HomeMy WebLinkAbout2003-05-06 Resolution Prepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041
RESOLUTION NO. 03-124
RESOLUTION TO ISSUE CIGARETTE PERMITS
WHEREAS, the following firms and persons have made application and paid the mulct tax
required by law for the sale of cigarettes, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be
granted and the City Clerk is hereby directed to issue a permit to the following named persons
and firms to sell cigarettes:
Liquor House - 326 S. Clinton Street
Passed and approved this 6th dayof Ma,y ,20 03 .
MAYOR
Approved by
CI~LERK - ' City Attorney's Office
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
;{ Pfab
X Vanderhoef
X Wilburn
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, lA 52244, 319.339.6100
RESOLUTION NO. 03-125
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM DAVE'S FOX HEAD TAVERN
WHEREAS, on April 8, 2003, Scott Christian Hage, in Johnson County District Court,
was convicted of or pled guilty to selling or providing tobacco to a minor in violation
Iowa Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea, Hage was
an employee of the establishment operating under the retail cigarette permit issued to
Dave's Fox Head Tavern, 402 E. Market Street, Iowa City, Iowa 52245; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being
convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing
and proper notice; and
WHEREAS, on April 17, 2003, Dave's Fox Head Tavem waived its right to the hearing
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's
violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk
of the City of Iowa City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $300.00 civil penalty on behalf of Dave's Fox Head Tavern.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED: gay 6 ~ 2003
Mayor, City of Iowa City
City"'Cle~:k, City of Iowa City
Resolution No. 03-125
Page _ 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 3 I9.339.6100
RESOLUTION NO. 03-126
RESOLUTION ACCEPTiNG PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM GASBY'S EAST
WHEREAS, on March 13, 2003, Michael Joseph Johnston, in Johnson County District
Court, was convicted of or pled guilty to selling or providing tobacco to a minor in
violation Iowa Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea, Johnston
was an employee of the establishment operating under the retail cigarette permit issued to
Gasby's East, 2303 Muscatine Avenue, Iowa City, Iowa 52240; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being
convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing
and proper notice; and
WHEREAS, on April 18, 2003, Gasby's East waived its right to the hearing required by
Iowa Code § 453A.22(2) and accepted responsibility for its employee's violation of Iowa
Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk of the City of Iowa
City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $300.00 civil penalty on behalf of Gasby's East.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED: May 6, 2003
M~ayo~:, City of Iowa City
City C er , City of Iowa City
Resolution No. 03-126
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon mil call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 03-127
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAiVER OF RIGHT TO HEARING FROM TOBACCO OUTLET PLUS//537
WHEREAS, on March 12, 2003, Jo Ann Lindle, in Johnson County District Court, was
convicted of or pled guilty to selling or providing tobacco to a minor in violation Iowa
Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea, Lindle was
an employee of the establishment operating under the retail cigarette permit issued to
Tobacco Outlet Plus #537, 923 South Riverside Drive, Iowa City, Iowa 52246; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being
convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing
and proper notice; and
WHEREAS, on April 21, 2003, Tobacco Outlet Plus #537 waived its right to the heating
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's
violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk
of the City of Iowa City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to heating and
payment of $300.00 civil penalty on behalf of Tobacco Outlet Plus #537.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED: Iqay 6, 2003
Mayor, City of Iowa City
City ~lerk, City of Iowa City
Resolution No. 03-127
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
× O'Donnell
X Pfab
X Vanderhoef
× Wilbum
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 03-128
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM THE Q BAR
WHEREAS, on April 8, 2003, Lindsey Renee Kayl, in Johnson County District Court,
was convicted of or pled guilty to selling or providing tobacco to a minor in violation
Iowa Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea, Kayl was
an employee of the establishment operating under the retail cigarette permit issued to The
Q Bar, 311 Iowa Avenue, Iowa City, Iowa 52240; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being
convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing
and proper notice; and
WHEREAS, on April 23, 2003, The Q Bar waived its fight to the hearing required by
Iowa Code § 453A.22(2) and accepted responsibility for its employee's violation of Iowa
Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk of the City of Iowa
City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $300.00 civil penalty on behalf of The Q Bar.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED: tday 6, 2003
Mayor, City of Iowa City '
City)21erk, City of Iowa City
Resolution No. 03-128
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roil call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 03-129
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM KUM & GO STORES #52
WHEREAS, on March 14, 2003, Jami Lee Shackelford, in Johnson County District
Court, was convicted of or pled guilty to selling or providing tobacco to a minor in
violation Iowa Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea,
Shackelford was an employee of the establishment operating under the retail cigarette
permit issued to Kum & Go Stores #52, 25 West Burlington Street, Iowa City, Iowa
52240; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being
convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing
and proper notice; and
WHEREAS, on May 1, 2003, Kum & Go Stores #52 waived its fight to the heating
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's
violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk
of the City of Iowa City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation.
NOW, THEREFORE, BE 1T RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $300.00 civil penalty on behalf of Kum & Go Stores #52.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED:~
Mayor, City of Iowa City
City'Clerk, City of Iowa City
Resolution No. 03-129
Page
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Andrew Chappell, Assistant County Attomey, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 03-130
RESOLUTION ACCEPTING PAYMENT OF $1500.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM HY-VEE FOOD STORE #1
WHEREAS, on March 13, 2003, in Johnson County District Court, Katherine Marian Pemicone
was convicted of or pled guilty to violating Iowa Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea, Pernieone was an
employee of the establishment operating under the retail cigarette permit issued to Hy-Vee Food
Store #1, 1720 Waterfront Drive, Iowa City; and
WHEREAS, them was a prior violation of Section 453A.2(1) by one of this business's employees
or agents within a two-year period.
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette
permit may be subjected to a civil penalty of $300.00 the first time its employee is convicted of or
pleads guilty to a violation of Iowa Code § 453A.2(1) and, at the establishment's option, either a
$1500.00 civil penalty or a suspension of its permit for a period of thirty (30) days the second
time its employee is convicted of or pleads guilty to such a violation within a two-year period,
each after a hearing and proper notice; and
WHEREAS, on or about April 25, 2003, Hy-Vee Food Store #1 waived its right to the hearing
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's violation of
Iowa Code § 453A.2(1), by tendering the $1500.00 civil penalty to the City Clerk of the City of
Iowa City; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $1500.00 civil penalty on behalf of Hy-Vee Food Store #1.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the
Johnson County Attorney's Office, which will then provide a copy of the same to the retail
cigarette permit holder via regular mail sent to the permit holder's place of business as it appears
on the application for a retail cigarette permit.
PASSED AND APPROVED: Iqay 6 ~ ?003
Mayor, City of Iowa City
CitylS4er!~, City of Iowa City
Resolution No. 03-130
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 03-131
RESOLUTION ACCEPTING PAYMENT OF $1500.00 CiVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM KUM & GO STORE #51
WHEREAS, on February 28, 2003, in Johnson County District Court, Seith Delaney Duffle was
convicted of or pled guilty to violating Iowa Code § 453A.2(1); and
WHEREAS, at the time of the violation underlying the above conviction/plea, Duffie was an
employee of the establishment operating under the retail cigarette permit issued to Kum & Go
Store #51,323 E. Burlington Street, Iowa City; and
WHEREAS, there was a prior violation of Section 453A.2(1) by one of this business's employees
or agents within a two-year period.
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette
permit may be subjected to a civil penalty of $300.00 the first time its employee is convicted of or
pleads guilty to a violation of Iowa Code § 453A.2(1) and, at the establishment's option, either a
$1500.00 civil penalty or a suspension of its permit for a period of thirty (30) days the second
time its employee is convicted of or pleads guilty to such a violation within a two-year period,
each after a hearing and proper notice; and
WHEREAS, on or about April 28, 2003, Kum & Go Store #51 waived its right to the hearing
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's violation of
Iowa Code § 453A.2(1), by tendering the $1500.00 civil penalty to the City Clerk of the City of
Iowa City; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to heating and
payment of $1500.00 civil penalty on behalf of Kuru & Go Store #51.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the
Johnson County Attorney's Office, which will then provide a copy of the same to the retail
cigarette permit holder via regular mail sent to the permit holder's place of business as it appears
on the application for a retail cigarette permit.
PASSED AND APPROVED: [qay 6, 2003
M-~y~'r,~City of Iowa City
City ~lexk, City of ~owa City
Resolution No. 03-131
Page 2
It was moved by Champ'i on and seconded by Vanden'hoer the Resolution be
adopted, and upon mil call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
;~ Pfab
X Vanderhoef
X Wilbum
Prepared by Andy Matthews, Asst. City Attomey, 410 E. Washington St., Iowa City, IA (319)356-5030
RESOLUTION NO. 03-132
RESOLUTION AUTHORIZING TIlE MAYOR TO SIGN AND TIlE CITY
CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY
USE OF PUBLIC RIGItT-OF-WAY BETWEEN THE CITY OF IOWA
CITY, ItAWKEYE-BAY STATES LLC., AND IOWA CITY COFFEE
CO. d/b/a JAVA HOUSE FOR A SIDEWALK CAFe;
WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way
within the City; and
WHEREAS, Landowner Hawkeye-Bay States L.L.C., and Iowa City Coffee Co. d/b/a
Java House, applied for temporary use of the public right-of-way at 211 ½ E. Washington
St, Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and
WHEREAS, City staff has reviewed the application, location, and specifications for the
proposed sidewalk caf6 and found these to be in compliance with the regulations adopted
by Ordinance 97-3764; and
WHEREAS, such use of the public fight-of-way is compatible with the public use
thereof; and
WHEREAS, it is in the public interest to set forth the conditions regarding such use of
the public right-of-way, as enumerated in the License Agreement for Temporary Use of
Public Right-of-Way (hereinafter "license agreement").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA THAT:
1. The Mayor and City Clerk are hereby authorized and directed to respectively sign
and attest said license agreement, copy of which is on file with the City Clerk,
and direct copies of this resolution together with the application and signed
license agreement to the applicant.
2. The City Clerk is hereby directed to record this Resolution and license agreement
with the Johnson County Recorder at City expense.
Passed and approved this 6th day of ~ay _, 2003.
A ST: Approved by:
CIT'~/~CLERK ~~'~
City Attorney's Office
Java House Sidewalk Caf6 Rcs
Resolution No. 03-132
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon mil call them were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X X Pfab
Vanderhoef
X Wilbum
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., iowa City, IA 52240 (319)356-5246
RESOLUTION NO. 03-133
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST TO THE RELEASE OF LIENS REGARDING TWO MORTGAGES FOR THE
PROPERTY LOCATED AT 903 IOWA AVENUE, IOWA CITY, IOWA.
WHEREAS, on May 23, 2001, the property owner of 903 Iowa Avenue executed a
Mortgage for $10,656; and
WHEREAS, on January 17, 2002, the property owner executed another Mortgage for
$7,180; and
WHEREAS, the balance of the City's liens total $17,836; and
WHEREAS, it is necessary that the loans held by the City be consolidated into a new
single Mortgage and note in order to induce the University of Iowa Community Credit
Union, Iowa City, Iowa to make a loan to the property owner; and
WHEREAS, the City's new Mortgage will have first priority; and
WHEREAS, it is the City of Iowa City's responsibility to release these liens.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
attached Release of Lien for recordation, whereby the City does release the property
located at 903 Iowa Avenue, Iowa City, Iowa from a Mortgage recorded June 13, 2001,
Book 3076, Page 198 through Page 202; and from another Mortgage recorded January
23, 2002, Book 3215, Page 1081 through Page 1085 of the Johnson County Recorder's
Office. ~
Approved by
ATTEST: ~ ~A~/. ~ ~.~:~.~.~s~ q~' 0~7-o~
CITY'CLERK City Attorney's Office
It was moved by Champion and seconded by Vanden'hoer the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilburn
Prepared by: Liz Osbome, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
RELEASE OF LIENS
The City of Iowa City does hereby release the property at 903 Iowa Avenue, Iowa City, Iowa,
and legally described as follows:
Commencing at the Northwest corner of Governor Square in Iowa City, Iowa, according
to the recorded plat thereof; thence East 80 feet; thence South 80 feet; thence West 80
feet; thence North 80 feet to the place of beginning. Subject to existing easements.
from an obligation of the owner, Kara Rayner, to the City of Iowa City in the total amount of
$17,836 represented by a Mortgage recorded June 13, Book 3076, Page 198 through Page
202; and from another Mortgage recorded January 23, 2002, Book 3215, Page 1081 through
Page 1085 of the Johnson County Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorded document.
Approved by
cI'r~ERK City Attorney's Office
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ~ day of NtA. y , A.D. 20 o-; , before me, the undersigned, a
Notary Public in and for said Coanty, in said State, personally appeared Ernest W. Lehman and
Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of said municipal corporation executing the within and
foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the
instrument was signed and sealed on behalf of the corporation by authority of its City Council, as
contained in Resolution No. o.?,_/-~3 , adopted by the City Council on the ~, day
a~kn' 20 o~, and that the said Ernest W. Lehman and Marian K. Kart as such officers
owledged the execution of said instrument to be the voluntary act and deed of said
corporation, by it and by them voluntarily executed.
Notary Public in and for Johnson County, Iowa
ICommJssion Number 159791!
I:l"l My C~i~ ~s I
I~1 s~-o~ I
Prepared by; Steve Nasby, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 35§-5248
RESOLUTION NO. 03-136
RESOLUTION APPROVING FUNDING FOR THE RACK BBQ FROM IOWA CITY'S
COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT
FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF
ADMINISTRATIVE OFFICER AND SUBMIT ALI. NECESSARY DOCUMENTATION TO
THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
WHEREAS, the City of Iowa City has a Community Development Block Grant (CDBG) funded
Economic Development Fund; and
WHEREAS the CDBG Economic Development Fund was approved within Iowa City's Annual
Action Plan for FY03 as part of the City's 2001-2006 Consolidated Plan (CITY STEPS), as
amended, to plan for the use of federal funds to assist lower income residents with housing,
jobs and services; and
WHEREAS, the City has disseminated information and the Iowa City City Council Economic
Development Committee held a public meeting to discuss said project; and
WHEREAS, the Iowa City City Council Economic Development Committee has recommended
that the project submitted by The Rack BBQ be allocated $25,000; and
WHEREAS, The Rack BBQ has applied for a Targeted Small Business Loan from the State of
Iowa and the City's allocation of $25,000 in CDBG funding, contingent upon The Rack BBQ
receiving a Targeted Small Business Loan from the State of Iowa; and
WHEREAS, the City Council finds that the public interest will be served by an allocation of
CDBG funding for said project to create employment opportunities and support micro-enterprise
development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Manager is hereby authorized and directed to provide all the necessary
certifications or documents required by the U.S. Department of Housing and Urban
Development.
2, The City Manager is authorized to execute, terminate or amend an agreement(s) with The
Rack BBQ for activities in connection with this allocation of public funds.
Passed and approved this 6th dayof May ,20 03 .
MAYOR
Approved by
City Attomey's Office
Resolution No. 03-136
Page 2
It was moved by Champi on and seconded by 0'Donne11 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT: AB STA I N:
X Champion
X Kanner
X Lehman
){ O'Donnell
X Pfab
X Vanderhoef
Wilbum X
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5437
RESOLUTION NO. 03-134
RESOLUTION ACCEPTING WORK FOR THE SANITARY SEWER, STORM
SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR
PENINSULA NEIGHBORHOOD, FIRST ADDITION, AND REPLAT OF
PENINSULA NEIGHBORHOOD, FIRST ADDITION, AND DECLARING THE
PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE,
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer, storm sewer, and water main improvements for Peninsula
Neighborhood, First Addition, and replat of Peninsula Neighborhood, First Addition, as
constructed by Maxwell Construction, Inc. of Iowa City, Iowa.
Paving improvements for Peninsula Neighborhood, First Addition, and replat of
Peninsula Neighborhood, First Addition, as constructed by Streb Construction Co., Inc.
of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public access
are hereby formally accepted and declared open for public access and use.
Passed and approved this 6th day of May ,2003.
Mayor
Approved by: /
Resolution No. 03-134
Page 2
It was moved by Champion and seconded by ~anderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
){ Champion
X Kanner
X Lehman
X O'Donnell
X . Pfab
X Vanderhoef
X Wilbum
£NGI~££R'$ R£PORT
May 5, 2003
Honorable Mayor and City Council
Iowa City, Iowa
Re: Peninsula Neighborhood First Addition
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the sanitary sewer, storm sewer, water
main and paving improvements for Peninsula Neighborhood First Addition, and
Replat of Peninsula Neighborhood First Addition, have been completed in
substantial accordance with the plans and specifications of the Engineering
Division of the City of iowa City. The required maintenance bonds are on file in
the City Clerk's Office for the sanitary sewer, storm sewer, and water main
improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and
for the paving improvements constructed by Streb Construction Co., Inc. of Iowa
City, Iowa.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
City Engineer
52-483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County, Iowa:
The City Council of IOWA CITY in said County/Counties met on Apd122, 2003
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. 03-135
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2003
(AS AMENDED LAST ON October 22, 2002 .)
Be it Resolved by the Council of the City o IOWA CITY
Section 1. Following notice published April 11 r 2003
and the public hearing held, April 22, 2003 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Financing Sources
Taxes Levied on Properly 1 31,976,618 31,976,618
Less: U ncollectted Property Taxes-Lev~ Year 2 0 0
Net Current Prope~ Taxes 3 31,976,618 31,976,618
Delinquent Prope~ Taxes 4 0 0
TIF Revenues 5 3,968 3,968
Other City Taxes 6 1,271,817 99,58£ 1,371,397
Licenses & Per,mit s 7 821,475 821,475
Use of Money and Property 8 2,978,693 -774,64~ 2,204,050
intergovernmental 9 28,570,655 1,793,21~ 30,363,868
Charges for Services 10 34,316,682 401,35." 34,718,037
Special Assessments 11 17,903 01 17,903
Miscellaneous 12 3,315,360 431,4551 3,746,815
Other Financing Sources 13 82,568,134 21,904,97Z 104,473,106
Total Revenues and Other Sources 14 185,841,305 23,855,932; 209,697,237
Expenditures & Other Financing Uses
Public Safety 15 13,866,677 87,106 13,953,783
Public Works 16 8,443,888 66,748 8,510,636
Health and Social Services 17 0 0 0
Culture and Recreation 18 8,995,551 406,338 9,401,889
Communit'/and Economic Development 19 4,251,606 277,240 4,528,846
General Government 20 6,232,838 -112,487 6,120,351
Debt Service 21 10,142,53g 6,856,451 16,997,99(;
Capital Proiects 22 32,718,859 2,363,921 35,082,78(;
Total Government Activities Expenditures 23 84,651,958 9,944,317 94,596,275
Business Type / Enterprises 24 90,821,368 -1,505,021 89,316,347
Non-Program 25
Total Gov Activities & Business Expenditures 26 175,473,326 8,439,296 183,912,622
Transfers Out 27 76,136,629 1,665,211 77,801,84(;
Total Expendituresrrransfers Out 28 251,609,955 10,104,507 261,714,462
Excess Revenues & Other Sources Over
(Under) Expendlturesrrransfers Out 29 -65,768,650 13,751,425 -52,017,22...
Beginning Fund Balance July 1 30 101,360,917 26,073,484 127,434,401
Ending Fund Balance June 30 31 35,592,267 39,824,909 75,417,1
Passed this 6 t h day of
Signature Signature
City Clerk/Finance Officer Mayor
Resolution No. 03-135
Page. 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call thero were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
× Wilbum
Prepared by: Shelley McCalferty, Assoc. Planner 410 E. Washington St., Iowa City, iA 52240 (319) 3565243 (SUB03-00005)
RESOLUTION NO. 03-137
RESOLUTION APPROVING THE PRELIMINARY PLAT OF GALWAY HILLS, PARTS 7, 8 AND
9, A 43-LOT, 19.01-ACRE SUBDIVISION LOCATED AT DUBLIN DRIVE, IOWA CITY, IOWA.
WHEREAS, the owner, DawED Ltd. filed with the City Clerk of Iowa City, Iowa, and application for
approval the prelimary plat of Galway Hills Parts 7, 8 and 9, Iowa City, Iowa, Johnson County, Iowa;
and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed preliminary plat, and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the
City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The preliminary plat of Galway Hills Part 7, 8 and 9, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
to certify this resolution, which shall be affixed to the plat after passage and approval by law.
Passed and approved this 6th day of May ,20 03 .
Approved by
ClTY'"CLERK Ci~ ,~to~ney's"Office
It was moved by Champ'ion and seconded by 0'Donne]] the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilburn
ppdadmin~es~,c~t yplat.doc
STAFF REPORT
To: Planning & Zoning Commission Prepared by: Shelley McCafferty
Item: SUB03-00005
Galway Hills Parts 7,8 & 9 Date: April 17, 2003
GENERAL INFORMATION:
Applicant: Dav-Ed Ltd.
18 Donegal Place
Iowa City, IA 52246
Contact Person: MMS Consultants, Inc.
1917 South Gilbert Street
iowa City, IA 52240
351-8282
Requested Action: Preliminary plat approval
Purpose: A 44-1ot subdivision
Location: Dublin Drive
Size: 19.01 acres
Existing Land Use and Zoning: Undeveloped, RS-5
Surrounding Land Use and Zoning: North: RS-5 & PDH-8, residential
South: RS-5, undeveloped
East: P, West High School
West: RS-5, Low Density Single Family
Residential
Comprehensive Plan: 2-8 dwelling units per acre
File Date: March 27, 2003
45-Day Limitation Period: May 11, 2003
SPECIAL INFORMATION:
Public Utilities: City water service is available via a line in Melrose
Avenue. Sanitary sewer service is available to the
North West trunk line and the West Side trunk line.
Public Services: Police and fire protection will be provided by the City.
Municipal refuse and recycling services will by
provided.
BACKGROUND INFORMATION:
The applicant, Dav-Ed Ltd. Has requested approval of the preliminary plat of Galway Hills. Part 7,
8 and 9, a 19-01-acre, 43-1ot subdivision located at Dublin Drive. The Galway Hills development
began in 1991 with the rezoning and platting portions of Galway Hills, Part One located to the
west of this property. The most recent addition to Galway Hills was Part 6, a 13-1ot subdivision
located north of this property, which was platted in 1999. In 1998, 8.32 acres was rezoned to
OPDH-8 and Part 5 subdivided to allow the development of Melrose Retirement Community and
seven single family lots on Dublin Drive.
ANALYSIS:
Subdivision design: The subdivision as submitted generally complies with the subdivision and
zoning code. It consists of 42 single family lots and one outlot. The single family lots range in
size from approximately 8,000 square feet to 17,417 square feet with the exception of Lot 138.
This lot is 5.5 acres and will likely be developed for a church, elder housing or similar use. This
lot may also be resubdivided in the future or rezoned for a planned housing development. All
lots comply with the requirements of the RS-5, Low Density Single Family Residential zone.
Street access will be from Killarney Road, Donegal Court and Dublin Drive. Dublin Drive will be
stubbed to the south for its eventual continuation. Any further subdivision of the property south
of Galway Hills Parts 7,8 and 9 will require the extension of Dublin Drive south to connect with
Shannon Drive. The attached concept plan illustrates this extension.
Sanitary sewer and water: A sanitary sewer tap-on fee to the North West trunk line is
required for 9.7 acres of this subdivision. 9.3 acres will be connected to the West Side trunk
line for which no fee is required. The tap-on fee for the 9.7 acres is $2,017.44 per acre for a
total fee of $19,569.17. A water main extension fee is required as well and the current fee is
$395 per acre for a total fee of $7,508.65.
Storm water management: Storm water management will be provided by expanding the
existing dry-bottom basin located in Galway Hills Part 3. The existing basin provides detention
for 17.7 acres of the Galway Hills development and conveys an additional 3.10 acre of 1-380
/Highway 218 right-of-way runoff. The applicant is proposing to expand this basin to provide
detention as required for this subdivision.
Open space: Through a conditional zoning agreement associated with previous Galway Hills
subdivisions, the applicant agreed to dedicate 6 acres of open space along the creek south of
this property. Therefore, the open space requirements have been met for this subdivision.
DISCREPANCIES AND DEFICIENCIES:
Requires review by the City Engineer
STAFF RECOMMENDATION:
Staff recommends that SUB03-00005, a preliminary plat of Galway Hills, Parts 7,8 and 9, a 43-
lot, 19.01-acre subdivision located at Dublin Drive be approved.
3
ATTACHMENTS:
1. Location map
2. Final plat
Approved by: /~..~.~-~,-/Z--
Robert Miklo, Senior Planner,
Department of Planning and Community Development
MELROSE aVE
' ', PDH8
CN 1
P
SITE LOCATION: Dublin Drive SUB03-00005
Preliminary Plat.
Galway Hills Partiowa City,Seven'Iowa Eight & Nine
Prepared by: Robert Miklo, Sr. Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5240 (SUB02-0006)
RESOLUTION NO. 03-138
RESOLUTION APPROVING THE PRELIMINARY PLAT OF HOLLYWOOD
MANOR, PART 8, IOWA CITY, IOWA.
WHEREAS, the owner, S.T. Enterprises, filed with the City Clerk of Iowa City, Iowa, an application
for approval of the preliminary plat of Hollywood Manor, Part 8; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The preliminary plat of Hollywood Manor, Part 8, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this 6th day of .~_.~,~/.,2~,~2.0_~._._.
OR'
CITY-CLERK
It was moved by ChamPion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X X Pfab
Vanderhoef
X Wilbum
ppdad rninVes~ollywood.doc
STAFF REPORT
To: Planning & Zoning Commission Prepared by: Robert Miklo
item: SUB03-00006 Preliminary Plat Date: April 17, 2003
Hollywood Manor, Part 8
GENERAL INFORMATION:
Applicant: S.T. Enterprises, LC
2621 Catskill Court
Iowa City, IA 52245
Contact Person: MMS Consulting
351-8282
Requested Action: Preliminary plat approval
Purpose: 22 single-family lots
Location: West side of Wetherby Drive South of
Burns Avenue
Size: 6.35 acres
Existing Land Use and Zoning: Agricultural: RS-5
Surrounding Land Use and Zoning: North: Residential, RS-5
South: Agricultural, ID-RS
East: Residential, RS-5
West: Residential/Wetherby Park, RS-5, P
Comprehensive Plan: Residential 2-8 dwelling units per acre
File Date: March 27, 2003
45 Day Limitation Period: May 11, 2003
SPECIAL INFORMATION:
Public Utilities: Municipal water and sewer service is
available to serve the property. The
property is subject to a sanitary sewer tap-
on fee, a water main extension fee and a
storm water management fee.
Public Services: Police and fire protection and sanitation
service provided by the City.
Transportation: The property is accessible via Sycamore
Street and Wetherby Drive. There are two
nearby transit routes, Broadway and
Lakeside.
2
Physical Characteristics: The area is generally flat.
Sensitive Areas Ordinance: An area of hydric soils is located on the
south and central portion of the property.
The NaturaJ Resources Conservation
Service (NRCS) has confirmed that the
property does not contain wetlands.
BACKGROUND INFORMATION:
The southern half of this property was rezoned from ID-RS, Interim Development-Single-Family
Residential to RS-5, Low Density Single-Family Residential in early 1994. The northern portion of
the property has been zoned RS-5 since the City adopted the current version of the zoning
ordinance in 1983. The conditional zoning agreement for this property contains requirements for
fees in lieu of park land dedication (the neighborhood open space ordinance was not adopted at
the time of the rezoning); requirements for a walkway between the overall property and Wetherby
Park to the west (the area to contain the walkway will be subdivided at a later date); and a
requirement that the hydric soils on the property be addressed at the time of development.
Hollywood Manor, Part 6 was approved and began development in 1996. The preliminary plat for
Parts 7 and 8 (including the area included in the current version of Part 8) was approved in 1999.
The final plat for Part 7 was approved in 2000. The preliminary plat for Hollywood Manor, Part 8
expired in 2001. The subdivision regulations provide for the expiration of preliminary plats after 24
months. The purpose for the expiration is to assure that any new City ordinances or policies
pertaining to development of land can be imposed on a subdivision that has not been final platted
within 24 months of preliminary plat approval. In this case there have been no new ordinances or
policies that would affect this property.
At this time the applicant is seeking re-approval of the same preliminary plat that was approved in
1999. There are no changes proposed in the preliminary plat other than the applicant is now ST
Enterprises rather than Franz Construction Company and the stormwater management plan has
been refined.
ANALYSIS:
The proposed subdivision is to be arranged in a modified grid street pattern. This pattern will be a
continuation of the street pattern already existing in this portion of the City. Wetherby Drive is
designed as a 31-foot wide collector street. The concept plan shows Wetherby Drive extending to
a cul-de-sac on the property to the west of the area now being subdivided. It would intersect with
Russell Drive. Russell would also be 31 feet wide south of Wetherby Drive, and would serve as a
collector street between this development and South Pointe development farther to the south.
Russell would be 28 feet wide north of Wetherby Drive and would be considered a local street.
The modified grid pattern is encouraged in the South District Plan. Subdivisions arranged in this
way provide for several options for traffic circulation through a neighborhood so that no one or two
streets are over burdened with large amounts of traffic.
The conditional zoning agreement contains a requirement for sidewalks connecting Wetherby
Park to this subdivision for the property to the west. This requirement will need to be addressed at
the time that the property to the west is platted.
Portions of Lots 52-54 and 63-66, and Russell Drive and Wetherby Drive contain hydric soils. The
conditional zoning agreement requires that the applicant address drainage concerns related to
development of public streets and dwellings with basements in areas of hydric soils. The
preliminary plat contains notes pertaining to the hydric soils. They indicate that the treatment of
hydric soils will be by including perforated sump pump drain lines placed in porous rock backfill
adjacent to the streets at locations adequate to serve each lot with a service for a sump pump
connection.
At the time of the previous preliminary plat approval, property owners to the north expressed
concerns about drainage in the area of Russell Drive. The applicant responded with a plan for a
drainage swale that will improve the drainage in the Russell Drive area. A portion of this swale
was installed with the development of Hollywood Manor, Part 7. The remainder of this swale will
be installed with the construction of Hollywood Manor, Part 8. The City's engineering staff believes
that this drainage design will improve the drainage situation on Russell Drive.
Wetherby Park is located to the west of this property. It is adequate to serve the needs of the
immediate neighborhood therefore additional park land is not required to be dedicated as part of
this development. Both the conditional zoning agreement and the neighborhood open space
require that fees in lieu of park land be paid for the neighborhood open space. These fees will
need to be addressed at the time of final plat approval.
This property is subject to sanitary sewer tap-on fees of $1,796.50 per acre and water main
extension fees of $395.00 per acre. A portion of the subdivision drains into the new South
Sycamore Regional Drainage System and is subject to stormwater management fees of
$2,775.68 per acre. Payment of these fees should be addressed in the legal papers for the final
plat.
The Fire Code requires a temporary emergency vehicle turn around for lots 49 and 50. The
driveways could be designed to carry the weight of a fire truck or a temporary "hammer head"
turn around could be installed until the cul-de-sac is installed in the next phase of the
subdivision. This requirement should be addressed in the construction plans and legal paper
for the final plat.
STAFF RECOMMENDATION:
Staff recommends that the preliminary plat of Hollywood Manor, Part 8, a 6.35-acre, 22-1ot
residential subdivision, located on the west side of Sycamore Street be approved.
ATTACHMENTS:
2. Preliminary Plat. ,_ ,
A ~
pproved b Karig/Franklin, Director, Department
of ~anning and Community Development
ppdadmin~st frep/sub03-00006 doc
-~. -. ID RS ~. ~__ ~r ~--
SITE LOCATION: HollywooO Manor Pt.8, Wetherby Drive S~BOa-O000~
PRELIMINARY PLAT &
SENSITIVE AREAS SITE PLAN
~PiI;'IO~WOOD MANOR - PART 8
'~ Iowa City, Iowa
~ ~i~, IO~ 5~2'0 Io~ City, Io~ ~2~ Ce4~ ~p~, Io~ 62401
¢_-_~
(Page 2 of 16)
Prepared by:. John Yapp, Assoc. Planner, 410 E. Washington St., Iowa City, tA 52240; 319-356-5247
RESOLUTION NO. 03-139
RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY AND FINAL PLAT OF
HARNEY'S HOMESTEAD, JOHNSON COUNTY, IOWA.
WHEREAS, the owners, Thomas and En~line Hamey, filed with the City Clerk the final plat of
Hamey's Homestead, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in Johnson County,
Iowa, to wit:
A portion of the E 1/2 NW 1/4 and all of the West 8.75 acres of the NE 1/4 (a.k.a. Lot 9,
Subdivision of the NE 1/4 as recorded in Plat Book I - Page 11), all located within Section
35, T. 80 N., R. 6 W., of the 5th P.M., Johnson County, Iowa, all contained within the realty
recorded in Book 979 ~ Page 108 and Book 2910 - Page 108, Johnson County Recorder's
Office, described as follows:
Beginning at the N 1/4 comer of said Section 35 as marked by a found 5/8' rebar as
recorded in Plat Book 35 - Page 197;
thence N 89Q56'07' E (recorded East) - 144.38 feet along the north line of
said Section 35 to the NE corner of said Lot 9 as marked by a set 5/8" rebar with cap
#8295;
thence S 01°07~06' E (recorded South) - 396.00 feet along the east line of said I~ot 9 to the
SE comer of said deed parcel in Book 979 - Page 106 as marked by a set 5/8" rebar with
cap 8295;
thence S 01°07°06" E - 2262.13 feet along said east line of said Lot 9 to the SE comer
thereof as marked by a set 5~8" rebar with cap #8295;
thence N 89~53'58" W - 144.39 feet along the south line of said Lot 9, which is also the
south line of said NE 1/4, Section 35 to the SW comer thereof as marked by a set 5/8' rebar
with cap #8295;
thence N 01°07'06" W - 2261.47 feet~long the west llne of said Lot 9 which is also the
center 1/4 line of said Section 35 to the south line of said deed parcel in Book 979 - Page
106 as marked by a set 5/8" rebar with cap #8295;
thence S 89°50'10" W (recorded West) - 515.62 feet along the south line of said deed
parcel to the SW comer thereof as marked by a set 5/8' rebar with cap #8295;
thence N 01°07'11" W (recorded North) - 396.00 feet along the west line of said deed parcel
to the NW corner thereof which point is on the north line of said Section 35 as marked by a
set 518' rebar with cap #6295;
thence N 89048'30" E (recorded East) - 515.63 feet along said north line to the Point of
Beginning.
(Page 3 of 16)
Resolution No. 03-139
Page 2
Said Parcel contains 13.50 acres which includes 0.57 acre of Public Road ROW Easement
along the north boundary. For purposes of this description the north line of said NW 1/4,
Section 35 is assumed to bear S 89°48'30" W as recorded in Plat Book 40 - Page 175.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed preliminary and final plat and subdivision, and recommended
approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary and final plat and
subdivision and recommended that said preliminary and final plat and subdivision be accepted
and approved; and
WHEREAS, a conditional dedication has been made to the public, and the subdivision has been
made with the free consent and in accordance with the desires of the owners and propdetom; and
WHEREAS, said preliminary and final plat and subdivision are found to conform with Chapter 354,
Code of Iowa (2001) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The said preliminary and final plat and subdMsion located on the above-described real
estate be and the same are hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating to
said subdivision, and to cert~/a copy of this resolution, which shall be affixed to the final
plat after passage and approval by law. The City Clerk shell certify the legal documents
and the plat to the office of the Planning and Zoning Department of Johnson County, Iowa,
All recording expense is the responsibility of the owner/subdMder.
Passed and approved this 6th day of Nay ,2003.
sE L ,oproved by
II_was moved by O'Donne] ] and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X X Pfab
Vanderhoef
m~,d,..~.~y.~, ;~ Wilbum
Prepared by: John Yapp, Assoc. Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5247
RESOLUTION NO.
RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY AND
HARNEY'S HOMESTEAD, JOHNSON COUNTY, IOWA,
WHEREAS, the owners~Thomas and Emeline Harney, filed with the the final plat of
Harney's Homestead, Jol~son County, Iowa; and
WHEREAS, said subdivisioi~is~ located on the following-described ~ estate in Johnson County,
Iowa, to wit: ~
A portion of the E 1/2 NW 1,~ and all of the West 8.75 c~s cf the NE 1/4 (a.k.a. Lot 9,
Subdivision of the NE 1/4 as ~corded in PI,at Book 1 Cage 11), all located within Section
35, T. 80 N., R. 6 W.,of the 5tt'k,P.M., John. on Co~ Iowa, all contained within the realty
recorded in Book 979 - Page 106, and Book 2910 - 108, Johnson County Recorder's
Office, described as follows:
Beginning at the N as marked by a found 5/8' rebar as
recorded in Plat Book 35 - Page 197;
thence N 89056'07' E (recorded East) - 1, ..38 feet along the north line of
said Section 35 to the NE comer of said 9 as marked by a set 5/8" rebar with cap
#8295;
thence S 01007'06' E (recorded Sot feet along the east line of said Lot 9 to the
SE comer of said deed parcel in .~ 106 as marked by a set 5/8" rebar with
cap 8295;
thence S 01007006" E - 2262 along said ~ line of said Lot 9 to the SE comer
thereof as marked by a set rebar with cz
thence N 89053'58'' W - ' feet along the south of said Lot 9, which is also the
south line of said NE 1/. Section 35 to the SW come~ . marked by a set 5/8' rebar
with cap #8295;
thence N 01007'06'' - 2261.47 feet along said Lot 9 which is also the
center 1/4 line of Section 35 to the south line parcel in Book 979 - Page
106 as marked set 5/8" rebar with cap #8295;
thence S 89°50'' ~" W (recorded West) - 515.62 feet along the south line of said deed
parcel to comer thereof as marked by a set 5/8' rebar with cap #8295;
thence W (recorded North) - 396.00 feet along the west line of said deed parcel
to the NW co~ point is on the north line of said Section 35 as marked by a
set 5/8' rebar with cap #8295;
thence N 89048'30'' E (recorded East) - 515.63 feet along said north line to the Point of
Beginning.
Resolution No.
Page 2
Said Parcel contains 13.50 acres which includes 0.57 acre of Public Road ROW Easement
along the north boundary. For purposes of this description the north line of said NW 1/4,
Section 35 is assumed to bear S 89°48'30'' W as recorded in Plat Book 40 - Page 175.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed preliminary and final plat and subdivision, a~
approval; and
WHEREAS, the and Zoning Commission examined the and final plat and
subdivision and that said preliminary and final plat an, be accepted
and approved; and
WHEREAS, a conditional m has been made to the pub and the subdivision has been
made with the free consent and the desires owners and proprietors; and
WHEREAS, said preliminary and final lat and subdivision to conform with Chapter 354,
Code of Iowa (2001) and
NOW, THEREFORE, BE IT THE COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The said preliminary and final plat a~ located on the above-described real
estate be and the same are hereby al:
2. The Mayor and City Clerk of ~wa City, Iowa, are hereby authorized and
directed, upon approval by the ~,to execute all legal documents relating to
said subdivision, and to certify , of this r~olution, which shall be affixed to the final
plat after passage and a by law. The Cit~Clerk shall record the legal documents
and the plat at the office of ti County Recorder o~Johnson County, Iowa at the expense
of the owner/subdivider.
Passed and approved this __ '~ ,2003.
MAYOR
Approved by
CITY CLERK City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Champion
Kanner
. Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
ppdadmin/res/harney.doc
STAFF REPORT
To: Planning & Zoning Commission Prepared by: John Yapp
Item: SUB03-00007 Harney's Homestead Date: April 17, 2003
GENERAL INFORMATION:
Applicant: Tom and Emeline Harney
4293 320th Street NE
Iowa City, IA 52240
Applicant's Engineer: Landmark Surveying and Engineering
535 Southgate Avenue
Iowa City, IA 52240
Ph. 354-1984
Applicant's Attorney: Tim Grady
321 Market Street
Iowa City, IA 52245
Ph. 337-3197
Requested Action: Preliminary and Final Plat Approval
Purpose: To create a two-lot residential subdivision
with one outlot.
Location: South side of 320th Street east of Prairie du
Chien Road
Size: 13.5 acres
Existing Land Use and Zoning: Residential and Agricultural; County RS
and A1
Surrounding Land Use and Zoning: Nodh: Agricultural; A1
South: Agricultural; RS and A1
East: Residential and Agricultural; A1
West: Agricultural; RS
Comprehensive Plan: This property is in Fringe Area A of the
Iowa City/Johnson County Fringe Area
Agreement, outside of the City growth area
File Date: March 27, 2003
45 Day Limitation Period: May 11, 2003
2
BACKGROUND INFORMATION:
Recently, the Planning and Zoning Commission recommended that the City recommend approval
of a rezoning of 1.31 acres of the Harney property from Al, Rural, to RS, Suburban Residential.
The City Council has recommended approval of the rezoning of this property to RS, Suburban
Residential. The applicants, Tom and Emeline Harney, applied for a rezoning for a 1.31 acre
portion of their property in order to allow for the creation of one additional lot adjacent to the
existing house and outbuildings.
ANALYSIS:
Conformance with Rezoning Concept Plan: The Fringe Area Agreement for Area A, outside
the growth area, specifies that rezoning to RS will be considered subject to the applicant setting
aside a minimum of 50% of the property as an outlot for open space or agriculture. The Rezoning
Concept Plan identified the Al-zoned strip of property along the east side of the Harney farm as
an agricultural outlot. The Harney's homestead Preliminary and Final Plat is consistent with the
Rezoning Concept Plan, and includes a 7.5 acre agricultural outlot making up well over 50% of
the property rezoned.
Subdivision Design: The subdivision consists of two residential lots. Lot I contains the existing
house and outbuildings, and Lot 2 is proposed for a new house. The well and septic system are
proposed to be shared between the two lots. 320th Street NE is a gravel road providing access to
four existing homes. County staff has indicated adding one more residential lot is not a concern
for this road, and will not require 320th Street to be improved.
No new public infrastructure is being proposed.
Oakdale Boulevard: County, City and Johnson County Council of Governments staff are
beginning to investigate potential alignments of the Oakdale Boulevard extension between Iowa
Highway 1 and Prairie du Chien Road. The alignment for Oakdale Boulevard is likely to cross part
of the Harney farm, though it is unknown as yet where the alignment will be. The examination of
area topography indicates that the alignment will not be in the vicinity of the proposed residential
lot on 320 Street. Any future platting of properly in th~s area may require a corridor for Oakdale
Boulevard to be preserved.
Stormwater Management: Given that the new lot is only 1.31 acres in size and no new public
infrastructure is being proposed, the Department of Public Works has waived any stormwater
management requirement.
STAFF RECOMMENDATION:
Staff recommends SUB03-00007., a Preliminary and Final Plat of Harney's Homestead, be
deferred pending resolution of the deficiency described below.
Upon resolution of the deficiency, staff recommends SUB03-00007, a preliminary and final plat of
Harney's Homestead, a 13.5 acre two-lot residential ~ ~ the south side of 320~ Street
east of Prairie du Chien Road, be approved, subject to approval of legal papers prior to Council
consideration.
DEFICIENCIES AND DISCREPANCIES:
There appear to be irregularities in the legal description.
3
ATTACHMENTS:
1. Location Map
2. Preliminary and Final Plat
Approved by: J'~.~.,~.,~---5~--~;~_~
Robert Miklo, Senior Planner,
Department of Planning and Community Development
ppdadmin\stfrep\SUB03-00007.doc
~ ID-ORP ORP ?
· ~ ID-ORI
SITE LOCATION: 4293 320th Street NE SUB03-O0007
PRELIIdlNARY ac FIN~_ PLAT
HARNEY'S HOMESTEAD
I I I I .~
1
plat P~pared ~
)~ ~1~
L~A~ PREUMINARY A FINAL P~T
~ (SlO)~1~ J NE i/4 & ~ 1/4 SE~lOH 55-80-06
Prepared by Linda Kopping, Senior Center Coordinator, 28 South Linn St., Iowa City, IA 52240 (319)356-5225
Resolution No. 03-140
CONSIDER A RESOLUTION TO ADOPT THE COMPREItENSIVE SET OF
RECOMMENDATIONS AND SCHEDULE OF MEMBERSltlP FEES~ OUTLINED IN
PLANNING FOR CHANGE: FY04 FUNDING, OPERATIONAL AND PROGRAMMING
CHANGES AT THE IOWA CITY/JOHNSON COUNTY SENIOR CENTER, THAT WERE
DEVELOPED AND APPROVED BY THE SENIOR CENTER COMMISSION.
Whereas, Johnson County elected to terminate the 28E Agreement with the City of Iowa City that
was executed in 1981 and that provided for the County to contribute financially to the operation
of the Senior Center and;
Whereas, Johnson County elected to reduce the amount of operational funding for the Senior
Center from 20% of the total operational budget as provided for in the 28E Agreement
(approximately $135,400 in FY04) to a FY04 grant of $75,000 and;
Whereas, the Senior Center Commission was directed by the Iowa City City Council to develop a
comprehensive set of recommendations that would address the budget deficit without increasing
the financial obligations of Iowa City and;
Whereas, the Senior Center Commission wished to resolve the financial deficit without
eliminating services or jeopardizing the Senior Center's national accreditation through the
National Council on Aging and;
Whereas, the Senior Center Commission believes that a variety of budget reductions, fundraising,
and programming modifications, as well as participant cost sharing through memberships fees for
access to Senior Center sponsored programs and services, are appropriate methods for resolving
the budget deficit and expanding participation;
Whereas, the Senior Center Commission at its March 24, 2003 meeting approved the
comprehensive set of recommendations outlined in Planning for Change: FY04 Funding,
Operational and Programming Changes at the Iowa City/Johnson County Senior Center, a copy
of which is attached and;
Whereas, it is in the public interest to for the Senior Center to maintain and expand services to the
community and to maintain its national accreditation status.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the attached comprehensive set of recommendations and schedule of
membership fees outlined in Planning for Change: FY04 Funding, Operational and
Programming Changes at the Iowa City/Johnson County Senior Center be adopted.
Resolution No. 03-140
Page 2
Passed and approved this 6 th day of May ,20 03 .
Approved by
City Attorney's Office
It was moved by V_anMe~hn~f and seconded by Champion the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: AB SENT:
X __ Champion
X Karmer
× Lehman
X O'Donnell
X Pfab
× Vanderhoef
× __ Wilburn
wpdata\srctr\resXadoptplan.doc
PLANNING FOR CHANGE
PROPOSAL
Summary
Planning for Change: FY04 Funding, Operational and Programming Changes at
the Iowa City/Johnson County Senior Center
Approved By:
Senior Center Commission
Iowa City/Johnson County Senior Center
March 24, 2003
In 2002, when the Johnson County Board of Supervisors announced a decision to
reduce county funding for the operation of the Center, members of the Senior Center
Commission recognized the situation as both a crisis and an opportunity. The crisis
involved a need to quickly develop short and long-term financial plans that would reduce
spending and generate enough revenue to balance the Center's current and future
operational budgets.
The opportunity in this situation was the chance to participate in a thorough evaluation of
the Center's operations and programming and recommend changes that would bolster
participation and contribute to the Center's on-going success. While Commissioners
had padicipated in numerous planning and goal setting sessions in which ideas for
change had been discussed, substantive action had yet to be taken. Johnson County's
decision to reduce operational funding for the Center proved to be the impetus
necessary to take a serious look at planning and implementing changes for the future.
Over the past several months Commissioners have met with staff, participants, Center
advisory committee members, consultants, and well-known experts in the field of aging
in order to participate in discussions focusing on the Center, its funding, and its future.
After giving careful consideration to all of this information, members of the Commission
have endorsed the following tist of recommendations.
Purpose of the Center
1. To promote wellness, community involvement and personal growth among
people 50 years of age and older through individual and group activities and
services designed to respond to their needs and interests.
2. To serve as a community resource for information on aging and aging services,
for training of professional and lay leadership, and to facilitate research in the
field of aging.
Financing
1. The goal of the financial plan is to maintain, and eventually expand, resources
that support continued accreditation status by the National Council on the Aging.
Resources include current levels of staffing, programming, services, and building
maintenance.
PLANNING FOR CHANGE
PROPOSAL
2. Financial Plan
A. Operational Budget Reduction Strategies
1. Approved a $44,630 reduction in the operational budget for fiscal year
2003. This included decreases in staff and computer support, delays
in planned facility improvements, and sharp cutbacks in the
publication and mailing of the Center's monthly newsletter (See
Appendix A).
2. Submitted an operational budget for fiscal year 2004 that included an
additional $8,395.00 reduction in spending. Specifically, the final
(reduced) budget for fiscal year 2003 was $665,424.00 and the
proposed budget for fiscal year 2004 totaled $677,029.00.
3. Continue efforts to reduce operational budget costs through cost
saving measures and improved efficiency.
B. Short-Term (3 Year) Strategies
The shortqerm plan will address immediate needs for operational funding.
1. Action Steps
a. Solicit a commitment from the City Council of Iowa City to fund
80% of the approved operational budget.
b. In February 2003, the Johnson County Board of Supervisors
decided to discontinue their long-term practice of providing a fixed
percentage of the Center's operational budget. Rather, they have
indicated that they will provide financial support in the form of
annual grants. Next fiscal year, the grant will be for $75,000. In
subsequent years this amount may be more, less or nothing at all.
In light of this decision by the Board of Supervisors, the
Commission recommends submitting an annual grant application
to Johnson County for funding consideration
c. Implement participant cost sharing through a basic membership
fee.
d. Encourage members to become Contributors by making an
additional tax-deductible donation in conjunction with their annual
membership fee.
e. Initiate a participant and community-based pledge program to
support the operational costs of the Center. Participants in the
program will agree to donate a specific amount of money annually
in fiscal years 2004, 2005, and 2006. It will be understood that a
pledge is not in lieu of a membership fee.
f. Collect fees from after hour and weekend building rental.
g. Encourage voluntary contributions by participants and community
members.
h. Seek business support for special programs (e.g. a fund to pay
membership fees for Iow-inceme elderly).
C. Long-Term Strategies
The long-term strategies are intended to generate revenue that will provide a
financial cushion for the future and any unexpected expenses that may occur.
Significant funding from any of these sources may take 18 months or more to
produce.
PLANNING FOR CHANGE
PROPOSAL
1. Action Steps
a. There will be a focused annual membership drive with the goal of
increasing total membership by 5%, 10%, and 10% in fiscal years
2005, 2006, and 2007 respectively.
b. Encourage businesses to fund specific projects or items in the
operational budget (e.g. printing and mailing cost of the
newsletter).
c. Secure grant support through local and national agencies and
foundations.
d. Establish partnerships for comprehensive programs funded by
several businesses and agencies. This may include contractual
agreements with businesses or service providers interested in
providing services at the Center (e.g. the Center provides
programming space and a local fitness facility provides equipment
and instruction).
e. Establish a Center Foundation.
Membership Benefits and Fees
A. Open Participation
1. Participation in any of the following Center activities is free, available
to all members of the community, and does not require a paid
membership at the Center.
a. Access to and use of all public areas of the building (e.g. the
lobby, library, and ground floor Washington Street waiting area).
b. Participation in services and programs sponsored by any in-house
agency (e.g. congregate dining, Visiting Nurse Association, AARP,
Elder Services, Inc), the Senior Center, community groups, or
individuals that are open to the public.
c. The Center's newsletter available for pick-up at the Center and
other distribution sites.
d. Use of services provided through the Volunteer Attorney Program,
Volunteer Income Tax Assistance Program, and the Senior Health
Insurance Information Program.
e. Documented participants in the congregate dining program offered
at the Center will be eligible to participate in the Center's
discounted parking program without becoming a member of the
Center.
B. Annual Center Memberships
1. The Commission endorses the implementation of an annual Center
membership fee.
2. Memberships are available to persons 50 years of age and older.
3. To ensure the participation of Iow-income elderly a discreetly
managed Pow-income subsidy program will be implemented.
4. A discounted membership program will be offered to families
interested in purchasing Center memberships for two or more people
from the same dwelling unit,
PLANNING FOR CHANGE
PROPOSAL
5. The membership fee program will be evaluated after a period of one
year to assess its success in generating revenue to support the
operation of the Center.
6. Membership fees will not be waived for people enrolled in a class,
group or activity that has an equipment, material, or instructional fee
associated with parficipation.
7. People visiting the Center only to perform volunteer service for the
Center will not be required to pay a membership fee.
8. Participants living in cities or areas that provide operational funding for
the Center will pay a lower annual membership fee than participants
living in areas that do not support the Center financially. Annual
individual membership fees of $25, $40 and $60 are being
recommended for residents of Iowa City, non-Iowa City Residents of
Johnson County and non-residents of Johnson County respectively.
(See table below)
9. In the family membership program one family member pays the full
price for membership while each additional family member is eligible
for a 40% discount. For example, a two-member family living in Iowa
City would pay $41 annually ($25 for the first person and $15 for the
second). As with individual memberships, family membership fees
will vary according to place of residence. (See table below)
Annual Membershi ~ Fees
Individual $25 $40 $60
Family $15 for each $24 for each $36 for each
additional family additional family additional family
member member member
10. All members are eligible for the same membership benefits.
11. Benefits of Membership
a. Opportunity to enroll and participate in Center sponsored classes,
class series, and programs.
b. Access to, and use of, freestanding exercise equipment room,
ceramics studio, painting studio, poolroom, and computer lab.
c. Participation in Center sponsored activities, volunteer activities,
and card groups.
d. Home delivery of the Center's newsletter.
e. Opportunity to participate in the Center's discounted parking
program.
12. Membership does not guarantee that a person will be able to
participate in a specific class. Enrollment in all Center sponsored
classes will be on a space available basis with registration taken on a
first-come-first-served basis.
PLANNING FOR CHANGE
PROPOSAL
Center Contributors
1. Members will be encouraged to become Center Contributors by donating funds in
addition to their basic annual membership fee.
2. Membership at the Center is not required to become a Center Contributor. Non-
members, organizations and businesses also are welcome to participate in this
program.
3. Members do no~t need to become a Center Contributor in order to enjoy the full
benefits of membership.
4. All donations to the Center Contributors program are tax deductible,
5. Donations to the Center Contributors program will be used to support the
operational expenses of the Center,
6. Each Center Contributor will be acknowledged and recognized according to the
amount of his or her contribution on an annual basis. The following levels of
contribution are being recommended:
Contributor $1 to $74
Bronze Contributor $75
Silver Contributor $150
Gold Contributor $250
Platinum Contributor $500
Supporting $1000
Contributor
*All the Center Contributor levels noted on this table reflect annual donations
irrespective ora membership fee. The entire amount is tax-deductible.
Programming
1. Staff and volunteers will work together to develop and implement series of
classes and programs offered on a semester or trimester basis.
2. Programming will target the interests of current participants as well as younger
and mid-age retirees who currently are less frequent users of the Center.
3. When possible off-site locations will be used to enrich programming (e.g. a class
on local theater held backstage at the Englert Theater or a fitness class held in a
city recreation center).
4. As funding and staffing permit, operational hours will be extended to early
mornings and evenings on weekdays as well as Saturday mornings.
PLANNING FOR CHANGE
PROPOSAL
5. Pro§rammin§ Components
A. Staff Developed Special Events
1. They will be offered nine to twelve times each year, and will be free
and open to the public. These programs will provide socialization and
entertainment opportunities.
B. Fitness Programming
1. Fitness programming will be emphasized.
2. Efforts to secure funding to expand the Center's exercise facilities and
add a fitness professional to the staff will be given high priority.
3. Efforts will be made to develop collaborative relationships with other
agencies and services that provide fitness or health services in order
to advance knowledge in the field of aging, enrich class offerings, and
avoid duplication of services.
C. Volunteer Programs
1. Volunteer program(s) that emphasize community service will be
implemented. They will address high priority local needs, have
measurable outcomes that can be acknowledged, and cultivate the
recognition of seniors and the Center as valuable community
resources.
2. Existing volunteer programs will undergo a critical evaluation
exploring such issues as participation levels, community interest, use
of space, service provided, and if relevant, revenue generated. They
will either be modified to better meet the needs of participants,
community members and Center, or they will be eliminated.
3. Developing a cooperative relationship with the Retired Senior
Volunteer Program will be explored.
D. Classes and Class Fees
1. The Center shall offer three categories of classes. In all instances, a
membership at the Center is required for participation.
a. Free Classes
The majority of staff developed classes will be free of charge.
Typically, free classes are taught by volunteer instructors and
require very little in terms of such things as staff support,
audiovisual equipment, or materials.
b. Equipment and Material Fee-Based Classes
These fees cover the actual costs associated with sponsoring the
class. They pay for supplies, equipment replacement costs, and
miscellaneous expenses. These fees are not intended to
generate operational revenue. They are collected by the Center,
maintained in the Gift Fund, and used to pay class expenses.
6
PLANNING FOR CHANGE
PROPOSAL
c. Classes Provided by Independent Contractors
Independent contractors have access to Senior Center facilities
for the purpose of offering classes of interest to people 50+ years
of age. They will pay the Center 25% of the gross class revenue
as compensation for the use of space and equipment. This
revenue will be used to support the programming costs of the
class and other similar classes.
Miscellaneous Considerations
1. Marketing
A. Commissioners favor changing the name of the Senior Center and have
given high priority to setting up a task force to pursue this matter.
B. Commissioners endorse the exploration of alternative options for printing and
mailing the Center's newsletter in order to reduce costs and increase its
visual appeal.
C. Other marketing effods, e.g. webpage development, public service
announcements, and special mailings, will be explored.
PLANNING FOR CHANGE
PROPOSAL
Timeline
The timeline approved by the Commission for this transition in funding and programming
is as follows:
Senior Center Commission Approve draft of plan January 21,2003
Meeting
Staff or Commissioners meet Review draft of plan and receive January 21 to February
with Center Advisory Group feedback. 10, 2003
Members
Senior Center Commission Review advisory committee feedback February 18, 2003
Meeting and revise draft plan as needed. (Regular Meeting)
Staff Publish summary of draft plan in the March 1, 2003
Post and on the Center's Website.
Senior Center Commission Review draft plan with City Manager. March 4 to March 10,
and Staff Public meeting(s) at the Center and 2003
one or two community based focus
groups to review and make
recommendations related to the draft
of the plan.
Review all recommendations and
revise draft plan as needed.
Senior Center Commission Consider participant community and March 18, 2003
Meeting administrative input and revise draft (Regular Meeting)
plan as needed.
Vote on the proposal.
If not approved, the plan will be
reviewed, modified and resubmitted
for further consideration and another
vote. This process will be repeated
until a final draft is approved.
Senior Center Commission Presentation of the final plan to the March 19, 2003
Johnson County Board of
Supervisors for review and to the City
Council of Iowa City for final
approval.
Staff Implement a pilot program July 1,2003 to August
incorporating the financial and 31,2003
programming recommendations of
the Commission.
Staff Full implementation of all changes. September 1, 2003
8
Appendix A
PLANNING FOR CHANGE
PROPOSAL
FY03 Budget Reduction Recommendations and
FY04 Revenue Generating Options
Approved by:
Senior Center Commission
April 23, 2002
FY03 Recommendations Consequences Type Amount
6130 Temporary Employees Reduction of 3 hours/week in temporary employee support for SCTV. Permanent $4,640
)~ Reduction in the current level of original and taped programmang.
)~ Increase reliance upon Work Study students for technical support. Typically Work
Study students are less capable and reliable than part time temporaries.
)' Decrease availability of volunteer training and a reduction in the amount of support
necessary to get prograrmmng on the air.
~' Community outreach achieved through public access television would be reduced.
8750 Work Study 75% reduction in Work Study funding. Remaining balance used to provide support for Permanent $3,000
SCTV.
>' Limit support necessary to get SCTV programs on the air.
)* Limit support necessary to get SCTV's programs on the air.
)* Reduce the amount of original and taped programming and community outreach
currently done by SCTV.
> New volunteer training would be reduced.
~' Professional staff members will spend more time on tasks that can be accomplished
just as well by people with less training and background.
)* Work output of the professional staff members will decline.
Appendix A
PLANNING FOR CHANGE
PROPOSAL
FY03 Recommendations Consequences Type Amount
6120 Permanent Part Time Combining thc two permanent part time maintenance positions (one at 50% and the other at Permancm $5,941.12 (w/
69%) to one full time position. Cable TV would continue to be provided with (and fund) health
1.5 hours of maintenance work each weekday, insurance
option)
~ Reduce maintenance support at thc Senior Center by 1.5 hours a day. $6,905.47
~* Limit flexibility for maintenance coverage due to illness or vacation. (w/o health
insurance
option)
8229 Bulk Mailing Linfit Post mailing to registered membcrs only (N-2,500). Make copies of thc Post Permanent $6,960
available at various places throughout town for people to pick-up as desired. Represents a
3,500 per month reduction in circulation. (Estimated)
3~ The Post is the primary promotional tool of the Center and it would have less visibility
throughout the community.
)~ Participation in Senior Center programming is likely to decline.
8168 ADA Services It will be difficult to provide signers if needed. Permanent $500
8823 ITS Server Support None known. The server will probably be removed before July 1, 2002. Permanent $5,589
9210 Capital Improvements Delay installation of the elevator fire alarm system until FYIM Temporary $18,000
Elevator Fire Alarm
Total FY03 Reductions: $44,630.12
The Heritage Agency.
April 25, 2003
Council Members
410 E. Washington Street
Iowa Qty, IA 52240
Dear Council Members:
I understand that at the May 6, 2003 city council meeting, you will be reviewing and approving
the strategic plan recently developed by the Senior Center Commission in response to funding
cuts from the .lohnson County Board of Supervisors. I expected to have the opportunity to
share my concerns regarding the plan at a series of meetings I had been invited to attend in
April, but unfortunately the meetings were cancelled.
As the director of the Heritage Area Agency on Aging, it is my role to "advocate, plan and fund"
services for seniors in Area X, which includes Johnson County. It is in that role that I ask you to
consider two major concerns I have with the current Senior Center plan.
My first concern is that of access. The Older Americans Act refers to senior centers as "a focal
point" for seniors. My concern is that all seniors living in .lohnson County have equal access to
the programs, services, and activities provided at the Senior Center. I have deep reservations
that the proposed membership fee schedule will allow this. While $25 may seem like a
reasonable fee to working adults, to those on fixed and especially seniors on limited incomes, it
will be prohibitive. I understand there may be "scholarships" available, however, I have worked
with senior programs for many years and have yet to see a scholarship-based program succeed
for those with Iow incomes. This is one of the reasons that for the past thirty years, programs
funded with Older Americans Act dollars are entitlement programs and income is not a
determining factor in receiving services. Quite simply, lowering membership fees will result in
an inclusive membership.
My second concern is the connection between Older Americans Act requirements and nutrition
services. As you are aware, Heritage funds the Senior Dining Program in Johnson County that
is operated by Elder Services Inc. with the main kitchen located in the Senior Center. Federal
regulations require that recreational, educational and socialization activities be provided to
program participants, in addition to the meal. In the past, these activities have been available
to Senior Dining participants at the Senior Center; hence, this has not been a responsibility of
the dining site staff. If the city council adopts the recommendation that a person must be a
For Life After Sixty
The Heritage Agency · Kirkwood Community College
6301 Kirkwood Boulevard S.W. · P.O. Box 2068 · Cedar Rapids, Iowa 52406
319-398-5559 · 1-800-332-5934 ° Fax: 319-398-5533
www.heritageaaa.org
The Heritage Agency_
Senior Center member to be able to participate in Senior Center activities, seniors attending
Senior Dining will not have access to such activities. This would necessitate Elder Services, Inc.
to develop their own set of activities and to offer them concurrently within the time frame the
kitchen/dining site is available to them. Currently, Senior Dining must be cleaned up and
finished with the space by 1:30p.m. Not only would this result in duplication of programming
and activities, but it would also increase the costs for Senior Dining significantly. Higher
program costs in this case would result in reduced nutritional services for Iowa City seniors.
I would also strongly encourage you to revisit the strategic plan for the Senior Center looking at
broad trends across the country affecting senior center operaUons including regionalization,
satellite centers and programming, and opportunities for shared staffing.
In the event you have any questions about my concems, I plan to attend the May Iowa City
Council meeting. I believe the Iowa City Senior Center has been one of the finest senior
centers in Iowa. The staff and volunteers of the Heritage Agency are willing to assist you with
insuring the Senior Center remains an inclusive and vital place for all seniors.
Sincerely,
cc: Robert Welsh
For Life After Sixty
1615 Pine Ridge Court
Coralville, Iowa 52241
April 29, 2003
To: Iowa City Council:
RE: SENIOR CENTER compromise fee proposal
Just as ~e Older Americans Act of 1965 promoted ~e establis~ent ~d development of Multi-Pu~ose
senior centers and ~e 1871 ~ite House Conference on Aging recommended the establis~ent of a Multi-
Pu~ose Senior Center* ~ eve~ communiW, so too ~ 1979 the CiW Council of Iowa CiW ~stablished a
Multi-Pu~ose Senior Center, set an ordnance establishing a Senior Center Commission, ~d via special
action set a resolution for ~e establishment of a Muki-Pu~ose Senior Center Gi~ f~d for the pu~ose of
develop~g the Multi-Pu~ose Senior Center, its pro,ms ~d services.
The Council chmge to ~e Commission inchdes se~g in an advocacy role for senior citizens, ensur~g
that the SC is effectively ~tegrated in ~e co~i~ & ~volved with other organi~tions, ~at it seek full
p~icipation by senior citizens ~ use of~e SC and ~at it join staff ~d interested others in seeking
adequate fm~cial resources for the operation of~is senior center.
~ile most would prefer no fee at all for ~y senior to utilize the Iowa City SC hcility, realistically ~is
c~not be the way of the ~mediate future. Due to ~e past limited fund~g foundation of the local SC,
cu~ent financial hardships leave the SC with limited perceived f~ding options.
M~y ~ea recreation centers impose a surcharge on non-resident users. The Coralville Recreation Center
ch~ges ~ extra 25% for non-residents utilizing those progrms ~at ~e fee-based. ~e No~ Libe~
Recreation Center non-resident fee would be an ex~a $5 for non-residents for some activities where there is
a fee. The Iowa City Recreation Center ch~ges "double ~e resident fee, but not to exceed a total of $5.00
more" for a non-resident.
We propose a tiered membership of $15 for Iowa Ci~ residents, a 33 % fee increase to $20
for those residents of Johnson Coun~ who do not live in the Iowa Ci~ ci~ limits and finally
a 66% fee increase to $25 for those seniors who utilize the facili~ but who live outside of
Johnson Coun~.
Enthusiastically m~keted, ~is proposal could easily net over $42,000 simply ~om ~ose persons who ~e
already signed up to use ~e hcili~. Fu~her aggressive m~keting eflbn could improve markedly on this
fi~e. If we who are senior advocates, who live ~d work wi~ seniors, who place ~e sine value on
seniors that ~e rest of the nation does, c~ot aggressively mmket ~is hcility to ~ interested mmket ~d
for a reasonable fee, then shame on all of us.
Given the policy of ~e ~ea Rec. Centers, ~is proposal may place propo~ionately higher costs on senior
citizens th~ on younger persons using ciW recreation facilities, but it offers a positive effo~ to assist in
offering a solution to our collective fiscal problems. We would respect your judgement ~ this regard and
place o~ confidence in your dedication to provide well for senior citizens just as you do other age groups.
~ank you for your hir-minde~ess ~d your diligence.
A "Multipu¢ose senior center: defined by ~e Older American's Act as a COMM~ITY hcility for
org~ization and deliveU of a broad spec~um of services including health, mental heal~, social,
nu~ition, educational se~ices ~d recreational activities for older ~dividuals - defined by ~e OAA as
those aged 60 and above.
SENIOR POPULATION GROWTH FOR AREA
AREA Age 55 + Age 60 + Age 65 +
Census figures 2000 1900 1980 2000 1900 1980 2000 1900 1980
Iowa City 7,622 6909 -- 5,705 5,403 -- 4,375 4,201 --
Coralville 1,605 ................
North Libeay 411 ................
University Heights 205 ................
"other" rural & ..
towns in Johnson 5,153 ................
Count~
All of Johnson Co.
OTHER than Iowa 7374 5,377 -- 5,441 3,853 -- 3,890 2,153
City
TOTALS 14,996 12,286 10,679 11,044 8,996 7,812 8,265 6,354 5,489
Source ..... Census figures and
Source: Iowa City Community Profile,. 2002, page 20
Johnson County Population aged 45 and up:
1996 and 1997
Johnson
County 1996 % 1997 %
Age Group
All ages 101,609 100.00% 102,321 100.00
45~64 14,992 14.7% 15,456 15.1%
65 + 7,529 7.4% 7,536 7.6%
All 45 + 22,521 22.2 % 22,992 22.3 %
Source: Sociodemographic Characteristics;
Johnson County Community Health Needs Assessment/Health Improvement Plan;
2000; p. I.
January 2003 SENIOR CENTER MEMBERSHIP
(Table according to figures presented by Senior Center staff at Jan. 21 st. Commission meeting.)
Number of Registered Senior CenterMembers:
by Age and Location
Total It It - No It
Area of Residence of birth under
people date It over age 85
listed age 85
Iowa City (in City Limits) 1,723 146 268 1,309
Johnson County
(other than Iowa City) 622 56 90 476
Outside of Johnson County 151 15 23 113
TOTALS 2,496 217 381 1,878
Source: Senior Center staff- 2003
Marian Karr
From: cha rlottewalker@webtv, net
Sent: Thursday, April 24, 2003 11:50 AM
To: cou ncil@iowa-city,org
Cc: Steve-Atkins@iowa-c[ty.org; charlottewalker@webtv, net
Subject: Senior Center agenda placement
To the entire City Council and the City Manager:
I thank you all for your kindness in changing the placement on the
agenda for the Senior Center issue. As you know, if you had not done
that, the matter would have come up after 1 ~IM. When you get older, you
will better understand that it is much more difficult for seniors to
participate in late night meetings or events.
My very special thanks goes to Councilman Kanner for his attention to
the agenda placement during the work session. I appreciate you all for
understanding and agreeing with his suggestion.
Finally, I thank yeu all for allowing the senior center vote to take
place at the next city ceuncil meeting. It is important that there is an
opportunity for senior citizens to address the council directly in
fermal sessien en the changes fer the senior center. Those ef you who
have read Ms Kepping's report know that there is much more to her plan
for changes than the membership fee.
I thank yeu all your attention to the management of the senior center
and for all your hard work and patience in your role as City Council
members. I don't see hew anyone would want to run for city council under
the present arrangement. The very long late night hours for your
meetings is not fair te the public or to yeu as council members.
Charlotte Walker {Senior Citizen)
320 S. Dubuque Street, ~ 211
Iewa City, IA 52240
319 354-2123
.~k [~'" Page 1 of l
Marian Karr
From: Smaldinger@aol.com
Sent: Friday, May 02, 2003 8:30 PM
To: cou ncil@iowa-city.org
Subject: Senior Center Budget
There are 3 committees at the Senior Center that advises the Senior Center Commission. We have
held many meetings on the budget shortfall starting in March of 2002. We held four public meetings in
November 2002 to obtain input on the budget. In February we held a joint meeting of the three
committees. After this the Senior Center Commission held a public meeting. I feel we have heard
everyone who wanted to speak out including the Johnson County Task Force on Aging. We have
made our recommendations to the Senior Center Commission who in turn submitted their proposal to
the City Council.
Now you have set up to listen to the Johnson County Task Force on Aging and replow the ground we
have already covered. If this is the way you propose the operate then you should eliminate the Senior
Center Commission and their 3 advisory committees and operate the Senior Center with a
Commission made up of City Council members.
Please approve the fee schedule that has been presented to you as the best possible solution to the
budget shortfall.
Sincerely,
Start Aldinger, Participant Committee member
507 Meadow St.
Iowa City, IA 52245
319-338-0732
5/5/03
May 2, 2003
To: Iowa City Council Members -
From: Jay Honohan, Chair
Lori Benz, Member
Senior Center Commission
Re: Supplemental Information
A letter dated April 25, 2003 from Elizabeth Selk, Director of the Heritage Agency on Aging, to
the City Council is included in Council's packet. Attached please find a copy of e-mail messages
dated February 13, 2003 from Ms. Selk to Linda Kopping, Senior Center Director. In that e-mail,
Ms. Selk provided feedback on the Senior Center Commission's proposal, as developed at that
time, to address the FY04 budget.
The attached e-mail correspondence is provided to offer some perspective on the concerns that
Ms. Selk raises in her April 25 letter. As you will note, there is a substantial shift in her position
relative to the Commission's proposed participant fee. We would also request that Council
members review Linda Kopping's e-mail reply to Ms. Selk since it clarifies several important
assumptions that the Commission used to consider various funding scenarios.
On behalf of the Senior Center Commission, we appreciate the Council's consideration of our
proposed plan for the Senior Center and welcome the opportunity to further clarify or respond to
your questions.
· Page 1 of 2
Linda Kopping
From: Linda Kopping
Sent: Thursday, February 13, 2003 3:51 PM
To: 'Elizabeth Selk' ·
Subject: RE: ·
Thank you for your comments· They were frank and that's just what I was looking for.
I agree that a 40% reduction in participation would call for a staff reduction· There is a bit
more to this though. The 40% figure was pulled out of th~ air. We really don't know how
people will respond, but we figure some people will get mad and stay away. 40% seemed
like a safe guess (meaning I think it's an overestimate) that could be used to calculate
potential revenue.
In addition, we've always said we anticipated a temporary drop in participation. It is hoped
that the programming changes we are talking about will actually result in an increase in
participation. If it turns out we're wrong and the drop is large and long-term, staff
reductions will be inevitable.
I recognize that we are well paid for our work. As you know, our salaries are set by the
City and everyone but me is under union contract. When compared to other City
employees, our salaries are comparable to other positions with similar responsibilities.
Interestingly, I've had a couple of senior centers and administrators call me lately to ask
about our salaries--they are developing new (higher) pay scales for their employees.
Anyway, thanks for your comments. I truly value your opinion.
Linda
Linda Kopping, Coordinator
Senior Center
28 South Linn St.
Iowa City, IA 52250
319-356-5225
..... Original Message .....
From: Elizabeth Selk [mailto:Elizabeth. Selk~kirkwood.edu]
Sent: Thursday, February 13, 2003 11:27 AM
To: Linda-kopping~iowa-city.org
Subject:
Linda
I finally retrieved your email and though I should give you some feedback on the
documents you sent. I did hear that the task force meeting went well. I hope that Jay felt
the same.
First, it is obvious that stall, commissioners and others have spent a great deal of time and
thought prepariug the plan. You have built in a schedule for comments and adjusts from
many if not ali the stakeholders.
I think the "crux" of the issue fur the task force seniors (and pessibly others), relates to two
2/13/2003
Page 2 of 2
areas. The first is the issue of the membership dues. I don't believe that you can afford not
to generate additional revenue given the current budget situation. Is 50-75 dollars the right
amount? Who knows- you have had a lot of input. It seems you have addressed the lower
income participant members~hip with scholarships etc. Fifty dollars is less than-S5 pe~-
6ionth - seems reasonabl~.
~think the"rbal issue is the feeling that with a decrease of 40% in participation that there
should be a corresponding staff decreases. (I also received a written document from
Gretchen Grimm on Monday saying much the same thing) Am additional piece of the
problem is the salary of the staff. Since some of the task force members sit on the Heritage
Budget, Program and Planning committee they are quite asvare and sensitive to salaries in
the aging network. Frankly, your salary is greater than mine and Susan's & Joy's is far
greater than any of our professional staff. They are Susan/Joy's) also more than about
80% of the executive directors of the agencies we fund. Your janitor makes more than
everyone at Heritage except for me. I'm using Heritage for comparison siuce I kuow our
salaries and know that tbe task force does too. Kirkwood is also generally seen as a
competitive employer.
Now, don't get me wrong - I am not saying that there is anything wrong with your salaries
- I am just trying to help you identify where I think some of the seniors are coming from
and svhy they feel that they are bearing the burden of balancing the budget. You and I
both know that you have a limited number of options - raise revenues/decrease expenses or
some combination. You have presented a combination. Personally, I think you would have
an easier sell if your spending reductions were not what I consider "superficial". With
40% fewer people do you really need the current staffing pattern? That is your call and
ONLY your call.
I know I've been pretty frank here - but I'm hoping you'll understand that I am only
trying to give you a picture of what some people are seeing as they look in at this. You have
a great center- I know as difficult as these decisions are you and the commission will do
what's best for both the senior center and the seniors of Jobnson County. If I can be of any
assistance (other than financial!) please let me know. Remember "this too shall pass".
Liz
Elizabeth Selk
Ileritage Agency on Aging
319-398-5559
*** eSafe scanned this email for malicious content ***
*** IMPORTANT: Do not open attachments from unrecognized senders ***
2/13/2003
~ [.7"- Page 1 of 1
Marian Karr
From: Fmmpick@aol.com
Sent: Thursday, May 01,2003 3:51 PM
To: council@iowa-city.org
Subject: Johnson County Senior Center
Dear Council Members;
We are writing in support of the proposed operational and programming changes at the Iowa City/Johnson County
Senior Center. As long time Senior Center participants and volunteers, we recognize that the Senior Center staff have
taken this opportunity to evaluate the Center's programming and operations and recommend changes. The stated
purposes of the center "To promote wellness, community involvement, and personal growth among people 50 years of
age and older..." and "To serve as a community resource for information...,training..., and research in the field of aging"
can best be met by providing a financially stable and viable Senior Center. This can be accomplished by implementing
the recommendations endorsed by the Senior Ce nter Commission and presented to the City Council.
We encourage you to adopt this plan as the blueprint for planning for change.
Marcia Emmons
Mildred Pickle
5/1/03
~' Pagelofl
Marian Karr
From: Janie Yates [jbyates@mchsi.com]
Sent: Thursday, May 01,2003 2:57 PM
To: cou ncil@iowa-city.org
Subject: Senior Center dues
Dear City Council, We just want you to know that the Iowa City/Johnson County Senior Center means a great deal to us,
as well as to many other seniors.
We suppor~ The Center and its staff and we will each be glad to pay $25.00 in dues.
Sincerely,
Janie Yates
Gilbert Galndorf
201 N. First Ave. N 305.
Iowa City, Iowa 52245
351-7784
5/1/03
Marian Karr
From: d-grouch@pobox.com
Sent: Thursday, May 01, 2003 3:10 PM
To: cou ncil@iowa-city.org
Subject: Senior Center membership
Councilmembers:
The Iowa City Senior Center Coramission has proposed a membership fee structure as
a means of compensating for the action of the Johnson County Supervisors in
terminating a long-term 28E agreement and reducing County funding for the Senior
Center.
The County funding has been reduced from 20% of the approved budget to a
"contribution" of $75,000, leaving a shortfall of $55,000 to $60,000. The Senior Center
Commission has proposed that this be made up by charging Iowa City users of the
Center $25 per year, Johnson County users from outside Iowa City $40 per year, and
users from outside Johnson County $60 per year.
The Commission believes that no more than 40% of the present users will elect not to
pay this fee and that the fee will make up for about 3/4 of the shortfall. The balance
will
be covered by a campaign to encourage donations and long-term endowments.
Many users of the Center have objected to this particular fee structure. The most
specific and concrete alternative proposal has come from the Johnson County Task
Force of the Heritage Commission on Aging. They have suggested that a flat fee of
$10 per year for all users would be more appropriate, and that this fee woud be paid by
nearly 100% of the existing users. This would, however, still leave a shortfall that
would
have to be made up by a campaign for donations and endowments, and this shortfall
would be greater than the amount envisioned by the Senior Center Commission.
Although I like the Task Force proposal, I must acknowledge that there is a certain
inherant unfairness in charging Iowa City residents, whose taxes already pay 80% of
the Senior Center budget, the same fee as is charged those living outside the City.
Perhaps there could be a compromise between the positions of the Commisison and
the Task Force.
Although I would personally prefer to see this compromise set at $10 for Iowa City
people, $15 for non-Iowa City and $20 for non-Johnson County, this does not appear
realistic. The shortfall to be covered by donations would only be about 10% less than
would be the situation if everyone paid a flat $10.
On the other hand, if the fees were set at $15 Iowa City, $20 non-Iowa City and $25
non-Johnson County, and essentially 100% of the present users paid (as opposed to
60% paying the Commission-proposed fees), the total income from fees would be over
90% of the amount the Commission expects to obtain. And from various
conversations, I believe that the Task Force would be willing to support this structure
and would work to help obtain the donations that will be needed no matter which fee
schedule is implemented.
Please consider the above comments and vote to set a $15/$20/$25 user/membership
fee structure for the Iowa City Senior Citizens Center and direct Staff to set up a corps
of volunteers who will campaign vigorously for annual donations and, in additon,
donations and/or bequests into an endowment fund whose interest will grow year by
year to supply still more income as requirements increase.
William Laubengayer (member, New Horizons Band)
Dean W. Andersen
2910 Cornell Avenue
Iowa City, IA 52245
May 1, 2003
Iowa City City Council
Civic Center
410 E. Washington
Iowa City, IA 52240
DearCouncil,
I retired from my work at the University in the early 80's and have
enjoyed my second life entering into the programs offered at the
Iowa City/Johnson County Senior Center. The transition from being
employed and going to work every day to the life of a retiree is not
easy. I found that being a volunteer working with others made this
life more enjoyable.
I feel that I have lived in the best of times. I owe part of that
enjoyment to the opportunities available. It has been more than I
could have expected as I complete more than twenty years in
retirement.
Changing the programs at the Senior Center will go along with
changes in our life style. We folks on a fLxed income have found it
hard to make a change in our spending habits. We m~,~ ..... -
concerned with staying within a budget. Most of us feel that it is
necessary for all of the people that use the Center to help in some
small way to meet this new budget.
I am concerned that our small contributions through membership
fees will not be enough to help solve a large problem. I am also
concerned that many young people that are preparing for retirement
will be discouraged and not join us in this second life that has been
so important for me all of these years.
Thanks for your support,
Dean Andersen
Page 1 of 1
Marian Karr ~/.~'
From: Erda Jo Thomas [erda@ia.net]
Sent: Monday, May 05, 2003 3:23 PM
To: cou ncil@iowa-city.org
Subject: Senior Center $25.00 Yearly Fee
Dear Council Members,
I am writing to all of you concerning the fact that so many people I have talked to are very upset about a once a time
yearly fee to belong to the Senior Center, I for one can not understand this stance, as the Senior Center has been there
for so many people for so many years for free & then when the Center runs into money problems, these same people
complain about a yearly fee which is not all that much & are feel that the staffing should be decreased. Many of those
people have not been there when the staff members work so much overtime. I realize that if members do not live in Iowa
City that the cost is more, but even when you break that down into 12 months, then the cost is very much less than most
things in town. I'll bet some of those same people would not think twice about giving up their cigarettes & alcohol, even
though it keeps raising. The only thing I do at the center is enter data for volunteer hours & am still willing to pay for
services which are there for me, which I do not use at this time.
Please consider passing a yearly fee, because I feel if you do not, then the Center will really suffer & become a thing of
the past.
Erma Jo Thomas
505 Brookland Park Drive,Iowa City, Iowa
5/5/03
Marian Karr
From: myrnasamms@webtv.net
Sent: Monday, May 05, 2003 4:10 PM
To: cou ncil@iowa-city.org
Subject: Senior Center
Planning for change Proposal. Both Harry Samms and I (myrna Samms)
have read the Proposal for change. We feel it is well written and well
thought out. One may feel the Council is responsible for making Iowa
City friendly. Of course they miss the point, it is Iowa City's seniors
who make it friendly. Lets be fair and share no more than what is
proportional. Lack of funds may be the first step to removing the title
of a senior friendly town. Furthrmore if seniors cannot afford the
Center's fees it could ruin it's reputation for serving all seniors,
those with money and those without.
Respectfully submitted by Harry and Myrna Samms
SENIOR CENTER MONETARY CRISIS
6,May,2003
To The City Council of Iowa City:
There are people who wish ~he Senior Center to continue operatin~
sans membership fees, as in the past.
Because of funding'cuts this not possible.
These few naysayers have been very vocal. It is unfortunate
that the hundreds of people who are in accord with the Senior
Center Commission have been-mostly-silent. I have been one
of them; now, I feel, I must speak out.
To maintain the Quality of our Senior Center it is now
necessary for each member to pay a modest amount for what we
once took for granted. This-modest amount-in the case of an
Iowa City resident, would be less than fifty cents a week.
I urge the Council to vote Yea.
Sincerely,
Barbara Hackman
Iowa City
Marian Karr
From: Jeanne M. Meyer [jeanne-meyer@uiowa.edu]
Sent: Tuesday, May 06, 2003 9:16 AM
To: counc[l@iowa-city.org
Subject: Senior Center-please distribute prior to 5/6/03 meeting
I have scrutinized the discussion regarding the Senior Center, its
funding cuts, the proposed fee structure to assuage its deficit, and
the program innovations it plans for the coming years. I hope that the
Council recognizes the visionary approach the Center has taken in
attempting to meet these challenges. Please remember that recently the
Senior Center underwent a lengthy review process in its quest to be
accredited, and that its subsequent success in this undertaking truly
constitutes a validation of its present work and future direction. The
Senior Center is on course, and capable of meeting its present
challenges; it is important and necessary that the City Council, in
turn validates its goals at tonight's meeting.
I strongly urge the council to accept the recommended changes purposed
by the Senior Center and its Commission. The City Council and the Board
of Supervisors entrusted these individuals with the mission of serving
the best interests of the Center. I believe the Senior Centers
recommendations are designed to accomplish positive outcomes for Iowa
City, and should be unequivocally endorsed by the City Council.
Jeanne Meyer
1224 Esther Court
Iowa City, Iowa
FROM : USHC FAX NO. ' 2024796660 Mag. 06 200~ 01:57PM P2
THE NATIONAL COUNCIL
ON TIlE AGING
3(il D S~t S.W.. ~01 W&~ln~on. D,C. 2f~124 ~i~1. 202 479-12~1 ~l~o 202 4796674 t:nx' 2rl2 479 0?35 hup://ww~.,coa.org
May 5, 2003 :-c--,
Senior Center Commission :z.
Iowa City/Johnson County Senior Center _-
c/o 28 South Linn Street :~: --
Iowa City, IA 52240-3920 ~:' ~
Dear Commissioners:
I admire the dedication and tenacity the Commission has demonstrated while continuing to
grapple with the tough issues facing many senior centers across the country; most notably budget
cuts, membership investments (fees), and lhe debate of whether to use or loose the designated
nme of"senior center". I find your proposal to be forward looking, fair and in keeping with
decisions other professionals are implementing and contemplating to ensure not only the survival
but the growth of ~enior centers.
Virtually every senior center in the country is facing reduced budgets. There are no statistic..'~ to
that tell me how many senior centers require a membership fee. Nor do we have statisfies to
document the number of senior centers that are changing or not changing its name. Based on my
extensive interaction with senior center professionals acro.~s the country, I can offer you my
expert opinion.
Across the country, senior centers are facing unprecedented cutbacks; hard and soft dollars. The
war, homeland security, the plunge of the stock market, America's medical costs and other issues
are taking precedence over funding for many community-based programs includlng senior
centers and thc services therein. Like other industries senior centers must compete more fiercely
for traditional funding while simultaneously discovering new and alternative funding. This
creates a need for a paradigm shift in thinking among directors, stall', participants, and other
stakeholders.
In anticipation of less government funding some directors have already implemented aggressive
fund development plans, but even they did not imagine the severity of budget reductions. Some
senior centers have membership fees and there is widespread talk among other directors of
implementing membership fees. Cost-sharing/membership fee is a strategy which time has
come. While membership investments will not cover the cost of operating a senior center, they
can offer a cushion and give stakeholders a greater sense of ownership of thc center. The barrier
has been policy that prohibited fees, and a rain&et among many (including senior center
professionals) that older adults have paid there dues and 'should not incur a cost rot services.
Promoting tqtal Aging Since 1950
FROM : USHC FAX NO. : 202479GGGO Mag. 06 2003 01:$8PM P4
Compared to lhe 1960's when the Older Americans Act was created to prc)tect low inc~)mcs
seniors, many studies indicate that today's older adults and those approaching retirement age
have more disposable income than older adults in the past. Let's be clear, there arc still those
who legitimately have difficultly with cost sharing and they must not be denied necessary
serviee, s and sod~!ization opportunities. I'm pleased that yot~r proposal ot'fers an option to care
for individuals who do not have the ability to pay.
I favor higher membership fees for th~se meeting certain criteria (i.e., non- residents). When
class fees are charged, however, I favor everyone paying the same amount as compared to some
participants paying more. I'also favor a membership fee of at the very least two dollars per
month because the cost of collecting the money needs to pay for itself before it can help the
center. Furthermore, I believe that any membership fee implemented should not be/ncreased for
at least three years, and therefore highly favor an init/al fee of not less than twen~y-fivc dollars
for residents.
Fundraising takes quite a bit of time. Often relatior~hips have to be developed and nurtured
before dollars are received. I've developed si~ificant funding over the years and think it is
unrealistic to think that a director working to keep a center afloat and implementing a new
strategic plan will manifest dollars within the first year, unless s/he has staff dedicated to the
cause of fund development.
To use or loose the name senior center is quite debatable. I revere the term "senior" but many
directors arc finding it to be "a noose around the senior center's neck" ~o quote one director, i've
attended and led many discussions on this subject and find overwhelmingly that professionals are
tending to leave out thc label "senior" in an effort to atiract those who are turned off by the term.
On thc other hand, there are new senior centers being built that still call themselves senior
centers. Nevertheless, my experience leads me to believe that the trend is to drop the term senior
even though-it is a senior center.
As the traditional senior center participants become ~railer and/or die, forward thinking directors
are concerned about attracting the new retirees into their centers. Strong healthy aging and civic
engagement programs are two of the keys. Today's emerging older adults are more educated
than ever before. They are seeldng health and fitness activities, and many prefer to participate in
these activities with their peers. The new retirees ate also seeking high level volunteer activities
that solve critical community problems and training/education that opens the door to new part-
time employment. We mu.st provide these services to keep senior centerS relevant in the ~ture
of our communities.
The inclusive process you all have constructed is worthy of replication for other senior.Center
professionals contemplating sensitive organizational change. Thank you for including ~ in thef
process and keeping mc apprised of your successes and challenges. Most importantly, thank yOu
for your service with and on behalf of older adult~. _ ~ . .:.
Director
RECOMMENDED CHANGES IN THE PROPOSAL FOR CHANGE
1. To change the fee structure.
a) $10 basic membership fee or
b) A tiered membership fee of $10, $20, and $30
Plus the securing of donations and the use of bequests and memorials
2. I trust you will indicate that you are not in favor of changing the name bom
Senior Center.
3. That you will indicate that you wish for volunteer activities and card playing to be
available to all.
4. That you indicate that you are not in favor of adding a fitness professional to the
staff in the foreseeable future.
5. To indicate your wish that June Braverman's marketing proposals are given
serious consideration.
When you are ready to vote on the Resolution before you, I trust you will consider each
oftbe five proposals I have placed before you. Thank you!
STATEMENT of BOB WELSH May 6, 2003
I am committed to helping the Senior Center be a warm fl'iendly place for seniors of all
socio- economic backgrounds.
I am committed to helping the space at the Senior Center to be more fully utilized.
I am committed to helping the decision makers in dialogue with seniors to plan how best
to meet the needs of seniors in Iowa City and in all Johnson County.
Let me remind you of the resolution before you. The resolution is to adopt the
comprehensive set of recommendations and schedule of members' fees outlined in
Planning For Change.
If you review the minutes of the four participants' meetings and also the minutes of the
Senior Center Commission you will note the major focus has been on the finances and
yet you are being asked to adopt the comprehensive set of recommendations.
Since the major focus has centered on finances. Let me address that issue. I believe that
the fiscal shortfall can be met by a threefold strategy rather than a twofold strategy.
1. a) A minimum membership fee orS10.
Why $107 Because this is the figure with which low income seniors have
told me they feel comfortable. Based on the Senor Center figures of 2,496
participants and with only 85% participation this would generate $21,216.
b) If you favor a tiered membership, let me suggest $10, $20 and $30.
With 85%, 80% and 75% participation this would generate $27,995.
2. Donations. Persons have told me that they will donate more if the
membership fee is low. Some have told me they will donate nothing if the
fees are those now projected. I believe you can trust the seniors. I believe
that $20,000 is a very reasonable goal.
3. A third source is memorials and bequests. Based on past experience it is
reasonable to believe that this will generate an additional $20,000.
I think these three sources will generate the income needed. But, what if these
projections are wrong? Then I suggest that the undesignated funds of over $136,000 in
the girl fund be used on a one-time basis. Future planning could then take place based on
actual facts. I believe it would be appropriate to use this fund, if needed, since the
purpose of the girl fund as set forth in Resolution 7%462 is, "to develop the Multi-
Purpose Senior Center, programs and services." Let me add that I am willing to help
achieve these goals and will seek to enlist the members of the Johnson County Task
Force on Aging to assist. I believe the most important step that can be taken at this point
in history is to establish as large and diverse a membership basis as possible. A low fee
will help make this a reality.
Marketing is a major key and I support the ideas put forth by June Braverman. I join her
in saying, "I am glad that I am not 16!" I think that has great marketing possibilities.
I agree with Liz Selk. Access is important and I hope you will agree. In conclusion, let
me suggest five changes in the proposal before you.
CV: Work In Progress Page I of 2
./_
Action
Photo: Alex Harris
The New Face of Retirement: An Ongoing Survey of American Attitudes on Aging
In Summer 2002, Civic Ventures undertook its second national survey focusing on the
attitudes of the next generation of retirees toward continuing to contribute to society The
effort was conducted by Peter D. Hart Research Associates of Washington, DC. and was
funded by the David and Lucile Packard Foundation.
Conducted from July 22 to July 31, 2002, the poll includes 600 older Americans aged 50 to
75, including 300 volunteers and 300 non-volunteers. The results were released August 19.
2002.
The survey findings show that Sept. 11 appears to have had a galvanizing effect on older
Americans and their retirement plans. Forty percent say they are more likely to serve as a
result of the Sept. 11 attacks, and more than half are planning to make service a centerpiece
of their post-retirement years.
In contrast to the 40 percent who say they are more likely to volunteer as the result of Sept.
11, only 10 percent say the recent economic downturn has made them less likely to serve
The true significance of these statistics lies in the demographics. As the Baby Boomers
move into later life, they will comprise nearly 25 percent of the population in a quarter
century. Their behavior will have enormous direct social impact and set the tone for older
Americans in the coming decades.
Other findings from The New Face of Retirement:
http ://www civicventures org/site/action/work_in~rog/retirement_serv/2OO2_survey, html 5/6/03
CV: Work In Progress Page 2 of 2
Attitudes About Retirement and Civic Engagement
· Three in five (59 percent) see retirement as "a time to be active and involved, to start
new activities, and to set new goals."
· Those who plan to work in their retirement cite the desire to stay active and productive,
rather than economic necessity, as the reason.
· 56 percent say civic engagement will be at least a fairly important part of retirement
· 57 percent report having volunteered in the past three years, with one-quarter of those
devoting at least five hours a week.
· An additional 21 percent of older Americans would commit at least five hours a week
to volunteering if they received a small incentive for their service, doubling the current
older adult volunteer workforce, from 25 percent to 46 percent. Nearly one in three
older adults say they would serve 15 hours a week for such an incentive.
· Two in five non-volunteers who are interested in volunteering at least 15 hours a week
name prescription-drug benefits as their most desirable incentive.
· Working with children was found to be the most appealing volunteer activity among
older adults, with 35 percent seeing that as most enjoyable, followed by service to
religious organizations, other seniors, and hospitals.
· More than half (52 percent) believe that the government should do more to fund
programs that provide volunteer andcommunity involvement opportunities for older
adults. Currently, only 2.6 percent of the dollars going into AmeriCorps are for older
Americans, while 75 percent of the dollars into Senior Corps are restricted to low-
income seniors.
Press here for copies of the press release, survey analysis and survey results.
Selected press from the release of The New Face of Retirement: An Ongoing Survey of
American Attitudes on Aging
Tampa Tribune, "Tapping Into 'An Enormous Resource,'" by Lindsay Peterson, September
3, 2002
The Washington Times, "Survey Says Stipend Would Encourage Seniors to Volunteer," by
Amy Fagan, August 29, 2002
The Hill, "A Helping Hand Sept. 11 was Turning Point for Volunteer Organizations'
lobbying," by Michael S. Gerber, September 18, 2002
U.S. Newswire, "New Poll Finds that September 1 lth Attacks Inspire Call to Service by
Older Americans," August 27, 2002
The Miami Herald, "Older Folk Think World is Worse but Feel Volunteer Urge, Poll Says,"
by Sumana Chatterjee, August 26, 2002
Detroit Free Press, "More Older Adults are Volunteering; 9; 11 Attacks Lead to Extra
Involvement, Poll Says," August 26, 2002
Top
Civic Ventures · 139 Townsend Street, Suite 505 · San Francisco, CA 94107 · 415430-0141 ·
info(~.civicve ntu res.o rq
http://www civicventures.org/site/action/work_in~rog/retirement_serv/2002_survey, html 5/6/03
CV Survey Page 1 of 3
Action
Photo: Alex Harris
Press Release [pdffl ] Analysis [p_dfl ] Surve~ Results [pdf]
Undeterred By the Economic Downturn,
Poll Shows New Generation of Older Americans is Poised to
Redefine Retirement and Revitalize their Communities
· September llth Attacks Inspire Call to Service
· Volunteering will be Hallmark of the "New Retirement"
· Incentives such as Enhanced Prescription Benefits Could Tap 25 Million New
Volunteers
Washington, DC--Despite the current economic downturn's impact on retirement savings,
older Americans are refusing to turn inward. According to findings from a new survey of
Americans 50 to75, they are instead turning out in record numbers to serve their
communities, and planning to make volunteering and public service a cornerstone of their
later years.
The poll, conducted by Peter D. Hart Research Associates for Civic Ventures, a national non-
profit organization dedicated to expanding the social contribution of older adults, shows that
America's older population is in the midst of redefining retirement. In place of the old
"golden years" notion of a leisured later life--or recent predictions that today's retirees will
simply work 'till they drop'-- the men and women surveyed make it clear that older
Americans are poised to assume a leadership role in rejuvenating the nation's civic life.
http://www.civicventures.org/site/action/work_inA~rog/survey_8_02/survey html 5/6/03
CV: Survey Page 2 of 3
Although only 4 percent believe that these are very good times for the country, this grim
outlook is producing anything but a defeatist attitude. Rather, this group is committed to
tackling the nation's challenges head on--and the proportion planning to make volunteering
and community service an important part of retirement has grown markedly over the past
three years (now 56 percent). Only 10 percent say that they are less likely to donate their time
to community service as a result of the current stock market decline, while 40 percent state
that the September 11 attacks have made them more likely to volunteer.
"Facing a multitude of challenges as they get older, including terrorist attacks, a war, stock
market woes and a shaken faith in trusted institutions from accountants to the Catholic
church, older Americans are turning to their communities in record numbers," said Peter
Hart, CEO of Peter D. Hart Research Associates. "Volunteerism is clearly a new way of
looking at retirement for older Americans. Many are finding that they want to remain active
and involved and that volunteerism fulfills this need and the desire to help others."
While many older Americans are already spending significant time volunteering, the survey
shows that more stand ready to offer their expertise and assistance. The findings suggest that
if small inducements were offered, the number of older American volunteers would double.
At the top of the list of desirable incentives is enhanced prescription drug benefits. Nearly
one in three older Americans would be willing to devote 15 hours a week or more to a
service activity in response to such a benefit. With approximately 76 million Americans over
50, this could mean more than 25 million older Americans potentially tapped to serve their
communities.
The offering of any kind of incentive would require government involvement, and a mai ority
of older Americans support expanding this role. Fifty-two percent believe that the
government should do more to make satisfying service opportunities available to all older
Americans.
The survey also concluded that older Americans are finding that volunteerism contributes to
more positive attitudes and healthier outlooks. Volunteers are substantially more likely to say
that they feel productive, supported by friends, empowered to improve their community,
motivated to help others and optimistic about their future
"What we are witnessing is the re-emergence of the 'we generation'--the generation that we
first created the Peace Corps for and that JFK challenged as young adults to think about what
they could do to their country. These individuals are now entering their 60s, and they appear
ready to embrace their idealism once again," commented Civic Ventures president Marc
Freedman, author of the book Prime Time: How Baby Boomers Will Revolutionize
Retirement and Transform America.
Existing government service programs such as SeniorCorps and AmeriCorps do offer the
chance to serve, but these programs need to be retooled to take fuller advantage of today's
accomplished pool of potential volunteers. For example, AmeriCorps, the country's largest
national service program, has no age restrictions--anyone is free to sign up. However, only
2.6 percent of AmeriCorps volunteers are over the age of 60. Revamping AmeriCorps'
benefits and increasing the programs flexibility would go a long way toward increasing older
adult participation in this important initiative.
Civic Ventures' signature program, Experience Corps, serves as a model for innovative
http ://www.civicventures. org/site/action/work_in~orog/survey_8_O2/survey.html 5/6/03
CV: Survey Page 3 of 3
service programs. Experience Corps' focuses on connecting older adults with children and
youth, and currently provides schools and youth-serving organizations with a critical mass of
caring older adults to improve academic performance and development of young people,
strengthen ties between these institutions and surrounding neighborhoods, and enhance the
well-being of the volunteers in the process. Experience Corps programs are located in 14
cities across the United States, and receive federal funding through AmeriCorps and VISTA
Funding is also provided by private foundations, state and local public funds, and in-kind
donations.
According to Freedman: "The vast and growing older population constitutes this country's
only increasing natural resource. If we develop the kind of innovative opportunities capable
of capturing their imagination and tapping their talent, it would constitute a windfall for our
communities."
Press Release [pdt*] ] An_alysis [pd~ [ Survey Results [pdf]
~' l~,-ad er~
k_ Tpp_
civic Yenturos · '139 lownsend Stroet, Suito 505 · San Francisco, CA 94'101 · 415-430-0141 ·
info~,c vicventures.orq
http://~wvw.civicventures.org/site/action/work inA~rog/survev 8 02/surveyhtml 5/'6/03
Iowa City/Johnson County Senior Center
Partnerships Established 1996 - 2003
Prepared by Julie Seal
Partnerships Focusinq on Health, Physical, and Emotional Wellness
Johnson County Task Force on Aging
Heritage Area Agency on Aging
Windmill Pointe Estates
Fit's Possible (Kerstetter)
Lions Club International
American Cancer Society
Johnson County HACAP
Life Skills, Inc.
UI College of Nursing
UI Health Care (Hospitals & Clinics)
Hills Bank & Trust Company
National Federation of the Blind
Towncrest Medical Associates
UI College of Pharmacy
Senior Center, Indianapolis, IN
UI College of Medicine
National AARP
Johnson County Elderly Services Agency
United American Insurance Company
Senior Peer Counseling Program
SEATS Transportation Program
Senior Health Insurance Information Program (SHIIP)
Visiting Nurse Association
Iowa Priority Prescriptions Savings Program
West Liberty Retirement Community
UI Center on Aging
UI Hartford Center of Geriatric Nursing Excellence
Alzheimer's Association
UtHC D~epartment of Pathology
Johnson County Department of Public Health
Arthritis Foundation
Volunteer Administrators Network
Retired Senior Volunteer Program (RSVP)
Emerson Point Retirement Community
Healthy Alternatives, Inc.
New Life Core Theraputic and Pilates Instruction
(over)
-2-
Noridian Government Services
Systems Unlimited
Eastern Iowa International Year of the Older Person
Operation Restore Trust of Iowa
Pathways Adult Day Health Center
Plamor Bowling Lanes
The Speakers Bureau
UI Sports, Health, Leisure & Physical Studies Department
Johnson County Low Vision Support Group
State of Iowa Insurance Division
UI Center for Macular Degeneration
Progressive Rehabilitation Associates
Iowa Department of Elder Affairs
Mercy Iowa City Hospital
Lensing Funeral and Cremation Center
Colonial Bowling Lanes
Silvercrest Legacy Point
Clifton-Gunderson Tax Specialists
Iowa City Hospice
Legacy Gardens
Elder Services, Inc.
Senior Peer Counseling
Partnerships Focusin.q on Cultural and Social Development
iowa City Cultural Alliance ~.i
The Art Mission
Arts Iowa City Arts Center
Humanities Iowa
Eden Prairie String Orchestras (MN)
Universit~y of Tasmania, Australia
Daughters of the American Revolution
UI Young Concert Artists
Riverside Theater
Design Ranch
UI Hancher Auditorium
Iowa City Footliters
UI Museum of Art
MC Ginsberg
New Horizons String Orchestra
UI Clapp Recital Hall
Red Cedar Chamber
UI Museum of Natural History
Iowa City West High School
Hudson River Frame Co.
Thai Flavors, Iowa City
Iowa City Gallery Walks
Iowa Artisans Gallery
Iowa ARTS Festival
Iowa State Bank and Trust
UI Music Department
Hills Bank and Trust
UI Opera Theater
UI ROTC
Do-Si-Do Square Dance Club
Iowa City Community Theatre
UIHC Heartbeats Choir
City Circle Acting Company
U.S. Bank
US Department of Defense
Hy Vee Grocery Store - Dodge Street
UI Scottish Highlanders
Army National Guard
UI Community Credit Union
Plamor Bowling Lanes
UI Athletics
Tri-State Bus Company
National AARP
Partnerships Focusin,q on Lifelonq Learnin,q
U.S, Department of State
UI Wom~n's Archives
State Historical Society of Iowa
Kirkwood Community College
Iowa City Genealogical Society
UI Center for Human Rights
Linda Levey Law Office
iowa State University Extension Office
Johnson County Soil & Water Conservation District
(over)
Iowa City Human Rights Commission
UI College of Law
African American Historical Museum & Cultural Center
National Library of Medicine - Greater Midwest Region
UI Affirmative Action Office
Johnson County Master Gardeners
Craig Nierman Law Office
UI Office of University Relations
Left, Haupert, Traw & William Law Firm
UI Intensive English Program
Iowa City Bar Association
Johnson County7 Conservation District
UI International Programs
National Institute of Senior Centers
UI Speakers Bureau
UI Department of African American Worlds Studies
Phelan, Tucker, Mullen, Walker, Tucker & Gelman Law Firm
UI Library System
National Council on the Aging
UI Aging Studies Department
James Hayes Law Firm
UI Philosophy Department
Honohan, Epley, Braddock and Brenneman Law Firm
UI Labor Center
Johnson County Historical Society
Herbert Hoover Library, Museum and National Historic Site
iowa City Parks and Recreation
Iowa City Public Library
Public Access Television
Master Gardner Program
UI Leisure Studies Department
North Liberty Recreation Center
Retired professors/teachers from various fields and professions
Community School Districts
State Public Policy Group
USWest
UI College of Law
Elderhostel
Iowa State Bank & Trust Company
Johnson County Songbird Project
Farm Bureau Speakers Bureau
Social Security Administration
Iowa City Human Rights Commission
Marengo Publishing
-5-
National AARP
iowa City Bar Association
iowa City Public Library
Partnerships Focusin.q on Financial/Fiscal Development
American Business Women's Association
Hills Bank & Trust Company
Iowa City Area Chamber of Commerce
National AARP Tax Aid Program
Secudan Financial Services
New York Life
Iowa State University Extension Office
Financial Life Resource Group
Edward Jones
Retirement Planning Associates
Legal Hotline for Older Iowans
The Phoenix Companies
The Ockenfels Group
Iowa Women's Foundation
Firstar Bank
UI Community Credit Union
UI Women's Resource and Action Center
Prepared 2/03
Prepared by: Ross Spitz, Civil Engineer, Public Works, 410 E. Washington St., Iowa Ci[y, IA 52240 (319) 356-5149
RESOLUTION NO. 03-141
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2003
ASPHALT RESURFACING PROJECT, ESTABLISHING AMOUNT OF BID
SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for
the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
4. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the
Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 28th day of May, 2003,
or at a later date and/or time as determined by the Director of Public Works or designee,
with notice of said later date and/or time to be published as required by law. Thereafter the
bids will be opened by the City Engineer or his designee, and thereupon referred to the
Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be
held at the Emma J. Harvat Hall, Civic Center, iowa City, Iowa, at 7:00 p.m. on the 10th
day of June, 2003, or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk.
Passed and approved this 6th day of hla,y ,20 03
MAYOR
Approved by
CITY"CT_ERK Ci't~ ,~,{t o't'n ~'y's' O ffi ce
pweng/res/asphaltresurf doc
Resolution No. 03-141
Page 2
It was moved by 0' Donne] ] and seconded by W'i '1 burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Ross Spitz, Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149
RESOLUTION NO.
RESOLUTION APPROVING PLANS, SPECIFICATI( FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CON,~ OF THE 2003
ASPHALT RESURFAClNG PROJECT, AMOUNT OF BID
SECURITY TO ACCOMPANY EACH BID, DI CITY CLERK TO
PUBLISH ADVERTISEMENT FOR BIDS, AND TIME AND PLACE FOR
RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, form of contract and estimate of
cost for the above-named proje~ct was P 'law, and the hearing thereon held.
NOW, THEREFORE, BE IT RESOLVED BY COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
1. The plans, specifications, ntract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to ~pany each bid for the construction of the above-
named project shall be in the/ 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
/
3. The City Clerk is hereby atJ~orized and publish notice for the receipt of bids for
the construction of the in a newspaper published at least once
weekly and having a g /
4. Bids for the above-nar, had project are to be by the City of Iowa City, Iowa, at the
Office of the City Clerk, at the Civic Center, until 1:30 a.m. on the 28th day of May, 2003,
or at a later date an¢/or time as determined )irector of Public Works or designee,
with notice of said letter date and/or time to be as required by law. Thereafter the
bids will be opene/:l by the City Engineer or his and thereupon referred to the
Council of the Cit~' of Iowa City, Iowa, for action upon lid bids at its next meeting, to be
held at the Emm~ J. Harvat Hall, Civic Center, Iowa Cit owa, at 7:00 p.m. on the 3rd day
of June, 2003, Or if said meeting is cancelled, at the meeting of the City Council
thereafter as po~ted by the City Clerk.
Passed and approved this day of
MAYOR
Approved by
ATTEST:
CITY CLERK Cit~/~,t'[srney's Office
pweng/res/aspha[tresurf doc
Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING CONVEYANCE OF THE WEST ONE-HALF OF A
TVVENTY FOOT WIDE BY SIXTY FEET LONG VACATED PORTION OF THE
ALLEY LOCATED BETWEEN 405 SOUTH SUMMIT STREET AND 338 SOUTH
GOVERNOR STREET TO PHYLLIS TUCKER.
WHEREAS, Phyllis Tucker, as owner of the adjacent properly at 338 South Governor Street, has
offered the sum of $500.00 for the west one-half of a twenty foot wide by sixty feet long vacated
portion of the alley located between 405 South Summit Street and 338 South Governor Street
(approximately 600 square feet); and
WHEREAS, the City does not need the subject properly to provide access to property in the area
and there are no infrastructure or easements upon the subject property; and
WHEREAS, on January 21, 2003 the City Council adopted a Resolution declaring its intent to
convey its interest in the parcel, authorizing the publication of public notice of the proposed
conveyance, and setting the date and time for public hearing; and
WHEREAS, following public hearing on the proposed conveyance, the City Council finds that the
conveyance of the subject property is in the public interest.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA, that:
1. The Mayor and City Clerk are hereby authorized and directed to execute a Quit Claim
Deed conveying the City's interest in the west one-half of a twenty foot wide by sixty feet
long vacated portion of the alley located between 405 South Summit Street and 338 South
Governor Street to Phyllis Tucker, adjacent property owner, for the sum of $500.00.
2. The City Attorney is authorized to deliver said Quit Claim Deed to Phyllis Tucker. The
deed, and any other documentation required by Iowa Code §364.7 (2001), shall be
recorded by the City Attorney's Office in the Johnson County Recorder's Office at the
pumhasers' expense. Publication fees for the Notice of Public Hearing for this
conveyance will a~so be at the purchaser's expense.
Passed and approved this day of ,2003.
MAYOR
Approved by:
City Attorney's Office CITY CLERK
Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING CONVEYANCE OF THE WEST ONE-HALF OF A
TWENTY FOOT WIDE BY SIXTY FEET LONG VACATED PORTION OF THE
ALLEY LOCATED BETWEEN 405 SOUTH SUMMIT STREET AND 338 SOUTH
GOVERNOR STREET TO PHYLLIS TUCKER.
WHEREAS, Phyllis T~ccker, as owner of the adjacent property ,338 South Governor Street, has
offered the sum of $500.00. for the west one-half of a by sixty feet long vacated
portion of the alley located'between 405 South Summit and 338 South Governor Street
(approximately 600 square feet);~
WHEREAS, the City does not nee~ Abject propert provide access to property in the area
and there are no infrastructure or upon the ect property; and
WHEREAS, on January 21, 2003 the City a Resolution declaring its intent to
convey its interest in the parcel, authorizing th( blication of public notice of the proposed
conveyance, and setting the date and time for pu ng; and
WHEREAS, following public hearing on the ~ce, the City Council finds that the
conveyance of the subject property is in the '%.
NOW, THEREFORE, BE IT HEREBY BY THE CITY'"'C~UNCIL OF IOWA CITY,
IOWA, that:
1. The Mayor and City Clerk hereby authorized and directed to exec~ a Quit Claim
Deed conveying the City's i ;st in the west one-half of a twenty foot wiQ~by sixty feet
long vacated portion ' located between 405 South Summit Street ancO,.38 South
Governor Street to Phylli Ijacent property owner, for the sum of $50Q0%
2. The City Attorney is to deliver said Quit Claim Deed to Phyllis Tucker. The
deed, and any documentation required by Iowa Code §364.7 (1999), shall be
recorded by the Attorney's Office in the Johnson County Recorder's Office at the
purchasers' Publication fees for the Notice of Public Hearing for this
conveyance wil be at the purchaser's expense.
Resolution No.
Page 2
It was moved ~ and seconded by the Resolution be
and upor~'r,o, II call there
adopted,
were:
AYES: NAYS: ABSENT:
-, Champion
~ Kanner
'% Lehman
'~%~_~, / O'Donnellpfab
Vanderhoef
Wilburn
Passed and approved this 2003.
MAYOR
ATTEST:
Approved by
City Attorney's ice
Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING CONVEYANCE OF THE EAST ONE-HALF OF A
TWENTY FOOT WIDE BY SIXTY FEET LONG VACATED PORTION OF THE
ALLEY LOCATED BETWEEN 405 SOUTH SUMMIT STREET AND 338 SOUTH
GOVERNOR STREET TO SUE M. TRAVlS AND ANDREW D. ROBERTSON.
WHEREAS, Sue M. Travis and Andrew D. Robertson, as owners of the adjacent property at 405
South Summit Street, have offered the sum of $500.00 for the east one-half of a twenty foot wide
by sixty feet long vacated portion of the alley located between 405 South Summit Street and 338
South Governor Street (approximately 600 square feet); and
WHEREAS, the City does not need the subject property to provide access to property in the area
and there are no infrastructure or easements upon the subject property; and
WHEREAS, on January 21, 2003 the City Council adopted a Resolution declaring its intent to
convey its interest in the parcel, authorizing the publication of public notice of the proposed
conveyance, and setting the date and time for public hearing; and
WHEREAS, following public hearing on the proposed conveyance, the City Council finds that the
conveyance of the subject property is in the public interest.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA, that:
1. The Mayor and City Clerk are hereby authorized and directed to execute a Quit Claim
Deed conveying the City's interest in the east one-half of a twenty foot wide by sixty feet
long vacated portion of the aIley located between 405 South Summit Street and 338 South
Governor Street to Sue M. Travis and Andrew D. Robertson, adjacent property owners, for
the sum of $500.00.
2. The City Attorney is authorized to deliver said Quit Claim Deed to Sue M. Travis and
Andrew D. Robertson. The deed, and any other documentation required by Iowa Code
§364.7 (2001), shall be recorded by the City Attorney's Office in the Johnson County
Recorder's Office at the purchasers' expense. Publication fees for the Notice of Public
Hearing for this conveyance will also be at the purchasers' expense.
Passed and approved this day of ,2003.
MAYOR
A~~ ~/[~--'~'~f~' ATTEST: CITY CLERK
City Attorney's Office
mtb/b/travis-robe rtson
Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING CONVEYANCE OF THE EAST ONE-HALF OF A
TWENTY FOOT WIDE BY SIXTY FEET LONG VACATED PORTION OF THE
LOCATED BETWEEN 405 SOUTH SUMMIT STREET AND 3:38 SOUTH
~OR STREET TO SUE M. TRAVlS AND ANDREW D. ROBERTSON,
WHEREAS, Sue M. and Andrew D. Robertson, as the adjacent property at 405
South Summit Street, the sum of $ one-half of a twenty foot wide
by sixty feet long vacated )n of the alley located South Summit Street and 338
South Governor Street, 600 sq
WHEREAS, the City does net subject access to property in the area
and there are no infrastructure or property; and
WHEREAS, on January 21, 2003 the City ncil adopted a Resolution declaring its intent to
convey its interest in the parcel, authorizin, ~ublication of public notice of the proposed
conveyance, and setting the date and hearing; and
WHEREAS, following public hearing on nveyance, the City Council finds that the
conveyance of the subject property is in ~
NOW, THEREFORE, BE IT HEREE RESOLVED ;ITY COUNCIL OF IOWA CITY,
IOWA, that:
1. The Mayor and City CI, are hereby authorized and to execute a Quit Claim
Deed conveying interest in the east one-half of a ~nty foot wide by sixty feet
long vacated portion alley located between 405 South mit Street and 338 South
Governor Street to: Travis and Andrew D. Robertson, ad owners, for
the sum of $500.£
2. The City Atto is authorized to deliver said Quit Claim Deed Sue M. Travis and
Andrew D. The deed, and any other documentation re¢ by Iowa Code
{}364.7 (1 shall be recorded by the City Attorney's Office in the Johnson County
Office at the purchasers' expense. Publication fees for the Notice of Public
Hearing for this conveyance will also be at the purchasers' expense.
Resolution No.
Page 2
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
Passed and approved this ,2003.
ATTEST:.
CITY
Approved by
Prepared by: Steve Nasby, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 03-142
RESOLUTION ADOPTING IOWA CITY'S FY04 ANNUAL ACTION PLAN, WHICH IS A
SUB-PART OF IOWA CITY'S 2001-2006 CONSOLIDATED PLAN (CITY STEPS), AS
AMENDED, AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND
ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE
AUTHORIZED CHIEF EXECUTIVE OFFICER.
WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa
City, Iowa, to prepare and submit the FY04 Annual Action Plan as part of the City's 2001-2006
Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist
lower income residents with housing, jobs and services; and
WHEREAS, the Iowa City Housing and Community Development Commission has held a series
of meetings regarding the use of federal Community Development Block Grant (CDBG) and
HOME Investment Partnership (HOME) funds for City of Iowa City fiscal year 2004; and
WHEREAS, the City has disseminated information, received public input and held a public
hearing on the FY04 Annual Action Plan; and
WHEREAS, the FY04 Annual Action Plan contains the allocation of CDBG and HOME funds
attached hereto as Exhibit A; and
WHEREAS, adoption of the FY04 Annual Action Plan will make Iowa City eligible for federal and
state funds administered by the U.S. Department of Housing and Urban Development; and
WHEREAS, the City Council finds that the public interest will be served by the adoption of the
FY04 Annual Action Plan and submission to the U.S. Department of Housing and Urban
Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City of Iowa City FY04 Annual Action Plan, filed in the office of the City Clerk, be
and the same is hereby approved and adopted.
2. The City Manager of Iowa City is hereby authorized and directed to submit the City of
Iowa City FY04 Annual Action Plan to the U.S. Department of Housing and Urban
Development, and is further authorized and directed to provide all the necessary
certifications or documents required by the U.S. Department of Housing and Urban
Development.
3. The City Manager is hereby designated as the Chief Executive Officer and authorized to
act on behalf of the City of Iowa City in connection with the FY04 Annual Action Plan.
4. The City Manager is hereby authorized to execute, terminate or amend CDBG and\or
HOME Agreements entered into in connection with the allocation of public funds with
ppdcdbg/res/citysteps2.doc
Resolution No. 03-142
Page 2
subrecipients, Community Housing Development Organizations (CHDOs or other legal
entities.
Passed and approved this 6th day of May ,20 03
Approved by
CITY--CLERK City Attorney's Office
It was moved by Champion and seconded by 0'Dr~nn~l 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTA I N:
X Champion
X Kanner
× Lehman
X O'Donnell
X Pfab
X Vanderhoef
Wilburn X
p pd cd bg/res/c~t yst eps2 doc
Exhibit A
PRO3ECTS RECOMMENDED FOR FY04
CDBG AND HOME FUNDTNG
HCDC (3/20/03)
Recommendation or
Request Council Earmark*
ECONOMIC DEVELOPMENT PRO3ECTS (Set-aside $145,000)
Economic Development Fund - City of Iowa City* $145,000 $145,000
Subtota/ $145, 000 $145, 000
PUBLZC FACILrrZES PROIECTS (Est. Set-aside $292,000)
Acquisition of Real Property - Shelter House $359,370 $230,000
Facility Rehabilitation - Eagles Flight, Inc. $ 14,389 $ 14,389
Facility Rehabilitation - Emma Goldman Clinic $ 29,260 $ 20,000
Facility Rehabilitation - Community Mental Health Center $ 9,500 $ 9,500
Facility Rehabilitation - HACAP Head Start $ 9,800 $ 9,800
Facility Rehabilitation - PATV\Evert Conner Center $ 2,000 $ 1,000
Facility Rehabilitation - 4Cs Child Care $ 42.650 $ 13,91!
Subtota/ $466,969 $298,600
PUBLI~C SERVICE PROIECTS (FY04 Statutory Cap $126,900)
Operational Expenses - TC Community School District $ :tS,000 $ 4,400
Case Management - Iowa City Free Medical Clinic $ 39,800 $ 7,500
Shelter Coordinator- Shelter House $ 30,000 $ 10,000
Aid to Agencies* $105,000 $105.000
Subtota/ $186,800 $126,900
HOUSING PRO3ECTS (Est. Set-aside $807,000)
Affordable Homeownership -Habitat for Humanity $220,000 $110,000
Affordable Rental Units - Whispering Garden L.P. $480,000 $144,303
Transitional Housing - Hawkeye Area Community Action Program $384,000 $:128,000
Small Repair Program - Elder Services, ]nc. $ 45,000 $ 27,000
Transitional Housing - Successful Living, Inc. $350,000 $187,500
Deposit Assistance Program- Shelter House $ 5,000 $ 3,500
Housing Rehabilitation -- City of Iowa City* $200,000 $200,000
Subtota/ $1,684,000 $ 800,$03
ADMINISTRATION AND PLANNING
HOME Program Administration $ 71,645 $ 71,645
CDBG Program Administration and Planning $170,000 $170,000
Subtota/ $241,645 $241,645
TOTAL $2,724,414 $1,612,448
SOURCES OF FUNDS
FY04 CDBG Entitlement $826,000
FY04 CDBG Estimated Program Income $ 20,000
Unexpended CDBG Funds (from contingency and projects) $ 25,000
TOTAL CDBG $871,000
FY04 HOME Allocation $716,448
FY04 HOME Estimated Program Income $ 25,000
TOTAL HOME $ 741,448
FY04 TOTAL $1,612,448
PUBI,IC COMMENT PER1OD
FY04 Annual Action Plan
The City of Iowa City is soliciting public
comments on the proposed Fiscal Year
2003 (FY04) Annual Action Plan. Thc
Annual Action Plan is a portion of Io~va
City's 2001-2006 Consolidated Plan, as
Amended (a.k.a. CITY STEPS).
The FY04 Annual Action Plan will include
inibrmation on the proposed use of
Community Development Block Grant
(CDBG) and HOME Investment
Parmership (HOME) funds for housing,
jobs and services for lo,v-moderate income
persons. The FY04 Annual Action Plan
will outline proposed activities, project
locations, budgets and the scope of services
being funded.
Copies of the FY04 Annual Action Plan are
available from the Department of Planning
and Community Development, Civic
Center, 410 East Washington Street, Imva
City, 52240. A copy of the FY04 Annual
Action Plan is also available for review at
the Iowa City Public Library.
Written comments may be submitted to the
Department of Planning and Community
Development at thc address above. A 30-
day public comment period will begin with
the publication of this notice and end on
May 5, 2003.
City of Iowa City
MEMORANDUM
DATE: April 28, 2003
TO: City Council
Nasby, Community and Economic Development Coordinator/--6~,~/~
FROM:
Steven
RE: FY04 CDBG\HOME Funding - Terms and Conditions
At the April 22 Council meeting, there were discussions regarding the terms and conditions
for the use of Community Development Block Grant (CDBG) and HONE Investment
Partnership program (HOHE) funds. The discussion was in response to several requests by
applicants for loans or grants that did not conform to the existing Council policy.
This purpose of this memorandum is to confirm the consensus position of the Council. The
following outlines the direction given to staff by the Council.
· The interest rate for non-profit housing organizations will be 0%. For rental
housing, the terms will be an amortized loan for the period of affordability up to
30 years. For homeownership projects, the assistance can be an amortized loan
or a deferred payment loan (balloon loan) for the period of affordability up to 30
years. Staff to negotiate specific terms.
· Public facilities projects that do not significantly improve their facility through
capital improvements (i.e. rehab vs. new construction) will be eligible for
declining balance loans. Staff to negotiate specific terms.
On Nay 6, the Council is scheduled to approve the FY04 Annual Action Plan. Staff will be
present at the Nay 5 work session to answer questions. If you would like additional
information, please contact me at 356-5248 or via e-mail at steven-nasby@iowa-city.org.
Cc: City Manager
Karin Franklin
HCDC
IOWA VALLEY HABITAT FOR HUMANITY
2701 Rochester Avenue
Iowa City, Iowa 52245
319-337-8949
Date: May 2, 2003
To: Iowa City Mayor Lehman and Council Members
cc: Steve Nasby, Tracy Hightshoe, Steve Long
Fax #:
From: Brad Langguth, Board President
338-1277
Re: Request for loan waiver for HOME Funding, FY04
Good Afternoon Mayor Lehman and Council Members!
Iowa Valley Habitat for Hmnanity is pleased that half of our FY '04 application appears to be nearly funded.
Thank you for the time-consuming work that has gone into reviewing the recommendations of the HCDC.
The question of terms for allocation seems to be closer to being resolved in a way that will allow IVHFH to
accept the funds. With this memo, Iowa Valley Habitat for Humanity wishes to restate our request for a loan
waiver. We know that you have seen the letter, dated April 8, 2003, which IVHFH sent to the Council,
requesting that these funds be awarded as a Declining Balance Lien.
We have heard that at the 4/21 work session, the Council stated that non-profit organizations would be
awarded funds as a 0% loan, except Iowa Valley Habitatfi~r Humanity. We assume that this means the
Council was granting our request to receive these funds as a Declining Balance Lien, that is, as a forgivable
loan. This forgivable loan would not be repaid if the homes continued to be owned by low-income families
for the period of the lien, 15 years. After 15 years, low-income families will almost certainly still own the
homes, because these are simple homes, but the potential balance of the lien would have reached zero.
We pledge to make the bcst possible use of the funds allocated to our affiliate. Thank you for your
assistance in providing aflbrdable home ownership to several families in our community.
Thank you again!
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5437
RESOLUTION NO. 03-143
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION
OF THE IOWA AVENUE PEDESTRIAN BRIDGE REHABILITATION PROJECT.
WHEREAS, Cramer and Associates, Inc. of Des Moines, Iowa has submitted the lowest
responsible bid of $205,880.00 for construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
1. The contract for the construction of the above-named project is hereby awarded to
Cramer and Associates, Inc., subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance
program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements.
Passed and approved this 6th day of Nay ,2003.
Approved by:
City'-Clerk City A~t (~'~n~"y's ~Offi ce
Resolution No. 03-143
Page 2
It was moved by_ 0'Donnell and seconded by Champion the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X . Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
ADVERTISEMENT FOR BIDS
IOWA AVENUE PEDESTRIAN BRIDGE
REHABILITATION OVER HIGHWAY 6
PROJECT
Sealed proposals wilt be received by the City
Clerk of the City of Iowa City, Iowa, until 10:30
A.M. on the 29t~ day of April, 2003, or at a later
date and/or time as determined by the Director of
Public Works or designee, with notice of said later
date and/or time to be published as required by
law. Sealed proposals will be opened immediately
thereafter by the City Engineer or designee. Bids
submitted by fax machine shall not be deemed a
"sealed bid" for purposes of this Proiect. Pro-
posals will be acted upon by the City Council at a
meeting to be held in the Emma J. Harvat Hall at
7:00 P.M. on the 6''~ day of May, 2003, or at such
later time and place as may be scheduled.
The Project will involve the following:
· Repair delaminated, spalled, and
deteriorated concrete areas
·Provide protective polymer overlay
on the bridge
· Remove the existing chloride ions via
elect electrochemical chloride
extraction on the existing pedestrian
bridge
All work is to be done in strict compliance with
the plans and specifications prepared by NNW,
Inc., of Iowa City, Iowa, which have heretofore
been approved by the City Council, and are on
file for public examination in the Office of the City
Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied
in a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a
surety in the State of Iow& in the sum of 10% of
the bid. The bid security shall be made payable to
the TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
of the City Council's award of the contract and
post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award
of the contract, or until rejection is made. Other
bid bonds will be returned after the canvass and
tabulation of bids is completed and reported to
the City Council.
AF-I
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by
the City, and shall guarantee the prompt payment
of all materials and labor, and also protect and
save harmless the City from all claims and
damages of any kind caused directly or indirectly
by the operation of the contract, and shall also
guarantee the maintenance of the improvement
for a period of five (5) year(s) from and after its
completion and formal acceptance by the City
Council.
The following limitations shall apply to this
Project:
Working Days: The contractor shall complete all
patching and associated work on the bridge deck
in 22 working days; no time shall be charged for
the time required to perform electrochemical
chloride extraction; and an additional 15 working
days shall be allowed once work can begin on the
protective polymer deck overlay.
Specified Start Date: May 19, 2003
Liquidated Damages: $600 per day
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifi-
cations and form of proposal blanks may be
secured at the Office of NNW, Inc., 316 E.
College Street, Iowa City, Iowa, by bona fide
bidders.
A $20 non-refundable fee is required for each
set of plans and specifications provided to
bidders or other interested persons. The fee shall
be in the form cfa check, made payable to NNW,
Inc.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Economic Development at
(515) 242-4721 and the Iowa Department of
Transportation Contracts Office at (515) 239-
1422.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quanti-
ties, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa reciprocal
resident bidder preference law applies to this
Project.
AF-2
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY
AF 3
Prepared by: Denny Gannon, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142
RESOLUTION NO. 03-144
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO A'I-DEST A CONTRACT FOR
CONSTRUCTION OF THE 2003 PARKING RAMP MAINTENANCE AND REPAIR
PROJECT,
WHEREAS, Paragon Constructors, Inc. of Minneapolis, MN, has submitted the lowest responsible
bid of $269,291.75 (base bid plus alternate no. 1) for construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to
Paragon Constructors, Inc. of Minneapolis, MN, subject to the condition that awardee
secure adequate performance and payment bond, insurance certificates, and contract
compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 6th day of t, la,,v ,20 03
Approved by
CiTY'CLERK City Attorney'§ Office
It was moved by Vanderhoef and seconded by Champ'ion the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
× Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilburn
pwen g~res~2003pkg ra rap.doc
4/03
ADVERTISEMENT FOR BIDS
2003 PARKING RAMP MAINTENANCE
AND REPAIR PROJECT
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 10:30
A.M. on the 29th day of April, 2003, or at a later
date and/or time as determined by the Director of
Public Works or designee, with notice of said later
date and/or time to be published as required by
law. Sealed proposals will be opened immediately
thereafter by the City Engineer or designee. Bids
submitted by fax machine shall not be deemed a
"sealed bid" for purposes of this Project. Pro-
posals will be acted upon by the City Council at a
meeting to be held in the Emma J. Harvat Hall at
7:00 P.M. on the 6th day of May, 2003, or at such
later time and place as may be scheduled.
The Project will involve the following:
Spall repair, joint sealant replacement, crack
repair, weld plates and other miscellaneous
repairs. Preventive maintenance work will
include waterproofing membrane recoat and
replacement.
All work is to be done in strict compliance with
the plans and specifications prepared by Shive-
Hattery, Inc. of Iowa City, Iowa, which have
heretofore been approved by the City Council,
and are on file for public examination in the Office
of the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied
in a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a
surety in the State of Iowa, in the sum of 10% of
the bid. The bid security shall be made payable to
the TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
of the City Council's award of the contract and
post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award
of the contract, or until rejection is made. Other
bid bonds will be returned after the canvass and
tabulation of bids is completed and reported to
the City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by
the City, and shall guarantee the prompt payment
of all materials and labor, and also protect and
save harmless the City from all claims and
AF-1
damages of any kind caused directly or indirectly
by the operation of the contract, and shall also
guarantee the maintenance of the improvement
for a period of two (2) years for general
construction and five (5) years for expansion
joints and waterproofing membrane from and
after its completion and formal acceptance by the
City Council.
The following limitations shall apply to this
Project:
Completion Date: August 15, 2003
Specified Start Date: May 19, 2003
Liquidated Damages: $500.00 per day
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifi-
cations and form of proposal blanks may be
secured at the Office of Shive-Hattery, Inc., iowa
City, Iowa, by bona fide bidders.
A $50.00 non-refundable fee is required for each
set of plans and specifications provided to
bidders or other interested persons. The fee shall
be in the form of a check, made payable to Shive-
Hattery, Inc.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Economic Development at
(515) 242-4721 and the Iowa Department of
Transportation Contracts Office at (515) 239-
1422.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quanti-
ties, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa reciprocal
resident bidder preference law applies to this
Project.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
AF-2