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HomeMy WebLinkAbout2009-08-13 Info Packet~ = 1 ~~i~®i~~ i ~~~~~ s -•ti.aa~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET August 13, 2009 AUGUST 17 WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Director of Planning and Community Development and the Director of Public Works: JCCOG STP and Transportation Enhancements grant application process IP3 Memorandum from the Director of Planning and Community Development and the Director of Public Works: Pending grant application status IP4 Memorandum from the City Clerk: Justice Center Coordinating Committee IP5 Memorandum from the Superintendent of Wastewater and Landfill: Greenhouse Gas Inventory Report IP6 Memorandum from the Recycling Coordinator: Recycling processing contract and multi- family housing recycling IP7 Memorandum from the City Clerk: Agenda Items for Joint Meeting IP8 Schedule of Pending Discussion Items MISCELLANEOUS IP9 Memorandum from the First Assistant City Attorney: "Stump Rule" for attendance at public forums/meetings when more than three City Council members are in attendance IP10 Memorandum from the First Assistant City Attorney: Public records request and requirement to retain existing documents concerning liquor licenses or the establishments Et cetera and/or Third Base (Field House) IP11 Memorandum from the Director of Finance: Budget to Actual Comparison for Fiscal Year Ended June 30, 2009 IP12 Memorandum from the City Clerk: City Council Office IP13 Memorandum from Captain R.D. Wyss to Chief Hargadine: April -May 09 Use of Force Review IP14 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP15 Email response from Rick Fosse, Director of Public Works, to Mr. Weber: GAR Bridges Resolution IP16 Quarterly Investment Report April 1, 2009 to June 30, 2009 [submitted by Brian Cover] August 13, 2009 Information Packet (continued) 2 IP17 Building Permit Information July 2009 IP18 Letter from Lee Grassley, Mediacom, to the City Clerk: Mediacom Online high-speed Internet service IP19 Press Release: Another Successful Year for Rummage in the Ramp IP20 Invitation: ACT Old Capital Reception August 21, 2009 IP21 Approved minutes: Economic Development Committee: July 21, 2009 Invitation: Grant Wood (former) home by Governor Culver, August 21St [Distributed to Council on 8/18] Memorandum from City Clerk: Los Coco's Liquor License update [Distributed to Council on 8/ 18] Memorandum from First Assistant City Attorney: Public records request Et cetera and/or Third Base (Field House) [E-mailed and mailed to Council 8/11] DRAFT MINUTES IP22 Economic Development Committee: July 30, 2009 IP23 Housing and Community Development Commission: July 16, 2009 IP24 Telecommunications Commission: July 27, 2009 IP25 Youth Advisory Commission: August 6, 2009 IP26 Airport Commission: July 16, 2009 August 13, 2009 Information Packet (continued) 2 IP17 Building Permit Information July 2009 IP18 Letter from Lee Grassley, Mediacom, to the City Clerk: Mediacom Online high-speed Internet service IP19 Press Release: A ther Successful Year for Rummage in the Ramp IP20 Invitation: ACT Old Ca ital Reception August 21, 2009 IP21 Approved minutes: Econo~iic Development Committee: July 21/, 2009 MINUTES IP22 Economic Development Committe July 30, 2009 IP23 Housing and Community Developmen Commiss' n: July 16, 2009 IP24 Telecommunications Commission: July 21, IP25 Youth Advisory Commission: August 6, IP26 Airport Commission: July 16, 2009 ~ :.:.®~~ ~ ..m p ~`'~~' City Council Meeting Schedule and ~ p1 CITY OF IOWA CITY Work Session Agendas August 13, 2009 www.icgov.org • MONDAY, AUGUST 17 Emma J. Harvat Hall 6:30p Regular Council Work Session • Planning and Zoning Item "b,c,d,e" • Council Appointments ^ Agenda Items • Review of STP & Transportation Enhancement Grant Applications (IP2] ^ Pending Grant Application Status (Info packet #3] • Southeast Iowa City Public Safety Issues (ref agenda #2e(2)] ^ Site Selection of Justice Center (Info packet #4] ^ Greenhouse Gas Assessment Update (Info packet #5] • Curbside Recycling Contract (Info packet #6] ^ Information Packet Discussion (7/30 & 8/13] ^ Council Time ^ Joint Meeting Agenda Items (Info packet #7] • Budget Priorities ^ Schedule of Pending Discussion Items (Info packet #8] • Upcoming Community Events/Council Invitations • Discussion of Meeting Schedules • TUESDAY, AUGUST 18 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, SEPTEMBER 14 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • WEDNESDAY, SEPTEMBER 16 Johnson County Health and 4:OOp Joint Meeting Human Services Bldg • MONDAY, SEPTEMBER 28 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, SEPTEMBER 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, OCTOBER 5 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, OCTOBER 6 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting (Primary election, if needed) ~ - i ~~~~~ 1' ""`®'~~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas August 13, zoos www.icgov.org • MONDAY, OCTOBER 19 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, OCTOBER 20 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, NOVEMBER 2 Emma J. Harvat Hall TBA Regular Council Work Session 7:OOp Special Formal Council Meeting • THURSDAY, NOVEMBER 12 Emma J. Harvat Hall 6:30p Orientation/Joint Meeting -outgoing and incoming City Council • MONDAY, NOVEMBER 16 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, NOVEMBER 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, NOVMEBER 30 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, DECEMBER 1 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, DECEMBER 14 Emma J. Harvat Hall TBA Regular Council Work Session 7:OOp Special Formal Council Meeting ~ r ~~~~~ ~ . ,~®,.~ Date: To: From: Re: CITY OF IOWA CITY 1P2 MEMORANDUM August 12, 2009 City Council Jeff Davidson, Director of Planning & Community Development Rick Fosse, Director of Public Works JCCOG STP and Transportation Enhancements grant application process JCCOG has announced that they have $3.9 million in STP funds and $573,000 in Transportation Enhancement (TE) funds available for Fiscal Years 11 and 12. Grant applications for these funds are due August 28. The JCCOG Urbanized Area Policy Board will make the final decision on apportionment of these funds to JCCOG member agencies by the end of the calendar year. At your work session on August 17 we would like to discuss candidate projects for STP and TE funding, so that we can be assured that a majority of the City Council is supportive of any project applications that are made. We do not want to end up in a situation where you are split in your support for a particular project. You will recall that there is an ordinance in place which requires JCCOG Urbanized Area Policy Board members to vote in the affirmative for a JCCOG matter that has been formally endorsed by the City Council. We have selected candidate projects from the funded and unfunded years of the Capital Improvements Program, which is included in the adopted municipal budget. Let's plan on stepping through the following project ideas at your August 17 work session. For each project we would like to have you indicate if there is a majority of the City Council in favor of making application for the funds. The projects are listed in no particular order. 1. Old Rock Island Railroad Depot - $700,000. These funds could be used for purchase of and/or renovation of the Old Rock Island Railroad depot for the planned Amtrak service. 2. First Avenue Railroad Grade Separation - $6.2 million. This project will separate the grade of First Avenue and the Iowa Interstate Railroad. 3. Foster Road, Dubuque Street to Prairie du Chien Road - $1 million. This project would pave Foster Road between Dubuque Street and Prairie du Chien Road. It would provide a construction detour route during the proposed reconstruction and elevation of Dubuque Street and Park Road Bridge. 4. Intersection of Gilbert Street and U.S. Highway 6 - $4.2 million. This project received STP funding several years ago, which was later rescinded at the request of the Iowa City City Council. 5. Iowa River Corridor Trail between Taft Speedway and Peninsula Well Field Trail - $900,000. This project would construct the Iowa River Corridor Trail over property that the City is in the process of purchasing from the Elks Club. --~%/ r~ 6. Iowa Highway 1 Sidewalk - $1.6 million. This project would construct 10' wide sidewalk along Iowa Highway 1 between Riverside Drive and Mormon Trek Boulevard. August 12, 2009 Page 2 7. Old U.S. Highway 218 Sidewalk - $750,000. This project would construct a 10' wide sidewalk along Old Highway 218 (Riverside Drive) between U.S. Highway 6 and Mormon Trek Boulevard. Bring any comments or questions to the August 17 work session. We can also discuss other possible projects if you have any ideas. cc: Dale Helling Ron Knoche Chris O'Brien ppddir/mem/STP_TEprojects809. doc IP3 r ~~.!~®~~ CITY OF IOWA CITY ~'~~'~~~ EMDRAN DuM M Date: August 12, 2009 To: City Council From: Jeff Davidson, Department of Planning & Community Development ~~~ Rick Fosse, Department of Public Works Re: Pending grant application status It is not uncommon for the City to have several state or federal grant applications pending at any given time. However, with the flood recovery grant applications our number of pending applications has reached unprecedented status. To help us keep track of the various pending applications we have put together the attached matrix for reference. This is provided for your information. We were successful in submitting the I-JOBS and CDBG Public Infrastructure grant applications by their respective deadlines. You approved these applications at your July 27 work session. These included the following projects: I-JOBS Relocation of North Wastewater Treatment Plant • Fire Station #4 • UniverCity home ownership program in older neighborhoods CDBG Public Infrastructure • Relocation of North Wastewater Treatment Plant • Elevation of Dubuque Street and Park Road Bridge • West Side Levee • East Side Levee • Rocky Shore Drive lift station and flood gates • Taft Speedway/No Name Street Levee We have met with our area state legislators and the Chamber of Commerce regarding lobbying for these projects between now and when approval decisions will be made. Several of you have also volunteered to assist with lobbying efforts and this is greatly appreciated. We expect to hear around the end of August on the I-JOBS applications and by the end of September on the CDBG Public Infrastructure applications. We also had the opportunity to meet on August 11 with Sherry Kuntz, Administrative Assistant for Senator Grassley. We were able to give Sherry a tour of our flood projects as well as the railroad depot. Senator Grassley has introduced $1.5 million of earmarked funds into the pending FY10 federal transportation bill for the elevation of Dubuque Street and Park Road Bridge. We have also indicated to Senator Grassley, Senator Harkin, and Congressman Loebsack, that along with Dubuque Street/Park Road Bridge, the purchase and rehabilitation of the Old Rock Island Railroad Depot for Amtrak service and the grade separation (overpass) of First Avenue/Iowa Interstate Railroad are our highest priority projects for federal earmark funding. Pending Grant Application Status Page 2 We indicated to you on July 27 that we would also be applying for funds from the Transportation Investment Generating Economic Recovery (TIGER) program for the elevation of Dubuque Street and Park Road Bridge. This grant application will be completed by JCCOG and submitted by mid-September. Sherry Kuntz indicated that we should let her know when this application has been submitted and Senator Grassley will submit a letter of endorsement. Senator Grassley will also be submitting a letter of endorsement for our federal economic stimulus grant application for Fire Station #4. We will be present at your August 17 work session to answer any questions. cc: Dale Helling John Yapp Kent Ralston Ron Knoche Crystal Smith Eleanor Dilkes Sue Dulek ppddi r/mem/Pending GrantAppStatus8-09.doc a 4 ~. n„fa' 4' 4 ~~ s~~~ s ~ ~ ~ a ~. 's 3 i 3 3 A ~ ~ s ~ 3 yy ~ ~ 'd~' ~ ~ 's ga g ev ~ § ~ ~ o ~ Q ~ ~ 3 ~ I S ~ ~ 3 m chi £ ~ ~ p~, ~ M ~ ' ~ G ~ s I ~ 1 I OS 8 ° S i3 Q ~~' ~ ~ ~ ~ I F ~ z- ~~ ~~~ ~ g ~ K ~ IR Q ~ ~ I,~ g 4 ~ ~ ~ _ ~ ~ a F ~'~I ~ ' ~ ~, $ g ~ ~ E a ~ k ~ ~~ 8 a ~ ~ ' g ~ a H ~ ~ ~ Q E ~ _ ~ ~ I ~ v ~ ~ a ~2 " a ~ ~~ ~ ~ R ~ ~ a ~ ~ ~. 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J °4 Dy Cx.~ 4 Fyn °,"a« ~~ ~Wy ~4 r~ ~ hvQ 'NS~~b #9~ry~ ~" r ryW,FH "4r a, °4 sTa~ '~ 1~xD ~D'Y A,p9_~ ~~ yb~ 'vy %ayaRao-y ~z ~O ,~TAR°s. ~S s ~~ r~ Fq ~ c @~ A c` ~ cJ° N Q ~ D ~ ac . 3 8/12/2999 ~¢Qm ?mc y5 c Q `N `4` `a 3 ° m ~ ~ a'`N C~ Fie w ~ ~2mN ~$ ~? ... ~aPQ Sao FF mp mp m" mpO o O ~.F P~vj ~O ~ ~~¢~O ?~ 2m ~y OSa °~ n` .rte s~ eP ~ ~° ~°.~ ~° ~° a"'r :~ ~ r r, ~~ J a~ti'a`~ a'r r, P .~°P P ~ ~;° ~ ~ a` ~ P o~k~g~e so-eeu aan: Road endge 892,eeo,no a4,ooo,oo0 82s,ooo,ooo Sa,ooo,oo0 82s,ooo,oo0 82s,9oo,000 82eo,no Norcn wa~rewaretaia~t Remaoo~ Sw,9oo,00o Ss9,ooo,ooo Ss,ooo,ooo Si o,ooo,oo0 822,000,000 894,eoo,ooo Eonet Road $° vvaret so~ae aaredm~ Si,ooo,ooo Si,ooo,ooo ElevaOOn of the NOrmantly/Manor lnteaec0on $1248,943 $1,248,943 Riley Litt Sbtion antl ROCky Shore Flootl Gates 88,598,399 $8,598,399 va River Levee-McCollister Blvtl t~Cantlic RR $4]99,999 $235,999 $4,485,999 Soutlr Gilbert Commercial Levee $3,399,999 $3,399,999 va Avenue Sewer Si M1on $1,993,21] $1,993,21] va Avenue Flootl Repair $3],915 $31,915 Hwy 9/BUrlingt~n Street Britlges Repair $91,392 $91,392 Riveaitle Drive Flootl Re air $39,253 $39,253 va River Bank Repair $42,944 $42,944 va RiverTail Repair $39,9]2 $39,9]2 Water Main Cassius $199,]21 $199,]21 Animal SM1elter $1,921,929 $1,921,929 Shakes eaa Theater $112,599 $112,599 Housng BUyou6 $24,942,49] $11,592,891 $8391999 $12,911,]99 North OOtlge Petlestrian Britlge over l-99 $1,999,999 $1,999,999 Oltl H 219 Resurfaon Pm ec[ $959,999 $969,999 Airyort Pajec6 $1,935 ]] 1 $1,935,]] I New Busses-Tansit $1,992,999 $1,992,999 TIGGER Gant (Hybritl BUgesJ 81,22],999 $1,22],999 Rail infiastrucWain new intlustrial park 81,992,399 $1,992,399 Fire Std09rl AW $4,419,931 $2,299,99] $2,149,994 Afo Nable Housing-UniverCity $1,299,999 $1,999,999 $299,999 Oltl ROCk lslantl Railaatl Depot $1,999,999 $999,999 $999,999 First AVe/IAIS Railatl Gaee Se aration 85,129,999 $5,129,999 Santl Lake Tail $291,999 $291,999 Rock Shore Orive/Peninsula Petl Britl e 8499,999 $499,999 Energy Efficienry Block Gant-Various Pajec6 8992,399 $892,399 va River WaterTail $24,999 $24,999 East Stle Re din Center $9],994 $9],894 Housng ASSStance $5,15/,938 $4901990 $2,259,994 $98],872 $1,599,990 SM1dter HOUSe antl Home Ti es $179,795 $1]9,]95 Parkview CM1UaM1 Lantl ACquisi0on $953,]19 $953]19 Itlyllwiltl COntloAgociaOOn EW enses $199,999 $199,999 Tomatlo Sate Rooms 89 Busness ASSS[ance $3,219,449 Rt ,999,990 $2,2}8,448 Single Family New Homes Pagam 82,292,393 $2 X82,399 omet Laid ke wa¢m~ e~a~k 829o,aes 829o,aes Itlyllwiltl Levee 819,411,999 $19,411,999 Reimbursable Ci[ Ex enses $129,959 $129,959 Tobl Requestetl Funtling= $299,]93,391 Palec[COmPlete Funtling Sewatl Appli~0on Submittetl Reg~en oe~~ed ~~®~ C[TY CaF [OWA CITY 1P4 ~III~~~ ,~®,~~ RAC D ~ ~ ~ E~/~~ Date: August 12, 2009 To: Mayor and City Council `1~ From: Marian K. Karr, City Clerk ~~- Re: Justice Center Coordinating Committee Council has requested I forward copies of the minutes as they become available on the website, and attached are the August 5th minutes. Discussion of the recommendation from the Committee (as outlined in the attached minutes) is tentatively scheduled for the Board of Supervisor's August 20th meeting. MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 1 of 4 MINUTES OF THE MEETING OF THE JUSTICE CENTER COORDINATING COMMITTEE AT THE HEALTH AND HUMAN SERVICES BUILDING, 855 SOUTH .DUBUQUE STREET, IOWA CITY, IOWA: AUGUST 5, 2009 Justice Center Coordinating Committee Coordinator Bob Elliott called the Justice Center Coordinating Committee to order in the Johnson County Health and Human Services Building, 855 South Dubuque Street, at 5:02 p.m. Members present were: Supervisors and Chair Pat Harney, Supervisor Rod Sullivan, Professor Emeritus John Stratton, 6th Judicial Court Administrator Carroll Edmondson, County Sheriff Lonny Pulkrabek, County Bar Association Representative Jim McCarragher, and Bob Elliott; absent: County Attorney Janet Lyness. Also present: Supervisor Larry Meyers. Staff members present were: Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy Tomkovicz. JUSTICE CENTER COORDINATING COMMITTEE FACILITIES SUBCOMMITTEE RECOMMENDATIONS TO THE JUSTICE CENTER COORDINATING COMMITTEE Supervisor Rod Sullivan said he will leave the room until the County Attorney's office confirms how many Supervisors can be present at the meeting. Sullivan left at 5:02 p.m. Executive Assistant Andy Johnson left the room to call the County Attorney's Office for a ruling. Justice Center Coordinating Committee Coordinator Bob Elliott reported that the Facilities Subcommittee met and agreed on a recommendation for the JCCC to present to the Board of Supervisors. Johnson then returned to the meeting and said that the County Attorney's Office said a majority of the Board should not be present at the JCCC meeting. Johnson said his understanding is that Supervisors Harney and Sullivan are appointed to the JCCC, and that Supervisor Meyers is on a JCCC subcommittee. Meyers confirmed that he serves on the Facilities Subcommittee. Johnson said it would be best for Meyers to leave the meeting. Meyers left at 5:04 p.m. Elliott said the Facilities Subcommittee has recommended that the JCCC present a recommendation to the Board of Supervisors on the possibility of considering a split site scenario for the Justice Center. The Subcommittee met on July 15, 2009, to discuss whether the possibility of a significant financial savings from using both the downtown Courthouse site and the Press-Citizen structure and property should be further explored. The subcommittee's recommendation, though not unanimous, reads as follows: "The county should initiate a competent exploration process to determine if sufficient financial savings and/or planning expediency could result from dividing the Justice Center into two parts at two sites -Courthouse area and Press-Citizen property. There is virtual unanimity that if there were a split site scenario, it would include appropriate downtown courthouse additions and renovations to address security, operational efficiency, and other needs. We suggest two possible methods for exploring the two-site option. (1) Hiring a local consulting (architectural/engineering) firm to review existing information and conduct a somewhat informal independent study at a cost estimated at perhaps $10,000 to $15,000. (2) Another could be an RFP for a firm to do the final formal site/facilities program in two parts, with the first being a review to determine if the split-site proposal would be cost effective. Any review process should include professional cost estimates for planning, design, construction, and operation. The necessity is to provide a clear apples to apples comparison with all potential costs and savings for each option, including operating costs for a split facility. http://www. j ohnson-county.com/auditor/min/090805] ccc.htm 8/ 12/2009 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 2 of 4 The committee assumes that, if it's approved, the Board of Supervisors has access to skilled, experienced staff to advise on how best to plan and carry out asplit-site review process." Elliott said that the JCCC can accept this recommendation and forward it to the Board of Supervisors, can reject the recommendation entirely, or can make another recommendation to the Board. He then invited comments from Committee members. County Sheriff Lonny Pulkrabek asked if this recommendation would allow for evaluating the Press- Citizen site (PC) as a 250-bed facility to be comparable to the information from the Durrant Group, and also evaluate programming needs as it relates to the existing Courthouse space. Elliott replied that he would recommend that every line item be compared, but other than that, he did not want to get into specifics. Pulkrabek said that obtaining a comparable evaluation has been an identified weakness. Facilities Manager David Kempf said any comparison must include an evaluation of a 250 bed facility. Supervisor Pat Harney said the issue boiled down to whether to further study the PC site or just the Courthouse or to hire someone to evaluate the Courthouse and PC site on an equal basis, apples to apples. If a $5 or $6 million savings can be realized by utilizing the PC site, then it must at the least be considered. Pulkrabek said that he wanted to be sure the recommendation is clear to the Board. Kempf said operational cost differences between a split facility and a single site will be evaluated. Sixth Judicial Court Administrator Carroll Edmondson said operational costs would have to include transportation between the sites if they are split. County Bar Association Representative Jim McCarragher said he is opposed to the split facilities and noted numerous reasons. One concern is how the cost comparison will occur, especially since others have indicated that the Durrant Report has shortcomings. He suggested any such comparison would be unfair. Security and personnel would have to be doubled, and acquisition costs cannot be compared because that hasn't yet been determined for the downtown site. It is difficult to put a price tag on the intangibles such as sharing facilities between the Jail and Courthouse, sharing drug and alcohol programs, and sharing a secured parking lot/ramp. Other intangibles, he said, include staffing needs and a single security entrance. McCarragher asked how transportation costs would be identified and suggested additional problems would arise in facilitating the court docket in a timely manner. Inmate transportation would require more advanced notice as well as any document exchange necessary for court appearances. McCarragher said that Johnson County appears to be moving towards localizing services to a campus-like facility and McCarragher thinks splitting the facilities is the wrong move for the County at this time. Efficiency will be compromised with a split facility. He said that this committee has spent six years studying, and the Board has already approved a single facility downtown. He emphasized his concern that a fair comparison be made between the alternatives to determine whether a substantial savings can be realized, especially in light of the intangibles. McCarragher closed by asking whether other locations previously rejected should now be reevaluated if the JCCC is now willing to consider a split facility rather than a single structure. Pulkrabek said some have already had a preliminary view of the Press-Citizen building and realized how good a fit it was. However, the big number is 100 beds/$10 million. Personally, he thinks the best solution is a single structure downtown, which would provide the most efficient operation possible. However, the Board must at least evaluate if the PC site offers a significant savings because it appears to be a good fit. Splitting the facility automatically reduces the cost by $3 million because a parking ramp would not be necessary at the PC site. He said that taxpayers' best interest can only be served by evaluating the options. Pulkrabek said the Durrant Report contains solid information about the jail http://www.johnson-county.com/auditor/min/090805jccc.htm 8/12/2009 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 3 of 4 design, programming, and operations. The Report is very weak in its evaluation of and conclusions about the Courthouse. Harney addressed McCarragher's comments about the six-year work effort, saying that time was spent evaluating whether the County needs a new Jail and Justice Center. The JCCC's recommendation is to have another professional look at this. The current price tag on the Durrant Study solution is $70 to $80 million, which is more than the taxpayers would be willing to support. He too, personally favors the single structure downtown and agrees that it is in the taxpayers' best interest to evaluate the PC site. University of Iowa Facilities Manager Larry Wilson suggested the Committee consider how much the County can afford. He thinks the Durrant Report spells out the long-term needs. The JCCC is not talking about a definitive cost-estimate of a project, but rather a comparison of two options. This comparison must certainly be apples to apples. McCarragher asked if the same architect does not evaluate the PC site, what assurances are there for like comparisons. Kempf said that is exactly why the recommendation is to have one person look at both sites. McCarragher said that is not what was presented. Kempf said the architect would be expected to review the Durrant Report specifications to ensure that the same comparisons are made. Elliott said that from the perspective of the Board of Supervisors, as long as the possibility of substantial savings exists, he thinks it must at least be investigated. From that point forward, decisions will be at the Board's discretion. Wilson stated that it is important to remember that blocks of space are in question here and those blocks on one site or two will be compared. He said that advantages and disadvantages of the intangibles can only be evaluated based on individual best judgment. Professor Emeritus John Stratton said they need to look at the downtown site as basically two sites, using the Courthouse block alone or adding in the Federal parking lot that is still an unknown factor in time and costs. He raised the question of what constitutes sufficient savings, and said that the term is vague and debatable. He asked if $1 million, $5 million, or $13 million is sufficient. If the savings is at the lower end, the intangibles become more significant. Furthermore, Stratton asked to what extent the project will be cost-driven. Sullivan added that there is public buy-in to the downtown location and the public's opinion about the PC site is still unknown. County Auditor Tom Slockett said that of concern to the public is the notion of separating the two facilities. He recalled that when the current Jail was built, the public was promised a tunnel would be built from the Jail to the Courthouse. That has never happened. Slockett asked if any thought has been given to building the Courthouse and Jail at the PC site as he thinks there is powerful logic, including financial savings, to connecting the two. Harney replied saying that Architect Jim Novak said that a combined structure is an option on the PC site. However, the subcommittee chose to recommend that the Courthouse be utilized as part of the project, so the Courthouse would have to remain downtown. Edmonson said he agrees there is merit in keeping the buildings together. If the Courthouse is moved to the PC site, then his understanding is that in Johnson County, there is a lot of support for continuing use of the Courthouse and the Committee will need a rational plan for its use. Edmonson said the District Court's preference is to keep the facility downtown, but he agrees it is reasonable to at least evaluate the PC site. Pulkrabek said that a pressing concern is to lower the cost of the project, and splitting the facility might address those concerns. Public Defender John Robertson said he hopes it goes without saying that a combined facility centrally located downtown is the preference. It will be very difficult to calculate cost savings from an off-site jail. The value of the intangibles has to be calculated, and if significant cost savings trump those intangibles, then the public is entitled to know that. His opinion is that opposition to the project is http://www. j ohnson-county.com/auditor/min/090805j ccc.htm 8/ 12/2009 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 4 of 4 inevitable, and will be compounded if the public learns an alternative with significant savings was not investigated by the Board. Robertson said there is a fundamental disadvantage in a system where client/attorney meetings and communications are logistically inconvenient or challenging. There are significant intangible values in keeping clients and personnel easily accessible. Finally, Robertson said any study of the PC site must involve polling of the neighborhood as he predicts tremendous resistance from the residents in affluent housing developments adjacent to the PC property. Elliott said the Board of Supervisor's are very aware that the community will demand that the Courthouse not only be retained, but also used and maintained. Sullivan said everything has its cost. He asked if a $20 million savings can be realized with a combined facility at the PC site, does that change public opinion about the use of the Courthouse. Slockett said he entirely agrees that the public will want to continue using the Courthouse. The Courthouse was originally designed as a County Administration Building which included courtrooms and the Jail was directly behind the Courthouse. Slockett said the Courthouse is an icon for County government, a very prestigious facility, and Slockett would love to see the Board of Supervisor's offices in the Courthouse someday. Kempf said his preference is for a combined facility downtown, but Stratton was right when he said that "significant savings" is going to be debatable. Sullivan said he wants to add to the recommendation that whatever location is selected, the building plans must include options for expansion to the Jail and the Courthouse. Harney said that he has not received any negative comments or resistance to the PC site, and has instead heard from supporters. The location near Interstate-80, and with accessibility to North Liberty and Coralville is an advantage, as well as is being on a bus route. Harney said the issue of including the GSA (Federal) lot in a Courthouse plan should be determined before putting forth a request for the land, because the General Services Administration does not want to start a process and have the County change their minds. Elliott recommended polling the JCCC members to determine what recommendation to forward to the Board of Supervisors. He added that if an evaluation of the PC site is completed, those findings will be presented at a Joint Meeting of the Board and the JCCC allowing ample time for public comment. Elliott asked for a vote from the committee members on whether they would support a recommendation to the Board to further evaluate the PC site. Supporting the recommendation with a show of hands were: Pulkrabek, Stratton, Harney, Edmondson, and Elliott. Opposed to the recommendation with a show of hands was McCarragher. Sullivan declined to vote. Johnson agreed to contact all JCCC members as soon as a date is selected for the committee to present their recommendation to the Board. Adjourned at 5:55 p.m. By Nancy Tomkovicz, Recording Secretary http://www.johnson-county.com/auditor/min/090805jccc.htm 8/12/2009 ~i~®~ :rlll~~~ ,~®,~~ CITY OF IOWA CITY IP5 MEMORANDUM Date: August 12, 2009 To: City Council From: Dave Elias, Superintendent, Wastewater and Landfill Re: Greenhouse Gas Inventory Report The first greenhouse gas inventory report for Iowa City has been completed. This report will be submitted to ICLEI-Local Governments for Sustainability fulfilling Milestone 1 requirements in ICLEI's "Cities for Climate Protection Campaign". The inventory contains analysis of greenhouse gas emissions for the Iowa City community as well for Iowa City municipal operations. The Iowa City report is the first comprehensive community-wide report to be finished in Iowa. The community inventory includes all energy consumed within the city limits including residential, commercial, and industrial sectors, transportation on all roads and highways, the percentage of landfill emissions for the City's population and energy generated at the University of Iowa power plant. Vehicular fuel, refrigerant leakage, waste decomposition, electricity and natural gas have been accounted for in the calculations. The report compares 2000 as the baseline to 2008 to illustrate community trends and changes over the past 9 years. Iowa City greenhouse gas emissions per capita are about average for the United States. The trend indicates energy consumption and greenhouse gas emissions are both on the rise in Iowa City. The report also compares the emissions of the whole community and municipal operations as a smaller component of the community. The City of Iowa City accounts directly for about 7% of the community emissions, with the generally upward trend being the same for the part or the whole. The next steps to reduce both energy use and emissions involve adopting an emissions reduction target for a future target year and creating a climate action plan outlining the measures that will be taken in order to achieve this goal. We envision a task force of community based stakeholders to recommend potential reduction goals and actions. Recommendations will be brought together by staff and city council approval and support will be sought in six to eight months. The Energy Efficiency and Conservation Block Grant may also be used to implement components of the climate action plan and monitor the outcome. This would complete ICLEI's 5 Milestone process. ~ r 1 ~f~~~~ ~III,~ +~ ~^^i~Z ~~~ CITY OF IOWA CITY Prepared by the City of Iowa City August, 2009 Greenhouse Gas Emissions Inventory Report Table of Contents Executive Summary .......................................................................................................................................3 Introduction .................................................................................................................................................. ..4 Methods ........................................................................................................................................................ ..4 Community Analysis .................................................................................................................................... ..5 Community Results 2000 ............................................................................................................................. ..6 Community Results 2008 ............................................................................................................................. ..7 Community Results Summary ..................................................................................................................... ..9 Iowa City Government Analysis .................................................................................................................. 10 Iowa City Government Results 2000 ........................................................................................................... 11 Iowa City Government Results 2008 ........................................................................................................... 12 Iowa City Government Results Summary ................................................................................................... 14 Actions Recommended to Complete Remaining Milestones ...................................................................... 16 Conclusion ................................................................................................................................................... 18 Figures Figure 1. Iowa City community 2000 COZe totals by sector percentages ....................................................6 Figure 2. Iowa City community 2000 COZe totals by source ........................................................................7 Figure 3. Iowa City community 2008 COZe totals by sector percentages .....................................................8 Figure 4. Iowa City community 2008 totals by source ..................................................................................9 Figure 5. Iowa City community COZe emissions for 2000 and 2008 ..........................................................10 Figure 6. Iowa City government 2000 COze totals by sector percentages ..................................................11 Figure 7. Iowa City government 2000 COZe totals by source .....................................................................12 Figure 8. Iowa City government 2008 COZe totals by sector percentages ..................................................13 Figure 9. Iowa City government 2008 COZe totals by source .....................................................................13 Figure 10. Iowa City government COZe emissions for 2000 and 2008 .......................................................14 Figure 11. Iowa City government energy usage for 2000 and 2008 ............................................................15 Figure 12. Iowa City government energy costs for 2000 and 2008 .............................................................15 Figure 13. Business as usual COZe forecast for Iowa City ..........................................................................16 1 Tables Table 1. Iowa City community 2000 analysis by scope .............................................................................18 Table 2. Iowa City community 2000 results by greenhouse gas in metric tonnes ................ ......................18 Table 3. Iowa City community 2008 results by scope ........................................................... ......................19 Table 4. Iowa City community 2008 results by greenhouse gas in metric tonnes ................. ......................19 Table 5. Iowa City community COZe totals 2000 vs. 2008 .................................................... ......................20 Table 6. Iowa City government 2000 COZe totals by scope .................................................. ......................20 Table 7. Iowa City government 2000 results by greenhouse gas in metric tonnes ................ ......................21 Table 8. Iowa City government 2008 COZe totals by scope .................................................. ......................21 Table 9. Iowa City government 2008 results by greenhouse gas ........................................... ......................22 Table 10. Iowa City government 2000 vs. 2008 COZe .......................................................... ......................22 Table 11. Iowa City government 2000 vs. 2008 energy use .................................................. ......................23 Table 12. Iowa City government 2000 vs. 2008 costs ........................................................... ......................23 Table 13. Iowa City government cost changes 2000 to 2008 ................................................ ......................23 Appendices Appendix 1. Iowa City profile .....................................................................................................................24 Appendix 2. Report Contributers .................................................................................................................25 Appendix 3. Resolution ................................................................................................................................26 Appendix 4. Employee commute survey .....................................................................................................27 Appendix 5. Emissions factors .....................................................................................................................29 2 Executive Summary Iowa City's mayor signed the U.S. Mayors Climate Protection Agreement on April 14, 2007 committing Iowa City to reducing the effects of climate change. As a result of this commitment, Iowa City joined International Council for Local Environmental Initiatives (ICLEI)-Local Governments for Sustainability in 2008. By joining ICLEI, Iowa City received the Clean Air and Climate Protection (CACP) software to facilitate a baseline inventory of the City's greenhouse gas emissions. This software makes greenhouse gas inventories consistent across the country and internationally. The inventory has two parts. The first part is an inventory of the community greenhouse gas emissions that occur from the use of all fossil fuel energy within the Iowa City limits. The second part is an inventory of emissions resulting from the operation of the Iowa City local government, which for the most part is a subset of the community inventory. The completion of this inventory marks the first step in ICLEI's "Cities for Climate Protection Campaign", which involves the following milestones: • Milestone 1. Conduct a baseline emissions inventory and forecast • Milestone 2. Adopt an emissions reductions target for the forecast year • Milestone 3. Develop a local climate action plan • Milestone 4. Implement policies and measures • Milestone 5. Monitor and verify results The baseline greenhouse gas inventory for Iowa City shows that the total greenhouse gas emission equivalent (COze) for the community in 2000 was 1,330,517 metric tonnes. This amount equals 21.4 metric tonnes per capita. Although this is within the average range per capita for America, the U.S. has one of the largest carbon emissions in the world. World average carbon emissions are 4 metric tonnes per capita and sustainable limits are estimated to be 2 metric tonnes per capita. ICLEI, Iowa Climate Change Advisory Council and proposed federal legislation recommends reducing emissions 80% by 2050. In 2000, the City of Iowa City government operations activities totaled 98,803 metric tonnes COze or 7% of the community total. Included in this inventory are all buildings and operations that the Iowa City government owned and operated, including the Iowa City landfill. The landfill serves the whole county, and was the largest source of greenhouse gas emissions for the government analysis. In addition to the baseline year of 2000, analyses were done for both the community and government operations for 2008. The 2008 emissions were 1,390,357 metric tonnes, an increase of 4% from 2000 and per capita emissions decreased to 20.5 metric tonnes per person due to reductions of C02 emissions at University of Iowa power plant and the Iowa City landfill. Data for 2008 may be affected somewhat from flooding within the City during the summer of that year and continued monitoring is recommended to get an accurate analysis of the City's emissions trends. Although per capita emissions are reduced, they remain 10 times above the recommended sustainable limits. With the first milestone completed, Iowa City can proceed further in the effort to reduce carbon emissions and reduce energy use. The City may benefit financially from energy efficiency measures as energy costs continue to rise and in doing so, reduce greenhouse gas emissions as well. Introduction The purpose of the greenhouse gas emissions inventory is to obtain baseline data on the amount and sources of greenhouse gas emissions produced from activities within the City of Iowa City. The mayor of Iowa City signed the U.S. Mayors Climate Protection Agreement on April 14, 2007 joining with numerous cities across the country committed to reducing their effects on climate change. On February 19, 2008, the City Council passed a resolution authorizing Iowa City to join the International Council for Local Environmental Initiatives (ICLEI)-Local Governments for Sustainability. By joining ICLEI, Iowa City has acknowledged that carbon dioxide (COZ) and other greenhouse gases have a profound effect on Earth's climate. The City is among more than 500 cities across the U.S. committed to taking actions to reduce carbon emissions. As ICLEI members, we have agreed to be a participant of the "Cities for Climate Protection Campaign", which involves completing the following milestones: • Milestone 1. Conduct a baseline emissions inventory and forecast • Milestone 2. Adopt an emissions reductions target for the forecast year • Milestone 3. Develop a local climate action plan • Milestone 4. Implement policies and measures • Milestone 5. Monitor and verify results This inventory marks completion of the first milestone and provides the data needed to proceed to the campaign's other milestones. Scientific reports over the last several years have provided evidence that human activities are changing our climate. The impact of climate changes within Iowa has been recently summarized by the Iowa Climate Change Advisory Council (Iowa Greenhouse Gas Inventory & Reference Case Projections 1990-2025, October 2008). The possible effects of climate change include impacts on the number of extreme storms, flooding, soil erosion, the economy, ecosystem health and diversity, and human health. The reduction of greenhouse emissions has become a serious and pressing matter for our country, since the U.S. is one of the largest emitters per capita in the world, averaging 22 metric tonnes per capita per year. Annual world-wide average emissions are 4 metric tonnes per capita and proposed U.S. legislative bills aim to reduce the country's emissions to a sustainable annual limit of 2 metric tonnes per person. Methods The methods used in this inventory are consistent with guidelines outlined by ICLEI-Local Governments for Sustainability. ICLEI provides the Clean Air and Climate Protection Software (CACP) and guidance in data management to members in an effort to make emissions calculations consistent internationally. The most recent software released in April, 2009 (CACP2009) was used in the calculations for this report. The greenhouse gases assessed in this inventory are the six Kyoto Protocol regulated, internationally-recognized greenhouse gases: • Carbon dioxide (COz) • Methane (CH4) • Nitrous oxide (NzO) • Hydrofluorocarbons (HFCs) • Perfluorocarbons (PFCs) • Sulfur hexafluoride (SF6) The non-COz gases are converted to units of COz equivalent (COze) using global warming potential units developed by the Intergovernmental Panel on Climate Change (Il'CC). The total units of COZe then represent a sum total of the global warming potential of all 6 greenhouse gases. This version of CACP2009 software does not calculate the HFCs, PFCs, or SF6 in the community analysis. Although these 3 gases are included in the government analysis, data for HFCs and PFCs are difficult to obtain and at this point SF6 is only required to be reported at municipally owned power plants, which does not apply to Iowa City. All gases are reported in the standard greenhouse gas units of metric tons (tonnes). One metric tonne is equal to 2,205 pounds. ICLEI's new guidelines also require reporting of emissions by "scope". Scope 1 refers to emissions produced within the city limits and released into the community atmosphere. This includes combustion of all fossil fuels such as gasoline, diesel, natural gas, coal, propane and any other fuel producing greenhouse gases within the city limits. Methane (CH4) produced from landfill waste and wastewater treatment is also included in Scope 1. Scope 2 emissions include greenhouse gas emissions from purchased electricity produced outside the city limits such as utility facilities that burn fossil fuels to produce electricity. Scope 3 refers to optional calculations such as the employee commute emissions of City of Iowa City staff. ICLEI recommends calculating employee commute because it has the benefit of engaging employees, although the costs and control do not fall under the operation of the City government. The scope distinctions help to avoid double counting between communities to clarify where emissions are used and generated. Analysis for the inventory consists of two separate sets of calculations; one for the entire Iowa City community including local government operations, and another for just Iowa City municipal government operations. ICLEI guidelines require an inventory baseline year with accurate records as far back as possible. This facilitates the tracking of growth and trends in the community over time. The year 2000 was chosen as the baseline because records were still available in all areas where data collection was needed. Also, the City of Iowa City has implemented several energy saving projects since 2000 that could be evaluated by choosing a 2000 baseline year. ICLEI requires data to be organized by calendar year, not a community's fiscal year, for the sake of a consistent national standard of comparison. Community Analysis Community totals included greenhouse gas emissions from all activities within the city limits of Iowa City. The total includes energy usage for: • Residential • Commercial • Industrial • Transportation • Waste • Other: University of Iowa Power Plant Data was collected from local utility companies for aggregate totals of electrical and natural gas usage for residential, commercial and industrial sectors. Transportation data was provided by Johnson Co. Council of Governments and the Iowa Dept. of Transportation using a computer modeling program which calculated fuel consumed by estimated vehicle miles travelled on all streets, roads, and highways within the city limits. Waste data was calculated by City of Iowa City staff to determine the percentage of greenhouse gas emissions from the Iowa City Landfill for the population of Iowa City portion of the landfill service area (all of Johnson Co.). The University of Iowa provided data for amounts of fuel (coal and natural gas) used at the University of Iowa power plant which produces steam used for heating and chilled water production and also co-generates 15- 20% of the campus' electricity. The University of Iowa power plant does not represent the entire energy use for buildings and facilities owned by the University and purchased electricity and natural gas for the University falls under both the Industrial and Commercial sectors in the community analysis. The fuel used by the University fleet falls within the Transportation sector. All U of I emissions are represented in the community total, although it would be interesting to have a separate total for all the University energy use and emissions for future inventories. Community Results 2000 The total amount of COze produced by the Iowa City community in 2000 was 1,330,517 metric tonnes. The population of Iowa City in 2000 was 62,220, making COze emissions equivalent to 21.4 tonnes per capita. The data are summarized in Table 1 (all tables are found at the end of the report) and Figure 1 below. (Optional Scope 3 emissions do not apply in the community total) It is interesting to note that although Iowa City emissions fall within the average range of emissions for the country, that only about half (52.1%) of the emissions from energy used in the City are emitted within the city limits. The other 47.9% of the emissions are emitted at power plants within the state and neighboring states where electricity used in Iowa City is produced. Electricity is the largest single source of energy used in Iowa City (Figure 2). Iowa City Community 2000 C02e Totals by Sector Transportation 14% Res i denti a I Commerci a 119% e 3% Industrial 25% ^ Industrial ^ U of I Power Plant Commercial ^ Residential Transportation Waste Plant 23% Figure 1. Iowa City community 2000 COze totals by sector percentages. U of I Power Each community's COZe emissions vary depending on climate and the variations in the residential, commercial and industrial sectors. The COZe total for the Iowa City community is fairly representative of other communities within the country and is about average for U.S. COze emissions per capita. Iowa City is unique among cities its size in the U.S. because it is home to a large University. The University of Iowa has a total enrollment of over 30,000 and is the largest employer in the community. The University joined the Chicago Climate Exchange (CCX) in 2004. CCX is a voluntary, legally binding greenhouse gas emissions reduction program. Substituting oat hulls for coal in one of the plant's boilers has allowed the University to reduce its annual COZ emissions by an average of 47,000 metric tonnes of C02 per year (2003-2008). The biomass fuel project provides between 11 to 15% of the University's total energy (fuel and electric needs). Iowa City Community 2000 C02e by source Natur 1~ U of I coal 22% Methane 3% Diesel ~ 2°~ Electricity 47% Electricity ^ U of I coal Natural gas ^ Gasoline ^ Methane Diesel Figure 2. Iowa City community 2000 COze totals by source. Carbon dioxide (COz) was the largest percentage (96.5%) of the total greenhouse gases emitted. Nitrous oxide (N20) and methane (CH4) have global warming potentials (GWP) of 310 and 21, respectively. Although they are emitted in smaller amounts, these amounts are multiplied by their respective GWP's to get the amount of COz equivalent. The energy used by the community in 2000 totaled 12,124,794 MMBTUs (Million British Thermal Units) with the University of Iowa power plant generating the largest percentage of energy at 29% (Table 2). Community Results 2008 Calculations for the community were also completed for 2008 and are summarized in Table 3 and Figure 3. Total COze emissions for 2008 were 1,390,357 metric tonnes or 20.5 metric tonnes per capita. The severe flooding of the Iowa River, which flows through the center of town, during the summer months of 2008, had an effect on energy usage for that year. Coal boilers at the University of Iowa power plant, which is located adjacent to the river, were offline for 16 weeks due to flooding. Transportation was also altered within the city limits because several bridges across the river were closed. Many University buildings were closed or had limited usage and homes along the river were uninhabitable. These factors influenced fuel and energy usage within the community. Gasoline Iowa City Community 2008 C02e Totals by Sector Transportation 13% Res i denti a I to 1% ^ Industrial ^ U of I Power Plant Commerci a I ^ Residential Commerci a 120% Plant 13% Transportation I ndustri a 134% Waste Figure 3. Iowa City community 2008 COze totals by sector percentages. The overall COZe total for the community increased 4% from 2000 to 2008. Increases were found in the industrial (40%), residential (22%), commercial (10%), and transportation (4%) sectors. The University of Iowa emissions decreased 41% from both the burning of oat hulls in replacement of coal and a small percent from the coal boilers at the power plant being partially offline for 16 weeks due to the flood. Although coal emissions decreased, the University purchased electricity during this period and used natural gas in a temporary boiler. The purchased electricity emissions are represented under the industrial sector of the community emissions and not within the power plant portion of the community total. Emissions from community waste also decreased by 63% as a result of capturing and flaring of methane at the Iowa City landfill. The overall decrease in per capita emissions from 2000 was due to a combination of these factors. U of I Power Iowa City Community 2008 C02e by source Natu Gasoline "" "iane0% U of I coal 11% Diesel 2% Electricity ^Uoflcoal Natural gas ^ Gasoline ~ Methane Electricity Diesel 59% Figure 4. Iowa City community 2008 totals by source. In 2008, electricity was 60% of the community's COze (Figure 4). This rise in electrical use means that in 2008, more than half (58.6%) of Iowa City's emissions from energy was emitted outside the city limits. Table 4 summarizes Iowa City's energy usage and corresponding emissions in 2008. Again in 2008, COz was the most abundant greenhouse gas (92.4%). Methane emissions were significantly reduced at the landfill to meet Environmental Protection Agency (EPA) standards (collecting and flaring). Community Results Summary Over the 8 year period from 2000 to 2008, the population of the Iowa City community grew 9% while COZ emissions increased by 4% (Table 5). Total energy use increased 248,717 MMBTUs or about 2% during this time. Data from 2008 may not be the most accurate representation of the community's typical greenhouse gas emissions or energy usage due to flood related events. Regardless, current studies show that sustainable levels of greenhouse gas emissions are estimated to be 2 metric tonnes per person, which is still ten times below Iowa City's 2008 per capita average of 20.5 metric tonnes. Figure 5 shows COze emissions by sector for years 2000 and 2008. All sectors except U of I power plant and waste (landfill) showed an increase in emissions over this period. The industrial sector showed the highest percentage of increase, which could be due to the addition of industries in Iowa City and from energy purchased by U of I since their power plant was partially offline. Continued monitoring of the greenhouse gas emissions and energy use of the community is recommended to more accurately show emissions trends through time and to track reductions. Calculating emissions between 2000 and 2008 would also prove useful to get a better understanding of the flood's impact on energy usage. Iowa City Community C02e 2000 and 2008 Totals by Sector 500,000 450,000 400,000 350,000 w 300,000 m c 250,000 0 200,000 - 150,000 100,000 50,000 - - 0 ~t`dus~<`ao~\Qo~etQ~a~`~ Go~~e<c`a~ ~es\de~~`a~ta~s~ot~ai~o~ ~as~e v ^ C02e Total 2000 ^ C02e Total 2008 Figure 5. Iowa City community COze emissions for 2000 and 2008. Iowa City Government Analysis The COze totals for city government operations are in general a subset of the community total resulting from the operational activities of the City of Iowa City. These activities include: • Buildings and Other Facilities • Streetlights and Traffic Signals • Water Delivery Facilities • Wastewater Facilities • Airport Facilities • Vehicle Fleet • Transit Fleet • Solid Waste Facilities • Other Processes and Fugitive Emissions • Optional Scope 3 Emissions: • Employee Commute Data for this analysis was provided and verified by numerous City departments. More detailed information for this analysis was required, since local governments generally have access to and direct control of these operations and their billing histories. The City of Iowa City has almost 300 gas and electric accounts with local utility companies for buildings, facilities, streetlights, traffic signals and weather alert sirens. Records from over 300 vehicles in the City fleet were compiled and 10 analyzed. Data from the Iowa City Landfill was analyzed for methane generated from waste collected throughout Johnson County. Information from the City's two wastewater treatment plants was analyzed for methane and N20 produced from treatment processes. An employee commute survey was taken via the City's Intranet and library staff websites to gather this information from the City's employees. Iowa City Government Results 2000 The total COze emissions calculated for the Iowa City government for 2000 was 98,803 metric tonnes, or about 7% of Iowa City's community total for the year. Emissions data for 2000 is summarized in Table 6 and Figure 6. The largest source of the City's greenhouse gas (72.9%) resulted from methane emissions from the Iowa City Landfill. The second highest source of the City's greenhouse gas was the wastewater treatment facilities (7.1%), followed closely by buildings and facilities (6.9%). Although many local governments do not own solid waste facilities, Iowa City owns and operates the Iowa City Landfill which services the entire Johnson County community. Because the government analysis includes all City operations, methane emissions produced by landfill waste for the surrounding communities of North Liberty, Coralville, and the rural community are included in this total. The population for Johnson County for 2000 was 111,006 compared to Iowa City's population of 62,220. For this reason, Iowa City's methane emissions may be higher compared to other cities of similar size. In 2000 there were no collection methods for methane at the landfill. Iowa City Govt. 2000 CO2e Totals by Sector Water Delivery Streetlights and VehicleFleet Facilities ~ Traffic~signals 2% 4/ 3/ Emplo eeCommute Buildings and Facilities ~ 7% Wastewater Facilities 7% Solid Waste Facilities 73% Y ~ 2% Transit Fleet 2% Airport Faci I ities 0% Refrigerants 0% ^ Solid Waste Facilities ^ Wastewater Facilities Buildings and Facilities ^ Water Delivery Facilities Streetlights and Traffic Signals VehicleFleet Employee Commute Tra ns i t FI eet Airport Fa c i I i ti es Refrigerants Figure 6. Iowa City government 2000 COze totals by sector percentages. Second to the landfill, City operations generating the most COze in 2000 were the combined treatment of water and wastewater. Although the University of Iowa operates a water treatment facility, the University wastewater is treated by the City. The emissions from the landfill (combined methane and COZ) were the greatest source of emissions for the local government in 2000 (Figure 7). Electricity usage in buildings and facilities was the 11 second largest source of emissions (17.8%). Diesel, gasoline, and ethanol used by the City fleet and transit buses were responsible for 5.7% of the 2000 total COze. Iowa City Govt. 2000 CO2e Totals by Sector Vehicle Flee Streetlights and T.-. FF~~ ct.... -.I~ 5% Water Deliver Facilities 12% Employee Commute 3% ^ Solid Waste Facilities Buildings and Facilities 17% r TransitFleet3% ^WastewaterFacilities Airport Facilities 0% Buildings and Facilities refrigerants 0% i Water Delivery Facilities Streetl fights a nd Traffi c Si gna Is Vehicle Fleet Employee Commute Solid Waste TransitFleet Facilities Airport Facilities 38% Refrigerants Figure 7. Iowa City government 2000 COze totals by source. The City of Iowa City consumed 217,645 MMBTUs of all energy types in 2000, with City buildings using the highest amount (Table 7). Carbon dioxide was the most abundant greenhouse gas emitted (36.3%). Data for HFCs were collected for fire extinguishers and refrigerants, but found to be a negligible emission compared to the other greenhouse gases. The refrigerant most used was R22, which is not included in the ICLEI protocol. No PFCs or SF6 were used in City operations. Iowa City Government Results 2008 Total emissions for the Iowa City government in 2008 were 60,458 metric tonnes, or 4% of the community total for 2008. Since 2001, landfill methane has been collected and flared which significantly reduced the total City COze emissions (Table 8). Energy used totaled 314,189 MMBTUs in 2008, an increase of 107,852 MMBTUs over what City operations used in 2000. Flood affects on energy use for City operations is also not clearly understood in this inventory, although more fuel was consumed within the fleet sector due to diesel use in generators and more use of fuel for vehicles. In 2008, the landfill accounted for 38% of the government emissions, and wastewater had the second largest percentage of emissions at 18% (Figure 8). Several city facilities have expanded since 2000, including an additional wastewater treatment plant, an expansion of the library, and a new water plant. Most of these expansions have included more square footage and utility usage in their operations. The City replaced traffic signals with light-emitting diodes (LED) lights over this 8 year period which decreased electrical use, although the number of traffic signals and streetlights increased by 2008. 12 W a s cewa cer Facilities 18% Iowa City Govt. 2008 C02e Totals by Sector Water Deliver Facilities 12% Buildings and Facilities 17% ~ Vehicle Fleet Streetlights and ° T.-. FF: ,. C':..... -.I.. 5~ Empl oyee Commute 3% Figure 8. Iowa City government 2008 COze totals by sector percentages. Iowa City Govt. 2008 C02e by source Diesel, gasoline, ethanol, biodiesel 5% Transit Fleet 3% Airport Facilities 0% 3efrigerants 0% Solid Waste Facilities 38% Nitrous oxide 1% Methane < 0.1% i Propa ne < 0.1% C02 from I a ndfi I I 39% Biogas <0.1% HFCs 0% Electricity 44% ^ Solid Waste Facilities ^ Wastewater Facilities Buildings and Facilities ^ Water Delivery Facilities Streetlights and Traffic Signals Vehicle Fleet Employee Commute Transit Fleet Airport Facilities Refrigerants Methane ^ Electricity C02 from I a ndfi I I ^ Diesel, gasoline, ethanol, biodiesel %I Natural gas Nitrous oxide -~ Propane ^ Biogas ^ HFCs Figure 9. Iowa City government 2008 COze totals by source. Landfill methane emissions decreased dramatically (Figure 9), although COZ emissions increased due to flaring the methane. Carbon dioxide accounted for 98% of the total emissions for the City government in 2008. (Table 9). 13 W e ~ ~ewa Lei Facilities 18% Natural gas 11% Iowa City Government Results Summary There were some significant changes in emissions and energy use between the years 2000 and 2008 (Table 10). Although greenhouse emissions were reduced, energy use and cost went up. In 2008, electrical costs were not significantly higher than 2000 but natural gas, diesel and gasoline rates had gone up considerably (Table 13). The cost of energy for the City increased from $1,987,739 in 2000 to $3,856,715 in 2008. The vehicle fleet and transit fleet were particularly affected since the price of gasoline doubled and diesel roughly tripled since 2000. While energy use also went up a significant 52% over this period, rising energy prices played a big role in the cost increase. Iowa City Community C02e 2000 and 2008 Totals by Sector 500,000 450,000 400,000 350,000 w 300,000 m c 250,000 0 200,000 150,000 100,000 50,000 0 ~t~dus~<~ao~\Q°~etQ~ar~ G°~`t~etG\a\ ~es`de~~\a~ta~sP°t~a~\0~ ~as~e v ^ CO2e Total 2000 ^ CO2e Total 2008 Figure 10. Iowa City government COZe emissions for 2000 and 2008. Most sectors within the City government showed either similar or increased emissions from 2000 to 2008 with the exception of the landfill (Figure 10). LED lights in traffic signals also reduced emissions within the streetlight and traffic signal sector. New wastewater and water plants were built between 2000 and 2008 which increased energy use in these sectors (Figure 11). A newly expanded library and two new large parking ramps also increased energy usage in the buildings and facilities sector over this period. Each energy source had a rise in cost over the period from 2000 to 2008 with the exception of electricity. The major provider for electricity for the City is MidAmerican Energy, which has not increased the price per kWh during the 8 year period. Natural gas prices greatly fluctuate during any year, with the average price in 2008 being roughly double what it was in 2000 (Table 13). Fuel 14 prices for gasoline and E10 about doubled during this period, but diesel and biodiesel costs had the greatest increase, almost being triple of what they were in 2000 (Figure 12). City of Iowa City Energy Usage 100,000 90,000 80,000 70,000 ~ 60,000 m 50,000 ~ 40,000 30,000 20,000 10,000 0 Wastewater Blgs & Fac. Water Fleet Transit Empl. Streetlights & Airport Solid Waste Facilities Delivery Commute Traffic Signals ^ 2000 ^ 2008 Figure 11. Iowa City government energy usage for 2000 and 2008. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 City of Iowa City Energy Cost Buildings and Wastewater Vehicle Fleet Transit Fleet Streetlights Water Solid Waste Airport Facilities Facilities and Traffic Delivery Facilities Facilities Signals Facilities ^ 2000 Cost ^ 2008 Cost Figure 12. Iowa City government energy costs for 2000 and 2008. 15 Actions Recommended to Complete Remaining Milestones The next two ICLEI milestones are to develop emissions reduction targets and to develop an action plan for meeting the targets. To accomplish this, the following steps are recommended: 1) Form a climate action task force. ICLEI documentation states: "To ensure long-term success, climate protection and sustainability initiatives must be developed and promoted through a multi-stakeholder climate action team." To be most effective, task force members should represent the following areas in the community: • Municipal (City of Iowa City) • Business and Commercial (Chamber of Commerce, business associations, etc.) • Industrial (major industries) • Residential (neighborhood associations, home builders, non-profit groups, etc.) • Institutional (University of Iowa, local K-12 school system, hospitals, etc.) Each of these working groups would consider actions that could be taken for their sector in the following areas: • Education and outreach • Energy conservation (or alternative energy use) in buildings • Waste, recycling, and resource reduction • Transportation of employees, goods and services Utilities, non profits, and state, regional, and federal agencies may lend expertise to a local climate action team. These groups would work independently over a specified time period to propose viable actions and reduction goals in their area of expertise. The CACP2009 software could be utilized to accurately calculate greenhouse gas reduction scenarios for any proposed projects or action. Cost benefit analysis can be used to decide on the most beneficial projects. 2) Recommendations from the task force would be incorporated into an action plan which would include specific projects the City and community plan to undertake to reduce greenhouse gas emissions. A realistic reduction target should be identified and a target year chosen in which the reduction target should be achieved. Target reductions for community and city government do not have to be the same. Because local governments have control over all of their operations which create emissions, local governments can choose to have a higher reduction target. Local governments may be able to initiate, publicize, and lead the community by example in these endeavors. ICLEI, the State and Federal government all recommend 80% emissions reductions by the year 2050 (Figure 13). Although this number may seem insurmountable, annual reductions of 3.2% would be necessary to reach this goal. Yearly inventory updates to monitor results will be less time consuming now that the initial inventory is complete. 16 Business as Usual COZe Forecast 2,500,000 N c 2,000,000 c 0 .. ~ 1,500,000 ~L •+ ~ 1,000,000 c °~ 500,000 O U ~ 0 2000 2008 2015 2022 2029 2036 2043 2050 ~ C02e as usual D 80% Reduction -Linear (80% Reduction) Figure 13. Business as usual COze forecast for Iowa City. 3) Use the climate action task force effort as a springboard to adopt sustainability as an overarching guiding principle of the Iowa City community. Other Iowa cities and cities in adjacent states have used their work on climate action to begin or to emphasize their efforts to create sustainable communities for their citizens. Completing this inventory is only one of the many efforts the City of Iowa City has taken to work towards environmental stewardship, but many other current City projects can be unified under this principle as well. 17 Conclusion Iowa City has completed a baseline year inventory of the community's greenhouse gas emissions. Total greenhouse gas emission equivalent (COze) for the community in 2000 was 1,330,517 metric tonnes. In 2000, the City of Iowa City government operations activities totaled 98,803 metric tonnes COze or 7% of the community total. These amounts were calculated using the most up to date protocol approved by ICLEI-Local Governments for Sustainability. Iowa City's COZe for the baseline year (2000) was 21.4 metric tonnes per capita. Per capita averages depend on climate and community activities, but this number falls within the average range for the American population. In addition to the baseline year of 2000, analysis was done for both the community and government operations for the most recent year, 2008. The community data maybe slightly influenced by the major flooding of the Iowa River in Iowa City during the summer of 2008, which affected the University of Iowa power plant, which was partially offline for 16 weeks. All sectors measured showed increases over the 8 year period, except emissions for waste and the University of Iowa power plant. Capturing and flaring methane at the Iowa City Landfill and substituting the burning of oat hulls for some coal at the University of Iowa power plant were the only two significant measures that have reduced emissions in the community analysis. Further steps can be taken to further reduce these emissions, which can have positive effects on the local and global environment and economy. The City of Iowa City has broad influence on the community and can lead the community through its operation of many important public services from transportation to sanitation. With direct control of only a small percentage of the community's greenhouse gas emissions, cooperative partnerships will be needed to make a significant impact on emissions. Cooperation with the University of Iowa, residents, and local industries and business will be necessary to make community-wide greenhouse gas reductions. The next steps should be to form acommunity-based climate action task force to determine emissions reduction targets, list specific methods to make these reductions, and develop an action plan to achieve these goals. 18 Tables Table 1. Iowa City community 2000 analysis by scope. COze In metric tonnes Sector Scope 1* Scope 2^ TOTAL % of Total Industrial 36,335 293,615 329,950 25% U of I Power Plant 303,664 0 303,664 23% Commercial 50,086 203,886 253,972 19% Residential 79,119 139,676 218,795 16% Transportation 180,942 0 180,942 14% Waste 43,194 0 43,194 3% Total 693,340 637,177 1,330,517 100°Io 51.10% 47.90% * emitted from combustion within city li mits (natural gas, gasoline, diesel, coal, etc.) ^ emitted elsewhere in the production of electricity 2000 Population: 62,220 21.4 metric tonnes per capita Table 2. Iowa City community 2000 results by greenhouse gas in metric tonnes. Sector Energy Use in MMBTUs % of Total Emissions COZ N2O CH4 COZe U of I power 3,316,165 29% 301,457 4.9 33.5 303,664 plant Transportation 2,463,300 21% 175,445 16.8 13.4 180,942 Residential 2,057,802 18% 218,335 0.8 9.6 218,795 Industrial 1,883,336 16% 329,372 LS 5.3 329,949 Commercial 1,774,272 15% 253,467 1.1 7.9 253,971 Waste 0 0% 5,948 0 1,773.6 43,194 11,494,875 100% 1,284,024 25.1 1,843.3 1,330,516 96.50% 19 Table 3. Iowa City community 2008 results by scope. COZe in metric tonnes Sector Scope Scope TOTAL % of 1* 2^ Total Industrial 40,562 421,514 462,076 34% Commercial 57,338 221,552 278,890 20% Residential 95,377 171,381 266,758 19% Transportation 187,580 0 187,580 13% U of I Power Plant 179,142 0 179,142 13% Waste 15,911 0 15,911 1% Total 575,910 814,447 1,390,357 100% 41.40% 58.60% * emitted from combustio n within city li mits (natural gas, gasoline, diesel, coal, etc.) ^ emitted elsewhere in the production of electricity 2008 Population: 67,761 20.5 metric tonnes per capita Table 4. Iowa City community 2008 results by greenhouse gas in metric tonnes. In metric tonnes Sector Energy Use in MMBTUs of Total OZ 20 H4 OZe Transportation 2,585,877 22% 185,228 10 9 187,580 Residential 2,496,844 21% 265,568 3 12 266,757 Industrial 2,494,980 21% 459,710 7 7 329,949 U of I power 2,178,056 177,986 2 18 179,142 plant 19% Commercial 1,987,835 17% 277,521 4 9 278,890 Waste 0 0% 15,912 0 0 15,912 11,743,592 100% 1,284,024 26 55 1,390,357 92.40% 20 Table 5. Iowa City community C02e totals 2000 vs. 2008. In metric tonnes Sector 2000 COZe Tota100 2008 COZe Total 08 Increase in tonnes COZe % Change Industrial 329,950 462,076 132,126 40% Residential 218,795 266,758 47,963 22% Commercial 253,972 278,890 24,918 10% Transportation 180,942 187,580 6,638 4% U of I Power Plant 303,664 179,142 (-124,522) (-41%) Waste 43,194 15,911 (-27,283) (-b3%) Totals: 1,330,517 1,390,357 59,840 4°Io Table 6. Iowa City government 2000 C02e totals by scope. COze In metric tonnes Sector Scope 1 Scope 2 Scope 3 COZe Total % of Total MMBTU's Total Cost Solid Waste Facilities 72,014 39 0 72,053 73% 541 $8,604 Wastewater Facilities 1,770 5,272 0 7,042 7% 45,477 $381,229 Buildings and Facilities 1,601 5,178 0 6,779 7% 51,243 $514,937 Water Delivery Facilities 156 3,921 0 4,077 4% 18,940 $257,103 Streetlights and Traffic Signals 0 3,064 0 3,064 3% 12,515 $417,767 Vehicle Fleet 2,445 0 0 2,445 3% 33,260 $246,320 Employee Commute 0 0 1,630 1,630 2% 22,200 $0 Transit Fleet 1,524 0 0 1,524 2% 20,816 $144,699 Airport Facilities 39 150 0 189 0% 1,345 $17,080 Refrigerants 0 0 0 0 0% 0 $0 Totals: 79,549 17,624 1,630 98,803 100°Io 206,337 $1,987,739 21 Table 7. Iowa City government 2000 results by greenhouse gas in metric tonnes. 2000 MMBTUs % of Total COZ N20 CH4 COZe Buildings and Facilities 54,051 25% 6,765 0.03 0.23 6,779 Wastewater Facilities 47,969 22% 6,292 2.15 3.91 7,041 Vehicle Fleet 35,083 16% 2,406 0.12 0.12 2,445 Employee Commute 23,416 11% 1,574 0.17 0.14 1,630 Transit Fleet 21,957 10% 1,522 0.01 0.01 1,524 Water Delivery Facilities 19,978 9% 4,069 0.02 0.08 4,076 Streetlights & Traffic Signals 13,201 6% 3,059 0.01 0.05 3,064 Airport Facilities 1,419 1% 189 0 0.01 189 Solid Waste Facilities 571 0% 9,977 0 2,956.00 72,053 217,645 100% 35,853 2.51 2,960.54 98,803 36.30% Table 8. Iowa City government 2008 C02e totals by scope. Sector Scope 1 Scope 2 Scope 3 COZe Total % of Total MMBTUs Total Cost Solid Waste Facilities 22,441 197 0 22,638 37% 1,285 $28,232 Wastewater Facilities 3,455 7,633 0 11,088 18% 90,052 $752,408 Buildings and Facilities 1,437 8,900 0 10,337 17% 63,573 $981,753 Water Delivery Facilities 2,202 5,038 0 7,240 12% 62,092 $387,518 Streetlights and Traffic Signals 3 2,701 0 2,704 5% 11,157 $411,329 Vehicle Fleet 2,739 0 0 2,739 5% 37,131 $678,213 Transit Fleet 1,819 0 0 1,819 3% 24,162 $593,033 Employee Commute 0 0 1,669 1,669 3% 23,054 $0 Airport Facilities 55 160 0 215 0% 1,683 $24,229 Refrigerants 9 0 0 9 0% 0 $0 Totals: 34,160 24,629 1,669 60,458 100.00% 314,189 $3,856,715 22 Table 9. Iowa City government 2008 results by greenhouse gas. 2008 MMBTUs % of Total COZ N20 CH4 COZe Wastewater Facilities 94,987 29% 10,251 2.4 4.37 11,088 Buildings and Facilities 67,057 20% 10,285 0.15 0.27 10,338 Water Delivery Facilities 65,495 20% 7,207 0.09 0.28 7,241 Vehicle Fleet 39,166 12% 2,710 0.09 0.1 2,739 Transit Fleet 25,486 8% 1,817 0.01 0.01 1,819 Employee Commute 24,317 7% 1,635 0.11 0.09 1,669 Streetlights & Traffic Signals 11,768 4% 2,689 0.05 0.04 2,704 Airport Facilities 1,775 1% 213 0 0.01 214 Solid Waste Facilities 1,355 0% 22,637 0 0.01 22,638 Refrigerants All Sectors 0 0% 9 0 0 9 331406 100% 59453 2.89 5.17 60459 Percent increase (decrease) from 2000: 52.3% 58.6% 15.1% (-99.8%) (-38/0) Table 10. Iowa City government 2000 vs. 2008 C02e. Sector 2000 COZe Total 00 2008 COZe Total 08 Increase in tonnes COZe % change 2000- 2008 Water Delivery Facilities 4,077 7,240 3,163 78% Wastewater Facilities 7,042 11,088 4,046 57% Buildings and Facilities 6,779 10,337 3,558 52% Transit Fleet 1,524 1,819 295 19% Airport Facilities 189 215 26 14% Vehicle Fleet 2,445 2,739 294 12% Employee Commute 1,630 1,669 39 2% Streetlights and Traffic Signals 3,064 2,704 (-360) (-12%) Solid Waste Facilities 72,053 22,638 (-49415) (-6y%) Refrigerants 0 9 9 N/A Total: 98,803 60,458 (-38345) (-39%) 23 Table 11. Iowa City government 2000 vs. 2008 energy use. Sector 2000 MMBTUs 2008 MMBTUs Increase MMBTUs % change 2000- 2008 Water Delivery Facilities 18,940 62,092 43,152 228% Solid Waste Facilities 541 1,285 744 138% Wastewater Facilities 45,477 90,052 44,575 98% Airport Facilities 1,345 1,683 338 25% Buildings and Facilities 51,243 63,573 12,330 24% Transit Fleet 20,816 24,162 3,346 16% Vehicle Fleet 33,260 37,131 3,871 12% Employee Commute 22,200 23,054 854 4% Streetlights and Traffic Signals 12,515 11,157 (-1358) (-11%) Refrigerants 0 0 0 0% Total: 206,337 314,189 107,852 52°Io Table 12. Iowa City government 2000 vs. 2008 cost. Sector 2000 Cost 2008 Cost Cost Increase % change 2000- 2008 Transit Fleet $144,699 $593,033 $448,334 310% Solid Waste Facilities $8,604 $28,232 $19,628 228% Vehicle Fleet $246,320 $678,213 $431,893 175% Wastewater Facilities $381,229 $752,408 $371,179 97% Buildings and Facilities $514,937 $981,753 $466,816 91% Water Delivery Facilities $257,103 $387,518 $130,415 51% Airport Facilities $17,080 $24,229 $7,149 42% Refrigerants $0 $0 $0 0% Streetlights and Traffic Signals $417,767 $411,329 ($6,438) (-2%) Total: $1,987,739 $3,856,715 $1,868,976 94% Table 13. Iowa City government cost changes 2000 to 2008. Source 2000 2008 change Electricity per kWh $0.05 $0.05 0% Natural gas per ccf $0.42 $0.81 93% Gasohol (E10) per gallon $0.97 $2.28 135% Diesel per gallon $0.88 $3.02 243% Biodiesel (B 100) per gallon N/A $3.75 N/A 24 Appendix 1. Iowa City Profile City of Iowa 410 E. Washington St. Iowa City, IA 52240 Johnson Co., Iowa Website Address: http://www.ic o~g/ Size: 25.1 square miles 2000 2008 Population: 62,220 67, 761 COze per capita (tonnes): 21.4 20.5 Annual Total Budget: $164,013,235 $168,754,120 FTE's: 887 854 COze per employee (tonnes): 111.4 70.8 University of Iowa Enrollment: 28,311 30,561 EIA Climate Zone for Commercial Buildings: Zone 2 (from: http://www.eia.doe.~ov/emeu/cbecs/clim ate zones.html) Ave. Annual Heating Degree Days: 6052 Ave. Annual Cooling Degree Days: 1134 (from: http://cdo.ncdc.noaa.Gov/climatenormals/clim8l/IAnorm. Latitude: 41° 39' N Longitude: 910° 32' W Elevation: 640' Contact Person: Name: Brenda Nations Title: Environmental Coordinator Department: Public Works Email: brenda-nations@iowa-city orb Phone number: (319) 887-6161 25 Appendix 2. ort l;ontributers City Of Iowa City Position Contact Mayor Regenia Bailey Administration Interim City Manager Dale Helling Public Works Director Rick Fosse Landfill and Wastewater Superintendent Dave Elias Equipment Superintendent -Fleet Manager Tom Hansen Landfill Recycling Coordinator Jennifer Jordan Landfill Environmental Coordinator Brenda Nations Information Technology Services Sr. Programmer/Analyst Kathleen Cahill Information Technology Services Sr. Programmer/Analyst Miry Sucomel Planning and Development Asst. Transportation Planner Kent Ralston Planning and Development Traffic Engineering Planner Duian Nagle-Gamm Engineering Architectural Services Kumi Morris Human Resources/Personnel Personnel Generalist Jane Molony Human Resources/Personnel Personnel Admin. Ku en Jennings Economic Development Coordinator Wendy Ford Information Technology Services Web Developer Matt Ewers Organization ICLEI-Local Govt for Program Officer Brita Pagels Sustainability Midwest Regional Office MidAmerican Energy Key Account Manager Jeff Schadler University of Iowa Facilities Management Senior Engineer Ferman Milster University of Iowa Facilities Management Clerk IV Robert Lane University of Iowa Director Liz Christiansen Office of Sustainability Iowa Deputment of Transportation Modeling Coordinator/Highway Adam Shell Analysis Eastern Iowa Light & Power Coop Manager of Business Dave Mohr Development 26 Appendix 3. Resolution Prepared by Jennifer Jordan, Recycling Coordinator, 3900 Hebl Ave. SW, Iowa City, IA, 52246, (319) 887-6160 RESOLUTION NO. 08-49 RESOLUTION AUTHORIZING THE CITY OF IOWA CITY TO JOIN THE INTERNATIONAL COUNCIL OF LOCAL ENVIRONMENTAL INITIATIVES (ICLEI) AND PARTICIPATE IN ITS "CITIES FOR CLIMATE PROTECTION" CAMPAIGN WHEREAS, scientific consensus has developed that carbon dioxide (COZ) and other greenhouse gases released into the atmosphere have a profound effect on the Earth's climate; and WHEREAS, The City of Iowa City is a signatory to the 2005 U.S. Mayors' Climate Protection Agreement, which has been endorsed by the U.S. Conference of Mayors and signed by more than 700 U.S. mayors as of October 2007. WHEREAS, the Urban Environmental Accords adopted by local government delegates during UN World Environment Day 2005 call for reduced emissions through energy efficiency, land use and transportation planning, waste reduction, and wiser energy management; and WHEREAS, the International Council of Local Environmental Initiatives (ICLEI) is an international association of local governments and governmental organizations that have made a commitment to sustainable development and supports locally-designed initiatives as an effective and cost-efficient way to achieve local, national, and global sustainability objectives. WHEREAS, the ICLEI has invited the City of Iowa City to become a full member of the organization and become a partner in its "Cities for Climate Protection" Campaign; WHEREAS, local government actions taken to reduce greenhouse gas emissions and increase energy efficiency provide multiple local benefits by decreasing air pollution, creating jobs, reducing energy expenditures, and saving money for the local government, its businesses, and its residents; and WHEREAS, it is in the public interest for the City of Iowa City to become a member of the ICLEI and to participate in the "Cities for Climate Protection" Campaign. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY THAT the City of Iowa City, Iowa, will join ICLEI as a Full Member and participate in the "Cities for Climate Protection" Campaign and, as a participant, pledge to take a leadership role in promoting public awareness about the causes and impacts of climate change. Passe nd approved this 19th day of February , 2008. c ' Appro ed by: M ATT T: ~~ City Attorney's Office /~3/O ~ CITY LERK It was moved by Correia and seconded by Wilburn that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion g Correia ~_ Hayek _~ O'Donnell ~_ Wilburn X Wright 27 Appendix 4. Employee Commute Survey Tntrnduction T'11a 17urpnsa of thi4 sut~~e-4' is to gatlt~Y~ rltfi7rrttatinn nn the cnmlriuta to ~;'nrk nt'cin~ ~riy7ln~'ees. '1'h:: ns4dls titi~ill cnabl:: Ihw ::alc4daliun tltc ~su-Uun wrrussiun~ from tos5il ti4~:ls rwlatwd to {_'ilti~ {~7eratinnR_ ThrR rnforrnatinn ~~711 tie include{l yn tha cmm~nlnih~ i1r~~entnr~• ot'greenhouRe gaReR for lu4ti'S4 ~~ltl~', 11ic lllrl}Im~4t1Un rl}I the lli4st t4ti'cltti months a4nd the Uric ycau- utiU{lU i5 nccdccl, 11ua mill 11~1p ug tnal•k l7m~ress in reducing ~tz% usage altid carhnlt ~ttusstnn~ 11t nut' cnlriiriunlt~•. i:nl~gg nth~1•~is~ indicated, all quegtirnts r~t~.1• to a C)~T-l~~ ,~~` cnttlttulte T(~ I~+CJhi~ {ml}~. Plea.~~ dc~ nol in~144{l4 an- Ir~4t~~1ir1g ti`1144 du Lllulll~ l§~ur1C 11U4u> ~1114~tm~~, Slti~ k~lslt.~, 41~}. 1'14asc n[~t4 thal 11us s4u~~ti~ is ~umplct4lr• anun-mu44s, 1'~~c ~~~i11 nut collccl Ur r~g~l~ clala ~n ~4ny i1t{11~7d11d1S R'l10 t'~Rl70nd t0 the SllrS~e~'. The SllrS~e}~ sltiL7ll1{l t3~:~ 1t01ri0r~ tlldll ~~ tnintlt~R. C'.urrent T)ail~- C,'nmmute 2{lOR 200{1 'l. ~~'llat {lel7artlnant do 3~ nu ~vork in? ?_ ~~'ltat {li~7sirn1 {ln~'nu ~rn~k i11? 3_ TTnsv 1rian~• hnurs {ln~•nu t~77icallt~ ~nrk l7ar s~aek? ~. Hu4~ msuty~ rc~~lr4c1-trips to 4ti~urk do yc~u ly~pi~~411ti~ ntakw pwr 4~~c1~? 5. rlppro+rimalclr• hu~ti m~ut-, ntil~s du tiuu li~~c from uc~rlti? _ G. Hu4} mautr• minut4s clues ti u44r cumm4~t4 to 4ti Urk ty~pi4 ~411ti~ ti41Ci:'? _ ,4 rox Miles from Ci Hall Cedar Rapids = 31 Lone Tree = 20 Solon = 12 C4S rdV~ = 12 Narfh Li be = 17 SZvishar = 21 Corahrille = 10 Oelv~ein = 83 T~fin = 8 Davenport = b8 Oxford = 1 B West Branch = 12 Hills = S Riverside = 14 West Libert = 1 S 7. UY~I Ihw last 1~ mos., t~~hal p::r::::nlag::s otthc limy ha~~~ ti~uu: 2UU~# 2UUU F,4CTORS 1 dayhvk; all year 2Q°!o 2 day~n4c all year 4095 3 dayM4t all year 6x95 4 dayM4t all year 8x95 5 da Jvdc. all ear 1009U 1 dayMM1c, for 6 mo. 1095 1 daylvdc, for 3 mo. ~S9U 1 daylmor~fh, all year ~S9U 5 da sJ ear 24U {5 days ~rveek X 52 = 240 days} a. 171ivwn a w~4r or tl-44i:1ti alc~nw L1. 171i~ wn a mot~arc~~::1:: c. {'.'arpnnla{l {l. i~sad pul7lic tf~alispnrtati{m a_ L~'alka{l f. T3ikad [Tntfll mint equal 100°lF} 8. 1'r'hat i5 y'~a4u-prima4r- Oar or tr44c1ti Itip4 quid muclcl y~4~4r u~hcn cllit~irlg I~ ~~~ur1ti' 2008 20011 T:ltitar latter fi~nttl table T~~ind~l ~~ ear: Vehicle Types a. Full sire auto d. Light trucklSUVlPickup g. Hybrid b. Mid size auto e. Van h. Motarcyclelscooter e. Compact f. Heavy truck i. Other 28 9- ~~'hat is ~~nur l~ritnat~' ~~ehicla fuel tkry~a~ X008 200fF Pruuar~~ Fuel T~ e a. Regular gasoline unleaded d. Biodiesel b. Ethanol E1Q asoline e. Electricit c. Diesel f. ether ~N~. ro one. etc. lU. l~c~~uclin~ k~ut~r ~surwnl ~ununt~lw tcs ~~~urk, ~~~1uwh ut Ihw fullut~~in~ upliun~ arw ~4}~ailabl:: nu~~~ to wl[`w~li~w1~~ awl Its ~~~ur1ti (~hw~k all thal s4pply~}: a- Public Trangl~nrtatinn h- {'.'at~rrnliyt~ c- ~`anl]rrrrling cl- T3ic~'cling a- ~~'alkiyt~ f. <)thwr (p1wsG~w ~pwwify~): - 11. if v~st~ clri~~w alunc. ~~~hi~h utlhw fu11u~~~in~ bwncfils ~~~~~~1d wnw~s~~ra~w r~~s~~ lu Is4k:: stllwrnati}~w ti~~ttt~ nt't~~ansl~nrtatinn? (cltack all tltat al~l]l~') ~ v a- ~`anl]rrnl~'cayl~rrrrl incanti~~eg h- Parkiyt~ cash-nut {t~iynl~urgetttant to ~i~~e up }~rrur parkiyt~ ~l]rrt) c- itttpy~ca-~~ad t~~aytsit nptirn7~ cl_ ittt~~cn~ad ~all:in~ rnut~~:'cnytclitinn~ a- Telecrnrnnutiyt~ nl~tinn f. 1-'rwwrinwspwn~ivw ~hs~lllw ~. 1-'rww pt~uli~ ia-sui~it bwncfit h. 5t~b~idiun~ biw-~~1w ptu-~hs~~w i. lmpr~s}~wcl biltiw r~s~~L~:~?'w~sndiii~sn~ j. liwtlwr inf~snnaliun ab~st~t my~ ~ununt~tu uptiun~ k- rnte rrftlte al~cn~e l- CJtlt~~ (l~leasa ~l]acit~') '1 ~_ it'~•nu ltar~~e ntYt~~ cnncerns nr i~guas related to ~~ nur cntttynute, rn~ if there i~ srnnetltiyt~ eve ~ho~~1d knu~~~ ab~sut n~sl ~apl ~uwcl in ~uiy~ ~tuvw~~ gt~w~ti~an~, plwa~w ck:~::ribu bw1u~~~. Tltaytk ~~ nu fnr t~spnncliytg trr tltig ~ut~~e~~. If ~~ nu lta~~e an~~ crnrnnants nr cluestinns, 1]laase direct lhwm lo: Jirc~nd~t l~~~ions (brwnda-ns4ti~sn~i~~;iu~~~s4-uilr~.~si~ } ~~'aste~ater T)i~~isinn ~3~7{t l~S4lJl}1wU11 ~~. {-3~1~) FS7-6161 29 Appendix 5. Emissions Factors The factors used to calculate 2000 electricity emissions in the CACP2009 software were determined by guidance from ICLEI staff using the information in the Local Government Operations Protocol Version 1. Iowa City falls within the MAPP eGrid subregion, therefore referring to Table G.8 in the Protocol, 1,838.83 lbs CO2/MWH was used as the COzfactor. Table G.6 provided 2000 emissions for CH4 (0.0291bs/MWh) and N2O (0.0091bs/MWH). These factors were entered into the CACP2009 software to calculate Iowa City's electricity related emissions for 2000. For emissions factors for 2008, the most current eGRID emissions factors (2005) were used for the subregion that Iowa City falls within (MROW) and were 1,821.841bs CO2/MWH for COz, 4 0.0281bs/MWh for CH4 and 0.031 lbs/MWH for NzO. All other emissions factors used were the default factors provided in the software. 30 ~ r 1 08-13-09 ~-~,.~~~~ CITY OF ICJ WA CITY IP6 RAC DIEM ~ EEO CITY OF IOWA CITY Date: August 12, 2009 To: Rick Fosse, Director of Public Works From: Jen Jordan, Recycling Coordinator Re: recycling processing contract and multi-family housing recycling Iowa City's contract with our recycling processing vendor expired last year. This created the opportunity to explore the change to single stream recycling. The City's recycling processing contract and the potential change to single stream recycling is closely tied to expanding multi- family housing recycling in Iowa City. Single stream would make the curbside recycling system more convenient for residents and would have a high probability of increasing the amount of material recycled. This would also have the effects of: 1. increasing landfill diversion 2. potential equipment savings by needing fewer trucks 3. labor savings due to less time sorting at the curb 4. fewer injuries from lifting after eventual change to tipper carts for automation and 5. most importantly, an easier expansion to more multi-family housing recycling. In November 2008, staff recommended that our request for proposals for recycling processing services include an option for single stream recycling. Earlier this year the City put out a bid for both single stream recycling services and our existing 5-sort system. We received only one bid back; it was from our existing vendor, City Carton Recycling, Inc. Based on the bid received and the current depressed market for recycled materials, it would be necessary to raise our recycling fees by about $1 per month to change to single stream recycling. Therefore, staff recommends entering into a new three year contract with City Carton using our existing 5-sort system and keeping rates the same. If during the three year term of this contract the market conditions turn around to the point that single stream recycling is feasible without a rate increase, City Carton has agreed to convert and provide single stream processing at the price quoted in their proposal. If Council concurs with this recommendation, staff will prepare a new contract with City Carton Recycling, Inc.for the Mayor's signature and will continue to work through the logistics necessary for changing to a single stream system, including financing the program. Please contact me at; end nifer~jordan(cr~iowa-city org or 319-887-6160 with any questions. ~~,®~ CITY 4F [~1NA CITY 1P7 ~! ~ui~~~ ~~~~~ RAC E~~ Date: August 7, 2009 To: Mayor and City Council `-,~~ From: Marian K. Karr, City Clerk 1~'°" Re: Agenda Items for Joint Meeting Johnson County will be hosting the next joint meeting of the City Councils of Iowa City, Coralville, and North Liberty; the Iowa City Community School Board; and the Johnson County Board of Supervisors. The meeting date is scheduled for September 16, at 4:00 in the new County Health and Human Services Building. Please provide me with any agenda items you would like included at your work session on August 17. A complete agenda and meeting date confirmation will be distributed to you in the information packet on September 10. cc:jointmeetingrequestforitems.doc IP8 SUMMARY OF PENDING WORK SESSION ISSUES 8/13/09 Legalization of Urban Chickens (SEPTEMBER 14) Franchise Fees (SEPTEMBER 14) Snow Removal Plan Update (SEPTEMBER) Meet with Historic Preservation Commission re: energy efficiency/green issues (after guideline revisions are drafted) (SEPTEMBER) Site of New Animal Shelter (after FEMA final decision) Farmers' Market (SEPTEMBER/OCTOBER) 2010 Legislative Priorities (NOVEMBER) Taft Avenue -Land Use Designations for Adjacent Areas Flood Response & Mitigation Update (PERIODIC) Alley Inventory (FALL 09) r ~~~,®,~ CITY OF IOWA CITY ~P9 ~III~~~~ ~EMCJ DATE: August 13, 2009 TO: City Council FROM: Sarah E. Holecek, First Assistant City Attorney RE: "Stump Rule" for attendance at public forums/meetings when more than three City Council members are in attendance It has come to my attention that a number of City Council members may be attending a neighborhood meeting to discuss issues and neighborhood concerns regarding the southeast side of Iowa City this Saturday. As Eleanor has advised you in the past, under Iowa's open meetings law, it is preferable that no more than three members of the City Council attend any forum or public meeting where issues likely to come before the Council will be discussed. However, and more importantly, if more than a quorum (three) City Council members are in attendance at a public forum or meeting where policy issues are being discussed, the members present must not participate in any discussion during or after the meeting. City Council members must follow the "stump rule" and merely listen to the information being provided and say nothing, either before or after the meeting. While Iowa's open meetings law exempts purely social events where no discussion of policy is occurring, Saturday's meeting is clearly designed to discuss events, neighborhood response and city policy concerning recent events in southeast Iowa City. Thus, if more than three City Council members attend, you may not participate in any fashion, either before or after the meeting. Finally, if more than three of you are present and you feel you must respond to the public at this forum, I suggest you advise the public that, due to Iowa's open meetings law, you cannot comment on any of the information or participate in the discussion, but the City Council will be discussing the matter at its August 17th informal meeting and the public is invited to attend and listen to the Council discussion at that time. If you have any questions regarding this matter, please feel free to contact me. Cc Dale Helling, Interim City Manager Marian Karr, City Clerk Eleanor Dilkes, City Attorney r IP10 ~Y.,_,®~,~ CITY (~F tC~WA CITY ~EMCJ ~~ Date: August 11, 2009 To: All City Council members * From: Sarah E. Holecek, First Assistant City Attorney ~~~ Re: Public records request and requirement to retain existing documents concerning liquor licenses or the establishments Et cetera and/or Third Base (Field House) A member of the press has filed a request under the Iowa Open Records Act (Iowa Code Chapter 22) requesting access to and copies of all correspondence between the members of the Iowa City City Council, Mayor Regenia Bailey, Iowa City Police Chief Sam Hargadine, Iowa City Police Sgt. Troy Kelsay, as well as any contact between these parties with owners and legal representatives of the bars Et Cetera and 3rd Base Bar, regarding liquor licenses and/or the two aforementioned establishments, including, but not limited to, e-mails, faxes, and letters, within the past two months." As 3`d Base Bar has not been in existence for the last two years, and all discussion has concerned the Field House and its liquor license, please interpret this request as INCLUDING any documentation concerning the Field House within the last two months. Simply put, if you have ANY correspondence, email, faxes, reports or other documentation concerning either of these establishments dated within the last two months, regardless of whether it concerns either establishment's liquor license, please forward printed copies to our office as soon as possible, BUT IN NO CASE LATER THAN TUESDAY, AUGUST 18TH. Again, this includes documentation of any contacts you may have had with the owners and/or legal representatives of each establishment. If you have any question as to whether a document in your possession fits within the terms of the request, please err on the side of caution and forward the document to our office. PLEASE BE ADVISED THAT ALL CITY COUNCIL MEMBERS, THE MAYOR, POLICE CHIEF SAM HARGADINE AND POLICE SGT. TROY KELSAY ARE REQUIRED TO RETAIN ANY AND ALL DOCUMENTATION RELATING TO THE SUBJECT MATTER OF THIS REQUEST, INCLUDING ANY ELECTRONIC RECORDS SUCH AS WORD DOCUMENTS, POWERPOINT DOCUMENTS, PHOTOS, AND EMAIL. Please take steps to retain such documents, either by hard copy in your files or on your computers, until we have responded to this public records request. Our office will notify you once the request has been satisfied and you are no longer required to retain the documents. If you have questions, please contact me. Thanks! * Emailed and mailed to Council 8/11 uss-~ s-uy IP11 Date: To: From: Re: August 12, 2009 Dale Helling, Interim City Manager Kevin O'Malley, Director of Finance Budget to Actual Comparison for Fiscal Year Ended June 30, 2009 ~~.®~t ~t~::I~II ~ ~!~~~ ~'aJ4_ CITY OF IOWA CITY The purpose of this report is to examine revenue and expenditures on a cash basis through June 30, 2009, for the General, Special Revenue, and Business-Type funds. Overview FY09 budgeted operations changed dramatically at the inception of fiscal 09. The City was physically still battling the flood of 2008 and by the end of FY09 had not yet resumed 'normal' operations. The expenditures from the Flood of 08 and subsequent Intergovernmental Revenue from the Federal Emergency Management Agency (FEMA) have impacted the General Fund, primarily in the Public Safety program budget. Also, significantly impacted by the flood recovery programs were the Special Revenue Funds, i.e., CDBG and most Business type funds, i.e. Wastewater, Landfill. In addition to the flood of 2008 the national economy sunk into a deep recession. To quote Charles Dickens `It was the worst of times and the best of times for the interest rate environment. Plummeting interest rates reduced our interest income in many funds: however, the City refinanced over $72 million of bonds thereby reducing mortgage costs by six to ten per cent (6%-10%) annually. General Fund -Revenue and Other Financing Sources General Fund revenue and other financing sources total $ 49.5 million for the year and are 106% of the original budget estimate. During the course of the year, amendments increased General Fund revenue projections by $2.3 million, and include the following: • Federal & State Grants + $1,880,000; • Interest Income - $657,000; • Flood Insurance reimbursements + $800,000; • Forfeitures to Police Department + $93,000; • Gates Foundation to ICMA Green Grant + $43,000; • Peninsula Land Sales + $271,000; • Transfers to Transit Reserves + $927,000; General Fund -Expenditures General Fund expenditures of $50.1 million are one hundred and six percent (106%) of the original budget of $47.4 million. Expenditures were amended for an additional $12 million in FY09, including the following: • FY08 budget appropriations -authority for open purchase orders and projects + $970,000; • Flood repair and recovery expenditures + $10,500,000; Transit reserve funding -from operations + $927,000; After amendments, General Fund expenditures are eighty-five percent (85%) of the amended budget of $58.2 million. The following graphs provide a comparison between FY08 and FY09 receipts and expenditures. The graph depicting revenues excludes property tax revenue (FY08=$30.1 million: FY09=$31.3 million) due to scale. General Fund Cash Balance The General Fund cash balance at June 30, 2009, is $18,142,287. Of this amount, $1.3 million is restricted in use and $2.9 million is held in reserve for equipment replacement and parkland acquisition /development. Net available cash balance was 28% of expenditures which is in conformance with the FY09 reserve policy of a 30% ceiling. Funds encumbered (but not paid) at June 30, 2009, include $271,500 in purchase orders. General Fund Revenues Fiscal Year Comparison by State Classification $g _.__ __ ___ . __ ____ _ __ __ . --..-___ .. ____--5._z__-_ -_..-- __._._. -- ---_-__. ~ FY08: $47.2 Million ~ $5 - -- - _ ___ 4.7_ N ^ FY09: $49.5 Million 4.4 L 4.1 ~ $4 _ :. 0 0 2.7 O $3 2.5 ~ $2 1.7 1.8 2.0 ~ 1.2 1.2 1.3 1.3 t, ,~..,, _ r ,t7 $ 0 ,4 3 5 g ~ G c,~ ~Q~~ aQ~~ ,~~~ ~~~ ~`~~~ . ~ of 0t 05 3~ ~O ~0 `~G G~~ d`r ~~~ ~~~ '~~~ ~~ ~ ~a~ J~~ ~ G ~r~ General Fund Expenditures Fiscal Year Comparison by State Program 25 _ _ _ _ _ ®FY08: $49.5 Million ^ FY09: $50.1 Million 19.8 20 -- -_ ___- -- _ - - 17. ,~ y~ ~~ IO -- d ?~ ~ ~ " 510.6 10 . _ 10 __ - _ __ - ~ ;; 6.9 7.0 ~ 6.7 6.9 i. 6-2 :Y 1 , 5 . x ; "'' 1 5 .{ r~~ 1.9 '~: :=*' . R'f p ~ --- Public Safety Public Works Culture and Community General Transfers Out Recreation and Economic Government Development ; -2- SPECIAL REVENUE FUNDS Special Revenue Funds include CDBG, HOME, Road Use Tax, Other Shared Revenue, JCCOG, Employee Benefits Levy, Tax Increment Financing Districts, Emergency Levy, and General Rehabilitation and Improvement Program (GRIP). Usually the transactional activity in these funds is minor except for Road Use Tax and JCCOG however, this year we accounted for all the non FEMA flood recovery grant activity in the Other Shared Revenue Fund. Following is an analysis of the major Special Revenue Funds. CDBG 8 HOME Funds These funds account for the federal grant s the city receives to provide low income homeowners funding to rehabilitate their homes. FY09 Intergovernmental revenue was down seventeen per cent (17%) or $286,000 less than FY08. FY09 expenditures were eleven per cent (11%) or $212,000 less than FY08. Eighty per cent (80%) of expenditures or $1.3 million was provided to clients. Road Use Tax Fund FY09 road use tax receipts from the State of Iowa decreased three and two tenths per cent (3.2%) resulting in $170,000 less income for street related activity. The revenue shortfall was offset by FEMA reimbursement funding of $211,000. Total FY09 revenue from all sources increased by three tenths per cent (0.3%) to $5,894,896 or $16,000 more than FY08. Operating expenditures decreased by five tenths per cent (0.5) to $4,953,119. Personnel expenditures were $120,000 less but commodity costs -mainly street salt prices, were $185,000 higher than FY08. Transfers to capital improvement projects were twenty-one per cent (21 %) or $240,000 greater than FY08. For a second year in a row the cash balance has dropped. Net activity produced a loss of $445,477 which reduced cash balance to $1,568,717. Other Shared Revenue Fund This fund accounted for the various flood recovery programs to individuals and business funded by the federal and state government. The city has been awarded over $10 million in 11 different Jumpstart grants to be used for flood recovery and repair of residential homes and business affected by the flood of 2008. Also, this fund accounts for the Hazard Mitigation Grant Program (HMGP) Buyout and the Non-HMGP Buyout (CDBG) programs to remove homes in the 100 year and 500 year flood plain. In addition to private activity this fund does account for the CDBG Public Infrastructure Projects and the Community Disaster Grants. There was no prior year activity for this fund. BUSINESS-TYPE FUNDS The Business-Type Funds include Parking, Wastewater, Water, Refuse, Landfill, Airport, Stormwater, Broadband Telecommunications, and Housing Authority. Operations are primarily funded from user fees and charges for the services provided to individual customers. The following summaries examine operational revenue and expenditures by comparison to the original budget. Amendments are highlighted where significant. Parking Fund Parking revenue totals $6.3 million at fiscal year end which includes $1.2 million of non-operating revenue. Those one time revenues is the result of the sale of 3 houses on the corners of Capitol and Harrison Streets ($484,000), the final payment on a condominium at Tower Place ($170,000), and parking impact fees ($583,000). -3- Operating revenue increased two percent (2%) in FY09 to $5.1 million. The majority of this increase was in parking lot and garage revenue. Parking expenditures of $5.4 million are eighty percent (80%) of budget, with $1.1 million in appropriations remaining for capital projects. Cash balance increased $967,000 at the end of the fiscal year to $4.8 million, with $273,000 in restricted cash. Wastewater Treatment Wastewater revenue of $14.1 million is 99% of the original budget at June 30, 2009. Total revenue increased six per cent (6%). User fees were flat (.7%) while interest income revenue more that doubled (FY08=$672,000:FY09=$1.4 million). The interest income increase was due to bond reserve investments maturing during the year. Total expenditures are ninety-five percent (95%) of budget at $12.7 million, with $906,000 remaining for capital project financing. Debt service payments represent sixty percent (60%) of Wastewater's expenditures in FY09. Debt refunding activity was high with 4 issues (1996, 1997, 1999, & 2000) refunded totaling $33,940,000. Annual debt service savings will be approximately $232,000. The cash balance increased $1.3 million at fiscal year-end to $11.7 million. Water Operations Revenue of $8.8 million is 93% of budget at June 30, 2009. Total revenues were $600,000 less than FY08. User fees were down two per cent (2%) and interest income revenue was down forty-four per cent (44%). Expenditures of $9.6 million are eighty-two percent (82%) of the original budget. Expenditures are six percent (6%) less than FY08 with $2.4 million remaining in capital project financing to be carried forward to FY10. Debt service issues 1999 and 2000 totaling $16,865,000 were refunded this past year for an approximate annual savings of $95,000. Cash balance decreased $800,000 at June 30, 2009 to $12.6 million, of which $484,695 is restricted in use. Refuse Collection Fund Revenue is 100.7% of original budget at $2.7 million. A rate increase of $0.50 per month went into effect July 1, 2008, and an additional increase of $.50 per month was approved by City Council for July 1, 2009. Expenditures are 100.6% of budget at $2.8 million. On a cash basis, a net loss of $91, 404 reduced ending cash balance at June 30, 2009 to $385,096. Landfill Operations Fund Total revenue of $8.6 million exceeds the original budget estimate of $7 million. Expenditures total $4.6 million and are thirty-two percent (32%) of the amended budget at fiscal year-end. Expenditures includes $11.3 million in transfers- Loan transfers=$1.5 million and Capital Improvement Project transfers = $8.8 million, that will be carried forward to FY10. The Loan transfer of $1.5 million is to the Parking Fund for the old St. Pat's Parish Hall site. Also, amended budget included $500,000 for Loans to Housing and Inspection Services to comply with City Council's funding of loans to businesses to meet the A-2 Occupancy requirements. Capital Improvement Project transfers included $7 million for the construction of another landfill cell and $2.1 million for construction of the East Side Recycling Center. The Landfill Fund acts as an internal bank for several city projects. Most notably there is a current loan of $2.7 million dollars at zero per cent interest to the General Fund for the purchase of the Prybil property for development of an industrial park. For FY10, an additional loan in the amount of $6.2 million is authorized to develop the infrastructure on the industrial park. -4- Cash balances increased by $4 million at June 30, 2009 to $28.3 million. Of this amount, $12.8 million is restricted in use by Iowa State Code for cell closure, post-closure, planning and waste reduction requirements. . Airport Fund Total revenue for Airport Operations is $541,000 at fiscal year-end, with general levy property tax support of $130,000. The original budget estimate was amended to provide authorization of a $400,000 interfund loan from Landfill cash. Airport expenditures total $500,000 at fiscal year-end. The original budget was amended by $352,000 to provide funding to the UI Hangar project however, only $117,000 was used in FY09 with the remainder carried forward to FY10. Airport's operating expenditures were 29% less than FY08, in large part due to the decision to reduce the number of staff. The Airport Fund's cash balance increased by $42,000 at June 30, 2008 to $102,000, with $8,700 restricted in use. Storm Water Management Fund FY09 total revenue of $657,000 is $10,000 less than FY08 or 1.6% decrease. Operating revenue increased by 1.3% however, interest income revenue decreased by 41% or $18,000. Expenditures of $531,000 are forty-eight percent (48%) of budget. Capital improvement project funding of the Sandusky Storm Detention system was delayed due the flood of 2008. Therefore, $635,000 of budget authority will be carried forward to FY10. Also, funding for new utility billing software did not occur and will be carried forward to FY10. The cash balance increased by $120,000 at fiscal year-end and is $1,337,000. Broadband Telecommunications Fund Broadband Telecommunications received $836,400 in FY09, a four percent (4%) decrease in revenue over FY08. The decrease in revenue was largely due to Interest income revenue which was down forty-six per cent (46%). Expenditures of $773,400 are ninety percent (90%) of amended budget and represent a five per cent (5%) increase over FY08. Cash balance increased $63,000 by June 30, 2009 and is $1.26 million. Housing Authority Fund FY09 total revenues were ninety-five per cent (95%) of budget and Intergovernmental Revenue was 5% ($330,000) higher than FY08. Expenditures were ninety-six per cent (96%) of budget for a total of $7.26 million. Ending cash balances decreased $80,400 by June 30, 2009 for a balance of $5.4 million, with $2 million restricted to use. The following graphs depict a comparison of FY08 - FY09 revenues and expenditures for business-type funds. -5- Business Type Funds Operating Revenue Comparison FY08-FY09 .-. 18 ---------___.__~--------.____.___..__.-_.__~__-_.~___~.___-_ _ ~ 14.1 ^ FY08 N 15 -. ~`a ^ FY09 12 Qp 9.5 8.8 8.7 7.17.2 ~ 9 6.6 O N 6 5.0 5.1 = 2.6 2.7 0 3 0.40.5 0.70.7 0.90.8 ~ 0 ~ ~~ ~~ 5~ ~~ ~~. ~~~ ,~J ~~ ~~ ~ 5~c 1`~ Business Type Funds Expenditure Comparison -_-_____.___.~_ __-___ --- $14 _._-.____ -- 12.7 _____ .___._-___-.______.____ 11. $12 ^ FY08 ^ FY09 ~ 10 6 ;n $10 - R o $8 o $6 v i ~ ~ 3.7 .o $4 2.6 ~ $2 0.40.5 0.40.5 0.7 $0 ~ ~~ ~~ a~ ~ a~ 5~ ~~ ~~ ~~ ~a ~~ ~a ~~ ~J ~`~ ro ~ ~ Qa~ 5~~~ ~o~ P~ ~a Q-~ Pi G~\ ~ ~a g y\~ ~o~ -6- ~~,®~ C[TY OF It~WR C[TY IP12 ~ ~~~~~~~ ,~~,~~ RA ~ D ~ ~ ~ ~~~ Date: August 7, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: City Council Office A City Council office has been completed in the lower level of City Hall. The office is equipped with a laptop, printer, phone, and desk. The room can be booked for small meetings on the City Outlook Program, and is reserved for City Council use only. Use of the office should provide Council with a small meeting room during business hours without utilizing larger ones and can be booked directly by Council Members. Please contact my office prior to your use of the office the first time so we can acquaint you with the office. U:counciloffice.doc IP13 TO: FROM: RE: DATE: DEPARTMENT MEMO #09-18 Chief Hargadine Captain R. D. Wyss April- May 09 Use of Force Review 30 July 09 The "Use of Force Review Committee" met on July 30th, 2009. It was composed of Captain Wyss, Sgt. Hurd and Sgt. Kelsay. The review of submitted reports for April (16 incidents-22 reports) and May (10 incidents-14 reports) were completed and no policy issues were identified. Of the 26 incidents over the two month period 16 Officers drew their sidearm or displayed a weapon (building search or felony stop) and there were 2 incidents where a sidearm was used for the destruction of animals. OC was deployed on two occasions, and a Taser was discharged on three separate occasions. Of the 26 incidents reviewed, 6 suspects had sustained injuries, and 3 Officers had sustained injuries. All of the injuries were classified as superficial. All personnel continue doing a good job in their documentation and review of the reports. Please contact me if you have any questions. ~., '`~_' , ...._ "- c .. : y _~ ...~. ..~ e'• ~-. .tiJ+~' re '~ ~" i Copy: Iowa City Council, City Manager, PCRB, Watch Commanders, Review Committee r -- ~~i~,:. p a~r~ CITY O F IOWA CITY I P14 ~~,~ ®~~~ RA N D l~ M M ESC.) Date: August 13, 2009 To: City Council From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Engineering and Public Works Administration • Senator Grassley's office has informed us that $1.5 M has been earmarked in the FY 2010 HUD for the Dubuque Street /Park Road Project. • Working with staff to develop the applications for the Community Disaster Grants. • Working with staff to develop the applications for I-JOBS Funding. • .Working with staff to develop the applications for CDBG Funding. • Contractor working on the Iowa Avenue Inverted Siphon Sewer Project. • Working with the Iowa DOT to reallocate the FHWA emergency repairs funds for Park Road Bridge and Dubuque Street to the elevation Project. • Reviewing the University of Iowa Pre-Disaster Mitigation Plan. • Discussion with the Army Corps of Engineers in regards to the construction plans and schedule for the Section 14 Iowa River Bank Stabilization along Dubuque Street downstream from the Park Road Bridge. • Discussion of a volunteer clean-up effort of the property purchased from the Park View Church. • Developing the plans and specifications for the demolitions in regards to the HMGP Buyout homes. Special council meetings have been scheduled. • Staff is preparing for the first round of demolitions to occur. This is required to be completed by September 28th for seven of the nine homes purchased. • Contract with MMS Consultants approved for the design of the levee along Baculis and Thatcher Mobile Home Parks and Commercial Court was approved. • The City technical advisory committee met to discuss the relocation of the North Waste Water Plant. Water Division We are declaring the meter replacement in flooded areas complete (Idyllwild & Parkview Terrace). Continued working with Engineering & Howard R. Green (HRG) for design and schedule on the 12" river crossing repairs (Old Plant and Hwy 6) 1. HRG will provide design, specifications and inspection bid documents for the two projects (temporary and permanent repair). A preliminary estimated cost for the projects has been forwarded to FEMA. We're awaiting HRG's scope of services contract and fee for these projects. If the permanent repair can proceed in a timely manner we may forgo the temporary repair. 2. We are awaiting the geotech report for the river crossings from HRG. 3. Upon completion of the study FEMA will complete the PW and Hazard Mitigation to replace both river crossings August 13, 2009 Page 2 The PW and Hazard Mitigation Plan for CW 3, CW 4, SW 4 and the respective electrical systems was 'obligated' by FEMA this week. The available funding will be incorporated into the HRG Hazard Mitigation Study. We are awaiting a design contract for the projects from HRG. Additional funding request for hazard mitigation for plant site well houses will be submitted through Steve Long in mid August. Planning and Community Development • Planning staff submitted $54.5 million in Supplemental CDBG Disaster Infrastructure grant applications to the Iowa Department of Economic Development on July 30tH • Planning and JCCOG staff submitted $13.3 million in t-Jobs grant applications to the Iowa Finance Authority on August 3`d. Award letters are expected in early September. • Planning staff submitted its application for the CDBG Property Acquisition Program (non- HMGP buyout) to the Iowa Department of Economic Development (IDED) on July 31St A total of $12.6 million in funding was requested for the acquisition of 56 properties. Of the 56 properties that expressed interest in a buyout, 54 are located in Parkview Terrace, one in the Taft Speedway area, and along the Iowa River near the corner of Southgate Avenue and Gilbert Street. Award letters are expected to be released by IDED in September. • The $1 million UniverCity Neighborhood Partnerships grant application was submitted on July 31St • We have hit a slowdown with the duplication of benefits review by the State for the HMGP buyout program. Contacts have been made with several congressional offices to get the process moving again. • The $1 million CDBG Business Rental Assistance Program is up and running. This program will pay for up to six months rent (with a maximum of $50,000) for businesses who are located or will locate in commercial buildings that were flooded. Contracts have been signed with the state and staff has begun verifying the eligibility of applicants. To date, we have 41 applications for a total of $683,000. • We recently received notice that the EDA (Economic Development Administration) has approved a $60,000 grant request for a study on the feasibility of a downtown business incubator geared toward start up businesses in the creative technologies. The EDA determined the project eligible for disaster recovery funds, in part, because of the job creation potential in the creative technologies sector in downtown locations. A request for proposals seeking a consultant to conduct the study will be mailed out within days. • The Jumpstart Small Business Assistance Program closed on April 15. Businesses were eligible for up to $50,000 in forgivable loan funds plus an additional $5,000 for reimbursement of new energy efficient equipment. We distributed $1.25 million to 44 participants. Of the $1.25 million, $45,000 was for reimbursement of energy efficient equipment. • The Iowa City Flood Recovery program, instituted very shortly after the flood, provided up to $5,000 in grant funds to businesses for flood related clean up expenses. We distributed almost $75,000 to 18 applicants. rage i or i Original Correspondence on 7/28 Consent Agenda Marian Karr -------- IP15 From: Rick Fosse Sent: Friday, July 31, 2009 5:02 PM To: drles1498@mchsi.com Cc: Marian Karr; Dale Helling Subject: GAR Bridges Resolution Mr. Weber: Thank you for your e-mail about naming the US Highway 6 Bridge after General John M. Corse. Since the IDOT owns and maintains the bridge, I have forwarded your request to the IDOT to see how they would like it to be handled (state vs. local). I will follow up with you when I hear back from them. Thank you, Rick Fosse Director of Public Works City of Iowa City 8/6/2009 08-13-09 IP16 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT April 1, 2009 to June 30, 2009 Finance Department Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 1.70% at 6/30/09. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 1.83% which is 13 basis points higher than the threshold. Investments purchased by the City of Iowa City for the fourth quarter of this fiscal year had an average return of .826%. Rates on new investment purchases in our operating cash portfolio for the third quarter were approximately 183 basis points lower than investments purchased at this time last year. The marketplace is very odd in that when we have gone out to place investments, banks will not even bid on our money which has forced us to park the money at IPAIT where we earn daily yield rates. The federal funds rate is the interest rate at which banks lend to each other. The Federal Reserve will maintain the U.S. interest rate to "a target range" of between zero and 0.25 percent and the Federal Open Market Committee anticipates that economic conditions are likely to warrant exceptionally low levels of the federal funds rate for an extended period. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 0.70% in April, 0.70% in May, and 0.55% in June 2009. -_ m cv H 0 to .~_ U to 3 0 0 .~_ CV "~..~ U = ~ H o ~ o ~ 0 .~ ~ Ul cllfl T T 0 0 0 0 0 Cfl ~ ~ M N uan~a.~ ~o af~~ua~aad ~ 6p,~~ ~, ~ 0,,~~ ~0, ~ ~a ~,~, O ~aS ~~~~~i ~ ~ ~~~~ G// ~p,~a ~ O `p,Qa _ S ~~'~i ~~ ~~~.~~ l ~ 9~~~a 90, O oas 9~,~~ 9 /~ 0 0 ~~~~ o ~ ;. E ~ .: ~ ~ ~ ~ ~~~~^ I i ~~~~~ ~ VO`~ ' i a0 ~~~~' ~ a S I ~ ' ~ ~ t 8p 'U ~~ ..~..~ ~ ~ ~ ~ ~~'~~ !~ ~ ~O.~ ~ _ _ a ~ I LL ~ ~ ( ~~, o' _ ~ ~ 7 a S ~ ~ ~ , ~~,~~~ N L.!_ ~p,~ ~ W ~ ~ ~~~ ~a I j ~ 0 ! 9~~~' ~ 1 a S 9 0 0 0 0 0 0 0 ~~ ~~ ~ Cfl tf) d' M N ~ O a~a~ ~sa~a~u ~ Q m w CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 6/30/2009 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A $ 3,000,000.00 VARIABLE HILLS BANK SAVINGS 10-Oct-06 N/A $ 1,000,000.00 VARIABLE HILLS BANK SAVINGS 16-Nov-07 N/A $ 5,000,000.00 VARIABLE HILLS BANK SAVINGS 12-Jan-09 N/A $ 2,000,000.00 VARIABLE HILLS BANK SAVINGS 18-Jul-08 N/A $ 1,000,000.00 VARIABLE IPAIT 06A GO IPAIT 17-Apr-09 N/A $ 1,170,988.51 VARIABLE IPAIT 03 GO IPAIT 17-Apr-09 N/A $ 553,752.63 VARIABLE IPAIT IPAIT 12-May-09 N/A $ 13,000,000.00 VARIABLE IPAIT IPAIT 18-May-09 N/A $ 8,970,637.92 VARIABLE IPAIT IPAIT 18-May-09 N/A $ 9,952,919.44 VARIABLE IPAIT IPAIT 12-Jun-09 N/A $ 213,030.50 VARIABLE IPAIT IPAIT 12-Jun-09 N/A $ 5,595,786.86 VARIABLE WELLS FARGO CD 31-Dec-08 30-Jun-09 $ 1,000,000.00 1.420 FIRST AMERICAN BANK CD 28-Aug-08 01-Jul-09 $ 3,000,000.00 3.610 AMERICAN BANK & TRUST CD 21-Oct-08 02-Jul-09 $ 5,000,000.00 3.300 MIDWESTONE BANK CD 03-Nov-08 31-Jul-09 $ 2,000,000.00 2.860 MIDWESTONE BANK CD 10-Feb-09 10-Aug-09 $ 2,000,000.00 1.550 FREEDOM SECURITY CD 19-Nov-08 14-Aug-09 $ 2,000,000.00 2.980 FARMERS & MERCHANTS CD 19-Nov-08 28-Aug-09 $ 1,922,140.00 2.811 FARMERS & MERCHANTS CD 19-Nov-08 11-Sep-09 $ 2,000,000.00 3.011 FARMERS & MERCHANTS CD 19-Nov-08 25-Sep-09 $ 2,000,000.00 3.391 WELLS FARGO CD 23-Dec-08 09-Oct-09 $ 2,000,000.00 1.590 WELLS FARGO CD 23-Dec-08 23-Oct-09 $ 2,000,000.00 1.590 MIDWESTONE BANK CD 23-Jan-09 23-Oct-09 $ 2,000,000.00 1.500 MIDWESTONE BANK CD 03-Nov-08 31-Oct-09 $ .2,000,000.00 3.010 MIDWESTONE BANK CD 03-Nov-08 31-Oct-09 $ 1,000,000.00 3.110 MIDWESTONE BANK CD 10-Feb-09 10-Nov-09 $ 2,000,000.00 1.830 WELLS FARGO CD 23-Dec-08 13-Nov-09 $ 2,000,000.00 1.590 FARMERS & MERCHANTS CD 23-Dec-08 25-Nov-09 $ 2,000,000.00 1.880 LIBERTY BANK CD 01-May-09 30-Nov-09 $ 1,564,000.00 1.115 FIRST AMERICAN BANK 05 GO CD 12-Dec-08 11-Dec-09 $ 735,274.22 1.610 IPAIT 07 GO CD 15-Dec-08 11-Dec-09 $ 952,001.75 1.690 WELLS FARGO CD 16-Mar-09 16-Dec-09 $ 2,000,000.00 1.490 LIBERTY BANK CD 16-Mar-09 16-Dec-09 $ 2,000,000.00 1.745 LIBERTY BANK CD 16-Apr-09 31-Dec-09 $ 900,000.00 1.255 IPAIT CD 31-Dec-08 04-Jan-10 $ 4,000,000.00 2.000 MIDWESTONE BANK CD 16-Apr-09 16-Jan-10 $ 2,000,000.00 1.600 MIDWESTONE BANK CD 23-Jan-09 23-Jan-10 $ 2,000,000.00 1.750 LIBERTY BANK CD 10-Feb-09 10-Feb-10 $ 2,000,000.00 1.845 MIDWESTONE BANK CD 10-Feb-09 10-Feb-10 $ 2,000,000.00 2.050 FIRST AMERICAN BANK CD 11-May-09 05-Mar-10 $ 2,000,000.00 1.000 LIBERTY BANK CD 16-Mar-09 16-Mar-10 $ 2,000,000.00 1.875 BANK OF THE WEST CD 26-Mar-09 26-Mar-10 $ 5,000,000.00 2.000 FREEDOM SECURITY CD 16-Apr-09 16-Apr-10 $ 1,000,000.00 1.630 MIDWESTONE BANK CD 16-Apr-09 16-Apr-10 $ 2,000,000.00 1.950 BANK OF THE WEST CD 16-Apr-09 16-Apr-10 $ 10,000,000.00 1.600 LIBERTY BANK CD 11-May-09 07-May-10 $ 2,000,000.00 1.015 LIBERTY BANK CD 11-May-09 14-May-10 $ 2,000,000.00 1.015 AMERICAN BANK & TRUST CD 11-May-09 04-Jun-10 $ 2,000,000.00 1.750 BANK OF THE WEST CD 25-Jun-09 11-Jun-10 $ 2,000,000.00 1.290 BANK OF THE WEST CD 25-Jun-09 18-Jun-10 $ 2,000,000.00 1.290 FREEDOM SECURITY CD 02-Jul-08 25-Jun-10 $ 300,000.00 4.050 FREEDOM SECURITY CD 02-Jul-08 25-Jun-10 $ 974,504.00 4.050 BANK OF THE WEST CD 25-Jun-09 25-Jun-10 $ 2,000,000.00 1.290 BANK OF THE WEST CD 25-Jun-09 02-Jul-10 $ 2,000,000.00 1.290 IPAIT -WATER CD 28-Feb-08 27-Feb-12 $ 450,000.00 4.100 CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 6/30/2009 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE IPAIT -WATER CD 28-Feb-08 27-Feb-12 $ 2,234,789.00 4.100 AMERICAN BANK & TRUST CD 12-Dec-08 12-Dec-13 $ 6,197,315.00 3.750 MIDWESTONE BANK CD 12-Dec-08 12-Dec-13 $ 2,000,000.00 4.180 TOTAL $ 155,687,139.83 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED JUNE 30, 2009 INVESTMENTS ON HAND AT 3131/09 INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST INSTITUTION TYPE DATE DATE AMOUNT RATE PURCHASES 4/01!09 TO 6/30/09 LIBERTY BANK CD 16-Apr-09 31-Dec-09 $ 900,000.00 1.255 LIBERTY BANK CD 16-Apr-09 30-Nov-09 $ 1,564,000.00 1.115 FREEDOM SECURITY CD 16-Apr-09 16-Apr-10 $ 1,000,000.00 1.630 WELLS FARGO CD 16-Apr-09 29-May-09 $ 2,285,000.00 0.750 MIDWESTONE BANK CD 16-Apr-09 16-Jan-10 $ 2,000,000.00 1.600 MIDWESTONE BANK CD 16-Apr-09 16-Apr-10 $ 2,000,000.00 1.950 BANK OF THE WEST CD 16-Apr-09 16-Apr-10 $ 10,000,000.00 1.600 IPAIT 06A GO IPAIT 17-Apr-09 N/A $ 1,170,988.51 VAR IPAIT 03 GO IPAIT 17-Apr-09 N/A $ 599,948.02 VAR LIBERTY BANK CD 11-May-09 07-May-10 $ 2,000,000.00 1.015 LIBERTY BANK CD 11-May-09 14-May-10 $ 2,000,000.00 1.015 FIRST AMERICAN BANK CD 11-May-09 05-Mar-10 $ 2,000,000.00 1.000 AMERICAN BANK 8 TRUST CD 11-May-09 04-Jun-10 $ 2,000,000.00 1.750 IPAIT IPAIT 12-May-09 N/A $ 13,000,000.00 VAR IPAIT 09A SEWER IPAIT 18-May-09 N/A $ 8,970,637.92 VAR IPAIT 096 WATER IPAIT 18-May-09 N/A $ 9,952,919.44 VAR IPAIT 090 GO IPAIT 12-Jun-09 N/A $ 213,030.50 VAR IPAIT 09C GO IPAIT 12-Jun-09 N!A $ 5,595,786.86 VAR BANK OF THE WEST CD 25-Jun-09 11-Jun-10 $ 2,000,000.00 1.290 BANK OF THE WEST CD 25-Jun-09 18-Jun-10 $ 2,000,000.00 1.290 BANK OF THE WEST CD 25-Jun-09 25-Jun-10 $ 2,000,000.00 1.290 BANK OF THE WEST CD 25-Jun-09 02-Jul-10 $ 2,000,000.00 1.290 TOTAL PURCHASES REDEMPTIONS 4101/09 TO 6/30/09 BANK OF THE WEST CD 15-May-08 03-Apr-09 $ (2,000,000.00) 2.980 FIRST AMERICAN BANK CD 21-Oct-08 10-Apr-09 $ (5,000,000.00) 3.460 FIRST AMERICAN O6A GO CD 04-Apr-08 10-Apr-09 $ (1,170,988.51) 2.510 FIRST AMERICAN 03 GO (PARTIAL REDEMPTION) CD 17-Apr-08 15-Apr-09 $ (599,948.02) 2.410 IPAIT CD 14-Jul-08 24-Apr-09 $ (2,000,000.00) 3.000 IPAIT 03 GO (PARTIAL REDEMPTION) IPAIT 17-Apr-09 N/A $ (30,460.52) VAR IPAIT 07 GO (PARTIAL REDEMPTION) IPAIT 15-Dec-08 11-Dec-09 $ (53,794.71) 1.690 FIRST AMERICAN 08 GO (PARTIAL REDEMPTION) CD 02-Jul-08 27-Apr-09 $ (35,780.84) 3.060 WELLS FARGO CD 31-Oct-08 30-Apr-09 $ (4,000,000.00) 2.760 FREEDOM SECURITY CD 31-Oct-08 30-Apr-09 $ (1,000,000.00) 3.150 UICCU CD OS-May-08 08-May-09 $ (12,000,000.00) 2.860 MIDWESTONE BANK CD 11-Jul-08 22-May-09 $ (2,000,000.00) 3.020 FIRST AMERICAN OS GO (PARTIAL REDEMPTION) CD 02-Jul-08 29-May-09 $ (55,538.42) 3.060 WELLS FARGO CD 16-Apr-09 29-May-09 $ (2,285,000.00) 0.750 AMERICAN BANK 8 TRUST CD 02-Oct-OB 03-Jun-09 $ (1,000,000.00) 3.500 FIRST AMERICAN BANK CD 21-Oct-08 01-Jun-09 $ (3,000,000.00) 3.460 FIRST AMERICAN BANK CD 26-Aug-08 01-Jun-09 $ (2,000,000.00) 3.590 IPAIT 03 GO (PARTIAL REDEMPTION) IPAIT 17-Apr-09 N/A $ (15,660.66) VAR IPAIT 07 GO (PARTIAL REDEMPTION) IPAIT 15-Dec-08 11-Dec-09 $ (82,126.84) 1.690 WELLS FARGO CD 19-Nov-08 02-Jun-09 $ (2,500,000.00) 2.250 LIBERTY BANK CD 11-Jul-08 05-Jun-09 $ (2,000,000.00) 3.065 HILLS BANK CD 11-Jul-08 19-Jun-09 $ (2,000,000.00) 3.250 IPAIT 03 GO (PARTIAL REDEMPTION) IPAIT 17-Apr-09 23-Jun-09 $ (74.21) VAR IPAIT 07 GO (PARTIAL REDEMPTION) IPAIT 15-Dec-OS 11-Dec-09 $ (4,950.36) 1.690 FIRST AMERICAN 08 GO (PARTIAL REDEMPTION) CD 02-Jul-OB 23-Jun-09 $ (31,903.85) 3.060 FIRST AMERCIAN OB GO CD 02-Jul-OS 26-Jun-09 $ (4,065,514.85) 3.060 FARMERS & MERCHANTS CD 02-Oct-08 30-Jun-09 $ (2,500,000.00) 3.510 FIRST AMERICAN BANK CD 21-Oct-08 30-Jun-09 $ (1,000,000.00) 3.460 WELLS FARGO CD 23-Jan-09 30-Jun-09 $ (1,000,000.00) 1.210 WELLS FARGO CD 16-Mar-09 30-Jun-09 $ (1,000,000.00) 1.240 WELLS FARGO CD 26-Mar-09 30-Jun-09 $ (550,000.00) 1.090 TOTAL REDEMPTIONS INVESTMENTS ON HAND AT 6/30/09 $ 135,416,570.37 $ 75,252,311.25 $ (54,981,741.79) $ 155,687,139.83 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND FUND TYPE 6/30/09 6/30/08 INVESTMENT INVESTMENT AMOUNT AMOUNT ALL OPERATING FUNDS GENERAL OBLIGATION BOND FUND EMPLOYEE BENEFIT RESERVE FUND BOND RESERVE FUND $ 118,142,974.47 $ 1,564,000.00 $ - $ 35,980,165.36 $ 102,202,453.01 $ - $ - $ .17,535,349.00 TOTAL CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION $ 155,687,139.83 $ 119,737,802.01 6/30/09 6/30/08 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT AMERICAN BANK & TRUST $ 13,197,315.00 $ 12,000,000.00 BANK OF THE WEST $ 23,000,000.00 $ 29,953,053.04 FARMERS & MERCHANTS SAVINGS BANK $ 7,922,140.00 $ 8,577,860.00 FIRST AMERICAN BANK $ 5,735,274.22 $ 22,049,399.97 FREEDOM SECURITY BANK $ 4,274,504.00 $ 3,272,700.00 HILLS BANK & TRUST $ 9,000,000.00 $ 14,000,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST $ 50,093,906.61 $ 6,684,789.00 LIBERTY BANK $ 12,464,000.00 $ 7,000,000.00 MIDWESTONE BANK (FORMERLY IOWA STATE BANK) $ 21,000,000.00 $ 4,000,000.00 U OF I COMM CREDIT UNION $ - $ 12,000,000.00 US BANK $ - $ - USTREASURY NOTES AND AGENCIES $ - $ - WELLS FARGO BANK $ 9,000,000.00 $ 200,000.00 WEST BANK $ - $ - TOTAL $ 155,687,139.83 $ 119,737,802.01 BUILDING PERMIT INFORMATION July 2009 KEY FOR ABBREVIATIONS Type of Improvement ADD -Addition ALT -Alteration REP -Repair FND -Foundation Only NEW-New OTH -Other type of construction Type of Use RSF -Residential Single Family RDF -Residential Duplex RMF -Three or more residential RAC -Residential Accessory Building MIX -Mixed NON -Non-residential OTH -Other Page : 2 Clty Of jOWa Clty Date : 8/3/2009 Extraction of Building Permit Data for To : 7/1/2009 From : 7/31/2009 Census Bureau Report Type ?~ Permit Number Name Address Imvr Use Stories Units Valuation BLD09-00359 JILL & MIKE TOMEK 336 MAGOWAN AVE ADD RSF 2 0 $475,000 ADDITION AND REMODEL FOR SFD BLD09-00320 BILL & MEGAN HEDGCOC 712 RIVER ST ADD RSF 0 0 $222,870 ADDITION AND ALTERATION FOR SFD BLD09-00319 JOE LEU 127 BOWLING GREEN PL ADD RSF 0 0 $39,000 ADDITION FOR SFD BLD09-00333 MARTIN, ANDREW C 1824 G ST ADD RSF 2 0 $6,500 SCREEN PORCH ADDITION FOR SFD BLD09-00370 BRENDAN YOUNG 1508 E COLLEGE ST ADD RSF 0 0 $4,978 DECK ADDITION FOR SFD BLD09-00323 CRAIG STREED 435 LEXINGTON AVE ADD RSF 0 0 $3,500 DECK ADDITION FOR SFD BLD09-00363 TY & JENNIFER COLEMAN 142 N WESTMINSTER ST ADD RSF 0 0 $2,187 DECK ADDITION FOR SFD Total ADD/RSF permits : 7 Total Valuation : $754,035 BLD09-00378 MARSH MERCER 2610 NORTHGATE DR ALT NON 0 0 $450,000 2ND FLOOR REMODEL OF OFFICE BUILDING BLD09-00401 FOUNDATION INC 122 E MARKET ST ALT NON 0 0 $400,000 ART MUSEUM CLASSROOM EXHIBIT SPACE IN LOWER LEVEL OFSYNAGOGUE--- TEMPORARY USE PERMIT ONLY BLD09-00346 MIA ZA'S 120 E WASHINGTON ST ALT NON 0 0 $291,000 RESTAURANT BLD09-00321 ST THOMAS MORE 405 N RIVERSIDE DR ALT NON 1 0 $275,000 REMODEL AND CHANGE OF USE FROM CHURCH TO U OF I AUDITORIUM USE ALLOWED WITH TEMPORARY USE PERMIT ONLY BLD09-00375 ORCHARD GREEN, INC. 521 S GILBERT ST ALT NON 3 0 $225,000 ALTERATION OF 1/2 OF RESTAURANT WITH ADDITIONAL SEATING-DIVIDE PROPERTY BLD08-00623 SELZER WERDERITSCH AS 2220 HEINZ RD ALT NON 1 0 $147,000 ADD VENTILATION AND SPRINKLERS FOR WAREHOUSE PAPER STORAGE BLD09-00108 BREAD GARDEN 224 S CLINTON ST ALT NON 1 0 $125,000 DIVIDE FORMER RESTAURANT INTO YOGA STUDIO COMMERCIAL KITCHEN REMAINING IN REAR SPACE BLD09-00374 LENSING FUNERAL & CREIv 605 KIRKWOOD AVE ALT NON 1 0 $89,000 REDO PARKING AREA AND BUILDING ACCESS BLD09-00379 NEW PIONEER'S COOP SO 22 S LINK ST ALT NON 0 0 $28,000 OFFICE REMODEL BLD09-00206 TOM BREESE 611 SOUTHGATE AVE ALT NON 0 0 $22,000 PET STORE AND PET CARE BLD09-00369 IOWA EYE BANK 2346 MORMON TREK BLV ALT NON 2 0 $18,500 MOVE BREAK ROOM WALL AND CHANGE STORAGE ROOM TO OFFICE BLD09-00324 LENNARSON, SHERRI C 757 W BENTON ST ALT NON 2 0 $6,900 REMODEL FORMER DENTAL OFFICE INTO COUNSELING OFFICES BLD09-00351 6 CORP 700 S DUBUQUE ST ALT NON 1 0 $6,000 BALLET STUDIO IN FORMER EXERCISE STUDIOS BLD09-00424 HIDALGO PROPERTIES LLC 1930 S GILBERT ST ALT NON 0 0 $5,500 Install handicap restroom Page : 3 City of Iowa City Date : 8/3/2009 Extraction of Building Permit Data for To : 7/1/2009 From : 7/31/2009 Census Bureau Report Tvne Twe Permit Number Name Address Imnr Use Stories BLD07-00696 AMERICAN BA 1049 HIGHWAY 6 EAST ALT NON 1 RENEE'S CERAMIC CAFE TENANT FINISH Units Valuation 0 $500 Total ALT/NON permits : 15 Total Valuation : $2,089,400' BLD09-00352 SUZANNE BENTLER 520 S GOVERNOR ST ALT RAC 1 0 $6,000 KITCHEN REMODEL AND GARAGE/APARTMENT SEPARATION WALL FOR SFD ACCESSORY APARTMENT Total ALT/RAC permits : 1 Total Valuation : $6,000 BLD09-00213 RAG GUPTA 82 OLIVE CT BASEMENT FINISH FOR 2 DUPLEX UNITS BLD09-00315 BARKALOW INVESTMENT 837 MAGGARD ST REMOVE ENCLOSED PORCH AND REBUILD DECK FOR RDF BLD09-00358 EMS INVESTMENTS LLC 426 N DODGE ST EXTERNAL BASEMENT ACCESS ALT RDF 0 0 $14,300 ALT RDF 2 0 $3,000 ALT RDF 0 0 $1,950 Total ALT/RDF permits : 3 Total Valuation : $19,250' BLD09-00343 ADVANTAGE CUSTOM BU 741 ARCH ROCK RD ALT RMF 0 0 $15,000 BASEMENT FINISH FOR RMF UNIT BLD09-00353 WILLIAM G & LYDA BROW 31 PENTIRE CIR ALT RMF 0 0 $12,000 CONVERT 3 SEASON PORCH TO 4 SEASON HABITABLE SPACE FOR RMF UNIT BLD09-00388 APARTMENTS DOWNTOW 6 S JOHNSON ST ALT RMF 3 0 $5,000 COVER FLAT ROOF OF RMF WITH PITCHED TRUSS ROOF SYSTEM BLD09-00348 PRESTIGE PROPERTIES LL 606 E JEFFERSON ST ALT RMF 0 0 $1,200 EGRESS WINDOW IN BASEMENT OF RMF UNIT Total ALT/RMF permits : 4 Total Valuation : $33,200 BLD09-00399 AMERT, KAY LOUISE 430 JEFFERSON ST ALT Concrete steps/tuck pointing BLD09-00417 SHARON A FARNSWORTH 640 SCOTT PARK DR ALT Convert screen porch to enclosed porch BLD09-00408 PATRICK T ELBERT 603 BROOKLAND PARK D ALT KITCHEN REMODEL INCLUDING MOVING WALL BLD09-00322 SUNDBLAD PROPERTIES L 801 1/2 HIGHLAND AVE ALT BATH REMODEL FOR SFD BLD09-00373 K D PROPERTIES 405 RONALDS ST ALT BASEMENT BATH FOR SFD RSF 0 0 $22,620 RSF 1 0 $16,500 RSF 0 0 $14,000 RSF 0 0 $4,000 RSF 0 0 $1,500 Total ALT/RSF permits : 5 Total Valuation : $58,620' BLD09-00392 IOWA CITY COMMUNITY S 3850 ROHRET RD FND NON 1 0 $10,000 Portable class rooom for elementry school Page : 4 City of Iowa City Date : 8/3/2009 Extraction of Building Permit Data for To : 7/ 1 /2009 From : 7/31/2009 Census Bureau Report Twe Twe Permit Number Name Address Impr Use Stories Units Valuation Total FND/NON permits : 1 Total Valuation : $10,000 BLD09-00124 CAROLINA ESPINOZA 343 SCOTT CT NEW NON 1 0 $290,000 COMMERCIAL OFFICE SUITES WITH ATTACHED GARAGE 343-347 Scott Court BLD09-00387 JOINT EMERGENCY COMMl 4529 MELROSE AVE NEW NON 0 0 $209,155 COMMUNICATION TOWER FOR JOINT EMERGENCY COMMUNICATIONS SERVICES Total NEW/NON permits : 2 Total Valuation : $499,155 BLD09-00301 WEST GATE VILLAS LLC 1876 W BENTON GARAGE #2 FOR APARTMENT COMPLEX (2nd from west garage) BLD09-00302 WEST GATE VILLAS LLC 1876 W BENTON GARAGE #3 FOR APARTMENT COMPLEX (3rd from West garage) BLD09-00300 WEST GATE VILLAS LLC 1876 W BENTON GARAGE #1 FOR APARTMENT COMPLEX (Far West garage) BLD09-00303 WEST GATE VILLAS LLC 1876 W BENTON GARAGE #4 FOR APARTMENT COMPLEX (Far east garage) BLD09-00360 BRAD O'MEARA 432 RENO ST REPLACE DEMOLISHED DETACHED GARAGE FOR SFD BLD09-00362 NICHOLAS P GLASGOW 1703 G ST DETACHED GARAGE ADDITION FOR SFD Total NEW/RAC permits : 6 BLD09-00273 WEST GATE VILLAS LLC 1848 W BENTON ST 12 UNIT APARTMENT BUILDING Middle building BLD09-00274 WEST GATE VILLAS LLC 1820 W BENTON ST 12 UNIT APARTMENT BUILDING East building BLD09-00272 WEST GATE VILLAS LLC 1876 W BENTON 8 UNIT APARTMENT BUILDING BLD09-00271 WEST GATE VILLAS LLC 752 WESTGATE ST 5 UNIT TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 752-754-756-758-760 WESTGATE ST BLD09-00293 ARLINGTON DEVELOPMEN 207 BRENTWOOD 5 UNIT TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 207-217-227-237-247 BRENTWOOD DRIVE BLD09-00292 ARLINGTON DEV INC 213 HUNTINGTON DR 4 UNIT TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 213-217-221-225 HUNTINGTON DRIVE NEW RAC 1 0 $162,404 NEW RAC 1 0 $162,404 NEW RAC 1 0 $81,202 NEW RAC 1 0 $81,202 NEW RAC 0 0 $25,000 NEW RAC 0 0 $25,000 Total Valuation : $537,212 NEW RMF 2 12 $1,535,548 NEW RMF 2 12 $1,535,548 NEW RMF 2 8 $1,023,698 NEW RMF 3 5 $830,781 NEW RMF 2 5 $810,296 NEW RMF 2 4 $692,660 Total NEW/RMF permits : 6 Total Valuation : $6,428,531' BLD09-00337 WALTON BUILDERS, INC 4401 TEMPE PLACE SFD WITH ATTACHED 3 CAR GARAGE NEW RSF 2 1 $293,252 Page : 5 City of Iowa City Date : 8/3/2009 Extraction of Building Permit Data for To : 7/1/2009 From : 7/31/2009 Census Bureau Report Type Type Permit Number Name Address Impr Use Stories Units Valuation BLD09-00389 NICK KING 926 OXEN LN NEW RSF 2 1 $231,307 SFD WITH ATTACHED 2 CAR GARAGE BLD09-00338 WALTON BUILDERS, INC 4431 TEMPE PL NEW RSF 2 1 $216,250 SFD WITH ATTACHED 3 CAR GARAGE BLD09-00366 PRIME VENTURES CONSTRI 641 GALWAY DR NEW RSF 1 1 $211,004 SFD WITH ATTACHED 3 CAR GARAGE BLD09-00342 SOUTHGATE HOMES 38 KENNETH DR NEW RSF 2 1 $210,000 SFD WITH ATTACHED 2 CAR GARAGE BLD09-00350 PRIME VENTURES CONSTRI 653 GALWAY DR NEW RSF 1 1 $207,521 SFD WITH ATTACHED 2 CAR GARAGE BLD09-00372 PRIME VENTURES CONSTRI 776 GALWAY DR NEW RSF 2 1 $202,023 SFD WITH ATTACHED 2 CAR GARAGE BLD09-00390 ARLINGTON DEVELOPMEN 3952 BUCKINGHAM LN NEW RSF 1 1 $199,170 Single family dwelling with three car garage BLD09-00377 PRIME VENTURES CONSTRI 630 GALWAY DR NEW RSF 1 1 $186,827 SFD WITH ATTACHED 3 CAR GARAGE FINISH FAMILY ROOM BASEMENT BLD09-00361 ARLINGTON DEVELOPMEN 139 EVERSULL LN NEW RSF 0 1 $183,904 SFD WITH ATTACHED 2 CAR GARAGE BLD09-00402 B & H BUILDERS 1955 CHELSEA CT NEW RSF 1 1 $168,770 SFD WTIH ATTACHED 2 CAR GARAGE BLD09-00403 B & H BUILDERS 1963 CHELSEA CT NEW RSF 1 1 $168,770 SFD WTIH ATTACHED 2 CAR GARAGE BLD09-00376 PRIME VENTURES CONSTRI 620 GALWAY DR NEW RSF 1 1 $167,904 SFD WITH ATTACHED 3 CAR GARAGE BLD09-00383 B & H BUILDERS 1843 RICHMOND LN NEW RSF 2 1 $159,243 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00384 B & H BUILDERS 1847 RICHMOND LN NEW RSF 2 1 $159,243 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00092 I C NORTHSIDE LLC 1834 CHELSEA CT NEW RSF 2 1 $157,343 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00093 B & H BUILDERS 1838 CHELSEA CT NEW RSF 2 1 $157,343 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00385 B & H BUILDERS 1855 RICHMOND LN NEW RSF 1 1 $135,000 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00386 B & H BUILDERS 1851 RICHMOND LN NEW RSF 1 1 $135,000 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00090 I C NORTHSIDE LLC 1839 RICHMOND LN NEW RSF 1 1 $134,546 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD09-00091 I C NORTHSIDE LLC 1835 RICHMOND LN NEW RSF 1 1 $134,546 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE Total NEW/RSF permits : 21 Total Valuation : $3,818,966 BLD09-00391 HILLEL HOUSE 122 E MARKET ST RAP NON 0 0 $73,000 Tear off of existing roof to structure -new replacement (insulation and membrane) roof Page : 6 City of Iowa City Date : 8/3/2009 Extraction of Building Permit Data for To : 7/1/2009 Census Bureau Report From : 7/31 /2009 Tv~~e T~~e Permit Number Name Address Imnr Use Stories Units Valuation Total /NON permits : 1 Total Valuation : $73,000 BLD08-00693 PRESTIGE PROPERTIES LL 401 S GILBERT ST REP MIX 0 0 $7,000 WINDOW REPLACEMENT FOR APARTMENTS Total REP/MIX permits : 1 Total Valuation : $7,000 BLD09-00347 L.C.REMODELING 319 E BLOOMINGTON ST REP NON 0 0 $369 REROOF DORMER OF COMMERCIAL BUILDING Total REP/NON permits : 1 Total Valuation : $369 BLD07-00399 MORGAN JONES 1815 HIGH ST REP RDF 0 0 $1,000 REPLACE DECK FOR RDF BLD09-00368 RICHARD E MASON 509 E DAVENPORT ST REP RDF 2 0 $500 REMOVE AND REATTACH STEPS Total REP/RDF permits : 2 Total Valuation : $1,500 BLD09-00365 HILLS BANK & TRUST COM 34 CAMBORNE CIR REP RMF 2 0 $9,500 FLOOD REPAIR FOR RMF UNIT BLD09-00233 BILL ECKHART 312 FAIRCHILD ST REP RMF 2 0 $9,066 ROOF REPAIR FOR ROOMING HOUSE BLD08-00794 JEAN E DAVIDSON 42 CAMBORNE CIR REP RMF 2 0 $4,000 FLOOD REPAIR FOR RMF UNIT Total REP/RMF permits : 3 Total Valuation : $22,566 BLD09-00190 DERRICK ALGER & NILES 1V 735 MANOR DR FLOOD REPAIR FOR SFD New electrial per issued BLD09-00426 WILLIAM P & PAMELA A T 721 OAKLAND AVE WATER DAMAGE REPAIR FOR SFD BLD09-00371 KAY LOUISE AMERT 831 N DODGE ST REPLACE SOUTH FOUNDATION WALL FOR SF D BLD09-00380 COLIN O'BRIEN 542 CLARK ST WINDOWS FOR SFD IN HISTORIC DISTRICT BLD09-00344 THOMAS EISENBERG 1011 GINTER AVE REPLACE WOOD STOOP AND STEPS FOR SFD Total REP/RSF permits : 5 REP RSF 0 0 $25,000 REP RSF 0 0 $10,000 REP RSF 0 0 $8,600 REP RSF 2 0 $6,000 REP RSF 0 0 $500 Total Valuation : $50,100 GRAND TOTALS : PERMITS : 84 VALUATION : $14,408,904 ,,~_____. I P 18 Mediacom -3~ August 3, 2009 i ~ ~~ Ms. Marian Karr `~~` City of Iowa City ~ e 410 E Washington ~ `~'~ ,. ;~. Iowa City, Iowa 52240-1826 ~ ;a A "~ (Ji Dear Ms. Karr: As always, we continue to boost our Internet speeds to keep them faster than any other residential service in your community. In fact, in the coming weeks, we will be announcing significant speed increases for our most popular Mediacom Online high-speed Internet service. Of course, these innovations and improvements come with a cost, and we continually strive to keep expenses under control. However, our costs for programming, fuel and health care continue to escalate, necessitating the price changes described below. To cover increased costs, we now find it necessary to implement the following rate changes on our about September 7, 2009. Product: Old Rate: New Rate: Net Chan e: Mediacom Online w/ $ 45.95 $ 47.95 $ 2.00 Video or Phone Mediacom Online $ 60.95 $ 62.95 $ 2.00 w/o Video or Phone Customers currently on promotional rates will not receive this rate change until the expiration of their respective promotional period. In conjunction with the above referenced Internet speed increases and rate changes, Mediacom will also be offering a $1 per month credit to any customer that agrees to move to our paperless EcoBilling program. KWWF Channel 16 has ceased operations and will be removed from the channel line up at this time. We look forward to continuing to serve you and your community's telecommunications needs. If there are any questions please call me at 319-395-9699 ext 323. Sincerely, ~~ Lee Grassley Senior Manager, Government Relations Mediacom Communications Corporation ~C 6300 Council St. NE • Cedar Rapids, IA 52402 ~~' ~f~[l~Ll- 319-395-7801 • Fax 319-393-7017 City of Iowa City -News & Headlines IP19 «« iBack to Site Back to News Releases News Releases Originally posted on Tuesday, August 11, 2009 at 2:02:19 PM ANOTHER SUCCESSFUL YEAR FOR RUMMAGE IN THE RAMP For eight days, they came. Some, to donate. Others, to buy. At the end of the eighth day, it was clear that this year's Rummage in the Ramp - aCity-sponsored recycle and re-use event -had once again set records for donations, sales, and fundraising income for local nonprofit organizations, thanks to tremendous community support for the event. In just its third year, Rummage in the Ramp diverted roughly 24 tons of material from the landfill -five tons more than last year - as tenants and citizens chose to donate their still-usable items to the sale for re-use rather than send them to the curb or the dumpster. Rummage in the Ramp then offered the donated items, including furniture, beds, household goods, clothing, books, non-perishable food and other items, for sale to the public at bargain-basement prices. As it has in the previous two years, Rummage in the Ramp offered an eclectic mix of items, including a wedding dress, a piano, and five artificial Christmas trees, along with 94 couches, 150 armchairs, 50 tables, 75 mattresses, 153 televisions and other electronic items, racks of clothing, boxes upon boxes of books, and other items. Even the items that did not sell were recycled and donated to other agencies, including Goodwill, the Crisis Center Food Bank, and the Iowa City Animal Care and Adoption Center. Volunteers from 22 local nonprofit organizations helped staff this year's Rummage in the Ramp, and will split the profits from the sale - $12,615 - for a total of $575 per group. The amount raised in 2009 was more than triple that of its first year in 2007, and an increase of more than $3,600 over last year. Due to the generosity of local businesses that agreed to be Rummage in the Ramp sponsors, expenses for the event were defrayed, allowing the nonprofits to take a larger amount of money _ ,~, ,~, Mattresses are always a popular Rummage in the Ramp item, both to donate and to buy. ( view hi-res image ] back to their organizations. Jennifer Jordan, the City's Recycling Coordinator, expressed great satisfaction with the "more" she saw this year. "We diverted more from the landfill than last year, we made more money for the nonprofit groups, we had more donors and shoppers than in previous years, the weather cooperated, and the volunteers were amazing. Any way you look at it, Rummage 2009 was a great success. It will be hard to top this next year, but we'll try!" See you again, same time next year. Originating Department: Landfill I Contact Person: Jen Jordan http://www.icgov.org/default/apps/GEN/news.asp?newsID=5526&page=l&output=print 8/11/2009 Racks of clothing were donated to this year's Rummage in the Ramp. Items that did not sell were donated to area nonprofits. [ view hi-res image ] Conference Marian Karr IP20 From: ACT Communications [communications@act.org] Sent: Friday, July 31, 2009 9:54 AM To: Council Subject: ACT Old Capital Reception A~T~ F6FTY YEARS 19'S~ Z~{~9 Please join us for a Reception at the Old Capitol Friday, August 21, 2009, 3:30 p.m. to 5 p.m. A program will be held in the Senate Chambers at 4 p.m. The first organizational meeting of the American College Testing Program (now ACT, Inc.) was held August 21, 1959, in the Old Capitol on the University of Iowa Pentacrest. The event will celebrate ACT's 50-year mission of helping people achieve education and career success and thank the University of Iowa, the state of Iowa, the city of Iowa City, current and former ACT employees, and the business community for their contributions in helping ACT fulfill its mission. We hope you can join us. Please RSVP by email to communications a~act.org or call 319/337-1156 by August 6, 2009. Wish to unsu_bscribe? © 2009 by ACT, Inc. Terms of Use I Privacy Policv 500 ACT Drive I Iowa City, IA 52245 7/31/2009 08-13-09 IP21 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JULY 21, 2009 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Connie Champion, Matt Hayek Members Absent: Regenia Bailey Staff Present: Wendy Ford, Jeff Davidson Others Present: Sean Fredericks, Englert Theatre RECOMMENDATIONS TO COUNCIL: None CALL MEETING TO ORDER: Matt Hayek called the meeting to order at 8:00 A.M. CONSIDER APPROVAL OF THE MINUTES OF THE JUNE 15. 2009 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Champion moved to accept the June 15, 2009 meeting minutes as submitted. Hayek seconded the motion. Carried 2-0. CONSIDER ENGLERT THEATRE PERFORMANCE MEASURES FOR FUNDING: Hayek noted that he had reviewed these measures briefly. He asked Sean Fredericks from the Englert to review the proposal regarding metrics going forward. Fredericks noted that these measures will be helpful in the future in seeing what the economic impact of the Englert is on the downtown. He briefly touched on how restaurants, parking, and other downtown businesses might assist in tracking the impact of the Englert. Members discussed what the collected data might show, noting that it will be difficult for them to peg a specific threshold denoting success. Hayek noted that he hopes the data shows the spin-off numbers at surrounding businesses, when the Englert has a program or show going on. Champion moved to accept the performance measures for the Englert Theatre as discussed. Hayek seconded the motion. Carried 2-0. Hayek noted that Bailey had voiced her approval of these measures, prior to today's meeting. Davidson asked Fredericks if he intended to file a report or some type of mechanism to relay this information. Fredericks responded, stating that they are willing to do whatever the City requests -quarterly or yearly. Members discussed this briefly, and decided to have the first report due in January. Hayek asked if they could have this information prior to their budget talks. The report will be sent directly to the City Council. Economic Development Committee Meeting July 21, 2009 COMMITTEE TIME: None. STAFF TIME: Ford noted that she would like to set an August meeting time, and she asked the Members when they will be available. Hayek stated that he needs to check his calendar. Ford added that they may have a possible CDBG application that they hope to get approved prior to the August 18 Council meeting. It was decided that Members could meet next week, and that Tracy Hightshoe could present the CDBG application in Ford's absence. ADJOURNMENT: Champion moved to adjourn the meeting at 8:14 A.M. Hayek seconded the motion. Carried 2-0. +~ a~ a~ a~ .~ O U E a 0 a~ p o U ~ N ~ N C O ?+ U W ~ W W H H 0 U F- p Z ~ W 0 ~ V a W O~ >U~ 0 0 Q N U~ ~ W Z ~ Oa U W J_ U Z O V N ti '~ 0 X X r~ X X X co ti N X X X 0 N X X X 0 0 0 a W W o 0 0 0 0 0 W a z W ~ W ~ Z Z V Q ~ ~ rL ~ J Q ~ Z m V _ E 0 v~ N ~ L X ~~ W •~ ~ ~~~~~ ~ ~ ~ E cv v~ ~ ~ o •-~ ~~QZZ da a 11 n II II W ~ ~ X O O Z i W Y IP22 MINUTES PRELIMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JULY 30, 2009 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Regenia Bailey, Connie Champion, Matt Hayek Staff Present: Jeff Davidson, Tracy Hightshoe Others Present: Dan and Mary Buol, Corridor Drywall, LLC RECOMMENDATIONS TO CITY COUNCIL: Recommend approval of $35,000 from CDBG Economic Development fund for working capital with maximum term of seven years at 1% interest. Condition of the award is that the business is evaluated by the Small Business Development Center. 1. CALL MEETING TO ORDER: Chairperson Regenia Bailey called the meeting to order at 8:00 A.M. 2. CONSIDER APPROVAL OF THE MINUTES OF THE_ JULY 21, 2009 ECONOMIC DEVELOPMENT COMMITTEE MEETING: It was moved by Champion and seconded by Hayek to approve the meeting minutes of July 21, 2009. The motion carried 2-0-1 with Bailey abstaining because she was absent from the meeting. 3. DISCUSSION OF A CDBG ECONOMIC DEVELOPMENT FUND APPLICATION FOR CORRIDOR DRYWALL, LLC: Hightshoe presented the proposal from Corridor Drywall, LLC for funding from the CDBG Economic Development fund. Hightshoe stated the proposal was for $35,000 for working capital. Hightshoe explained that the proposed business was eligible for CDBG funding because over 51 % of the jobs being created would be held by low/moderate income persons. Hightshoe stated that First American Bank would be taking the first security position. Champion stated she felt it was a good application. Hayek asked if the business owners had jobs lined up. Dan Buol replied that he had been in contact with area contractors and had jobs lined up for fall. Hayek stated that Corridor Drywall, LLC had documented good financial management principles. Champion stated she felt it was a strong application for funding. Bailey asked if Corridor Drywall, LLC provided health benefits for its employees. Dan Buol replied that his current employees had their own health insurance. He stated Corridor Drywall, LLC was not in a financial position to provide health insurance at the present time but that he would like to do so in the future. It was moved by Hayek to approve a CDBG Economic Development fund grant in the amount of $35,000 for Corridor Drywall, LLC according to the staff recommendation as follows: $35,000 for working capital with a maximum term of seven years at 1 % interest. Economic Development Committee Meeting July 30, 2009 Staff recommends as a condition of the award the business is evaluated by the Small Business Development Center. Any technical assistance necessary would be based on an evaluation by the Small Business Development Center. For partial security staff recommends a UCC statement for all business assets. The commercial lender will have the first lien on all personal business assets. Champion seconded the motion. Hightshoe clarified that as a condition of grant approval, the business must remain in Iowa City for at least seven years. Bailey called for a vote and the motion carried unanimously. Hightshoe stated the proposal would now go to the full City Council for action. 4. COMMITTEE TIME: Hightshoe stated that some businesses the EDC has funded have been having difficulty making their repayment schedule. Hightshoe said staff has been giving three month deferrals of payments and working on individual repayment plans with some grant recipients. Hightshoe states she has not changed the seven year payback provisions for any of the grants. Hightshoe stated it is a difficult situation without a financially secured position with the grant recipient. Champion stated that the City really had no choice but to try and work with individual grant recipients. Hayek stated that the City was in a weak position, but that this was typical of the grants they approved. Bailey asked Hightshoe if staff works with individual grant recipients and Hightshoe replied yes. Hightshoe stated the City does not want to put the grant recipients out of business. Bailey asked if interest rates had been changed and Hightshoe replied no. Hayek asked if the interest rate was tied to when the money was borrowed and Hightshoe replied the money was not borrowed, but came from a CDBG grant. The committee concurred that staff should continue to work with individual grant recipients who are encountering financial difficulties. Bailey added that the recipients should work with the SBA to address larger business management plan issues. 5. ADJOURNMENT: It was moved by Champion and seconded by Hayek to adjourn. Bailey declared the meeting adjourned at 8:15 a.m. rn c a~ m .~ E 0 U c N E a 0 a~ p o U ~ N Q O ~ M o ?+ W ~ W W H F- O U F- ~ Z ~ W Q ~U d W O~ wwo~ 0 0 Q Q N U~ ~W O~ zQ O U W J U Z U 0 ~"~ X X X N ti W ~ X X X X X co ti N X X X 0 N X X X 0 0 0 a W X F- W o e- 0 r- 0 r- 0 0 0 W_ Q Z W C9 W ~ Z Z U O H ~ ~ ~ ~ J a Q ~ Q Q = Q Z m U 2 E `o m O ~ o ` ~ z ~, X ~~ ~ ~ ~ c m~ ~" ~ ~ ~ N E ca w ~ ~ p ~• ~ 9 Q Z Z a Q u u n n w u xOOz ~ W Y Page 1 of 1 Marian Karr From: Jones, Cindy [IGOV] [Cindy.Jones@iowa.gov] Sent: Tuesday, August 18, 2009 7:56 AM To: Marian Karr Subject: re: special announcement Importance: High Hello Marian: please share the email below with all city officials and anyone who you feel might be interested in attending this press event on Friday. thanks in advance. Governor Culver would like to invite you to join him on Friday, August 21st at 11:30 a.m. when he will be making a very special announcement concerning Grant Wood. The event will be held at Grant Wood's former home, currently the home of Jim Hayes at 1142 E. Court St in Iowa City. if you have questions about this event, please direct them to me by phone or email. We hope to see you Friday! Cindy Jones Constituent Services Coordinator Office of Governor Chet Culver and Lt. Governor Patty Judge 1007 E. Gru~ul Avenue Des Moines, Iowa 50319 Drrect: 515/281-O1 GS rLfuin: 5!5/28 /-52 / 1 Fay: SlS/281-661 / E-nTUil: c.ndy.,jones(ri,iowa.ggv Website: yvww_,govein~r..iowa,gov One Iowa, One Unlimited Future sii si2oo9 r ~`~„®~,~, C[TY OF IOWA CITY RA~DI~ ~ E~C~ DATE: August 18, 2009 TO: Mayor and City Council ~ FROM: Marian K. Karr, City Clerk" RE: Los Coco's Liquor License We received word form the State that the liquor license for Los Coco's has been cancelled. ~~ r i ~m~ ~ ,~®,m~ Date: August 1 I, 2009 CITY OF IOWA CITY MEMORANDUM To: All City Council members * From: Sarah E. Holecek, First Assistant City Attorney ~~~„"{ Re: Public records request -and requirement to retain existing documents concerning liquor licenses or the establishments Et cetera and/or Third Base (Field House) A member of the press has filed a request under the Iowa Open Records Act (Iowa Code Chapter 22) requesting access to and copies of all correspondence between the members of the Iowa City City Council, Mayor Regenia Bailey, Iowa City Police Chief Sam Hargadine, Iowa City Police Sgt. Troy Kelsay, as well as any contact between these parties with owners and legal representatives of the bars Et Cetera and 3rd Base Bar, regarding liquor licenses and/or the two aforementioned establishments, including, but not limited to, e-mails, faxes, and letters, within the past two months." As 3`d Base Bar has not been in existence for the last two years, and all discussion has concerned the Field House and its liquor license, please interpret this request as INCLUDING any documentation concerning the Field House within the last two months. Simply put, if you have ANY correspondence, email, faxes, reports or other documentation concerning either of these establishments dated within the last two months, regardless of whether it concerns either establishment's liquor license, please forward printed copies to our office as soon as possible, BUT IN NO CASE LATER THAN TUESDAY, AUGUST 18TH. Again, this includes documentation of any contacts you may have had with the owners and/or legal representatives of each establishment. If you have any question as to whether a document in your possession fits within the terms of the request, please err on the side of caution and forward the document to our office. PLEASE BE ADVISED THAT ALL CITY COUNCIL MEMBERS, THE MAYOR, POLICE CHIEF SAM HARGADINE AND POLICE SGT. TROY KELSAY ARE REQUIRED TO RETAIN ANY AND ALL DOCUMENTATION RELATING TO THE SUBJECT MATTER OF THIS REQUEST, INCLUDING ANY ELECTRONIC RECORDS SUCH AS WORD DOCUMENTS, POWERPOINT DOCUMENTS, PHOTOS, AND EMAIL. Please take steps to retain such documents, either by hard copy in your files or on your computers, until we have responded to this public records request. Our office will notify you once the request has been satisfied and you are no longer required to retain the documents. If you have questions, please contact me. Thanks! * Emailed and mailed to Council 8/11 IP23 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 - 6:30 PM LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY Members Present: Stephen Crane, Michael Shaw, Charlie Drum, Holly Jane Hart, Rebecca McMurray Members Absent: Andy Douglas, Marcy DeFrance, Brian Richman, Michael McKay Staff Present: Steve Long Others Present: Rajesh Tripathi, Vijay Bhatt, Libris Fidelis, RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action): None. CALL TO ORDER: The meeting was called to order by Charlie Drum, Vice-Chair, at 6:39 p.m. APPROVAL OF THE APRIL 16T" AND MAY 4T", 2009 MEETING MINUTES: Crane motioned to approve both sets of minutes. Shaw seconded. The minutes were approved on a 5-0 vote (Douglas, DeFrance, Richman and McKay absent). PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Libris Fidelis, Iowa City, commented that he understands what the State has said regarding its inability to fund Shelter House since it is already being funded by a number of other tax-payer funded sources. However, he said, it seems to him that the City, the County, and the State should be able to get together in some way and really help Shelter House get their project off of the ground. Fidelis said that as soon as Shelter House receives money from one source, things come up that take that money away from them. Fidelis noted that some of the money is dedicated to be spent only on certain items and cannot be used for just anything. Fidelis said that Shelter House currently has a capacity of 33 people. He noted that some area churches help out with overflow. Fidelis said an official survey from two years ago estimated the number of homeless in Johnson County at 2,400. He said that he himself was homeless for six years. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 2 of 12 He said that estimates of the homeless population are always three times the official amount when done by homeless advocacy groups because those groups know how to look for and find the homeless, whereas government agencies do not. Fidelis said that moving from 33 beds to 70 beds is not a large increase. He noted that in Las Vegas, Catholic Charities alone has a Capacity for 2,200 beds. Fidelis said that if Johnson County really has 2,400 homeless then the issue is not really even being addressed with 70 beds. Fidelis said the City needs to take the lead and be a cheerleader to get the government at the federal, state, and county levels to support Shelter House, because it really serves the whole community. He said that if Shelter House is having to "tear its hair out" just to get the necessary funding, then that is wrong, and society needs to take a good look at this issue. STAFF/COMMISSION COMMENT: Long said that flood recovery work is continuing; he said much work is being done on the buy- out program and housing repair. He said grants are still being submitted to state and federal programs, and by the end of July there will be about $100 million in grant requests out. Shelter House is submitting a grant application to I-Jobs this week to help complete the new shelter, Long said. Crane asked when the buy-out will be completed. Long replied that the City has three years to complete the process. He said that nine homes have been purchased to date and that there are two more scheduled to be acquired in the next week. He said there is a duplication of benefits process administered by FEMA that causes a delay in acquisition. Long said there are also some people who are appealing the City's offer, which takes time to resolve. Long said that the hope is to have 30 of the 40 homes purchased by the end of summer, and that they must be demolished within 90 days of purchase. Long said demolitions will begin in September. Drum asked what happened with the people who choose to stay in their homes. Long said that the program is 100% voluntary and that no buildings will be condemned. Crane asked how the value was determined for the properties. Long said the City made an offer for the homes at 112% of their pre-flood assessed value. Long said that people who are not satisfied with that price can get an appraisal, and that there is a third-party appeal process. DISCUSSION OF DOLPHIN LAKE POINT ENCLAVE'S REQUEST TO REALLOCATE FY09 AND FY10 HOME FUNDS: Long explained that he had received a letter from Tripathi and Bhatti requesting a reallocation of their awarded HOME funds. Long said that in FY09 $68,000 was allocated to the project to assist eight homeowners with their downpayments. For FY10, the Commission allocated $120,000 to assist 12 homeowners with downpayments. Long said he thought that Tripathi and Bhatti were going to explain why that project may no longer be feasible. Long said he had asked them to submit an application regarding the changes they wished to make, and that they had done so. Tripathi explained that when the Dolphin project started it was more of a condo conversion project. He said that there are approximately 400 units in the project and that the idea was to convert the units into townhomes and offer them for sale. Tripathi said that two buildings were converted to condos, one of which has received its occupancy permit from the City and one of HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 3 of 12 which is still in process. Tripathi said that due to uncontrollable economic conditions, the condo loans did not come through for those that applied for them. Tripathi said that their request is to take the funds that were dedicated for downpayment assistance and instead use them to remodel the vacant townhome building. Tripathi said that the plan is to convert the units into furnished apartments. Tripathi said that buildings 16 and 18 are finished and have the previous floor plan. Building 12 is vacated, and that is the building they would like to remodel and make a rental with the allocated funds. The goal would be to make it affordable, Tripathi said. He said the units would not be remodeled with as much detail as the previously remodeled units. McMurray asked if she was understanding correctly that they wanted to use the funds for renovations for rental units, not downpayment assistance. Tripathi said that was correct. He said that the originally renovated buildings (16 and 18) are also rental units now because the home loans did not come through for the prospective buyers. McMurray asked if it was correct that none of the properties are homeownership now. Tripathi said that was correct. Crane asked what the vacancy rate for the whole complex is right now. Tripathi said that the vacancy is at about 40%, with 60% of the units being occupied. Crane asked if that was because of the renovations. Tripathi said that it was. Crane asked if the pro forma was based on current rental income. Tripathi said it was a guideline. Long explained that if the HOME funds were used the rents charged could not exceed the Fair Market Rent (FMR) set by the Department of Housing and Urban Development (HUD). Long said this would be something like $645 per month for a two bedroom apartment. Long further explained that if HOME funds were used 90% of the units would have to be assisting household below 60% of the median income and 20% of the units would have to assist those below 50% of the median income. Crane asked if the rental income for the whole complex had been analyzed to see how it cash flows at those rents. Long said that the 16 unit building they are asking to renovate with HOME funds is being treated by the City like it is a separate unit, apart from the larger project. Thirteen of those units would be partially assisted by HOME funds. McMurray said that the application was not making sense to her because it listed 22 households, but only 14 units. She did not understand the discrepancy. Bhatti said that with some of the households there will be atwo-member family household. Bhatti said that sometimes one household member will not make enough to make the guidelines so two households are needed. McMurray and Shaw said it sounded like the 22 represents the number of people, not households. Bhatti said that the way he figured it, there would be two actual households per apartment because one household might not make enough. McMurray asked if he meant that a family of three and a family of four would be living in the same apartment. Bhatti said that is what he meant. Crane said he believed there should be one head of household for every unit. Bhatti said he based the numbers on income. Drum and Long expressed confusion over these numbers. McMurray asked what the renovations for Building 12 would include since Tripathi had said that they would not be as extensive as those done on 16 and 18. Tripathi said that basically everything would be new, but that they would not spend as much on amenities like granite countertops and stainless steel appliances, as they had with the previous two buildings. Crane said he was confused about the fact that there was no ownership at all in the project because he had been under the impression that some of the units had already been sold. Tripathi said that the initial plan had been to make the units available for affordable homeownership. He said that banks handle condos differently than they do single family home HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 4 of 12 loans. He said banking requirements are much more stringent that they were two years ago when the project began and as a result the applicants for the loans were being turned down. Crane asked if no loans were approved at all. Tripathi said that none of the loans were approved, and Bhatti added that it was not just the banks but also the PMI that was making the applicants ineligible. Crane said that when he had supported the project it was in part because there were so many pending contracts and he had been a big supporter of the downpayment assistance. Drum said he felt the same way. Bhatti said that they are helpless to make a program work that the market does not support. Tripathi said that even with the City's assistance, the applicants were unable to secure loans. Long asked if this was in part because the loans had to be in-house; condo loans are not typically sold on the secondary market. Tripathi said that there have been a lot more bad loans on condos in the past than for other housing types and that was part of the reason banks were so stringent in giving out these loans. Drum said that this was why the downpayment assistance was such a big deal, because it was meant to help people get over that hurdle. Crane said he agreed. Drum said that he guessed he had misunderstood when going through the most recent allocations process. He said he had thought there were units already sold. Tripathi said there were more people who had shown interest than had actually qualified. McMurray asked Tripathi about the statement in the application that said that if partial funds are awarded the project could not continue. Tripathi said that the renovations would not continue. Drum asked what would be done with it, since things have already been torn out. Tripathi said that the units were vacated, but that the structure had not been gutted. He said they would just do cosmetic fixes. Crane asked what the long-term plan for the project was. He said that he assumed that with that high of a vacancy the project was not cash flowing. Tripathi said that it was cash flowing even with that high of a vacancy. Crane asked what the long term plans for condo ownership were. He asked if they were waiting to see how the economy looked. Tripathi said that they just wanted to move forward one building at a time for now. Tripathis said that Building 12 is all vacated and if the HOME funds were available for renovations then they would like to leverage the funds to do better renovations than they would without the funds. Long asked if Building 10 was vacant as well. Tripathi said that there was about 60% vacancy in that building. Shaw asked if all of the vacancies were in the four buildings facing the highway and Tripathi said they were. Shaw asked what the occupancy rate was on the buildings that are not vacant. Tripathi said that the occupancy was all spread around. Shaw said initially Dolphin had said that people would not be asked to leave to make room for tenants who could better afford the new units, and wondered if that was still the case. Bhatti said that they did not ask anyone to leave unless there was a problem. He said that a background check is done on new tenants and people who do not pass the check are not accepted. He said they are strictly enforcing noise and criminality rules by taking action if warnings are not heeded. Tripathi said that most people who leave, vacate because of non-payment of rent or violation of policies. Tripathi said there is a security company who monitors the building and issues tickets for violations. Shaw asked if there was an on-site manager. Tripathis said that there is an on-site manager named Maz Beig. Long pointed out that Tripathi and Batthi live there as well. Crane said that his opinion is that he was behind the project more for the downpayment assistance and that he is not as supportive in using the funds for a remodel of afor-profit purpose. McMurray asked if it was an option to use the funds for rental assistance. Long said HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 5 of 12 that this would have to be Tenant Based Rent Assistance (TBRA) and that it could not target a specific project, but would have to be available for any unit in the city. Shaw said that when he received the request or a reallocation he had thought it would be for a rental assistance model rather than a remodel. Drum said that his trouble with this project was that the allocation process is a competitive process and that this project was measured against others for certain criteria. Drum said that ownership was a big part of why this project was selected for funding. He said that to switch the project now was troubling to him. McMurray said that this was the only homeownership project in the FY10 application pool. Crane said the price-point of the condos made it so that it would really have served quite a few people. Bhatti said that work speaks more than words, and that if the Commission could see all the work they've done in getting more law enforcement in the area and hiring a security company and how the statistics have changed for the area, they would consider the reallocation. Shaw asked how many bedrooms are in each of the units. Tripathi said that they are all either one or two bedroom units and that they are the same square footage. After some discussions it was determined that 12, 14, 16, and 18 are all vacated, with 10 being at 40% occupancy. The townhomes, whether one or two bedrooms since the square footage is the same, will be rented for $799. The rent for the other units would be $599. Drum said he is still troubled by what he views as a stewardship issue, since the process was competitive and the terms are now attempting to be changed. Drum asked if there were any other instances in which projects have completely switched gears and used funds for something entirely different than that for which they were allocated. He said he did have compassion for the fact that the economy had entirely changed and that what once seemed like a good idea now was implausible. Long said that there has not been a similar case, but people have come back asking for more money. He said that what Dolphin is asking to do is entirely allowable, but that it would just have to follow the appropriate procedures. Long said that with HOME funds, a project has two years to commit the money and five years to spend it. Long said that Dolphin could continue with the homeownership project and keep the funds for another year. Long said that so long as some agreement is signed between Dolphin and the City within the next ten months, then Dolphin would have three more years to spend the FY09 allocation. Long said that another option is for Dolphin to return the money to the pool of funds and to reallocate it in January. McMurray asked if Dolphin was at all interested in holding out to see if homeownership would be a possibility sometime in the next three years. Tripathi said it was difficult to see into the future, but that they are going to have to start making payments on what they paid out to renovate the previous two buildings, and need to create revenue in some way. Tripathi said it was difficult to say whether homeownership would come back on the table at some point. Shaw asked if similar issues had come up with projects that Dolphin had completed in Chicago recently. Tripathi said they had not as the project had actually been someone else's and Dolphin had merely purchased condos in it. Bhatti said that bank loans are strict nowadays. Bhatti said that potential homebuyers are fighting against the threat of unemployment, PMI, and the banks to get home loans. Tripathi said banks are much more stringent than they were a year and a half ago. Shaw asked for details on Building 14. Tripathi said that there are 1, 2, and 3 bedroom units in there. Shaw asked what the rents on those units are. Tripathi said that they were not rented, but were just models. Shaw asked about Building 12. He asked what the rents would be on Building 12 if they were able to renovate that. Tripathis said it would be somewhere between HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 6 of 12 $400-500. He said if the HOME funds were used they would have to follow the FMR's. Shaw pointed out that if they were allowed to use the funds to renovate, they would be maintaining affordable housing in the community. Crane said that he agreed that financing has become more difficult in the last year. He said that is why he asked Arvind Thakore this spring during the funding process specifically about financing. Crane said that Thakore had indicated that there were contracts for the majority of the units and that funding would happened within 30-60 days. Bhatti said that the problem is that the requirements of banks change on a weekly basis. Tripathi said that it used to be that the requirements were set, but once the banking industry got in trouble, then the requirements all changed, making it harder for those who could not put 20% down. Crane said he understood this, as he is in banking, however, Thakore had alluded to him that there were banks allowing 10% down. Tripathi said Thakore had tried to work with different banks, but that when it came time to actually funding the purchases the promises were no longer there. Crane asked if there were no contracts that had gotten funded. Tripathi said that pretty much all of the contracts had been denied. Bhatti said that some of the applicants were eligible, but that the banks that were willing to fund them were not willing to put all of their eggs in one basket. For example, if an applicant was being funded by a certain bank, that bank would not want to fund more than a couple of units in the same complex. Crane asked if Dolphin had had the opportunity to do two to four units as homeownership but passed on it and decided to do rental units. Tripathi said there may have been a possibility of funding two or four units, but that once you start selling units you must sell out the whole building. Tripathi said to sell two units and wait for fourteen more to be sold was not possible because revenue was needed to pay off the banks who had financed the whole building. Tripathis said once construction is finished, the banks need their money. Drum outlined the options available if the request was denied. Drum said that Dolphin could keep the money and wait to see if the homeownership aspect panned out over the next ten months, or if they decided they did not want to do homeownership at all then they could return the funds to be reallocated and competed for the next year. Long said it would be nice to have an idea before January if Dolphin was planning on returning the FY09 funds for reallocation. He pointed out that the FY10 allocation was something Dolphin had two more years to get a contract signed on, and five years to spend. Shaw asked if the application was denied if it was the case that the options were for Dolphin to accept the funds and do homeownership or lose the funds. Long said that it was up to the Commission if they wanted to deny the request, but that essentially, yes, that would be the choice Dolphin faced if the request was denied. McMurray asked if it was possible to allow some of the funds for renovation but require some to be reserved for downpayment assistance. Long said that could be difficult. Bhatti said that there is no crystal ball for any of the banks that will allow them to say it is okay to proceed with homeownership. Bhatti said there is much more money at stake than what they are asking the Commission for, and that they are very, very serious about the project. Drum said that his concern is not with the quality of the project or the commitment Vhatti and Tripathi have for it, rather it is a stewardship issue. Drum said that the funds were allocated in a competitive process for a specific purpose and that he is having trouble with the idea of setting a precedent that says the basic concept and principle of a project can be changed after the money is awarded. Drum said there is no doubt the reasons given are compelling, but that he cannot support the change. Shaw said that this year more money was allocated to Dolphin because of the Commission's impression of the project's effectiveness. Shaw said the Commission had the opportunity to distribute that money to someone else, but chose to give more than the previous HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 7 of 12 year's allocation to Dolphin almost as a kind of reward. Drum said that he definitely had believed that some of the units had already been sold. Tripathi said that they had already done their part, which was to renovate the building. However, they cannot do homeownership if the banks and the applicants do not exist to fund that program. Crane said his support of the project this year had been increased because of his belief that viable contracts were in place. He said if there had been no contracts in place he might have supported a portion of the funding, but definitely not the full amount. Shaw said that one thing to keep in mind is the history of the Lakeside Apartments as a rental property. He said that if the rental properties in Building 12 are done to improve the quality of the units, then that is something that feels like a good thing to him. He said there's a part of him that asks if the value of that renovation is such to the residents that live there to make the proposition one that the Commission should consider. Shaw said that people who live in those apartments deserve to have high quality units. Drum said he agreed with that idea, but he thought it was a question of the process by which one gets there. Shaw said his understanding was that the project has been able to cash flow with 60% occupancy. Tripathi said that without the funding the renovations would continue, but at a slower pace. He said that once Buildings 16 and 18 are occupied there will be a lot more cash flow, and they will do Building 12 on their own. Shaw said that doing what needs to be done to allow the present owners to remain involved in the property would likely have a stabilizing effect on the property, which has seen great turnover in management. Shaw said it would also be good in terms allowing for mixed incomes in the project. He said that the other reality is the charge of the Commission which involves increasing affordable housing and rental units in the city. Shaw said that the potential is there to lose more and more affordable housing if the City does not insert itself into the situation. Shaw said that in order to keep the site in private hands and continue to develop the site in the long-term, the owners are going to have to be able to raise the rents. He said it was a very complicated endeavor. McMurray asked if he was saying that one argument for allowing the requested change was that it would maintain affordable rental units in the city. Shaw said that the City is removing itself from the process if it tells Dolphin they have to stick with the original project and they are unable to do so. Drum asked if these two allocations were the only ones awarded to Dolphin, and Long replied that they were. Hart asked if the proposition was an all or nothing one. She said she was thinking of the fact that Commissioners set their award amounts based on the fact that it was a homeownership project. She wondered if it was possible to say that they could go forward with a lesser amount. Long said preferably the Commission would split it by year, but that it could be done. Drum said he would rather the money come back for reallocation so that the new application could be fairly measured against everyone else's. Crane said he felt that was the fairest way to do it. Drum said he had really liked this project from the beginning and that it is very disappointing that it has ended in this way due to the economy. Tripathi said that the units are still available to buy, but that they cannot wait too long. Tripathi said they are furnishing the new units in an attempt to create new revenue from the same units and do the next building. He said there is a limited number of ways to add value to units. He said that there have been a number of inquiries for the furnished units from people affiliated with the University and the hospital who are here for 6- 8months. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 8 of 12 Shaw asked if denying the request is a more passive approach. He wondered if there was a third approach, which would be to say that the project is not going as it was intended and pull the money back into the pool. Long said that because Dolphin still has plenty of time in its timeline that is not really an option unless Dolphin itself requests that. Crane asked when the first agreement would have to be signed for the FY09 allocation. Long said it would have to be signed within nine months. Shaw asked if this application was now the one in effect. Long said this application is just a request, and the application submitted two years ago for the FY09 funding cycle is the one that is in effect. Shaw asked if Dolphin had any intentions of moving forward with the project as homeownership if the request was denied. Tripathi said that homeownership is not working for this project. He said they would like to wait and see about its viability, but at the same time, they cannot wait indefinitely as they need money to be coming in to remodel Building 12. Tripathi said that waiting until condo loans go through at this point causes them to lose money and revenue on both the old units and the new ones as they are both vacant. Crane asked why they would want to improve another building, Building 12, when the other two are not working for the condo regime. Bhatti said the original plan was to be very aggressive and to get one-quarter of the property done. As the two buildings were being renovated, plans changed and they decided not to do all five buildings at once. Crane asked if Building 12 had been demolished yet. Tripathi said that it had been somewhat demolished, but could be renovated on a less grand scale than the first two. Shaw said it sounded as though the Commission would effectively cause Dolphin to pull back from homeownership. He said he wanted it to be clear that denying the request would not steer them back toward homeownership, but toward rental. Drum and McMurray said that either way Dolphin will move toward rental properties. Crane said that the homeownership aspect was the reason he had funded the project. Tripathi said it was the reason they had done the project. Bhatti said that the bottom line is that their purpose is to provide good, affordable housing. Shaw said that the Commission would be taking itself out of the process by denying the request, and a likely result is that the housing in that project would not remain as affordable as it presently is. Drum asked for a motion. McMurray motioned to deny the request. Crane seconded. Hart asked if there was any interest in splitting the funding between homeownership and renovations. Drum and Crane said that would have to be another request on the part of Dolphin. Shaw said that Dolphin would have that opportunity because if the Commission denies the request, Dolphin will have to come back with a different request. Drum said that for him the difficulty was that the money was allocated for a purpose that was being changed mid-contract. Shaw asked if he did not then foresee himself splitting the money up differently if the request came back that way. Drum said he hated to be a stickler, but the homeownership aspect was a huge part of the decision they made, and to change that aspect changes everything. A vote was taken and the motion to deny the request carried in a 5-0 vote (Douglas, DeFrance, Richman and McKay absent). HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 9 of 12 COMMUNITY DEVELOPMENT CELEBRATION: McMurray stated that the celebration would be September 17th at Wetherby Park from 4:30-6:00 p.m. Crane asked what the program involved. Drum said it was as yet undecided. McMurray said they were looking for ideas for community awards for the program, so suggestions are welcome. Long said that if there were any community lenders who wanted to donate food or anything, those ideas would also be welcome. Crane suggested honoring successful projects from the previous two years (since there was no celebration last year due to the floods) such as the Grant Wood playground area. McMurray said they had discussed having a theme along the lines of "After the Flood," or making things youth oriented. Libris Fidelis, Iowa City, asked if he could make a comment at this time. He said that he had recently gone over to a party that was held at Court Hill Park. He said the publicity was very poor and that it did not explain how the party was going to work. He said that, basically, there was no food or anything like that. Long asked to which party Fidelis was referring. Fidelis said that it was some sort of community party put on by the Parks and Recreation Department. He said there was a singer there. Fidelis said that he had skipped his dinner because he went to the party expecting there would be food. The only food there, Fidelis said, was ice cream. He advised the Commission to aggressively explain what kind of a party they would be having so that people could see what exactly they will be attending. Fidelis said there is nothing wrong with asking people to bring their own food if no vendors were willing to donate it. He said that if drinks could at least be provided then people could bring their own food if they knew ahead of time that they had to. Long said that typically food is provided at this party. McMurray pointed out that with a party time of 4:30 p.m. to 6:00 p.m. people should be expecting snacks, not dinner. Shaw explained that the function being discussed at this meeting was a different function from the one Fidelis had attended. He said that what Fidelis was talking about was an annual event called "Party in the Park" that takes place in the local parks as a kind of neighborhood get together. Fidelis said that the event had been advertised as 7:00 p.m. to 9:00 p.m., so one would expect there to be food there. Shaw said that the idea behind those events is just to let kids have some ice cream, play, and listen to some music. Drum returned to the discussion of awards. He said that the awards could be given to individuals who had made a difference in the community in terms of housing, not necessarily just agencies. Drum said this may be a good opportunity to acknowledge people or individuals who made a difference during the floods. He asked Commissioners to actively think about this and come up with ideas. McMurray noted that Four Oaks would serve as a back-up location. The 17th of September is a Thursday, McMurray said, and the event will take the place of the regular September meeting. Shaw asked when the cycle for Commissioner terms began each year. Drum said it begins September 1St. Both Shaw and Crane commented that they would be finishing their terms and not signing up for another year at that point. Shaw said that one idea for an award recipient would be Dolphin Point Enclave because they have used their private funding to upgrade units in our community, and because they have made a commitment to that area. He said that he had especially liked the collaboration Dolphin had done with Grant Wood school and the neighborhood to come up with the idea of naming a street Paul Davis Drive, after a former principal. Long said he would mention that to the committee when they meet again. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 10 of 12 MONITORING REPORTS: Domestic Violence Intervention Proa-ram -Facility Rehab. (Hart) As they did not receive all of their requested funding, they slightly modified their plans. The proposal had been to renovate a bathroom on the main floor with a washer and dryer. That project was cut out. They repaired showers, which meant reinstalling drywall. They then focused on the fencing and upgraded that, and were able to install security monitors with the help of donated installation. DVIP served 398 women and children last year. Hart said that the FY10 allocation was for air conditioning units which are getting ready to be installed. DVIP said that the brick walls that are lining the handicap ramp are moving against the building and will require a significant repair estimated at $80,000. • Shelter House -Operations (Hart) HCDC had provided funding fora 3/ time client services coordinator and'/4 time for a volunteer coordinator. $2,000 provided by HCDC made them eligible for a cash match for their STAR program. The new building is right on target, and the outcomes are as anticipated. The STAR program is going well and has met its deadlines and projections. They are also applying for a state grant for shelter coordination. • Aid to Agencies - UAY, MECCA, Elder Services (McKay) None • FY08 Blooming Garden - Downpayment Assistance (DeFrance) Long said that they recently received City approval on an updated plan and are starting to get updated bids based on their revised plan. Iowa City Housing Authority - FY06 8 07 Tenant Based Rental Assistance (Shaw) Shaw said that FY06 and FY07 are closed out. Shaw said that ICHA has combined the two allocations, $60,000 left over from last year's allocation with this year's allocation. They are targeting 17 elderly families that they have already identified. The combined funds will allow these families to be assisted for two years while they wait to move up on the voucher waiting list. McMurray asked why elderly families had been targeted. Long said that there is a great need for assistance in that population in this community. McMurray asked if demand for assistance had increased due to the economy. Shaw said that the waiting list was about 18 months to 2 years, and that no great increase in demand has been obvious. Economic Development Fund (Staff) Long said that there was a memo in the Commissioner's packet regarding this fund. Long said Atlas Home Services had been funded by this fund. McMurray and Crane said they had worked with them and that they were excellent at home repair. Long said that Alphie's Beauty Salon and Textures Salon had also been funded. All three businesses are doing well. McMurray asked what the typical loan for this fund was. Long said they are typically small, ranging from $5,000 to $35,000. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 16, 2009 Page 11 of 12 Iowa City Rehabilitation (Staff) A memo was included in the packet that explained the activities of the Housing Rehabilitation staff over the last year. An extra $1.6 million was spent this year; a typical year is $200,000-300,000. Staff has another $740,000 committed, and just applied for an additional $1.2 million. Long described a number of flood related projects that the department has worked on and continues to work on. • Neighborhood Centers of Johnson County -Facility Rehab. (Crane) An update to Pheasant Ridge's kitchen was done, making it more efficient and better able to serve client needs. Replacement windows have been ordered and should be in by the end of the summer. Work on the deck has not yet begun. • FY08 Wetherby Splash Pad (Richman) Long said that construction on the Splash Pad will begin August 1St and be done by September 17th in time for the Community Development Celebration. This will be the first one of its kind in Iowa City. FY07 & FY08 Habitat for Humanity -Homeownership (Douglas) None. ADJOURNMENT: Shaw motioned to adjourn. Crane seconded. The motion carried 5-0 (Douglas, DeFrance, Richman and McKay absent). The meeting was adjourned at 8:10 p.m. U W W ~ V o Z N Q O Z W F- H a X X X X ~ X O O O X X ~ X ~ X X X ~ X X X X X X X X X rn cc X ~ ~ X X X X O O x x x x x x x x N o M M X ~ X X X X X X X ' ~ x x o x x x x x x N N Z Z Z Z Z Z Z Z Z X ~ X X ~ X ~ X X N O O ~ O O ~- ~ O O g o o ~ ~ ~ ~ ~ ~ ° a W X 0 0 0 0 0 0 0 W o 0 F- rn rn rn rn rn rn rn rn rn O O O O O O O O O U U W ~ D W W ' W Q W ~ W ~ Q ~ J = a ~ } m = ~ ~ W J ~ ~ W Z ~ C9 > L H- Q ~ = Q > ~ Y U O D 2 N Z U ~ ~ ~ ~ L X W ~-- ~ ~~~~~ NNa~~m aa~Z ~ a z II II II II II w~ YXOOZ Ip24 IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JULY 27, 2009--5:30 P.M. DRAFT CITY CABLE TV OFFICE, 10 S. LINK ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Hans Hoerschelman, Gary Hagen, Robert Kemp, MEMBERS ABSENT: Saul Mekies STAFF PRESENT: Mike Brau, Bob Hardy OTHERS PRESENT: Josh Goding, Beth Fisher, Phil Meany, Susan Rogusky, Kevin Hoyland RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Regarding the access channels and the transition to digital transmission Hardy said that he has been unable to find a meeting time when the Community Television Group could meet to discuss this issue. Hardy will be writing a memo to CTG members to gather their responses. Mediacom has said the channel positions of the access channels would remain where they are now. Regarding the PATV contract Hardy said he will be meeting with Goding on July 30 to discuss the remaining issues. After that meeting the Commission should be ready to hold a public hearing. Another extension of the contract is not possible. Hardy said the service section of the Triennial Review still needs to be finished. Hardy will be making an appointment with Mediacom to review their service records for the past 3-4 years. The previous Triennial Review noted that there was not a lot of reporting from the cable operator regarding what their problems were. Hoerschelman suggested that the service and programming sections list the best things going forward rather than just detailing the past. APPROVAL OF MINUTES Hagen moved and Bergus seconded a motion to approve the June 22, 2009 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Hardy distributed a certificate of appreciation for Drew Shaffer for the Commission to view and sign. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Hardy referred to the complaint report in the meeting packet MEDIACOM REPORT No representative was present. Hardy said Mediacom is considering applying for federal broadband stimulus funds to extend service to smaller towns in Iowa. Hagen said that Mediacom added several more high definition channels and that he had inquiries from consumers regarding balance in the channels added. Fox news and several religious high definition channels were added and other channels such as MSNBC are available in high definition but have yet to be added. Hagen asked how many over the air digital channels are available in Iowa City. Hoyland said that channel 4 offers 2 channels, 7 offers 3, 8 has 2, 9 has 2, 12 has 3 and 15 has at least 1. Hagen said that Mediacom does not appear to be keeping up with the dish networks in providing high definition channels. Hoerschelman said there are constraints on Mediacom's physical plant and with negotiating high definition carriage agreements with the program providers. UNIVERSITY OF IOWA REPORT No representative was present. KIRKWOOD COMMUNITY COLLEGE Meany reported Kirkwood has talked to KCRG and KGAN about putting the Kirkwood channel on one of their digital multiplex channels. They are waiting on a response from KCRG and KGAN is considering the offer. Live Kirkwood volleyball games from Johnson Hall are being planned for the fall along with KSP Newscasts. PATV REPORT Goding reported that he and two board members attended the Alliance for Community Media national conference. A program will be produced and shown on PATV summing up the highlights of the conference. PATV has 3 University of Iowa interns and 2 high school interns. Two new workshops have been developed to promote PATV workshops to youth. One workshop involves animation and will be held August 22 from 1-5. A class in how to be a DJ will be held September 4 from 1-5. The Live and Local program recently featured Access to Independence. Upcoming shows will feature Bicyclist of Iowa City. PATV will be doing some cross promotion with the Land Locked Film Festival. Festival organizers will be on a Live and Local program and it is hoped that some of the festival films will be shown at PATV's Bike-In Theater. PATV will tape Governor Culver speaking about passenger train service. Several programs from the Arts Fest are now playing. Upcoming programs include the Jazz Fest, an American With Disabilities Act celebration, an episode of the readings at Prairie Lights, and a program on food as medicine. The next board meeting will be August 20 at 7 p.m. The next guidelines workshop will be August 2, at 2:30. SENIOR CENTER REPORT Rogusky reported that SCTV has been busy catching up on a backload of editing. Programs in production include one on health care and public opinion, and the Gay Lesbian Bisexual Transgendered parade. Anew staff member has joined SCTV with a particular interest in oral history. LIBRARY REPORT Fisher noted the Library channel's annual report in the meeting packet. The library channel has been busy catching up on projects during the slower period during the summer. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Hoyland reported the school district recently hired a staff person for computer assistance who has some experience in television who has been assisting Hoyland. The school channel has been cablecasting the high school graduation ceremonies and will be cablecasting the Northwest Junior High Jazz Band performance at Jazz Fest. CITY CHANNEL REPORT Hardy reported that the Community Television Service recently taped the Chamber of Commerce panel discussion on utilizing the media to get your message out and a panel discussion on seeking employment by those over 50 which was sponsored by Livable Communities. Upcoming productions include a Mercy Hospital panel discussing leading edge cancer treatments and the United Way campaign kickoff. The Media Unit will be working with the Planning Department and the Human Rights Commission on programs. A program with the Hoover Library on White House Kids was recently completed. Work on refurbishing the studio has been undertaken. Assistance was provided for the Parks and Recreation Department's memorial service for Terry Trueblood. ACCESS CHANNELS AND THE DIGITAL TRANSITION Hardy said that he has been unable to find a meeting time when the Community Television Group could meet to discuss Mediacom's proposal to move the access channels to digital transmission. Hardy will be writing a memo to CTG members to gather their responses. Mediacom has said the channel positions of the access channels would remain where they are now. PATV CONTRACT Hardy said he will be meeting with Goding on July 30 to discuss the remaining issues. After that meeting the Commission should be ready to hold a public hearing. Another extension of the contract is not possible. TRIENNIAL REVIEW Hardy said the service section of the Triennial Review still needs to be finished. Hardy will be making an appointment with Mediacom to review their service records for the past 3-4 years. The previous Triennial Review noted that there was not a lot of reporting from the cable operator regarding what their problems were. Hoerschelman suggested that the service and programming sections include changes going forward rather than just detailing the past. ACCESS CHANNEL REPORTING Hoerschelman said that the Commission should receive quarterly reports from the access channels in addition to an annual report. Hoerschelman said the Commission needs to know what data each access channel is collecting and as long as sufficient data is being collected that can be collated and presented upon request there is less need for that information to be presented every quarter. Hagen said the quarterly reports should report on what each channel has accomplished over that period and that questions could be asked at the monthly Commission meetings. Hagen said there needs to be a mechanism in place so a justification for the access channels existence and funding can be made, if needed, to the City Council and public. Hoerschelman said the headings on the list of areas covered in past reports could be categories highlighted in the quarterly reports. Hoerschelman said statistical data to back up the quarterly reports would be valuable. Bergus said the access channels should collect anecdotal comments from organizations or individuals served. A feedback form could be filled out by the sponsoring organization of a program. Hagen said each access channel's website could also provide a means to collect feedback. ADJOURNMENT Kemp moved and Bergus seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:50 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meetin Date Hoerschelman Saul Meikes Kem Gordon Ha en 7/28/08 X X X X x 8/25/08 X X X o/c X 9/23/08 x x x x X 10.27/08 X X X o/c X 11/24/08 Did not meet 12/15/08 X X X X X 1 /26/09 X X X X o/c 2/243/09 X' x o/c o/c X Laura Ber us 4/27/09 X X X X X 6/1/09 x x x vacant X 6/22/09 X X X X Mekies 7/27/09 X X X o/c x (X) =Present (O) =Absent (O/C) = Absent/Called (Excused) ZP z.5 MINUTES PRELIMINARY YOUTH ADVISORY COMMISSION August 6, 2009 - 4:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Patrick Diamitani, Hannah Green, Jerry Gao, Luan Heywood Members Absent: Zach Wahls Staff Present: Marian Karr, Ross Wilburn Others Present: None RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: The meeting was called to order at 4:15 p.m. Hannah Green chaired the meeting. MINUTES: Heywood moved and Gao seconded to approve the July 22 and July 24 minutes. The minutes were unanimously approved, 4/0 BACK TO SCHOOL EVENT: Diamitani reported that he and Wahls had made progress. Set up and clean up had been arranged through volunteers from 1440 and football squads. Karr presented her check off list, denoting what remained to do. Heywood said she could bring youth art to present in shelter seven. The presentation of said art will have to be adapted to different weather scenarios. The question came up as to whether or not the ice cream was pre-scooped, and if not, the importance to informing volunteers unopened containers can be returned. Karr said she would have a supply box ready for pick up before she leaves on Thursday. The group then turned to the press release. Karr reported that Wahls hadn't heard anything from any of the Regina coaches. Various changes were then made to the press release regarding wording about schools, activities, groups, etc. After modifications, Heywood motioned to approve the revised press release. Gao seconded. The press release was unanimously approved, 4/0. The release will be issued by the City August 10. Next, the commission discusses distribution of extra fliers to neighborhood centers and other schools. Heywood said she would take a part in that. Green asked if we had successfully recruited adult volunteers. Heywood asked if interact volunteers have been properly notified due to confusion she had perceived among their members. Heywood then asked if we had a first aid kit and for procedures in case of disaster. Karr will include on in the supply box. YOUTH ADVISORY COMMISSION August 6, 2009 Page 2 of 3 Keeping with the weather theme, the group asked what the plan should be if we get rain. Most of the costs are refundable, so expenses shouldn't be a huge issue. Karr said that the YAC needs a way of deciding whether or not to go forward with the event. Heywood asked if YAC could convene a meeting at the park at 3:30 and still be in compliance with the open meetings rules. It was agreed a meeting will not be needed and Wilburn will be the person who makes the final call. Karr will provide contact information to Wilburn should a press release be necessary. Set up will start at 3:15 in Shelter 8, and YAC members were encouraged to wear their blue polo shirts. Diamitani reminded everybody to bring magazines to help with the arts projects and what not. Karr reminded everybody to just let her know if we needed any more supplies for any of the activities and she would try to arrange them prior to her departure on Thursday the 12th. Heywood said that we ought to invite art people, from UAY etc., to help staff the event. Green reminded the Commission that she is unsure if she will be able to attend the event. YOUTH ARTS INTIATIVE: Heywood presented a variety of materials regarding her arts initiative. She also talked to people at the Senior Center who said that they were excited at the prospect of having youth art. She also spoke with people at the Recreation Center in hopes of finding a place to host an art show. Diamitani asked how expensive hosting a show was, and Heywood explained that all expensive venues were going to be ruled out. Diamitani asked about the possibility of three separate shows at each city high school. Heywood said that she'd prefer one central location, due to the anonymous nature of the artwork and collaborative nature of the project. Karr brought up the possibility of using the open space in the Sycamore Mall. Wilburn pointed out that it's a big deal to have art displayed in a big venue. For example, art displayed at Hancher will have more gravitas than art displayed at a high school. Green also suggested the Iowa City Public Library. Karr then suggested Hotel Vitro. Diamintani then pointed out that the emotional content of some this artwork could be pretty heavy in nature. Heywood said that she really thinks the location should be in a Recreation Center or UAY, due to the public space and high volume of kids. She said that in both cases, she's not worrying about vandalism to art, due to the anonymous nature of the art, and that for disposal of it, art could be sent to the Post-Secret proper. Diamitani voiced his support for UAY, due to their ability to reach people. After a brief discussion however, the group rallied around the Recreation Center, and the UAY site for a back up . The opening date for the exhibit will be December 10th, 2009, from 6-8 PM. MEETING SCHEDULE: Next meeting is Sunday, August 23, 4:30 PM. ADJOURMENT: Heywood motioned to adjourn and Gao seconded. The motion passed 4-0, 5:30 PM. Z O ~~ ~~ ~ U ^- O w rn °,~' ~- W N ~ ~ V ~ C N a W GC~J Q Z ~ .~.. Q W H F- Q O ao X ' X X O X N ~( ~ O X X ~ X i ti N X X X X X ti `~ X ~ X w O X X ti X ~ ~ X X X ti X X X X >C X X 0 X X X 0 X 0 X X X N X X X X X p X X X ~ X X ~ X M X X X X X Z Z Z Z Z N N r ~ Z ~ Z ~ Z ~ Z ~ ~ ' ~ Z °~° X X X X ' O ~- ~ ~ ~ Z ~ Z ~ Z ~ Z ~ Z ~ W F. X W rn 0 N ~ rn 0 N ~ rn 0 N r- o r- N r- 0 ~ N ~ o ~ N ~ rn 0 N .- rn 0 N .~ ~ -~ U -~ .~ -~ Q Z ~ ~ ~ _ ~ = ~ ~ ~ Q ~ _ J ¢ ~ ~ cts ~ ] Q o C~ 9~ L 0 m0 0 ~ ? a~ v ~~ x = ~ ~ ~~ " +' _ ~~m~~ rn rn aQazz° II II II II II W ~ , X O ' OZ ' Y ~-i3 vii L~~z~ MINUTES PRELIMINARY Iowa City Airport Commission July 16, 2009 Iowa City Airport Terminal - 6:00 PM Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig Members Absent: John Staley Staff Present: Sue Dulek, Michael Tharp Others Present: Jay Honeck, Mary Honeck, Rick Mascari, David Hughes, Phillip Wolford, Carl Richey RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: Chairperson Rettig called the meeting to order at 6:00 P.M. APPROVAL OF MINUTES FROM THE JUNE 18 AND JULY 10, 2009 MEETINGS: Rettig asked if anyone had any changes to the June 18 minutes. Gardinier noted that she emailed some corrections to Tharp. Tharp described the recommended changes; Spell checking Phillip Wolford's name, replacing "Powder Puff' race with Air Race Classic, and correcting the attendance chart. Farris moved to approve the minutes of the June 18, 2009 meeting as amended. Seconded by Horan. Carried 4-0. Next the July 10 minutes were discussed. There were no changes suggested. Horan moved to approve the minutes of the July 10, 2009 meeting as submitted. Seconded by Farris. Carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park / U of I Aircare Facility -Tharp stated that he had a message from Peggy Slaughter today, stating that she would be unable to make the meeting tonight. He added that the sale of Lot 1 was approved by the City Council. Tharp noted that Slaughter also stated that there has been interest in other lots. b. FAA/IDOT Projects -AECOM -David Hughes i. Runways 7/25 & 12/30 -Hughes noted that the contractor is making pretty good progress, with some slowdown due to the rain. As of this afternoon, Hughes added that the storm sewer had been installed. There was an FAA inspection on Tuesday, and Hughes stated that things went well. The contractor is about a week behind in dirt work, according to Hughes, due to the rain this construction season. Paving is expected to begin the last week in July. Rick Mascari asked Hughes about the paving project, and if this would impact the area where the old runway intersects. Hughes stated that this area will possibly be paved by the end of July. Mascari then talked about the runway closure and what had been done in the past with trying to keep an older runway open during such a project. Rettig then asked Hughes to further clarify the paving schedule and subsequent closures. Mascari then spoke about the ASOS location and the possibility of daytime use on the old stretch of runway pavement. He added that the pilots would need to be assured that they would not be sued if anything did happen while they were landing on the closed runway or any part of the Airport. Rettig noted that the contractors are using this pavement for their staging area in the runway project. Hughes responded to this issue, as well, noting that the crushing portion of the project is taking place in this area. The discussion continued, with Members discussing whether or not they believe this old runway could be opened again for daytime usage. Rettig then asked Dulek for her opinion on the issue. Farris noted that the risks involved in this type of thing are just not worth it, in his opinion. Jay Honeck noted that he and other pilots would be willing to take the responsibility for being able to land on the old runway pavement. Gardinier added that as a pilot herself, she would have safety concerns as well. Rettig asked if there were any motions from the commission members. Rettig noted that their decision from the July 10th meeting still stands on the runway closure. ii. 2008 Pavement Rehab (North Taxilanes) -Hughes stated that the contractor has completed the work, and he is recommending acceptance of this project. Tharp noted that he had handed out a revised price sheet. 1. Consider Resolution #A09-20 Accepting Work -Farris moved to consider Resolution #A09-20 to Accept Work on the North Taxilanes. Seconded by Gardinier. Carried 4- 0. 2 iii. Obstruction Mitigation -Hughes stated that he has still not received a response from Mediacom on their relocation billing. He is also waiting for a response from United hangar demolition contractor to resolve some sanitary sewer issues. iv. Building H - University of Iowa Hangar Expansion -Tharp noted that he has had several meetings with University staff regarding this project. He noted some of the changes that have been addressed, such as to the office and storage spaces. The discussion continued, with Members asking questions of Tharp concerning the hangar layout. Tharp noted that he and Dulek has met with George Hollins from the University of Iowa to discuss redoing the office as storage space. Richey spoke to their needs and what they would prefer to do. Tharp continued to respond to Members' questions regarding design issues. Rettig then reviewed their options, and asked that Dulek look into their concerns on this so they can revisit it once she has done some research. c. Airport "Operations;" Strategic Plan-Implementation; Budget; Management - Tharp briefly explained the handouts regarding the budget and year-end. Rettig questioned several items -Building Room Rental and also Contracted Improvements. Tharp responded to questions, explaining the amounts being shown here. Rettig then asked about an amount on the last page of the handouts, and Tharp explained what the amount is for. d. 2009/2010 T-Hangar Contracts and Fees - (Farris and Gardinier recused themselves due to conflict of interest, and participated as members of the public.) Rettig noted that Tharp had prepared a memo for this issue. Tharp briefly described how he arrived at these amounts, and recommended they maintain their hangar rates. Horan stated that he would like to make sure they have cleaned up any language issues, as previously found during review. Rettig added that she is comfortable with this proposal. Gardinier, speaking as a member of the public, stated that as tenants of the Airport they all have signed a lease, and she would like to see the memo state that rents were raised a year ago. She also noted that last year she asked what airports in a 50-mile radius charge for hangar rent, and that the Airport post this information for pilots to see. Tharp will add this information to the memo, showing what the current rates are at neighboring airports. Jet Air /Iowa Flight Training - Dulek noted that after the last meeting she sent a proposed business agreement to Iowa Flight Training, as well as a proposed sub-contract to Jet Air. She has not heard from Jet Air yet, and has had a couple of emails with Tim Bush regarding this issue. Dulek added that Whirlybird Helicopter is asub-contractor under Iowa Flight Training. She noted that she has not heard anything yet from them, but they will need to provide insurance as outlined in the agreement. The discussion continued, with Members asking questions about this type of agreement. Rettig reiterated that the Airport should have a copy of the sub-agreement between Jet Air and these other entities. Members agreed that they are ready to move forward with this agreement. £ FBO Staff Report -Phillip Wolford of Jet Air stated there wasn't much to report. He stated that they realize that the runway closure will affect their business, but they understand the need for this. Tharp suggested they meet in the next week and review some of the projects that the Jet Air staff will be tackling during this downtime. Rettig noted that she had received an email from a former Airport Commissioner, stating how the entrance area is looking better. Gardinier then spoke about ultralights being able to land during the time the runways are closed. Tharp noted that he had a call from a Sertoma rep, asking for the closure dates of the runway and possibly moving their show this year. Rettig stated that they should work with Sertoma if they need to move the date. g. Subcommittees' Reports -None. h. Commission Members' Reports -Gardinier spoke about the race she recently took part in, and the possibility of Iowa City hosting such a race. Horan noted that has some new pictures for the Facebook page. Rettig spoke to the runway closure and the fact that no one is happy with this, but that she is grateful they are going to have such nice, new runways once this project is done. She thanked everyone for their patience during this time. i. Staff Report - Dulek noted that the Council agenda of July 28 will include the Merschman Seed agreement. Tharp noted that he is working with the IT department to get a web cam going at the Airport. Tharp also noted that the Aviation program was approved on Tuesday, and he gave Members a handout regarding this. SET NEXT REGULAR MEETING: Thursday, August 20, 2009 at 6:00 P.M. ADJOURN: Horan moved to adjourn the meeting. Seconded by Gardinier. Carried 4-0. The meeting adjourned at 7:50 P.M. 4 Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Datesl NAME TERM EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 Greg Farris 3/1/13 X X X X X X X X X X X Minnetta Gardinier 3/1/15 --- --- --- X X X X O/E O/E O/E X Howard Horan 3/1/14 X X X X O/E O/E X X X X X Janelle Rettig 3/1/12 X O/E X X X X X X X X X John Staley 3/1/10 X O/E X X O/E O/E X X X X X NAME TERM EXP. 7/16 Greg Farris 3/1/13 X Minnetta Gardinier 3/1/15 X Howard Horan 3/1/14 X Janelle Rettig 3/1/12 X John Staley 3/1/10 O/E KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member