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HomeMy WebLinkAbout2009-08-18 Bd Comm minutes08-18-09 2b 1 Iowa City Public Library BOARD OF TRUSTEES Minutes of the Regular Meeting FINAL APPROVED June 25, 2009 Thomas Dean, President Thomas Martin, Vice-President Michael Cohen John Kenyon William Korf Linzee McCray Mary New Meredith Rich-Chappell Leon Spies, Secretary Members Present: Michael Cohen, Tom Dean, Bill Korf, Tom Martin, Linzee McCray, Mary New, Meredith Rich-Chappell, Leon Spies Members Absent: John Kenyon Staff Present: Barb Black (in at 5:1 1 pm), Maeve Clark, Susan Craig, Debb Green, Melina Lagios, Heidi Lauritzen, Kara Logsden, Elyse Miller Guests Present: None. Call Meeting to Order. President Dean called the meeting to order at 5:02 pm. Public Discussion. None. Approval of Minutes. The Minutes of the Regular Meeting of May 28, 2009 were reviewed. A motion to approve the minutes was made by New and seconded by McCray. The motion carried 8/0. Unfinished Business. FY10/FY1 1 Budget Reductions/Budget Priorities. FY10 cuts are being implemented. The original $45,000 cut to the Library was reduced by the amount of the materials cut which will now not take place until FY1 1. Official action on the budget will not occur until August when the City approves a budget amendment. Dean said he saw a piece in the Press-Citizen today indicating that Mayor Bailey is recommending that Council's salaries be frozen next year. A key part of the City's budget discussion is whether or not to impose the franchise fee, if so at what level, and if so, what will the money be used for. Council informally agreed to use of the franchise fee at the level required to fund the operations of the new fire station. Dean distributed a current version of the General Principles for Iowa City Public Library Budgeting document. McCray wondered why the "access to a quality collection" was in bold. Dean said it was intended as the general principle for budgeting and the rest follows from that. Board members discussed the value and necessity of having general principles for budgeting. Spies was interested in seeing what other organizations do with respect to budget planning documents. Craig said that in July the Board will receive strategic planning documents for FY10 and the new planning process that will begin in the fall for FY1 1. It was thought that this document would be helpful during budget development and budget discussions and this could be incorporated into the planning process. Craig will investigate what other organizations or libraries do. This will be revisited next month. New Business. Evaluation of Director. The Board will conduct the Director's evaluation in closed session and report when the open meeting resumes. The meeting was closed at 5:38 pm. The meeting reopened at 5:50 pm. A motion to approve Susan Craig's suggested salary increase of 3.1 % was made by Korf and seconded by Martin. Motion carried 8~0. Board Annual Report. It was suggested that the Board goals for the year be included quarterly in the Board packet. Dean proposed adding a goal about advocacy to FY10. Craig suggested support for community initiatives such as the City of Literature and Big Reads. Craig said that the first organizational meeting of the City of Literature 501(c) 3 is next Tuesday. Craig expects to serve on the Executive Committee of that organization. There are many ways in which the Library can be involved. Craig has offered space in the Library to the Committee for their staff person. Cohen suggested maintaining and enhancing access to a high quality collection as identified in the budgeting principles document. A permanent collection box to raise money was suggested by New. Any thoughts can be sent to Craig and Dean to be included in the Board goals document. Staff will draft the report after discussion and Craig will bring it to the next meeting. The Board will approve these goals in July. Library Access for Registered Sex Offenders Convicted of Sex Offenses Against Minors. The sex offender law in Iowa underwent major revisions which become effective July 1, 2009. Public libraries are considered exclusionary zones and permission to enter must now be obtained by sex offenders who have been convicted of a sex offense against a minor to use the library. Craig consulted with other Iowa libraries to see how they were implementing this. One library will give permission to anyone who requests access to the library; another will not provide any library services to these offenders. After consulting with Eric Goers from the City Attorney's office, staff recommended a middle ground in which access to the library building will be denied but the Library will provide a certain level of service to persons with this status. He also recommended posting photographs of these offenders so that staff know who they are. The Library expects to do this through its Intranet. The state of Iowa's sex offender registry is not currently sortable by this specific offense. When it is functioning properly, Library staff will be able to identify these specific offenders. The process that staff recommend states that offenders will be issued a library card and someone else that they identify can use the card on their behalf. McCray wondered how someone else could checkout materials for another person. Craig explained that it is current policy. We checkout materials to people who use someone else's card with permission all the time (an example is picking up a HOLD book for a family member by presenting their card at checkout). Also, the Library's At Home service will be available to these persons. Protecting children is one of the library's priorities, so it was decided that these offenders could not come into the library. McCray wondered if they would be able to attend a meeting in a meeting room. Dean believes that it would be difficult to make exceptions and the policy would have to be very complicated to account for every situation and would require too much Library involvement. New wondered what the Library's obligation is in identifying offenders. The attorney has stated library staff are not obligated to scrutinize every library user. McCray asked how long someone stays on the sex offender registry. Spies said it can be ten years, it can be forever. Each state has different laws. If a person is on a registry in one state, they may have to register when they move to another state. Library staff will not check every person who applies for a library card against the sex offender registry. We do, however, have an increased obligation under this law for our employees and volunteers, and contract workers, and do check the registry for them, but not for each person who applies for a library card. Martin asked if we do not check people when they get a new card, what occasion would arise when we would not give them permission to be in the building. The answer is when they ask. Under this law it is the responsibility of the offenders to know that it is their obligation to not come to the library. Rich-Chappell said that ignorance is no defense against complying with this law. Spies objects to the blanket exclusion of everybody and feels it is extremely harsh and overly broad. New asked how Spies would adjust this. He said he would like to discuss this with other libraries and believes that there needs to be standards. Under the proposed policy we are denying physical access to the library for this class of persons. Dean asked if the state law denies access altogether unless permission is given and wonders what it means to get permission if you are a person who has been convicted of a sex offense against a minor. Dean asked if we are obligated to have a policy. Craig said that the Board is required to have a policy. Spies moved to table this until next month and that the President appoint an ad hoc committee to meet with the City Attorney to explore possible alterations to the proposed policy. The motion was seconded by Cohen. The motion carried 7/1 with Rich-Chappell dissenting. Discussion continued after the vote. Spies suggested that if someone comes into the library under these circumstances until our policy is in place, there are a number of questions we can ask this person and there is information that they need to provide before we provide a response to them about access to the library. Dean reminded the Board that a policy can be changed at any time, regardless of where it appears in the three-year policy review rotation. Dean suggested that whenever we pass a policy that we put it back on the agenda to revisit in four months. Spies said that Parks and Recreation are not barring permission to use the swimming pools, but they are restricting hours when child sex offenders who have been convicted of a crime against a minor can be there. Spies believes that the Library is a community meeting place and barring an entire class of persons is difficult. President Dean appointed Spies, Cohen, and Rich-Chappell to the ad hoc Committee. Craig will find some times when Eric Goers is available to meet with the committee. Clark out at 6:30 pm. Cohen out at 6:37 pm. Advocacy. President Dean wants to begin an ongoing conversation about Board advocacy. Dean feels that we do not have a coordinated way to advocate for the Library and suggests that a more consistent advocacy plan might be beneficial. Dean passed out a document with suggested advocacy key messages that we may wish to share with any of our constituents. Craig said that the annual public relations plan is coming up for the Board's review and believes that this would fit with that, together with the new website. Spies believes that implementing advocacy into both community outreach and our public relations plan is good. Geekthelibrary.org, a community-based public awareness campaign designed to highlight the vital role of public libraries for individuals and communities, and raise awareness about the critical funding issues they face, was mentioned. Libraries in central Iowa are taking part in this OCLC initiative. It was suggested that the advocacy messages be incorporated into the Public Relations plan to be discussed next month. Staff Reports. Departmental Reports: Children's Services. McCray said that she heard that Children's Day was a great success. Systems. No discussion. Technical Services. New asked where weeded books end up. Books that are weeded go to The Book End, outreach sites, or the discard shelf. N N -. F- a.. O ~ p ~ °~ 0 mU J W d ~ UW V 0 Q •y '~ Z FWF 1-~ Q V m a 0 0 N oe a W •~ Z W J Q U a 0 N r O P ' ~ r P O .~ N O Q' d ~' N' A P O N O W ~j X X X X X X X ~ N n O W a X X \ X X X X X X O N P O ~ X X X X X X X X X N h ij X X X X X O\ X X X N O~ W W ~ O X X X X X X X ~ N M P O\ X X O X X X ~ ~ ~ N v N 0 ~ $ d N X X X X X X X X X O O O O O ~ O O M_ (O') H. W ~ ~ ~ _ ~ ~ ~ ~ ~ ~ C ~ c ~ ~ 0 6 o U Q U O ~ t U 3 ~~ ~ ~ O ~ 'C ~ ~ Z ~ ~ U Q ~ U ~ ~ ~ N O ~ O ~ ~ ~ t7 ~ O U ~ ~ ~ Z ~ m N W ~~ ~ ~ C tll ~ C ~ ~ ~ ~ N .II p '`^ H N Q Z W Q II I~ ~ II II ~ ~ ~ ~xOOz~ Development Office Report. No discussion. McCarthy absent. Reader Report. No discussion. Fifth Anniversary Recap. Online Annual Report: Staff are considering preparing an online annual report this year to reduce printing costs. Board members said they support this. Miscellaneous. No discussion or comments. President's Report. Dean thanked Bill Korf for his valuable and regular service to the Board as well as his participation on the Board spelling bee team. Korf said he enjoyed getting to know other Board members and staff and found it very worthwhile and rewarding to serve. Dean also thanked McCray for her service on the Board. The Board dinner will take place in August. Announcements from Members. None. Committee Reports. Foundation Members. There are three new Foundation Board members: Dan Bontrager, Linda Farkas, and Nancy Weber. There was a reorganization meeting that focused on membership assignments for various committees, with fundraising as the emphasis. The Foundation is evaluating the Building the Collection event. Communications. None. Disbursements. The Visa Expenditures for May 2009 were reviewed. A motion to approve the disbursements for May 2009 was made by New and seconded by Korf. The motion carried 7/0. Set Agenda Order for July Meeting. Advocacy, Sex Offenders, Planning, NOBU, Board goals Adjournment. A motion to adjourn the meeting was made by Korf and seconded by McCray. The motion carried 7/0. Dean declared the meeting adjourned at 7:02 pm. Respectfully submitted, Elyse Miller 2b 2 IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JUNE 22, 2009--5:30 P.M. FINAL CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Laura Bergus, Hans Hoerschelman, Gary Hagen, Robert Kemp, MEMBERS ABSENT: STAFF PRESENT: Mike Brau, Bob Hardy OTHERS PRESENT: Josh Goding, Beth Fisher, Lee Grassley, Michael McBride RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley distributed a list of channel lineup changes. Eight new high definition channels will be added. The change will be effective this week. Mediacom will be producing a series of public service announcements featuring notable community leaders talking about their particular area of interest. The program will run on Mediacom's video on demand service, their website, and as inserts on cable channels. Grassley asked for assistance from the Commission in identifying Iowa City community leaders to be invited to participate. McBride reported that the University channel will begin cablcasting a new series of programs that came out of a conference sponsored by the University on black athletes and the problems they have in their roles in society. Experts from around the country attended. Goding and perhaps two board members will be attending the Alliance for Community Media's annual conference the third week in July. Hardy said he will likely have draft PATV contract for the next Commission meeting. The contract has again been extended for three months. Hardy said the Commission needs to determine if they are getting the information they need to determine if the access channels are meeting the needs of the community. Hagen said the Commission gets good reports from the access channels every month and a report every 6 months would be sufficient. However, in the long term if things change, the Commission may need more feedback than every six months. Bergus said the Commission needs measurable data for along-term perspective to determine if the access channels are serving the community. It would be useful for the Commission to be able to point to some data that demonstrates to the City Council and community that the access channels are continuing to grow and develop over time. People outside the access community might not understand how well the access channels are performing and the Commission would have no way of justifying or demonstrating the access channels are serving the community well. Hoerschelman said that looking at long term data on programming and usage of the access channels would be helpful in identifying trends and progress and asked if the City has the data needed to review long term trends if they chose. APPROVAL OF MINUTES Bergus moved and Hagen seconded a motion to approve the June 1, 2009 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Bergus suggested that the Commission recognize Drew Shaffer's years of service to the community and City. Hardy said he will make some arrangements and email the Commissioners with ideas. Bergus suggested that meeting packets be electronic, perhaps on the Cable Division's website. Brau said he will explore options. SHORT PUBLIC ANNOUNCEMENTS None. MEDIACOM REPORT Grassley distributed a list of channel lineup changes. Eight new high definition channels will be added. The change will be effective this week. Mediacom will be producing a series of public service announcements featuring notable community leaders talking about their particular area of interest. The program will run on Mediacom's video on demand service, their website, and as inserts on cable channels. Grassley asked for assistance from the Commission in identifying Iowa City community leaders to be invited to participate. Hagen asked about Mediacom's methods of informing subscribers about channel lineup changes. Grassley said subscribers will receive a letter, have an insert in their billing statement, and digital subscribers will receive an on-screen message. Hagen said that he recently had problems with the video on demand service and had a technician come to his house. The technician informed him that Mediacom had just upgraded the video on demand servers. The service now is working well. Grassley said Mediacom had had problems with the servers and made upgrades. Grassley said that Mediacom gave 1400 people free basic cable beginning in February when most of the local broadcasters went to digital transmission. Of those 1400, 1300 decided to keep cable service. CONSUMER ISSUES Hardy reported that all complaints have been resolved. Grassley said that many technical problems can be traced to bad connectors, particularly if they are greater than 5 years old. UNIVERSITY OF IOWA REPORT McBride reported that the University channel will begin cablcasting a new series of programs that came out of a conference sponsored by the University on black athletes and the problems they have in their roles in society. Experts from around the country attended. The conference has been made into a 12 part series. Anew season of the "Women at Iowa" series will begin in the fall. Production begins this summer. KIRKWOOD COMMUNITY COLLEGE Kirkwood submitted a written report. Kirkwood Student Productions KSP programming will return in the fall. Live Kirkwood volleyball games from Johnson Hall are being planned for the fall along with KSP Newscasts. The Kirkwood Channel continues to produce "The Involvement Report" on a monthly basis in partnership with the Heritage Agency on Aging. Production on the Linn County Master Gardener program series "Garden Connections" has been suspended indefinitely. The series was produced and hosted by several Linn County Master Gardeners on a volunteer basis. The time commitment necessary from each Master Gardener volunteer was too much so in the best interest of the program the group decided to stop producing programs for the immediate future. Rather then discontinuing the entire concept a "Master Gardener" segment has been added to the Involvement Report. PATV REPORT Goding said he misspoke at the last meeting. PATV recently taped Robin Henley at Prairie Lights Bookstore. Mary Swander will be taped July 21. Goding and perhaps two board members will be attending the Alliance for Community Media's annual conference the third week in July. There will be no board meeting in July. The next board meeting will be August 20. PATV taped some of the Arts Fest activities, which will generate four programs. Taping Jazz Fest is being explored. PATV staff will be taping Trek Fest in Riverside. Work continues on a program for the animal shelter on how to volunteer with them. The next guidelines workshop will be July 5`h at 2:30 p.m. PATV has been working to correct their program listings in the Press Citizen. SENIOR CENTER REPORT No representative was present. LIBRARY REPORT Fisher reported that Jack Gantos, the library's Author in Residence, shot 6 shows in two days. The library is now submitting a program guide to the digital on-screen program guide that provides actual program information rather than program categories as they had in the past. Actual program listings are also on the library's website. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Hardy said he received an email from Kevin Hoyland who said he will be attending future Commission meetings. He was unable to attend the June meeting as he received the meeting packet late due to having a new mailing address. CITY CHANNEL REPORT Hardy reported that the Media Unit recently taped the Human Rights Awards ceremonies, several City Council Priority Setting sessions, several episodes of Market Music, 2 programs on the new fire station, and a program on the Southeast District plan. Planned productions include a program on domestic abuse, the Johnson County Council of Governments meeting, a number of short programs for the Human Rights Commission, and a program for Habitat for Humanity. The Community Voice program has a new program called IC People. The next At Home program will be on "sharrows" which promote sharing the roads with bicyclist. Use of the division website is up. ACCESS CHANNELS AND THE DIGITAL TRANSITION Hardy said the Mediacom proposal to move the access channels to the digital tier is on hold until Mediacom responds to some questions from the City. Grassley said he will have some information soon. PATV CONTRACT Hardy said he will likely have a draft contract for the next Commission meeting. The contract has again been extended for three months. TRIENNIAL REVIEW Hardy said he has been busy on other projects and progress on the Triennial Review has been slowed down. A public hearing will need to be held. A public hearing is also required for the PATV contract and the two might be combined. A draft document will be prepared prior to the public hearing and made available. Following the public hearing the report can be modified and adopted. ACCESS CHANNEL REPORTING Hardy distributed a document with the range of topics the access channels have covered in their monthly and quarterly reports. Hardy said that the access channels' reports differ because they each have different missions. Hardy said the Commission needs to determine if they are getting the information they need to determine if the access channels are meeting the needs of the community. Hagen said the Commission gets good reports from the access channels every month and a report every 6 months would be sufficient. However, in the long term if things change, the Commission may need more feedback than every six months. Hardy said that the monthly reports should give a good overview of everything the access channels are doing. If there is information the Commission needs for a specific purpose, that information can be requested. Bergus said the Commission needs measurable data for along-term perspective to determine if the access channels are serving the community. It would be useful for the Commission to be able to point to some data that demonstrates to the City Council and community that the access channels are continuing to grow and develop over time. People outside the access community might not understand how well the access channels are performing and the Commission would have no way of justifying or demonstrating the access channels are serving the community well. Hoerschelman said that looking at long term data on programming and usage of the access channels would be helpful in identifying trends and progress and asked if the City has the data needed to review long term trends if the Commission chose. Brau said a large amount of data on programming is available. Hoerschelman said the Commission needs to know what data the access channels have on their operations. There needs to be a baseline for evaluation. Hardy said each channel's mission statement could serve as a starting point to develop a report to help the Commission determine if they are fulfilling those goals. Bergus said it would be very difficult to quantify each channels mission statement. If even a few data points can be identified and quantified, then progress over time can be demonstrated. Kemp said there are two aspects that need to be reviewed-technical and content. For example, the school channel has made huge advances in technical quality. Improvements in programming is much more difficult to evaluate. AGENDA CONTENT Hoerschelman noted this topic was discussed previously in the meeting. ADJOURNMENT Bergus moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:35 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide 2b 3 MINUTES YOUTH ADVISORY COMMISSION July 22, 2009 - 4:00 PM LOBBY CONFERENCE ROOM, CITY HALL APPROVED Members Present: Zach Wahls, Hannah Green, Jerry Gao, Patrick Diamitani Luan Heywood Members Absent: None Staff Present: Marian Karr Others Present: None RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: The meeting was called to order at 4:00 p.m. Hannah Green chaired the meeting. APPROVAL OF JULY 15 MINUTES: Diamitani motioned to approve the minutes. Wahls seconded. The motion passed 5-0 BACK TO SCHOOL BLOWOUT: Diamitani said that he had contacted Coach Sabre of City High and the coach had said that the City High football team would be able to volunteer at the event. Wahls then mentioned that both of the interact groups at City and West would contact their members and try to get volunteers out to the event. Diamitani then asked Wahls for the schedule of events, who then e-mailed the schedule to Karr who printed it off and shared it with the group. Wahls said that he was trying to contact UAY to see if they could provide any student art. Wahls showed that Shelters 6 and 7 would be the primary venues for the entertainment. He said that he had spoken with the CHS Large Group Speech coach and they would be providing entertainment if possible. Shelter 8 would be used for food. Diamitani asked where the games would be played. Wahls said it would probably be best for our own people to start the games and let people show up and join in. Karr asked if the softball fields had been reserved. Wahls said he had not yet done that, but would move to make sure they were soon. Youth Advisory Commission July 22, 2009 Page 2 of 4 Heywood said that she thought the flier was somewhat text heavy. There was general concurrence that this was the case. Karr then inquired about the numbers from Regina. Wahls said that Regina now operates with an online packet, so all they need is a PDF, not actual physical copies. Heywood asked where the image of the dog, the central image on the flier, was from, a quick search by Wahls showed that it had most likely been produced by a blogger and, as far as he could tell, was not subject to copyright. Heywood thought that it was important to include the address of City Park, which was then added to the flier. Green said that she hadn't heard back from Hy-Vee about root beer, so Wahls said that he would contact John's Grocery and get an estimate from them about getting a root beer keg or two, number of servings, and possible donation. The Commission wasn't exactly sure how much root beer we would need. Karr asked if there had been any written communication between Wahls and the Heyn's people confirming prices. Wahls said that there had not yet been any written communication and that it had, so far, all been over the phone. Heywood asked what exactly needed to be set up and where. Wahls said that the ice cream freezer and bowls, utensils and cups needed to be set up in shelter 8. All the arts and crafts needed to be set up in shelter 7. Heywood mentioned that there was no swimming. Wahls said that that had been decided at the previous meeting seeing as the pool is on the other side of the park, and costs were too high. Karr asked about scheduling and how somebody would know what was happening where. Wahls said that posters detailing the evening's schedule would be the way to go. This could be something as simple as notes about activities at each shelter. The Commission then discussed printing costs and where the funds for printing would come from, as to whether they would be primarily from the Back to School event budget or from the advertising budget. The conclusion was that they would come from the Back to School event until that fund was empty, at which point they would dip into the advertising budget. The Commission then discussed various formatting issues with the flier, ranging from whether or not to use "Cassie's Mittens" in the flier without having heard back from them, which was decided against. Majority agreed to print 4,500 color copies on white paper hoping for the $236 estimate quoted earlier from PIP on another design. Wahls also asked that pin on name tags be provided for about 30 volunteers. Wahls motioned to approve the flier as it was on his computer, and emailed to City Clerk Karr. Heywood seconded it. The motion was approved 5-0. Next, the Commission looked at the two press releases that had been authored, and compiled a synthesized version to be released approximately one week prior to the event. Wahls motioned to approve the press release as it was on his computer, and emailed to City Clerk Karr. Youth Advisory Commission July 22, 2009 Page 3 of 4 Heywood seconded it. The motion was approved 5-0. MEETING SCHEDULE Majority agreed to make the following changes in the meeting schedule: Sunday, August 2, 4:30 p.m. -cancelled Wednesday, August 5, 4:00 p.m. -special meeting Back To School Event & Arts Initiative only Sunday, August 23, 4:00 p.m. -special meeting wrap up of Back To School event & full agenda ADJOURNMENT: Wahls moved to adjourn. Heywood seconded. The motion passed 5-0, 5:55 p.m. Z O ~~ NcC a, C 0 O W m °,,,' U~ c C ~U ~ ~ OZ Q 0 Z } ~ Q ~ H Q O N X ~ X X X ~ X ti r ~( ~ X ~ W O X ~ ~ X n X ~ X X X ~ ~ W O X X X X X X X ~ X X X X ~ X X X N X X X X X ~ X X X ~ X X X M X X X X X Z Z Z Z Z N N r ~ Z ~ Z ~ Z ~ Z ~ ~ ~ Z ~ X X X X ~ ~ ~ W 0 ~ ~ ~ Z g Z ~ Z ~ Z ~ Z rn O rn O rn O o 0 0 0 0 ~ d M M M ~ M ~ M ~ M ~ M ~ M W X N N N N N N N N ~` W Z .c_ ~ ~ U' ~ coo _ ~ _ ~ 3'i ~ ~ Q ~" ~ ~ ~ _ ~ ~ ~ ~ ~ -~ ~ ~ ~ ~ ~ ~ 7 i O m O 0 ~? d ~ ~~ W ~ ~ ~ ~ r = d ~ m ~ R N N aQQZz II II ~ II I' XO~~ ' OZ w Y 2b 4 MINUTES YOUTH ADVISORY COMMISSION July 24, 2009 - 4:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Members Absent: Patrick Diamitani Staff Present: Marian Karr, Ross Wilburn Others Present: Jessiah APPROVED RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: The meeting was called to order at 4:15 p.m. Hannah Green chaired the meeting. BACK TO SCHOOL BLOWOUT: Green said that the meeting had been called due to the overwhelming estimate of cost for printing the fliers, which. was approaching $800. The Commission agreed that that was an unacceptable cost. Karr shared a number of samples that showed the flier in black and white on a variety of paper colors. After much discussion, the Commission settled on a orchid purple color. Wahls noted that the cost would be even less than the estimate that had been provided, seeing as only 4,000 fliers would be needed, not 4,500. The Commission then moved on to the language of the flier. It was changed to read, "Support Lassie's Mittens -Donations Welcome." There was also a slight change in that the phrase "K- 7" was added to the flier. Karr noted that Asst. City Attorney noted that the press release made the flier sound like the ice cream social was exclusive to ICCSD students. Karr noted that this was not the case. The Commission agreed. Green said that she didn't think the flier was particularly just for ICCSD students. A few grammatical and usage changes were made to the flier. The Commission decided to put off finalizing the press release until a date closer to the event, so as to possibly add participants from Regina to the press release. Moving back to the fliers, the Commission Transit. Karr stated she would follow up ~ Heywood then pointed out we had not eve could contact them and possibly distribut Centers, and offered to help with that distr distribution. decided to try and circulate the flier on Iowa City n that as well as all City building bulletin boards. n thought about Willowwind. Wahls said that he them. Heywood also mentioned neighborhood ~ution. It was agreed to order 100 extra fliers for Youth Advisory Commission July 24, 2009 Page2of3 ARTS INITIATIVE PROJECT Nothing at this time. MEETING SCHEDULE Majority agreed to retain the August 5 and August 23 special meetings as discussed at the July 22"d meeting. Karr stated she would be out of town on the 5th and Council Liaison Wilburn may have a scheduling conflict. Aback-up date of August 6 was agreed upon. City Clerk Karr will notify Commission members as soon as she hears from Council Member Wilburn on his availability for August 5. ADJOURNMENT: Wahls moved to adjourn. Gao seconded. The motion passed 4-0, 4:50 p.m. Z O ~~ ~~ ~O O w rn ~: V ~ o ~ o p ~U ~ c OZ Q ~ Z ~ ~ Q W I- F=- Q O ' N X p ~ X X X ti N X X X X X ti ~ X , X W ~ !C X ti X ~ 1C X X ti X X X X X X >C 0 X X X X 0 X X X N X X X X X X X X 0 X X X M X X X X X N ~ ~ ~ ~ ~ i i Z Z Z Z Z i ' ' ' N ~ ~ Z ~ Z ~ Z ~ Z ~ ~ ~ Z 00 X X X X ~ ~ ~ ~ ~ ~ ~ ~ r Z Z Z Z ' ' ' Z rn 0 rn 0 rn 0 o 0 o ~ rn 0 rn 0 ~ W F- d X W M N M N M N ~ M N ~ M N M N M N M N w Z ~~ ~' ~ 2 _ ~ ~ _ ~ ~ ¢ ~ ~ ~ _ ~ -~. ~ ~ ~ ~- ~ , _ ~' ~ ~ ~ L Q d0 0 ~ Z d v ~~ W ~ y ~ ~ +~ _ N ~ N ~ cra rn aaaz°z° II II ~ II II XOpZ w Y