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HomeMy WebLinkAbout2009-08-18 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES AUGUST 18, 2009 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, Rackis, Hightshoe, Scott, Fosse. Moved by Wilburn, seconded by Champion, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk. July 27, Special Council Work Session; July 28, Special Council Formal Official and Complete; July 31, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). Public Library -June 25, 2009; Telecommunications Commission -June 22, 2009; Youth Advisory Commission -July 22, 2009; Youth Advisory Commission -July 24, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for JARD Organics, LLC, dba EI Banditos, 327 E. Market St.; Renewal: Class C Beer Permit for IC Pit Stop, LLC, dba I.C. Pit Stop, 300 Kirkwood Ave.; Class C Liquor License for Chackalackal, Inc., dba One Twenty Six, 126 E. Washington St.; Class C Beer Permit for Jason Caylor dba Liquor Downtown, 313 S. Gilbert St.; Class C Liquor License for Jaxco, LLC, dba Blackstone, 503 Westbury Dr. Suite 1; Class C Liquor License for George's Buffet, Inc., dba George's Buffet, 312 E. Market St.; Class C Beer Permit for Casey's marketing Company, dba Casey's General Store #2761, 204 N. Dubuque St.; Class C Liquor License for Etre Restaurant Group, LLC, dba Takanami, 219 Iowa Ave.; Special Class C Liquor License for Englert Civic Theatre, L, dba Englert Theatre, 221 E. Washington St.; Class C Liquor License for Atlas World Grill, Inc., dba Atlas World Grill, Inc., 127 Iowa Ave.; Class C Liquor License for Short's Burger and Shine, LLC, dba Short's Burger and Shine, 18 S. Clinton St.; Special Class C Liquor License for J.J.G., LLC, dba T.Spoons, 301 Market St.; Class C Beer Permit for New Pioneer Cooperative Society dba New Pioneer Co Op Fresh Food Market, 22 S. Van Buren, St.; Class C Liquor License for Chipotle Mexican Grill of Colorado, LLC dba Chipotle Mexican Grill , 201 S. Clinton St. Suite 112; Class C Beer Permit for Casey's Marketing Company dba Casey's General store #2781, 1410 Willow Creek Dr. Resolutions: RES. 09-272, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1220 SOUTH FIRST AVENUE, IOWA CITY, IOWA; RES. 09-273, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RESALE AND OCCUPANCY AGREEMENT REGARDING THE PROPERTY LOCATED AT 1220 SOUTH FIRST AVENUE, IOWA CITY, IOWA; RES. 09-274, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO August 18, 2009 Complete Description Page 2 ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1010 S. FIRST AVENUE, IOWA CITY, IOWA; RES. 09-275, CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, HILLS, IOWA FOR PROPERTY LOCATED AT 37 COLWYN COURT, IOWA CITY, IOWA; RES. 09-276, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND DEERE HARVESTER CREDIT UNION, MOLINE, ILLINOIS FOR PROPERTY LOCATED AT 2221 A STREET, IOWA CITY, IOWA; RES. 09-277, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 431 NORTH VAN BUREN STREET, IOWA CITY, IOWA; RES. 09-278, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED 1925 FRIENDSHIP STREET, IOWA CITY, IOWA; RES. 09-279, ACCEPTING THE WORK FOR THE CLINTON STREET -DAVENPORT STREET STORM SEWER IMPROVEMENTS PROJECT; RES. 09-280, ACCEPTING THE WORK FOR THE CITY ATTORNEY AND COUNCIL OFFICE REMODELING PROJECT; RES. 09-281, ACCEPTING THE WORK FOR THE FIRE STATION #2 DEMOLITION AND CONSTRUCTION PROJECT. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign and (1) NO PARKING HERE TO ALLEY sign on the north side of the 100 block of Wright Street; Criminal activity Southeast Iowa City area [Council and staff responses included] letters from: Lorraine Bailey, Linda Davies, Mark Edwards, Cathy Fehr, AI Gibson, Scott Hamlin, Angie Klein, One of many concerned citizens of Regal Lane, Jenny Panther, Craig Thompson, Dennis Kowalski, Rod Sullivan, Jane Klitzka; Kay Kramer regarding Downtown Iowa City; Michael Connell regarding Thoroughfare; Terry Trueblood Recreation Area letters from Jean Walker, John Westefeld; Jean Hood regarding Location of arts campus; Marshall Poe and family regarding Housing code enforcement/Illegal parking [staff response included]; John Neff regarding Field House Bar; Daniel Rupkey regarding Revocation of liquor license; Terrance Croson regarding Unenforced city codes [staff response included]; Cari Malone regarding Forum at the Senior Center. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Caroline Dieterle, 727 Walnut St., appeared regarding signage for the Library 20 minute parking spots and possible expansion of 20 minute parking for the entire one side of Linn Street. The following individuals appeared regarding Southeast Iowa City public safety issues: Brandi Mastain, 2408 Whispering Prairie Ave.; Ray Davies, 9 Regal Lane; Yale Cohn, 924 Iowa Ave.; Jon Kerstetter, 2388 Russell Dr.; and Richard Wootonn, 2410 Miami Dr. Mayor Bailey and Council Member Hayek review Council work session discussion of the previous evening, and direction to staff, to draft a curfew and a delinquency ordinances for August 18, 2009 Complete Description Page 3 Council consideration. Jon Kerstetter, 2388 Russell Dr., requested a library branch on the east side of Iowa City. A public hearing was held on an ordinance conditionally rezoning approximately 4.29 acres of property located on Walden Road, west of Mormon Trek Boulevard from Medium Density Single Family Residential (RS-8) Zone to High Density Single Family Residential (RS- 12)Zone (REZ09-00003) (Walden Wood, Part 7). Moved by Champion, seconded by O'Donnell, to continue public hearing to September 29. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wilburn, seconded by Wright, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 09-4354, APPROVING A TWO YEAR EXTENSION OF THE PRELIMINARY PLANNED DEVELOPMENT PLAN AND SENSITIVE AREAS DEVELOPMENT PLAN (REZ06- 00026) FOR APPROXIMATELY 34.86 ACRES OF LAND LOCATED SOUTH AND WEST OF WHISPERING MEADOWS DRIVE TO COINCIDE WITH APPROVAL OF A TWO YEAR EXTENSION OF THE PRELIMINARY PLAT OF WHISPERING MEADOWS SUBDIVISION, PART 4, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wilburn, seconded by O'Donnell, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Hayek, seconded by Wilburn, to adopt RES. 09-282, APPROVING A TWO YEAR EXTENSION OF THE PRELIMINARY PLAT OF WHISPERING MEADOWS SUBDIVISION, PART 4, IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by O'Donnell, seconded by Champion, to adopt RES. 09-283, APPROVING THE FINAL PLAT OF COUNTRY CLUB ESTATES, THIRD ADDITION, IOWA CITY, IOWA (SUB09-00003). The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote: Ayes: O'Donnell, Wilburn, Bailey, Champion, Hayek. Nays: Wright, Correia. Absent: None. Moved by Champion, seconded by Wright, to adopt RES. 09-284, APPROVING THE FINAL PLAT OF STONE BRIDGE ESTATES, PART SIX, IOWA CITY, IOWA (SUB09- 00005). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution authorizing conveyance of a single family home located at 840 Longfellow Place. No one appeared. Moved by Correia, seconded by Wilburn, to adopt RES. 09-285, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 840 LONGFELLOW PLACE. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution authorizing conveyance of a single family home located at 842 Longfellow Court. No one appeared. Moved by Correia, seconded by O'Donnell, to adopt RES. 09-286, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 842 LONGFELLOW COURT. August 18, 2009 Complete Description Page 4 Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the FY09 Landfill Grading project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by Champion, seconded by Hayek, to adopt RES. 09-287, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY09 LANDFILL GRADING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Phase One-Trail Development of the Terry Trueblood Recreation Area project (formerly known as Sand Lake Improvements - Phase 1), establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by Wright, seconded by O'Donnell, to adopt RES. 09-288, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE PHASE ONE-TRAIL DEVELOPMENT OF THE TERRY TRUEBLOOD RECREATION AREA PROJECT (formerly known as Sand Lake Improvements -Phase I), ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Public Works Director Fosse present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 09-4355, AMENDING CITY CODE TITLE 1, ENTITLED "ADMINISTRATION," CHAPTER 5, ENTITLED "MAYOR AND CITY COUNCIL," TO FREEZE THE COMPENSATION FOR CITY COUNCIL MEMBERS AND REPEAL THE REVIEW POLICY ESTABLISHED BY ORDINANCE 97-3804, be voted on for final passage at this time. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wright, seconded by Champion, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by O'Donnell, seconded by Champion, to defer to September 15 a resolution establishing annual pass fees for the Thornberry Off-Leash Dog Park and Rita's Ranch Dog Park. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. August 18, 2009 Complete Description Page 5 Moved by Champion, seconded by Hayek, to adopt RES. 09-289, APPROVING FUNDING FOR CORRIDOR DRYWALL LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Community Development Planner Hightshoe present for discussion. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Hayek, to adopt RES. 09-290, AUTHORIZING A CHANGE FROM CALENDAR PARKING TO ODD/EVEN DATE PARKING FOR STREETS WHICH CURRENTLY HAVE CALENDAR PARKING. The following individuals appeared: Dave Moore, 425 Davenport St.; Roger Anderson, 1310 Cedar St.; and Caroline Dieterle, 727 Walnut St. Public Works Dir. Fosse present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 09-291, AWARDING CONTRACT to Vietch Construction for $51,394.50 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE BURLINGTON / US HWY 6 BRIDGES FLOOD REPAIR PROJECT [ER-3715(641)--8R-52 & ER-3715(642)--8R-52]. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 09-292, AWARDING CONTRACT to D.W. Zinser for $83,521.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 404 HAZARD MITIGATION PROPERTY ACQUISITION DEMOLITIONS PROJECT. Sr. Civil Engr. Scott and Public Works Dir. Fosse present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 09-293, AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE NORTH DODGE STREET PEDESTRIAN BRIDGE OVER INTERSTATE 80 PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Hayek, seconded by Wright, to adopt RES. 09-294, CONCERNING MEDIACOM COMMUNICATIONS CORPORATION'S 2009 UPDATING OF RATES FOR BASIC CABLE SERVICES. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wright, to make the following appointments to Boards and Commissions: Andy Chappell, 911 Rider Street, to the Housing and Community Development for athree-year term September 1, 2009 -September 1, 2012 (and readvertise two remaining vacancies); Vershawn Ashante Young, 263 West Side Drive, and Joseph Treloar, 741 Alpine Drive, (Peace Officer) to the Police Citizens Review Board to fill four-year terms September 1, 2009 -September 1, 2013. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wilburn, seconded by Hayek, to accept correspondence from Garry Klein, Venantie Nduhirahe, Robert Dotzel, LaSharon August 18, 2009 Complete Description Page 6 Duckett, and Peter Small. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that the following vacancies will be readvertised: Historic Preservation Commission Northside Representative to fill an unexpired term, effective upon appointment, ending March 29, 2011; two vacancies to the Housing and Community Development for athree-year terms September 1, 2009 -September 1, 2012; two vacancies to the Youth Advisory Commission to fill unexpired terms, effective upon appointment, plus two-year terms January 1, 2010 -December 31, 2011. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission to fill asix-year term January 1, 2006 - December 31, 2011; Board of Adjustment to fill an unexpired term, effective upon appointment, ending January 1, 2012; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Youth Advisory Commission to fill a two-year term for Tate High representative. Applications must be received by 5:00 p.m., Wednesday, September 9, 2009. Council Member Wilburn reported on the Back to School Event sponsored by the Youth Advisory Commission, and noted another event is planned for December; and noted continuing work to recruit new members. Mayor Bailey noted the following events coming up in the community: Landlocked Film Festival; Sand in The City; and Taste of Iowa City and encouraged people to get out and enjoy them. Council Member Wilburn stated school year had begin and asked everyone to use caution when driving and pay attention to the posted speed signs during school hours. Moved by Wilburn, seconded by Hayek, to adjourn 8:10 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members pre t. is D. Bailey, Mayor Marian K. Karr, City Clerk 2a 2 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 7/28/09 JULY 28, 2009 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. The Mayor proclaimed Americans with Disabilities Week -July 25-31, 2009. Keith Ruff, Everet Conner Center, accepting. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk. June 29, Special Council Work Session; June 30, Special Council Formal Official and Complete; July 6, Special Council Work Session; July 6, Special Council Formal Official and Complete; July 24, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). Youth Advisory Commission -June 5, 2009; Youth Advisory Commission -June 7, 2009; Youth Advisory Commission -July 12, 2009; Youth Advisory Commission -July 15, 2009; Historic Preservation Commission -June 11, 2009; Airport Commission -May 21, 2009; Airport Commission -June 18, 2009; Airport Commission -July 10, 2009; Planning and Zoning Commission -June 18, 2009; Human Rights Commission -June 16, 2009; Civil Service Commission -July 7, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Orchard Green Restaurant, 521 S. Gilbert St. Renewal: Class C Beer Permit for Deli Mart #1, 525 Hwy 1 West; Class C Beer Permit for Deli Mart #2, 1920 Lower Muscatine Rd.; Class C Beer Permit for Deli Mart #3, 2410 Mormon Trek Blvd.; Class C Beer Permit for Deli Mart #5, 206 E. Benton St.; Class C Beer Permit for Big Kmart #4315, 901 Hollywood Blvd.; Class E Liquor License for Hy- Vee Drugstore, 310 N. First Ave.; Class B Beer Permit for Jimmy Jack's Rib Shack, 1940 Lower Muscatine Rd.; Class C Liquor License for Martini's, 127 E. College St.; Outdoor Service Area for Martini's, 127 E. College St. Motions. Approve disbursements in the amount of $30,784,756.27 for the period of June 1 through June 30, 2009, as recommended by the Finance Director subject to audit. Public Hearings: RES. 09-241, SETTING PUBLIC HEARING FOR AUGUST 18, 2009, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 842 LONGFELLOW COURT; RES. 09-242, SETTING PUBLIC HEARING FOR AUGUST 18, 2009, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 840 LONGFELLOW PLACE; RES. 09-243, SETTING A PUBLIC HEARING ON AUGUST 18, 2009 ON PLANS, SPECIFICATIONS, FORM OF Official Actions July 28, 2009 Page 2 CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY09 LANDFILL GRADING PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 09-244, AUTHORIZING MAILING AND PUBLICATION OF NOTICE OF INTENT TO COMMENCE PUBLIC IMPROVEMENT PROJECT TO CONSTRUCT THE SYCAMORE STREET FROM LANGENBERG AVENUE TO DEFOREST AVENUE IMPROVEMENT PROJECT AND TO ACQUIRE PROPERTY FOR THE PROJECT; AND SETTING DATE OF PUBLIC HEARING ON SEPTEMBER 15, 2009; RES. 09-245, SETTING A PUBLIC HEARING ON AUGUST 18, 2009 ON PLANS SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF PHASE ONE-TRAIL DEVELOPMENT OF THE SAND LAKE RECREATION AREA, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 09-246, APPROVING THE ACCEPTANCE OF THE DEDICATION OF A 0.54 ACRE PARCEL OF LAND ADJACENT TO AUDITOR'S PARCELS 2009048, AT THE INTERSECTION OF LOWER MUSCATINE ROAD AND SYCAMORE STREET IN IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC RIGHT-OF-WAY; RES. 09-247, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDITUNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 3 DUNUGGAN COURT, IOWA CITY, IOWA; RES. 09-248, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1562 DICKENSON LANE, IOWA CITY, IOWA; RES. 09- 249, ACCEPTING THE WORK FOR THE LOWER CITY PARK -ELECTRICAL FLOOD REPAIR PROJECT; RES. 09-250, ACCEPTING THE WORK FOR THE RIVERSIDE FESTIVAL STAGE -ELECTRICAL FLOOD REPAIR PROJECT; RES. 09-251, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING A PROMISSORY NOTE AND TWO MORTGAGES FOR THE PROPERTY LOCATED IN JOHNSON COUNTY, IOWA; RES. 09-252, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING AN AGREEMENT FOR THE PROPERTY LOCATED AT 120 N. DUBUQUE STREET, IOWA CITY, IOWA; RES. 09-253, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING AN AGREEMENT FOR THE PROPERTY LOCATED AT 221 E. WASHINGTON STREET, IOWA CITY, IOWA; RES. 09-254, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING A MORTGAGE AND A PROMISSORY NOTE FOR THE PROPERTY LOCATED AT 2205 J STREET, IOWA CITY, IOWA; RES. 09- 255, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT WITH US BANK FOR EIGHT MORTGAGES WITH THE HOUSING FELLOWSHIP. Official Actions July 28, 2009 Page 3 Correspondence: JCCOG Traffic Engineering Planner regarding Installation of (1) HANDICAP PARKING space in front of 1411 Broadway Street; JCCOG Traffic Engineering Planner regarding Establishment of a COMMERCIAL AND SERVICE VEHICLES ONLY 1 HR LIMIT 6AM-5PM zone and establishment of a NO PARKING 2AM-6AM TOW AWAY ZONE on the 100 block of Capitol Street; JCCOG Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the 300 block of Johnson Street; Bike Lanes letters from Cody Gieselman, Tim Holman; Jo Richardson regarding Senior Center; Rebecca Rosenbaum regarding Citizen concern [staff response included]; Judith Dillman regarding Buyout offer on Normandy Drive [staff response included]; W.A. Krause regarding Iowa City Burlington Street Median; Leslie Weber regarding GAR Bridges Resolution; Ed Flaherty regarding FBI; Mark Phillips regarding Name the Iowa City Skateboard Park in memory of Terry Trueblood; Carol Chopek Seydel regarding raising Taft Speedway. The Mayor declared the motion carried. Ron Hrstka, 1130 Rochester Avenue, requested Council reconsider the sharrows, bike lanes, installed on the left side of both Jefferson and Market Streets. Tom Madsen, 4050 Napoleon Lane, suggested a different approach for the four remaining properties owned by the Hagen family. Airport Commission Member Greg Farris updated Council on activities at the Airport. Jim White Sr, 121 Taft Speedway and Carol Seydel, 445 Garden Street, regarding the City decision to apply for grant funding for a new project, Taft Speedway / No Name Street levee. Moved and seconded to set a public hearing for August 18 on an ordinance conditionally rezoning approximately 4.29 acres of property located on Walden Road, west of Mormon Trek Boulevard from Medium Density Single Family Residential (RS-8) Zone to High Density Single Family Residential (RS-12) Zone (REZ09-00003). The Mayor declared the motion carried. Moved and seconded that the ordinance approving a two year extension of the Preliminary Planned Development Plan and Sensitive Areas Development Plan (RES06- 00026)for approximately 34.86 acres of land located south and west of Whispering Meadows Drive to coincide with approval of a two year extension of the preliminary plat of Whispering Meadows Subdivision, Part 4, be given first vote. The Mayor declared the motion carried. Moved and seconded to adopt RES. 09-256, APPROVING THE PRELIMINARY PLAT OF STONE BRIDGE ESTATES PARTS SIX TO NINE AND RE-SUBDIVISION OF OUTLOT C OF PART FOUR, IOWA CITY, IOWA (SUB09-00004). A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Police Storage Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 09-257, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY POLICE STORAGE PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Official Actions July 28, 2009 Page 4 A public hearing was held on a resolution authorizing the Mayor to sign and the City Clerk to attest an extension of a lease with Merschman Seeds, Inc. for an accessway from Mormon Trek Boulevard to the Airport. Moved and seconded to adopt RES. 09-258, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN EXTENSION OF A LEASE WITH MERSCHMAN SEEDS, INC. FOR AN ACCESSWAY FROM MORMON TREK BOULEVARD TO THE AIRPORT. A hearing was held on the staff recommendation to deny the renewal of a Class C Liquor License for Etre LLC dba Etc., 118 S. Dubuque Street. The following individuals appeared: Police Chief Hargadine; Police Sgt. Kelsay; Atty. Steve Ballard, representing Etc.; Etc. owner George Etre; and UISG Liaison Shipley. Moved and seconded to receive correspondence from Atty. Steve Ballard. The Mayor declared the motion carried. Moved and seconded to deny in accordance with staff recommendation the renewal of the Class C Liquor License for Etre LLC dba Etc., 118 S. Dubuque Street. Individual Council Members expressed their views. The Mayor declared the motion carried. A hearing was held on the staff recommendation to deny the renewal of a Class C Liquor License for Iowa City Field House, Co. Inc. dba The Field House, 111 E. College Street. The following individuals appeared: Police Chief Hargadine; Police Sgt. Kelsay; Atty. Matt Adam, representing The Field House; Rafer Mateer, General Manager, The Field House; Daniel Tallon; and Tom Lenoch. Moved and seconded to deny in accordance with staff recommendation the renewal of a Class C Liquor License for Iowa City Field House, Co. Inc. dba The Field House, 111 E. College Street. The Mayor declared the motion carried. Moved and seconded that the ordinance amending City Code Title 1, entitled Administration," Chapter 5, entitled "Mayor and City Council," to freeze the compensation for City Council members and repeal the review policy established by Ordinance 97-3804, be given first vote. The Mayor declared the motion carried. Moved and seconded to adopt RES. 09-259, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH THE JOINT EMERGENCY COMMUNICATION CENTER OF JOHNSON COUNTY AND MIKE SULLIVAN. Moved and seconded to adopt RES. 09-260, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT OF EMPLOYMENT WITH THE JOINT EMERGENCY COMMUNICATION CENTER OF JOHNSON COUNTY AND THOMAS JONES. Moved and seconded to adopt RES. 09-261, RENAMING THE SAND LAKE RECREATION AREA LOCATED EAST OF THE IOWA RIVER AT THE SOUTH EDGE OF IOWA CITY AS "TERRY TRUEBLOOD RECREATION AREA." Moved and seconded to adopt RES. 09-262, APPOINTING THE MAYOR, CITY MANAGER, AND LIBRARY DIRECTOR OR THEIR DESIGNEES AS OWA CITY'S REPRESENTATIVES TO THE IOWA CITY UNESCO CITY OF LITERATURE NON-PROFIT BOARD. Moved and seconded to adopt RES. 09-263, ADOPTING THE JCCOG METRO BICYCLE MASTER PLAN AND EXECUTIVE SUMMARY. Moved and seconded to accept Official Actions July 28, 2009 Page 5 correspondence from Del Holland, Reuben Crandon, and Gregory Schmidt. The Mayor declared the motion carried. Moved and seconded to adopt RES. 09-264, AUTHORIZING THE CITY MANAGER TO SIGN AN APPLICATION FOR I-JOBS GRANT FUNDS TO MOVE THE NORTH WASTE WATER TREATMENT PLANT. Moved and seconded to adopt RES. 09-265, AUTHORIZING THE CITY MANAGER TO SIGN AN APPLICATION FOR I-JOBS GRANT FUNDS TO CONSTRUCT FIRE STATION NO. 4. Moved and seconded to adopt RES. 09-266, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY OF IOWA CITY /SHERATON HOTEL PEDESTRIAN WALKWAY IMPROVEMENT JOINT PROJECT. Moved and seconded to adopt RES. 09-267, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY OF OLD HIGHWAY 218 RESURFACING PROJECT ESL-3715 (643)--7 S-52 . Moved and seconded to adopt RES. 09-268, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE RIVERSIDE DRIVE FLOOD REPAIR PROJECT ER- 3715(638)--8R-52. Moved and seconded to adopt RES. 09-269, AUTHORIZING EXECUTION OF A PROJECT PARTNERSHIP AGREEMENT AND RIGHT OF ENTRY EASEMENT BETWEEN THE CITY OF IOWA CITY AND THE DEPARTMENT OF ARMY (ARMY CORPS OF ENGINEERS) FOR THE SECTION 14 STREAM BANK STABILIZATION PROJECT ALONG THE IOWA RIVER IN IOWA CITY, IOWA. Moved and seconded to adopt RES. 09-270, AWARDING CONTRACT to DPLM, Inc. for $187.211.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2009 DURABLE PAVEMENT MARKING PROJECT. Moved and seconded to appoint Mark Edwards, 1754 Lakeside Drive, to the Library, Board of Trustees for asix-year term July 1, 2009 -July 1, 2015. The Mayor declared the motion carried. The Mayor noted that no applications have been received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Youth Advisory Commission to fill atwo-year term for Tate High, January 1, 2009 -December 31, 2010. The Mayor noted previously announced vacancies: Historic Preservation Commission for a Northside Representative to fill an unexpired term, effective upon appointment, ending March 29, 2011; Housing and Community Development for three vacancies to fill three-year terms September 1, 2009 -September 1, 2012; Police Citizens Review Board for Two vacancies to fill four-year terms September 1, 2009 -September 1, 2013, one for a Peace Official Actions July 28, 2009 Page 6 Officer; Youth Advisory Commission for two At Large vacancies to fill unexpired terms, effective Upon appointment, plustwo-year terms January 1, 2010 _ December 31, 2011 Applications must be received by 5:00 p.m., Wednesday, August 12, 2009. The Mayor noted the current vacancy for Board of Adjustment to fill an unexpired term, effective upon appointment, ending January 1, 2012. Moved and seconded to accept correspondence from Edgar Thornton. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Applications must be received by 5:00 p.m., Wednesday, September 9, 2009. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting 9:40 p.m. The Mayor declared the motion carried. A more complete description of Council activities and disbursements is on file in the office of the City Clerk and Finance Department. s/Regenia D. Bailey, Mayor s/ arian K. Karr City Cler b ite d or ~blication - 8/3/09. Su p 2a 3 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost of this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 7/31/09 Iowa City City Council Special meeting, 12:00 noon at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: Correia, Wilburn. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 404 Hazard Mitigation Property Acquisition Demolitions Project -Contract 1, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 09-271, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 404 HAZARD MITIGATION PROPERTY ACQUISITION DEMOLITIONS PROJECT -CONTRACT 1, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved and seconded to adjourn special meeting 12:02 p.m. The Mayor declared the motion carried. A more complete description of ncil Activities is on file in the office of the City Clerk. s/Regenia D. Bailey, Mayor s/Marian K. Karr, C'ty Clerk ~~~~ ~ ~~ Submitted for publication - 8/3/09. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JULY 28, 2009 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Panos, Goers, Davidson, Moran, Kelsay and Hargadine. The Mayor proclaimed Americans with Disabilities Week -July 25-31, 2009. Keith Ruff, Everet Conner Center, accepting. Moved by Champion, seconded by Hayek, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk. June 29, Special Council Work Session; June 30, Special Council Formal Official and Complete; July 6, Special Council Work Session; July 6, Special Council Formal Official and Complete; July 24, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). Youth Advisory Commission -June 5, 2009; Youth Advisory Commission -June 7, 2009; Youth Advisory Commission -July 12, 2009; Youth Advisory Commission -July 15, 2009; Historic Preservation Commission -June 11, 2009; Airport Commission -May 21, 2009; Airport Commission -June 18, 2009; Airport Commission -July 10, 2009; Planning and Zoning Commission -June 18, 2009; Human Rights Commission -June 16, 2009; Civil Service Commission -July 7, 2009. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Orchard Green, Inc., dba Orchard Green Restaurant, 521 S. Gilbert St. Renewal: Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #1, 525 Hwy 1 West; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #2, 1920 Lower Muscatine Rd.; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #3, 2410 Mormon Trek Blvd.; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #5, 206 E. Benton St.; Class C Beer Permit for Kmart Corporation dba Big Kmart #4315, 901 Hollywood Blvd.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee Drugstore, 310 N. First Ave.; Class B Beer Permit for Jimmy Jack's, Inc., dba Jimmy Jack's Rib Shack, 1940 Lower Muscatine Rd.; Class C Liquor License for High Energy Food Concepts, Inc., dba Martini's, 127 E. College St.; Outdoor Service Area for High Energy Food Concepts, Inc., dba Martini's, 127 E. College St. Motions. Approve disbursements in the amount of $30,784,756.27 for the period of June 1 through June 30, 2009, as recommended by the Finance Director subject to audit. Public Hearings: RES. 09-241, SETTING PUBLIC HEARING FOR AUGUST 18, 2009, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 842 LONGFELLOW COURT; RES. 09-242, SETTING PUBLIC HEARING FOR Complete Description July 28, 2009 Page 2 AUGUST 18, 2009, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 840 LONGFELLOW PLACE; RES. 09-243, SETTING A PUBLIC HEARING ON AUGUST 18, 2009 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY09 LANDFILL GRADING PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 09-244, AUTHORIZING MAILING AND PUBLICATION OF NOTICE OF INTENT TO COMMENCE PUBLIC IMPROVEMENT PROJECT TO CONSTRUCT THE SYCAMORE STREET FROM LANGENBERG AVENUE TO DEFOREST AVENUE IMPROVEMENT PROJECT AND TO ACQUIRE PROPERTY FOR THE PROJECT; AND SETTING DATE OF PUBLIC HEARING ON SEPTEMBER 15, 2009; RES. 09-245, SETTING A PUBLIC HEARING ON AUGUST 18, 2009 ON PLANS SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF PHASE ONE-TRAIL DEVELOPMENT OF THE SAND LAKE RECREATION AREA, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 09-246, APPROVING THE ACCEPTANCE OF THE DEDICATION OF A 0.54 ACRE PARCEL OF LAND ADJACENT TO AUDITOR'S PARCELS 2009048, AT THE INTERSECTION OF LOWER MUSCATINE ROAD AND SYCAMORE STREET IN IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC RIGHT-OF-WAY; RES. 09-247, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDITUNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 3 DUNUGGAN COURT, IOWA CITY, IOWA; RES. 09-248, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1562 DICKENSON LANE, IOWA CITY, IOWA; RES. 09- 249, ACCEPTING THE WORK FOR THE LOWER CITY PARK -ELECTRICAL FLOOD REPAIR PROJECT; RES. 09-250, ACCEPTING THE WORK FOR THE RIVERSIDE FESTIVAL STAGE -ELECTRICAL FLOOD REPAIR PROJECT; RES. 09-251, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING A PROMISSORY NOTE AND TWO MORTGAGES FOR THE PROPERTY LOCATED IN JOHNSON COUNTY, IOWA; RES. 09-252, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING AN AGREEMENT FOR THE PROPERTY LOCATED AT 120 N. DUBUQUE STREET, IOWA CITY, IOWA; RES. 09-253, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING AN AGREEMENT FOR THE PROPERTY LOCATED AT 221 E. WASHINGTON STREET, IOWA CITY, IOWA; RES. 09-254, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING A MORTGAGE AND A PROMISSORY NOTE FOR THE PROPERTY LOCATED AT 2205 J STREET, IOWA CITY, IOWA; RES. 09- 255, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO Complete Description July 28, 2009 Page 3 ATTEST TO A SUBORDINATION AGREEMENT WITH US BANK FOR EIGHT MORTGAGES WITH THE HOUSING FELLOWSHIP. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of (1) HANDICAP PARKING space in front of 1411 Broadway Street; JCCOG Traffic Engineering Planner regarding Establishment of a COMMERCIAL AND SERVICE VEHICLES ONLY 1 HR LIMIT 6AM-5PM zone and establishment of a NO PARKING 2AM-6AM TOW AWAY ZONE on the 100 block of Capitol Street; JCCOG Traffic Engineering Planner regarding Installation of (1) NO PARKING CORNER TO HERE sign on the 300 block of Johnson Street; Bike Lanes letters from Cody Gieselman, Tim Holman; Jo Richardson regarding Senior Center; Rebecca Rosenbaum regarding Citizen concern [staff response included]; Judith Dillman regarding Buyout offer on Normandy Drive [staff response included]; W.A. Krause regarding Iowa City Burlington Street Median; Leslie Weber regarding GAR Bridges Resolution; Ed Flaherty regarding FBI; Mark Phillips regarding Name the Iowa City Skateboard Park in memory of Terry Trueblood; Carol Chopek Seydel regarding raising Taft Speedway. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Ron Hrstka, 1130 Rochester Avenue, requested Council reconsider the sharrows, bike lanes, installed on the left side of both Jefferson and Market Streets. Council asked Mr. Hrstka to speak with staff directly as it was their recommendation to Council that approved the Bicycle Plan. Tom Madsen, 4050 Napoleon Lane, suggested a different approach for the four remaining properties owned by the Hagen family. Airport Commission Member Greg Farris updated Council on activities at the Airport. Jim White Sr, 121 Taft Speedway and Carol Seydel, 445 Garden Street, regarding the City decision to apply for grant funding for a new project, Taft Speedway / No Name Street levee. Moved by O'Donnell, seconded by Correia, to set a public hearing for August 18 on an ordinance conditionally rezoning approximately 4.29 acres of property located on Walden Road, west of Mormon Trek Boulevard from Medium Density Single Family Residential (RS-8) Zone to High Density Single Family Residential (RS-12) Zone (REZ09-00003). The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Champion, that the ordinance approving a two year extension of the Preliminary Planned Development Plan and Sensitive Areas Development Plan (RES06-00026) for approximately 34.86 acres of land located south and west of Whispering Meadows Drive to coincide with approval of a two year extension of the preliminary plat of Whispering Meadows Subdivision, Part 4, be given first vote. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Champion, seconded by O'Donnell, to adopt RES. 09-256, APPROVING THE PRELIMINARY PLAT OF STONE BRIDGE ESTATES PARTS SIX TO NINE AND RE- SUBDIVISION OF OUTLOT C OF PART FOUR, IOWA CITY, IOWA (SUB09-00004). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Police Storage Project, Complete Description July 28, 2009 Page 4 establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by Champion, seconded by Correia, to adopt RES. 09-257, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY POLICE STORAGE PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution authorizing the Mayor to sign and the City Clerk to attest an extension of a lease with Merschman Seeds, Inc. for an accessway from Mormon Trek Boulevard to the Airport. No one appeared. Moved by Wright, seconded by Hayek, to adopt RES. 09-258, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN EXTENSION OF A LEASE WITH MERSCHMAN SEEDS, INC. FOR AN ACCESSWAY FROM MORMON TREK BOULEVARD TO THE AIRPORT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A hearing was held on the staff recommendation to deny the renewal of a Class C Liquor License for Etre LLC dba Etc., 118 S. Dubuque Street. The following individuals appeared: Police Chief Hargadine; Police Sgt. Kelsay; Atty. Steve Ballard, representing Etc.; Etc. owner George Etre; and UISG Liaison Shipley. Moved by Wilburn, seconded by O'Donnell, to receive correspondence from Atty. Steve Ballard. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Champion, to deny in accordance with staff recommendation the renewal of the Class C Liquor License for Etre LLC dba Etc., 118 S. Dubuque Street. Individual Council Members expressed their views. The Mayor declared the motion carried, 6/1, with the following division of voice vote: Ayes: Wilburn, Bailey, Champion, Correia, O'Donnell, Wright. Nays: Hayek. Absent: None. A hearing was held on the staff recommendation to deny the renewal of a Class C Liquor License for Iowa City Field House, Co. Inc. dba The Field House, 111 E. College Street. The following individuals appeared: Police Chief Hargadine; Police Sgt. Kelsay; Atty. Matt Adam, representing The Field House; Rafer Mateer, General Manager, The Field House; Daniel Tallon; and Tom Lenoch. Moved by Wilburn, seconded by Wright, to deny in accordance with staff recommendation the renewal of a Class C Liquor License for Iowa City Field House, Co. Inc. dba The Field House, 111 E. College Street. Individual Council Members expressed their views. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Wright, seconded by Correia, that the ordinance amending City Code Title 1, entitled Administration," Chapter 5, entitled "Mayor and City Council," to freeze the compensation for City Council members and repeal the review policy established by Ordinance 97-3804, be given first vote. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by O'Donnell, seconded by Hayek, to adopt RES. 09-259, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE Complete Description July 28, 2009 Page 5 AGREEMENT WITH THE JOINT EMERGENCY COMMUNICATION CENTER OF JOHNSON COUNTY AND MIKE SULLIVAN. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by O'Donnell, to adopt RES. 09-260, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT OF EMPLOYMENT WITH THE JOINT EMERGENCY COMMUNICATION CENTER OF JOHNSON COUNTY AND THOMAS JONES. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to adopt RES. 09-261, RENAMING THE SAND LAKE RECREATION AREA LOCATED EAST OF THE IOWA RIVER AT THE SOUTH EDGE OF IOWA CITY AS "TERRY TRUEBLOOD RECREATION AREA." Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Hayek, to adopt RES. 09-262, APPOINTING THE MAYOR, CITY MANAGER, AND LIBRARY DIRECTOR OR THEIR DESIGNEES AS OWA CITY'S REPRESENTATIVES TO THE IOWA CITY UNESCO CITY OF LITERATURE NON- PROFIT BOARD. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Correia, to adopt RES. 09-263, ADOPTING THE JCCOG METRO BICYCLE MASTER PLAN AND EXECUTIVE SUMMARY. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by O'Donnell, to accept correspondence from Del Holland, Reuben Crandon, and Gregory Schmidt. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Hayek, seconded by Correia, to adopt RES. 09-264, AUTHORIZING THE CITY MANAGER TO SIGN AN APPLICATION FOR I-JOBS GRANT FUNDS TO MOVE THE NORTH WASTE WATER TREATMENT PLANT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Wright, to adopt RES. 09-265, AUTHORIZING THE CITY MANAGER TO SIGN AN APPLICATION FOR I-JOBS GRANT FUNDS TO CONSTRUCT FIRE STATION NO. 4. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by O'Donnell, seconded by Hayek, to adopt RES. 09-266, AWARDING CONTRACT to Calacci Construction, for $237,600.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY OF IOWA CITY /SHERATON HOTEL PEDESTRIAN WALKWAY IMPROVEMENT JOINT PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Hayek, seconded by Correia, to adopt RES. 09-267, AWARDING CONTRACT to L.L. Pelting for $785,108.51 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY OF OLD HIGHWAY 218 RESURFACING PROJECT ESL-3715(643)--7S-52. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Complete Description July 28, 2009 Page 6 Moved by Wilburn, seconded by Hayek, to adopt RES. 09-268, AWARDING CONTRACT to L.L. Pelting Co. for $47,816.30 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE RIVERSIDE DRIVE FLOOD REPAIR PROJECT ER-3715(638)--8R-52. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Hayek, to adopt RES. 09-269, AUTHORIZING EXECUTION OF A PROJECT PARTNERSHIP AGREEMENT AND RIGHT OF ENTRY EASEMENT BETWEEN THE CITY OF IOWA CITY AND THE DEPARTMENT OF ARMY (ARMY CORPS OF ENGINEERS) FOR THE SECTION 14 STREAM BANK STABILIZATION PROJECT ALONG THE IOWA RIVER IN IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Hayek, seconded by O'Donnell, to adopt RES. 09-270, AWARDING CONTRACT to DPLM, Inc. for $187.211.00 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2009 DURABLE PAVEMENT MARKING PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Correia, seconded by Champion, to appoint Mark Edwards, 1754 Lakeside Drive, to the Library, Board of Trustees for asix-year term July 1, 2009 -July 1, 2015. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that no applications have been received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011; Airport Zoning Brd of Adjustment to fill afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Appeals, Board of to fill afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Youth Advisory Commission to fill atwo-year term for Tate High, January 1, 2009 -December 31, 2010. The Mayor noted previously announced vacancies: Historic Preservation Commission for a Northside Representative to fill an unexpired term, effective upon appointment, ending March 29, 2011; Housing and Community Development for three vacancies to fill three-year terms September 1, 2009 -September 1, 2012; Police Citizens Review Board for Two vacancies to fill four-year terms September 1, 2009 -September 1, 2013, one for a Peace Officer; Youth Advisory Commission for two At Large vacancies to fill unexpired terms, effective Upon appointment, plus two-year terms January 1, 2010 -December 31, 2011 Applications must be received by 5:00 p.m., Wednesday, August 12, 2009. The Mayor noted the current vacancy for Board of Adjustment to fill an unexpired term, effective upon appointment, ending January 1, 2012. Moved by Wilburn, seconded by Hayek, to accept correspondence from Edgar Thornton. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Applications must be received by 5:00 p.m., Wednesday, September 9, 2009. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Complete Description July 28, 2009 Page 7 Council Member Wright reminded everyone of the Rummage in the Ramp program available in Chauncey Swan Ramp, noting they accept usable donations of household items and all proceeds go to good causes. Council Member Wilburn congratulated all the communities that hosted or had RAGBRAI pass through; alerted everyone to keep an eye out for proposed State legislation banning bicycles in certain areas; and urged citizens to consider participating in the Amish Harvest Tour, honoring Seth Bailey, and supporting efforts of the Holden Comprehensive Cancer Center on September 26 and more information can be found at www.courageride.org. Council Member Hayek noted the recent death of former Mayor John McDonald. Mayor Bailey reported on the ADA celebration held the previous week-end; and commended the Chamber of Commerce for local coordinating and advocacy efforts for the Governor's train ride to Chicago promoting AMTRAK service to the area. Moved by Wilburn, seconded by Hayek, to adjourn meeting 9:40 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JULY 31, 2009 Iowa City City Council Special meeting, 12:00 noon at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: Correia, Wilburn. Staff members present: Helling, Dulek, Karr, Bradbury. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the 404 Hazard Mitigation Property Acquisition Demolitions Project- Contract 1, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by O'Donnell, seconded by Champion, to adopt RES. 09-271, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 404 HAZARD MITIGATION PROPERTY ACQUISITION DEMOLITIONS PROJECT -CONTRACT 1, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 5/0, Wilburn, Correia absent. The Mayor declared the resolution adopted. Moved by Wright, seconded by Champion, to adjourn special meeting 12:02 p.m. The Mayor declared the motion carried unanimously, 5/0, Wilburn, Correia absent. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk r 2a 1~_ ~~~h,®~,~ CITY C)F IOWA CITY ~:''~~~ DAM E~aRA Date: August 10, 2009 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, July 27, 2009, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell (left 8:50 PM), Wilburn, Wright UISG: Shipley (left 7:20 PM) Staff: Helling, Dilkes, Karr, Ackerson, Purdy, Wyss, Moran, Fosse, C. Smith, Ongie, Craig, Dulek, Davidson, Rummel (A complete transcription is available in the City Clerk's Office and the City website) IOWA CITY UNESCO CITY OF LITERATURE [agenda #14] Interim City Manager Helling and Library Director Craig, vice president of the Iowa City UNESCO City of Literature non-profit Board, present for discussion. Majority agreed to proceed with the resolution; and confirmed the Council intent to fund $50,000 from the General Fund in FY10 and schedule $50,000 a year for the next two years during budget discussions. STAFF ACTION: Prepare FY11 budget with $50,000 included. (Helling) SELECTING SITE OF NEW JUSTICE CENTER [#3 of 7/23 info packet] Coordinator of the Justice Center Coordinating Committee Bob Elliott and Board of Supervisors Member and Chair of the Coordinating Committee Pat Harney presented information. Majority agreed not to write a letter at this time but to continue to monitor the discussion with updates from Council Member Champion and minutes from the County website. STAFF ACTION: Monitor the website and distribute minutes to Council as they are posted. (Karr) PLANNING AND ZONING ITEMS [b,c] PCD Director Davidson present for discussion of the following items (power point archived): b) CONSIDER AN ORDINANCE APPROVING A TWO YEAR EXTENSION OF THE PRELIMINARY PLANNED DEVELOPMENT PLAN AND SENSITIVE AREAS DEVELOPMENT PLAN (REZ06-00026) FOR APPROXIMATELY 34.86 ACRES OF LAND LOCATED SOUTH AND WEST OF WHISPERING MEADOWS DRIVE TO COINCIDE WITH APPROVAL OF A TWO YEAR EXTENSION OF THE PRELIMINARY PLAT OF WHISPERING MEADOWS SUBDIVISION, PART 4. (FIRST CONSIDERATION) Council Work Session July 27, 2009 Page 2 c) CONSIDER A RESOLUTION APPROVING THE PRELIMINARY PLAT OF STONE BRIDGE ESTATES PARTS SIX TO NINE AND RE-SUBDIVISION OF OUTLOT C OF PART FOUR, IOWA CITY, IOWA. (SUB09-00004) Mayor Bailey raised concerns regarding land use along Taft Avenue, Lower W. Branch Rd. to American Legion Rd., as it relates to residential uses and truck routes. Majority agreed to include this item on the pending list for discussion at a later time. COUNCIL APPOINTMENTS Airport Zoning Board of Adjustment - no applicants, re-advertise Airport Zoning Board of Adjustment - no applicants, re-advertise Airport Zoning Commission - no applicants, re-advertise Board of Appeals - no applicants, re-advertise Library, Board of Trustees - appoint Mark Edwards Youth Advisory Commission - no applicants, re-advertise AGENDA ITEMS 1. (Agenda item # 21 -resolution authorizing execution of a project partnership agreement and right of entry easement ... Department of Army (Army Corps of Engineers) ... section 14 stream bank stabilization project along the Iowa River ...) In response to Council Member Correia, Public Works Director Fosse stated the local share would be funded with GO bonds. 2. (Agenda item # 15 -resolution adopting ...J000G Metro Bicycle Master Plan and Executive Summary ...)Asst. Transportation Planner Ackerson and PCD Director Davidson stated the plan contains recommendations and every plan is used to formulate the Capital Improvement Plan (CIP) each budget year for Council consideration and implementation. 3. (Consent Calendar item # 3g (8) -correspondence ... Iowa City Burlington Street Median) In response to Council Member Hayek, PCD Director Davidson stated staff had worked with the local contact who was satisfied with the project, and corporate office had recently become involved. 4. (Agenda items # 8 and # 9 - ... renewal of Class C Liquor License ... ETC., 118 S. Dubuque Street .... The Field House, 111 E. College Street) City Atty. Dilkes outlined the process for the recommendations, the hearings, and State Alcoholic Beverage Division (ABD) appeal process. 5. (Consent Calendar item 3g (9) -correspondence ... GAR Bridges Resolution) Interim City Manager Helling stated the request had come from a private organization and staff had contact IDOT as the bridge falls under their jurisdiction. FLOOD RELIEF GRANT APPLICATIONS-SUMMARY & UPDATE [#2 of 7/23 info packet and Agenda items # 16 & # 17] Public Works Director Fosse, Planning & Community Development Director Davidson, and Flood Recovery Coordinator Purdy present for discussion of applications (power point archived). Majority agreed to proceed with the applications. STAFF ACTION: Proceed as outlined. (Davidson, Fosse, Purdy) Council Work Session July 27, 2009 Page 3 SNOW EMERGENCY PARKING Public Works Director Fosse present for discussion (power point archived). Majority agreed to proceed with switching over of all calendar parking to odd/even parking during a snow emergency. STAFF ACTION: Get information out to neighborhoods affected and proceed with Council action on August 18th. (Fosse) DOMESTIC PARTNERSHIP BENEFITS [#4 of 7/23 info packet] City Atty. Dilkes responded to questions. Majority agreed with the proposal as presented. INFORMATION PACKET DISCUSSION [July 16 & 23] None COUNCIL TIME Council Member Champion raised concerns regarding the increase of crime in the Grant Wood neighborhood (southeast Iowa City), and questioned joint efforts underway. Interim City Manager Helling reported on School District, neighborhoods, corrections and law enforcement involvement. Mayor Bailey stated staff would be meeting with the School District regarding options. City Atty. Dilkes reported she had been involved in discussions with the Police Chief on a delinquency behavior ordinance. BUDGET PRIORITIES Council Member Hayek questioned when Council would be discussing the franchise fee in connection with the budget. Interim City Manager Helling stated he anticipated further discussion in September. Council Member Hayek stated he also wanted to discuss the debt service trends as well. SCHEDULE OF PENDING DISCUSSION ITEMS [info packet #5] Franchise Fess in September. UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS None DISCUSSION OF MEETING SCHEDULE [#6 of 7/23 info packet] Majority agree to the following schedule: Monday, October 5, Work Session, 6:30 PM Tuesday, October 6, Formal (Primary election, if needed), 7:00 PM Monday, October 19, Work Session, 6:30 PM Tuesday, October 20, Formal, 7:00 PM Monday, November 2, Combined Work Session, TBA; Special Formal, 7:00 PM Tuesday, November 3, ELECTION DAY Council Work Session July 27, 2009 Page 4 Wednesday, November 11, HOLIDAY Thursday, November 12, joint meeting of outgoing & incoming City Council, 6:30 PM Monday, November 16, Work Session, 6:30 PM Tuesday, November 17, Formal, 7:00 PM Thursday, November 26, HOLIDAY Friday, November 27, HOLIDAY Monday, November 30, Work Session, 6:30 PM Tuesday, December 1, Formal, 7:00 PM Monday, December 14, Combined Work Session, TBA; Special Formal, 7:00 PM Thursday, December 24, HOLIDAY Friday, December 25, HOLIDAY Possible Special Work Session date for meeting with area legislators prior to the start of the session: (Options will be presented to legislators and confirmed after responses received) Monday, December 7 Wednesday, December 9 Thursday, December 10 Meeting adjourned 9:30 PM.