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Home My WebLink AboutAgenda 03-09-23*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated If you will need disability-related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, MARCH 9, 2023 – 6:00 P.M. 1.Determine Quorum 1 min* 2.Approval of Minutes from the following meetings:2 min February 9, 2023 3.Public Comment - Items not on the agenda 5 min 4.Items for Discussion / Action: a.Hangar A Mural Project 15 min 1.Consider a resolution approving contract with Jenna Brownlee (A23-01)b.Airport Strategic Plan 5 min c.Airport Construction Projects:20 min i.FAA grant projects1.Runway 25 Threshold Relocation2.Runway 12/30 Displaced Threshold/Relocationa. Consider a resolution approving Work Order 9 with Bolton & Menk (A23-02)b.Consider a resolution setting a public hearing on plans, specifications, formof contract for the Runway 12-30 threshold, paving, and lighting work. (A23-03)3.Terminal Area Studya.Consider a resolution approving Work Order 10 with Bolton & Menk (A23- 04)4.Solar Power Projecta.Consider a resolution approving agreement with Crawford, Murphy, and Tilly, Inc. (A23-05)ii.Iowa DOT grant projects1.FY22 Programa. South T-hangar infrastructure2.FY23 Programa. Terminal Building Improvementsb. Wayfinding/Signage3.FY24 Programiii.Airport/Locally Funded Projects1. Parking Lot Additionsiv.Future Projects d.Airport "Operations"20 min i.Budget1.Consider a resolution approving step increase for Airport Manager (A23-06) ii.Management1.Consider a resolution approving amendment to Airport Terminal CleaningAgreement with Jet Air, Inc. (A23-07) 2.Consider a resolution approving amendment to Airport Maintenance Agreementwith Jet Air, Inc. (A23-08) *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated If you will need disability-related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 3. Commissioner’s Notebook/Continuity of Operations Document 4. Annual Report 5. Iowa Aviation Conference 2024 (Cedar Rapids) April 11/12 6. Commission member outreach plan iii. Events 1. Autocross: April 16, June 11, Aug 27, Oct 1 2. Pancake Breakfast: August 27 3. Drive-in Movies: TBD 4. Young Eagles: June 3 e. FBO / Flight Training Reports 10 min i. Jet Air f. Commission Members' Reports 2 min g. Staff Report 2 min 5. Set next regular meeting for April 13, 2023 6. Adjourn Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 2 of 122 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION February 9, 2023 – 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco (Via Zoom), Scott Clair Members Absent: Chris Lawrence Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Regenia Bailey, Matt Wolford RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:02 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of January 19, 2023, seconded by Clair. Motion carried 4-0 (Lawrence Absent) PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Hangar A Mural Project – Pfohl stated that Chris wasn’t able to be at the meeting, but had sent an email which Tharp distributed. Pfohl stated that she had agreed with what Chris had said. Clair stated that he believed any of the artists would give the Commission a good product. Tharp noted that Scarbrough had submitted an updated layout and he would show the Commission if they wished to see Tharp. Tharp described the update showing the Commission the changes. Tharp also noted that all the artists mentioned they’d be able to adapt to different design changes or element changes as the Commission desired. 1. Consider a motion directing staff to negotiate a contract with a selected artist – Clair moved to direct staff to negotiate a contract with Jenna Brownlee, seconded by Orozco. Motion Carried 4-0 (Lawrence Absent) b. Airport Strategic Plan – Bailey noted that she had sent the Commission some wording on goals and that they would work tonight through the wording and the “how will get there” strategy. Bailey presented the revised vision statement and the mission statement. Bailey then went through the draft goals listing the “Communications/Collaboration, Funding, Infrastructure, and Community Engagement” goals. Bailey noted that with each goal there would be success indicators and that each would have steps to achieve those goals. Bailey also Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 3 of 122 Airport Commission February 9, 2023 Page 2 of 5 discussed where the goals would link to the City’s strategic goals. Bailey also mentioned that during the conversation she had with the City Manager’s office, the limited (single) staff created a unique situation and expressed as part of the sustainability that having a succession plan in place might be something the Commission wanted to look into. Clair discussed more collaboration opportunities with different departments and asked the group if having Commission members attend some other boards or commission meetings or to set up meeting with those staff members. Bailey shared some of the other success indicators from the last plan but noted the Annual Report presentation. Bailey asked how the Commission presented the annual report, Tharp responded that its something the Chair and Secretary typically presented, and it was just part of the public comment period at council meetings. Members continued to discuss goals and strategies and action items for the strategic plan. Members also talked about continued use of the community foundation fund that might help further develop the airport or endow positions at the airport. c. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation – Tharp noted these were going to be a similar message to what the Commission has been hearing for the last couple of months. They’re waiting for spring to finish the clean up work and complete the project to start closing out the grant 2. Runway 12/30 Displaced Threshold/Relocation – Tharp stated they were working on the contract with Bolton and Menk and that it needed to go through an independent fee review process for the FAA and hoped to have it ready for the next meeting 3. Terminal Area Study – Tharp stated that they were finalizing the spoke and submitting the contract to the FAA for review. He noted this also might need to go through the fee review process. 4. Solar Power Project – Tharp stated he was finalizing an agreement with CMT for FAA review and hoped to have it on the agenda for next month ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure – Tharp stated that this was waiting for spring 2. FY23 Program – a. Terminal Building Improvements – Tharp noted that Bolton and Menk was putting some plan pages together for bidders b. Wayfinding/Signage – Tharp stated that this was part of the terminal building work iii. Airport/Locally Funded Projects 1. Parking Lot Additions – Tharp stated they were just waiting for spring to confirm the seeding took hold and could accept the project. iv. Future Projects d. Airport “Operations” i. Budget ii. Management Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 4 of 122 Airport Commission February 9, 2023 Page 3 of 5 1. Annual Report – Tharp noted that he received some feedback on the initial draft and asked Commission members if they had any other suggestions to get those to him. iii. Events 1. Autocross: April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast August 27 3. Drive-In Movies – Tharp stated that he had a date for this but that Summer of the arts hadn’t released the schedule publicly yet 4. Young Eagles – Tharp stated that he had made contact with the EAA chapter and it was looking like June for this event e. FBO / Flight Training Reports – i. Jet Air – Wolford noted that the brush has been amazing for snow removal this year. Wolford noted that charter flights have begun slowing down and going back to more normal pre-pandemic numbers. Wolford noted the shop activity has still been high. Wolford also stated that he had customers reach out to him about building something in the future and that Tharp had had conversations with them about ground leasing and given them other information. Wolford also note that he and Tharp were hosting the Community Leadership Program. Tharp stated that the program was run by the Iowa Business Partnership and was meant to take business and community leaders and expose those people to other aspects of the community they might not otherwise get to experience. Wolford also noted that Cirrus had just issued a major alert on engines in recently completed aircraft and that they were grounding some of their company owned fleet. Wolford stated that they were expecting further information and potentially a new airworthiness directive from the FAA because of the engine issue. f. Commission Members' Reports – None g. Staff Report – None Consider a motion to go into executive session under Section 21.5(1)(i) of the Iowa Code to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. h. Evaluation of Airport Manager Pfohl moved to enter executive session, seconded by Bishop. Motion carried 4-0. The Airport Commission entered executive session at 7:37pm. Bishop moved to exit executive session, seconded by Clair. Motion carried 4-0. The Airport Commission exited executive session at 7:44pm. SET NEXT REGULAR MEETING Members set the next meeting to be held on February 9th. ADJOURN Bishop moved to adjourn, seconded by Clair. Motion carried 4-0. Meeting was adjourned at 7:45pm. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 5 of 122 Airport Commission February 9, 2023 Page 4 of 5 ______________________________________________ ___________________ CHAIRPERSON DATE Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 6 of 122 Airport Commission February 9, 2023 Page 5 of 5 Airport Commission ATTENDANCE RECORD 2022-2023 NAME TERM EXP. 1/13/22 2/10/22 03/10/22 04/21/22 05/12/22 06/06/22 07/14/22 08/09/22 08/11/22 09/08/22 10/13/22 11/10/22 12/08/22 01/19/23 02/09/23 Warren Bishop 06/30/26 X X X X X X X O/S X X X X X X X Scott Clair 06/30/23 X X X X X X X X/S X X X O/E X X X Christopher Lawrence 06/30/25 X X X O/E X X X O/S X O/E X X X X O/E Hellecktra Orozco 06/30/24 X X X X X X X X/S X O/E X X X X X Judy Pfohl 06/30/26 X X X X X X X X/S X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 7 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 8 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 9 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 10 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 11 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 12 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 13 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 14 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 15 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 16 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 17 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 18 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 19 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 20 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 21 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 22 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 23 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 24 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 25 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 26 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 27 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 28 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 29 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 30 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 31 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 32 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 33 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 34 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 35 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 36 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 37 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 38 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 39 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 40 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 41 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 42 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 43 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 44 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 45 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 46 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 1 PROFESSIONAL SERVICES AGREEMENT BETWEEN IOWA CITY MUNICIPAL AIRPORT AND CRAWFORD, MURPHY, AND TILLY, INC. FOR SOLAR POWER GENERATION PROJECT PRELIMINARY DESIGN CONSTRUCTION X SPECIAL SERVICES THIS AGREEMENT made and entered into this 9th day of March, 2023, by and between the IOWA CITY AIRPORT COMMISSION, whose address is 1801 S. Riverside Drive, Iowa City, Iowa, 52246, hereinafter referred to as “AIRPORT” and CRAWFORD, MURPHY AND TILLY, INC. (CMT), Consulting Engineers, whose address is 2750 West Washington, Springfield, Illinois 62702, hereinafter referred to as “CONSULTANT”. WHEREAS, AIRPORT requires professional services of CONSULTANT to provide necessary engineering and related services for the project development and environmental services for Solar Power Generation, hereinafter referred to as “Project”; and, WHEREAS, CONSULTANT has agreed to provide the requested professional services; and, WHEREAS, The Iowa City Airport Commission selected Crawford, Murphy and Tilly, Inc. during the December 8th, 2022, Commissioner’s meeting for the scope of work included in this project and, WHEREAS, CONSULTANT was selected by AIRPORT in accordance with the requirements of Federal Regulation 49 CFR Part 18. NOW, THEREFORE, in consideration of the covenants and agreement hereinafter set forth, the parties agree as follows: ARTICLE 1. SCOPE OF SERVICES 1.1 CONSULTANT, in consideration of the payment on the part of AIRPORT, agrees to furnish and perform the engineering services required for the preparation of Project. 1.2 Special Services Phase: The development of some projects may involve services, activities or studies outside of the basic design phase services routinely performed by the CONSULTANT; those activities for this Project include: 1.2.1 CONSULTANT shall perform Project Development and Formulation Phase Services as outlined in Appendix A. 1.2.2 CONSULTANT shall perform Special Services as outlined in Appendix A. ARTICLE 2. CHANGE IN SCOPE It is mutually agreed that any change in the scope of Project as outlined in Article 1, by AIRPORT or the Federal Aviation Administration (FAA), resulting in extra expense to CONSULTANT, will be considered Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 47 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 2 beyond the normal scope of this Agreement. In addition to the foregoing services, AIRPORT may require additional services such as property surveys, descriptions of land, easements, redesign, or major changes of the concept after plans or concepts have been approved by AIRPORT or FAA. Payment to CONSULTANT for such work, because of the change of scope of Project, will be negotiated at the time of the anticipated change and will be mutually agreed to by execution of an amendment to this Agreement. ARTICLE 3. COMPENSATION 3.4 Compensation for services in this Agreement for Engineering Services – Special Services Phase will be on a cost plus fixed fee basis with the fixed fee being $4,600.00 and the total amount not to exceed $36,500.00 without a modification to this Agreement. The estimated cost for CONSULTANT's services for this part of Project is shown as Attachments A, A-1, A-2, A-3 and A-4. For all work under this Paragraph, CONSULTANT will submit monthly statements to AIRPORT for all payroll costs and other expenses incurred on Project and will include a pro-rata share of the fixed fee in proportion of the statement amount to the not to exceed amount. Sub- Consultants' compensation will be at the hourly rates and direct expense rates stated in their respective proposals. Sub-Consultants will submit monthly statements to CONSULTANT for inclusion in CONSULTANT's monthly statement to AIRPORT. AIRPORT will make payment monthly to CONSULTANT based on the aforementioned statement. Said compensation will be for all labor, fixed fee, and other expenses incurred by CONSULTANT and Sub-Consultants. CONSULTANT will then make payment to Sub-Consultant of the amount indicated in the statement. Upon final completion and acceptance of Project, any remaining portion of the fixed fee will be included on the final statement from CONSULTANT. 3.5 Payments will be made to CONSULTANT by AIRPORT within sixty (60) days of receipt of proper billing. Invoices which are not paid within sixty (60) days of receipt of proper billing will bear interest at the rate of one and one-half percent (1½%) for each month or fraction thereof from the date sixty (60) days after receipt of proper billing to time of payment except when payment delays are beyond the control of AIRPORT. ARTICLE 4. CONSULTANT RESPONSIBILITIES 4.1 CONSULTANT will act as AIRPORT's agent and will endeavor to protect AIRPORT's interest. 4.2 CONSULTANT will ensure that all employees working on Project are and will remain properly licensed, registered, and/or otherwise authorized as required by any federal, state, or municipal law, to perform the services under this Agreement. ARTICLE 5. AIRPORT RESPONSIBILITIES 5.1 AIRPORT will make available to CONSULTANT all technical data that is in AIRPORT's possession including maps, surveys, property descriptions, borings, or other information required by CONSULTANT and relating to his work. 5.2 AIRPORT agrees to cooperate with CONSULTANT in the approval of all plans and specifications, or should they disapprove of any part of said plans and specifications, will make a timely decision in order that no undue expense will be caused CONSULTANT because of lack of decisions. If CONSULTANT is caused to incur expenses such as additional design drafting, due to changes ordered by AIRPORT after the completion and approval of the plans and specifications, CONSULTANT will be equitably paid for such extra expenses and services. 5.3 AIRPORT will pay publishing costs for advertisements of notices, public hearings, requests for bids, and other similar items and will pay for all permits and licenses that may be required by local, state, or federal authorities, and will secure, with the assistance of CONSULTANT when requested, necessary land, easements, and rights-of-way required for Project. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 48 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 3 ARTICLE 6. OPINION OF PROBABLE CONSTRUCTION COST An opinion of probable construction cost prepared by CONSULTANT represents judgment as a design professional and is supplied for AIRPORT's guidance. Since CONSULTANT has no control over the cost of labor and material, or over competitive bidding or market conditions, CONSULTANT does not guarantee the accuracy of its opinion as compared to contractor bids or actual cost to AIRPORT. ARTICLE 7. NOTICE TO PROCEED It is further mutually agreed by the parties hereto that CONSULTANT will proceed to furnish engineering services on any phase of the Agreement under the terms heretofore provided in this Agreement, after the Notice to Proceed has been given in writing by AIRPORT. CONSULTANT agrees to perform said services and work to carry out the provisions of the Agreement in a good and workmanlike manner. ARTICLE 8. FEDERAL AVIATION ADMINISTRATION (FAA) APPROVAL This Agreement is subject to the approval of the Federal Aviation Administration (FAA), if required. ARTICLE 9. CONSULTANT WORK PRODUCT 9.1 CONSULTANT, or its duly authorized representative, will sign the original tracings of all drawings and the first page of all specifications, estimates, or similar documents prepared by CONSULTANT under CONSULTANT’s printed name and over the affixed replica of the authorized representative’s professional seal or the authorized representative’s registration certificate number, including the State or jurisdiction of issuance. 9.2 All sketches, tracings, plans, specifications, reports on special studies, and other data prepared under this Agreement will become the property of AIRPORT and will be delivered to AIRPORT upon completion of the plans or termination of the services of CONSULTANT. There will be no restriction or limitation on their future use by AIRPORT, except any use on extensions of Project or on any other project without written verification or adaptation by CONSULTANT for the specific purpose intended will be AIRPORT's sole risk and without liability or legal exposure to CONSULTANT. 9.3 AIRPORT acknowledges CONSULTANT’s plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement will become the property of AIRPORT upon completion of the services and payment in full of all moneys due to CONSULTANT. 9.4 AIRPORT and CONSULTANT agree that any electronic files prepared by either party will conform to typical industry practices and be able to be electronically manipulated or modified. 9.5 AIRPORT is aware that significant differences may exist between the electronic files delivered and the respective construction documents due to addenda, change orders, or other revisions. In the event of a conflict between the signed construction documents prepared by CONSULTANT and electronic files, the signed construction documents will govern. 9.6 AIRPORT may reuse or make modifications to the plans and specifications, or electronic files while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of the plans and specifications. ARTICLE 10. REQUIRED FEDERAL CONTRACT CLAUSES CONSULTANT further agrees to the Required Federal Contract Clauses as stated in Attachment B of this Agreement. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 49 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 4 ARTICLE 11. INDEMNIFICATION AND HOLD HARMLESS 11.1 To the fullest extent permitted by law, CONSULTANT will hold harmless and indemnify AIRPORT from and against all claims, suits, damages, losses, expenses, and reasonable attorney’s fees, arising out of or resulting from performance of the work, provided that such claims, suits, damages, losses, or expenses are attributable to bodily injury, sickness, disease, or death, or to injury or damage to or destruction of property including loss of use resulting there from, but only the extent caused by negligent acts or omissions of CONSULTANT, its agents, or anyone directly or indirectly employed by them, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. 11.2 These indemnities will not be limited by listing any insurance coverage. If any negligent acts, errors, and/or omissions are made by CONSULTANT in any phase of the work under this Agreement, the correction of which may require additional field or office work, CONSULTANT will be promptly notified and will be required to perform such additional work as may be necessary to correct these negligent acts, errors, and/or omissions without undue delay and without additional cost to AIRPORT. CONSULTANT will be responsible for any damages incurred as a result of its negligent acts, errors, and/or omissions and for any losses or cost to repair or remedy construction as a result of its negligent acts, errors, and/or omissions. ARTICLE 12. INSURANCE CONSULTANT will obtain and maintain continuously, public liability insurance combined single limit bodily injury and property damage, auto and non-owner auto coverage, and Professional Liability Insurance (also known as errors and omissions) coverage as required below. CONSULTANT will furnish to AIRPORT certificates of insurance showing the amount and types of insurance. Policy will list the City of Iowa City and the Iowa City Airport Commission as additional insureds on a primary, noncontributory basis as well as provide notice to the City and Commission if insurance is cancelled. Workers Compensation: Statutory Commercial General Liability: $1,000,000 Professional Liability: $5,000,000 Automobile Liability: $1,000,000 Umbrella Coverage: $5,000,000 ARTICLE 13. MODIFICATION OF AGREEMENT Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement will be binding only if evidenced in a writing signed by each party or an authorized representative of each party. ARTICLE 14. PARTIES BOUND This Agreement will be binding on and will inure to the benefit of and will apply to the respective successors and assigns of CONSULTANT and AIRPORT. All references in this Agreement to CONSULTANT or AIRPORT will be deemed to refer to and include successors and assigns of CONSULTANT or AIRPORT without specific mention of such successors or assigns. ARTICLE 15. ASSIGNMENT Neither AIRPORT nor CONSULTANT will assign any rights or duties under this Agreement without the prior written consent of the other party; provided, however, CONSULTANT may assign its rights to payment without AIRPORT’s consent. Unless otherwise stated in the written consent, no assignment will release or discharge the assignor from any obligation under this Agreement. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 50 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 5 ARTICLE 16. TERMINATION This Agreement may be terminated by either party upon thirty (30) days written notice should either party fail substantially to perform in accordance with its terms through no fault of the other. It is also understood that any such violation or breach of contract is subject to legal remedies in addition to any contractual or administrative measures. Reasons for which this Agreement may be terminated by either party because of circumstances beyond the control of either party include, but are not limited to, inferior or uncompleted work by CONSULTANT, lack of diligence by either party, or non-availability of funds or governmental policy decisions to abandon or postpone the work indefinitely. ARTICLE 17. AGREEMENT EXPIRES This Agreement expires upon final approval and acceptance of the completed Project by the participating parties and after all final engineering charges have been paid to CONSULTANT. ARTICLE 18. DISPUTES In the event of a dispute between AIRPORT and CONSULTANT arising out of or related to this Agreement, the aggrieved party will notify the other party of the dispute within a reasonable time after such dispute arises. If the parties cannot thereafter resolve the dispute, each party will nominate a senior officer of its management to meet to resolve the dispute by direct negotiation or mediation. Should such negotiation or mediation fail to resolve the dispute either party may pursue resolution in District Court. During the pendency of any dispute the parties will continue diligently to fulfill its respective obligation hereunder. ARTICLE 19. SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void will in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision will be deemed severed from this Agreement, and the balance of this Agreement will be construed and enforced as if it did not contain the particular portion or provision held to be void. AIRPORT and CONTRACTOR further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article will not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. ARTICLE 20. NOTICES 20.1 All notices, demands, or other writings in this Agreement provided to be given, made, or sent, or which may be given, made, or sent, by either party to the other, will be deemed to have been fully given, made, or sent when made in writing and deposited in the United States mail, registered and postage prepaid, and addressed as follows: To Airport: Iowa City Municipal Airport Attention: Airport Manager 1801 S. Riverside Drive Iowa City, Iowa 52246 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 51 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 6 To Consultant: Crawford Murphy & Tilly, Inc. Attention: Bradley M. Hamilton, P.E. 2750 West Washington Street Springfield, Illinois 62702 20.2 The address to which any notice, demand, or other writing may be given, made, or sent to any party as above provided may be changed by written notice given by the party as above provided. ARTICLE 21. TIME OF THE ESSENCE Time is of the essence of this Agreement and all of its provisions. ARTICLE 22. GOVERNING LAW It is agreed that this Agreement will be governed by, construed, and enforced in accordance with the laws of the State of Iowa. ARTICLE 23. ATTORNEY FEES In the event that any action is filed in relation to this Agreement, the unsuccessful party in the action will pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees. ARTICLE 24. PARAGRAPH HEADINGS The titles to the paragraphs of this Agreement are solely for the convenience of the parties and will not be used to explain, modify, simplify, or aid in the interpretation of the provisions of this Agreement. ARTICLE 25. FORCE MAJEURE In the event that either party hereto will be delayed or hindered in or prevented from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, unavailability or excessive price of fuel, power failure, riots, insurrection, war, terrorist activities, chemical explosions, hazardous conditions, fire, weather or acts of God, or by reason of any other cause beyond the exclusive and reasonable control of the party delayed in performing work or doing acts required under the terms of this Agreement, then performance of such act will be excused for the period of the delay and the period for the performance of any such act will be extended for a period equivalent to the period of such delay. ARTICLE 26. OFFICERS TO NOT BENEFIT Upon signing this agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 52 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 7 IN WITNESS WHEREOF, the parties hereto affixed their signatures this 9th day of March, 2023. AIRPORT Iowa City Airport Commission, Iowa By: Printed Name Title: ATTEST: By: Printed Name Title: CONSULTANT Crawford, Murphy & Tilly, Inc. By: Brian R. Welker Printed Name Title: Sr. Vice President & COO ATTEST: By: Travis Strait Printed Name Title: Project Engineer Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 53 of 122 K:\MolineAp\23005167-00_2023GenEng\Deliverable\IOW\Revised Agreement\IOW - Final SS Agreement (Solar).doc Page 8 LIST OF ATTACHMENTS ATTACHMENT A – SCOPE OF SERVICES ATTACHMENT A-1 / A-2 / A-3 / A-4 – PLANNING AND SPECIAL SERVICES ESTIMATE OF COSTS / SALARY EXPENSES ATTACHMENT B – FEDERAL CONTRACT PROVISIONS ATTACHMENT C – SUMMARY OF OVERHEAD AND INDIRECT COSTS ATTACHMENT D – PROJECT EXHIBIT ATTACHMENT E – CIP PROJECT SUBMITTAL Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 54 of 122 Solar Power Generation Project 1 Iowa City Municipal Airport ATTACHMENT A SCOPE OF SERVICES FOR THE PREPARATION OF ENERGY EFFICIENCY ASSESSMENT, SOLAR CONCEPT STUDY AND ENVIRONMENTAL AND REGULATORY SUBMITTALS FOR PROPOSED SOLAR POWER GENERATION PROJECT AT IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA February 15, 2023 1) BACKGROUND The Iowa City Municipal Airport (IOW) proposes installation of a solar development on airport property that includes a combination of rooftop and ground mounted solar arrays. The power generated from the solar arrays will be utilized to offset the cost of electricity for the airport. The scope of services as outlined below are the anticipated tasks necessary to complete an Energy Efficiency Assessment, initial Solar Concept Study and preparation and submittal of the required environmental and regulatory clearance documents. The Energy Efficiency Assessment and Solar Concept Study will determine adequate size of the system and feasibility of roof and ground mounted arrays while the environmental and regulatory scope includes NEPA clearance documentation and Airspace Approval Drawings and Exhibits for the proposed sites. Once the final solar design concept is selected, a subsequent design phase agreement will be prepared that includes full system design and assembly of bidding documents. 2) SCOPE OF SERVICES (ENERGY EFFICIENCY ASSESSMENT / SOLAR CONCEPT) TASK 1.0: KICKOFF MEETING This task shall include coordination and attendance of a kickoff meeting to formalize project scope and definition. TASK 2.0: REVIEW EXISTING CONDITIONS AND DATA GATHERING The Consultant will gather data and review existing conditions to assess viability of roof mounted, and ground mounted solar arrays. This task will include the following scope items: · Field survey and condition assessment of existing electrical infrastructure. · Review of Electrical, Structural and Architectural As-Builts. · Preliminary structural and architectural assessment of the existing roofs. · Preliminary analysis of capacity of existing electrical services and power distribution systems. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 55 of 122 Solar Power Generation Project 2 Iowa City Municipal Airport TASK 3.0: ENERGY EFFICIENCY ASSESSMENT The Consultant will analyze utility bills and energy consumptions for each facility to determine preliminary system sizes. This task will include the following scope items: · Review electric bills and annual energy consumption for each facility. · Prepare preliminary array layouts for roof mounted and ground mounted system. · Determine maximum array sizes based on annual energy consumption and available space. · Perform energy production analysis using PVsyst for each array. · Perform energy cost savings analysis. TASK 4.0: PREPARE SOLAR CONCEPT REPORT The Consultant will prepare a concept report with complete analysis of the Solar System, including recommended system sizes, preliminary layouts, cost estimates and energy production data. TASK 5.0: PROJECT MANAGEMENT Project management tasks will include routine coordination and management, consisting of schedule monitoring, preparation of meeting minutes, and Agency coordination. 3) SCOPE OF SERVICES (ENVIRONMENTAL AND REGULATORY SUBMITTALS) TASK 6.0: PREPARE DOCUMENTED CATEGORICAL EXCLUSION (CATEX) Pursuant to FAA Order 1050.1F, 5050.4B, and the FAA Standard Operating Procedure (SOP) 5.1: Standard Operating Procedure for CATEX Determinations, the Consultant will prepare the FAA’s Documented Categorical Exclusion with supporting documentation. This task will also include exhibit creation to depict project elements and their potential effect on environmental resources. The required NEPA documentation, including the completed CATEX Form, project exhibits, agency correspondence and other supporting documentation will be submitted for review and comments to the Sponsor and FAA Central Region Airport’s District Office. Environmental Impact Analysis and Agency Coordination The analysis of potential environmental impacts will be based on a desktop review of potential environmental resources within the anticipated construction limits of the proposed project. Coordination will occur with the Iowa Department of Natural Resources (IDNR) for the review process. Coordination with the U.S. Fish and Wildlife Service (USWFS) will also occur through the Information for Planning and Consultation (IPaC) online consultation process. Results of that coordination will be incorporated in the CATEX. Agency coordination will also likely include the Federal Emergency Management Agency (FEMA) and the State Historic Preservation Office (SHPO). The CATEX will also identify any permits required and mitigation measures for the project to avoid and/or minimize potential impacts. No field surveys are anticipated as part of this scope of work. If it is determined that a wetland and waters of the U.S. delineation, biological assessment and/or cultural survey would be required, that additional effort is outside of the scope of this CATEX but could Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 56 of 122 Solar Power Generation Project 3 Iowa City Municipal Airport be accomplished as a supplement to the scope. The following items will be included as part of this scope: Wetland Analysis Review of the U.S. Fish and Wildlife Service: National Wetlands Inventory NWI mapper. If concerns arise, coordination with the U.S. Army Corps of Engineers (USACE) will take place. Threatened and Endangered Species Analysis Review and analysis of the United States Department of Interior’s Federally Endangered, Threatened, Candidate Species and Species of Concern list and the IDNR. Floodplain Analysis Review of the Federal Emergency Management Agency’s Flood Insurance Rate Map to determine if the proposed sites are within a floodplain. Public Involvement As a portion of the project will be constructed within a floodplain, the public will be given the opportunity to review and comment on the proposed project. A 30-day notice for public comment will be placed into the Iowa City Press-Citizen, a secular newspaper of general circulation in the Iowa City area. The notice will be published only once. Comments and responses to comments received will be included in the Cat Ex. This scope does not include a public hearing or public meeting. Document Preparation The FAA Categorical Exclusion checklist will be prepared and combined with responses received from the regulatory agencies during the environmental coordination. The following exhibits are proposed to be prepared: Sponsor’s Proposed Action, Wetland Map, Floodplain Map, USGS Map, Aerial Map and Project Location Map. The Consultant will update and revise the Draft CATEX based on regulatory agency coordination comments, Sponsor and FAA comments. The Final CATEX will include revisions based on review comments. The Consultant will provide the Sponsor and FAA with the Final CATEX for final approval. TASK 7.0 – AIRSPACE DRAWINGS AND EXHIBITS This task includes the preparation of necessary drawings and exhibits to submit the FAA Form 7460 to the FAA for review and approval. It is anticipated that a total of three exhibits/drawings will be prepared. The expected drawings include: 1. Overall Site Plan depicting the site and its relation to the existing airfield. 2. Detailed Site drawing depicting the proposed solar field facilities and equipment. 3. Details of the Solar Arrays and supporting equipment necessary to evaluate the system’s effect on the airport airspace environment. A glare study utilizing FAA’s internet-based glare analysis tool will also be completed. TASK 8.0 - REVISIONS AND FAA REVIEW COORDINATION The Consultant will provide the draft deliverables to the Sponsor and FAA for review. It is anticipated that one (1) round of addressing Agency Comments will be necessary to the CATEX Form and Airspace documents based upon individual reviews. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 57 of 122 Category Amount ($) 1 Direct Salary Costs (See Attachment D-1)$11,807.29 2 Overhead and Labor ( 54.69% )$6,457.41 3 General and Administrative Overhead1 ( 112.14% )$13,240.70 4 Direct Nonsalary Expenses Lodging1 Meals/Per Diem1 Transportation $195.00 Materials & Supplies Printing CADD time Other Costs (Excluding outside Services) 5 Fixed Payment2 $4,600.00 6 Outside Services/Subconsultants $200.00 $36,500.40 Total Amount Not to Exceed =$36,500.00 Construction Cost:$450,000.00 Federal/State/Local NOTES: 1/ 2/ IOWA CITY MUNICIPAL AIRPORT SOLAR POWER GENERATION PROJECT ATTACHMENT A-1 Planning & Special Services ESTIMATE OF COSTS Total = Attach a sketch labeled ATTACHMENT D in sufficient detail to clearly delineate the proposed areas of work Fixed Payment (Profit) = (14.5%)x[Direct Salary Costs + (OH&B)x(Direct Salary Costs) + Transportation + Materials & Supplies + Printing + CADD time + Other Costs (excluding outside services)]. Not be used in calculation of fixed payment amount. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 58 of 122 TIME REQUIRED HOURLY SALARY CLASSIFICATION (HOURS)WAGE EXPENSE PRINCIPAL 0 $98.40 $0.00 PROJECT ENGINEER II 45 $79.33 $3,569.85 SENIOR STRUCTURAL ENGINEER II 6 $61.73 $370.38 PROJECT ENGINEER I 4 $63.00 $252.00 PROJECT ENVIRONMENTAL SPECIALIST I 0 $64.78 $0.00 SENIOR ENGINEER I 0 $46.69 $0.00 SENIOR ARCHITECT I 4 $35.37 $141.48 TECHNICAL MANAGER II 0 $53.60 $0.00 SENIOR PLANNER I 58 $44.97 $2,608.26 GIS SPECIALIST 0 $44.12 $0.00 ENGINEER I 56 $35.40 $1,982.40 STRUCTURAL ENGINEER I 0 $35.30 $0.00 PLANNER I 44 $35.45 $1,559.80 ENVIRONMENTAL SPECIALIST 0 $29.55 $0.00 TECHINCAL MANAGER I 0 $31.58 $0.00 LAND SURVEYOR 0 $47.34 $0.00 SENIOR TECHNICIAN II 24 $55.13 $1,323.12 TECHNICIAN II 0 $36.46 $0.00 TECHNICIAN I 0 $30.78 $0.00 ADMINISTRATIVE ASSISTANT 0 $22.72 $0.00 AVERAGE TOTAL 241 $48.99 $11,807.29 Iowa City Municipal Airport Solar Power Generation Project ATTACHMENT A-2 PLANNING AND SPECIAL SERVICES ESTIMATE OF SALARY EXPENSE Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 59 of 122 Iowa City Municipal Airport Solar Power Generation Project Item 4a LODGING (Not in Fixed Fee Comp.)days @ Sub-Total 4b MEALS/PER DIEM (Not in Fixed Fee Comp.)days @ Sub-Total 4c TRANSPORTATION Travel Reimbursement 300 Miles @ $0.65 $195.00 Daily Vehicle Charge Day @ Tolls Sub-Total $195.00 4d MATERIALS AND SUPPLIES Surveying Supplies (paint, lathe, stakes, etc) Drafting Media Misc. Equipment and Direct Project Supplies Sub-Total 4e PRINTING Full Size Prints sheets@ Photo-Copies sheets@ Sub-Total 4f CADD time Sub-Total 4g OTHER COSTS (EXCLUDING OUTSIDE SERVICES) Direct Project Shipping Expense Sub-Total 5 OUTSIDE SERVICES / SUBCONSULTANTS Newpaper Advertisement (Public Notice)$200.00 Sub-Total $200.00 ATTACHMENT A-3 Planning and Special Services ESTIMATED COST BREAKDOWN Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 60 of 122 Phase No.Element of Work Hours Avg. Hourly Rate Total Direct Labor % of Total Labor PrincipalProj. Eng. IISr. Struc. Eng IIProj. Eng. IProj. Env. Spec. ISr. Engr ISr. Archt. ITech. Mgr. IISr. Planner IGIS Spc.Eng. IStruc. Eng. IPlanner IEnv. Spec. ITech. Mgr. ILand Surveyor Sr. Tech. IITech. IITech. IAdmin. Asst.$98.40 $79.33 $61.73 $63.00 $64.78 $46.69 $35.37 $53.60 $44.97 $44.12 $35.40 $35.30 $35.45 $29.55 $31.58 $47.34 $55.13 $36.46 $30.78 $22.72 Special Services Energy Efficiency Assessment and Solar Concept Study 108 $53.95 $5,826.12 49.34% 0 42 6 0 0 0 4 0 0 0 56 0 0 0 0 0 0 0 0 0 1.0 2 $79.33 $158.66 1.34% 2 2.0 42 $53.80 $2,259.68 19.14% 0 14 6 0 0 0 4 0 0 0 18 0 0 0 0 0 0 0 0 0 2.1 16 $57.37 $917.84 7.77% 8 8 2.2 10 $52.97 $529.72 4.49% 4 6 2.3 16 $27.61 $441.74 3.74% 2 6 4 4 3.0 36 $50.04 $1,801.56 15.26% 0 12 0 0 0 0 0 0 0 0 24 0 0 0 0 0 0 0 0 0 3.1 6 $50.04 $300.26 2.54% 2 4 3.2 18 $50.04 $900.78 7.63% 6 12 3.3 12 $50.04 $600.52 5.09% 4 8 4.0 24 $53.70 $1,288.90 10.92% 0 10 0 0 0 0 0 0 0 0 14 0 0 0 0 0 0 0 0 0 4.1 10 $52.97 $529.72 4.49% 4 6 4.2 10 $52.97 $529.72 4.49% 4 6 4.3 4 $57.37 $229.46 1.94% 2 2 5.0 4 $79.33 $317.32 2.69% 4 Environmental and Airspace Approvals 133 $44.97 $5,981.17 50.66% 0 3 0 4 0 0 0 0 58 0 0 0 44 0 0 0 24 0 0 0 6.0 51 $41.69 $2,126.22 708.13% 0 0 0 1 0 0 0 0 14 0 0 0 28 0 0 0 8 0 0 0 6.1 39 $42.63 $1,662.74 553.77%1 10 20 8 6.2 12 $38.62 $463.48 154.36%4 8 7.0 76 $47.67 $3,623.21 1206.69% 0 3 0 3 0 0 0 0 42 0 0 0 12 0 0 0 16 0 0 0 7.1 24 $45.78 $1,098.71 365.92% 1 1 2 12 8 7.2 52 $48.55 $2,524.50 840.77% 2 2 40 8 8.0 6 $38.62 $231.74 77.18%2 4 Totals 241 $48.99 $11,807.29 100.00% 0 45 6 4 0 0 4 0 58 0 56 0 44 0 0 0 24 0 0 0 Project Management NEPA Categorical Exclusion (CATEX) Documentation Airspace Submittal OE/AAA Exhibit / Submittal Glare Study Analysis FAA Coordination and Review Public Comment Publication / Review / Response CATEX Preparation / Agency Coordination Preliminary Cost Estimate Review Concept Submittal with Owner Solar Concept Report Energy Efficiency Assessment Preliminary System Sizing and Cost Saving Analysis Preliminary Array Layout Prepare Solar Concept Report and Recommendations Existing Conditions and Data Gathering Field Survey of Existing Electrical Infrastructure Site Review of Existing Roofs and Ground Mounted Array Location Preliminary Structural and Architectural Assessment of Hangar Roofs Review Electrical Bills and Energy Consumption Attend Kickoff Meeting Iowa City Municipal Airport Solar Power Generation Project Attachment A-4 Cost Estimate of Consultant Services (By Task) Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 61 of 122 ATTACHMENT B REQUIRED CONTRACT PROVISIONS FOR AIRPORT IMPROVEMENT PROGRAM AND FOR OBLIGATED SPONSORS REQUIRED FEDERAL CLAUSES FOR PROFESSIONAL SERVICES CONTRACTS INDEX 1. ACCESS TO RECORDS AND REPORTS (Reference: 2 CFR § 200.334; 2 CFR § 200.337; FAA Order 5100.38) 2. BREACH OF CONTRACT (Reference: 2 CFR Part 200, Appendix II(A)) 3. CIVIL RIGHTS GENERAL (Reference: 49 USC § 47123) 4. CIVIL RIGHTS - TITLE VI ASSURANCE (Reference: 49 USC § 47123; FAA ORDER 1400.11) 5. CLEAN AIR AND WATER POLLUTION CONTROL (Reference: 2 CFR Part 200, Appendix II(G); 42 USC § 7401, et seq; 42 USC § 1251, et seq) 6. CONTRACT WORKHOURS AND SAFETY STANDARD ACT REQUIREMENTS (Reference: 2 CFR Part 200, Appendix II(E); 2 CFR § 5.5(b); 40 USC § 3702; 40 USC § 3704) 7. DEBARMENT AND SUSPENSION (Reference: 2 CFR Part 180 (Subpart B); 2 CFR Part 200, Appendix II(H); 2 CFR Part 1200; DOT Order 4200.5; Executive Orders 12549 and 12689) 8. DISADVANTAGED BUSINESS ENTERPRISE (Reference: 49 CFR Part 26) 9. DISTRACTED DRIVING (Reference: Executive Order 13513; DOT Order 3902.10) 10. DOMESTIC PREFERENCES FOR PROCURMENT (Reference 2 CFR § 200.322; 2 CFR Part 200, Appendix II(L)) 11. EQUAL EMPLOYMENT OPPORTUNITY (EEO) (Reference: 2 CFR Part 200, Appendix II (C); 41 CFR § 60-1.4; 41 CFR § 60-4.3; Executive Order 11246) 12. FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) (Reference: 29 USC § 201, et seq; 2 CFR § 200.430) 13. LOBBY AND INFLUENCING FEDERAL EMPLOYEES (Reference: 31 USC § 1352 – Byrd Anti- Lobbying Amendment; 2 CFR Part 200, Appendix II(I); 49 CFR Part 20, Appendix A) 14. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 (Reference 29 CFR Part 1910) 15. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (Reference: 2 CFR § 200, Appendix II(k)) 16. DRUG FREE WORKPLACE REQUIRMENTS (Reference: 49 CFR 32; Drug-Free Workplace Act of 1988 (41 USC § 8101-8106, as amended)) 17. TAX DELINQUENCY AND FELONY CONVICTION (Reference: Section 8113 of the Consolidated Appropriations Act, 2022 (Public Law 117-103) and similar provisions in subsequent appropriations acts. DOT Order 4200.6 – Appropriations Act Requirements for Procurement and Non-Procurement Regarding Tax Delinquency and Felony Convictions 18. TERMINATION OF CONTRACT (Reference: 2 CFR Part. Appendix II (B); FAA Advisory Circular 150/5370-10, Section 80-09) 19. TRADE RESTRICTION CLAUSE (Reference: 49 USC § 50104; 49 CFR Part 30) 20. VETERAN’S PREFERENCE (Reference: 49 USC § 47112(c)) Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 62 of 122 ATTACHMENT C INDIRECT OVERHEAD COSTS SUMMARY OF OVERHEAD AND INDIRECT COSTS Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 63 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 64 of 122 CRAWFORD, MURPHY & TILLY, INC. SUMMARY OF INDIRECT OVERHEAD COST AUDITED CALENDAR YEAR 2020 AND PROVISIONAL 2020/2021 CMT ACCOUNT NUMBER ACCOUNT NAME % OF DIRECT LABOR COSTS PAYROLL BURDEN AND FRINGE BENEFITS 6151 FICA Tax 12.10% 6102, 6103, 6170 Paid Time Off (Vacation, Holidays and Sick Leave) 16.34% 6154, 6156, 6158 Group Medical, Life, Workers Comp, Disability and Unemployment Insurance 8.64% 6295 6159, 6160 Employee Retirement Plan Contributions 17.61% 54.69% GENERAL & ADMINISTRATIVE OVERHEAD EXPENSE 6104-6119 Indirect Salaries - Not Allocable to Projects 66.71% 6222, 6264 Miscellaneous Taxes 1.10% 6231 Professional Fees 4.48% 6251 Rent 10.31% 6252 Utilities 0.71% 6271 Telephone & Data 2.37% 6253-6254 Maintenance, Repairs & Supplies 1.62% 6261-6265 Office Supplies, Shipping & Reproduction 0.69% 6281, 6284 Seminars, Registration & Education 1.79% 6291,92,95,6321-23 Travel & Vehicle Expense 1.37% 6331, 6332 Business Insurance 2.75% 6351,52,61,62,69 Equipment Expense, Repairs & Maintenance 1.51% 6366, 6367, 6368 Computer Expense & Supplies 12.27% 6371,6372,6381,6382 Maps, Reference Books, Engineering & Survey Supplies 0.28% 6401+COFC Depreciation & Cost of Facilities Capital (0.23%) 4.18% 112.14% TOTAL OVERHEAD 166.83% Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 65 of 122 ATTACHMENT D PROJECT EXHIBIT Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 66 of 122 Roof Top Solar Panels Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 67 of 122 ATTACHMENT E CIP PROJECT SUBMITTAL Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 68 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 69 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 70 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023Page 71 of 122 EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION STATEMENT OF POLICY It is the policy of Crawford, Murphy & Tilly, Inc. not to discriminate, and to take affirmative action to employ, and to treat in employment, all persons, regardless of race, color, sex, age, religion, national origin, ancestry, disability, or any other protected status under applicable Federal or State law, rule, or regulation. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. As Chairman & CEO and as President of Crawford, Murphy & Tilly, Inc., we are committed to the principles of Affirmative Action and Equal Employment Opportunity. In order to ensure its dissemination and implementation throughout all levels of the company, Kristine M. Allen, Vice-President and Director of Human Resources, has been selected as EEO Officer for Crawford, Murphy & Tilly, Inc. In furtherance of its policy of Affirmative Action and Equal Employment Opportunity, Crawford, Murphy & Tilly, Inc. has developed a written Executive Order Affirmative Action Program, which contains specific and results-oriented procedures to which Crawford, Murphy & Tilly, Inc. is committed to apply every good faith effort. Procedures without effort to make them work are meaningless, and effort, undirected by specific and meaningful procedures is inadequate. Such elements of Crawford, Murphy & Tilly, Inc.'s Affirmative Action Programs which will enable applicants and employees to know of and avail themselves of its benefits will be available for review, upon request, during normal business hours (8:00 am - 5:00 pm) from the EEO Officer. We invite all applicants for employment and all employees to review these programs, and to become aware of the benefits they provide. Daniel R. Meckes William L. Bailey, Jr. Chairman & CEO President Crawford, Murphy & Tilly, Inc. Crawford, Murphy & Tilly, Inc. Date: January 1, 2023 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 72 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 73 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 74 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 75 of 122 From:Wright, Shane Cc:Wright, Shane Subject:FY2024 State Aviation Program Application Information Date:Wednesday, February 22, 2023 3:54:10 PM Attachments:image001.png image003.png image004.png image005.png ** This email originated outside of the City of Iowa City email system. Please take extra care openingany links or attachments. ** Airport Managers and Sponsors: Applications for FY2024 state funded aviation programs are now open! Application forms and instructions are available at https://iowadot.gov/aviation/airport-managers-and-sponsors/State-Funding/Airport- State-Funding-Application. Please contact me if you have issues with any of the forms. Signed applications should be emailed to me at Shane.Wright@iowadot.us and are due by 4:00 p.m. on May 25, 2023. Late applications will not be considered. All projects should be part of your Airport Layout Plan and included in the Capital Improvement Plan submitted to the Iowa DOT. A sponsor resolution or other documentation confirming that the airport sponsor has local match for the project is required with the application. When submitting project applications, include project justification, itemized and accurate cost estimates, and the documented verification of local match. Eligible projects include planning, airside, and vertical infrastructure projects. Reminders for FY 2024 programs: Maximum requests for general aviation vertical infrastructure remain the same for FY2024. The limits are: New construction - $300,000; Rehabilitation - $125,000. Due to high demand for these funds, individual grant award amounts may be limited and typically not all projects are funded. For competitive grants, higher local match participation and documented justification improves chances of a project being awarded a grant. Airports submitting multiple project applications need to indicate local priority for the projects. Applications for Immediate Safety Enhancement and Airport Wildlife Hazard Mitigation are accepted throughout the year for new and urgent needs. Costs incurred prior to the full execution of the grant agreement are not eligible for reimbursement. Routine pavement maintenance is not eligible for FY2024 applications. Letters of support and photos are appreciated additions to all applications and will be considered in the selection process. As a reminder, the Iowa DOT’s Aviation website is an excellent resource for airport managers, sponsors and consultants for program information and all types of other industry information. Please let me know if you have any questions. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 76 of 122 Good luck! Shane SHANE WRIGHT, C.M. AVIATION PROGRAM MANAGER IOWA DOT | MODAL TRANSPORTATION BUREAU iowadot.gov/aviation Iowa DOT Aviation Office: 515-239-1048 @iowadot Shane.Wright@iowadot.us Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 77 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 78 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 1 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 Airport Operations 76850110 321910 Misc Permits & 0 0 0 .00 .00 .00 .0% 76850110 331100 Federal Grants 0 0 0 .00 .00 .00 .0% 76850110 363910 Misc Sale of Me 0 0 0 .00 .00 .00 .0% 76850110 369100 Reimb of Expens 0 0 0 .00 .00 .00 .0% 76850110 369900 Miscellaneous O 0 0 0 .00 .00 .00 .0% 76850110 381100 Interest on Inv 0 0 0 -578.33 .00 578.33 100.0% 76850110 382100 Land Rental -48,640 0 -48,640 -15,051.41 .00 -33,588.59 30.9%* 2023/08/020512 02/20/2023 GBI -600.00 REF LAND RENT 76850110 382200 Building/Room R -290,000 0 -290,000 -205,866.28 .00 -84,133.72 71.0%* 2023/08/020512 02/20/2023 GBI -25,446.13 REF 76850110 382300 Equipment Renta -4,000 0 -4,000 -532.50 .00 -3,467.50 13.3%* 2023/08/020539 02/16/2023 CRP -120.00 REF 4111251 JET AIR OTHER 76850110 384100 Telephone Commi 0 0 0 .00 .00 .00 .0% 76850110 384200 Vending Machine 0 0 0 .00 .00 .00 .0% 76850110 384900 Other Commissio -42,770 0 -42,770 -29,733.00 .00 -13,037.00 69.5%* 76850110 392100 Sale of Land 0 0 0 .00 .00 .00 .0% Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 79 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 2 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 392300 Sale of Equipme 0 0 0 .00 .00 .00 .0%76850110 392400 Gain/Loss on Sa 0 0 0 .00 .00 .00 .0%76850110 393120 General Levy 0 0 0 .00 .00 .00 .0% 76850110 393910 Misc Transfers 0 0 0 .00 .00 .00 .0%76850110 411000 Perm Full Time 66,477 0 66,477 46,870.86 .00 19,606.14 70.5% 2023/08/020306 02/10/2023 PRJ 2,876.80 REF 020423 WARRANT=020423 RUN=1 BIWEEKLY 2023/08/020766 02/24/2023 PRJ 2,876.80 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY 76850110 412000 Perm Part Time 0 0 0 .00 .00 .00 .0%76850110 413000 Temporary Emplo 1,000 0 1,000 .00 .00 1,000.00 .0% 76850110 414500 Longevity Pay 650 0 650 650.00 .00 .00 100.0% 76850110 421100 Health Insuranc 8,136 0 8,136 5,225.76 .00 2,910.24 64.2% 2023/08/020306 02/10/2023 PRJ 326.61 REF 020423 WARRANT=020423 RUN=1 BIWEEKLY 2023/08/020766 02/24/2023 PRJ 326.61 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY 76850110 421200 Dental Insuranc 400 0 400 266.24 .00 133.76 66.6% 2023/08/020306 02/10/2023 PRJ 16.64 REF 020423 WARRANT=020423 RUN=1 BIWEEKLY 2023/08/020766 02/24/2023 PRJ 16.64 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY 76850110 421300 Life Insurance 150 0 150 104.74 .00 45.26 69.8% 2023/08/020766 02/24/2023 PRJ 14.03 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY 76850110 421350 Group Life - Im 0 0 0 .00 .00 .00 .0%76850110 421400 Disability Insu 243 0 243 169.35 .00 73.65 69.7% 2023/08/020766 02/24/2023 PRJ 22.75 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY 76850110 422100 FICA 5,143 0 5,143 3,587.81 .00 1,554.69 69.8% 2023/08/020306 02/10/2023 PRJ 216.74 REF 020423 WARRANT=020423 RUN=1 BIWEEKLY 2023/08/020766 02/24/2023 PRJ 216.94 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY 76850110 423100 IPERS 6,431 0 6,431 4,350.17 .00 2,081.23 67.6% 2023/08/020306 02/10/2023 PRJ 271.57 REF 020423 WARRANT=020423 RUN=1 BIWEEKLY 2023/08/020766 02/24/2023 PRJ 271.57 REF 021823 WARRANT=021823 RUN=1 BIWEEKLY Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 80 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 3 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 424900 Other Post Empl 0 0 0 .00 .00 .00 .0%76850110 431020 Court Costs & S 0 0 0 .00 .00 .00 .0% 76850110 432020 Annual Audit 856 0 856 549.00 .00 307.00 64.1% 76850110 432030 Financial Servi 0 0 0 35.00 .00 -35.00 100.0%* 2023/08/020970 02/15/2023 CRP 35.00 REF 4129206 MIDWESTONE STOP PAY JAN 23 76850110 432050 Appraisal Servi 0 0 0 .00 .00 .00 .0% 76850110 432080 Other Professio 0 0 0 11,850.00 .00 -11,850.00 100.0%* 2023/08/020224 02/07/2023 API 4,541.00 VND 012803 VCH BAILEY LEADERSHIP IN Airport Strategic Plan 282045 76850110 435055 Mail & Delivery 0 0 0 12.68 .00 -12.68 100.0%* 76850110 435056 Delivery Servic 0 0 0 .00 .00 .00 .0% 76850110 435057 Couriers 0 0 0 .00 .00 .00 .0% 76850110 435060 Legal Publicati 0 0 0 316.64 .00 -316.64 100.0%* 76850110 436030 Transportation 750 0 750 440.38 .00 309.62 58.7% 76850110 436050 Registration 525 0 525 295.00 .00 230.00 56.2% 76850110 436060 Lodging 500 0 500 415.40 .00 84.60 83.1% 76850110 436070 Miscellaneous T 0 0 0 .00 .00 .00 .0%76850110 436080 Meals 50 0 50 65.00 .00 -15.00 130.0%* 76850110 437010 Comp Liability 9,000 0 9,000 875.00 .00 8,125.00 9.7% 2023/08/020482 02/14/2023 API 875.00 VND 016144 VCH MERCHANTS BONDING AIRPORT COMMISSON BOND 2/25/23 282269 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 81 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 4 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 437020 Fire & Casualty 14,006 0 14,006 13,583.00 .00 423.00 97.0% 76850110 437030 Worker's Comp I 2,000 0 2,000 2,000.00 .00 .00 100.0% 76850110 437041 Bonding & Other 2,027 0 2,027 1,934.00 .00 93.00 95.4% 76850110 437200 Loss Reserve Pa 3,000 0 3,000 3,000.00 .00 .00 100.0% 76850110 438010 Stormwater Util 19,834 0 19,834 12,625.76 .00 7,208.24 63.7% 2023/08/020447 02/15/2023 CRP 1,578.22 REF C -230215 2023 UB 76850110 438030 Electricity 20,117 0 20,117 11,958.19 .00 8,158.81 59.4% 2023/08/020754 02/22/2023 API 430.17 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 2023/08/020754 02/22/2023 API 92.03 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 2023/08/020754 02/22/2023 API 330.86 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 2023/08/020754 02/22/2023 API 982.16 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 2023/08/020754 02/22/2023 API 78.38 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 76850110 438050 Landfill Use 185 0 185 190.30 .00 -5.30 102.9%* 76850110 438070 Heating Fuel/Ga 3,213 0 3,213 2,784.11 .00 428.89 86.7% 2023/08/020754 02/22/2023 API 123.37 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 2023/08/020754 02/22/2023 API 179.70 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 2023/08/020754 02/22/2023 API 564.74 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 02222023 38656 76850110 438080 Sewer Utility C 1,793 0 1,793 3,308.29 .00 -1,515.29 184.5%* 2023/08/020447 02/15/2023 CRP 304.35 REF C -230215 2023 UB 76850110 438090 Water Utility C 2,254 0 2,254 3,103.25 .00 -849.25 137.7%* 2023/08/020447 02/15/2023 CRP 322.94 REF C -230215 2023 UB 76850110 438100 Refuse Collecti 2,846 0 2,846 1,732.00 .00 1,114.00 60.9% 2023/08/020100 02/01/2023 API 40.00 VND 011001 VCH ABC DISPOSAL SYSTEMS Feb FY23 Recycling Service 38128 2023/08/020100 02/01/2023 API 176.50 VND 011001 VCH ABC DISPOSAL SYSTEMS FEB FY23 Trash Service 38128 2023/08/020545 02/15/2023 API 176.50 VND 011001 VCH ABC DISPOSAL SYSTEMS Jan FY23 Trash Pickup 38632 2023/08/020545 02/15/2023 API 40.00 VND 011001 VCH ABC DISPOSAL SYSTEMS Jan FY23 Recycling Service 38632 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 82 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 5 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 438110 Local Phone Ser 186 0 186 .00 .00 186.00 .0% 76850110 438120 Long Distance S 0 0 0 .00 .00 .00 .0% 76850110 442010 Other Building 13,599 0 13,599 10,268.10 .00 3,330.90 75.5% 2023/08/020224 02/07/2023 API 600.00 VND 010856 VCH JET AIR INC IOW Groundskeeping/maintenance/Jan 282104 76850110 442020 Structure R&M S 770 0 770 3,474.52 .00 -2,704.52 451.2%* 76850110 442030 Heating & Cooli 1,963 0 1,963 3,289.83 .00 -1,326.83 167.6%* 76850110 442040 Cooling Equipme 0 0 0 .00 .00 .00 .0% 76850110 442060 Electrical & Pl 5,000 0 5,000 2,312.81 .00 2,687.19 46.3% 76850110 442070 Bldg Pest Contr 0 0 0 .00 .00 .00 .0% 76850110 443050 Radio Equipment 0 0 0 .00 .00 .00 .0% 76850110 443080 Other Equipment 10,000 0 10,000 5,627.39 .00 4,372.61 56.3% 2023/08/020224 02/07/2023 API 1,151.32 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 282104 2023/08/020636 02/20/2023 API 495.00 VND 015508 VCH REDBIRD FLIGHT SIMUL Redbird Flight Sim Software wa 38664 2023/08/020636 02/20/2023 API 197.36 VND 010856 VCH JET AIR INC IOW Waste Fuel to soak new fuel ho 282588 76850110 444060 Cable & Electri 0 0 0 .00 .00 .00 .0% 76850110 445030 Nursery Srvc-La 51,624 0 51,624 33,720.14 .00 17,903.86 65.3% 76850110 445080 Snow and Ice Re 29,723 0 29,723 24,254.17 .00 5,468.83 81.6% 2023/08/020224 02/07/2023 API 5,500.00 VND 010856 VCH JET AIR INC IOW Groundskeeping/maintenance/Jan 282104 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 83 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 6 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 445100 Towing 0 0 0 .00 .00 .00 .0% 76850110 445110 Testing Service 2,500 0 2,500 2,857.00 .00 -357.00 114.3%* 2023/08/020224 02/07/2023 API 1,005.00 VND 010047 VCH BACKFLOW PREVENTION Water Backflow Prevention test 282044 76850110 445140 Outside Printin 0 0 0 .00 .00 .00 .0% 76850110 445230 Other Operating 956 0 956 4,484.49 .00 -3,528.49 469.1%* 76850110 446010 Administrative 0 0 0 .00 .00 .00 .0%76850110 446100 City Attorney C 7,814 0 7,814 4,558.15 .00 3,255.85 58.3% 76850110 446120 ITS-Server/Stor 778 0 778 185.73 .00 592.27 23.9% 76850110 446130 ITS-PC/Peripher 15,477 0 15,477 9,209.50 .00 6,267.50 59.5% 76850110 446140 ITS-Capital Rep 0 0 0 .00 .00 .00 .0% 76850110 446150 ITS-Application 0 0 0 .00 .00 .00 .0% 76850110 446160 ITS-Infrastuctu 8,958 0 8,958 .00 .00 8,958.00 .0% 76850110 446190 ITS-Software SA 227 0 227 136.10 .00 90.90 60.0% 76850110 446200 Photocopying Ch 295 0 295 485.29 .00 -190.29 164.5%* 76850110 446220 Phone Service C 0 0 0 .00 .00 .00 .0% 76850110 446300 Phone Equipment 1,423 0 1,423 807.45 .00 615.55 56.7% Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 84 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 7 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 446320 Mail Chargeback 133 0 133 151.76 .00 -18.76 114.1%* 76850110 446350 City Vehicle Re 33,591 0 33,591 21,094.43 .00 12,496.57 62.8% 76850110 446360 City Vehicle Re 0 0 0 .00 .00 .00 .0% 76850110 446370 Fuel Chargeback 4,001 0 4,001 2,780.35 .00 1,220.65 69.5% 76850110 446380 Vehicle R&M Cha 18,708 0 18,708 3,652.34 .00 15,055.66 19.5% 76850110 448040 City Sponsored 0 0 0 .00 .00 .00 .0% 76850110 449055 Permitting Fees 440 0 440 265.00 .00 175.00 60.2% 76850110 449060 Dues & Membersh 950 0 950 880.00 .00 70.00 92.6% 76850110 449120 Equipment Renta 0 0 0 .00 .00 .00 .0% 76850110 449280 Misc Services & 0 0 0 .00 .00 .00 .0% 76850110 449350 Meals (non-trav 0 0 0 .00 .00 .00 .0% 76850110 449360 Interest Expens 0 0 0 .00 .00 .00 .0% 76850110 449370 Depreciation Ex 0 0 0 .00 .00 .00 .0%76850110 452010 Office Supplies 100 0 100 29.99 .00 70.01 30.0% 76850110 452030 Minor Office Eq 0 0 0 .00 .00 .00 .0% 76850110 452040 Sanitation & In 0 0 0 .00 .00 .00 .0% Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 85 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 8 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 454020 Subscriptions 395 0 395 457.60 .00 -62.60 115.8%* 76850110 455110 Software 394 0 394 609.98 .00 -215.98 154.8%* 76850110 455120 Misc Computer H 1,000 0 1,000 25.48 .00 974.52 2.5% 76850110 461040 Other Agricultu 0 0 0 .00 .00 .00 .0% 76850110 461050 Other Agricultu 0 0 0 42.39 .00 -42.39 100.0%* 76850110 466040 Plumbing Suppli 0 0 0 .00 .00 .00 .0% 76850110 466050 Electrical Supp 0 0 0 .00 .00 .00 .0% 76850110 466070 Other Maintenan 678 0 678 974.98 .00 -296.98 143.8%* 2023/08/020483 02/14/2023 API 228.62 VND 010373 VCH PIP PRINTING replacement panels for viewing 38209 76850110 467020 Equipment R&M S 0 0 0 2,121.00 .00 -2,121.00 100.0%* 76850110 467160 Other Vehicle R 148 0 148 .00 .00 148.00 .0% 76850110 468030 Asphalt 0 0 0 192.70 .00 -192.70 100.0%* 76850110 468050 Sand 0 0 0 .00 .00 .00 .0% 76850110 469040 Traffic Cntrl I 365 0 365 .00 .00 365.00 .0% 76850110 469190 Minor Equipment 500 0 500 .00 .00 500.00 .0% 76850110 469200 Tools 500 0 500 29.67 .00 470.33 5.9% Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 86 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 9 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 469210 First Aid/Safet 278 0 278 445.70 .00 -167.70 160.3%* 76850110 469260 Fire Ext & Refi 0 0 0 .00 .00 .00 .0% 76850110 469290 Purchases For R 0 0 0 .00 .00 .00 .0% 76850110 469320 Miscellaneous S 0 0 0 .00 .00 .00 .0% 76850110 469360 Food and Bevera 0 0 0 .00 .00 .00 .0% 76850110 469999 PCard Reconcili 0 0 0 .00 .00 .00 .0%76850110 473010 Contracted Impr 0 0 0 .00 .00 .00 .0% 76850110 473020 Non-Contracted 0 0 0 .00 .00 .00 .0% 76850110 474240 Tractors 0 0 0 .00 .00 .00 .0% 76850110 475010 Furniture & Off 0 0 0 1,376.90 .00 -1,376.90 100.0%* 76850110 476070 PC Hardware 0 0 0 .00 .00 .00 .0%76850110 490040 Capital Project 0 0 0 .00 .00 .00 .0% 76850110 490150 Operating Subsi 0 0 0 .00 .00 .00 .0% 76850110 490190 Interfund Loan 0 0 0 .00 .00 .00 .0% 651 Fly Iowa 2014 76850110 362100 651 Contrib & Do 0 0 0 .00 .00 .00 .0% Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 87 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 10 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 432080 651 Other Profes 0 0 0 .00 .00 .00 .0% 2023/08/020224 02/07/2023 API 4,541.00 VND 012803 VCH BAILEY LEADERSHIP IN Airport Strategic Plan 282045 76850110 436030 651 Transportati 0 0 0 .00 .00 .00 .0% 76850110 436060 651 Lodging 0 0 0 .00 .00 .00 .0% 76850110 437010 651 Comp Liabili 0 0 0 .00 .00 .00 .0% 2023/08/020482 02/14/2023 API 875.00 VND 016144 VCH MERCHANTS BONDING AIRPORT COMMISSON BOND 2/25/23 282269 76850110 438100 651 Refuse Colle 0 0 0 .00 .00 .00 .0% 2023/08/020100 02/01/2023 API 40.00 VND 011001 VCH ABC DISPOSAL SYSTEMS Feb FY23 Recycling Service 38128 2023/08/020100 02/01/2023 API 176.50 VND 011001 VCH ABC DISPOSAL SYSTEMS FEB FY23 Trash Service 38128 2023/08/020545 02/15/2023 API 176.50 VND 011001 VCH ABC DISPOSAL SYSTEMS Jan FY23 Trash Pickup 38632 2023/08/020545 02/15/2023 API 40.00 VND 011001 VCH ABC DISPOSAL SYSTEMS Jan FY23 Recycling Service 38632 76850110 445140 651 Outside Prin 0 0 0 .00 .00 .00 .0% 76850110 449100 651 Vehicle Rent 0 0 0 .00 .00 .00 .0% 76850110 449120 651 Equipment Re 0 0 0 .00 .00 .00 .0% 76850110 465010 651 Other Fluids 0 0 0 .00 .00 .00 .0% 76850110 469320 651 Miscellaneou 0 0 0 .00 .00 .00 .0% 652 100 Year Anniversary Celebration 76850110 363910 652 Misc Sale of 0 0 0 .00 .00 .00 .0% 76850110 432080 652 Other Profes 0 0 0 .00 .00 .00 .0% 2023/08/020224 02/07/2023 API 4,541.00 VND 012803 VCH BAILEY LEADERSHIP IN Airport Strategic Plan 282045 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 88 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 11 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 76850110 437010 652 Comp Liabili 0 0 0 .00 .00 .00 .0% 2023/08/020482 02/14/2023 API 875.00 VND 016144 VCH MERCHANTS BONDING AIRPORT COMMISSON BOND 2/25/23 282269 76850110 438100 652 Refuse Colle 0 0 0 .00 .00 .00 .0% 2023/08/020100 02/01/2023 API 40.00 VND 011001 VCH ABC DISPOSAL SYSTEMS Feb FY23 Recycling Service 38128 2023/08/020100 02/01/2023 API 176.50 VND 011001 VCH ABC DISPOSAL SYSTEMS FEB FY23 Trash Service 38128 2023/08/020545 02/15/2023 API 176.50 VND 011001 VCH ABC DISPOSAL SYSTEMS Jan FY23 Trash Pickup 38632 2023/08/020545 02/15/2023 API 40.00 VND 011001 VCH ABC DISPOSAL SYSTEMS Jan FY23 Recycling Service 38632 76850110 445140 652 Outside Prin 0 0 0 .00 .00 .00 .0% 76850110 449120 652 Equipment Re 0 0 0 .00 .00 .00 .0% 76850110 466070 652 Other Mainte 0 0 0 .00 .00 .00 .0% 2023/08/020483 02/14/2023 API 228.62 VND 010373 VCH PIP PRINTING replacement panels for viewing 38209 76850110 469290 652 Purchases Fo 0 0 0 .00 .00 .00 .0% 76850110 469360 652 Food and Bev 0 0 0 .00 .00 .00 .0% 907 Wind Storm 8/10/20 76850110 466070 907 Other Mainte 0 0 0 .00 .00 .00 .0% 2023/08/020483 02/14/2023 API 228.62 VND 010373 VCH PIP PRINTING replacement panels for viewing 38209 TOTAL Airport Operations -350 0 -350 21,337.35 .00 -21,687.45-6094.6% TOTAL Airport -350 0 -350 21,337.35 .00 -21,687.45-6094.6% TOTAL REVENUES -385,410 0 -385,410 -251,761.52 .00 -133,648.48 TOTAL EXPENSES 385,060 0 385,060 273,098.87 .00 111,961.03 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 89 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 12 FEBRUARY DETAIL FOR 2023 08 JOURNAL DETAIL 2023 8 TO 2023 8 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL GRAND TOTAL -350 0 -350 21,337.35 .00 -21,687.45-6094.6% ** END OF REPORT - Generated by Michael Tharp ** Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 90 of 122 CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT Report generated: 03/03/2023 16:08User: mtharpProgram ID: glytdbud Page 13 FEBRUARY DETAIL REPORT OPTIONS Field # Total Page Break Sequence 1 1 Y Y Sequence 2 9 Y N Sequence 3 12 N N Sequence 4 0 N N Report title: YEAR-TO-DATE BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2023/ 8 Print Full or Short description: F Print MTD Version: N Print full GL account: N Format type: 1 Roll projects to object: Y Double space: N Carry forward code: 1 Suppress zero bal accts: N Include requisition amount: N Print Revenues-Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: Y From Yr/Per: 2023/ 8 To Yr/Per: 2023/ 8 Include budget entries: Y Incl encumb/liq entries: Y Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: N Multiyear view: D Amounts/totals exceed 999 million dollars: N Find CriteriaField Name Field Value Org 76850110Object Project Rollup code Account type Account status Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 91 of 122 CITY OF IOWA CITY INVOICE LIST BY GL ACCOUNT Report generated: 03/03/2023 16:00User: mtharpProgram ID: apinvgla Page 1 YEAR/PERIOD: 2023/8 TO 2023/8 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 76850110 Airport Operations 76850110 432080 Other Professional Services 012803 BAILEY LEADERSHIP IN BLI-2023-5 0 2023 8 INV P 4,541.00 021023 282045 Airport Strategic P ACCOUNT TOTAL 4,541.00 76850110 437010 Comp Liability Insurance 016144 MERCHANTS BONDING 449928 0 2023 8 INV P 875.00 021723 282269 AIRPORT COMMISSON B ACCOUNT TOTAL 875.00 76850110 438030 Electricity 010319 MIDAMERICAN ENERGY 20230222121523 0 2023 8 INV P 1,913.60 022423 38656 MidAmBilling 022220 ACCOUNT TOTAL 1,913.60 76850110 438070 Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 20230222121523 0 2023 8 INV P 867.81 022423 38656 MidAmBilling 022220 ACCOUNT TOTAL 867.81 76850110 438100 Refuse Collection Charges 011001 ABC DISPOSAL SYSTEMS 760458 0 2023 8 INV P 176.50 022423 38632 Jan FY23 Trash Pick 011001 ABC DISPOSAL SYSTEMS 760459 0 2023 8 INV P 40.00 022423 38632 Jan FY23 Recycling 011001 ABC DISPOSAL SYSTEMS 769312 0 2023 8 INV P 176.50 021023 38128 FEB FY23 Trash Serv 011001 ABC DISPOSAL SYSTEMS 769313 0 2023 8 INV P 40.00 021023 38128 Feb FY23 Recycling 433.00 ACCOUNT TOTAL 433.00 76850110 442010 Other Building R&M Services 010856 JET AIR INC IOW IVI-23-000429 0 2023 8 INV P 600.00 021023 282104 Groundskeeping/main ACCOUNT TOTAL 600.00 76850110 443080 Other Equipment R&M Services 010856 JET AIR INC IOW IVI-22-006074 0 2023 8 INV P 197.36 022423 282588 Waste Fuel to soak 010856 JET AIR INC IOW IVI-23-000427 0 2023 8 INV P 1,151.32 021023 282104 Maintenance Reimbur 1,348.68 015508 REDBIRD FLIGHT SIMUL P-2302-14135 0 2023 8 INV P 495.00 022423 38664 Redbird Flight Sim ACCOUNT TOTAL 1,843.68 76850110 445080 Snow and Ice Removal 010856 JET AIR INC IOW IVI-23-000429 0 2023 8 INV P 5,500.00 021023 282104 Groundskeeping/main ACCOUNT TOTAL 5,500.00 76850110 445110 Testing Services Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 92 of 122 CITY OF IOWA CITY INVOICE LIST BY GL ACCOUNT Report generated: 03/03/2023 16:00User: mtharpProgram ID: apinvgla Page 2 YEAR/PERIOD: 2023/8 TO 2023/8 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010047 BACKFLOW PREVENTION 592863 0 2023 8 INV P 1,005.00 021023 282044 Water Backflow Prev ACCOUNT TOTAL 1,005.00 76850110 466070 Other Maintenance Supplies 010373 PIP PRINTING 111908 0 2023 8 INV P 228.62 021723 38209 replacement panels ACCOUNT TOTAL 228.62 ORG 76850110 TOTAL 17,807.71 FUND 7600 Airport TOTAL: 17,807.71 ** END OF REPORT - Generated by Michael Tharp ** Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 93 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 94 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 95 of 122 AIRPORT TERMINAL CLEANING AGREEMENT THIS AGREEMENT is made and entered into by and between the Iowa City Airport Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa. WHEREAS, the Commission is authorized to manage and operate the Iowa City Municipal Airport (Airport); WHEREAS, Jet Air is the current FBO at the Airport; WHEREAS, the Commission and Jet Air desire to enter into an agreement for Airport Terminal cleaning services at the Airport. NOW THEREFORE, it is hereby understood and agreed between the Commission and Jet Air that: 1. Term. The term of this Agreement shall be from May 1, 2018 until April 30, 2023. 2. Termination. Either party may terminate this agreement without cause upon thirty (30) days written notice or as mutually agreed to by the parties. 3. Scope of Services. A. Jet Air shall clean the public areas of the terminal building at a minimum of 5 (five) days per week, and preferably 7 (seven) days per week Cleaning to include: I. Vacuum the passenger waiting area, hallway, flight planning area, upstairs conference room, and refreshment center room. II. Empty all interior and exterior trash receptacles and take them to the dumpster or recycling center. Ill. Service all restrooms with toilet paper and accessories. IV. Sanitize sinks, urinals, toilets, and exposed plumbing. V. Clean all glass doors and windows to remove smudge marks and smears. B. At a minimum frequency of weekly: I. Water all plants and remove cobwebs from walls and partitions. 11. Dust and mop hard surface floors. Ill. Clean handrails and water fountains. IV. Sweep exterior entranceway Version Date: 03/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 96 of 122 C. At a minimum frequency of bi-weekly: I. Jet Air shall complete the following tasks: Shine exposed bathroom plumbing and drinking fountains with Brasso or similar product. D. At a minimum frequency of monthly: I. Remove cobwebs from exterior walkway entrance E. At a minimum of three times a year, or otherwise as needed. I. Shampoo I Clean all carpets. II. Dust and spot clean ceiling vents and light fixtures. F. Jet Air shall annually: I. Strip and wax hard surface floors, or arrange and provide for such services G. Jet Air shall clean and stock Hangar Land North T-hangar (pending construction) public restrooms as necessary, or weekly at minimum Jet Air shall purchase and maintain all equipment and supplies necessary to complete the tasks included in this contract at their expense. 4. Fee. As compensation for said services rendered by Jet Air, the Commission shall pay Jet Air a fee in the amount of $600.00 per month beginning May 1, 2018. Payments are due on the first day of the month. 5. Default. If Jet Air violates this agreement by failing to provide the services described or fails to correct any confirmed deficiency after notification of such deficiency, then this contract shall terminate. 6. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and successors in interest, as a part of the consideration hereof, does hereby covenant and agree that Jet Air shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Program of the Department of Transportation, and as said regulations may be amended. Jet Air shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. Version Date: 03/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 97 of 122 7. Disclaimer of Liability and Indemnification. Except for liability arising out of gross negligence or intentional willful misconduct, Jet Air shall release, acquit, and forever discharge the Commission, its officers, agents, and employees from all liability arising out of or connected with the use of City equipment by Jet Air personnel while performing the duties related to this Agreement. Jet Air further agrees to indemnify, defend, and hold harmless the Commission, its officers, agents, and employees against any and all claims, of whatever description, arising out of or connected with such use of City equipment or performance of duties related to this Agreement, except for liability arising out of gross negligence or intentional willful misconduct. 8. Insurance. Jet Air shall at its own expense procure and maintain general liability and casualty insurance in a company or companies authorized to do business in the State of Iowa, in the following amounts: Comprehensive General (or Premises) Liability -$1,000,000 per occurrence and $2,000,000 aggregate. Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall name the Commission and the City of Iowa City, as additional insured. In naming the City as an additional insured, the endorsement shall be on a primary and non-contributory basis. Jet Air's liability insurance coverage shall include products and completed operations and all losses arising out of Jet Air's duties set forth in this agreement Jet Air shall furnish the Commission with a Certificate of Insurance effecting coverage required by this agreement, and said certification shall provide for thirty (30) days notice of any material change or cancellation of the policy. Jet Air shall provide its employees with workers compensation coverage as required by Iowa law. IN WITNESS WHE ~OF, tl)e parties hereto have hereunto affixed their signatures this \tdayof C-r c.b 2018. IOWA CITY AIRPORT COMMISSION JET AIR, INC. BY~J/ Date ~/te Approved by: Version Date: 03/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 98 of 122 --=-t __.::.------:::::::::::._ __ 0.1.W.8' City Attorney's Office VersionDate: 03/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 99 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 100 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 101 of 122 AIRPORT MAINTENANCE AGREEMENT THIS AGREEMENT is made and entered into by and between the Iowa City Airport Commission (Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa. WHEREAS, the Commission is authorized to manage and operate the Iowa City Municipal Airport (Airport); WHEREAS, Jet Air is the current FBO at the Airport; and WHEREAS, the Commission and Jet Air desire to enter into an agreement for snow removal, grass cutting, and general maintenance services at the Airport. NOW THEREFORE, it is hereby understood and agreed between the Commission and Jet Air that: 1. Term. The term of this Agreement shall be from the May 1, 2018 until April 30, 2023. 2. Termination. Either party may terminate this agreement without cause upon sixty (60) days written notice or as mutually agreed to by the parties. This Agreement shall automatically terminate if a "Fixed Base Operator's Agreement" between the parties is terminated or allowed to expire. 3. Scope of Services: This Agreement provides for the Iowa City Municipal Airport Grounds keeping, Maintenance, and Snow Removal Operations to be conducted by Jet Air, Inc. as further specified, but not limited to the following: A. Snow. Jet Air shall: (1) Remove all snow from the runway, ramp, tee hangars, parking lot, sidewalks, area near the east and west entrances to the terminal, and driveway. (2) Apply salt, or similar material, to remove ice from the sidewalks and the area near the east and west entrances to the terminal. (3) Snow removal operations are to begin during a continuous snowfall when one-quarter inch (1/4") of slush, one inch (1") of heavy wet snow, or two inches (2") of dry snow has accumulated on the Primary Runway ( 4) Train its staff on airport operations relating to snow, including but not limited to NOTAMs, runway lights, and carrying hand held radio on safety sensitive areas. B. Grass. Jet Air shall: Version Date: 3/12/2018 (1) Keep grasses mowed at the airport to a height no greater 6 inches. (2) Trim and maintain all fence lines for weed growth. (3) Trim and maintain areas around all entrance signage and displays. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 102 of 122 C. Pavement. Jet Air Shall: (1) Sweep all pavements to clear rocks and debris at minimum, once per every 30 days. (2) Spray with herbicide and remove weeds in pavements along taxiways, runways, and in t-hangar areas. (3) Fill potholes with cold asphalt patch as needed ( 4) Notify Operations Specialist of pavement repairs requiring remedies other than asphalt patching. (5) Crack seal t-hangar area and parking lot pavements as needed following Airport acquisition of necessary equipment D. General Maintenance Duties. Jet Air shall: (1) Notify the Airport Operations Specialist of any malfunctioning safety or communication equipment owned by the City and located at the airport. (2) Issue Notices to Airmen, or to close the airport when, in the judgment of Jet Air, said closing is necessary for safety reasons. Jet Air shall notify the Commission chairperson and Airport Operations Specialist in a reasonable time-frame upon decision to close the airport. (3) Complete all routine building maintenance, including but not limited to changing light bulbs, changing ceiling tiles, repairing doors, interior paint, and investigating problems with heating, air conditioning, plumbing, or utility devices and repairing if able -or contacting the Operations Manager if it is a task that requires professional services for repair. ( 4) Complete all routine hangar maintenance, including but not limited to repairing doors, wires, and seals, hangar skin. If the task requires professional services for repair, then notify the Airport Operations Manager to arrange professional services for repair. (5) Maintain runway I taxi way lighting, including routinely replacing light bulbs, fixtures, or other components, checking for proper operation, and notifying the Airport Operations Specialist if there is a major electrical problem with the lighting systems. (6) Troubleshoot Self Service Fuel systems faults, inspect and repair self- service fuel hoses and bonding cables and storage reels as necessary, change fuel farm filters once per year or as required; repair and replace components as required; Report any conditions that require professional services to Airport Operations Specialist (7) Maintain all signage. Report any damaged or missing signage to Operations Specialist. (8) Monitor airport property for trash and other debris and remove as necessary. Version Date: 3/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 103 of 122 (9) Monitor airport fences for damage and repair as necessary. Notify Airport Operations Specialist of repairs requiring professional services. (10) Inspect and correct if able, or arrange repair of any malfunctioning safety or communication equipment owned by the City or Commission and located at the Airport within 48 hours after having received notification of a malfunction of any safety or communication equipment. Jet Air shall also notify the airport specialist or the Commission chairperson of said equipment malfunction within 24 hours. (11) In addition the services listed in Paragraphs (1) -(7) above, perform all necessary and/or routine maintenance at the airport consistent with accepted airport maintenance and operational standards. (12) Adhere to Commission purchase requisition and purchase order system. Except as provided herein, the Commission shall pay the costs for all supplies, parts, and materials or reimburse Jet Air for said costs. The Commission shall reimburse Jet Air for purchases of supplies, parts, and materials up to but not more than $500 per month in total without prior authorization. The Commission is not obligated to reimburse Jet Air for any purchases in excess of $500 per month in total unless prior authorization is granted by either Airport Commission Chairperson or Operations Specialist 4. Equipment. The Commission shall provide the following City equipment for Jet Air's use in pursuing the snow removal duties: (1) Large pickup truck and blade (requires CDL (Class B with Air Brake endorsement) off the airport). Jet Air shall be responsible for proper employee licensing as necessary (2) Regular pickup truck (non CDL off the airport) (3) Tractor with following attachments, blade, loader, mower, and snow blower ( 4) Skid Loader (5) Snow fence (6) Hand and riding mowers (7) Parts for the above (8) Fuel for the above Jet Air shall not use the equipment listed above until the Commission trains Jet Air employees on the use and operation of said equipment and shall only assign qualified employees to operate the equipment. Transport equipment to/from city equipment shop as requested for maintenance. Inspect equipment for damage and report such damage to Airport Operations Specialist or Equipment shop for repairs. Maintain equipment as directed by Equipment Shop, periodically clean equipment The Commission shall maintain the equipment listed in Paragraph 4 at its cost. Version Date: 3/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 104 of 122 Jet Air shall report to the operations specialist or the Commission Chairperson within 48 hours the need to repair said equipment. 5. Fee. As compensation for said services rendered by Jet Air, the Commission shall pay Jet Air a fee in the amount of $5,500 per month beginning May 1, 2018. Payments are due on the first day of the month. 6. Reporting of Activity. Jet Air shall provide a monthly written report due to the Commission on the first day of each month detailing the repairs made, costs associated, and any repair requests pending or unable to be completed. 7. Default. If Jet Air determines it cannot perform its duties and notifies the Commission in writing that it is unable to perform under the contract, it shall reimburse the Commission for the actual costs incurred during the 60 day period following the Commission's receipt of said cancellation. 8. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and successors in interest, as a part of the consideration hereof, does hereby covenant and agree that Jet Air shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Program of the Department of Transportation, and as said regulations may be amended. Jet Air shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 10. Landing Area -General Aviation Provisions The Commission reserves the right, but shall not be obligated to Jet Air to maintain and keep in repair the landing area of the Airport and all the publicly owned facilities of the Airport, together with the right to direct and control all activities of Jet Air in this regard. The Commission reserves the right to further develop or improve the landing area and all publicly owned air navigation facilities of the Airport as it sees fit, regardless of the desires or views of Jet Air and without interference or hindrance. The Commission reserves the right to take any action it considers necessary to protect the aerial approaches of the Airport against obstructions, together with the right to prevent Jet Air from erecting, or permitting to be erected, any building or other structure on the Airport. Version Date: 3/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 105 of 122 The Commission shall have the right to enter into an agreement with the United States Government or the State of Iowa for military aircraft or naval use of part or all of the landing areas, the publicly owned air navigation facilities and/or other areas or facilities of the airport. If any such agreement is executed, the provisions of this instrument, insofar as they are inconsistent with the provision of the agreement with the government, shall be suspended. 11. Disclaimer of Liability and Indemnification. Except for liability arising out of gross negligence or intentional willful misconduct, the Commission shall release, acquit, and forever discharge Jet Air, its officers, agents, and employees from all liability arising out of or connected with the use of City equipment or Jet Air personnel while performing the duties related to this Agreement. The Commission further agrees to indemnify, defend, and hold harmless Jet Air, its officers, agents, and employees against any and all claims, of whatever description, arising out of or connected with such use of City equipment or performance of duties related to this Agreement, except for liability arising out of gross negligence or intentional willful misconduct. 12. Insurance. Jet Air shall at its own expense procure and maintain general liability and casualty insurance in a company or companies authorized to do business in the State of Iowa, in the following amounts: Comprehensive General (or Premises) Liability -$1,000,000 per occurrence and $2,000,000 aggregate. Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall name the Commission and the City of Iowa City, as additional insured. In naming the City as an additional insured, the endorsement shall be on a primary and non-contributory basis. Jet Air's liability insurance coverage shall include products and completed operations and all losses arising out of Jet Air's duties set forth in this agreement Jet Air shall furnish the Commission with a Certificate of Insurance effecting coverage required by this agreement, and said certification shall provide for thirty (30) days notice of any material change or cancellation of the policy. Jet Air shall provide its employees with workers compensation coverage as required by Iowa law . .Ll.,_ FAA. This Agreement shall be subordinate to the provisions of any existing or future agreement between the Commission and the United States relative to the operation or maintenance of the Airport, the execution of which has been, or may be, required as a condition precedent to the expenditure of federal funds for the development of said Airport. IN WITNESS W7X'EOF, ~e parties hereto have hereunto affixed their signatures this I ~ day of ~oru 2018 . • IOWA CITY AIRPORT COMMISSION JET AIR, INC. Version Date: 3/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 106 of 122 B~~ Date S~t8 t; -=--pr-ed-b-y: _--___ Date2fi;/f 6 City Attorney's Office Version Date: 3/12/2018 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 107 of 122 Inspect pavement for debris, sweep as required Inspect pavement for potholes. Cold patch as needed Inspect all buildings for lights or any maintenance needed/repaired Inspect runway/taxiway lights/markers replace repair as needed Monitor and pick up trash on property and fence lines Monitor fences for damage. Repair as needed Monitor and notify of any other issues that require attention Version Date: 3/12/2018 Airport Maintenance Agreement -Appendix A Jan Feb March April May June July Aug Sept Oct Nov Dec Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023Page 108 of 122 Iowa City Municipal Airport 2022 Annual Report Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 109 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 2 Executive Summary This report is written to cover two periods in relation to the operations at the Iowa City Municipal Airport. Activities and events (including construction) are reported via the calendar year which covers the period from January 1 – December 31, 2022. Financial information is presented in the fiscal year format which runs from July 1 – June 30. The Fiscal Year information in this report covers Fiscal Year 2022 which ran from July 1, 2021 to June 30, 2022. The Iowa City Municipal Airport is owned by the City of Iowa City, and operated by the Iowa City Airport Commission. The Mayor and City Council of Iowa City appoint members of the Iowa City Airport Commission, who serve 4-year terms. The Iowa City Municipal Airport houses 92 aircraft, which are maintained in: 59 T-hangars (6 buildings), 1 maintenance facility, 8 corporate hangars, 1 corporate building, 1 Fixed Based Operation (FBO) maintenance hangar, and 1 FBO cold storage hangar. The Iowa City Airport also has 2 privately owned hangar buildings, one constructed by the FBO and one by a 3rd party. Two runways, of 5002 (Runway 7/25) and 3900 (Runway 12/30) feet, are used during approximately 36,000 operations annually. The based aircraft consist of approximately 7 jet aircraft, 7 multi-engine (piston) aircraft, 2 helicopters and the remaining count of single engine aircraft. Based on a 2022 Iowa Department of Transportation Economic Impact Study, the Iowa City Municipal Airport contributes $24 million and impacts 241 jobs in the local economy. Among Iowa’s 100+ general aviation airports, it has the second largest economic impact in the State. The Iowa City Municipal Airport operations budget for FY22 presents income of $450,535 and expenses of $425,106. The Iowa City Airport has not used general fund payments for operational funds since FY2019. The Airport does use $100,000 from the general fund as grant matching funds. The Iowa City Municipal Airport received a grant in FY2022 from the Iowa DOT to construct additional taxilane to support future 3rd party, or airport hangar development. This will expand the hangar options in the south t-hangar area. to complete work on The Iowa City Airport Commission has completed a multi-year, multi-phase project to clear its runway approaches of obstructions and relocate the Runway 25 threshold according to the 2016 Airport Master Plan. A similar project will occur on Runway 12/30 in which a displaced threshold will be installed on the Runway 12 end and additional pavement added to the Runway 30 end. This will have the effect of shifting the runway and its associated protection zones away from the northwest neighborhoods. The airport received FY23 grant funding from the Iowa Department of Transportation Aviation Bureau to add additional taxilanes for future hangar construction, assist in installing wayfinding signage at the airport, and to do some minor rehabilitation work to the terminal building. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 110 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 3 AIRPORT BACKGROUND The Iowa City Municipal Airport is located approximately 2 miles southwest of downtown Iowa City. The Iowa City Airport Commission has immediate controlling responsibility for the Iowa City Municipal Airport. The Airport Commission consists of five voting members, who are directly responsible for the planning, operation, and budget management of the Iowa City Municipal Airport. The Commission works collaboratively with Iowa City’s elected officials and staff to ensure safe, efficient, and effective use of the airport to support Iowa City and the surrounding area. The Iowa City Municipal Airport is one of the busiest general aviation airports in Iowa with approximately 36,000 flight operations annually. It is currently home to approximately 92 based aircraft located in 59 T-hangars, and 8 corporate hangars. These aircraft are used for charter flights, corporate activity supporting local business, flight instruction, rental, pleasure, and charity purposes. Additionally, thousands of flights in and out of the airport support important community activities such as the organ transplant program and Air Ambulance flights to and from The University of Iowa Hospital and Clinics, as well as economic development for the area. Local businesses that utilize the airport include Billion Auto Group, ITC Midwest, Kum & Go, Scheel’s, Jimmy Johns, MidAmerican Energy, and many others. Existing airport facilities include two runways, the terminal building, a maintenance facility, hangars, aircraft fueling facilities, aircraft parking ramp, tie down apron, and vehicle parking area. Runway 7-25 serves as the primary runway with a length of 5002 feet and has a full parallel taxiway. Runway 12-30 serves as a secondary crosswind runway with a length of 3900 feet. The airport terminal building, built in 1951, includes a pilot’s lounge with wireless internet access, an FAA certified flight simulator room, a lobby, a conference/class room, vending machines, a meeting room, and administration facilities for airport management and a fixed based operator. The airport has a rotating beacon and lighted wind indicator. The airport is equipped with a remote communications outlet (RCO) and an automated surface weather observation system (ASOS). The airport has been an important element in the Iowa City community since 1918 and in 1944 was placed under the control of the Iowa City Airport Commission by public vote. Since that time, the airport has remained under the governance of the Airport Commission with fiscal support from the City of Iowa City. The airport is included in the National Plan of Integrated Airport Systems (NPIAS). The NPIAS identifies the Iowa City Municipal Airport as a general aviation airport. This designation means that the federal government currently provides funding annually through the FAA for eligible capital improvement projects at the airport. The Iowa Department of Transportation Aviation Bureau’s Aviation System Plan identifies the Iowa City Municipal Airport as an Enhanced Service Airport. Enhanced Service airports are defined as airports that serve nearly all general aviation aircraft and are economic and transportation centers for the state. Several businesses and University of Iowa enterprises are stationed at the airport. Jet Air, Inc. is the fixed base operator, with 86 employees at Iowa City and their other locations. The Iowa City-based staff of 38 offers charter flights, flight instruction, aircraft sales, maintenance, fuel, Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 111 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 4 and sale of aviation related merchandise. Numerous faculty members at the University of Iowa College of Engineering use the airport for federally funded research on aviation technology and atmospheric weather phenomena. This research is primarily based out of the Operator Performance Laboratory located in building H and includes 7 full-time staff and 5 full-time student workers. Care Ambulance operates a full-time ambulatory service and patient transfers. They have partnered with Jet Air as Jet Air Care to provide medical transport flights to and from the Iowa City area. AIRPORT VISION STATEMENT “The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area.” AIRPORT MISSION STATEMENT “The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and to meet the needs of its stakeholders.” AIRPORT AND THE COMMUNITY In a continuing effort to develop and maintain a relationship with the community, the airport hosts numerous community events throughout the year. The airport hosts several events on an annual basis including the pancake breakfast, EAA Young Eagles, and since 2020 has hosted Summer of the Arts Drive-In Movies. The Airport is always looking for additional partners in hosting events. In 2022, the Iowa City Municipal Airport also hosted a storytime event with the Iowa City Public Library, Examples include: OPTIMIST CLUB Fly-in/Drive-in Pancake Breakfast The Optimist Club fly-in pancake breakfast and car show headlines the annual events; this event raises funds for use by the organization. The breakfast we held on August 28th, 2022 and helped celebrate the Iowa City Fire Department’s 150 years of service. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 112 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 5 EAA Young Eagles Program The Experimental Aircraft Association (EAA) created the Young Eagles program in 1992 as an effort to get youth interested in aviation. Since then, over 2.2 million flights have been donated by EAA members to encourage youth to get involved with aviation. The Iowa City Airport continues to host EAA Young Eagles activities with cooperation from the Experimental Aircraft Association Chapter 33 group. Due to the construction activity in 2022 no EAA Young Eagle flights were made. The event averages around 75 children being able to obtain a flight. 74 kids were given free aircraft rides on August 7, 2021 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 113 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 6 Summer of the Arts Drive-In Movies: The Airport continues with some programming that developed from the necessisty of the pandemic. Summer of the Arts hosts Drive-In movie nights which uses the side of hangar as a movie screen to project a movie for the public to see. Photo: Summer of the Arts The Iowa City Airport also works with other groups to host events when possible. In July, the Airport partnered with the Iowa City Public Library to host a story time event with Author Jill Esbaum read her book “Jack Knight’s Brave Flight: How one gutsy pilot saved the U.S. Air Mail Service” approximately 100 people filled the Airport’s conference room and later got to tour some of the airplanes used for flight instruction. COVID PANDEMIC and GENERAL AVIATION: Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 114 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 7 While the country shutdown for the last spring of 2020, the impacts to the Iowa City Airport were felt from the loss of traffic during March, April and May of 2020. These impacts are best seen through our fuel sales over the course of the period in comparison with the sales of the two years prior and also the rebounding sales of 2021. Fuel sales during those months in 2018 and 2019 averaged near 30,000 gallons of fuel per month. In March of 2020 we saw that number fall by nearly 1/3 to 21,000 gallons sold and in April to under half the average with only just over 12,000 gallons sold. General Aviation was able to bounce back faster as travel through commercial airports and recreational travel was still severely limited. Business travel was still critical as well as the medical transports that occur with the nearby University hospital system. By the end of June 2020, fuel sales numbers were returning to pre-pandemic levels as seen in the following chart. ECONOMIC IMPACT STUDY In 2022, the Iowa Department of Transportation concluded an economic impact study for the aviation industry in the state of Iowa. The Iowa City Municipal Airport is categorized as an enhanced service airport in the Iowa aviation system. “Enhanced airports offer facilities and services meeting the needs of a full range of general aviation activities. These airports are critical air transportation links for companies and organizations and are able to accommodate nearly any type of business jet. Airports serve as the front door to communities and the fixed base operators who provide aviation services are important to leaving a positive first impression on business and visitors coming to the community.” That study determined that the Iowa City Municipal Airport impacted 241 jobs and supported $24 million worth of economic activity annually. The Iowa City Municipal Airport also sees over 18,000 visitors per year. Based on economic activity, the Iowa City Municipal Airport Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 115 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 8 ranks as the 2nd largest general aviation airport in Iowa (IDOT “Iowa Aviation Economic Impact Report 2022”). *Source: Iowa DOT, “Iowa Aviation Economic Impact Report 2022” BUDGET Relative to the findings of the state’s economic impact study, the Iowa City Municipal Airport provides an extremely good return for the city’s investment in the airport. The Iowa City Airport Commission and staff continue to maintain an efficient operating budget, which provides the necessary services and repairs to support the airport infrastructure. In FY2019, for the first time in modern history, the City of Iowa City contributed zero dollars towards regular operations at the Iowa City Municipal Airport. That was the final reduction from FY18’s $9,687level. The Iowa City Municipal Airport receives operating revenue primarily from two sources: rental income, and fuel sales. Rental income is the combination of ground, hangar, and farming leases which comprises approximately 85% of the airport’s annual revenue. Fuel flowage fees (a fee charged by the airport for tenants that use or sell fuel from the airport’s fuel storage system) brings in $.10/gallon of fuel moved through the system. This represents approximately 15% of the airport’s annual income and can fluctuate dramatically based on economic or local operating conditions. The Airport Commission examines and occasionally adjusts T-hangar rental rates on an annual basis, comparing rates to those at airports within a one-hour drive time to the Iowa City area. Following the latest review and in the midst of the inflationary spike of fuel and utility costs, the Airport Commission voted to approve a 10% increase in hangar rates for the 2022-2023 lease year. The Iowa City Municipal Airport operations budget for FY22 shows income of $450,535 and expenses of $425,106. The surplus is attributed to the funds received from the FAA as part of the American Rescue Plan Act. Through the American Rescue Plan Act passed by Congress and signed into law by the President, airports received additional funds to offset losses from the pandemic. The Iowa City Airport received $59,000 from the FAA during FY2022 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 116 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 9 Airport usage information is best tracked from the fuel flowage fees for fuel purchased at the airport. The two sources of fuel flowage are Jet Air and University of Iowa’s Operator Performance Lab. There are two types of fuel sold at the Iowa City Airport. 100LL is commonly used for piston aircraft engines, and Jet-A is a kerosene blend that is used in jet engine aircraft. FY2022 brought in over $56,000 from fuel commissions marking the peak of fuel commissions in modern history. This represents a 10% increase in the fuel commissions from FY2019 and 25% increase from the pandemic year of 2020. Inflation and economic changes during 2022 saw that same flowage drop about 10% from 2021 levels with a total of just over 457,000 gallons of fuel sold. The bulk of that loss was seen in the Jet A sales which dropped from just under 447,000 gallons sold to just over 396,000 gallons. 100LL sales stayed relatively flat but still dropping about 1% from 61,445 to 60,550. The 5-year average for jet fuel and 100LL fuel sales quantities are 349,000 and 58,000 gallons respectively. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 117 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 10 The FAA also has begun publishing data related to operations based on data collected from filed flight plans, instrument approaches flown, and other sources. This gives another avenue to continue to track operation counts. GRANT SUPPORTED AIRPORT PROJECTS The Iowa City Municipal Airport’s capital projects are funded primarily through either Federal Aviation Administration grants under the Airport Improvement Program or through the Iowa DOT under one of two programs: the state’s Airport Improvement Program or General Aviation Vertical Infrastructure. If the Airport Commission does not receive a grant for planned project utilizing these funds, then that project and subsequent projects are either delayed or cancelled. Federal (FAA) grants contribute 90% of the project costs and are typically associated with major pavement rehabilitation and upgrades. State grants fund 70-85% of project costs and are typically associated with minor pavement and facility repairs and upgrades. In 2016 with FAA grant support, the Iowa City Airport Commission adopted the latest Airport Master Plan. The Airport Master Plan is a strategic document that lays out the goals and operation of the airport over a 20-year period, the last Master plan was completed in 1996. During the process of creating this plan, the Airport used a Master Plan advisory group consisting of City and Airport Administration officials, Airport tenants, and neighborhood representatives. The plan was created using this group and then forwarded to the Iowa City Airport Commission for final approval. The Airport Commission uses this document to guide the project plans for the continued development and operation of the Airport. The Airport Commission also maintains a 5-year strategic plan which assists the Commission and staff in prioritizing and focusing on non-aeronautical improvements to the airport. The Airport Commission began work on updating the strategic plan which runs through fiscal year 2023 for adoption in the Spring of 2023 The Iowa City Municipal Airport completed one of the major projects coming from the Airport Master and that was the reclassification and reconfiguration of Runway 25. Based on the change of aircraft design (common aircraft using the airport). The Airport was able to reclaim nearly 700 feet of runway length that can now be used as part of an aircraft’s landing distance calculation. This project, combined with the Airport’s work to clear up obstructions in the runway approach paths, changed the available landing distance on Runway 25 from 4196’ to Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 118 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 11 4872’. Additionally, several different approach options for night time operations were brought back online as a result of the of the obstruction mitigation project. The Airport had to work with FAA to redesign the instrument approach to Runway 25 as well as to relocate the precision approach path indicator (PAPI) lights which are owned by the FAA. The coordination for this project began in 2019. The Airport Commission also began its data collection work for the reconfiguration of its secondary runway 12/30). This work will create a displaced threshold approximately 500’ from the pavement edge on Runway 12 and add 300 feet of concrete to the end of Runway 30. The project has the effect of shifting the runway to the southeast and pulling the runway 12 protection zones further into the airport property. This creates a higher approach path over the neighborhood’s northwest of the airport. The Iowa City Airport was also awarded funds from the Iowa DOT for a project to extend our taxilanes in the south t-hangar area. This project will add the infrastructure for access to ground that’s currently undeveloped, allowing for either private or future airport-built hangars. The project was redesigned during 2022 to split the project into phases as inflation dramatically raised the bid costs that were received. The Airport Commission expects to apply for funds for the 2nd phase of the project in 2023 with construction to occur in FY2024. In the Spring of 2022, the Airport Commission applied for and received funding for FY23 projects which include adding wayfinding signage to the airport’s entry drive and terminal building. Additionally, funds were secured to assist in the rehabilitation work to the terminal in which the airport will replace an area previously used as baggage transfer access with more permanent and weather resistant glass brick. The Iowa City Airport Commission also worked with the City’s Engineering department to complete work on additional parking near the terminal building. This parking is to address the shortfalls that occur when groups use the conference room, or the airport has a high number of flights where passengers are leaving their cars at the airport until their return. BIPARTISAN INFRASTRUCTURE LAW The Bipartisan Infrastructure Law (also known as the Infrastructure Investment and Jobs Act) passed by Congress and signed by the President in 2021 provided additional funds through a number of different programs to the aviation community. As part the bill, the Iowa City Municipal Airport will receive a direct appropriate on funds based on a formula for 5 years. The first two years of that appropriate have been $295,000 and $292,000. Additionally, the program calls for $1 billion per year for 5 years to provide grant opportunities to airports to replace/modernize terminal buildings. The Airport Commission intends to use this funding to complete a previously attempted solar power project which would install solar power panels to generate power used by the major airport sources. This project would be a partnership between Jet Air, OPL, and the Airport. Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 119 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 12 Additionally, the Airport is beginning a planning study in 2023 to review the space needs and provide options to either remodeling or replacing the existing terminal building which was built in 1951 and no longer meets the spaces needs of today, or continues to lack the energy efficiency of modern construction. LOCAL AND PRIVATE INVESTMENT IN AIRPORT FACILITIES In 2016, the Airport Commission entered into agreements with two different private entities for the construction of additional hangar space. The Fixed Based Operator leased ground from the Airport Commission in order to begin construction of a 10,000 square foot storage hangar facility. This construction was completed in 2017. The Airport Commission also entered into an agreement with another tenant to build a 2900 square foot storage hangar. This construction was also completed in 2017. These investments by private parties allow the airport to increase the available space for aircraft storage, and benefit from the increased fuel flows at a minimal cost to the airport. The Airport Commission continues to seek out ways for private investment into airport infrastructure to benefit both aviation users and the airport. The Airport Commission applied for, and was awarded, a grant for FY2022 to construction additional infrastructure in the south t-hangar area to help facilitate new private hangar developments. The Airport Commission also used funds saved from prior projects as grant matching funds that were changed to 100% federal shares through the American Rescue Plan Act and other COVID relief measures to increase the available parking options around the terminal building. This project created 11 additional parking spots on both the north and south side of the Airport’s beacon circle to alleviate congestion seen recently due to increased use of the airport. FUTURE AIRPORT ACTIVITIES/PROJECTS The Iowa City Municipal Airport continues to plan for the future. Utilizing state and federal grants, as well as local improvement money, the Airport continues to refurbish and replace existing facilities and expand operational capability. FAA Grant Pre-Applications are due annually in December. The Iowa City Airport Commission has submitted its application for funding which includes projects being derived from the Airport Master Plan. Additional FAA projects will include runway marking and lighting changes, additional obstruction mitigation and expansion of the aircraft parking areas. In August, The Iowa Department of Transportation awarded the Iowa City Airport two grants for FY2022 projects at the airport. These grants will be used for hangar improvements and to place Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 120 of 122 Iowa City Municipal Airport – Annual Report 2022 Page 13 pavement infrastructure near the south hangars to encourage additional private hangar investments. The Airport Commission plans to continue its work to make the airport efficient and able to support the aircraft using the airport. This includes project to increase the aircraft parking area, additional parallel taxiways, solar power, pavement maintenance and others developed through the Airport Master Plan. State Grant Applications are due annually in the spring. The Airport has utilized funding from the Iowa DOT Aviation Bureau to finance repairs to hangars, taxiways, and other infrastructure which would have a low priority on the FAA scale. With the completion of the Airport Master Plan, the Iowa City Airport Commission will update its 5-year strategic plan. The 5-year strategic plan provides a segmented approach to achieving goals and objectives of the Iowa City Airport Commission. The Airport Commission will continue to maintain and strengthen its relationship with City Council, staff, and the surrounding community by keeping a focus on the mutual goals for the Iowa City Municipal Airport. Airport Staff Michael Tharp, C.M., Airport Manager Airport Commission Judith Pfohl, Chairperson Hellecktra Orozco, Secretary Christopher Lawrence Warren Bishop Scott Clair Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023 Page 121 of 122 Airport Commission Agenda & Meeting Packet: Meeting Date: March 9, 2023Page 122 of 122