangement.
Farris moved to authorize the Chair to enter into agreements to amend
the FBO agreement to sublease space and to subcontract flight training to
Iowa Flight Training and to enter into a business agreement with Iowa
Flight Training; seconded by Staley. Carried 4-0.
g. FBO Staff Report -Wolford addressed the Members regarding the new
reflectors that Tharp mentioned earlier. He added that they are starting to see
a slow increase in corporate business. Jet Air's charter business is still down,
however. Wolford then spoke to the upcoming runway project, stating that he
would rather see it done completely this year and not make it a two-year
project. He added that it really needs to get done as the runway is getting
pretty bad in spots. Wolford also addressed the Commission, stating that they
had an open house a couple of weekends ago, and that this was quite a
successful event. He added that during the runway closure they will be taking
things up to the Cedar Rapids Airport. Rettig noted that the Airport now has a
web page, a F'acebook account, and a Twitter account, and she suggested Jet
Air check these out.
h. Subcommittees' Reports -None.
Commission Members' Reports -Horan noted that he and Tharp attended the
Economic Development Committee meeting earlier in the week, and that they
did get some good ideas. It was suggested that the Airport look into federal
funding for the Willow Creek mitigation project. Horan added that he would
like to come up with some preliminary planning on the south airfield area and
that he will share this with the Commission once he has worked up some
ideas. Farris noted that there have been more pictures submitted for the
newsletter. Rettig noted that she was in Alaska recently, and that many of
their residents have pilot licenses. She noted the neighborhoods with planes
parked behind the houses.
Staff Report -Tharp reminded Members about the June 29, 6:30 P.M., City
Council meeting to discuss the Airfield study. Rettig asked if they could add
the discussion about Lot #1 at the same meeting. Dulek will look into this for
the Commission.
SET NEXT REGULAR MEETING: Staley noted that he may not be able to make the
next meeting; he will let Tharp know. Thursday, July 16, 2009 at 6:00 P.M.
ADJOURN: The meeting adjourned at 8:24 P.M.
CHAIRPERSON
DATE
4
Iowa City Airport Commission
June 18, 2009
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
YEAR 2009
/Mnntinrt Tlatncl
6/18
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21
Greg Farris 3/1/13 X X X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E O/E O/E
Howard Horan 3/1/14 X X X X O/E O/E X X X X
Janelle Rettig 3/1/12 X O/E X X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
3b(8)
MINUTES FINAL
Iowa City Airport Commission
July 10, 2009
Iowa City Airport Terminal - 8:00 AM
Members Present: Greg Farris, Howard Horan, John Staley, Janelle Rettig, Minnetta
Gardinier
Others Present: Klay Johnson, Patrick Sheridan, Jim McCarragher
Staff Present: Sue Dulek, Mike Tharp
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM:
The meeting was called to order at 8:06 A.M.
ITEMS FOR DISCUSSION/ACTION:
Runway 7/25 & 12-30
a.
Discussion -Members discussed revising the construction plan as presented
by the contractor. Tharp mentioned that the changes to the construction
schedule would call for the runway intersection work to be moved forward
and be completed between August 3-31St. Tharp noted that this would have
an impact on SERTOMA and introduced Jim McCarragher, who has served
as the organizer of the event since Tharp had been here. Members
discussed the effects of changing the schedule. Gardinier stated that she felt
the Airport Commission had made some promises regarding protecting
certain dates within the construction season. Rettig stated that it had always
been the intention of the Commission to have the intersection work be one
of the first phases done on the project, but the way the funding was
distributed from the FAA, it had changed those phases. Members discussed
the impact of the closure on SERTOMA. McCarragher noted that some of
the advertising had already been in place and noted that if they changed the
fly-in component then SERTOMA would need to go back and re-do some
of that advertising. Tharp noted that with the runways closed it would
prevent fixed wing traffic from coming in, but helicopters, like the Uofl
Aircare helicopter would still be able to come in. Members discussed other
features which might be used to replace some of the fixed wing traffic like
hot air balloons or parachute jumpers.
Iowa City Airport Commission
July 10, 2009
Page 2 of 3
b. Consider a resolution amending Reconstruction Runway 7-25 (Phase 2) and
Reconstruction Runway 12-30 reconstruction project contracts. Staley
moved the resolution, seconded by Farris. Motion passed 5-0
2. Building HExpansion -Change Order -Tharp discussed with members the status
of the project, stating last time they met Tharp was in the process of receiving the revised
plans and the cost estimates from the engineer and contractor. Tharp noted that the change
orders would increase the project cost by $80,000 and that he felt the engineering firm
should be responsible for these charges. Members asked Tharp about the agreement with
the University of Iowa, and Tharp responded. Members asked Tharp if he had received
permission from the University to go above the previously agreed project cap, Tharp
responded that he hadn't received permission, but was still discussing the matter with
University. Rettig stated that she felt the Commission shouldn't put themselves on the
hook for these costs without some other method of recouping them being in place.
Members discussed different options regarding constructing the office portion and directed
Tharp to gather more information. Members stated that the change orders would be
considered at the July 16 meeting.
ADJOURN: Farris moved to adjourn, Gardinier seconded. Motion carried 5-0. The
meeting adjourned at 9:00 A.M.
CHAIRPERSON
DATE
Iowa City Airport Commission
July 10, 2009
Page 3 of 3
Airport Commission
ATTENDANCE RECORD
YEAR 2009
lMPPtina llatPCl
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10
Greg Farris 3/1/13 X X X X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E O/E O/E X
Howard Horan 3/1/14 X X X X O/E O/E X X X X X
Janelle Rettig 3/1/12 X O/E X X X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X X X
NAME TERM
EXP.
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
3b 9
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
JUNE 18, 2009 - 7:30 PM -FORMAL
CITY HALL, EMMA J. HARVAT HALL
MEMBERS PRESENT: Ann Freerks, Michelle Payne, Tim Weitzel, Elizabeth Koppes,
Wally Plahutnik, Josh Busard
MEMBERS ABSENT: Charlie Eastham
STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 5-0 (Busard abstaining; Eastham absent) to recommend approval of 0009-
00001, an application submitted by Peterson Contractors Incorporated to establish Portland
Cement Pavement and Asphaltic Cement Pavement site on 12.74 acres of property on Lot 3
Sharpless Subdivision located east of 5049 Herbert Hoover Highway NE. This recommendation is
subject to a provision requiring the removal of the facility within six months of the completion of
the project.
CALL TO ORDER:
The meeting was called to order at 7:30 p.m. by Chairperson Ann Freerks.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
CONDITIONAL USE ITEM:
0009-00001: Discussion of an application submitted by Peterson Contractors Incorporated to
establish Portland Cement Pavement and Asphaltic Cement Pavement site on 12.74 acres of
property on Lot 3 Sharpless Subdivision located east of 5049 Herbert Hoover Highway NE.
Miklo identified the property, which is on the south side of Herbert Hoover Highway and north of Interstate
80. Miklo explained that the city limit is actually 1.25 miles to the west of the property and the growth
area ends just east of Taft Avenue, but the fringe area goes just to the east of the property.
Miklo explained that the reason the matter is before the Commission is that the county zoning code
requires a conditional use permit for this type of use, an asphalt and concrete recycling plant. The
county's ordinance also requires that if there's a conditional use permit within two miles of the city then
the County must submit it to the City for review. If the City does not recommend the permit, asuper-
majority of the County Board of Adjustment is then required to approve the conditional use.
Planning and Zoning Commission
June 18, 2009 -Formal
Page 2
Miklo noted that the recycling facility would be of a temporary nature and would be in conjunction with the
work being done on Interstate 80. The work will involve removing the existing pavement. The pavement
will then be hauled to the recycling site where it will be crushed and reused as road-bed for the newly
constructed portions of the highway. Miklo said that JCCOG's transportation planners have looked at the
site and have found the site to be an appropriate location for this type of use. Miklo said that the site is
far enough out from the city limits that it does not conflict with any city uses; Staff finds no conflict with the
fringe area agreement or the city's future plans for the area. Staff recommends approval of the
conditional use subject to a time limit stating that the facility would be removed within six months of the
project's completion.
Miklo offered to answer questions from the Commission.
Freerks noted that the conditional use permit requires property owners within 500 feet to be notified. She
asked if the notification included the neighbors across the road. Miklo said he believed one of the
properties may be within 500 feet and therefore subject to the notification requirement. However, the
notification would have been done at the county level, so he could not be sure who was notified. Freerks
said she was just trying to determine if neighbors were aware of the temporary nature of the facility.
There were no further questions for Staff and the public hearing was opened.
Mark Stein of MMS Consultants, 1917 S. Gilbert Street, stood as a representative for Peterson
Contractors. He offered to answer any questions Commissioners might have.
There were no questions for Stein and no other members of the public wished to speak on this item. The
public hearing was closed.
Koppes motioned to approve 0009-00001 subject compliance with recommendations laid out in
the staff report.
Freerks noted that approval involved writing a letter to the County.
Freerks invited discussion on the item. She said that it seemed to her the facility was not in conflict with
the fringe area agreement, was temporary in nature and was a good use of the site and the resources, so
she would be voting in favor of it.
There was no further discussion and a vote was taken.
The motion carried 5-0 (Busard abstaining; Eastham absent).
COMPREHENSIVE PLAN ITEM:
1. Update on the Southeast District Plan
Miklo said he wished to update the Commission on the progress in creating the Southeast District Plan.
He said that this was the next in the series of district plans that was being created as a part of the
Comprehensive Plan.
Miklo said that a neighborhood workshop meeting was held April 14`". Detailed notes of that meeting
were provided to Commissioners by Staff. At the meeting, area property owners, business owners, and
residents were asked for some input on the future of that area. The big questions posed to the
participants were: What do they value about the neighborhood that can be built upon? What are the
important issues that need to be addressed? Are there problems or concerned? What is their vision for
the community and its future?
Miklo said that quite a bit of information was gathered in the workshop, with three or four items identified
as areas where more work needs to be done and more information gathered. Miklo said that the items
will be the topics of focus groups and more detailed meetings.
Planning and Zoning Commission
June 18, 2009 -Formal
Page 3
Miklo said that one theme that came up frequently was that there were not good connections to some of
the great features of the southeast district. The best connections are offered for those traveling by car,
and even some of those connections are not that great. Miklo said that Staff would be looking at ways to
use open space, parks, and trails to connect the area. Miklo said that with some of the existing parks in
the neighborhood, Staff's thought is to get a good circular trail pattern through the neighborhood to
connect key features such as Mercer Park, Southeast Junior High, Court Hill Park, and Sycamore Mall.
Miklo identified the potential for a new park in the area by the creek that is currently in the County's
jurisdiction, stating that that could potentially be used as a buffer between future residential development
and the industrial park. Amore detailed meeting on this topic will be held on June 22"d in Emma Harvat
Hall. Miklo said invitations would be sent to those who had attended the first workshop.
Another item of focus is the Towncrest commercial area. That workshop yielded several good ideas, he
said. Participants recommended creating more of an identity for the Towncrest area. At one time,
Towncrest was known as the medical center of eastern Iowa City. He said that that designation has been
lost over the years. Participants suggested creating an identity by creating landmarks and features that
would indicate that a person was in the Towncrest area. A second goal was to keep a substantial amount
of the current medical offices there, and supplementing it with other uses, such as, more retail and sit-
down restaurants. Participants expressed an interest in mixing in some housing to the area, particularly
elderly housing, given the proximity of pharmacies and doctor's offices. A desire was also expressed to
generally improve the streetscape and landscaping in the area. Similar to the upcoming parks meeting, a
Towncrest meeting will be held. Staff will also meet with individual property owners for their input.
Miklo shared a 3-D computer model created by Christina Kuecker, Associate Planner, which was done to
dimension and scale and will be used to demonstrate the various possibilities for the area. Miklo said
Staff would first develop aloes-level plan which involved city investment in the public right of way,
infrastructure and streetscapes. The model would then be taken through a range of possibilities including
significant redevelopment in which entire tracts are redeveloped. Initial meetings will be with individual
business and property owners to see what their potential is, i.e., what buildings have to stay. Miklo
offered the example of the University of Iowa Community Credit Union and Hills Bank as significant recent
investments in the neighborhood which are fairly substantial and well-cared for buildings that would not
be likely to change. He offered examples of medical buildings and office buildings in the area that were
originally built in the 1960's as some of the buildings that may be open to the possibility of redevelopment.
A third focus-group topic would be the area roughly between Taft Avenue and Scott Boulevard from
Highway 6 North to American Legion Road, an area in the city's growth area. Miklo noted that an
industrial park had been planned in the southern portion of that area. Miklo said that we would study
development of the rest of the area, and how to transition from the industrial park to a more residential
area.
Miklo said these three meetings would take place over the summer and early fall. Miklo asked if the
Commission had any questions on the Southeast District.
Freerks asked if there had been much input from property owners in the Towncrest commercial area.
Miklo said that there had been a number of property owners in attendance at the workshops. He said that
one property owner which owns most of the medical buildings, Towncrest Investments, had actually come
to the City and expressed interest in doing a Tax Increment Financing (TIF) or some other type of urban
renewal district to get incentives to redevelop the area. Miklo said that part of that redevelopment
process would involve doing an urban renewal plan, which is essentially what the Towncrest section of
the Southeast District Plan would be. Freerks said it was key to get the property owners involved early in
the process.
2. Update on the Central District Plan -Gilbert StreetlRiver Corridor Study
Miklo said this area had been identified for redevelopment in the Central District Plan. The area in
question is the area between the river and Gilbert Street north of Highway 6. Miklo said the City had
applied for a grant through the Environmental Protection Agency (EPA) and the Rebuild Iowa Office for
Planning and Zoning Commission
June 18, 2009 -Formal
Page 4
consulting services for this area of town. This is a competitive, nationwide grant that the EPA sponsors
every year. The grant provides assistance to communities all across the country dealing with smart-
growth issues. This year, Iowa and the Midwest were somewhat of a focus due to the flooding of the
previous year. Miklo explained that the way the grant works is that the EPA chooses a consultant to do
the work and pays all of their expenses. Iowa City was awarded the grant, and Miklo anticipates that
approximately $50,000-$60,000 worth of services will be provided over the next six to eight months to
study this area. Miklo said the Gilbert Street/River Corridor area is close to downtown, includes parts of
the University of Iowa campus, the recent near-south side developments, and the Johnson County
administration campus. Miklo said there are possibilities for changing this from a more industrial area to a
higher-intensity mixed use and residential area. Miklo said there are a wide variety of businesses in the
area, and that good access to arterial streets, the river as a potential amenity, and the rail access to the
area all make for potentially interesting aspects for redevelopment. Miklo said that looking into how to
deal with the floodplain for the area will be one factor that will be examined with EPA assistance.
Miklo said Staff believed that redevelopment may have been hindered in the past due to the wastewater
treatment plan that has been in the area since the 1930's. Miklo said it is likely that plant will be moved
and incorporated into the south treatment plant. Miklo said that Transit-Oriented Development (TOD) is
currently a part of the Central District Plan. Miklo said that while it is currently associated with rail transit,
it could also be based on the bus system.
Miklo said that one of the key questions in redeveloping this area will be determining what the appropriate
mix of land uses is. Miklo said the consulting group will do a market study to determine what is realistic in
terms of housing and commercial uses in the area. Miklo said that Staff knows there will not be a lot of
retail in the area initially, and that that can only come later, once a housing base has been established.
Miklo said this information will help to determine the appropriate height of buildings, the appropriate
density, etc. Miklo said the consultants will also examine the transportation network for the area and
perhaps how a city parking structure might impact development in the area.
Staff will be meeting by phone with the consultants, the EPA and the Rebuild Iowa Office over the next
couple of months with the goal of having a neighborhood design meeting sometime in the fall (September
is the goal). Staff will keep the Commission up-to-date and involved with the process.
Miklo offered to answer questions from the Commission.
Miklo noted that this redevelopment is not necessarily something that would occur within the next year or
two, but is more of a long term plan. He said that in terms of the existing businesses, it will be entirely
their decision as to whether or not to buy into this plan, and whether or not the decide to stay or move.
There were no further questions for Miklo.
CONSIDERATION OF MEETING MINUTES: Mav 21, 2009:
Payne motioned to approve the minutes.
Koppes seconded.
The minutes were approved on a vote of 6-0 (Eastham absent).
OTHER:
Plahutnik mentioned that he had seen a lot of permeable concrete in use during his recent Mediterranean
vacation, and he wondered if it was something that would be seen more frequently in this area. Miklo
said that Staff had investigated the possibility of using permeable concrete and that they had been told by
engineers that the systems developed to date are not compatible with our soil conditions. He said that
the soil conditions are such that the systems cannot work properly over the long term, and wind up filling
up with grit. Miklo said a solution to that problem would have to be found before it could be implemented
on a wide scale in this area. Freerks noted that permeable concrete had been tried in the area. Miklo
Planning and Zoning Commission
June 18, 2009 -Formal
Page 5
said that the University had tried it. Busard said the Johnson County Administration building had
approximately 11 parking spots made of permeable pavement. Freerks asked if that was an experiment
of some kind and Busard said that it was an experiment of sorts. Payne said she would like to talk to
Busard about that as her employer, MidAmerican Energy, has projects where they were interested in
using permeable concrete, but that they did not know a lot about it. Plahutnik said that in his travels he
saw a lot of linked concrete rings with grass planted in them. Miklo said that one place where permeable
concrete works with our soil conditions is in areas where there is infrequent traffic, such as church parking
lots. Miklo said that it does not seem to work here for frequent or daily use. Plahutnik said that it was
used in heavily trafficked urban centers where he had traveled, but acknowledged that it was an
altogether different climate.
ADJOURNMENT:
Weitzel motioned to adjourn.
Koppes seconded.
The meeting was adjourned on a 6-0 vote at 7:57 p.m. (Eastham absent).
Iowa City Planning & Zoning Commission
Attendance Record
2009
FORMAI MEETING
Name Term
Ex ices
1115
215
3/5
4/2
4116
517
5/21
6/18
J. Busard 05/11 X X X X X X O/E X
C. Eastham 05/11 X X X X X X X OIE
_
A. Freerks 05/13 X X X X X O/E X X
E. Ko es 05/12 O/E X X X X X X X
M. Pa ne 05/10 X O/E X X X X X X
W Plahutnik 05/10 X X O/E X O/E X O/E X
T. Weitzel 05/13 X X X X X X X X
INFORMAL MEETING
Name Term
Ex fires
1/12
212
312
3130
J. Busard 05/11 O/E X X X
C. Eastham 05/11 X X X X
A. Freerks 05/13 x X X X
E. Ko es 05/12 O/E X X X
M. Pa ne 05/10 X X X X
W. Plahutnik 05/10 X X X X
T. Weitzel 05/13 O/E X X X
Key.
X =Present
O =Absent
O/E = AbsenUExcused
3bCio)
MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
June 16, 2009 - 6:00 PM
LOBBY CONFERENCE ROOM, CITY HALL
APPROVED
Members Present: Dianne Day, Dell Briggs, Yolanda Spears, Eric Kusiak, Martha Lubaroff.
Staff Present: Stefanie Bowers.
Others Present: Theresa Dervrich.
Call to Order
Briggs called the meeting to order at 18:06 p.m.
Public Comment on Items Not on the Agenda
Recommendations to Council (Become effective only after separate Council action)
Consideration of the Minutes of the May 19, 2009 Meeting
Motion: Day, seconded Kusiak. Minutes approved 5-0.
Attendance
Commissioners discussed amending the bylaws to allow them the power to recommend to the Council the
removal of a Commissioner if so many meetings are missed whether the absence was excused or unexcused.
July 4 Parade
Commissioners Gathua, Abussia, Day and Kusiak will be the representatives of the Commission for the
parade. Bowers will notify each of any last minute updates about the parade.
Mission Statement
Commissioners made additional changes to the mission statement for their mission cards.
Breakfast Keynote Selection
The Commissioners ranked their top three choices for speakers for the Breakfast this fall. Bowers will contact
to see if speaker is available.
Programming 2009
The Civil Society program will be continued in the fall and be more accessible to the community. Day, Spears,
and Kusiak will assist with the Diversity Dialogues to be held on June 22 and June 29. Bowers mentioned a
Lunch and Learn being held in July that is co-sponsored by the Domestic Violence Intervention Program.
Diversity in the Corridorwill also be held in July, Lubaroff and Kusiak will introduce the speaker.
Adjournment
There being no further business before the Commission, the meeting was adjourned at
19:04. Motion: Lubaroff, seconded by Day. Passed: 5-0.
Human Rights Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Date)
NAME TERM
EXP.
1/27
2/24
3/24
4/21
5/19
6/16
7/21
8/18
9/15 10/2
0 11 /1
7 12/1
5
Newman
Abuissa 1 /1 /10 P P P P P A
Kelli
Sh i reen-
Fleming 1/1/10 - - - - - A
Eric Kusiak 1/1/10 A P P P P P
Dell Briggs 1 /1 /11 P P P P A P
Yolanda
Spears 1/1/11 P P P A P P
Corey
Stoglin 1/1/11 A A A A A A
Dianne Day 1/1/12 P P P P P P
Wangui
Gathua 1/1/12 P P P P P A
Martha
Lubaroff 1 /1 /12 A P P A A P
KEY:
P =Present
A =Absent
NM = No meeting
NMNQ = No meeting, no quorum
R =Resigned
V =Vacant
3 b (~, ~
MINUTES FINAL
CITY OF IOWA CITY CIVIL SERVICE COMMISSION
July 7, 2009 - 8:15 AM
CITY MANAGER'S CONFERENCE ROOM, CITY HALL
Members Present: Lyra Dickerson, William Cook, Elizabeth Cummings
Members Absent: None
Staff Present: Karen Jennings, Jane Molony, Matt Johnson
Others Present:
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council
action):
None
CALL TO ORDER:
The meeting called to order at 8:16 AM
ENTRY LEVEL POLICE TESTING:
The first item of business was Entry Level Police Officer testing. There were no
questions or concerns about the proposed process. Commissioners expressed support
for modifications to the process so that it now parallels the ILEA entrance requirements
and is less cumbersome for candidates. Dickerson moved to approve the testing
process, Cook seconded, and all were in favor.
OLD/NEW BUSINESS:
None
ADJOURNMENT:
Dickerson moved to adjourn.
Cook seconded.
The meeting was adjourned at 8:18 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2009
(Meetin4 Date)
NAME TERM
EXPIRES
07/07/09
Lyra Dickerson 4/5/10 X
Bill Cook 4/1/13 X
Elizabeth Cummins 4/4/12 X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member