HomeMy WebLinkAbout2023-02-23 Info Packet � r
rrr®��� City Council Information Packet
CITY OF 10"IA CITY February 23, 2023
Council Tentative Meeting Schedule
IP1. Council Tentative Meeting Schedule
Miscellaneous
IP2. Flyer: Council Listening Post: February 27
Draft Minutes
IP3. Ad Hoc Truth and Reconciliation Commission: February 2
IP4. Community Police Review Board: February 14
IPS. Library Board of Trustees: January 26
February 23, 2023 City of Iowa City
Item Number: IP1.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 23, 2023
Council Tentative Meeting Schedule
Attachments: Council Tentative Meeting Schedule
City Council Tentative Meeting Schedule
Subject to change
CITY IOWA CITY February 23,2023
Date Time Meeting Location
Tuesday, March 7,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, March 21,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,April 4,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,April 17,2023 4:30 PM Joint Entities Meeting TBD
Hosted by City of University Heights
Tuesday,April 18,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, May 2,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, May 16,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,June 6,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,June 20,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,July 11,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,July 17,2023 4:30 PM Joint Entities Meeting TBD
Hosted by Johnson County
Tuesday,August 1,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,August 15,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 5,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,September 19,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday,October 3,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday,October 16,2023 4:30 PM Joint Entities Meeting TBD
Hosted by Iowa City Community Sch Dist
Tuesday,October 17,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Monday, November 6,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, November 21,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Tuesday, December 12,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall
6:00 PM Formal Meeting 410 E.Washington Street
Item Number: IP2.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 23, 2023
Flyer: Council Listening Post: February 27
Attachments: Flyer: Council Listening Post: February 27 [East Side Recycling &
Environmental Education Center]
Circ gar Icm:�Cirr
COUNCIL
LISTENING
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MDrIClay,
February �?
6:i]0 prn-7:3d pm
Meet with Council members Eastside Recycling
Environmental Education Center
to discuss issues affecting 24015cott Blvd
your community.
Item Number: IP3.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 23, 2023
Ad Hoc Truth and Reconciliation Commission: February 2
Attachments: Ad Hoc Truth and Reconciliation Commission: February 2
February 2, 2023
Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes
Emma J. Harvat Hall, City Hall
Commissioners present: Mohamed Traore, Chastity Dillard,Sikowis Nobiss(on Zoom),Wangui
Gathua, Marie Krebs, Lauren Merritt, Kevo Rivera, Eric Harris (on Zoom),Clif Johnson.
Commissioners absent: None.
Staff present: Stefanie Bowers.
Community members who spoke at the meeting: None.
Recommendation to City Council: No.
Meeting called to order: 7:08 pm.
Reading of Native American Land Acknowledgement: Dillard read the Land Acknowledgement.
Approval of Minutes from January 19, 2023: Merritt moved, and Rivera seconded.
Motion passed 7-0. (Johnson,Traore not present for vote).
Public Comment of Items not on the Agenda: None.
ICCSD Elementary School Performance Incident: Commission members plan on attending the
Iowa City School Board meeting of January 24 to discuss the school performance incident.
Facilitator Services Proposal:Annie Tucker reported that all the proposed facilitators are working
on responding to the questions from the city.The timeline to return the response is Friday,
February 3 at the latest Monday, February 6. Angie Jordan will still be a part of the proposed
facilitator group, but her responsibilities have been scaled back.
Books and Materials Sent by Divided Communities: This item was skipped and will be discussed
at the next TRC meeting date.
Correspondence: Commissioners spoke on correspondence they received from the Coalition to
Abolish Prison Slavery at UI (CAPS). Dillard will reach out to CAPS to gather more information on
the allegation.This item will be placed on the next agenda for the commission to further discuss.
Follow up on Testimony from the Meeting of January 19, 2023: Based upon the testimony from
the last meeting the commission decided to provide this information to the proposed facilitators
as its first case for conciliation/reconciliation.
ICCSD Elementary School Performance Incident: Members of the commission were present at
the most recent ICCSD board of directors public meeting and spoke out against the incident(s).
The ICCSD board of directors will place this on an agenda for a future public meeting.The Daily
Iowan recently published an article on the letter sent to ICCSD.
Commission Announcements: Harris noted that he recently received a donation of suits and will
have them available to community members who may be in need of a suit. Dillard accepted the
Black History Month Proclamation from Johnson County on behalf of the commission. Staff will
place the proclamation on the commission's website when the new city website debuts.Johnson
thanked the Iowa City Council for amending current city law to allow for the Golden Gloves event
to be held at The Graduate later this year. Rivera wished all,a Happy Black History Month.
Adjourned: 7:53 PM,
City Board and Commission meetings are recorded and can be viewed in their entirety by
visiting this link.
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Item Number: IP4.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 23, 2023
Community Police Review Board: February 14
Attachments: Community Police Review Board: February 14
DRAFT
COMMUNITY POLICE REVIEW BOARD
MINUTES — FEBRUARY '14, 2023
CALL TO ORDER: Chair Jerri MacConnell called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Ricky Downing, Jerri MacConnell, Saul Mekies, Amanda Remington (5:45 pm),
Orville Townsend, Stuart Vander Vegte (5:40 pm)
MEMBERS ABSENT: Melissa Jensen
STAFF PRESENT: Staff: Tammy Neumann, Legal Counsel: Patrick Ford
OTHERS PRESENT: Iowa City Police Chief Dustin Liston
City Council Member Laura Bergus, CPRB Liaison
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB Public Report#22-10.
CONSENT CALENDAR
Motion by Jensen, seconded by Vander Vegte, to accept the consent calendar as presented.
• Minutes of the meeting on January 10, 2023.
• ICPD Use of Force Review/Report—July 2022
NEW BUSINESS
Iowa City Police Department Mission Statement Discussion — Chief Liston shared that while the Iowa City
Police Department currently has a mission statement, he would also like to implement a list of core values. He
explained the core values will serve as the guiding principles for the department and most larger police forces
have a list of core values included with their mission statements. Liston will be seeking input from various
resources and is asked the CPRE for their ideas as well. He shared with the board some ideas provided by
staff. There were no comments from board members. This item will remain on the agenda as an old business
topic for future meetings until the gathering information phase is complete.
OLD BUSINESS
Discussion of Community Forum: CPRE reviewed the draft Community Forum packet. It was suggested that
the date and time be moved to the top of the flyer. Neumann reminded board members that a topic was
needed for the forum. Board members decided to make the following the standard topic for this and future
Community Forums: "Communicating with the CPRB —Who We Are and What We Do." Neumann will make
those changes and begin the distribution process of flyers and news releases.
PUBLIC DISCUSSION
None
BOARD INFORMATION
Board members and staff asked that the following items be added to New Business for the March 14, 2023
meeting.
• Prevention of repeat violations - Mekies
• Use of Force Report discussion — MacConnell
• Introduction of Iowa City Police Department Lt. Jeff Fink, Office of Professional Standards—Chief
Liston
CPRB Meeting Minutes
February 14, 2022
Page 2
STAFF INFORMATION
None
MEETING SCHEDULE and FUTURE AGENDAS
• March 14, 2023, 5:30 PM Halling Conference Room
• April 11, 2023, 5:30 PM Helling Conference Room
• April 20, 2023, 5:30 PM, Community Forum, Iowa City Public Library, Meeting Room A
• May 9, 2023, 5:30 PM, Helling Conference Room
Ricky Downing will be absent from the May 9, 2023 meeting.
EXECUTIVE SESSION
Motion by Vander Vegte, seconded by Remington, to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal
law to be kept confidential or to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public
bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer
investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18)
Communications not required by law, rule or procedure that are made to a government body or to any of its
employees by identified persons outside of government, to the extent that the government body receiving
those communications from such persons outside of government could reasonably believe that those persons
would be discouraged from making them to that government body if they were available for general public
examination.
Motion carried 6/0 (Jensen absent). Open session adjourned at 5:54 p.m.
REGULAR SESSION
Returned to open session at 6:03 p.m.
Motion by Remington, seconded by Townsend, to accept CPRB Public Report#22-10 as amended and
forward to City Council.
Motion carried 610 (Jensen absent)
ADJOURNMENT
Moved by Vander Vegte, seconded by Remington, to adjourn the meeting at 6:05 p.m.
Motion carried 6/0 (Jensen absent)
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COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
DATE: February 15, 2023
To: City Council
Complainant
City Manager
Chief of Police
Officer(s) involved in complaint
From: Community Police Review Board
Re: Investigation of CPRB Complaint#22-10
This is the Report of the Community Police Review Board's (the "Board") review of the investigation of
Complaint CPRE #22-10 (the "Complaint").
BOARD'S RESPONSIBILITY:
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation. (Iowa
City Code Section 8-8-7(A).)
2. When the Board receives the Police Chiefs report, the Board must select one or more of the
following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1):
a. On the record with no additional investigation.
b. Interview/meet with complainant.
c. Interview/meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the
board's own investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of
review. This means that the Board must give deference to the Police Chiefs reporEI)ecause of
the Police Chief's professional expertise. (Iowa City Code Section 8-8-7(13)(2)),) �
4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police
Chief reverse or modify the Chiefs findings only if: u"
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary, or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state,
or local law.
5. When the Board has completed its review of the Police Chiefs report, the Board issues a public
report to the city council. The public report must include: (1) detailed findings of fact; and (2) a
clearly articulated conclusion explaining why and the extent to which the complaint is either
"sustained" or "not sustained ". (Iowa City Code Section 8-8-7(13)(3)).)
6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline
the officer involved.
BOARD'S PROCEDURE:
The Complaint was initiated by the Complainant on September 18, 2022. As required by Section
8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chiefs Report was filed with the City Clerk on November 17, 2022. As per Section 8-8-6(D) of the
City Code, the Complainant was given the opportunity to respond to the Chiefs report. The complainant
did not respond.
The Board voted on January 10, 2023 to apply the following Level of Review to the Chiefs Report: On the
record with no additional investigation, pursuant to Iowa City Code Section 8-8-7(B)(1)(a).
The Board met to consider the Report on December 13, 2023 (deferred to the January meeting),
January 10, 2023 and February 14, 2021
Prior to the December 13, 2022 meeting, the Board had the opportunity to review the complaint, the
Police Chiefs report, and to watch and listen to body worn camera and/or in-car camera footage
showing the interaction between the officers and the Complainant.
FINDINGS OF FACT:
At 6:56 pm on September 17, 2022, a squad car containing two officers, pulled into the Kum & Go
parking lot at 1310 S. Gilbert St. and parked at the east end of the lot. These officers pulled into the lot
to complete paperwork on an unrelated issue, and had no involvement with the Complainant.
Officer A, westbound on Highway 6, observed a brown Chevy Impala with heavily tinted windows
quickly turn onto Gilbert, right on Highland and into the Kum & Go parking lot. The Officer queried the
vehicle plate and then turned around to return to the area. A short time later, Officer A, entered the
parking lot from Highland and observed the Chevy Impala, exiting the parking lot onto Third St. without
stopping, turn left on Gilbert without coming to a complete stop, and right onto Highway 6 without
coming to a complete stop. The Officer followed the vehicle, initiating a traffic stop on Highway 6, just
west of Gilbert. The Complainant did not immediately pull over and continued to Sturgis Corner, where
he pulled into the parking lot of Caldwell Banker.
Officer A approached the vehicle and made contact with the Complainant. The Officer noted that the
Complainant had all the windows down despite that it was raining. Officer A advised the Complainant
the reason for the stop, noted a strong odor of marijuana, and had the Complainant exit the vehicle.
Officer B arrived as a backup, and stood by while Officer A searched the Complainant and then the
vehicle, locating to small amount of marijuana under a pillow on the driver seat. The Complainant was
placed under arrest, searched again, and placed him in the back of the patrol car. Officers A and B
finished searching the vehicle without locating any additional evidence. The Complainant was
transported to the Johnson County Jail on a charge of Possession of a Controlled Substance.
COMPLAINANT'S ALLEGATION #1 —Violation of Policy on Integrity. The Officer lied about the
reason for the traffic stop and planted evidence.
Chief's conclusion: Not sustained
Board's conclusion: Not sustained
Basis for the Board's conclusion: There is no evidence that Officer A planted evidence. The
body camera footage clearly shows the Officers searching the Complainant's vehicle, Officer A
moving a pillow on the driver's seat and discovering a small quantity of what is presumed to be
marijuana, which Officer A then picks up and examines to confirm what it is. Officer A lays it
back down until the officer is able to secure it in an evidence bag. Both officers also detected a
strong odor of marijuana coming from the vehicle. Officer A noted the Complainant smelled of
marijuana when the Complainant got out of the vehicle.
COMPLAINANT'S ALLEGATION #2— NCIC Queries. The Officer queried the vehicle license plate
and registered owner's driver license prior to observing documented moving violations.
Chief's conclusion: Not sustained
Board's conclusion: Not sustained
Basis for the Board's conclusion: There is no evidence that Officer A was randomly querying
vehicle and driver information. Officer A did run the vehicle and the Complainant's information
after observing the possible unlawful tint on the windows. Officer A observed multiple traffic
violations prior to stopping the vehicle, all of which were captured on surveillance and traffic
video. The tint of the vehicle windows is also observed on video.
COMMENTS: None
Item Number: IP5.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
February 23, 2023
Library Board of Trustees: January 26
Attachments: Library Board of Trustees: January 26
Afte IOWA CITY
OWPUBLIC LIBRARY
Iowa City Public Library Board of Trustees
Meeting Minutes
January 26, 2023
2^c� Floor - Boardroom
Regular Meeting - 5:00 PM
DRAFT
Carol Kirsch - President Joseph Massa John Raeburn
Tom Rocklin -Vice President Claire Matthews Hannah Shultz
DJ Johnk - Secretary Robin Paet70ld Dan Stevenson
Members Present: DJ Johnk,Carol Kirsch,Joseph Massa,Claire Matthews,Robyn Paetzold,John
Raeburn,Tom Rocklin,Hannah Shultz, Dan Stevenson.
Members Absent: None.
Staff Present: Elsworth Carman,Anne Mangano,Jen Miller, Brent Palmer,Jason Paulios, Katie Roche.
Guests Present: None.
Call Meeting to Order. Kirsch called the meeting to order at 5:03 PM.A quorum was present.
Approval of January 26, 2023 Board Meeting Agenda. Kirsch requested to add an agenda
item to introduce new Library Trustee,Joseph Massa.Shultz made a motion to approve the new agenda item.
Johnk seconded.Rocklin made a motion to approve the Board Meeting Agenda.Shultz seconded.Motion
passed 9/0.
Public Discussion. None.
Items to be Discussed.
Introduce New Trustee.Joseph Massa introduced himself and thanked everyone for orientation. In turn,
Library Trustees introduced themselves to Massa.
Strategic Planning Update.Carman said ICPL is finishing up the third year of a three-year plan Strategic Plan.
Carman is thankful for the work of staff and the Leadership Team to meet or exceed many of the stated goals.
Carman included the entire strategic plan in the report and highlighted progress from the past six months.
Johnk asked about the Social Work Practicum Students in the Library and wondered what the timeline and
communication plan to the Board would be. Paulios met with the Practicum Officer from the School of Social
Work and two students about field practicum work at ICPL.This is a new program Kara Logsden (Lecturer at
the University of Iowa School of Library and Information Science)helped organize at University of Iowa SLIS.
Paulios said a long-term goal of the program is to host a student each semester and report the impact to the
City of Iowa City.Johnk noted that Davenport has a full-time Social Worker. Paulios shared Coralville has a
I f you will need disability-related accommodations in order to participate in this meeting,please contact len Miller,Iowa City
Public Library,at 379-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
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grant for social workers. Massa asked if there were any social workers on staff at ICPL,Carman replied no.
Paulios shared the collaboration with the University has been a three-year work in progress. Kirsch asked if the
students are onsite and fulltime. Paulios said they will be onsite 8-15 hours per week.Carman wants to see
how many hours a practicum student would need to work to have a significant impact.
Raeburn asked who the audience of the Strategic Plan document was.Raeburn noted page 4A3 and was
curious what impact is referenced in sentence,"...this change was made without increasing staff and the
effects of the additional service hours have an impact across the library".Carman shared the Strategic Plan
document is for internal and external audiences and each tactic has supporting documentation. Raeburn
noted concern about changes to the availability of compact DVDs and CDs and felt Hoopla serves the need
for popular music but other genres are only available through CDs.The impact of losing that collection is
significant.Carman said there are a number of challenges maintaining those physical collections and felt the
formats were not designed for public use.Staff have to ensure that each item is functional after each
checkout.Mangano shared they haven't eliminated the CD collection because there isn't a good replacement
yet. Purchasing new CDs is difficult as many publishers are not making them.John asked if there are any
other products from a digital distribution standpoint that would meet the needs of the current CD collection.
Mangano said there are a few such as Alexander Street Press but they aren't as dynamic. Rocklin asked if it is
expensive.Paulios said he doesn't think so but it's like going back in time to the year 2000, it's not intuitive for
today.Mangano believes it to be great for academic libraries because it comes with extensive notes and
histories but it's not a great choice for public libraries. Mangano also noted many things on Netflix will never
be on DVD.
Matthews wondered what the Strategic Plan document looks like at the end of the three-year plan and how it
will sing the praises of the work of the Library.Matthews likes the idea of reviewing the work from the last
three years with the public.Carman said this has changed over the years and that this is the first plan during
his tenure as Director.Carman thinks there will be a narrative report and social media posts.Carman said in
some ways this plan is both traditional and non-traditional as it was planned in the very beginning of the
COVID-19 pandemic.The plan helped staff serve during crisis and while coming out of the closure and
curbside services.Matthews noted community connections with stakeholders like the mobile crisis unit,the
school district,Parks&Rec,and Human Rights. Matthews thinks a patron who walks into the library might not
see these great connections.Carman shared ICPL's PR staff are newer and have good ideas for celebrating
that information with the public.
2nd Quarter Statistics and Financials Review.Matthews noted the Finance Committee met and explained
some of the financial percentages are dramatic but they are often for small budget lines,once a year
purchasing,or scheduled purchases. Kirsch learned about chargebacks and found Carman's summary helpful.
Shultz was amazed by some of the numbers are in the statistic reports.Rocklin said the stats are
comprehensive and extensive and wondered where Carman's eye went in the report.Carman looked for big
jumps percentage wise and then went back to examine if the changes was expected or unexpected.Carman
noted the Expenditures report felt typical overall,though some lines are high and some low.The six-month
mark is a great time to note if things are starting to skew but Carman feels confident with the reports.
Kirsch asked about the general Iowa City and download stats.Miller explained the general Iowa City number
is for people who live in Iowa City and checked out physical materials while the downloads total is the
number of digital materials.Kirsch asked if the general number included the downloads and Miller clarified
they are two separate numbers.Mangano shared a lot of these reports are grouped together based on State
reporting needs.Mangano noted the Type and Format report condenses collections together when reporting
If you will need disability-reloted accommodations in order to participate in this meeting,please contact len Miller,Iowa City
Public Library,at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
Q6*AP1 IOWA CITY
44j2�, PUBLIC I,IBRARY
circulation and explained fluctuations in circulation.Kirsch noted general fiction and fiction express are
lumped together but was curious why nonfiction express was broken out. Mangano said it is because the
report is broken down by Dewey Decimal numbers.Matthews said it would be interesting to note how
programs affect circulation and noted problems finding books in other languages,especially Arabic.
Matthews wondered how Helmick's English Language Learning program might affect circulation.Mangano
shared ICPLjoined the Urban Libraries Council and a discussion this week focused on where to buy books in
other languages.Carman continues to hope a major distributor will start to offer a full catalog of non-English
titles.
Policy Review:703 Recording and Streaming Policy.Paulios shared the last time the policy was reviewed
Mediacom expired their program and a decision had to be made about what to do with the channel.The
bones of the policy are the same but there is more to think about with YouTube channels vs cable
programming.The policy committee looked at other library policies but weren't able to find another library
with this policy.Rather than scrapping it the committee modified it. Paulios noted staff get many public
requests to tape their events and some of the changes to policy suggested are in response to being mindful
of staff time. Rocklin asked for clarification on 703.4 about Board access. Paulios said it is in response to
posting the Board Meeting videos and language surrounding that has been in the policy since the 1980's.
Paetzold said the Board utilized this to explain the needs of the Library when building the new Library.
Carman felt it could be relevant with Intellectual Freedom needs.Johnk made motion to approve the policy.
Shultz seconded. Motion passed 9/0.
Staff Reports.
Director's Report.Carman said it's important to note that there has been a dense occurrence of patron
behavior problems at the Library in January.Entire days were lost following up with patrons, police,and
proper reporting.Carman shared the budget is typical for six months reports and noted the budget
amendment was suggested by City Finance for clock replacement.Carman met with Rocklin about planning
the next Strategic Plan and hopes to have a draft for the Board to review soon.
Paetzold asked if Library behavior issues were mostly adults.Carman said mostly but some involved teens.
Paetzold wondered if it would indicative of a rough summer ahead.Carman said he's not ready to make that
connection yet and feels the behavior issues are due to scarcity in community resources,especially due to
mental health and substance abuse. Staff work really hard to not call the police but Carman has been
consistently impressed with police behavior when their services were needed. Paetzold asked about the
possibility of a lockdown policy with recent events in the Ped Mall.Carman said the possibility of a lock out
and lock down policy are being considered with legal but each situation is unique and that makes it hard to
create a policy.Matthews asked if staff have had ALICE training and Carman said yes.Miller said it occurred in
the last quarter with staff.Carman discussed complications from the recent Ped Mall event when staff learned
of the incident through a Hawk Alert.Carman said the Ped Mall event happened very fast and police had
secured the area to restricted foot traffic before staff could be notified.Another incident took longer and
Leadership had to decide if was a lock down situation.Paetzold asked if it was recommended by the police to
notify patrons using parking ramps of the incident,or what the appropriate action is.Carman explained staff
will continue to work on best practices and shared Urban Libraries Council discussions are actively examining
what this could look like. Rocklin commented on the role of police making decisions involving multiple city
buildings and felt the police should make that call.Carman suggested a policy could be brought to the Board
next month or the following month. Carman wants staff to feel empowered by the policy and not worried
about breaking rules.Carman shared in these situations patrons may also call the police and staff need to
have direct communication in those moments, patrons shouldn't be leading a lockdown situation.Matthews,
If you will need disability-related accommodations in order to participate in this meeting,please contact Jen Miller,Iowa City
Public Library,at 379-887-6003 orjennifer-miller@icpt.org. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
Aft IOWA CITY
1W PUBLIC LIBRARY
in hearing these conversations,hoped ICPL could get a social worker on site.Carman hopes practicum
students will help and clarified behavior problems are normal in libraries but recently staff have seen an
uptick.Kirsch would like a summary in the Directors Report next month to know if this behavior continues.
Mangano shared the Library has been very busy,the Lobby has been full,there's been a line at Help Desk,and
computers are full.Carman shared people are relearning how to be in public spaces after the pandemic.
Johnk emphasized the importance of taking care of staff and volunteers from a wellness perspective after
traumatic events.
Departmental Reports:
Adult Services. Paulios shared the Winter Reading Program is going great.Paulios discussed Victoria
Fernandez`s work with Chelsea Sims at Southeast Junior High and Stacey McKim`s rollout of the new Cricut.
Community&Access Services.Helmick absent.
Development Report.Paetzold wondered if staff are continuing early programs for patrons with autism.
Paulios said there was a program in the last quarter.Paetzold like the report and wondered why the number
of gifts decreased. Roche believed this was due to the Development Coordinator position vacancy. Rocklin
said there are no United Ways in Iowa with the number of gifts going up,only trending down. People are
nervous about the economy and are giving less as the needs for charitable giving go up.Roche said data also
supports individuals giving smaller gifts and emphasized the importance of monthly giving.
Miscellaneous.Paetzold asked if the community closet program duplicated community services and also
wondered if bed bugs were a concern.Paulios shared the program was kept at a manageable level and
clothing items were collected from staff. It drew many people but there are no plans for making it larger.ICPL
staff identified a need and worked with it. Paetzold said as we see greater community needs libraries are
being asked to serve everything and felt it is important to be purposeful about what staff are taking on.
Paulios and Carman shared they had many similar conversations but noted its been great to help kids in need
of a winter coat.Paulios agrees that clothing drives might be a better model.Rocklin agreed.Stevenson felt it
was a targeted program that allowed kids to have some ownership. Matthews said many teen programs last
until the teens move away. Paulios felt it was a good way to talk about Black History Month as Black Panther
groups held clothing drives.
President's Report.Next meeting is the director evaluation and appointing the nominating committee.
Announcements from Members.Johnk asked staff to let the Board know how they can advocate
and be supportive of current legislation. Mangano shared ILA has a legislative day Trustees can participate in.
Shultz asked if ILA sends out legislative alerts and Paulios said they do.
Committee Reports.Johnk reported the Director Evaluation committee will meet Monday.
Communications. None.
Consent Agenda. Matthews made a motion to approve the Consent Agenda.Johnk seconded.Motion
passed 910.
Set Agenda Order for February Meeting. No changes.
Adjournment. Kirsch adjourned the meeting at 6:17 PM.
Respectfully submitted,
Jen Miller.
if you will need disability-related accommodations in order to participate in this meeting,please contact Jen Miller,Iowa City
Public Library,at 379-887-6003 or jennifer-miller@icptorg. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
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