HomeMy WebLinkAbout2009-08-27 Info Packet~ - i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
August 27, 2009
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from Mayor Bailey to Area Legislators: Meeting to discuss Council's
legislative priorities for the upcoming session
IP3 Memorandum from the Fire Chief: Badge Pinning Ceremony
IP4 Memorandum from the Acting Parks and Recreation Director: Annual Parks Tour
IP5 Petition: Robert James Hegeman vs. The City of Iowa City and the City Council of Iowa
City [See 9/3/09 Info Packet for complete document, p. 2 omitted]
IP6 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
IP7 Press Release: Demolition of First Houses in Flood Buyout Program Scheduled
IP8 Memorandum from the Administrative Assistant to the City Manager: Iowa City Deer
Management
IP9 Iowa City Police Department: P.A.U.L.A. Report -July 2009
IP10 Letter from Lee Grassley, Mediacom, to the City Clerk: Clarification of the Mediacom Rate
Adjustment letter previously sent
IP11 Email from Mark Patton to the Interim City Manager: Great response by City staff
IP12 Invitation: Community Discussion on Suicide -September 10, 2009
DRAFT MINUTES
IP13 Historic Preservation Commission: August 13, 2009
IP14 Human Rights Commission: August 18, 2009
IP15 Parks and Recreation Commission: July 8, 2009
IP16 Planning and Zoning Commission: July 16, 2009
IP17 Senior Center Commission: August 25, 2009
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
August 27, 2009
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from May r Bailey to Area Legislators
legislative priorities fort a upcoming session
IP3 Memorandum from the Fire C ief: Badge Pinning Ceres
IP4 Memorandum from the Acting Pa sand Recreation Dir ~
IP5 Petition: Robert James Hegeman .The City of to a
City
IP6 Memorandum from the Director of Public orks
Development: Update: Flood-related acti 'ties
IP7 Press Release: Demolition of First Houses i
IP8 Memorandum from the Administrative Assist
Management
Meeting to discuss Council's
ony
Annual Parks Tour
City and the City Council of Iowa
the Director of Planning and Community
ood Buyout Program Scheduled
Ito the City Manager: Iowa City Deer
IP9 Iowa City Police Department: P.A.U.L.A. Re ort -Jul 2009
IP10 Letter from Lee Grassley, Mediacom, to t e City Clerk: arification of the Mediacom Rate
Adjustment letter previously sent
IP11 Email from Mark Patton to the Interim ty Manager: Great re ponse by City staff
IP12 Invitation: Community Discussion n Suicide -September 10, 2009
D~tAFT MINUTES
IP13 Historic Preservation Commis ion: August 13, 2009
IP14 Human Rights Commission: ugust 18, 2009
IP15 Parks and Recreation Com fission: July 8, 2009
IP16 Planning and Zoning Co mi ssion: July 16, 2009
IP17 Senior Center Commis ion: August 25, 2009
r ~~.'~,~ IP1
~`'~®'~~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas August 27, Zoos
www.icgov.org
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• THURSDAY, SEPTEMBER 10 Emma J. Harvat Hall
5:30p Special Council Work Session
• MONDAY, SEPTEMBER 14 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• WEDNESDAY, SEPTEMBER 16 Johnson County Health and
4:OOp Joint Meeting Human Services Bldg
• MONDAY, SEPTEMBER 28 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, SEPTEMBER 29 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, OCTOBER 5 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, OCTOBER 6 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
(Primary election, if needed)
• MONDAY, OCTOBER 19 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, OCTOBER 20 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, NOVEMBER 2 Emma J. Harvat Hall
TBA Regular Council Work Session
7:OOp Special Formal Council Meeting
• THURSDAY, NOVEMBER 12 Emma J. Harvat Hall
6:30p Orientation/Joint Meeting -outgoing and incoming City Council
• MONDAY, NOVEMBER 16 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, NOVEMBER 17 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
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' "~®'~~ City Council Meeting Schedule and
-•....__
CITY OF IOWA CITY Work Session Agendas Au9~sc 2~, zoos
www.icgov.org
• MONDAY, NOVMEBER 30 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, DECEMBER 1
7:OOp Regular Formal Council Meeting
Emma J. Harvat Hall
• MONDAY, DECEMBER 14
TBA Regular Council Work Session
7:OOp Special Formal Council Meeting
Emma J. Harvat Hall
IP2
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
(HARD COPY -SENT ELECTRONICALLY ON AUGUST 24)
DATE: August 24, 2009
TO: The Honorable Robert Dvorsky
The Honorable Joe Bolkcom
The Honorable Jim Hahn
The Honorable David Jacoby
The Honorable Jeff Kaufmann
The Honorable Vicky Lensing
The Honorable Mary Mascher
FROM: Regenia D. Bailey, Mayor
RE: Meeting with Area Legislators
The City Council of Iowa City would like to meet with you prior to the start of the legislative
session to discuss the Council's legislative priorities for the upcoming session.
The meeting will take place in Harvat Hall at City Hall, 410 East Washington Street and should
last about an hour. Council would like to offer one of the following dates and times:
- Monday, December 7
- Wednesday, December 9
- Thursday, December 10
- 4:00 PM
- 5:00 PM
- 6:00 PM
- 7:00 PM
Please contact City Clerk Marian Karr (marian-karr@iowa-city.org or 356-5041) to indicate your
preference to a date and time OR to suggest another date and time.
Council will be discussing legislative items at an upcoming work session, and an agenda prepared
for our joint meeting based upon that discussion. In addition please let me know if there is a
specific item you would like placed on the agenda. I will forward an agenda to you with
confirmation in the near future. Thank you for setting aside time to meet with us and we look
forward to a short productive meeting.
~/Cc: City Council
Uaegletter.doc
Iowa City Fire Department
"Serving with Pride and Professionalism Since 1872"
DATE: August 25, 2009
TO: Dale Helling, Interim City Manager
~~
FROM: Andrew J. Rocca, Fire Chief ~~~~
RE: Badge Pinning Ceremony
IP3
Please join us as we welcome firefighter recruit Branden Sobaski to the Iowa City Fire
Department. A swearing-in and badge pinning ceremony will be held on Friday, August 28,
2009, at 11:30 AM in Emma J. Harvat Hall.
AJR/bdm
cc: City Council
Marian Karr, City Clerk
Karen Jennings, Personnel Administrator
Stations 1, 2, & 3
FIRE DEPARTMENT • 410 E. Washington Street • /owa City, /A 52240 Phone: (319) 356-5260 FAX: (319) 356-5263 www.icfd.org
Office of the Fire Chief Office of the Fire Marsha[ Battalion Chiefs Fire Training HazMat Public Education
Fire Administrntion Fire Prevention Burenu Station 1 Station 1 Station 2 Station 3
(319) 356-5256 (319) 356-5257 (319) 356-5262 (319) 356-5258 (319) 356-5266 (319) 356-5265
city of Iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: City Council and Acting City Manager
FROM: Mike Moran, Acting Parks and Recreation Director
DATE: August 13, 2009
RE: Annual Parks Tour
You are invited to join the Parks and Recreation Commission and staff members on our annual
parks tour. The tour will be held Wednesday, September 9. If you would like to join us, we will
meet on the upper level of the Robert A. Lee Community Recreation Center at 4:00 p.m. We
anticipate returning to the facility at approximately 7:30 p.m.
Beverages and box lunches will be provided on the bus. Please let us know whether or not you
will be joining us by sending me an email at tamn~-neumann(a,iowa-city.or~ or by calling 356-
5210. Please respond by September 1 so we have sufficient time to make the necessary
arrangements. Feel free to call if you have any questions.
IP5
In the District Court for Johnson County
Robert James Hegeman, Plaintiff )
vs. )
The City of Iowa City and the )
City Council of Iowa City, )
Defendants )
Plaintiff states:
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PLAINTIFF' S RST ~~-}
TO DEFENDANTS
PRODUCTION OF r-+
DOCUMENTS . ice,.
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Under IRCP 1.512, Plaintiff requests Defendants to make
available the following documents for inspection and/or
copying:
1. The protest petition concerning REZ08-00011 delivered
at the public hearing on or about March 10, 2009.
2. The protest petition concerning REZ08-00011 filed on
about May 4, 2009.
3. All emails from any city employee or council member
concerning any protest petition against REZ08-00011.
4. All official notices setting any hearing on REZ08-00011
between February 1, 2009 and June 1, 2009.
5. All public notices or documents distributed to any
person between February 24, 2009 and May 5, 2009 describing
the final boundaries of the property in REZ08-00011 as that
property was adopted in Ordinance No. 09-4336.
6. Any document disputing the authenticity or accuracy of
•,
any portion of the transcripts of the public hearings~op
REZ08-00011. ~ •..
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Date: August 26, 2009
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration
• The contractor is working on the Iowa Avenue Inverted Siphon Sewer Project. The pilot
bores have been completed for the three pipes.
• The Iowa City Hazard Mitigation Plan has been submitted to FEMA Region 7 by Iowa
Homeland Security.
• The Project Partnering Agreement has been sent to the Army Corps of Engineers for the
Section 14 Iowa River Bank Stabilization along Dubuque Street downstream from the Park
Road Bridge. The plans and specifications are being developed by the Army Corps of
Engineers.
• Working with staff to develop the application for TIGER Funding for the Park Road Bridge
and Dubuque Street Project.
• The contract has been awarded to D.W. Zinser Company for the first nine residential
demolitions. The demolitions are not likely to occur prior to Labor Day. Bids for asbestos
abatement were taken on August 19th. The demolitions must occur prior to September
28th for seven of the nine properties.
• MMS Consultants are completing the survey necessary for the design of the levee along
Baculis and Thatcher Mobile Home Parks and Commercial Court was approved. They will
also be pursuing the redelineation of the floodway by FEMA in this area.
• Senator Grassley's office has informed us that $1.5 M has been earmarked in the FY 2010
THUD for the Dubuque Street /Park Road Project.
• Working with staff to develop the applications for the Community Disaster Grants. .
• Working with staff to develop the applications for I-JOBS Funding.
• Working with staff to develop the applications for CDBG Funding.
• Working with staff to develop the application for TIGER Funding for the Park Road Bridge
and Dubuque Street Project.
• Working with the Iowa DOT to reallocate the FHWA emergency repairs funds for Park Road
Bridge and Dubuque Street to the elevation Project.
• Reviewing the University of Iowa Pre-Disaster Mitigation Plan.
• Discussion of a volunteer clean-up effort of the property purchased from the Park View
Church.
August 26, 2009
Page 2
• The City technical advisory committee met to discuss the relocation of the North Waste
Water Plant.
Water Division
• Continued working with Engineering & Howard R. Green (HRG) for design and schedule on
the 12" river crossing repairs (Old Plant and Hwy 6)
1. HRG will provide design, specifications and inspection bid documents for the two
projects (temporary and permanent repair). A preliminary estimated cost for the
projects has been forwarded to FEMA. We're awaiting HRG's scope of services
contract and fee for these projects. If the permanent repair can proceed in a
timely manner we may forgo the temporary repair.
2. We are awaiting the geotech report for the river crossings from HRG. HRG has
received the soil boring data from Terracon and the report is expected by the end
of next week.
3. Upon completion of the study FEMA will complete the PW and Hazard Mitigation
to replace both river crossings
• The PW and Hazard Mitigation Plan for CW 3, CW 4, SW 4 and the respective electrical
systems was `obligated' by FEMA this week. The available funding will be incorporated into
the HRG Hazard Mitigation Study. We are awaiting a design contract for the projects from
HRG.
• Water Division staff will proceed with mitigation repairs of JW 2.
• Awaiting David Purdy additional funding request application for hazard mitigation to review
for plant site well houses.
Planning and Community Development
• Doug Ongie attended the Case Management Subcommittee meeting on August 21St
• City staff met with the staff from the Rebuild Iowa Office in Iowa City on August 21St to
discuss housing needs.
• Staff continues to distribute Jumpstart funds for housing repair and interim mortgage
assistance.
• Acquisition of homes through the HMGP program continues. The demolition of the first set
of 11 homes will begin after Labor Day.
• Regenia Bailey, Dale Helling, Rick Fosse and Jeff Davidson attended the I-Jobs Board
meeting in Urbandale on August 26th to answer questions about the I-Jobs grant
applications for the construction of Fire Station # 4 and for the relocation of the flood
damaged wastewater treatment facility.
City of Iowa City -News & Headlines
« Back to News Releases
IP7
«« iBack to Site
News Releases
Originally posted on Thursday, August 27, 2009 at 8:52:07 AM
DEMOLITION OF FIRST HOUSES IN FLOOD BUYOUT PROGRAM SCHEDULED
The City of Iowa City will soon begin the demolition process for the first eleven houses purchased under the
Hazard Mitigation Grant Program (HMGP) and the Community Disaster Grant Program. Ten houses in
Parkview Terrace and one in the Taft Speedway neighborhood will be demolished in this initial round.
Asbestos abatement work on the houses will commence on Wednesday, September 2, 2009. Demolition of
the structures will begin once the asbestos abatement is complete. It is anticipated that the demolition phase
will begin between September 8 and 11. The next round of demolitions will occur in late September or early
October.
If people have questions, they may call either Shaun Bradbury, Engineering Division, at 319-356-5140 or Ron
Knoche, City Engineer, at 319-356-5138.
Originating Department: Community Dev.
Contact Person: Steve Long Comm. Dev. Coordinator
Contact Phone: (319) 356-5250
« Back to News Releases
http://www.icgov.org/default/apps/GEN/news.asp?newsID=5565&page=l&output=print 8/27/2009
-._,---.r,®~ CITY C7F I(J11VA CITY ~P$
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Date: August 27, 2009
To: City Council
From: Administrative Assistant to the City Manager
Re: Iowa City Deer Management
Please be advised the Iowa City Deer Management Plan for 2009-2010 has been
approved by the Natural Resource Commission with the same recommendations
as previous years. We plan to employ the services of White Buffalo, Inc., for
sharpshooting this winter.
IP9
Iowa City Police Department
P.A.U.L.A. Report -July 2009
(Possession of Alcohol Under Legal Age) /~ (~
Business Name (occupancy] Monthly Totals Year-to-Da te Totals ` 'PAUtA`Visit' " ' "
(occupancy loads updated Oct ~os) visits ~ arrests visits ~ arrests ear-to-date
ma
808 Restaurant & Nightclub [176] 4 6 27 30 1.1'11 ~ `
`r
Airliner [223] 1 0 21 14 •Q•667 ~ `
American Legion [140] 3 0 0.000
Aoeshe Restaurant [156]
Grill [165]
Atlas World 1 0 7 0 0.000
.
Blackstone [297] 1 0 0.000
Bluebird Diner [82]
Bob's Your Uncle [260']
Bo-James [200] 3 1 18 1 0.056
Bread Garden Market & Bakery [?]
[It's] Brothers Bar & Grill [556] 6 6 50 22 0.440
[The] Brown Bottle [289]
Buffalo Wild Wings Grill & Bar [189] 2 0 0.000
Cafe Z [56]
Caliente Night Club [498] (opened nnnRl
4
0
25
0
0.000
Carl & Ernie's Pub & Grill [92] 8 0 0.000
Carlos O'Kelly's [299]
Chipotle Mexican Grill [119]
[The] Club Car [56] 1 0 9 0 0.000
Club Furia [280] 13 1 36 1 0.028
Colonial Lanes [502]
Dave's Foxhead Tavern [87] 3 0 0.000
David's Place (aka Dawit's) [73] 1 0 5 0 0.000
DC's [120] 3 2 18 5 0.278
[The] Deadwood [218] 2 0 8 0 0.000
Devotay [45]
'
1
0
9
0
0.000
s Pub [49]
Donnelly
[The] Dublin Underground [57] 2 0 9 0 0.000
[Fraternal Order of] Eagle's [315] 2 0 0.000
EI Dorado Mexican Restaurant [104]
[BPO] Elks #590 [205]
EI Ranchero Mexican Restaurant [161]
Englert Theatre [838]
Etc [178] 32 47 1.469
Fiesta Mexico (aka Farras) [200] 10 0 0.000
[TheJ Field House (aka Third Base) [420] 6 20 54 108 2.000
Firewater [114] 3 1 0.333
Formosa Asian Cuisine [149] 2 2 3 3 1.000
George's Buffet [75] 1 0 5 0 0.000
Givanni's (158]
Godfather's Pizza [170]
Graze [49] 3 0 0.000
Grizzly's South Side Pub [265] 1 0 9 0 0.000
Guido's Deli [20]
Hawkeye Hideaway [94] 5 0 0.000
__
[TheJ Hilltop Lounge [90] 6 0 0.000
IC Ugly's [72] 1 0 7 0 0.000
India Cafe [100]
[The] Industry [436] 7 0 17 0 0.000
Jimmy Jack's Rib Shack [71] 3 0 0.000
Joe's Place [281] _ 3 0 _ 13 0 0.000
Joseph's Steak House [226]
Kamodo Klub [144] 7 1 0.143
Kandv Land (1201 ~ 1 0 6 0 0.000
Karaoke La Reyna [78]
La Casa [300]
1
0
0.000
La Reyna [49] ____
Linn Street Cafe [80]
6
0
84
0
0.000
Los Cocos [99]
Los Portales [161]
'
2
0
12
0
0.000
s [200]
Martini
Masala [46]
Mekong Restaurant [89] - -
_____
_
Micky's [98] 1 0 6 0 0.000
[The] Mill Restaurant [325] 2 0 0.000
[Loyal Order of] Moose [476]
Monica's Italian Bistro & Pizzeria [160]
[Sheraton] Morgan's [231] 3 0 0.000
Motley Cow Cafe [82] -
Okoboji Grill [222]
Old Capitol Brew Works [294] 3 0 0.000
One-Eyed Jake's [299]. 2 2 23 26 1.130
One-Twenty-Six [105]
Oyama Sushi Japanese Restaurant [87]
Pagliai's Pizza [113]
Panchero's (Clinton St) [62]
Panchero's Grill (Riverside Dr) [95]
Piano Lounge [65] 1 1 9 1 0.111
[The] Picador [261] 2 0 8 0 0.000
Pints [180] 3 2 31 11 0.355
Pit Smokehouse [40]
Pizza Hut [116]
Pizza Ranch [226]
Quality Inn/Highlander [971]
Quinton's Bar & Deli [149] 1 0 7 0 0.000
[The] Red Avocado [47]
Rick's Grille & Spirits [120] 2 0 0.000 _
Riverside Theatre [118]
Saloon [120] 8 1 0.125
Sam's Pizza [174] 3 0 0.000
[The] Sanctuary Restaurant [132] 3 0 0.000
Shakespeare's [90] 6 0 0.000
Short's Burger & Shine [56] 1 0 8 0 0.000
Sports Column [400] 4 1 39 57 1.462
Studio 13 [206] 2 0 10 0 0.000
[The] Summit [736] 8 14 48 92 1.917
Sushi Popo [84]
Takanami Restaurant [148] 2 3 1.500
TCB [250] 22 0 0.000
Thai Flavors [60]
Thai Spice [91]
T. Spoons [102]
Union Bar [854] 3 3 42 46 1.095
VFW Post #3949 [197]
[The] Vine Tavern [170] 4 0 0.000
Vito's [320] 3 1 23 7 0.304
Wig & Pen Pizza Pub [154] 3 0 0.000
[Iowa City] Yacht Club [206] 2 0 9 0 0.000
Zio Johno's Spaghetti House [94J
Z'Mariks Noodle House [47J
Totals: 105 62 865 477 0.551
Other PAULA at non-business locations: 3 46
PAULA Totals: 65 523
*includes outdoor seating area current month year-to-date
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IP10
Mediacom
August 12, 2009
Ms. Marian Karr
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240-1826
Dear Ms. Karr
This letter is a clarification of the Mediacom Rate Adjustment letter sent to you last
week.
MediaMax subscribers will receive rate adjustments effective on or about September 12,
2009, as follows: $4.00 on Family; $2.00 on HBO; $1.00 on SHO; and $1.00 on MAX.
Beginning October 1, 2009, Video OnDemand (VOD) and Pay Per View (PPV) movie
prices will increase by $1.00.
As always, if you have any questions, or if I can assist in answering any inquiry
please call me at 319-395-9699 ext 323.
Sincerely,
~~
Lee Grassley
Senior Manager, Government Relations
v ,~,C.~
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Mediacom Communications Corporation
6300 Council St. NE • Cedar Rapids, IA 52402 •
319-395-7801 • Fax 319-393-7017
08-27-09
IP11
Marian Karr
From: mark patton [markpatton22@gmail.com]
Sent: Wednesday, August 19, 2009 8:51 AM
To: Dale Helling
Cc: Council; Tracy Hightshoe; Steve Long; Mike Moran
Subject: Great response by City staff
Dear Dale:
I want to make you aware of the wonderful service which Tracy Hightshoe and Steve Long performed
for us recently. I received an e-mail from the Iowa Finance Authority on Monday, August 17th that
letters of support for a major grant application we had pending with IFA were needed by the end of the
business day on Tuesday, August 18th.
I called Tracy and Steve mid-Monday morning to to ask for the letter. By four o'clock on August 18th I
had a well written letter in my hands ready to send off to IFA. And all of this took place with HUD
officials being on-site conducting their annual audit! Without that letter our grant for more than
$200,000 would have not been considered for the upcoming IFA board meeting and it would have likely
not been funded in the future.
I want to commend Tracy and Steve for being responsive to our immediate needs. Both are true
professionals and a credit to the City.
And thank you for signing the letter in a timely fashion as well. We do appreciate your support and kind
words.
Mark Patton
Executive Director
Iowa Valley Habitat for Humanity
2401 Scott Blvd., Iowa City, IA 52240
ph 319.337.8949 fax 319.354.3527
www.iowavalleyhabitat.org
"live simply so that others may simply live"
8/19/2009
IP12
Marian Karr
From: Keri Neblett [kneblett@jccrisiscenter.org]
Sent: Monday, August 24, 2009 4:50 PM
To: Council
Subject: Community Discussion on Suicide
It's time to talk about Suicide.
Every 18 minutes someone in the United States dies by suicide. Suicide is the 11th leading cause of
death in the U.S. and the 3rd leading cause of death among people between the ages of 15-24 years.
September 6th through 12th, 2009 is Suicide Prevention Week. Raising awareness and educating the
public about suicide and reducing the stigma and barriers to receiving mental health treatment are
important steps to suicide prevention.
Please join the Crisis Center on Thursday September 10th from 10am to 12pm at the Iowa City Public
Library Room A, 123 S. Linn St. in Iowa City, to discuss the issue of suicide in Johnson County. The
discussion will focus on: the scope of the problem in the community, current programs focusing on
suicide prevention, intervention and postvention, what still needs to be done, and how we as a
community can work together on suicide prevention efforts. The meeting will be facilitated by Joan
Benson and Melinda Pradarelli. Refreshments will be provided.
Your input is valuable in moving forward as a community to work on this important issue. Please RSVP
to Keri Neblett by email kneblett~jccrisiscenter.~ or phone 319-351-2726 by September 7th if you
plan to attend the meeting. If you cannot attend, but would be interested in attending future
meetings on this topic please email Keri at kneblett _ 'ccrisiscenter.o_rg. Please feel free to pass this
information on to others in your organization that may have an interest in attending.
Sincerely,
Keri Neblett, LMSW
Community Intervention Director
8/24/2009
IP13
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
AUGUST 13, 2009
EMMA J. HARVAT HALL
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Lindsay Bunting Eubanks, David
McMahon, Pam Michaud, Jim Ponto, Ginalie Swaim, Alicia Trimble,
Frank Warner
MEMBERS ABSENT: William Downing
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Heidi Anderson, Helen Burford, Craig Martin, Seth Wenger
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action):
None.
CALL TO ORDER:
Chairperson Bunting Eubanks called the meeting to order at 6:03 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CONSENT AGENDA:
Kuecker said that she brought these three items in under the consent agenda, because they meet
all of the guidelines, and staff recommends approval as submitted.
506 North Linn Street.
Kuecker said work on this property was done without a permit when the North Side District
designation was proceeding through City Council. She said there was originally a flat roof over
the breezeway, and it has been pitched to match the roof of the garage.
411 North Linn Street.
Kuecker said this project involves the repair of the porch. She said the flooring, handrails, and
structural supports are in bad shape. Kuecker said that a lot of the material is salvageable, so the
owners are taking it down and rebuilding it, using all like materials, including having spindles
redone to match.
520 N. Gilbert Street.
Kuecker said this application involves altering the flat roof over a kitchen addition in the back of
the house. She said the roof currently drains back into the building so the owners want to change
the pitch just enough to have the water run away from the building. Kuecker said the roof will not
go any higher than the window and dormer.
MOTION: McMahon moved to approve all items on the consent agenda. Baker seconded
the motion. The motion carried on a vote of 8-0 (Downing and Michaud absent).
Historic Preservation Commission
August 13, 2009
Page 2
CERTIFICATES OF APPROPRIATENESS:
221 Fairchild Street.
Kuecker stated that this project in the Northside District involves a dormer addition to the rear of
the property in order to be able to build a stairway to finish the attic. She showed where the
dormer would be located in relation to the street facade and the rear of the house.
Kuecker said the dormer will be roofed to match the rest and will be clad in four-inch reveal fiber
cement board and sided to blend with the existing siding. She said that staff feels this is
compatible with the Queen Anne features of the house and will not detract from the character of
the building. Kuecker said staff recommends approval as submitted.
Michaud asked if there will be exposed stairs. Kuecker said that the stairs at the rear are already
there and will continue to be exposed.
MOTION: Baldridge moved to approve a certificate of appropriateness for the application
for 221 Fairchild Street, as submitted. McMahon seconded the motion. The motion carried
on a vote of 9-0 (Downing absent).
1030 East College Street.
Kuecker stated that this property is in the East College Street Historic District. She said the owner
wants to install a new, standing seam metal roof to match what is currently there. Kuecker said
the roofer has stated that the chimney was rebuilt at a later date with bricks that are too heavy for
the internal structure. Kuecker said the chimney is therefore sinking, and the owner would like to
remove it. She showed a photograph where the chimney is starting to break apart the flashing.
Kuecker said that staff feels this is not acharacter-defining chimney, and its removal will have
minimal impact on the appearance of the house. She said staff recommends approval of the
application as presented, with the condition that the standing seam metal roof retain the
appearance of the existing roof.
Martin, the owner of the house, was available to answer questions. He said that his roofing
contractor has done a number of metal roofs in historic districts.
Baker stated that Martin is her neighbor but added that they have not discussed this project.
Michaud asked if gutters are involved in this project. Martin said there are not built-in gutters.
Kuecker added that the replacement of external gutters does not require Commission approval.
MOTION: Swaim moved to approve a certificate of appropriateness for the application for
1030 East College Street as proposed, with the condition that the standing seam metal
roof retain the appearance of the existing standing seam metal roof. Wagner seconded the
motion. The motion carried on a vote of 9-0 (Downing absent).
604 Grant Street.
Kuecker said the Commission previously looked at other projects at this address, including a
porch, siding replacement, and new windows. She stated that this application is for the
construction of a new garage.
Historic Preservation Commission
August 13, 2009
Page 3
Kuecker said the house sits on a lot and one-half, so there is a half lot to the north where the
garage would be situated. She said that it is set back about 54 feet from the street curb, so it
would have minimal impact on the streetscape.
Kuecker said that in staff's opinion, the band board shown in the drawing possibly makes the
garage appear too tall and is not a detail that is found on the house. She recommended that the
garage be built without the band board.
Anderson, the owner of the house, said she had discussed doing some kind of band board on the
house with her contractor. She asked if that would require approval before getting approval for
something like that on the garage as well.
Kuecker said that this type of colonial house would not typically have a band board. Anderson
said she had thought perhaps that a band board could break up the space between the garage
door and the window above. Kuecker said that if the applicant feels strongly about the band
board, the commission could discuss it, but staff felt it was inappropriate.
Kuecker said that overall, staff recommends approval of the project as presented, with the garage
door and entry doors being subject to staff approval. She said that staff recommends removal of
the band board.
Michaud said that perhaps window curtains or some other facet could break up the lines a little
bit. She said that the band board seems to introduce a more Victorian or Edwardian element on
a Colonial.
Bunting Eubanks pointed out that Colonials are not particularly ornate, but bold paint colors are
often used for added emphasis.
Anderson said that when the siding was removed, she could see that the structure had built-in
planters on the front of the second story. She suggested something like that, and Bunting
Eubanks said that would be fine. Anderson said she was okay with the removal of the band board
from the plans.
Swaim said that if there were a band board on the front of the house, it would be about where the
porch roof goes, so it would barely be visible. Wenger, the contractor, said that there is a band
board on the front of the house right underneath the soffit. He said that would continue around the
gable end. Kuecker said that the band board as described on the house would be a frieze board
not a band board, and Wenger agreed.
Michaud said that shutters or possibly a garage door with lights in the top would also break up the
facade. Anderson said that she had discussed putting in a slightly larger window there with her
contractor. Kuecker added that slight adjustments to a previously approved certificate usually just
require review by staff and the chair, as long as the adjustment does not change the intent of the
Commission.
MOTION: Michaud moved to approve a certificate of appropriateness for the application
for 604 Grant Street as presented, with the conditions: that the windows match the six
over six window of the house and the removal of the band board from the proposed
design. McMahon seconded the motion. The motion carried on a vote of 9-0 (Downing
absent .
Historic Preservation Commission
August 13, 2009
Page 4
614 North Johnson Street.
Kuecker stated that the application is for a garage demolition as a result of a tree falling on the
garage. She said that HIS declared this an emergency situation and has called for the immediate
removal of the tree and the garage. Kuecker said that Bunting Eubanks and Staff had discussed
the situation and decided it could move forward, with the Commission considering it at the next
meeting.
She added that this is anon-historic garage, and she saw no need to delay the demolition of the
building.
MOTION: Baker moved to approve a certificate of appropriateness for the application for
the demolition of a garage at 614 North Johnson Street. Trimble seconded the motion. The
motion carried on a vote of 9-0 (Downing absent).
CONSIDERATION OF MINUTES FOR JULY 9, 2009.
Ponto said that at the end of page nine, he would like to add a sentence reading, "The applicant
requested that the Commission vote on the original proposal, rather than table it pending an
opinion from the State." He said that this was made apparent during the meeting, and without the
sentence, the motion seems out of context.
Ponto said that on page twelve, at the end of the motion, it should be stated that Baldridge
seconded the motion.
MOTION: Swaim moved to approve the minutes of the Commission's July 9th, 2009
meeting, as amended. Ponto seconded the motion. The motion carried on a vote of 9-0.
OTHER:
Burford stated that on October 1St, there would be a presentation at the Library sponsored by
ECO Iowa City and Friends of Historic Preservation regarding how to weatherize an older home.
She said that Tom McInerney, a local architect, is going to be the speaker.
Kuecker asked Commission members to notify her of any project completed in the last one to two
years that might be eligible for a preservation award. She said that the historic preservation
awards are scheduled to be presented the first Monday in November.
Regarding the 815 Brown Street property, Swaim asked if the owners had requested an opinion
from SHPO. Kuecker replied that she had not had any new information from the owners regarding
the property. She said that Bunting Eubanks had sent a letter to the owners with additional
information.
Kuecker said she had notified the owners that she was willing to send a letter to SHPO on their
behalf. She said she also notified SHPO to let them know the owners might be contacting them
and that she had additional information regarding the project.
ADJOURNMENT:
The meeting was adjourned at 6:32 p.m.
Minutes submitted by Anne Schulte
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MINUTES
HUMAN RIGHTS COMMISSION
August 18, 2009 - 6:00 PM
LOBBY CONFERENCE ROOM, CITY HALL
PRELIMINARY
Members Present: Dianne Day, Dell Briggs, Eric Kusiak, Corey Stoglin, Kelli Shireen-Fleming.
Members Absent: Yolanda Spears, Newman Abuissa, Martha Lubaroff, Wangui Gathua.
Staff Present: Stefanie Bowers, Nicholas Stuber (VISTA).
Others Present: None.
IP14
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None.
CALL TO ORDER
Vice Chair Briggs called the meeting to order at 18:01 p.m.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Bowers introduced Nicholas Stuber an AmeriCorps
VISTA (Volunteers in Service to America) to the Commission.
CONSIDERATION OF THE MINUTES OF THE July 21, 2009 MEETING:
Day moved to approve.
Shireen-Fleming seconded.
The motion passed 5-0.
ANNUAL REPORT
Stoglin inquired about the feasibility o f University of
office and also the jurisdictional coverage of the Office
included in the plans for fiscal year 2010.
Day moved to approve.
Stoglin seconded.
The motion passed 5-0.
Iowa students assisting with the complaints filed in the
Stoglin would also like to see outreach to the University
IOWA WOMEN'S MUSIC FESTIVAL
If two other Commissioners are available to assist with this event, the Commission will participate.
WELCOMING COMMUNITY
Commissioners requested that Bowers ask Reverend Juarez to attend the next meeting.
BREAKFAST
Spears and Briggs will serve on the subcommittee.
PROGRAMMING 2009
Kusiak and Day will contact Crissy Canganelli. Bowers will send an email to Lubaroff to confirm that she is still
on the Awareness subcommittee. Day updated the Commission on a Civil Society and also her series being
held at the Senior Center later in the fall of 2009. Bowers discussed the Dialogue Circles and Job Fair that are
planned for September and October and Briggs mentioned a program he is still working on and would like to
hold in 2010.
REPORTS OF COMMISSION
Stoglin returned from his deployment to Afghanistan and reported on his work with the Johnson County
Democratic Party and also his intention of opening a NAACP (National Association for the Advancement of
Colored People) in the near future here in Iowa City.
Human Rights Commission
August 18, 2009
Page 2 of 3
ADJOURNMENT
Kusiak moved to adjourn.
Shireen-Fleming seconded.
The motion passed 5-0 at 19:04.
Human Rights Commission
August 18, 2009
Page 3 of 3
Human Rights Commission
ATTENDANCE RECORD
2009
Meetin Date
NAME TERM
EXP.
1/27
2/24
3/24
4/21
5/19
6/16
7/21
8/18
9/15
10/20
11/17
12/15
Newman
Abuissa 1/1/10 X X X X X O X O
Kelli
Shireen-
Fleming 1/1/10 - - - - - O X X
Eric Kusiak 1/1/10 O X X X X X X X
Dell Briggs 1/1/11 X X X X O X X X
Yolanda
Spears 1/1/11 X X X O X X O O
Corey
Stoglin 1/1/11 O O O O O O O X
Dianne Day 1/1/12 X X X X X X X X
Wangui
Gathua 1/1/12 X X X X X O P O
Martha
Lubaroff 1/1/12 O X X O O X X O
Joy Kross 1/1/10 O O R R R R R R
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
R =Resigned
- = Not a Member
IP15
MINUTES PRELIMINARY
PARKS AND RECREATION COMMISSION
July 8, 2009 - 5:00 p.m.
MEETING ROOM B, ROBERT A. LEE COMMUNITY RECREATION CENTER
Members Present: David Bourgeois, Lorin Ditzler, Maggie Elliott, Craig Gustaveson, Ryan
O'Leary, Jerry Raaz, John Westefeld
Members Absent: Aaron Krohmer, Margie Loomer
Staff Present: Mike Moran, Terry Robinson
Others Present: Brian Gutheinz, Snyder & Associates; Del Holland; Don Marner, Snyder &
Associates; Matt Pacha, Parks & Recreation Foundation President
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION TAKEN:
Moved by Bourgois, seconded by Raaz, to approve the June 10, 2009 minutes as written,
Motion passed 7-0 with Krohmer and Loomer being absent.
Moved by Gustaveson, seconded by Bourgeois, that a letter be written and sent to Dale
Helling Acting City Manager recommending that Mike Moran be elevated to the position
of Parks and Recreation Director. Motion passed 7-0 with Krohmer and Loomer being
absent.
CALL TO ORDER:
The meeting was called to order at 5:00 p.m. John Westefeld chaired the meeting.
Prior to the start of the meeting, John Westefeld spoke a few words in honor of Terry Trueblood,
Parks and Recreation Department Director, who passed away due to pancreatic cancer on July
3, 2009. He noted Trueblood's ability to work with all kinds of people and of his great
interpersonal skills as well as his wonderful sense of humor. He further noted how his will be a
tremendous loss to the Commission, the staff and to the community. Westefeld further
expressed his appreciation to Mike Moran, Terry Robinson and Tammy Neumann for their time
and effort put in during this trying time. He called for a moment of silence.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
SNYDER 8~ ASSOCIATES PRESENTATION OF SAND LAKE PHASE ONE:
Prior to Snyder & Associates giving their presentation, Westefeld noted that it appears that
Council will approve the request to rename Sand Lake Recreation Area to Terry Trueblood
Recreation Area. Moran also feels confident that the resolution will pass at their next meeting.
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 2 of 8
Brian Gutheinz and Don Marner were present at the meeting to review the Sand Lake
Recreation Area proposed construction phases with the Commission.
Moran referred Commission to the attachments regarding this project that were included in their
packets. Gutheinz reported that Phase One of this project is to construct a circumferential trail
around the lake. This phase will also include sub grade preparation and miscellaneous clearing
and clean up.
Additionally, Snyder & Associates' staff has looked in great detail at the property and the degree
of difficulty putting certain facilities in certain areas of the park may include. Gutheinz noted that
since the master planning process was completed, the north shore has been filled. After
studying the fill, which consists of concrete pieces mixed with reinforcing steel, there is a
considerable amount of debris extending out into the lake from this area. They feel that it is
doubtful that they would be able to clean this area enough to provide for beach construction.
Therefore, they propose that the beach be moved to the west. He further noted that this area
provides almost a natural beach with sand and a gentle slope. Due to this change, there have
also been changes made in the location of parking, access roads and structure. Phase One
construction is slated for fiscal year 2010 and the construction budget for this project is
$500,000. Phase one of this project is scheduled to be complete in November of this year.
Moran noted that there was some concern that the material that is suggested by staff and
Snyder & Associates for the trail may put this project over budget. Moran and staff feel that this
is necessary, however, to provide along-lasting, more quality trail surface.
Future phases of this project are as follows: (following information taken from notes provided by
Snyder & Associates)
Phase Two (fiscal 2011) Budget = $1,500,000
Construction of a marina facility and lakeside promenade; 3 small shelters; access drive and
loop parking; boat parking and boat ramp; utilities and miscellaneous tree and shrub plantings.
Phase Three (fiscal year 2012) Budget = $1,250,000
Park lodge and bath house; beach improvements; access drive and parking; concrete sidewalk;
overlooks; site utilities and permanent seeding
Phase Four (fiscal 2013) Budget = $2,000,000
South activity area gazebo and terrace; entry features and signage; lake fountain jet; access
drive and parking; site utilities, littoral shelf construction and emergent aquatic landscape; sand
prairie; tree and shrub plantings.
O'Leary asked what size of boats will be allowed. Gutheinz reporting that no boats with motors
will be allowed. He further noted that there was some discussion during the master planning
phase of having an area with paddle boat rental available.
Moran stated that following the completion of Phase One, staff and contractors will revisit and
discuss Phase Two plans and will further update Commission as well.
Marner agreed that after the completion of the trail, the other phases are up for discussion.
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 3 of 8
Bourgeois voiced concern about maintenance of the shoreline. Gutheinz reported that this
project will provide more natural ways of maintenance for the shoreline. More discussion
ensued regarding maintenance of this area. Robinson noted that there has been discussion
between City staff and Council regarding the increase need this will place on Parks
Maintenance staff.
O'Leary asked about how important is it that the City recover some of the cost for the project
through user fees. Moran noted that this will be discussed in the future and will be a key
element.
Robinson also mentioned that there will be the question of weather alcohol will be allowed at
this facility. O'Leary noted too that this was something that was mentioned during the Master
Plan process-the fact that the City has events where alcohol is not allowed such as the Jazz
Festival and Art Festival was surprising to the consultants.
DISCUSSION OF NEIGHBORS REQUEST TO PURCHASE PROPERTY ALONG COURT
HILL TRAIL:
Moran spoke with the Planning and Public Works Department about their thoughts of allowing
property owners in this area to purchase or lease the land near the trail that is currently City
owned. Both departments feel that it is not a good decision to either sell or lease this property
and both feel it is important that the City keep control of this land. Robinson noted that at this
point in time property owners have planted gardens right up to the edge of the trail. It will be
necessary for him to speak to these property owners individually and let them know that when it
comes time to plow snow that these plantings may be damaged by the plow. Moran said that
the property owners fear that the City will tell them that they have to remove a shed or a garden.
Moran said that there is no intention of doing so at this time. O'Leary mentioned that he believes
there is a state law that says that if you take care of another persons land for 25 years, it
automatically becomes yours. Moran noted that he does not believe this to be the case for
public property but that he will check with the City Attorney on this.
Raaz noted that it is important to talk with City Staff to determine the best use of this land.
He also asked if this is parkland and if not that this should be a decision of the City Attorney's
office and then up to City Staff to direct the property owners. Moran will go back to City
Attorney and see what she prefers. Raaz also noted the importance of keeping flood control in
mind when addressing this property, perhaps mowing to within 6" of the stream, therefore
leaving a barrier to help in holding the water back.
UPDATE ON CITY OWNED PROPERTIES IN FLOOD ZONE:
Moran reviewed the list of properties on the Iowa City buyout list with Commission. In Iowa City
40 properties are on this list. Owners have up until the time of closing to back out. Most of them
are expected to sell. These homes must be demolished within 90 days of being purchased. All
of these properties will be turned into green space. Moran also noted that land that had been
purchased by Park View Church has been sold back to the City as it falls within the 100-year
flood plain. As this is where the old ice house foundation stands, staff hopes to file for some
historical grants. However, Moran stated, this land is also located near the new University of
Iowa Boathouse so there may be some discussions with them about their desire to purchase
some of this property. Elliott asked if perhaps something can be planted in these areas to serve
as a buffer during flooding. Moran said that a trail may be placed there to serve as a buffer and
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 4 of 8
then perhaps prairie grasses planted as well. Staff will also stay in touch with Corp of Engineers
to remain updated on water release.
MASTER PLAN DISCUSSION:
Westefeld reminded Commission that while we have the Master Plan document now in place,
we need to decide how we as a Commission and staff put this document into action. Westefeld
further noted that he and Trueblood had a number of conversations about the Master plan and
he feels that the best way to honor his memory would be to see these projects through.
Moran distributed a condensed list of goals set forth by the Master Plan. He asked Commission
if they want to have this item (Master Plan) put on all future agendas. There was also discussion
of forming a subcommittee to talk more specifically about goals and also how to prioritize them
and then they would report back to the full Commission. Westefeld asked for consensus from
Commission on these ideas.
Ditzler feels that forming a subcommittee is a good idea, however, also mentioned that while
they may want to discuss one goal at a time, they need to keep all of the goals in mind during
the process.
O'Leary noted that while prioritizing the list, that members also need to keep in mind which
goals are achievable.
Gustaveson suggested making a list of short term goals, mid term goals and long term goals
over a five year plan.
Bourgeois suggested that immediate goals should be those projects that have the highest
visibility.
Raaz noted that it is important to periodically go back, perhaps quarterly, and review and they
may find it necessary to re-prioritize their list.
Westefeld said in summary that the Commission would like this topic to be a standing agenda
item as well as form a subcommittee to summarize, prioritize, and to develop a timeline and a
tracking system for the projects. Therefore, subcommittee will consist of Jerry Raaz, Craig
Gustaveson, Lorin Ditzler, Aaron Krohmer from the Commission and Mike Moran from staff.
This group will meet previous to the next Commission Meeting. Moran will also ask Parks &
Recreation staff to keep these goals in mind when writing their monthly reports and to include
any met goals within those reports.
PARK TOUR IDEAS AND SCHEDULE:
Commission discussed the annual park tour and when to schedule. The annual parks tour will
be scheduled for September 9 starting at 4 p.m. Suggested areas to visit are Sand Lake, Rita's
Ranch, Court Hill Trail, City Park, Normandy Drive and Kiwanis Park.
AFFILIATE GROUPS/COST RECOVERY:
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 5 of 8
Moran reviewed that Commission had indicated to him the previous month that they would like
to help the budget through revenue gains rather than cutting costs/staff. One suggested way of
doing this would to be to start charging affiliate groups for their facility usages who are not
currently being charged a fee. He reviewed a list of current affiliate groups with Commission. He
will be meeting with his staff to get their input as well. He hopes to have some better direction
from staff and Commission by the end of August. He would then in September write a letter to
these groups letting them know of their decision. Discussion ensued about the difficulty in
making these decisions as there are some groups who have had a 50+ year relationship with
the department as well there are some groups where their usage can be looked at as a
community service. There was some discussion of perhaps putting into place a graduated fee
system over the next few years.
Westefeld asked for Commission consensus on this topic.
Bourgeois supports charging these affiliate groups for their usage. Asked if we have a list of
what our maintenance costs are for these areas.
Gustaveson has concern about those that are low-income losing out when organizations have
to raise their fees to pay for their usage. However, at the same time, he is in favor of putting a
fee in place as there is a definite need to recover expenses.
Raaz stated that if it is a choice of free or a fee, then go with a fee, further noting, however, that
setting criteria will be a challenge.
Westefeld noted that it will be very important to have information/explanations of how these fees
were decided upon.
COMMISSION TIME:
Gustaveson expressed his thanks to Mike Moran and Tammy Neumann for keeping everyone
informed and updated on Terry's condition. He further noted that he has in the last week spoke
with Ross Wilburn, Connie Champion, Mike O'Donnell and Matt Hayek, who all seem to be in
support of renaming Sand Lake Recreation Area the Terry Trueblood Recreation Area.
Bourgeois seconded Gustaveson in thanking Parks and Recreation staff and further added his
thanks to John Westefeld for his work during this time as well.
O'Leary also thanked staff for staying in touch and Westefeld for his call this past weekend. He
will remember Trueblood for the extra time and effort that he put into community projects and
noted that we should all be inspired by his actions. Also, in keeping in that spirit, we should get
the public aware of what the Commission is doing and get their input as well. He then added the
suggestion of adding the McCollister Bridge to our tour list in September.
CHAIRS REPORT
Westefeld reported on his recent meeting with Mayor Bailey. They discussed the master plan
and also that the Commission would like to have a representative at council meetings on a
regular basis to update them on Commission activities. They also discussed the need for a
naming policy. Westefeld believes that while the council will most likely support the renaming of
Sand Lake, they would still like to have such a policy in place for the long run.
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 6 of 8
Westefeld noted that he will be writing a tribute to Terry Trueblood and will send to the Press
Citizen following Terry's memorial service.
DIRECTORS REPORT
First Avenue/Court Hill Trail Crosswalk: Moran spoke with Kris Ackerson in the Planning
Department about additional signage closer to the road in this area to better note who has the
right away. The department did not know why there are electrical wires hanging in this area and
will look into this.
Trail Applications: The pedestrian bridge at Peninsula Park and Sand Lake trail applications
are done.
Safe House Grants: Moran reported that the State is allocating grant hazard mitigation funds
for adding park shelters that include safe rooms and restrooms. The City has hired Shoemaker
Haaland to design. The CIP Plan includes such shelters to be placed in South Hickory Hill and
Court Hill South.
Splash Pad: The splash pad award will be discussed at the next Council Meeting with
construction starting soon after. While Neighborhood Services came up short on their amount
pledged, the City has gone ahead with approval of this project. The City will give $200,000
towards the project.
Memorial Shelter at Boys Baseball Fields: Mary Villhauer has donated $7000 to the
department to purchase a shelter in memory of her husband Howard. This shelter will be placed
between little league fields #4 and #5.
Dee Norton Shelter: Construction of the shelter in memory of Dee Norton has begun at
Hickory Hill Park. The family hopes to have a dedication at the end of August.
Memorial Service for Terry Trueblood: Terry's Memorial Service will be held Tuesday, July 14
at 11 a.m. at Park View Church in Iowa City. The Parks and Recreation staff has put together a
scrapbook of his accomplishments during his 23 years as director. They will present this to the
family at the visitation.
OTHER DISCUSSION:
Bourgeois asked what the status is of the position of Parks and Recreation Director. He asked if
Mike Moran would be appointed to that position. Moran reported that he does not know if that
will be the case or not. Bourgeois asked if it would be appropriate for the Commission to make a
motion to do so. Discussion ensued.
Gustaveson suggested that the Commission write a letter to Dale Helling encouraging him to
appoint Moran to this position.
Moved by Gustaveson, seconded by Bour~teois, that a letter be written and sent to Dale
Hellin~t Acting City Manager recommendinst that Mike Moran be elevated to the position
of Parks and Recreation Director Motion passed 7-0 with Krohmer and Loomer being
absent.
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 7 of 8
Gustaveson will draft a letter and make available at the Parks and Recreation Department for
Commissioners to sign. Moran expressed his gratitude to the Commission for doing so.
ADJOURNMENT:
Moved by Raaz seconded by Gustaveson to adjourn the meeting at 7:10 p.m. Motion
passed 7-0 with Krohmer and Loomer being absent.
PARKS AND RECOMMENDATION PARKS COMMISSION
July 8, 2009
Page 8 of 8
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2009
NAME
TERM
~
~
~
~
~
~
~
~
~
o~i ~
o ~
.~+ ~
~
N M LA LC ei ri
EXPIRE
S
David 1/1/11 X O/E X O/E X X X
Bourgeois
Lorin Ditzler 1/1/13 X X X X X X X
Maggie Elliott 1/1/13 X X X X X X X
Craig 1/1/11 O/E X X X X X X
Gustaveson
Aaron 1/1/13 O/E X X X X X O/E
Krohmer
Margaret 1/1/12 X O/E X X 0/E X O/E
Loomer
Ryan O'Leary 1/1/10 X X O/E X X X X
Jerry Raaz 1/1/12 X X X X X X X
John 1/1/10 X X X X X X X
Westefeld
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
LQ = No meeting due to lack of quorum
IP16
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
JULY 16, 2009 - 7:30 PM -FORMAL
CITY HALL, EMMA J. HARVAT HALL
MEMBERS PRESENT: Ann Freerks, Michelle Payne, Tim Weitzel, Elizabeth Koppes, Wally
Plahutnik, Josh Busard, Charlie Eastham
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Karen Howard, Sara Greenwood Hektoen
OTHERS PRESENT: Glenn Siders, Kim Edge, Kevin Don Adel, Meigen Fink, Jason Mascher,
Brian Fink, Libris Fidelis, Dorothy Dayton, Glen Stockton, Brian Maass
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 7-0 to approve SU609-00004, an application submitted by Arlington
Development for a preliminary plat of Stone Bridge Estates Part 6-9, a 102-lot, 36.32 acre
residential subdivision located north of Court Street, south of Lower West Branch Road, west of
Taft Avenue.
CALL TO ORDER:
The meeting was called to order at 7:30 p.m. by Chairperson Ann Freerks.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING USE ITEM:
REZ09-00003: Discussion of an application submitted by Southgate Development Company for a
rezoning from Medium Density Single Family Residential (RS-8) zone to High Density Single
Family Residential (RS-12) zone for approximately 4.29 acres of property located on Walden Road,
west of Mormon Trek Boulevard. The 45-day limitation period for this item is August 7, 2009.
Eastham announced that he was a member of a Board that has an interest in this application and recused
himself.
Howard described the property as irregular in shape, and as the last remaining parcel of the Walden
Wood subdivision located at Rohret Road, Mormon Trek Boulevard and Walden Road. The Walden
Wood subdivision has been developed over the last 30 years, Howard said. Howard presented an aerial
photograph for a better idea of the surrounding area and its topography. Just to the north of the parcel is
a retirement home. Across the street are some single family homes and duplexes. To the south is a
condominium association with attached units. A MidAmerican power station is to the east of the parcel.
Howard shared several photographs which showed various viewpoints of the parcel, noting the slope
from north to south on the property.
Howard said the applicant has submitted a concept plan. She noted, however, that this application was
just for a rezoning, and that the concept plan was intended to show how the property would be developed
in the future if it was rezoned. The plan shows the developer's intent to further subdivide the property into
individual townhouse lots. The concept plan illustrated 18 units that front on both Mormon Trek
Boulevard and Walden Road. There would be a private, rear drive with access to the garages behind the
units. Howard advised the Commission to keep in mind that this is a concept plan, not a subdivision
application at this point.
Planning and Zoning Commission
July 16, 2009 -Formal
Page 2
Staff reviewed the Comprehensive Plan to determine if the application was compatible with its vision for
the area. Howard said the property is in the Willow Creek area of the Southwest Planning District. The
district plan indicates that this area is appropriate for single family and duplex residential. The plan
specifically mentions this property, as it is one of the few remaining undeveloped parcels in that area.
The plan states that the property will require careful design given its topographic conditions and its
unusual shape and size. Howard said that the topography and shape would make the property difficult to
develop into detached single family homes, which is what would be allowed under the current zoning of
RS-8; thus, the request for a rezoning to RS-12. The level of density being proposed would still fall under
the RS-8 zoning levels; the RS-12 zoning is being requested to allow for attached townhome-style single
family dwellings.
Howard noted that there were a number of positive aspects to the proposed rezoning and lot lay-out. The
proposal is compatible with the density of the surrounding development, which has quite a mix of different
housing types. It allows the construction of townhouses, a popular and affordable housing type. The RS-
12 zone contains requirements for the main entrance of a dwelling to face the street and for a rear drive
with garages behind, both of which give the dwellings more of a residential appearance. The
Comprehensive Plan encourages compact infill development, Howard said, as well as proximity to
neighborhood services. Howard said this property is close by a neighborhood commercial area and
would therefore be a good location for additional housing.
Howard noted, however, that there are a number of issues that still need to be addressed. First, the
concept plan submitted is just that, a concept plan, and as such the achievable residential density cannot
actually be determined until the property is designed and engineered. If, for example, MidAmerican
Energy does not allow a driveway to be located over the gas pipeline easement, it may mean that fewer
dwellings can be achieved. Vehicular and emergency access will need to be from Walden Road, as the
City will not allow another access from the heavily trafficked Mormon Trek Boulevard. With access
coming from a private rear drive, it will have to be designed to accommodate emergency vehicles. The
applicant has also indicated that they would like to dedicate the land that contains the gas pipeline to the
City as open space. This idea has been forwarded to the Parks and Recreation Commission, but will not
be officially decided until a subdivision application is received.
Howard said the biggest outstanding issue was storm-water management. Drainage is a concern for this
property due to the sloping topography. The water from the site drains from north to south over land onto
the neighboring Walden Court Condominiums. The applicant has proposed a system of one or more
stormwater detention basins, but these basins would need to have an outlet into a storm sewer pipe.
Given that the only feasible storm sewer available is the private system that serves the Walden Court
Condominiums, the developer will have to get permission from the Walden Court Homeowners
Association for this connection. Before development can occur, there will need to be an agreement
between the Walden Court Condominium homeowners' association and the developer to get the water
drained off the property properly. Staff met with both parties today and it sounds like they are willing to
work together to come to some sort of resolution. Until a final agreement can be worked out, staff is
recommending deferral of this application for rezoning. If the developer and condominium association
come to an agreement whereby the proposed development can tie into Walden Court's private storm
sewer so the water can drain out to the public storm sewer along Rohret Road, then staff recommends
proceeding with consideration of the rezoning application. Howard noted that the City Engineer has
indicated that the City may be willing to take over the private storm sewer system in Walden Court if is it
determined to be up to City standards.
Staff recommends that the application be deferred until the next Planning and Zoning meeting so that an
agreement can be reached between the condominium association and the developer on the issue of
drainage. If at that time no agreement has been reached, then Staff would recommend indefinite deferral
of the application. The staff report outlines Staff's other recommendations, to be resolved after the
drainage issue has been worked out.
There were no questions for Staff and the public hearing was opened.
Glenn Siders, Southgate Development Services, said that he understood that the matter would be
deferred at tonight's meeting and that he would not waste the Commissioner's time with a presentation,
but that he is available for any questions. He said that he has no conflicts with Howard's presentation or
Planning and Zoning Commission
July 16, 2009 -Formal
Page 3
the staff report. He said that he is optimistic an agreement can be reached, and that each time the two
parties have met over the last two years they have come closer to reaching an agreement.
Kim Edge, 2633 Walden Road, said she had lived in her residence for 15 years. She said that she and
her husband are hoping that the Commission will not rezone the property to be higher density because
they are concerned about noise and traffic. Edge said that the neighbors had been asked by the City to
vote ten years ago as to whether or not they wanted this strip of land returned to native prairie. She said
that while the residents had voted in favor of returning the property to prairie, the prairie never came to
fruition. She said she once called the City to ask what had become of the prairie idea and that the
person she spoke with knew nothing about the vote.
Freerks asked Miklo if he knew what strip of land Edge might be talking about. Miklo pointed to an area
on the map where the gas pipeline easement is located north of the subject property and asked if this was
the park land to which Edge was referring. She said that it must be. Miklo said it was an area that was
dedicated to the City for a park when the property to the north was developed. He said that generally the
Parks and Recreation Commission develops parks with resident input, and that may be the process to
which Edge was referring. He said that Staff could check on it.
Kevin Don Adel, 43 Coll Court, described himself as a homeowner at the end of Coll Court, in the middle
of the cul de sac. He said that he wanted to make sure that the homeowners adjacent to the property are
a part of the discussions concerning drainage. He said the adjacent properties currently had some water
in their back yards, and he is worried that what might be a solution for the condominium association and
the developer, may prove to exacerbate the water problem for other neighbors. He said he just wanted to
ensure that homeowners like him are included in these discussions.
Freerks asked for clarification on whether Don Adel was a member of the homeowners' association that
had met with Staff and the developer earlier in the day. Don Adel said he was not.
Meigen Fink, 44 Coll Court, said that she lived right next to Don Adel. She said her family has lived in
that residence for nearly 11 years and has had drainage problems almost the entire time they have lived
there. She said that her back-yard is always wet, and that they have assumed it is coming from over the
hill. Fink said she worries that if this property is developed her yard will become a swamp. Fink noted
that where the proposal suggests a sidewalk, currently a wooded easement area exists which she fears
will be disturbed. She said she also had concerns about the type of properties that will be developed
there and the types of people who will be living there. She asked if the storm-water retention would
involve ponds; something which concerned her because there are many small children in the area.
Freerks asked Siders if he would mind addressing the concept plan's drainage system. Siders said that
he is presently anticipating two storm water basins, and that they are trying to design a system that would
shed the water from the parcel into the ponds. Siders said that re-grading the area will go a long way
toward assisting neighboring properties with their drainage problems. Siders said the basins would be
designed as "dry bottom" ponds, meaning that there is no water in them except when there are heavy rain
events.
Siders also explained that the rectangular section on the west side of the property is something the Parks
Department is looking at. He said that department will determine whether or not a sidewalk would be
desirable there. He said that the walkway easement that is shown on the map currently was actually
vacated some years ago. Siders said that some language about making a connection between Walden
Road and Mormon Trek Boulevard along the northern boundary of the property was involved in that
vacation, but that that would probably be renegotiated once the platting of the property begins.
Koppes said she thought Fink's other question might be related to the number of units in the development
that could be dedicated to low-income housing. Siders said he did not have a clue, and that he did not
anticipate any right now. Greenwood Hektoen said that the Commission really should not consider who
will be living in the unit. She said the job at hand is to consider what the best use of the land is. She said
that zoning cannot be done based on who may live in a certain area, but should be based on the
compatibility of the use with the neighborhood. Income level should not be a factor, Greenwood Hektoen
said.
Planning and Zoning Commission
July 16, 2009 -Formal
Page 4
Busard asked how many single family homes could be built on the land if it kept its RS-8 designation.
Siders said two homes at best. Siders said there are access issues as he does not think access would
ever be granted off of Mormon Trek. He said there is a 100 foot gas line easement that is very limiting.
He said it could probably be subdivided into two single family lots. Miklo said that Staff looked at that
question and had felt that it might be possible to get four homes on Walden Road with the required 40
foot lots and rear access. He said whether it would be viable to get four more lots on the Mormon Trek
side for single family was questionable.
Jason Mascher, 45 Coll Court, said he and his wife had moved to their home in April. His concern is the
drainage issues in his back yard. He said that all of the neighborhood yards are wet as there is not
enough grading for the water to run toward the ravine behind his home. Mascher said that he is worried
that the drainage issues would be exacerbated by further development and that he too would like to be a
part of discussions with the developer, the condominium association, and Staff regarding drainage.
Mascher said he is definitely not in favor of a sidewalk that runs from Walden to Rohret Road as it would
severely disturb the privacy of the four homes in his area. He said he is in favor of more single family
homes rather than a higher density development.
Brian Fink, 44 Coll Court, said that in addition to his concerns about drainage, he had major concerns
about the trail shown going through the easement. The easement serves as a very valuable, heavily
wooded buffer, Fink said, between his neighborhood and the new development to the right. Fink said he
would suggest moving the trail from its proposed location further away from the property lines to promote
privacy.
Howard suggested that she could clarify this issue somewhat. Howard said that when the property was
originally subdivided, there was an agreement to have a sidewalk, a public access in that location.
Freerks asked how long ago that was. Miklo replied that he believed it was in the 1980's. Howard said
that a portion of the sidewalk was built behind the Walden Court condominiums, but the portion in the gas
pipeline easement was never built because the developer asked to have that portion vacated because it
was too steep to make it accessible. The City agreed to vacate that easement. Howard explained that
even though the easement does appear on the map, it really is no longer there and should be taken off of
the map. Howard further explained that there is no plan by the developer to put a sidewalk in that
location; it is a remnant on the map of former plans. The developer would like to dedicate the 100 foot
wide gas pipeline easement to the City as an open space designation. This would then become park land
if the Parks and Recreation Commission agreed to accept it. It would not be until the Parks and
Recreation Commission accepted the land that discussions as to what to do with it would take place.
Freerks noted that there would be public discussion and conversation about what became of the park.
Howard said that was correct, and that at this stage the Parks and Recreation Commission has not even
had a chance to take a look at it.
Miklo pointed out that to the south of Rohret Road there is a trail that is dedicated to the City as a part of
the parks system. The trail goes through the Mormon Trek Village area. Miklo said that the thinking at
one time was that it might be possible to extend that trail up through the pipeline easement and through to
the north. Miklo said that Parks and Recreation will look at topography as one basis for making its
decision about the land's use. Miklo said there is some discussion that the topography of this piece of
land may be too steep for a trail. He suggested that property owners in the area who wished to weigh in
on the matter send an a-mail or letter to the Parks and Recreation Director. Freerks noted that the
necessary a-mail address is available online or could be found by contacting Staff.
Jason Mascher, 45 Coll Court, asked who he could get contact information from for Southgate or Walden
Court residents in order to collaborate with them. Freerks advised Mascher to wait until the Commission
finished and then to talk to Siders directly. She said if he had any troubles he could contact Staff.
Libris Fidelis, 320 South Dubuque Street, said that although he had arrived late due to his attendance at a
different Commission's meeting, and had neither seen the plans for the development nor heard the
discussions regarding them, he would advise against any high density housing for the area as it would not
really fit in with the neighborhood. Fidelis said that given the strange shape of the parcel, trying to cram
a large number of units into the area could give the wrong impression and would be like an old-fashioned
trailer park. Fidelis said that he sympathized with the developer and the property owners, but that he just
did not see high density as a good option for that piece of property. Fidelis said there are small houses
Planning and Zoning Commission
July 16, 2009 -Formal
Page 5
located all over Iowa City that have 1600 square feet or fewer. Fidelis said that smaller houses of this
type could be offered to low-income individuals with some sort of steady income; however, not for those
who are simply impoverished. Fidelis said there is a need in the community for small residences for low
income individuals and retirees. Fidelis said that he personally would like to purchase such a home on
Park Street; however, given the economic situation and his own lack of funds, he is left out completely of
such an opportunity. He stated that high density housing in that neighborhood would detract from it and
would generally not fit in.
Dorothy Dayton, Walden Court, said that she has a little trouble seeing why high density would not fit in
nicely in that space. Dayton said that on the right side of Mormon Trek there are townhomes; south of
Rohret Road there are also townhomes and a condominium association; Walden Court is duplexes.
Dayton said that it seemed to her that there was high density development in that neighborhood already
so she did not see how Southgate's plan was out of sync with the neighborhood. She said it certainly
seemed like a better use of the land than to let it sit there vacant. Dayton said that Southgate's plan
leaves about 83% of the land without buildings on it. She said that the property will undoubtedly be
developed sometime, and that this is the best plan she has seen for it.
Jason Mascher, 45 Coll Court, said he disagreed with Dayton. He said that he believes that having the
area less densely populated is also a viable option, and one he wishes the developer would more fully
investigate. Mascher said that while there is a mix of housing in the area, if one asked the families in the
surrounding neighborhoods, most of them would say they prefer a lower density than that currently
proposed by Southgate.
There were no further comments and Freerks closed the public hearing.
Payne motioned to defer REZ09-00003, a request to rezone approximately 4.29 acres from Medium
Density Single Family Residential (RS-8) zone to High Density Single Family Residential (RS-12),
until there is a plan for storm-water management that meets City standards.
Koppes seconded.
Miklo said that the deferral would be until the August 6th agenda. If there is no resolution prior to August
6th, then the meeting would be cancelled and the issue would be put on the August 20th agenda. Freerks
noted that generally a deferral would have to be granted by the applicant at this point. Miklo said that the
45-day limitation period would have to be waived in order for the matter to be deferred beyond the August
6th meeting. Siders indicated that a waiver would be granted if needed. Miklo said that interested parties
could check the City's website closer to the 6th, or call into the Planning office that week to make sure
there is a meeting.
Weitzel said the landscape was clearly steep and that it was obvious something would have to be done
on drainage issues given the number and variety of comments on the subject. He said he thought it was
entirely appropriate to defer.
Freerks said it is clear that there are some issues that have to be worked through and that regardless of
what sort of development takes place on the lot in the future, it would have to be something that improves
the drainage situation overall and does not make things worse. Freerks said this was something she
would be looking at as she considers the matter. She agreed that deferral was the best course for now.
A vote was taken and the motion carried 6-0 (Eastham abstaining).
DEVELOPMENT ITEM:
SUB09-00004: Discussion of an application submitted by Arlington Development for a preliminary
plat of Stone Bridge Estates Part 6-9, a 102-lot, 36.32 acre residential subdivision located north of
Court Street, south of Lower West Branch Road, west of Taft Avenue. The 45-day limitation period
for this is August 10, 2009.
Miklo said that the preliminary plat of Stone Bridge Estates, parts 5-9, was approved in 2006. Miklo
explained that Part 5 is down along Court Street and that it has been final platted, allowing the developer
Planning and Zoning Commission
July 16, 2009 -Formal
Page 6
to actually sell the lots and get building permits. The preliminary plat for the remainder of the subdivision
expired after a two year period. Subdivision codes require that a plat expires after two years so that if
there have been changes to the subdivision and/or zoning codes in the interim, the development would
have to comply with them unless there is some significant reason for granting an exception. In this case,
Miklo said, the applicant is submitting an application for re-approval of Parts 6-9. Miklo noted that the plat
is essentially the same as it was when originally approved in 2006, with the exception of some minor
adjustments to lot lines and sidewalk locations. Miklo said that there have been changes in the
subdivision codes that would apply to this development. There is a requirement that street right of ways
increase from 50 feet to 60 feet; street widths potentially decrease from 28 feet to 26 feet; and sidewalk
width requirements were increased from four feet to five feet.
Miklo said that all of the north/south streets have already been started in the development, and only three
of the east/west streets have not been started. The City Engineer feels it would be difficult for the
developer to transition to the wider right-of-way, given the lack of "T" intersections on the street, without
creating difficulties with property lines and maintenance issues. As a result, the engineers recommend
that the streets remain at their current widths of 50 feet, maintain 28 feet of pavement, and four foot
sidewalks. The exception would be an east/west street that has not been started yet and will connect to
Taft Avenue; that street will meet the new standards.
Miklo said that another change is that Staff has recommended an additional sidewalk that will provide a
path or link to the private open space. Miklo noted that in the area is a parcel that has been donated to
the Parks Department, and which contains remnants of a historic stone railroad bridge. The
Comprehensive Plan calls for this area to be developed as a park and to preserve that bridge and
possibly incorporate it into a trail network. The remainder of the trail is on a series of outlots that are to be
owned and maintained by the homeowners' association. There is a 15 foot easement that gives public
access or rights to travel on that trail, but does not open the entire outlot to the public.
Staff is recommending approval of the plat.
Eastham asked if any consideration had been given to just dedicating the outlots to the City rather than
the homeowners' association. Miklo said there had been discussion of this a couple of years ago, but
that the Parks and Recreation Commission did not wish to take over the outlots due to the maintenance
costs.
Eastham noted that the plat shows three pillars that are remnants of the bridge, only one of which is
actually in the current plat. Eastham asked if Staff was confident that the City would be able to acquire
the remaining parts of the old stone bridge when the land to the east was developed. Miklo said Staff
was pretty confident of that because the area will require a rezoning. When Stone Bridge Estates was
rezoned a conditiona- zoning agreement requiring the dedication of the bridge to the City was put in
place. Staff would recommend a conditional zoning agreement with similar requirements when the land
to the east is rezoned.
Freerks opened the public hearing.
Florence Stockman, Stone Bridge Estates, said she had lived in her current residence about five years.
She noted that she came before the Commission a couple of years ago, and that she was returning to
echo the same concerns that the park lands in the area remain a high priority for the Commission, just as
it is for the neighbors. She said that in the present plat there are a few more inches of park land in the
area, and that she was pleased to hear Eastham's comments regarding acquiring the land where the
additional pillars stand. She said she was concerned about the outlot and trail system because the
neighborhood is not organized in any way yet. She said that hearing that the trail system will be the
property of the neighborhood association leads some neighbors to wonder what they are getting into.
Stockman said she had come before the Parks and Recreation Commission and that they had indeed
expressed an inability to pay for maintenance of more land, but that they did say they would send
someone out to keep the parks up. Stockman said that she was glad to hear that Thomas Street was
going to be wider, as the trail was to be on one side and the creek on the other and she had wondered
how that would all be accommodated.
Planning and Zoning Commission
July 16, 2009 -Formal
Page 7
Stockman said that she hoped Arlington would be developed closer to Court Street; Part 6 is not
completed and there are quite a few lots in Part 5. She said that access to Court Street is good but that
there is a lot of traffic on Taft Avenue, which has not been improved. Stockman said she wondered when
the City and the County would decide to do something about Taft. She said that if Parts 7, 8, and 9 are
approved and development begins soon after, then that could be a problem in terms of more traffic onto
Taft. Stockman requested that the Commission once again ask the developer to develop Parts 5 and 6
completely before moving on to Parts 7, 8, and 9, to give time for improvements to Taft. She noted that
the developer had been moving dirt in Parts 7 and 8 in recent days.
Stockman reiterated that neighbors were not yet organized into a homeowners' association and that she
felt the trail system needed to be addressed at the level of the Commission and the City Council. She
thanked the Commission for preserving the area with the stone bridge and noted that she had pulled
together a history of the area for the Commissioners.
Freerks asked Stockman if she was the person who had provided photographs of the area when the
preliminary plat had previously been approved. Stockman said that she was. Freerks noted that there
had been a lot of discussion about the bridge and the need to preserve it, and thanked Stockman for the
information.
Brian Maass, 115 Eversoll Lane, said that his concern was with the maintenance of the trail. He said that
no homeowners' association had yet been formed, nor had residents had a chance to meet with the
developer. Maass said that with Scott Park is so close by, his recommendation would be to try to coax
the City into maintaining the outlots as well. Maass said that because the stone bridge is such a
wonderful thing he would like to see the developer put in some sort of trail or sidewalk to the area through
some of the lots that have not yet been developed. Maass said that on the western part of the plat there
are a couple of ponds in the Mayfield Condominium Complex that have nice trails surrounding them. He
said this is a great place to go for walks in the evening and that it connects with a couple of other trails off
of Court. Maass said he would urge the developer to put in some sort of walkway off of Eversoll or
Chadwick to connect down to the park.
Freerks asked Miklo to comment on the trail system in that area. Miklo said there is currently an eight
foot walkway on Court Street and a trail in Windsor Ridge south of Court Street. He said he believed a
trail was being installed in a development on the east side of the creek that will eventually be continued
up along the creek. Miklo said the plan is to basically use the creek bed as a trail network. He said he
did not believe there were any east/west trails in the neighborhood. Miklo said the trails referred to by
Maass were required in order to break up the long blocks in that development.
Eastham asked Miklo about the sequence of when the trail might be built and the outlot dedicated to the
City. Miklo said the park is in Part 8 of the subdivision, so the answer to that really depends on the
housing market and the pace of development. Eastham asked if it was the developer's decision what
order to develop the phases, and Miklo replied that it was both the developer's and the City's decision.
Miklo said that at the time the plat was first approved, Lower West Branch Road had not been improved
and so the preference was to develop from Court Street and move north. Presently, Lower West Branch
Road is improved and the developer could final plat those areas and move from the north to the south if
he wished. As it stands, the phasing is Parts 6, 7, 8, and then 9, Miklo said. Payne asked if the
developer could do Part 9 next if they had an agreement with the City to do so. Miklo said that was
correct. Miklo said that sometimes plats are phased for timing purposes but at this point he did not think
the City would have any objection to changing the phasing around. Eastham followed up by asking when
people can expect trails to be developed. Miklo said the trails are being put in as sections of the
development are built, at the time the roads are put in. Miklo said that residential sidewalks are done as
individual houses are built, but that if sidewalks or trails are on outlots or common areas, then they are
done at the time the streets are put in.
Koppes asked if moving dirt on Parts 7 and 8, as the developer was reported to be doing, was
acceptable. Miklo said he would have to check with Public Works on that. Miklo said that generally an
approved preliminary plat gives authorization to grade. He said that because this preliminary plat was
expired, he would have to check to see whether the grading permit was still good or not.
Planning and Zoning Commission
July 16, 2009 -Formal
Page 8
Payne asked for clarification on the maintenance of the trail. Miklo said that the City will only maintain the
portion of the trail in Outlot B, the public part. The developer will initially be responsible for the trail, and
the outlots, the private open spaces. Eventually that responsibility will be turned over to the homeowners'
association. Access easements will allow the public to travel those trails, but they will not be publicly
owned. Payne asked if the homeowners' association will be responsible for removing snow and repairing
the sidewalks and Miklo said that they would. Greenwood Hektoen added that the trails and outlots will
be maintained by the developer until such time as a homeowners' association is formed and the upkeep
is turned over to the homeowners' association. Freerks asked if that was in the legal papers, and
Greenwood Hektoen said that it was.
Freerks reminded everyone that public hearing was still open.
Florence Stockman said that when they purchased their lots they were given a covenant about the
homeowners' association. Stockman said the homeowners' association was put into effect in January of
this year by the developer sending residents bills for dues. Stockman said that no meeting had taken
place, no bylaws had been developed; the neighbors had simply been assessed a fee. Stockman said
that there have been promises of meetings in the past, but that nothing has materialized. Freerks asked
if Stockman had been able to get a hold of the developer. She said that he talks in a friendly manner
about developing the association but that nothing comes to fruition. She said she had called the City to
see about forming a neighborhood association, but that it was her impression that a homeowners'
association needed to come first. Freerks asked Greenwood Hektoen if she had any comments on the
matter. Greenwood Hektoen said that usually the City does not get involved in these matters but that it is
typical for a homeowners' association not to be formed until 75% of the lots are sold. Control remains
with the developer until that time, even if the dues are already being paid by homeowners. She added
that without seeing the documents for this particular homeowners' association she could only speak in
general term. Freerks advised Stockman to contact Marcia Bollinger about forming a neighborhood
association, which, she cautioned, was very different from a homeowners association.
Brian Maass, 115 Eversoll Lane, said that he lives in Part 4 of Stone Bridge Estates. He said that his
covenant mentions a homeowners' association but only for Parts 1 through 4. He asked if the developer
intended to create a different homeowners' association for Parts 6 through 9. He said he felt like the cart
was being put before the horse as they were paying a fee and no association existed yet. Freerks said
she did not think the Staff would have access to that information. Greenwood Hektoen advised Maass to
read the documents filed at the time he acquired the property. She said they would include information
on how to amend the homeowners' association declaration. To include additional parts or phases, an
amendment would be required.
There were no further comments and the public hearing was closed.
Payne made a motion to approve SU609-00004, an application submitted by Arlington
Development for a preliminary plat of Stone Bridge Estates Part 6-9, a 102-lot, 36.32 acre
residential subdivision located north of Court Street, south of Lower West Branch Road, west of
Taft Avenue.
Plahutnik seconded.
Eastham said he would go ahead and support the motion in part because he feels this is the best
resolution for preserving the stone bridge and developing north/south trails in the area. He said he would
like to comment that the questions about homeowners' financial responsibilities in maintaining the outlots
have made him wonder if the City is really doing the best it can to promote amenities, trail systems, green
spaces, etc., while still being fair to people who buy homes and therefore assume some of these
maintenance costs. He said one question to ponder is who is paying for the maintenance of our trail
systems that are under the responsibility of homeowners' associations. Eastham said a number of
people do not really know how homeowners' associations work and what the establishment of one in the
development process entails, nor the transition process between developer control and homeowner
control. Eastham said he found this lack of understanding unsatisfying.
Plahutnik said he viewed this application as a sort of book-keeping matter. He said the expired
application is being brought up to date; the issues with the new subdivision code have been addressed;
Planning and Zoning Commission
July 16, 2009 -Formal
Page 9
and issues such as relationships between homeowners and developers are outside the Commission's
purview. Plahutnik said he would be supporting the application.
Busard said the application meets the requirements of the subdivision regulations and he will vote for it.
Freerks said she too would be voting in favor of the motion. She said it makes god common sense to
continue the roads as they were begun and not to try to re-do them. She said she also thinks it is wise to
add to the width of the road that had not yet been developed. She said she was happy to see the bridge
will be preserved and an area where a lot of people can enjoy it will be created. She said the application
meets all of the requirements and she too will be in favor.
A vote was taken and the motion passed 7-0.
Miklo added that there is a planned development overlay for this application, a requirement of which is
that there is common open space. At the time of the final plat, the developer is required to provide legally
binding instruments stating how the financing and maintenance costs will be handled. Miklo said that
when the final plat is submitted there will be more detailed information on the maintenance of the open
space and the plan for the homeowners' association than is typically available because of this planned
development overlay.
CONSIDERATION OF MEETING MINUTES: June 18, 2009:
Busard motioned to approve the minutes.
Eastham seconded.
The minutes were approved 7-0.
OTHER:
Miklo stated that Staff will let the Commission know if there is to be a meeting on August 6tn. If the
drainage issues are not yet resolved, then the meeting will be cancelled and the Commission will meet
again on August 20~n
Busard asked if it would be possible to move the meeting time for Planning and Zoning meetings to 7:00
p.m., rather than its current start time of 7:30 p.m. Freerks noted that this had been discussed in the
informal meeting on Monday, and that in the past there had been questions as to whether it would be
possible to have Planning and Zoning meetings begin at 7:00 p.m. like City Council meetings do.
Commissioners agreed that the 7:00 p.m. time would work for each of them. Freerks said that she felt
that before the switch was made effort should be made to notify regular attendees. Miklo said that for
anything that is on the agenda the neighbors are notified of the date and time of the meeting. Miklo said
when the switch is made, the time will be highlighted. He suggested making the switch not at the next
meeting but at the meeting after that, since there had been a number of attendees tonight. Busard asked
how the time switch would work for Staff. Staff said 7:00 p.m. would be fine.
Freerks said that there had been an article in the newspaper about Hieronymus Square and some of the
high rise building projects that were going to potentially go up on Burlington Street. Freerks said the
article mentioned some changes to plans. She wondered if Miklo could fill the Commission in on that
without going into afull-blown discussion since it was not an agenda item. Miklo reported that the paper
said that because of the recession, financing for the size of project originally approved was not available.
Miklo clarified that only one project discussed in the article was actually approved by the City Council.
The Hieronymus Square project was approved under a conditional zoning agreement requiring at least a
seven story building, among other things. If the developers chose to go with a smaller building that was
not at least seven stories then they would have to come back before the Commission for an amendment
to the conditional zoning agreement.
Koppes noted that there was also an article in the paper concerning a green industrial park. She asked if
there was anything that the Commission would be seeing with that any time soon. Miklo said he was
skeptical that anything would be seen soon. He noted that the property was in an area that has no
Planning and Zoning Commission
July 16, 2009 -Formal
Page 10
sanitary sewer and no street access, though it does have the possibility of water. He said that in order for
the area to be developed some very expensive roads would have to be put in. He said the discussions
with the developer are in the very preliminary stages.
ADJOURNMENT:
Weitzel motioned to adjourn.
Busard seconded.
The meeting was adjourned on a 7-0 vote at 7:45 p.m.
slpcd/m ins/p&z/2009/p&z07-16-09.doc
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Preliminary Minutes
August 2009
MINUTES
SENIOR CENTER COMMISSION
AUGUST 25, 2009
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Chuck Felling, Jay Honohan, Sarah Maiers, Charlotte
Walker, Nancy Wombacher
Members Absent: Merce Bern-Klug, Michael Lensing
Staff Present: Linda Kopping, Emily Light
Others Present: Dianne Day
RE,~OMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 3:30 PM. Jay Honohan chaired the meeting.
APPROVAL OF MINUTES FROM JUNE 30.2009 MEETING:
Felling asked for the minutes to be adjusted to reflect that he was asking about
safety concerns related maintenance storage issues during the discussion about
the future of the ceramics room
Motion: To accept the minutes with Felling's correction. Motion carried on
a vote of 5/0. Maiers/Wombacher.
P~~RLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
Curriculum committee chair Dianne Day presented a review of the Senior Center
curriculum committee's activities over the past year:
Michelle (BuhmanJ formed the curriculum committee a year ago with 6
volunteers. 1 was elected chairman and Jean Martin was elected
secretary. We meet the second Tuesday of each month from 11: 30 AM to
1:00 PM. This past year was spent mainly helping out with special events,
both in originating and promoting events such as Martin Luther King week
activities, ~i bowling tournament, participating in the Gay Pnde parade,
and of course our major project has been to organize the Public Forums to
be presented this September.
IP17
Preliminary Minutes
August 2009
This year we have expanded to 11 members representing the major
interest groups at the Center to ensure that we have a better picture of the
activities and needs of the membership. We have also divided into three
sub-committees including programming, evaluation, and promotion/
outreach. These committees are currently meeting to fine tune their goals
for the coming year.
In general, the programming committee will work on special events, help
locate instructors, and create new classes. The evaluation committee will
be kicking off a major evaluation event in September in three areas: new
class evaluations completed by students, an instructor survey to
determine how the Center is meeting the needs of instructors; and a
verbal survey of members to be conducted at various times at the Center
by members of the curriculum committee to see if members feel their
needs are met and how we can improve. The promotion/outreach
committee will work on promoting the Center and its activities in various
ways, including working with groups outside of Iowa City to publicize the
activities of the Center through the establishment of a speaker's bureau of
Senior Center members. Officers for the coming year include Day as
chair, Louie De Grazia as vice chair, and Jean Martin as secretary.
COMMISSION ASSIGNMENTS:
Honohan will write the web article for the August meeting and visit the Board of
Supervisors. Maters will visit the City Council to report on the August meeting.
Felling will write the web article for the next meeting.
PUBLIC FORUM UPDATE: Day presented a report from the planning committee
for the Public Forums:
We have about 6 active members recruited from the curriculum
committee, Senior Center members, and the general public. Senior Center
staff has not been present at these meetings but have been available to
answer questions at any time. They have been very supportive, patient,
and helpful to all of the members of the committee.
The general format of the program will include g-eeters, an informational
packet, including activities at the Center, and a program guide if they don't
have one. Apple juice and cookies will be served as refreshments. SCTV,
the Senior Center TV station, will be filming both events. 1 will make a few
opening comments, as well as discuss the general guidelines of the forum.
We have asked representatives of various interest groups at the Senior
Center, including music, fitness, SCTV, and lectures, to give a brief 3
minute overview of each area. We will be limiting questions and comments
to 2 minutes per person, with no one speaking again until everyone else
Preliminary Minutes
August 2009
has been heard. 1 will remind the audience that this is a discussion, not a
debate, and that this forum is to learn how the Senior Center works,
correct misinformation, and discuss the goals of the Senior Center as
seen by those present.
One way we are going to promote greater knowledge about the Center is
to have a series of posters titled aDid You Know" with facts about the
Center. A few of these are now posted in the Senior Center as well as
other public facilities in the Iowa City/Johnson County area. More will be
posted at the time of the forum. Cari Malone has worked diligently to make
sure the information is correct and concise. We expect the forums to last
not longer than 1.5 hours depending on the discussion. We will also offer
tours of the building after the forum ends for those interested.
Special invitations have been sent to the Mayor, City Manager, City
Council, Johnson County Board of Supervisors, Senior Center
Commission, legislators, as well as administrators of various senior
related agencies and living facilities. Press releases have or will be sent to
the local papers and radio stations.
1 feel that the planning committee has worked diligently to prepare and
promote these forums. Every public agency needs to actively evaluate
what it does and if it is indeed serving the needs of its members as well as
the whole community. The Iowa City/Johnson County Senior Center is no
exception. 1 would like to thank you as commission members for
encouraging us to hold these public forums. Thank you.
Honohan suggested that the planning committee invite the new candidates for
the City Council. The Commission made suggestions of additional groups to be
invited and represented at the forums, including cards, billiards, quitters, and
volunteers. Day said the committee is working to find a balance between
representing participants of several different Center activities and leaving ample
time for public discussion and questions. Kopping suggested inviting volunteer
leaders of all activity groups to attend the forum so that each group feels like their
perspective is valued and they have an opportunity to represent their interests.
Kopping pointed out that she has been invited to attend the public forums in
order to provide information as questions arise. She described her role as
someone who will "speak when spoken to.~ Honohan agreed and expressed that
he believes the Commission members in attendance should adopt a similar role.
Motion: To adjourn for a meeting of Iowa City Senior Center Fund, Inc.
Motion carried on a vote of 5/0. Maiers/Feliing.
RECONVENE THE AUGUST 25 MEETING OF THE SENIOR CENTER
COMMISSION
Preliminary Minutes
August 2009
FUTURE MEETING DATES AND TIMES;
The Commission discussed choosing a different day to hold regular meetings in
order to accommodate the teaching schedule of Merce Bern-Klug. Everyone
agreed that Thursday afternoons would be the most convenient for all members.
Motion: To set the regular meeting time as the aftemoon of the third
Thursday of month. Motion carried on a vote of 5/0. WombacherlMaiers.
OPERATIONAL OVERVIEW:
Accreditation Plan: Kopping said the Center has a new Master of Social Work
student intern who wants #o participate in Center operations at the "macro" level.
In accordance with this, she will be coordinating a large portion of the self-
evaluation procedure that is outlined in the national senior center accreditation
process. Over the next few months, she will be bringing together broad-based
committees to complete comprehensive evaluations of the Center in 6 of the 9
operational areas identified in the self-evaluation. Kopping told Commission
members that they will likely be contacted to serve on some of these committees.
Annual Report on FY2009 Commission Accomplishments: Kopping asked the
Commission to review the document that was distributed electronically and
submit recommendations for improvement to her by noon on Friday. The frnal
document will be submitted to the City Manager's office early Friday aftemoon
and subsequently published in the city's annual report of commissions and
boards.
Motion: To approve the report, subject to any Commission suggestions, for
submittal to the City Manager. Motion carried on a vote of 5/0.
MaierslWombacher.
Showgrs in Weictht Room: Kopping said that the warranty for the shower design
and construction is expired by a few months. We are looking for a permanent fix,
so C. Buhman will be working with a contractor to have the shower floors re-
sloped in the near future.
Participation Reports: Kopping referred the Commission to the participation
reports in the Commission packet. The format presented in the packet used
information collected in April 2009 for demonstration purposes only. This format
will not be retroactively adopted for FY09, but will be used going forward in FY10,
beginning with July 2009.
In this format, volunteers have been pulled out of every activity and listed
separately. Visits have been divided to show activity from 8 AM to 5 PM Monday-
Friday, as well as activity outside of those times (evenings, weekends, and early
mornings). The report also separates activities that occur outside of the building.
Preliminary Minutes
August 2049
Walker asked why the extreme detail is necessary and said she thinks the
information in the reports is distorted. Kopping said that the purpose of
maintaining these counts with such a high degree of detail is to document use of
the facility and demonstrate interest in Senior Center programming. This type of
information is also used in grant reports and annual reports.
Kopping explained that each count in the reports represents a visit, not
necessarily a single person. A person who comes to the Center to attend two
different classes and eat lunch on a single day will be counted three times. The
reports reflect the frequency of participation, not an unduplicated number of
individuals using the Center.
Parkins Program: Kopping reported that the Center is discontinuing all currently
used parking stamps as of September 1. A new stamp `SCP' will be distributed
on the first floor only, at the front desk, operations assistant's office, and
coordinator's office. Parking validation will only be issued to current members
with Senior Center parking permits, Senior Center volunteers, and meal program
participants who only come to the Center to dine. Parking validation will not be
provided to in-house agency volunteers and employees.
COMMISSION DISCUSSION:
Maiers suggested not having a bowl of candy at the quilt raffle stand. She noticed
several people taking advantage of the candy bowl. Maiers said she thought the
Coralville Hy-Vee was a good place to have a quilt raffle table because of the
extremely high traffic.
Walker noted that May minutes are not on the website yet. Walker asked about
the Newcomers Club meeting in July. Walker was told not to attend the meeting
because there were already too many Commission members scheduled to
attend, but she believes there were not enough members present to require her
exclusion. Kopping said she would look into the situation and apologized for any
misunderstanding. Walker asked why the staff is not at the current meeting.
Kopping said that staff attends Commission meetings as their reports require.
ADJOURNMENT:
Motion; To Adjourn. Motion carried on a vote of 5/0. Wombacher/Felling.
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