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HomeMy WebLinkAbout2023-03-16 Info Packet � r rrr®��� City Council Information Packet CITY OF 10"IA CITY March 16, 2023 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule March 21 Work Session IP2. Work Session Agenda IP3. Memo from Grants Manager: American Rescue Plan Act (ARPA) Update IP4. Climate Action and Adaptation Plan (GAAP) Metrics Report IPS. Pending City Council Work Session Topics Miscellaneous IP6. Memo from Director of Parks & Recreation and City Manager: Consultant Selection Process for City Park Pool IP7. Press Release: City to hold Listening Post on accessibility (ADA) IP8. Civil Service Examination: Civilian Accreditation Manager IP9. Civil Service Examination: Family Self-Sufficiency Program Coordinator IP10. Civil Service Examination: Maintenance Working I - Refuse Draft Minutes IP11. Historic Preservation Commission: February 9 IP12. Library Board of Trustees: February 23 IP13. Library Board of Trustees: March 3 March 16, 2023 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule Subject to change CITY IOWA CITY March 16, 2023 Date Time Meeting Location Tuesday, March 21,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 4,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,April 17,2023 4:30 PM Joint Entities Meeting TBD Hosted by City of University Heights Tuesday,April 18,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 2,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 16,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 6,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 20,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 11,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 17,2023 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Tuesday,August 1,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 15,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 5,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 19,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 3,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 16,2023 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community Sch Dist Tuesday,October 17,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday, November 6,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 21,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 12,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Work Session Agenda Attachments: Work Session Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability-related accommodations in order to participate in this program/event, please contact Kellie Fruehling at 319-356-5041 , kellie- fruehling@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City City Council - Work Session r Agenda #A " t� Work Session E74 March 21, 2023 - 4:00 PM CITY or IOWA CITY Emma J. Harvat Hall 410 E. Washington Street www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https://citychannel4.com/live • https://www.youtube.com/user/citychannel4/live • https://facebook.com/CitvoflowaCity 1. Quarterly American Rescue Plan Act (ARPA-SLRF) update 2. Climate Action Division update 3. Discussion on the utilization of ARPA-SLRF dollars for Climate Action related projects 4. Determine City Council representatives (1 or 2) for the ARPA underestimated business grant program review committee 5. Discussion on the ICCSD pre-school funding request and the child care wage enhancement program 6. Clarification of Agenda Items 7. Information Packet Discussion [March 9, March 16] 8. University of Iowa Student Government (USG) Updates 9. Council updates on assigned boards, commissions, and committees Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Memo from Grants Manager: American Rescue Plan Act (ARPA) Update Attachments: Memo from Grants Manager: American Rescue Plan Act (ARPA) Update r r��h�. -4 CITY OF IOWA CITY MEMORANDUM Date: March 16, 2023 To: City Council From: Cassandra Gripp, Grants Manager Re: American Rescue Plan Act Update The U.S. Treasury has allocated $18.3 million to the City of Iowa City in local fiscal recovery funds through the American Rescue Plan Act(ARPA). The City has spent or encumbered approximately $14.02 million to date. At the Sept. 7, 2021 Work Session, City Council signaled their support for the following expenditure priorities, categorized by emergent needs and strategic investments: Program 1 2021 Est. Range Funded Status Emergent Needs: Direct Payments to Eligible Adults $1 - $1.5M $1.18M — Direct Assistance Complete Eviction Prevention $1 - $2M $1.14M — Shelter House Housing In Progress Stability Pilot Housing Repair/ Relocation $500k- $1.5M $1.07M — Forest View Relocation Complete Emergency Non-Profit Assistance $500k- $1 M $400K— Nonprofit Operating Grants In Progress $85K— CWJ Wage Theft Strategic Investments: BIPOC Business Support $4 - $6M $4M—Inclusive Economic In Development Framework/ Infrastructure Development Program (pending) Social Service Needs $3 - $6M $3M— Capacity Building Capital In Development Assessment, Capital Planning & Grant Program (pending) Seed Funding Affordable Housing Initiatives $2.5 - $6M In Development Mental Health Services $1.5 - $3M $939K— Mobile Crisis In Progress Workforce Development $1.5 - $3M $100K— 4 C's Childcare Navigator In Progress $435K— UI Labor Center $750K— Childcare Wage Supplement Program (pending) Climate Resiliency and Hazard $500k- $3M Not Started Assessment Planning Small Business, Arts, Culture, and $1 - $2M $250K— Think Iowa City In Progress Tourism Investments Government Services and City $1 - $3M $676K— Utility Replacement In Progress Revenue Replacement Total 2021 Estimated Funding Range: $18-$38 million City's ARPA Allocation: $18,325,190.00 ARPA Funds Encumbered(includes pending): —$14,028,758.68 Total Unencumbered ARPA Funds: —$4,296,431.32 March 13, 2023 Page 2 Program Status Update: Emergent Priorities Direct Payments to Eligible Adults Status: Complete Amount Funded: $1,184,071.19 The Johnson County Direct Assistance Program received 2,238 eligible applications from throughout Johnson County. Johnson County funded the first 1,428 applicants and the City of Iowa City funded 791 applicants (472 residing in Iowa City and 319 residing outside Iowa City). Eviction Prevention Status: Amount Funded: $1,137,710 The pandemic created and exacerbated housing instability for many populations. Shelter House developed the Housing Stability Pilot program for ARPA-funded community eviction prevention that will extend and enhance previously allocated federal, state, and local dollars. The proposal was presented to and accepted by Council on January 10th, 2023. Next Steps: The project is in progress. Staff will monitor and provide quarterly updates. Forest View Relocation Status: Complete Amount Funded: $1,071,500.00 As of February 1, 2023, all residents vacated by the deadline and were eligible for relocation assistance. In total, 80 Forest View residents received the full relocation amount of$15,750. The Center for Worker Justice worked directly with residents to assist them in obtaining affordable housing opportunities. Emergency Non-Profit Assistance Status: Amount Funded: $485,000 Nonprofit Operating Assistance Funding Round: Applications for operating assistance were reviewed and $400,000 in funding recommendations were approved by City Council at the October 18, 2022 meeting. Twelve non-profit agencies were awarded funding. All agreements have been finalized and projects are in progress. Wage Theft: In coordination with commitments from Johnson County, Coralville, and North Liberty, Iowa City allocated $85,000 over five years to the Center for Worker Justice for an expanded campaign to confront wage theft, promote worker rights, and hire a full-time Wage Theft Organizer. An agreement has been signed and the project is in progress. Next Steps: Staff will monitor each project monthly and provide quarterly updates. March 13, 2023 Page 3 Program Status Update: Strategic Investments - BIPOC Business Support Framework & Infrastructure Status: On Development Amount Allocated/Pending: $4 million The Iowa City Area Development Group (ICAD) funded an economic inclusion study led by Astig Planning to identify gaps in resources and opportunities for local marginalized businesses and entrepreneurs. The resulting Inclusive Economic Development Plan was presented to Council in September 2022. Additionally, City staff have been engaged in conversations with several local BI POC business owners and entrepreneurs regarding projects and programs related to this effort. Based upon the recommendations included in the Plan, a proposed funding process and draft Request for Statements of Interest (RSI) was included in the March 2, 2023 Information Packet. With Council's general consensus to move forward at the March 71 Work Session, the RSI was published on March 131. The funding program intends to award $4 million in grants or loans for capital projects or business support programs serving underestimated small businesses and entrepreneurs. Next Steps: Statements of Interest are due May 1, 2023 and the evaluation process is anticipated to mirror the same process used for the Non-Profit Capital Grant program: • An internal team of City staff and Council representatives will evaluate submissions and interview one or more of the submitting agencies to learn more about the project. • The evaluation committee will develop preliminary funding recommendations and recommend to the City Council that the City work directly with one or more of the submitting agencies to develop a full proposal. • Upon initial approval by the City Council, staff will work with the selected applicant(s) to develop comprehensive proposals and grant agreements for final Council approval. Social Services Capital Funding Program Status: Amount Allocated/Pending: $3 million With Council direction, staff developed a Non-Profit Capacity Building Capital Grant Program and released a Request for Statements of Interest in December 2022. Eight nonprofit agencies submitted a Statement of Interest for consideration under the program. Councilors Alter and Bergus were appointed to review the submissions along with a team of City staff members. The review committee held informational interviews with a set of applicants in February 2023 and has developed preliminary funding recommendations to be included on the March 21, 2023 City Council formal meeting agenda. Next Steps: Preliminary funding recommendations will be included on the March 21, 2023 City Council meeting agenda. Upon City Council approval of the preliminary funding recommendations, staff will work with the selected agency or agencies to develop a full proposal and the corresponding grant agreements for final City Council approval at a future formal meeting. Affordable Housing Initiatives Status: Not Started) ARPA-funded affordable housing investments will take a multi-pronged approach, including: March 13, 2023 Page 4 • Housing Trust Fund of Johnson County: The City has initiated discussion with the Housing Trust Fund on their interest in administering an ARPA-funded Affordable Rental Housing Initiative targeting projects that will secure permanent affordability. • Other Projects: The Johnson County Board of Supervisors allocated $4 million in ARPA funding to develop the County-owned property at 821 S. Clinton Street for affordable housing redevelopment. Staff will continue to work with the County to identify opportunities for collaboration. Next Steps: "Advance prioritized recommendations in the 2022 Affordable Housing Action Plan. Work with partners to undertake significant-scale affordable housing efforts" has been added to the City Council Pending Work Session Topic list and this discussion (anticipated Summer 2023) will inform next steps on this ARPA priority. Mental Health Services Status: In Pr Amount Funded: $939,082 City Council approved a subrecipient agreement with Comm Unity at the February 15, 2022 meeting to expand Mobile Crisis Outreach in response to the exacerbated mental health impacts of the pandemic. To date, Comm Unity has hired three full-time counselors, purchased eight vehicles, and completed the remodel of the physical office space. Next Steps: Staff will continue to monitor this agreement and will report as appropriate to City Council on the outcomes of this investment. Workforce Development Status: In Progress& In Development Amount Funded - Childcare Navigator (4Cs): $100,000 Amount Funded - Pre-Apprenticeship Program (UI Labor Center): $435,239 Amount Allocated/Pending: $750,000 Workforce Development: A $435,239 agreement with the UI Labor Center for a pre- apprenticeship program targeting underserved populations in the building and construction trades was approved by Council on December 61, 2023. This program is underway and a progress update will be included in future ARPA status update memos. Childcare: In June, 4Cs and the Iowa City Area Business Partnership presented an update on regional childcare efforts and needs to City Council and recommended Council consider funding a childcare navigator position. 4Cs applied for this funding during the Nonprofit Operating Assistance funding round, however Council agreed with the staff recommendation that the proposal be funded through the Workforce Development initiatives. 4Cs was awarded $100,000 in ARPA funds for the navigator position. This program is underway and a progress update will be included in future ARPA status update memos. Additionally, Johnson County, Better Together 2030, and other community partners presented a proposed Childcare Wage Supplement Program at the March 7, 2023 City Council Work Session. Continued discussion of the Wage Supplement Program and other local early childhood proposals will take place at the March 21, 2023 Work Session. Staff will draft a tentative ARPA grant March 13, 2023 Page 5 agreement for the Wage Supplement Program to be prepared to move forward should Council direct staff to do so. monitored by staff. The childcare wage supplement program proposal will be brought before Council when it is received (anticipated February or March 2023). Climate Resilience and Hazard Assessment Planning Status: Not Started Discussion about the utilization of ARPA dollars for climate action-related projects is scheduled for the March 21, 2023 City Council Work Session. Given demands in other ARPA priority areas, staff have advised that this project may need to be deferred for funding with local dollars or other federal funding opportunities rolled out through the Inflation Reduction Act. Small Business, Arts & Culture, and Tourism Investments Status: '- D—cress Amount Funded: $250,000 At the June 6, 2022 City Council meeting, Council approved an agreement with Think Iowa City to replace $125,000 in lost hotel/motel tax revenue due to COVID-19 and to develop and administer a $125,000 tourism and visitor recovery grant program to spur tourism and economic activity in the Iowa City area. Of the $125,000 available through the grant program, Think Iowa City has awarded four projects to date: $7,500 to the Iowa Golden Gloves to host the 2023 Iowa Golden Gloves Championships boxing tournament in Iowa City, organized by the ICOR Boxing Club. $15,000 to the Refocus Film Festival hosted by FilmScene in Iowa City. $30,000 to the Iowa City Downtown District to host the Winter Night Lights light display and winter programming in downtown Iowa City. $5,000 to EntreFEST to host a two-day entrepreneurship and innovation conference in downtown Iowa City in June 2023. Think Iowa City continues to accept applications on a rolling basis. Additionally, some ARPA funds were tentatively set aside for the regional river activation proposal submitted to the state ARPA-funded Destination Iowa tourism grant program. However, staff was informed in March 2023 that the application was denied. Next Steps: Staff will continue to monitor the existing local tourism grant program and report updates to Council. Further assistance programs in this priority area will be considered in 2023. Government Services and Revenue Replacement Status: N/A Utility Assistance Program Council approved the resolution authorizing Utility Billing Revenue Replacement on September 6, 2022 meeting, bringing utility accounts current as of June 1, 2022 and resuming regular collections procedures. March 13, 2023 Page 6 Revenue Replacement At the September 7, 2021 Work Session, Council indicated a hesitancy to pursue revenue replacement as allowed under the ARPA statue. The Final Rule simplified the revenue replacement process, allowing a standard revenue replacement allowance of up to $10 million. This change was intended to simplify the revenue replacement option for local governments and to expand eligible uses to government services that are not enumerated or otherwise eligible in U.S. Treasury eligible use guidance. Staff encourages Council to maintain revenue replacement as a viable option as it may provide additional flexibility to meet community needs. Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Climate Action and Adaptation Plan (GAAP) Metrics Report Attachments: Climate Action and Adaptation Plan (GAAP) Metrics Report IOWA CITYCLIMATE 2018 ACTION THROUGH 2022 MATTERS µ PROGRESS REPORT �E"�y4s r _ ,a AL I OVERVIEWIowa City has the distinction of maintaining the longest running set of annual Greenhouse Gas (GHG) inventories of any community in Iowa, extending back to 2005. The data collected for these annual inventories was instrumental in the development of the Climate Action and Adaptation Plan (CRAP) adopted in 2018, and the Accelerating Iowa City's Climate Actions Plan in 2020. Between the two plans, more than 65 actions to help lower GHG emissions were identified for Iowa City to pursue. GHG inventories help prioritize actions by providing insights into emissions sources. The emphasis on energy efficiency in Iowa City 1 programs, for example, arose from the large share of emissions x,: contributed by energy usage in buildings. However, as the practice of climate planning evolves nationally, a consensus is emerging that �� local-level GHG inventories make a better compass than speedometer. This is because the cumulative effects of actions, such as increased -` energy efficiency in individual households, may take a decade or more to be noticeable in the graphs,' obscuring the progress being made. In contrast, large regional initiatives that impact all households at once, such as increased renewable energy on the grid, appear more readily. • �' To better track efforts on local programs as well as help inform future ` decision making, this report offers several complementary metrics in addition to the most recent GHG inventory. As these measures show, Iowa City has achieved much, in a short amount of time, that deserves Y celebration, even as we work to build future successes. •'L• 1 _ ' ---__= ;tea,-•' Iowa City IOreenhouse Emission Targets; reduction by 2030 LNet Zero PF emissions by 2050 Community-Wide Emissions: Carbon Dioxide Equivalent(CO2e)Totals by Sector 1,600,000 1,400,000 _— —«—«_-- 1,200,ODD N r 1,000,000 C v 800,01Do --- ------------ v 600,000 400,000 200,000 0 m o p N N N N N N N N N N N N N N N N N N N N N Industrial Commercial Residential Ul Power Plant Transportation Waste ----2010 Baseline ----2030 Target -- 2050 Target Reduction Trend Line The Big Picture • A 2 percent reduction in GHG emissions year over year is required to achieve Iowa City's net zero goal by 2050. • The overall trend since 2010 is downward.As Iowa City gets closer to our net zero goal, the work will become more challenging. • In 2020 we met our 2030 goal early. In 2021, in part as activities curtailed during the pandemic resumed,we crept back upward. • Some fluctuation is to be expected from year to year, making 5-year increment comparisons more useful to see overall trends. • The recent fluctuation is particularly useful, though, as it provides clues as to areas where near-term reductions might be made, such as in the transportation and industrial sectors. Iowa City Climate Action GHG EMISSIONS BY SECTOR : 201B TO 2021 Overall, impressive emissions 2021 Community-Wide Emissions (t CO2e) reductions have been made in waste 22,531 the industrial, commercial, All and residential sectors, largely resulting from the increased share of wind energy on the grid. Despite an additional 5 percent growth in renewable energy resourcesBuildings/Energy in 2021,2 emissions went back up, which suggests clean energy advancement alone is not enough. We also need to be working to reduce energy usage overall and making smart use of the Greenhouse Gas Emissions by Sector 2018-2021 (t CO2e) renewable energy we have. - 3K. There is important work to be 2Ku done in the form of beneficial electrification, particularly in 2mw the transportation and MOM residential sectors. The more we can switch from burning fossil fuels in our vehicles and homes to using electricity, and the cleaner that electricity Industrial Commercial Residential UI Power Transportation Waste gets, the lower our emissions Buildings Buildings Buildings Plant will be. 9W V Iowa City Climate Action OR BUILDINGS AND1 There are important differences in energy use by building type in Iowa City. In residential and commercial buildings, more than half of emissions result from fossil gas usage, while in industrial buildings more than three quarters are from electricity usage. Decarbonization strategies for households therefore focus both on energy efficiency and advancing electrification, as with the annual Energy Blitz and income-qualified grant programs. Meanwhile, in industrial operations our TIF-funded rebates emphasize energy efficiency and renewable energy installations. Fossil Gas Largest Source of Fossi I Gas Largest Source of Electricity Usage Largest Source of Residential CO2e Emissions Commercial CO2e Emissions Industrial CO2e Emissions OJO OJO 410 Renewable Energy as a Percent of MidAmerican Energy efficiency also has Retail Sales Grew from 2018-2021 important equity implications. As 1000% we transition to renewable energy sac% 83.6% 86.5% generation, reducing energy usage 80.0% 70.a% 61.3% overall reduces the capital 60.0% 51.4% investment needed to achieve SOM 100% clean energy goals, keeping 40.0% 30.0% utility rates low for all residents in 20.0% Iowa City. Iowa City's energy 10.0% 00% efficiency initiatives thus work in 2018Actual 2019 Actual 202oActual 2021 Actual parallel with MidAmerican Energy's efforts to increase clean energy. Iowa City Climate Action ENERGY USE 201B AT HOME FOR 2.9 HOUSING- IOWA CITY RELATED TONNES CO2E RESIDENTS PER CAPITA The average individual in the US has a carbon footprint of 14.9 tonnes,' and roughly 20 percent of those emissions result from household I 21 heating, cooling, lighting, and powering electronics.° In Iowa City, HOUSING- annual housing-related emissions equal 2.3 tonnes CO2e (carbon dioxide 1 1 , equivalent) per capita, compared to the US average of 2.9 tonnes per capita. TONNES CO2E Much work remains to be done, though. To achieve the carbon reduction goals PER CAPITA 1A established by the IPCC, we should aim for a combined 2 tonnes per capita total from housing, transportation, food, goods, and services.S IOWA RESIDENTIAL I1 ENERGY ELECTRIFICATIONAND GRANT , 1 New grant programs .. heating and .. households • Following a targeted "What R You?" insulation marketing campaign in November featuring Goldie, the climate action mascot, program •% Iowa City Climate Action 1 j INSULATION GRANT PROGRAMS : . "I would definitely recommend this to anybody. I would have your �!. insulation inspected and definitely apply for funding to help because it's r made a huge difference." - Cathy Coleman, Deerfield Commons resident AM A 2021 Climate Action Grant for the Deerfield Commons Homeowners Association raised the R-value of the attic insulation in 22 units from zero to 30, increasing comfort within the homes, eliminating ongoing structural damage from rooftop ice dams, and lowering energy costs for residents. !, 1 Two important efforts are Iunderway to engage Iowa City residents with energy 1 I ■ efficiency.The household ■ energy audits performed by I ' our Green Iowa AmeriCorps team identify air leaks and I I I provide key weatherization services. In the annual _ Neighborhood Energy Blitzes, `., Cumulative Energy Audits Performed by Green Iowa AmeriCorps community volunteers go door to door to deliver energy saving kits. Combined, these programs have reached more than 2,500 households since 2016. 2022 1 � I 1 I FR . Cumulative Households receiving Energy Saving Kits 2,000 — 1,500 , BFRr 0 1,000 Soo J c 2020 2021 2022 ` Iowa City Climate Action CLIMATE ' - � • - - -' - - �' ' ' ACTION Sustainable Lifestyle GRAN $4z6%6% Buildings/Energy $75,860 46% Adaptation • • $25,765 • 16% • • ��• •- • . A&W SUSTAINABLE PLANNING �• _ -� Resilience hub focus group and report -• - - - BEADOLOGY • • • -• • High efficiency furnace and LED lighting - BICYCLE HAPPINES Bike clinics BIKE LIBRARY New, efficient windows, doors, and LED lighting DEERFIELD COMMON Insulation for 26 households DVIP & SHELTER HOUSE Rooftop solar panels FIELD TO FAMILY COVID-adapted Farmers Market I I HIGHLANDER HOTEL Electric Vehicle (EV) charging station ' I IOWA VALLEY RC&D Local food production JOHNSON CLEAN ENERGY DISTRICT LED light bulbs and low flow shower heads MULTICULTURAL DEVELOPMENT CENTER Extreme weather preparedness workshop for youth ADAMANTINE SPINE MOVING PV Solar Array ALPLA Chiller & cooler replacements, LED lighting COMMERCIAL BIG GROVE BREWERY S' Carbon Capture/Recycling System INDUSTRIAL EARL MAY PV Solar Array FIRST AVE MINI MALL MATCHING PV Solar Array & LEting IOWA CITY STORAGE LLC PV Solar Array & LED lighting GRANT LASANSKY CORPORATION Window replacement & high-efficiency furnaces OLD CAPITOL TOFU PROJECTS High-efficiency HVAC replacement PROCTOR & GAMBLE /ORAL B - 202102022 High-efficiency air compressor REUNION BREWERY PV Solar Array UNFI LED lighting "Right now, the hundred solar panels on our roof are meeting about 80% of our energy ' needs for the year, which is great. I feel F grateful to living in a community where it's a priority because action was needed yesterday. The local action for small businesses like us who don't have unlimited resources but want to do the right thing is just huge." - - -Eric Jones, TIF-funded Energy Efficiency Grant recipient and co-owner Adamantine Spine Moving • - • 10 4 TRANSPORTATION IOWA CITY IN 2021 : Transportation emissions account for the second largest segment of Iowa City's GHG emissions, and the largest nationally.6 A major factor in the overal I drop in 4 , 595 VEHICLE MILES TRAVELED emissions observed in 2020 and the rise in PER CAPITA 2021 was a parallel drop and rise in transportation emissions. Residents are likely to continue driving at TONNES CO2E pre-pandemic levels in the near term, ' O 2 PER CAPITA IN suggesting electrificationstrategies for _ GHG EMISSIONS transportation will be key to recapturing the emissions reductions recorded in 2020 and maintaining the trend toward net zero A Majority of Iowa City emissions by 2050. Commuters Travelled to Work in Single-Occupancy Vehicles in 2021 Iowa City residents walk and bike to work at rates roughly five to seven times higher than Other 11 - the national average! but active Worked from Home 154' transportation still accounts for far fewer trips (15 percent) than driving in single occupancy vehicles (59 percent). Bike 3% Travel behavior is complex and impacted by a number of factors, including proximity to Walk 12% childcare and seasonal weather patterns. For Drove this reason, an "all of the above" strategy that encourages walking, biking, transit ridership, Transit 3% and electrification of vehicles remains the best pathway to achieving Iowa City'sCarpool 7% emissions reductions goals. Iowa City Climate Action LEADING THE CHARGE Encouraging adoption of electric vehicles is a prime example of beneficial electrification, as it harnesses clean energy resources to help displace fossil fuel usage and drive down emissions. An important finding of the Eastern Iowa Electric Vehicle Readiness Plan (EVPP), completed in 2020, was that 450 public charge ports per million population were needed to serve as a tipping point to spur electric vehicle (EV) adoption locally. In 2022, Iowa City exceeded this goal with the equivalent of 660 charge points, adjusted for population size. Efforts are now underway to shift the focus toward increasing charging infrastructure at multifamily housing. More than half of Iowa City residents are renters, and more than 80% of electric vehicle charging happens at home. The ability to charge an EV at an apartment or condo is more than a matter of convenience. With the anticipated rollout of Iowa's public EV charging tax in 2023, helping renters access charging where they live decreases the likelihood that they will disproportionately bear the brunt of this tax. By adding both electric buses and electric light duty vehicles to its fleet, Iowa City has demonstrated leadership in advancing EVs. These vehicles serve as important ambassadors to the community at large, demonstrating the reliability, value, and benefits of these vehicles. The electric buses in particular meet several climate action objectives, increasing the attractiveness of transit ridership while decreasing associated emissions and helping align city operations with our climate goals. Number of EVs in the City Fleet Grewfrom 2018-2022 16 14 12 10 8 VIN or 10::a ccs 4 4 2 0 2018 2019 2020 2021 2022 Iowa City Climate Action IOWA CITY TRANSIT CLIMATE ACTION 'The electric buses switch routes so everyone has a chance to experience them, and there's a lot of enthusiasm when the electric bus comes to your route. You see people taking pictures of them when you come to a stop. It really puts a smile on people's faces. And the regular riders, when they get on, they ask you - 'How do you like driving it? How long does it take to charge?' People are excited to see Iowa City taking that step and making that change." - Ken Catlin, Iowa City Mass Transit Operator Transit Ridership Impacted by the Pandernic 1,600,000 1,400,000 1,200,000 1,000,000 200,000 I 2018 2019 2020 2(121 2022 • • 13 vCJ6d TeQWIa IJLn ' v5pnra1411I YWn °rc a •oe. 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Jps[nlc llfi]I[ Joxaeon Gaanly(� Pecnne . :rp 1,yrnundk � ' Pleasant Valley® courtesy - - Gull Our:r Use of Iowa City Public Charging Stations Accelerating Post-Pandemic 200 150 100 50 0 rl e4 rl rl '1 rl N rl eY r•I rl r^I N N N N N N N N N N N N N a o a o a o a o a o ¢ o The number of unique drivers plugging in to Iowa City's EV chargers in the downtown ramps reflects not only the usage of that service but also the increased adoption of EVs locally (and by visitors). By 2022, the amount of GHG emissions saved by EV charging at public ramps reached the equivalent of planting 2,000 trees and letting them grow for 10 years:121.33 tonnes CO2e. Iowa City Climate Action 0 EQUITY & EV CHARGING "Probably the most significant climate action took this year was getting an electric car. 85% of We're lucky in Iowa City because close to 85 /0 of our electricity comes from renewable sources, mostly wind. Because I live in an apartment, I usually plug my car into a nearby public charging station and leave it there for a couple hours while I go about my life. If you live in a house, you can install a It 5 charger there and just leave your car plugged in overnight. I really love zipping around in my wind-powered car!" Patricia Valderrama, Climate Ambassador In 2022, the City launched a rebate program for electric vehicle charging at apartment buildings and condo complexes. Building owners and managers wishing to provide electric vehicle charging to their residents may apply to the City of Iowa City for a 50/50 match of installation costs (labor and materials). Iowa City Climate Action 15 fir"WASTE IN IOWA CITY: 2021 do Increase in Annual Tonnage Sent to Landfill Although emissions related to 1s0,000 waste form the smallest segment 140,000 of GHG emissions in Iowa City 136,000 overall, achieving net zero 120,000 emissions ultimately will require 110,000 us to address these emissions as 100,000 well. Important efforts continue 90,000 to be made to divert organic x0,000 material from the waste stream, 700oa reducing future methane 60.000 emissions by the landfill. x0,000 Even with impressive increases 2018 2021 in the amount of material recycled and composted in the Recycling&Composting Tonnage Continues to Grow last three years, it did not result 3•x00 in overall waste reduction. Landfill tonnage grew by 7 IM0 percent in the same timeframe, 2,s0o driven largely by increased use of zMD disposable items and delivery i.sa0 services during the pandemic. These numbers underscore the 1•� importance of the comprehensive sao waste reduction strategy in the 11 11 0 Climate Action Plan that pairs 2018 2021 curbing consumption with other ■Recycling ■organics waste diversion efforts. • Landfill tonnage increased 7 percent • Recycling tonnage increased 52 percent • Organics tonnage increased 53 percent Iowa City Climate Action WASTE DIVERSION GOALIF • Decrease Food Waste: Organic material Reduce Single-Use Plastics: Plastic accounts accounts for the majority of GHG emissions for 14 percent of material landfilled in Iowa associated with waste material.The most City. Not all this material is recyclable, and of recent waste characterization study by the the material that is, recycling potential is Iowa Department of Resources (IDNR) limited. For this reason, reusing durable estimated 24 percent of the material landfilled plastics and reducing single use plastics are in Iowa City is organic matter, almost all of key strategies for addressing this part of the which is food waste. Diverting such waste waste stream locally,while staff work with remains a top climate action goal. regional and national partners to encourage • Divert Construction & Demolition Waste: manufacturers to reduce single use plastic Construction and demolition waste tends to broadly. rise and fall in tandem with prevailing Recycle More Paper, Glass and Metal: economic trends. Because of the complex mix Although these materials do not contribute of materials involved, it tends to be more significantly to GHG emissions once in the resistant to recycling initiatives. Even so, staff landfill, their high recycling potential makes continue to investigate opportunities to divert diverting them good resource management such waste,which accounts for 18 percent of policy. Efforts to reduce the amount of this total landfilled material. material sent to the landfill will continue. Iowa City Landfill Waste Characterization Study 2022 Shows the Distribution of Materials in the Landfill Household Hazardous Materials 1% Consumer Products - Metal 5% Glass 2% Iowa City Climate Action GARDEN BED PROJECT REDUCES WASTE t "The Sustainable Raised Garden Beds and Garden Tables project utilizes urban u lumber to create raised garden tables for IL the Iowa City community. Repurposing . _ urban lumber and hardware from Restore - . t and windows from The Salvage Barn keeps ' these materials out of our landfill. The .1 1 process of growing one's own food also r influences people to think about where their food comes from and discourages food waste." Blaise Boles, Climate Ambassador, faculty advisor to Kirkwood Community College Sustainability Club ` rrr y A 2022 Climate Action Grant awarded to the Kirkwood Community College Sustainability Club �`J ! supports goals of sustainable lifestyles, adaptation, and waste reduction. Iowa City Climate Action18 1 _ ' ADAPTATION Fo—W-5-7_11-fy—renters survey respondents E • . - Even as we work to lower emissions in have nousable hopes of preventing the worst effects of climate change,we will continue to be • wa City renters survey subject to some of the impacts already respondents _y the • of being observed in our area.This includes electricity is _ barrier to their use more days with temperatures over 90 of air conditioning degrees, more frequent and heavier precipitation in the spring and summer, 976 and increased frequency of freeze-thaw Iowa City households cycles stressing our infrastructure. While we floodplain continue our mitigation efforts, we must 498 also be investing in climate preparedness Iowa City households participate in measures to address this coming National Flood Insurance Program challenges. Because climate change amplifies existing vulnerabilities, preparedness Iowa City Funding for Stormwater Management Projects must include an awareness of current in the Private Sector social and health challenges within the $140,000 community and work in tandem with $120,000 efforts to address existing inequities. This includes vulnerabilities as apparent as $100,000 susceptibility to heat stress and as subtle as $80,000 social isolation. Adaptation measures $60,000 should not only seek to build more robust $40,000 infrastructure but also a more resilient $20,000 . social fabric for life within Iowa City. $0 2018 2019 2020 2021 Projects include Pain Gardens, Soil Quality Restoration, Permeable Pavement, Pain Barrels, &Creek Projects Iowa City Climate Action IOWA CITY TREE CANOPY AND URBAN HEAT ISLANO5 Aside by side comparison of Iowa City's tree canopy (top) and urban heat islands tk ` (bottom) from the 2020 Iowa City Carbon Management Study shows the temperature can be as much as11-13 R--- .OP, ; degrees higher than the median in areas with the fewest trees. �y n A recent addition to the commercial energy efficiency matching grant program offers cost sharing to paint rooftops white for downtown businesses where building heights pose challenges for shade tree coverage. Trees build resilience 2,250 Trees planted • 2018-2021 r Poot for • - • - - • to date 0 Estimated value of energyefficiency • - • from •wa City's tree canopy, which also sequesters • - than 600tonnes of • Iowa City Climate Action 0 CLIMATE RESILIENCE CORPS when I joined Iowa City's Climate Resilience � tttJJJ Team through my school's environmental club, I had the opportunity to speak with my neighbors about their experience with s extreme climate-related disasters, like the -� r derecho, and educate them about how they can take climate action and plan for disasters in the future. Research shows that Americans +A i are much more likely to take climate action when it's suggested by a friend or family member than by a political or community leader. Because of this, I believe that one of wA the best ways to take climate action is to just discuss these issues with your friends, family, and neighbors." - Althea Downing-Sherer, member of Iowa City Climate Resilience Corps In 2022, the City launched a Teen Climate Resilience Corps program to build up neighborhoods' capacity to adapt to the changing climate. • - • 21 SUSTAINAB ESTYL Climate change is a complex problem that no single solution is going to fully address. Ongoing engagement efforts seek to raise awareness of Iowa City's efforts, One of Iowa City's most significant strengths connect community members with is the sincere desire residents have to take resources to further their own climate meaningful steps to address climate change. actions, and aid residents in making For many, this means not only continuing the informed decisions on topics as diverse as practices they have already embraced but also shopping for local foods, supporting local looking for next steps. entrepreneurs in sustainability, and Nothing could be more critical, as our GHG navigating tax credits for energy efficiency inventories show only 5 percent of total home improvements. emissions result from municipal operations. For Marketing platforms utilized include utility the remaining 95 percent of emissions, we need inserts, bus ads, radio and newspaper ads, the collaboration, creativity, and commitment social media channels, webinars, live events, of our residents, businesses, organizations, and a monthly Climate Action newsletter. and nonprofits to get to net zero. 2021 Newsletter Messaging by Topic Climate Action Newsletter Subscribers Grew From 2018-2021 2,506 2,000 1,500 1,006 500 0 2n2C, Iowa City Climate Action ;y FOOO INSECURITY, = f COMMUNITY GARDENS t ..; ANO LOCAL FOOOS A L 1 4 w 1 f TIC ,. v. w y A . • ♦ • 23 GOLOIE , CLIMATE ACTION MASCOT A major goal identified in the Climate Action and Adaptation Plan was to create a cohesive marketing plan that could help promote climate action tips and information to the public. Enter Goldie, Iowa City's new climate action mascot, which debuted at the 2022 Climate Fest. Much like Smokey the Bear or Woodsy Owl, Goldie is . designed to be friendly, helpful, and informative while at the same time signaling an action's importance in addressing climate change. Initial Goldie campaigns have touched on energy efficiency and climate �' V resilience, with campaigns connected to local water resources, active transportation, and waste diversion I O AV among those planned for 2023. • • 24 Lh ipy_.J ... - CLIMATE FEST - � y Fesr The stories we tell about climate action matter. News cycles dominated by extreme weather events, intractable industries, and ongoing environmental harms can all make solutions feel out of reach, especially on the individual level. Climate Fest is an annual celebration of the climate work being done in Iowa To effect change, stories of progress being made and climate solutions gaining ground City, meant to empower and inspire. are just as important. They point to the ways Held each September, first virtually in 2020 and then in person in 2021 and individual actions add up when taken 2022, it has grown to include multiple collectively, reminding us of the tools we have events over the course of several days, to build a better future and the resources we drawing hundreds of participants and have in each other. tens of thousands of social media views. Climate Fest Highlights KICK OFF AT BIG GROVE New in 2022, spotlighting local Featuring Biggest actionenvironmental groups and climate (2020), The Falconer (2021 ), and projects Inhabitants (2• ELECTRICMURAL PAINTING • Unique event in 2021, created a One of the most popular events compost themed mural with the each year, featuring EV cars, help of • bikes, VEGGIE TACO TUESDAY • our own electric buses PAVILIONA standout event in 2020's virtual PARK • Climate Fest, featuring social Celebrating neighborhood media videos, fun recipes, and an resilience in Whispering Willow interactive • of • • and Weatherby (2022) veggierestaurants serving • Iowa City Climate Action ON A ROLL ENGAGING NEIGHBORS "My thoughts about toilet p r started in a specific room of my house. Sitting there, I asked " myself why was I contributing to the loss of Boreal Forests in Canada when there were y alternatives? . . . The idea expanded, and I was ` on a roll to create a display with the brands that used post-consumer recycled fibers . . . I took this display on the road and received very 7 ' positive reactions from people attending two Earth Day Celebrations, an event at Big Grove, my church, and a 1000rannies meeting. I will likely re-do this project this spring to reflect / inflation and other changes. Stay tuned." "d f -Sally Hartman, Climate Ambassador Climate Ambassadors are community members who take a deep dive into Iowa City's Climate Action and Adaptation Plan during an eight-week training course and discuss ideas to foster CLIMATE AMBASSADORS community engagement.As an optional next step, participants can develop a related volunteer TRAINED SINCE 2020: project and be recognized as a Climate Leader. Along with Ayman Sharif and Clarity Guerra, Sally �� was among the first Climate Leaders to earn this distinction.A tree will be planted in honor of each of them in College Green Park in 2023. • • 26 1� Yl�ri�. .1\.f � r � M LOOKING AHEAD : The Accelerating Iowa City's Climate Actions Plan is divided into three phases: projects that were to be initiated in 2020 but may be ongoing through 2030 (Phase 1), projects where were to be initiated between 2021-2023 but may be ongoing through 2030 (Phase 2), and projects that were to be initiated between 2024-2025 but may be ongoing through 2030 (Phase 3). Even adjusting for pandemic-related impacts to the deployment of some projects, Iowa City has made significant progress on its climate action objectives. Of the 58 projects originally designated as Phase 1 or Phase 2, 53 are currently categorized as in development, underway, or completed/ongoing. I hX On the horizon in 2023 are several new and exciting initiatives. The Climate r Action Commission will be investigating energy benchmarking programs, Y P which have the potential to provide more detailed data on energy usage in commercial properties. Solar arrays are planned for the public works facility ♦ and airport.And the City also hopes to launch its first resilience hub yN '1 . partnership with a community nonprofit. F" City staff also will be evaluating current projects to determine which might be eligible for federal funding under the Inflation Reduction Act (IRA) and how best to raise awareness among residents of the IRA rebates and tax credits available to them. Between the new federal resources coming available and the growing momentum behind current Climate Action projects, Iowa City is , Fly` in an excellent position to begin work on Phase 3 projects in 2024. 'A T rrw *riif 1` r Ir I t REFERENCES : Y * . : . 1.The State of Local Climate Planning May 2021 2.MidAmerican Iowa Annual Fuel Peport2022 ' #� 3.Our World in Data: United States, CO2 Country Prof ledi� `"Fli86�! 4.Proceedings of the National Academy of Sciences (PNAS):The carbon footprint of '=' household energy use in the United States S.NYTimes Magazine:What Does Sustainable Living Look Like? Maybe Like Uruguay f� 6.Our World in Data: CO2 emissions by sector. United States h7.American Community Survey, Commuting Characteristics by Sex. 2021 ` 1� 8.Johnson County Public Health: Heat Vulnerability Assessment Report, August 2022 '-- "� y w�. 9.Jonathan M. Watcher, Urban Drawdown Institute, Iowa City Carbon Management Study, Nov. 2020 nk • THANK YOU ! SARAH DANIEL MEGAN DIANE GARDNER BISSELL HILL PLATTE Climate Action Climate Action Engagement Communications Coordinator Analyst Specialist Assistant Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Pending City Council Work Session Topics Attachments: Pending City Council Work Session Topics r 1 Itt CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS March 10, 2023 FY23-24 Strategic Plan Action Item Topics Requiring Council Discussion: • Explore legal steps to discourage or prevent bad faith and predatory property investors • Initiate a Comprehensive Plan update and subsequent Zoning Code review to more broadly incorporate form-based principles with emphasis on growth areas first and infill areas next,expanded missing middle housing allowances, minimum density requirements, and streamlined approval processes(Suggested Joint Meeting with Planning and Zoning Commission) • Advance prioritized recommendations in the 2022 Affordable Housing Action Plan.Work with partners to undertake significant-scale affordable housing efforts • Fully evaluate the feasibility and funding sources needed for a zero-fare transit system • Develop a vision statement for a singular regional transit system with metro Johnson County entities and obtain initial commitments to study a regional system from each entity's elected officials • Explore opportunities to utilize the CRAN DIC right-of-way for passenger rail,bus rapid transit,or pedestrian usage • Evaluate with the State of Iowa reverting Dodge and Governor to 2-way streets • Utilizing American Rescue Act Funds,execute on agreeable recommendations in the Inclusive Economic Development Plan with a particular focus on actions that build long-term support and wealth-building opportunities for systemically marginalized populations • Work collaboratively with Johnson County and other stakeholders to launch a community violence intervention effort in close cooperation with local law enforcement • Leveraging American Rescue Plan Act funds,build capacity in local non-profits that will help ensure they are able to meet future community demands Other Topics: • Quarterly American Rescue Plan Act(ABPA-SLRF)update • Consider a strategic plan decision-making framework • Lead private water service line replacement presentation • Develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. Note:Some items on the Pending List may require staff research and information gathering prior to scheduling. Item Number: IP6. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Memo from Director of Parks & Recreation and City Manager: Consultant Selection Process for City Park Pool Attachments: Memo from Director of Parks & Recreation and City Manager: Consultant Selection Process for City Park Pool r -4 CITY OF IOWA CITY MEMORANDUM DATE: March 16, 2023 TO: Mayor and Council FROM: Juli Seydell Johnson, Director of Parks& Recreation Geoff Fruin, City Manager RE: Consultant Selection Process for City Park Pool Attached is a memo to the Parks&Recreation Commission and Draft Request for Qualifications (RFQ) outlining staff's proposal for selecting a consultant team for the City Park Pool Project. This was an agenda item for the March 8,2023 Parks&Recreation Commission meeting. Commission and Council review and approval of a consultant RFQ is not typically asked for by staff. However,due to the strong public interest in project,staff is prioritizing enhanced transparency. Unfortunately,the Commission did not reach quorum and the meeting was cancelled at 5:15 p.m. In order to prevent delays in the project,the item is moving directly to Council. Commission members have been given an opportunity to provide individual comments via email. Several members of the public were present at the meeting for this item. Members of the public who had signed in for the meeting have been notified that the Draft RFQ will move on to Council. The timeline for the project is: ProposalsDue .............................................................................................................April 14, 2023 Consultant Interviews ................................................................................................May 1-4, 2023 Council Approval of Contract with Chosen Consultant ...............................................June 20, 2023 Assessment.........................................................................................................................July 2023 *Public Input(if direction is to replace, rather than repair).............September 2023 -March 2024 Design, Bidding Phase..............................................................................................April -July 2024 Construction Phase..................................................................................August 2024-August 2025 The Request for Qualifications outlines a robust analysis and public input process to inform decisions about the future of City Park Pool. Each step of decision making will be weighed against nine project goals that ask for a facility that provides a diverse recreation experience that is welcoming to underserved groups and supports the City's Climate Action Goals. This process will build on the work done during the 2022 Recreation Facilities and Program Master Plan. However, whereas,the Master Plan looked at all facilities and program,this project is solely focused on City Park Pool. Prior to issuing the RFQ,staff request City Council share any guiding thoughts at the March 21,2023 Work Session.Absent guidance,otherwise, staff will proceed with the timeline outlined in the Draft RFQ. CITY OF IOWA CITY TO: Parks& Recreation Commission FROM: Juli Seydell Johnson, Director of Parks& Recreation DATE: March 3,2023 RE: Agenda Item 6 Draft Request for Qualifications—City Park Pool Project Consultants This agenda item will allow the Parks& Recreation Commission to review a draft document that will be used to solicit and select a consultant for the City Park Pool Project. Staff will outline the process during the meeting. Commission members are asked to provide comments that will be forwarded to the City Council along with the draft in their March 9, 2023 Information Packet. Consultant proposals will be reviewed and scored by 3-5 members of the City Staff following the City's policy for this process. Scoring criteria is outlined in the RFQ. The same staff members will also conduct interviews. Staff members typically involved in consultant selection for this type of project are Managing Engineer, Parks& Recreation Director, Facility Manager, Recreation Superintendent,and Recreation Program Supervisor-Aquatics. The recommendation of this group is forwarded to City Council for review and award of contract. The project schedule for a full renovation is listed below. This would change if a decision is made to patch/line the existing pool basin. ProposalsDue .............................................................................................................April 14,2023 Consultant Interviews ................................................................................................May 1-4,2023 Council Approval of Contract with Chosen Consultant...............................................June 20,2023 Assessment.........................................................................................................................July 2023 *Public Input.....................................................................................September 2023- March 2024 Design, Bidding Phase.............................................................................................. April -July 2024 Construction Phase.................................................................................. August 2024-August 2025 Included next are project specific items from the RFQ. The entire RFQ is included for your reference, however,these are the items for which the Commission is being asked to consider and provide comment. Summary The City of Iowa City, Iowa (City) is soliciting qualifications from interested firms to provide consulting, architectural and engineering services for the City Park Pool Project located in Upper City Park,200 East Park Road, Iowa City, IA 52246.The immediate scope of services will include a study and analysis to help determine if it's in the City's best interest to either renovate or completely replace the pool facility. Subsequent scope of services shall include design, bidding and construction phase services.The services may include, but are not limited to, reviewing previously prepared studies and reports, assessing the condition of the existing pool facility, cost estimating, meeting with focus groups,conducting statistically valid public surveys, providing schematic designs based on feedback, holding public meetings, preparing a report on public input findings and recommendations,and design, bidding and construction phase services.The successful consultant will be selected based on their specific expertise as demonstrated in their response to this Request for Qualifications (RFQ). Consultants wishing to submit qualifications shall include information as described herein. Project Background City Park Pool needs to be either renovated or completely replaced.The current facility includes a 50 Meter T shaped pool with an attached deep well, and a zero-depth entry wading pool. The main pool is more than 70 years old and wading pool is six years old. The pool is in Upper City Park and is surrounded by large, mature trees. The main pool loses a tremendous amount of water, which varies year to year. During the 2021 season the pool was losing approximately 30,000 gallons per day despite annual crack sealing and basin painting. The main pool gutter grating is worn and abrasive. Patrons are getting abrasions from the fiberglass grates. The balance tank has cracks, and the tank is leaking. A considerable amount of public input was gathered about City Park Pool for the 2022 Recreation Facilitates and Program Master Plan. There was strong sentiment to keep the current park atmosphere and fence line of the pool. This project will need to find common ground between several pool user groups while meeting the goals of the project as listed in the next section. Goals of the Project The project aims to accomplish the following goals: 1. Provide community recreation experiences for a wide range of users,including but not limited to, lap swimmers, family groups, non-swimmers, casual users, youth groups, people with disabilities,and others as gathered through the public input processes. 2. Provide increased independent accessibility to all water experiences through the inclusion of ramps or stairs. 3. Provide shade in several areas of the deck and some in the water areas. 4. Provide design and operating efficiencies that support the City of Iowa City Climate Action Goals. 5. Maximize efficiency of lifeguards — limiting risk of future operational challenges with any lifeguard shortages. 6. Promote the vision of the Iowa City Parks and Recreation Departmentthat"Every child learns how to swim" by being welcoming and inviting to users that may include non-swimmers and provides appropriate areas for swimming lessons. 7. Welcome users of all backgrounds with specific attention to facility entry patterns, shower/changing and restroom design. 8. Evaluate the potential merging of the outdoor park restrooms and year-round recreation programming space into the swimming pool facility. 9. Limit the construction area generally within the fence line/site plan of the current pool as to not disturb healthy, mature trees that surround the facility and without the need for additional parking. Scope of Services The information provided in this section is not intended to comprise a detailed scope of services that will be required in a final consultant contract but is intended to provide general information to firms that choose to submit qualifications. The City will negotiate the detailed scope of services and fee with the successful firm. 1. Review of previous reports and public input 2. Evaluate the current conditions of the facility. 3. Provide a Report of Current Conditions and Analysis of Viability for renovating the existing pool basin and bath house. The report shall include a cost estimate and lifespan analysis for repairs and an assessment of current accessibility, safety, and operational components that would and would not be addressed by a renovation. 4. Present the Report of Current Conditions and Analysis of Viability to City Council. If the City Council decides to renovate the existing facility,the project will proceed to Item 13. If the City Council decides to replace the facility,the project will proceed to Item 5. 5. Hold 45 minute in person focus groups with the following users. City staff will arrange for participants; consultants will lead meetings, create meeting notes/report, and use information gathered to inform next steps. a. Pass holder/regular user Families b. Pass holder/regular user Lap/Fitness Swimmers c. Passholder/regular user Adult Users d. Teens-regular and infrequent users e. Infrequent Users-Underrepresented communities f. Infrequent Users-Disability community g. Childcare Providers-Daycares and summer camps h. Parks& Recreation Commission Members i. Frequent and Infrequent members and allies of LGBTQ+community. j. Swim lesson participant families who utilized a scholarship for lessons. k. City Aquatic Staff-FT supervisors, maintenance staff&lifeguards 6. Develop three (3) Schematic Designs based on Master Plan and Focus Group Feedback. Two (2) of the designs shall be within $10 million budget and One (1) design shall include added features supported by gathered feedback that shall not exceed more than a $15 million budget. 7. Present Schematic Designs to the Parks& Recreation Commission in a Public Meeting 8. Complete a Statistically Valid Survey via mail of randomly selected Iowa City residents. Survey sample to match demographically in age, income and ethnicity with Iowa City population. Desire a precision of at least +/- 5% at the 95% level of confidence. Survey to assess preference for one of three pool designs, assess entry fees and assess changes to changing rooms/restrooms toward single user facilities. 9. Open Public Survey to General Public once Statistically Valid Responses are Received. 10. Host a final Public Meeting to receive additional public input regarding three potential designs. 11. Prepare draft report of public input findings and recommendations. 12. Present findings and recommendations to Parks & Recreation Commission and City Council. May be a joint meeting. 13. Provide Design Development, Construction Document, Bidding Document and Construction Phase Services * Tentative Plan to Select Focus Group Participants. This will be finalized once a consultant is on-board for the project. 1. City Staff will announce focus groups through a press release, social media posts, NextDoor post, and email to all current swimming pass holders and swimming lesson participants. 2. People interested and available to participate in a focus group will be encouraged to fill out an on-line form in which they will self-select the focus group categories for which they wish to be considered. Interested participants will be asked to provide answers to demographic and qualifying questions for inclusion in certain groups. A deadline will be posted for all submissions. 3. A list of potential members will be created from these submissions for each focus group. Selection Notes: 4. Individuals will be assigned a number in the database to be used during the member selection process so that the selection is made without knowing the name of the interested person. 5. Participants will be limited to attending only one focus group, even if they may qualify for several topic areas. 6. The makeup of all groups will be selected to reflect racial, age and incomes that aim to be like Iowa City's overall population demographics. 7. Iowa City residents will be given preference for inclusion in focus groups. 8. Focus group meetings will not be open to the public. Notes of each group's discussions and a list of participants will be created by the consultants and shared as part of their findings. (Exception: Focus group of Parks & Recreation Commission will be in a Work Session open to the public to attend, but not participate in discussion.) 9. Groups listed below will have a selection process that ensures representation from several subsets of group. These include: a. Teens— Preference given to having half regular users and half non-users. b. Infrequent Users— Underrepresented community. Preference given to having representation from minority groups including recent immigrant populations. c. Infrequent Users—Disability community. Preference given to having a wide range of ages and types of disabilities represented. d. Childcare Providers— Preference given to caregivers from licensed daycares, home daycares, summer camps, and others who bring groups of unrelated children to swim at City Park Pool. CITY OF IOWA CITY Request for Qualifications City Park Pool Project February 2023 Summary The City of Iowa City, Iowa (City) is soliciting qualifications from interested firms to provide consulting, architectural and engineering services for the City Park Pool Project located in Upper City Park, 200 East Park Road, Iowa City, IA 52246. $10,800,000 is programmed in the City's 2024 and 2025 CIP Budget for the project. The immediate scope of services will include a study and analysis to help determine if it's in the City's best interest to either renovate or completely replace the pool facility. Subsequent scope of services shall include design, bidding and construction phase services. The services may include, but are not limited to, reviewing previously prepared studies and reports, assessing the condition of the existing pool facility, cost estimating, meeting with focus groups, conducting statistically valid public surveys, providing schematic designs based on feedback, holding public meetings, preparing a report on public input findings and recommendations, and design, bidding and construction phase services. The successful consultant will be selected based on their specific expertise as demonstrated in their response to this Request for Qualifications (RFQ). Consultants wishing to submit qualifications shall include information as described herein. Contents Summary.....................................................................................................................................................1 Contents...................................................................................................................................................... 1 ProjectBackground.....................................................................................................................................2 Goalsof the Project.....................................................................................................................................2 Scopeof Services.........................................................................................................................................3 MinimumQualifications..............................................................................................................................4 Costs ...........................................................................................................................................................4 Schedule......................................................................................................................................................4 ConsultantSelection Process ......................................................................................................................4 SubmittalContents .....................................................................................................................................5 ContractDocuments...................................................................................................................................6 Reservations................................................................................................................................................6 SubmittalInstructions and Deadline...........................................................................................................6 AdditionalResources ..................................................................................................................................7 Inquiries ......................................................................................................................................................7 DistributionList...........................................................................................................................................7 Request for Qualifications City Park Pool Page 1 of 7 Appendices Appendix A - Consultant Agreement Appendix B - Wage Theft Policy Appendix C - Contract Compliance Project Background City Park Pool needs to be either renovated or completely replaced. The current facility includes a 50 Meter T shaped pool with an attached deep well, and a zero-depth entry wading pool. The main pool is more than 70 years old and wading pool is six years old. The pool is in Upper City Park and is surrounded by large, mature trees. The main pool loses a tremendous amount of water, which varies year to year. During the 2021 season the pool was losing approximately 30,000 gallons per day despite annual crack sealing and basin painting. The main pool gutter grating is worn and abrasive. Patrons are getting abrasions from the fiberglass grates. The balance tank has cracks, and the tank is leaking. A considerable amount of public input was gathered about City Park Pool for the 2022 Recreation Facilitates and Program Master Plan. There was strong sentiment to keep the current park atmosphere and fence line of the pool. This project will need to find common ground between several pool user groups while meeting the goals of the project as listed in the next section. Goals of the Project The project aims to accomplish the following goals: 1. Provide community recreation experiences for a wide range of users, including but not limited to, lap swimmers, family groups, non-swimmers, casual users, youth groups, people with disabilities, and others as gathered through the public input processes. 2. Provide increased independent accessibility to all water experiences through the inclusion of ramps or stairs. 3. Provide shade in several areas of the deck and some in the water areas. 4. Provide design and operating efficiencies that support the City of Iowa City Climate Action Goals. 5. Maximize efficiency of lifeguards — limiting risk of future operational challenges with any lifeguard shortages. 6. Promote the vision of the Iowa City Parks and Recreation Department that "Every child learns how to swim" by being welcoming and inviting to users that may include non-swimmers and provides appropriate areas for swimming lessons. 7. Welcome users of all backgrounds with specific attention to facility entry patterns, shower/changing and restroom design. 8. Evaluate the potential merging of the outdoor park restrooms and year-round recreation programming space into the swimming pool facility. Request for Qualifications City Park Pool Page 2 of 7 9. Limit the construction area generally within the fence line/site plan of the current pool as to not disturb healthy, mature trees that surround the facility and without the need for additional parking. Scope of Services The information provided in this section is not intended to comprise a detailed scope of services that will be required in a final consultant contract but is intended to provide general information to firms that choose to submit qualifications. The City will negotiate the detailed scope of services and fee with the successful firm. 1. Review of previous reports and public input 2. Evaluate the current conditions of the facility. 3. Provide a Report of Current Conditions and Analysis of Viability for renovating the existing pool basin and bath house. The report shall include a cost estimate and lifespan analysis for repairs and an assessment of current accessibility, safety, and operational components that would and would not be addressed by a renovation. 4. Present the Report of Current Conditions and Analysis of Viability to City Council. If the City Council decides to renovate the existing facility,the project will proceed to Item 13. If the City Council decides to replace the facility, the project will proceed to Item 5. 5. Hold 45 minute in person focus groups with the following users. City staff will arrange for participants; consultants will lead meetings, create meeting notes/report, and use information gathered to inform next steps. a. Passholder/regular user Families b. Passholder/regular user Lap/Fitness Swimmers c. Passholder/regular user Adult Users d. Teens- regular and infrequent users e. Infrequent Users- Underrepresented communities f. Infrequent Users- Disability community g. Childcare Providers- Daycares and summer camps h. Parks & Recreation Commission Members i. Frequent and Infrequent members and allies of LGBTQ+community. j. Infrequent Users- Swim lesson participants k. City Aquatic Staff- FT supervisors, maintenance staff& lifeguards 6. Develop three (3) Schematic Designs based on Master Plan and Focus Group Feedback. Two (2) of the designs shall be within $10 million budget and One (1) design shall include added features supported by gathered feedback that shall not exceed more than a $15 million budget. 7. Present Schematic Designs to the Parks & Recreation Commission in a Public Meeting Request for Qualifications City Park Pool Page 3 of 7 8. Complete a Statistically Valid Survey via mail of randomly selected Iowa City residents. Survey sample to match demographically in age, income and ethnicity with Iowa City population. Desire a precision of at least +/- 5% at the 95% level of confidence. Survey to assess preference for one of three pool designs, assess entry fees and assess changes to changing rooms/restrooms toward single user facilities. 9. Open Public Survey to General Public once Statistically Valid Responses are Received. 10. Host a final Public Meeting to receive additional public input regarding three potential designs. 11. Prepare draft report of public input findings and recommendations. 12. Present findings and recommendations to Parks & Recreation Commission and City Council. May be a joint meeting. 13. Provide Design Development, Construction Document, Bidding Document and Construction Phase Services Minimum Qualifications To be considered, consultants must document the knowledge, skills, and abilities of the firm and team members. If, at the City's discretion, no consultant submissions meet the minimum qualifications for one or more categories, the City of Iowa City reserves the right to decline all submittals and proceed with another consultant selection process. Costs Firms participating in the consultant selection process will be responsible for all costs incurred to respond to this RFP. Schedule Tentative consultant selection timeline is as follows: Proposals Due ...............................................................................................April 14, 2023 Consultant Interviews .................................................................................. May 1-4, 2023 Council Approval of Contract with Chosen Consultant..................................June 20, 2023 Report of Current Conditions and Analysis of Viability........................................July, 2023 *Public Input ...................................................................... September 2023 - March 2024 Design and Bidding Phase...........................................................................April -July 2024 Construction Phase ....................................................................August 2024-August 2025 * If City Council decides to renovate existing pool shell and bath house, rather than replace,the project would move directly to Design and Bidding Phase. Consultant Selection Process The intent of the selection process is to select the most qualified, responsive, and responsible firm based on the identified needs of the City of Iowa City. The skills, areas of expertise, and capabilities that the City of Iowa City believes are highly desirable will be evaluated and factored in the selection process. The City will evaluate, score and rank submittals using the following evaluation criteria: Request for Qualifications City Park Pool Page 4 of 7 Criteria Points General Firm Profile 15 Points Key Personnel 15 Points Reference Projects 25 Points Project Approach 25 Points Estimate of Resources 20 Points Submittal Maximum Points 100 Points The firms deemed best qualified by the Selection Committee will be invited to interview with the selection team Consultants are responsible for errors and omissions in their submittals. No error or omission will diminish the submitter's obligations to the City. The City of Iowa City may reject any or all submissions without penalty. The City, at its discretion, may waive immaterial defects and minor irregularities in any submittal. Submittal Contents Submittals must be organized in the manner set forth below, separated into sections, and appropriately labeled. However, specific requirements for each section have been minimized in order to allow for flexibility for each firm to provide information they feel best conveys their qualifications. All information and materials requested shall be provided in the submittal under a single cover. The submittal length shall be limited to a maximum number of pages, based on the sections described below, not including dividers and covers. Minimum font size shall be ten (10)point. Cover Letter —State the firm's interest in being considered for the project and also include pertinent information about the firm's contact person. (1 page maximum) General Firm Profile— Describe the general nature of services provided by the firm, the location of main and branch offices, and the number of years the firm has provided services similar to those requested by this RFP. Identify sub-consultants who are proposed to be a part of the design team. (2 pages maximum) Key Personnel — Provide information indicating anticipated key personnel, relationship to specific types of projects, and their positions within the firm. It is a requirement of the City that the key personnel identified during the consultant selection process will participate in and execute the project(s). Substitution of key personnel after selection will require approval by the City as project lead professionals are considered essential. Please indicate the persons possessing the licenses and certifications necessary to perform the type of work being requested. (4 pages maximum) Reference Projects — Provide a listing of reference projects similar in size and scope to the project proposed in this RFP. Describe the nature of your firm's scope of work on each reference project. Particular emphasis should be placed on innovative, sustainable, and cost-effective solutions that were provided. Indicate which key personnel were involved in each reference project and describe their role. (4 pages maximum) Request for Qualifications City Park Pool Page 5 of 7 Project Approach —A description of anticipated project approach, including technical and management factors that will lead to a successful project. Respondents are encouraged to use this section of the submittal to address unique understanding, knowledge and/or abilities of the firm as they apply to the proposed project. Competitive advantages or special capabilities of project teams should be highlighted in this section. (2 pages maximum) Estimate of Resources — Based on your understanding of the scope of work required, provide a preliminary estimate of the firm's resources, including an estimated fee and schedule, that will be dedicated to the project. This can be in a form of your choosing but should clearly convey a sense of the amount of effort and resources you believe will be required for the project. (1 page) Additionally, provide a preliminary estimate, as a percentage of the estimated construction,for potential future design, bidding and construction phase services. Conflicts of Interest — Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City. No employee or officer of the City, which includes members of the City Council and City boards and commissions, may have an interest, either direct or indirect, in any consultant agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 Identify any relationship that has existed, or presently exists with the City of Iowa City, its staff or members of the City Council and city boards and commissions that may interfere with fair competition or may be a possible conflict of interest for either party. If no relationship has existed or does not presently exist, Consultant shall make that statement in their submittal (companies are subject to disqualification on the basis of any potential for conflict of interest as determined by the City of Iowa City). Contract Documents The Consultant selected to provide engineering and design services will be required to enter into a written consultant agreement with the City of Iowa City. A sample consultant agreement is included in Appendix A. In addition, the selected consultant will be required to submit a completed copy of the City of Iowa City Wage Theft Affidavit, included in Appendix B, and meet the City's Contract Compliance requirements as included in Appendix C. Any objections to the City's agreement (Appendix A), Wage Theft Policy (Appendix B) and/or Contract Compliance (Appendix C) language shall be documented in the submittal and will be considered in evaluating submittals. Reservations The City reserves the right to reject any and all submittals; waive formalities, technical requirements and/or deficiencies; or to solicit for new or additional responses it deemed to be in the best interests of the City. In addition, the City reserves the right to further negotiate with one or more firms of its choice, if such negotiations better serve the City's interest. The City reserves the right to negotiate a contract that covers all or selected parts of the proposal, key project team members, and sub-consultants. Submittal Instructions and Deadline Submittals must be submitted electronically to the City's website at www.icgov.org/cityparkpoolRFQ. Request for Qualifications City Park Pool Page 6 of 7 Submittals must be complete and uploaded to the website in their entirety before 4:00 p.m. (CST) on Friday,April 14, 2022. Submittals should include one (1) electronic (PDF) copy of the submittal. Hard copies or faxed submittals will not be accepted. Late submittals will not be evaluated. The City may reject any or all submittals in its sole discretion. Additional Resources • 2022 Recreation Facilities and Program Master Plan • Sample of Public Input Relating to City Park Pool Received During 2022 Master Plan • Minutes of Park& Recreation Commission and City Council Discussions Regarding City Park Pool • Plans of City Park Pool? • Plans from City Park Pool Wading Pool Renovations? • Terracon Report Inquiries Inquiries to clarify the requirements of the RFQ must be in writing, and can be directed to Ben Clark, PE, ben-clark@iowa-city.org. All inquiries must be made no later than March 31, 2023. All questions received, including responses, will be posted to the City's website at www.icgov.org/cityparkpooiRFQ. Requests for meetings with individual consultants will not be accepted. Distribution List Request for Qualifications City Park Pool Page 7 of 7 Appendix A Consultant Agreement Consultant Agreement This Agreement, made and entered into this day of by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and , of , hereinafter referred to as the Consultant. Brief Project Description Beginning with "Whereas" Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. Describe Scope of Services II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Present Schedule of Services III. Compensation for Services Describe Compensation IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. Appendix A—Consultant Agreement Page 1 of 4 B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not-to-exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days'written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. Appendix A—Consultant Agreement Page 2 of 4 N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultant's negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub-consultants, and others for whom Consultant is legally liable, and the term "City" means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non-renewal or cancellation notice. Appendix A—Consultant Agreement Page 3 of 4 Q. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the Consultant By: By: Title: Title: Date: Date: Attest: Approved by: City Attorney's Office Date Appendix A—Consultant Agreement Page 4 of 4 Appendix 6 Wage Theft Policy Wage Theft Policy It is the policy of the City of Iowa City, as expressed by City Council Resolution No. 15-364 adopted on November 10, 2015, not to enter into certain contracts with, or provide discretionary economic development assistance to, any person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last conviction, entry of plea, administrative finding or admission of guilt. (hereinafter "Wage Theft Policy") I. Application. The Wage Theft Policy applies to the following: a. Contracts in excess of$25,000 for goods, services or public improvements. b. Contracts for discretionary economic development assistance. "Discretionary" economic development assistance shall mean any economic development assistance provided by the City of Iowa City that is not required by law. II. Exceptions. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency construction or public improvement work, sole source contracts excepted by the City's purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities. III. Affidavit. The contracting entity must complete the attached affidavit showing compliance with the Wage Theft Policy and provide it to the Contracting Department prior to the execution of the contract. Contract provision: Any contract to which this policy is applicable will include the following contract provision: If the City becomes aware that a person or entity (including an owner of more than 25% of the entity) has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, within the five (5) year period prior to the award or at any time after the award, such violation shall constitute a default under the contract. IV. Waivers. If a person or entity is ineligible to contract with the City as a result of the Wage Theft Policy it may submit a request in writing indicating that one or more of the following actions have been taken: a. There has been a bona fide change in ownership or control of the ineligible person or entity; b. Disciplinary action has been taken against the individual(s) responsible for the acts giving rise to the violation(s); C. Remedial action has been taken to prevent a recurrence of the acts giving rise to the disqualification or default; or Appendix B—Wage Theft Policy Page 1 of 3 d. Other factors that the person or entity believes are relevant. The City Manager or Designee shall review the documentation submitted, make any inquiries deemed necessary, request additional documentation if warranted and determine whether a reduction in the ineligibility period or waiver is warranted. Should the City Manager or Designee determine that a reduction or waiver of the ineligibility period is warranted the City Manager or Designee shall make such recommendation to the City Council. The City Council will make a final decision as to whether to grant a reduction or waiver. Appendix B—Wage Theft Policy Page 2 of 3 WAGE THEFT AFFIDAVIT I, certify under penalty of perjury and pursuant to the laws of the State of Iowa that the following is true and correct: 1. 1 am the [position] of ["contracting entity"] and have the authority to execute this affidavit on behalf of said contracting entity and any person or entity with an ownership interest in said contracting entity of more than 25%. 2. Neither ["contracting entity"] nor any person or entity with an ownership interest of more than 25% of said contracting entity has been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages in the last 5 years. Signature Appendix B—Wage Theft Policy Page 3 of 3 Appendix C Contract Compliance CONTRACT COMPLIANCE SECTION I - GENERAL POLICY STATEMENT It is the policy of the City of Iowa City to require equal employment opportunity in all City contract work. This policy prohibits discrimination by the City's contractors, consultants and vendors and requires them to ensure that applicants seeking employment with them and their employees are treated equally without regard to age, color, creed, disability, gender identity, marital status, national origin, race, religion, sex, or sexual orientation. It is the City's intention to assist employers, who are City contractors, vendors or consultants, in designing and implementing equal employment opportunity so that all citizens will be afforded equal accessibility and opportunity to gain and maintain employment. PROVISIONS: 1. All contractors, vendors, and consultants requesting to do business with the City must submit an Equal Opportunity Policy Statement before the execution of the contract. 2. All City contractors, vendors, and consultants with contracts of $25,000 or more (or less if required by another governmental agency) must abide by the requirements of the City's Contract Compliance Program. Emergency contracts may be exempt from this provision at the discretion of the City. Regardless of the value of the contract, all contractors, vendors, and consultants are subject to the City's Human Rights Ordinance, which is codified at Article 2 of the City Code. 3. Contracting departments are responsible for assuring that City contractors, vendors, and consultants are made aware of the City's Contract Compliance Program reporting responsibilities and receive the appropriate reporting forms. A notification of requirements will be included in any request for proposal and notice of bids. 4. Prior to execution of the contract, the completed and signed Assurance of Compliance (located on 0520 — Pages 2 and 3) or other required material must be received and approved by the City. 5. Contracting departments are responsible for answering questions about contractor, consultant and vendor compliance during the course of the contract with the City. 6. All contractors, vendors, and consultants must refrain from the use of any signs or designations which are sexist in nature, such as those which state "Men Working" or "Flagman Ahead," and instead use gender neutral signs. 7. All contractors, vendors, and consultants must assure that their subcontractors abide by the City's Human Rights Ordinance. The City's protected classes are listed at Iowa City City Code section 2-3-1. Appendix C—Contract Compliance Page 1 of 6 SECTION II -ASSURANCE OF COMPLIANCE The following sets forth the minimum requirements of a satisfactory Equal Employment Opportunity Program which will be reviewed for acceptability. PLEASE RETURN PAGES 2 THROUGH 3 OF THIS SECTION TO THE CONTRACTING DEPARTMENT PRIOR TO THE EXECUTION OF THE CONTRACT. With respect to the performance of this contract, the contractor, consultant or vendor agrees as follows: (For the purposes of these minimum requirements, "contractor" shall include consultants and vendors.) 1. The contractor will not discriminate against any employee or applicant for employment and will take affirmative efforts to ensure applicants and employees are treated during employment without regard to their age, color, creed, disability, gender identity, marital status, national origin, race, religion, sex, or sexual orientation. Such efforts shall include, but not be limited to the following: employment, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that it is an equal opportunity employer. Note: Contracts that are federally funded are subject to Executive Order No. 11246, as amended, and the regulations (see generally 29 U.S.C. § 1608 et seq.) and relevant orders of the U.S. Secretary of Labor. The Secretary of Labor, and not the City, enforces said regulations and orders. 3. Provide a copy of your written Equal Employment Opportunity policy statement. Where is this statement posted? 4. What is the name, telephone number and address of your business' Equal Employment Opportunity Officer? (Please print) Phone Number Street Address City, State, Zip Code Appendix C—Contract Compliance Page 2 of 6 5. The undersigned agrees to display, in conspicuous places at the work site, all posters required by federal and state law for the duration of the contract. NOTE: The City can provide assistance in obtaining the necessary posters. 6. How does your business currently inform applicants, employees, and recruitment sources (including unions) that you are an Equal Employment Opportunity employer? The above responses are true and correctly reflect our Equal Employment Opportunity policies. Business Name Phone Number Signature Title Print Name Date Appendix C—Contract Compliance Page 3 of 6 SECTION III -SUGGESTED STEPS TO ASSURE EQUAL EMPLOYMENT OPPORTUNITIES 1. COMPANY POLICY Determine your company's policy regarding equal employment opportunities. Document the policy and post it in a conspicuous place so that it is known to all your employees. Furthermore, disseminate the policy to all potential sources of employees and to your subcontractors asking their cooperation. The policy statement should recognize and accept your responsibility to provide equal employment opportunity in all your employment practices. In regard to dissemination of this policy, this can be done, for example, through the use of letters to all recruitment sources and subcontractors, personal contacts, employee meetings, web page postings, employee handbooks, and advertising. 2. EQUAL EMPLOYMENT OPPORTUNITY OFFICER Designate an equal employment opportunity officer or, at minimum, assign someone the responsibility of administering and promoting your company's Equal Employment Opportunity program. This person should have a position in your organization which emphasizes the importance of the program. 3. INSTRUCT STAFF Your staff should be aware of and be required to abide by your Equal Employment Opportunity program. All employees authorized to hire, supervise, promote, or discharge employees or are involved in such actions should be trained and required to comply with your policy and the current equal employment opportunity laws. 4. RECRUITMENT (a) Let potential employees know you are an equal opportunity employer. This can be done by identifying yourself on all recruitment advertising as "an equal opportunity employer". (b) Use recruitment sources that are likely to yield diverse applicant pools. Word-of-mouth recruitment will only perpetuate the current composition of your workforce. Send recruitment sources a letter annually which reaffirms your commitment to equal employment opportunity and requests their assistance in helping you reach diverse applicant pools. (c) Analyze and review your company's recruitment procedures to identify and eliminate discriminatory barriers. (d) Select and train persons involved in the employment process to use objective standards and to support equal employment opportunity goals. (e) Review periodically job descriptions to make sure they accurately reflect major job functions. Review education and experience requirements to make sure they accurately reflect the requirements for successful job performance. (f) Review the job application to insure that only job related questions are asked. Ask yourself "Is this information necessary to judge an applicant's ability to perform the job applied for?" Only use job-related tests which do not adversely affect any particular group of people. (g) Monitor interviews carefully. Prepare interview questions in advance to assure that they are only job related. Train your interviewers on discrimination laws. Appendix C—Contract Compliance Page 4 of 6 Biased and subjective judgments in personal interviews can be a major source of discrimination. (h) Improve hiring and selection procedures and use non-biased promotion, transfer and training policies to increase and/or improve the diversity of your workforce representation. Companies must make sure procedures for selecting candidates for promotion, transfer and training are based upon a fair assessment of an employee's ability and work record. Furthermore, all companies should post and otherwise publicize all job promotional opportunities and encourage all qualified employees to bid on them. For your information is a copy of Section 2 — 3 — 1 of the Iowa City Code of Ordinances which prohibits certain discriminatory practices in employment can be found at: http://www.sterlingcodifiers.com/codebook/index.php?book id=953. Please note that the protected characteristics include some not mandated for protection by Federal or State law. As a contractor, consultant or vendor doing business with the City of Iowa City you are required to abide by the provisions of the local ordinance in conjunction with your performance under a contract with the City. Appendix C—Contract Compliance Page 5 of 6 SAMPLE: EQUAL EMPLOYMENT OPPORTUNITY POLICY To all employees of This Company and its employees shall not discriminate against any employee or applicant for employment based on his or her age, color, creed, disability, gender identity, marital status, national origin, race, religion, sex, or sexual orientation. The anti-discrimination policy extends to decisions involving hiring, promotion, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Further, this Company and its employees will provide a working environment free from such discrimination. All employees are encouraged to refer minority and women applicants and applicants with disabilities for employment. The Equal Employment Opportunity Officer for the is: Name: Address: Telephone: NOTE: This is a SAMPLE ONLY. You may wish to confer with your EEO officer or legal counsel to formulate a policy which specifically meets the needs of your company. Appendix C—Contract Compliance Page 6 of 6 Item Number: IP7. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Press Release: City to hold Listening Post on accessibility (ADA) Attachments: Press Release: City to hold Listening Post on accessibility (ADA) Kellie Fruehling From: City of Iowa City:Do Not Reply <CityoflowaCity@public.govdelivery.com> Sent: Thursday,March 16,2023 8:02 AM To: Kellie Fruehling Subject: City to hold Listening Post on accessibility i 'Q SHARE Having trouble viewing this email?View it as a Web page. City of 10WACITY FOR IMMEDIATE RELEASE Date:03/16/2023 Contact: Rachel Kilburd,Assistant City Manager Phone:316 356-5014 City to hold Listening Post on accessibility ADACITY OF ICTIVACIIY Listening ,Wednesday, Post April CouncilMeet with °" ' Iowa CiEy Public Library r • D' ++ • - • Meetin=64 o discuss issues affecting1 , The City will hold a Listening Post from 4 to 5:30 p.m.on Wednesday,April 5,2023,at the Iowa City Public Library,Meeting Room A. The Listening Post,featuring ADA Coordinator Rachel Kilburg and Councilors Andrew Dunn and Pauline Taylor will seek input from residents on the topic of ADA accessibility of City services, programs,and activities. Council listening posts provide opportunities for the community to engage with City leaders on topics that are important to them in an informal setting.The staff and councilors in attendance back to the entire Council on what they have heard from the community during their discussion.This is a drop-in event and all residents are encouraged to stop by to weigh in at any time during the scheduled duration.No formal agenda or presentation is planned. Interested participants who cannot attend in person may submit questions and comments via Zoom and are asked to register in advance. Community members who are unable to attend at the scheduled time but still have comments they would like to share are encouraged to e-mail ADACoordinator(&owa-cTv.cI Item Number: IP8. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Civil Service Examination: Civilian Accreditation Manager Attachments: Civil Service Examination: Civilian Accreditation Manager CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www,Tcgov.org March 6, 2023 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Civilian Accreditation Manager Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Civilian Accreditation Manager. 1. Kevin Heick 2. Kriss Armento 3. Kenneth Miller Iowa City Civil Service Commission Rick Wyss Item Number: IP9. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Civil Service Examination: Family Self-Sufficiency Program Coordinator Attachments: Civil Service Examination: Family Self-Sufficiency Program Coordinator � r � moms CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org March 6, 2023 T0: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Family Self-Sufficiency Program Coordinator Under the authority of the Civil Service Commission of Iowa City, Iowa, 1 do hereby certify the following named person(s) as eligible for the position of Family Self- Sufficiency Program Coordinator. 1. Greg Scheff 2. Brycen Myers Iowa City Civil Service Commission Rick Wyss Item Number: IP10. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Civil Service Examination: Maintenance Working I - Refuse Attachments: Civil Service Examination: Maintenance Working I - Refuse � �Ar + m far, h Mill - :6,11� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www:kgov.org March 6, 2023 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Refuse Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Refuse. 1. Mario Ortiz 2. Jacob Rummelhart 3. Roy Carter 4. Brittany Drinkwater Iowa City Civil Service Commission Rick Wys Item Number: IP11. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Historic Preservation Commission: February 9 Attachments: Historic Preservation Commission: February 9 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION FEBRUARY 9, 2023 -5:30 PM — FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Jordan Sellergren, Noah Stork, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: Carl Brown STAFF PRESENT: Jessica Bristow OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. REVIEW OF THE 2023 HISTORIC PRESERVATION COMMISSION WORK PLAN: Bristow noted the Commission makes a work plan that is supposed to guide the work of the Commission during the calendar year. She stated they have a lot of goals and so it's obvious that they're not going to get through them all so they try to prioritize things. Reviewing the work plan also allows them to talk about what was on the list in the past that was accomplished. Staff and chairperson Boyd went through and synced up ideas and the things that they want to work on with the strategic plan that Council put forth a couple of years ago and they follow that plan. However, the strategic plan changed this year because there is a new Council so they needed to review the plan. Boyd noted when he joined the commission eight years ago the work plan was just a giant wish list and every year they just added things and very few things came off the list. So what they tried to do a few years ago was both align around the work plan and also put items in categories of things to address in the short term and things they need to keep an eye on in the long term. Council updates their strategic plan every few years and they just updated it. Furthermore, in today's Council packet that goes out on Thursday afternoon to City Council from the City staff, the City Manager wrote a memo that Commissions think about the strategic plan in their own work plans and suggested that the next time Council has a work session to talk about divvying up Council members to come talk to Commissions about the plan and how to incorporate it. Bristow stated the goal tonight is to determine what the edits to the plan will be and then to approve a work plan so they can include it as part of the annual report that they send to the State on February 28. HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 2 of 10 The work plan is also sent to the City Manager and City Council every year. Bristow presented a slide show noting having a work plan is required by SHPO. The current work plan aligns with the strategic plan goals. The first is climate action and historic preservation and climate action are intrinsically linked. The National Historic Preservation Act of 1966 was started as a reaction to all of the demolitions and getting rid of all the old materials and all the things that were going on with the modern era post World War II so when talking about ongoing work, there is a background within the National Preservation movement. For example, buildings have an embodied energy, the energy that it took to grow those materials and manufacture the materials and get them to the site and build them and everything. For the embodied energy one way it can be measured is by BTUs which is the energy required to increase the temperature of one pound of water by one degree Fahrenheit and they've calculated the BTU to get one board foot of lumber. So, they have amounts for one brick, one pound of steel, glass, concrete, and aluminum and she noted that a lot of the materials used in modern construction have really high embodied energy, but lumber is pretty low so when they're replacing a building that is constructed of wood with something that's constructed of steel and glass and concrete, they're not only replacing a building but expending so much embodied energy to build that new building. They're getting rid of the energy that exists and have to use all this new energy so there are both of these issues, the replacement and also getting rid of the energy that that is already there. She stated the other important thing with new construction is all of the energy and costs are going to go into materials, very little labor, but if they're rehabbing something and working with an existing building, most of the cost is in labor and that labor is probably someone hired locally so they're keeping the costs local instead of sending it out to wherever all those materials and everything came from. Bristow acknowledged that is important in regard to sustainability in addition to energy efficiency. Boyd noted the way Council set this up is they have seven different things that have values and areas of impact to focus on. In ongoing work section of the work plan the Commission continues to advocate that embodied energy is worth valuing and contribute to the discussion of demolition. As a City we care deeply about climate action but they allow people to pay $50 and demolish a building and let the lands sit vacant. Boyd noted they will continue to advocate that embodied energy is worth valuing and currently the Climate Action Committee does not take that into consideration so they should continue to advocate to fix this. They are saving materials from being sent to the landfills and the embodied energy in existing materials is still measurable. It was suggested to cut the sentence that Climate Action Commission does not take into consideration. Boyd noted it seems like they should just acknowledge that it is not currently part of the plan somewhere. Bristow noted there are items in the climate action plan that relate to this. Boyd agreed but stated there are not specifics about embodied energy and perhaps they should acknowledge it. Sellergren suggested and maybe it can be framed in a way as a goal to be included in the climate action plan. Thomann suggested it be changed to something like advocate to have embodied energy concerns added to the climate action plan. Boyd suggested continuing to advocate that embodied energy is worth valuing and should be included in the City's climate action work plan. They can add what they've saved from landfills is measurable and that energy and existing materials is still giving a reason why. Boyd stated regarding the contributed demolition discussion, the climate action plan apparently is considering how they approach demolition in the City. If they are serious about dealing with climate action, they should be serious about demolition and the waste it produces, the costs to the environment, and even considering dumping fees that doesn't match the $50 fee for demolition. Some cities are discussing removing demolition by right rather than just paying for demolition fee. Citizens are given an opportunity to evaluate the new structure and make sure that the new structure aligns with HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 3 of 10 the expressed values such as do they get affordable housing? Is it energy efficient? Are there sufficient elements of history in the building that should be valued, etc. Boyd noted it was recommended to remove that instead of starting a conversation with staff that deals with sustainability and climate action efforts on a day-to-day basis to see what the HPC and Climate Action Commission can partner on. Bristow stated she actually proposed something related to reducing demolition waste and proposed it to the waste management folks as well as they would need to take the lead on it, and they liked the idea but it was not the kind of thing that could be worked out quickly. She also knows there are some other staff on waste management who are interested in this and have been for a number of years because they used to work together related to the salvage barn. Boyd noted it is the exact same language they approved last year so they're keeping that one in and then the long-term goal is to develop a disaster preparedness guide for preservation. He noted the City and Friends combined were featured in a video recently in terms of the work that they did to preserve historic neighborhoods after the 2006 tornado. He thinks climate change is going to have impact on these historic neighborhoods and it is an important part of what they should think about in the long term. Bristow noted the Commission and Friends did get a national award for how they helped the community respond to the tornado. Next value is social justice, racial equality and human rights. Boyd included a list of properties for discussion and Bristow added a couple, for instance, the Unitarian Universalist Church held a dance party for gay men that was raided by law enforcement and it's still standing, and it's become a local landmark. They had social events in their basement a lot. The Haddock House is the home of Emma Haddock, the first woman to practice law in federal court, it's also called the Crag. It's a concrete block construction and is a real unique house and inside it's more intact than they might think. There was also the Civil Rights grant a few years ago that listed Tate Arms on the National Register and has a nice sign educating the public and so does the Iowa Federation Home. Boyd also included the brick duplex on Iowa Avenue that's painted on one side and just bare brick on the other, it was the home of one of the early sheriffs who was a fierce abolitionist and in his backyard on the other side of the creek, which is now Jefferson Street, was a barn that was used when John Brown came through with some of his arms and freedom seekers, they stayed in the house and the freedom seekers stayed in the barn out back, so that house has been preserved. It was saved through the tornadoes and was preserved. Boyd noted as they are digitizing more, they're going to discover more things and because they have preserved some of these neighborhoods, they have preserved things that they didn't know maybe had these deep histories like the second woman owned abortion clinic in the country was in Iowa City and it was a house on Dodge Street that is part of the Brown Street Historic District. The clinic was only there for maybe six months, but it was there and because of the Brown Street Historic District it is preserved, and that house remains. Boyd stated the short-term goal of ongoing work was identifying opportunities to highlight the City's history as a leader in these issues, preserve the stories and structures, particularly as the 1960s and 70s homes become historic, and structures become historic. Another short-term goal is to partner with Parks and Recreation Commission, the Public Arts Commission, Lucas Farms Neighborhood and other community organizations to make Oak Grove Park a public space that honors the site's heritage. That park was originally home to four or five Mexican families, immigrant families, who were working on the railroad and built their houses out of the leftover structures from the rail yard there. The park is up for a redesign in 2026 and that seems like an opportunity to rename it to something that honors that and find other creative ways to celebrate that history. HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 4 of 10 Boyd noted he often gets asked what's the significance of Oak Grove Park, there was an Elm Grove Park where the Johnson County Administration Building. For Oak Grove Park the City bought this land from the railroad and named it in honor of the original park, but it's not like a deeply meaningful and it's not necessarily a name that it would be sad to be changed out. Boyd noted the City just bought several of these properties over there to either expand the park or include as part of the new potential new train station if there's passenger rail created. Bristow assumes those houses would come down there if the passenger rail is created. She is assuming that there's nothing spectacular about them, but the Mexican barrio, as it was called, was in this area with some of the small houses at the time that were in this area. Bristow stated next is partnership and engagement is one of the values and is also something that's included in the annual report. She noted they do have their annual awards and they'll carry that on, this year is the 401h so they should celebrate and try to work on something special for that. Boyd discussed two short-term goals, a while ago they worked with the Downtown District and passed a framework to include economic tools for opt-in incentives for local landmarks. They sent it to City Council where they talked about it but no one provided any feedback on what that conversation was. So he wanted to include it as an opportunity and they should ask what happened to that conversation. They've also got several new Council members so it might be worth asking as a short-term goal. The other was the Montgomery Butler house, the Butler's are thought of as the godparents of Iowa City when Iowa City was trying to become the state capitol. There were no structures for the legislators to meet and several other cities had structures for people to meet in so the Butler's tried to convince the legislature to meet in Iowa City and built a rickety structure that was a hotel called the Lean-to Capitol because it wasn't a real sturdy building. But that's where they met for the first legislative session. In Iowa there were laws that required new black citizens coming to the state to get a white person to sponsor them and basically sign a bond that says they promised this person is a good person more or less. The Butler's then signed for the first black family to move to Iowa City and they had their own history as well. When Walter Butler died, his wife remarried to Mr. Montgomery and they had their country home and operated a ferry across the river. When the bridge was built it was called Butler bridge. Anyway, the Parks and Recreation Commissions noted most people consider this land a park but it is actually land managed by public works because it's the waterworks land and parks has to do some minor upkeep of the building, which is not in great condition. The city acquired it in 1997 and agreed at the time to just keep it in moth balls until the funds became available to do something with it. Well it's been 25 years now and they haven't but this Commission and the Parks Recreation Commission unanimously passed to ask Council to create a working group of people from both of Commission's and maybe other members of the public to just think about what to do with it. One of the suggestions from a participant at the Parks and Rec meeting was to secure it in a way to let it be ruins and it doesn't need to be a functional building, it could just be a structure that exists with some story telling about the Butler's and their history and what the site was. There are options that don't need to be a lot of money but if they don't do something with it, it's going to have to get torn down and ended up as landfill waste. So this is an opportunity to work together as Commissions and follow up with City Council and ask them if they have thoughts on it. Council is not required by any measure to do anything asked of them but if engagement and partnership are there they are likely to listen. Boyd noted when they talked to Julie Johnson, the director of parks, she agreed it can't be a museum but there's plenty of options somewhere between a restored structure that's open to the public and HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 5 of 10 something that is preserved in a way that is allowed to just exist that doesn't provide safety risks or other risks. Sellergren asked how the log cabins in City Park were dealt with in terms of being closed up, were they ever opened up say for City functions. Bristow doesn't know but noted when they got the grant to do the roof they wrote about how they're used for formal things so she is sure that the doors are locked. Bristow added one more thing regarding the Butler house, the City got multiple grants, one to study the history, one to do a feasibility report about what it could be used for and then they got a grant to mothballed it as well. So the State gave at least three grants thinking that was also an important building with history. Boyd noted there was an agreement that the City had to sign with SHPO in order to acquire this land and there was some sign off issue that they had to mothball it and restore it when funds became available, but that part has been forgotten as that agreement is now 25 years old. Bristow stated the City has at least one lateral file cabinet drawer full of non-digitized documentation about this property. Boyd noted the library has historic newspapers for more information as there's a lot of history here. But again, he doesn't think it needs to be restored as a restored structure, it just needs to be stabilized and a plan. Right now they've been ignoring it more or less, and putting band aids on it for 25 years. Bristow added it is a stone house but the porches have been removed as part of the mothballing, However, the structure that remains is a hefty structure. Boyd explained that a participant at the Park and Rec meeting, Mary Bennett, suggested there's examples in other cities and other states where they have these old structures that aren't really in a place to be used but are stabilized in a way and left there as monuments of what they stood for and they don't really have to come down. Additionally, they don't need a lot of maintenance, so that is a really interesting idea given its placement. Stork asked is there any precedent for this limited restoration type approach. Bristow noted where she went to architecture school in Lawrence, Kansas, out in the country there's a big stone schoolhouse that has no roof and part of one corner is kind of gone, but the architecture students stabilized the stone by pointing it and then one of the architecture classes built an independent roof that doesn't touch the building but protects it from further deterioration. For a while it was starting to fall apart and they did fence it off so that they could work on it more so they had to be cognizant about its condition over time but it just was there. Boyd noted he was in Portland and there was like a little development around the walls of a structure that protected it in a similar way. Beck asked what the interior materials are, is there a wood floor or wood trim anything. Bristow believes it has plaster over stone walls and it's not in great condition right now so it would take some work beyond just cleaning it up to make it passable. Sellergren asked if the City has owned this since 1997, and done nothing to it, why did they want this property. Boyd explained it was part of a larger property that included the land they wanted for the water treatment facility. Wagner stated if there wasn't the history of the house, it would probably be long gone by now. Boyd stated it feels like it needs to be addressed, there's certainly a grant to find a way to cover many of the costs, and there's a lot of opportunities to address it in a way that is respectful to the history like stabilizing with a plaque that explains the story. He noted there's very few structures as old left as they don't have a lot of pre-Civil War structures left. HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 6 of 10 Another of the goals is housing and neighborhoods. This has two pieces, one is ongoing work with the Historic Preservation Fund and partnering with neighborhoods interested in historic preservation. A long-term goal is working to get form-based code in areas that are adjacent or surrounded by historic districts. Boyd noted there's a handful of places that are almost entirely surrounded by historic districts or adjacent to historic districts and those feel like really great opportunities for form-based code. He explained form-based code is a zoning that cares more about the form of the building than the use of the building so there's more flexibility for the developer to make buildings that look and meet the form, there's a lot more flexibility on the use, whether it's more housing, higher density, or live/work spaces or other type of commercial first floor types of things. He feels these are really critical and in areas where there's a lot of developmental fights often so this is a solution to help transition from historic neighborhoods to areas aren't protected and also helps mitigate some of the neighborhood fights that happen in these areas. For example, there was a particular property that's just outside of the Goosetown/Horace Mann Conservation District, literally next door to a historic house that is protected, and there was a big fight so this just seems like a pretty easy solution and the City wants to move to form-based code anyway. Reynolds asked for more definition of form-based production. Boyd explained when they set the kind of the zoning, there's a zoning overlay where they provide architectural details about what to expect the buildings to look like for new construction. Sometimes cities will pre-design things that developers can just get the plans and take them to action but it's for new construction in those areas that is more focused on the building form and in exchange for focusing on the form it gives flexibility on use. For example they can have a live/work space where maybe the first floor is like a law office and the second floor is a residence and it may be in the middle of a neighborhood. Ann Conners Dentistry is an example of what could happen with form-based code, having a dentist office in the middle of a residential neighborhood. The City just passed form-based code for new south side areas to offer more flexibility and more density in those areas. Bristow stated this also can fit with historic neighborhoods, perhaps there can be a little grocery store on the corner that fits within historic neighborhoods so there are not small houses and then a giant commercial building or a giant multifamily building next to it. Reynolds noted one situation where this doesn't work out well has been with the Kum and Go stations, they turned them around to have the building facing the streets rather than the gas pumps and now they have to have some kind of street facing window so now it is just a blank window where they keep all their storage. Boyd is not sure if that is part of the form-based code but does think there's some design reivew in places too that require certain things. He stated as they're thinking about form-based code the City should think about these areas that are completely surrounded by historic districts if existing structures are torn down and new things are built there it's inevitably going to be a fight unless they are in front of it and thoughtful about what those things look like. In the neighborhood realm, the Historic Preservation Fund is an ongoing success. Bristow noted there are two houses, one they've given multiple grants to turn the house into something spectacular. They were able to help a nervous homeowner utilize her insurance plan to remove all the aluminum siding and she got a grant to cover what they wouldn't pay for. The goal is to maintain neighborhoods and the quality of the neighborhood is important. Boyd talked about the idea of historic neighborhoods, they were designed for a variety of income levels to be in existence all in the same neighborhood, they can have a very small house on one side, the other side is pretty modest, and just down the street is a much larger house, all of those on the same block. That doesn't really exist in a lot of new developments and that's what the City is trying to get back to. HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 7 of 10 Lastly Boyd discussed preserving the heritage, it is not just part of the City's values, but it's just part of the core mission. Bristow showed photos of some of long ongoing projects. First was the Summit Street monument where the DAR, back in the 30s, put the plaques. She showed the monument on Court and Summit that marks the southeast corner of the original plat of the City. They got a grant to have a conservator come and study the monument and give recommendations for what to do about it and the general idea is that it probably needs to be moved inside into a museum type setting and then a replica made that goes in that location because it's going to deteriorate from acid rain and the plaque leaching on to it. They reached out to the Old Capitol about it and they weren't interested so maybe City Hall is an option. Boyd stated it literally is the oldest structure in the City as they put it up shortly after they platted the City as this was an oversized survey marker so it needs to be addressed otherwise it will continue to deteriorate. Bristow said they need to figure out where it's going to go, how to pay for getting it there, making a replica and making signage. Next is the Sanxay-Gilmore House, which they do believe is the oldest house within the City limits, the original City limits, because there is one up Park Road, but this is where there was an agreement between the City and the University to move it and make it the nonfiction writing program across the street, but it came in at $2 million to move and rehab it so the University said no and instead they're building a new nonfiction writing building on the spot that the Commission thought was the best place to move the house. It would have been across from the University President's house. The City was, at that time, willing to give the lot across the street from the current location to somebody who would move it, which is a good incentive to get either a premium lot to move it on, or potentially part of a three-way property deal where they move the house to another site that's better for the house and use that lot for something else. So it seems that there's an opportunity to market that and Friends have been working on this particular issue as well. Bristow noted another thing on preserving heritage is to update the College Green Historic District, this house was at 623 College Street and around Halloween 2015, it got struck by lightning and the roof caught on fire and it subsequently got flooded by the fire hose water. Over time it molded. At the same time on Iowa Avenue, there were two houses that were going to come down because of a developer so it was decided to try to relocate one and move it to the College Street location. Staff talked to SHPO before they moved the house to see if they would support it remaining a contributing property in this district and they supported that. Now they actually need to go through the motions, edit the historic districts so that the National Park Service also recognizes that as a contributing property and so that if any future owners want to do something they can get tax credits or whatever. Boyd noted the previous city attorney suggested they update the maps that list key properties contributing and non-contributing. He went through several of the district's a while ago and then made a plan to do three or four districts a year but that just hasn't happened because of lack of staff time. Bristow noted how they classify the properties, how they can adjust guidelines, or the need to update the maps and the classification of properties over time is one thing but changing the National Register nomination is another. All national register historic districts can be updated with supplemental information, so that if they did have a property that wasn't contributing on the National Register nomination, it can be updated to count that as contributing as there are two levels. They should at least go through the maps and revisit the classifications of the properties as they regulate them locally. They should also, at least for this house because it actually relocated, change the National Register nomination. Next onto the house at 2040 Waterfront Drive, at the same time they got the grant for the Summit Street monument the City got a grant to study this house. They knew it was old, it is Friendly Farm, and HISTORIC PRESERVATION COMMISSION February 9,2023 Page 8 of 10 there's a barn there. They thought it was the house of Cyrus Sanders, who was the surveyor who helped plan the City but that was actually not what they found out. They did an intensive site inventory form on this property and found it was Cyrus's brother's house, Richard. Richard actually came first, and then Cyrus came and there's a whole story now in the site inventory form. It was discovered that even though it's not Cyrus's House, the house would still be eligible for listing in the National Register. Cyrus's house, which was total Gothic Revival and is illustrated on one of the old City maps, is just north of that in the middle of the mobile home park. It's covered in vinyl siding and has a fence around it, but it exists and maybe one of their historic barns is there too, which is exciting. So they got this intensive site inventory form, the historian stated it's eligible and staff has done nothing, but anytime they are ready to present it to this Commission they will proceed with that again. The Commission discussed some wordsmithing of the document. MOTION: Wagner moved to approve the 2023 Historic Preservation Commission Work Plan as amended in this meeting. Thomann seconded the motion. The motion carried on a vote of 8-0 (Carl Brown was absent). REVIEW OF THE DRAFT 2022 CERTIFIED LOCAL GOVERNMENT ANNUAL REPORT: Bristow stated they will present this to Council. She noted there's a national component and a local component. The National Historic Preservation Act of 1966 and all of its amendments started the certified local government program, basically because it started SHPO. SHPO gets a historic preservation fund from the feds every year and they distribute it as grants and all sorts of other things that they do that are part of the Preservation Act and part of the CLG program. Iowa is one of the most active CLG programs in the nation. Iowa City has historic districts and conservation districts, all of the historic districts are also listed in the National Register of Historic Places but the conservation districts have no national register components, it's only a local designation. Similarly, there are individual landmarks that are listed in the National Register. There are also local landmarks and there's National Register landmarks that aren't local landmarks. Bristow noted the City also has two historic districts that are listed in the National Register and don't have a local component. One is the Melrose Historic District, south of the hospital and along Melrose and most recently was the designated Downtown Historic District, both of those have no local component. There was a nomination for Manville Heights that never went through and now it's probably not quite eligible because of the amount of changes so it would have to be reevaluated. The City also has a national registered district that was opposed by enough owners, it's the Clinton Street and Railroad Depot Historic District. The floods caused the loss of the Saban School, which was down there in the south side, and when that happened there was an agreement made between FEMA and SHPO who did a study of the general area to see what other resources were there and the consultant found this historic district. However, because the owners opposed the district, the National Park Service only provided an opinion of eligibility. If the owners ever come back and rescind their opposition to the district, then it would automatically be listed, it wouldn't even need to be reviewed again. Bristow showed a map of all of the districts along with the landmarks. She noted this Commission has12 seats, three of which are open, last year, they only had 11 meetings because they skipped December and didn't need additional meetings. The Commission doesn't technically have a budget because it's part of the Neighborhood Development Services budget, but they do an annual mailing that costs about$450 and about $750 for training and other expenses. The Historic Preservation Fund has always been $40,000, this year it was raised to $42,000. The report then goes on and talks about the HISTORIC PRESERVATION COMMISSION February 9, 2023 Page 9 of 10 National Register properties first, because that's what most of the CLG communities have, and they list any properties that had work done to them. The Commission reviewed about 36 properties that were altered. The next part of the report talks about the local designations and the Commission did locally designate one landmark last year, the John and Anna Vrchoticky Prybil Cottage. The report also discusses public education and how they assist with other groups and how they assist property owners. This year they had 89 applications for historic review out of 246 inquiries. Sometimes that's multiple inquiries on a property but only counted once. 2021 was the biggest last year, there was 276 inquiries and 118 applications. Public education outreach includes annual awards, and this year is the 40th annual. The report asks about challenges and successes, challenges being open positions on the commission, lack of contractors and people who can draw things, successes being the historic preservation fund increase. MOTION: Beck moves to approve the 2023 CLG annual report as amended. Sellergren seconded the motion. The motion carried on a vote of 8-0 (Carl Brown was absent). REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Minor Reviews: 533 South Lucas Street Basement window replacement and egress window installation. This house needed a basement egress window, and the ground actually slopes so much away from this house that their window well will be about eight inches tall so they're just going to use landscaping limestone block for that instead of trying to match the foundation. They also had some other deteriorated basement windows that were approved to replace as well. CONSIDERATION OF MINUTES FOR JANUARY 12, 2023: MOTION: Sellergren moved to approve the minutes of the Historic Preservation Commission's January 12, 2023,meeting, as written. Beck seconded the motion.The motion carried on a vote of 8-0 (Carl Brown was absent) COMMISSION DISCUSSION: Bristow discussed finding a time for the March meeting, March 14 would fall during spring break and they may not be able to have a quorum, March 22 or March 23 may work so she asked that Commissioners hold those dates until she can confirm. ADJOURNMENT: Thomann moved to adjourn the meeting. Reynolds seconded. The meeting was adjourned at 6:50 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2022-2023 TERM 2/15 3/10 4/14 5/12 6/9 7/14 8/11 9/8 10/13 11/10 1/12 2/9 NAME EXP. BECK, 6/30124 X X -- X O/E O/E X X O/E X X X MARGARET BOYD, KEVIN 6/30/23 O/E X X X X X X X X X X X BROWN, 6/30/23 O/E X X O/E X X O/E X X X O/E O/E CARL DEGRAW, 6/30/22 X X X X X - — - - SHARON ECKHARDT, 6/30/24 - - — X X COLE KUENZLI, 6/30/22 O/E X X X X CECILE LARSON, 6/30/24 X O - X X X O/E O/E O — - - KEVIN SELLERGREN, 6/30/22 X X X X X O/E O/E X X X X X JORDAN STORK, NOAH 6/30/24 X O/E X O/E X X X X X X X X THOMANN, 6/30/23 X O/E X X O/E X X X X X X X DEANNA VILLANUEVA, 6/30125 — - - X X O/E O/E X X X NICOLE WAGNER, 6/30/23 X X -- X X X X O/E X O/E X X FRANK WELD- 6130/25 — — X X X O/E X X X REYNOLDS, CHRISTINA KEY: X = Present O = Absent O/E= Absent/Excused --- = Not a member Item Number: IP12. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Library Board of Trustees: February 23 Attachments: Library Board of Trustees: February 23 IOWA r4W PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes February 23, 2023 2°d Floor - Boardroom Regular Meeting - 5:00 PM DRAFT Carol Kirsch - President Joseph Massa John Raeburn Tom Rocklin - Vice President Claire Matthews Hannah Shultz DJ Johnk - Secretary Robin Paetzold Dan Stevenson Members Present: DJ Johnk,Carol Kirsch,Joseph Massa,Claire Matthews, Robin Paetzold,Tom Rocklin, Hannah Shultz, Dan Stevenson. Members Absent:John Raeburn. Staff Present: Elsworth Carman, Sam Helmick,Anne Mangano,Jen Miller, Brent Palmer,Jason Paulios, Katie Roche. Guests Present: Charlie Johnk,Grace Le Sage. Call Meeting to Order. Kirsch called the meeting to order at 4:59 PM.A quorum was present. Approval of February 23, 2023 Board Meeting Agenda. Matthews made a motion to approve the February 23, 2023 Board Meeting Agenda.Johnk seconded. Motion passed 8/0. Public Discussion. Paulios introduced Grace Le Sage, new practicum student at Iowa City Public Library from the School of Social Work at the University of Iowa. Le Sage is a senior researching social work services in library settings. Items to be Discussed. Director's Evaluation.Carman requested his evaluation be conducted in a closed session. Stevenson made a motion to adjourn the meeting pursuant to Iowa Code section 21.5.1.i for the purposes of evaluating the Library Director. Rocklin seconded. Motion passed 8/0 by roll call vote: Kirsch, Matthews, Rocklin,Johnk, Stevenson, Shultz, Paetzold, Massa.The meeting closed at 5:03 PM. President Kirsch reconvened the meeting at 5:43 PM.The evaluating committee recommended increasing Carman's salary by 3%.Johnk made a motion to approve the salary increase. Paetzold seconded. Motion passed 8/0 by roll call vote: Kirsch, Matthews, Rocklin,Johnk, Stevenson,Shultz, Paetzold, Massa. Set Calendar for Next Fiscal Year.Matthews asked if one day for staff training at Inservice Day was enough. Carman shared historically Inservice Day has been held one full day a year in a desire to be open to the public If you will need disability-related accommodations in order to participate in this meeting,please contact len Miller, Iowa City Public Library, at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY r4W PUBLIC LIBRARY as much as possible.Carman felt two days a year would be beneficial and is interested in benchmarking with other libraries. Kirsch said there was a tremendous amount of work and fair amount of expense involved in Inservice Day that should be considered.Carman felt more frequent trainings would provide focused time for regular procedural training like fire drills,which may require less prep time.Carman spoke with Terri Byers about the calendar for union conflicts and Byers supported the document.Johnk made a motion to approve the calendar. Shultz seconded. Motion passed 8/0. Staff Reports. Director's Report.Carman noted parking changes were supported as expected.Carman was pleased to see patron behavior returning to a moderate level. Iowa Legislative Update. Carman shared there are a number of proposed bills staff are monitoring and concerned about.The Leadership Team has connected with City Legal,the Law Library,and the State Library to do a close review of the text in the bills proposed.Carman noted the update Mangano wrote for the Board Packet.Carman said newly introduced Senate File 356 proposes property tax reforms that specifically strikes out library levies.This would have a negative impact on all Iowa libraries that currently have a levy, including Iowa City Public Library.Carman thinks the amount of legislation targeting libraries is significant and scary. There are threats to access of materials,governance and oversight,and funding. Logistically implementing any of the proposed restrictions would take immense and specialized staff power to change policies, material records, borrower records,and tax reform. Helmick, Mangano,and other Coordinators are acting where there is appropriate action to take. Matthews asked if there was a recent vote. Helmick said yes, senate subcommittee hearing on bill 1145 would allow books banned in one school district to be banned across all school districts in Iowa.The Iowa Library Association sent Michelle Kruse, School Library Association President,to speak to the untenable logistics regarding this bill.Carman said as you dig into the language of the bills there is a clear focus against LGBTQ material and any lived experience outside of white people.Carman said you could easily cover these bills in a news story making it seem logical and beneficial to the community. Kirsch,as a former state employee,felt the scariest bill proposed is the reorganization of the State Library. Mangano said changing who oversees the State Library would directly tie to library accreditation.The proposed bills could put the library in a position of choosing between adhering to professional ethics or law. Carman said the loss of accreditation with the state would be significant. Helmick shared there will be a phase two of the reorganization bill and now is the time for our community to share their voices. Massa asked if any of the library groups are trying to reach out to conservative legislative members to reason with them. Massa believes Republicans will close ranks if it turns into an argument of right vs wrong. Helmick shared as a Republican and as President of the ILA they have spoken directly to Republican leaders.Carman said there is very organized citizen activity around material access such as Moms for Liberty and Gays against Groomers. Carman felt it was important to reach groups across the political spectrum to explain why these bills are damaging. Paetzold noted the recommended action steps and suggested strategizing how the Board should approach this. Rocklin and Shultz agreed that a Board statement would be appropriate. Paetzold suggested forming a committee to draft the statement.Carman thought a Board statement would be useful and could be applied in multiple places.Carman noted Mangano's Legislative Update and felt it could serve as a basis to start from. Kirsch asked if any Trustees would be interested in serving on the committee. Rocklin asked if ILA had any talking points to go from. Helmick shared they have personally made statements but noted ILA is reluctant to do so because they aren't sure if the State Librarian would survive that. Matthews noted ILA's Call to Action letter. Rocklin and Matthews agreed that Mangano's report could be used.Carman felt a Board Statement would be an opportunity to explain the situation using accessible language and noted the intentionally If you will need disability-related accommodations in order to participate in this meeting,please contact len Miller, Iowa City Public Library, at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY r4W PUBLIC LIBRARY exclusionary way legal documents are penned.Matthews&Johnk volunteered to serve on the committee. The Trustees tentatively chose to meet before March 71" for Advocacy Day. Matthews left at 6:07 PM. There was discussion about the date for the next meeting and travel to Advocacy Day. Monday, March 6, 2023 was proposed for a Special Meeting of the Library Board of Trustees. Children's Services. Pilkington absent. Kirsch asked how ICPL partnered with Moline Public Library for the Lunar New Year program. Paulios said Moline saw our event and inquired about it. Collection Services. None. IT.Johnk appreciated the report. Development Report. None. Miscellaneous:News Articles. Kirsch liked the articles created by staff Librarian,Anne Wilmoth. President's Report. Appoint Nominating Committee. Raeburn, Paetzold,and Kirsch will serve on the nominating committee. Announcements from Members. None. Committee Reports.Johnk shared there was a Foundation meeting. Roche said the main talking points of the meeting were shared in the Development Report. Roche is writing a business plan for the Foundation. Communications. None. Consent Agenda.Johnk made a motion to approve the Consent Agenda. Rocklin seconded. Motion passed 8/0. Kirsch asked about adult material gift books on page 40 of the Disbursements Report. Miller explained it is the name of the account gift books are purchased from. Mangano shared that the Library gets money from the Friends Foundation for the purpose of purchasing books with specific topics. Roche shared there have been many recent donations for adult materials. Set Agenda Order for March Meeting. Johnk made a motion to approve the March meeting as proposed. Shultz seconded. Motion passed 7/0. Adjournment. Kirsch adjourned the meeting at 6:20 PM. Respectfully submitted, Jen Miller If you will need disability-related accommodations in order to participate in this meeting,please contact len Miller, Iowa City Public Library, at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. a x x x x x x x x x a a a x x x x x x x x x a a a � x Wo x Wo x x x x a a a x x x x x x x x x ao a x x x x x x Wo x x a � x Wo Wo x x x x x x a x x x x x x x x a x x x Wo Wo x x x a a o a o m o r w s V t pQ Z 'r F V W V Ov i — — — — — — — — — — W W N Z V K.E V V O ° V V Z a o 3 o � - ` z c E o � v � w � u ° u a ° ° �° r x o Y x 0 0 z ¢ Item Number: IP13. CITY OF IOWA CITY COUNCIL ACTION REPORT March 16, 2023 Library Board of Trustees: March 3 Attachments: Library Board of Trustees: March 3 IOWA r4W PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes March 6, 2023 2°d Floor - Boardroom Special Meeting - 4:00 PM DRAFT Carol Kirsch - President Joseph Massa John Raeburn Tom Rocklin - Vice President Claire Matthews Hannah Shultz DJ Johnk - Secretary Robin Paetzold Dan Stevenson Members Present: DJ Johnk,Carol Kirsch,Joseph Massa,Claire Matthews, Robin Paetzold,John Raeburn, Tom Rocklin, Hannah Shultz, Dan Stevenson. Members Absent: None. Staff Present: Elsworth Carman, Sam Helmick,Anne Mangano,Jen Miller, Katie Roche. Guests Present: None. Call Meeting to Order. Kirsch called the meeting to order at 4:00 PM.A quorum was present. Approval of March 6, 2023 Board Meeting Agenda. Shultz made a motion to approve the March 6, 2023 Meeting Agenda.Johnk seconded. Motion passed 9/0. Public Discussion. None. Items to be Discussed. Review and Adopt Will Board of Trustees Statement Concerning State Legislation Ramifications for Public Libraries. Johnk shared the committee chose to focus the main intent of the statement on the reorganization bills.Johnk gave tremendous thanks to Matthews and Mangano. Matthews noted the recent ILA statement on intellectual freedom and felt it might be added to the statement. Matthews felt the public might not be as aware of the bill to reorganize the State Library. Paetzold asked who the target audience is for distributing the letter.Johnk said newspapers. Matthews said the general public. Kirsch asked for clarification on the second to last paragraph.Johnk said if the Library gets to an impasse choosing between our values or remaining open, ICPL may need to reevaluate our standing with accreditation. Rocklin clarified that the library might be put in a position where it doesn't seek reaccreditation because doing so would be in direct conflict with library values. Paetzold agreed it could be in direct conflict with library ethics on a national level.There was discussion about rephrasing the paragraph for clarity or excluding the paragraph due to the jargon of accreditation. Paetzold suggested a conflict could be quickly approaching between libraries and the State. Paetzold said the If you will need disability-related accommodations in order to participate in this meeting,please contact len Miller, Iowa City Public Library, at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY r4W PUBLIC LIBRARY problem wasn't just theoretical with library accreditation guidelines becoming inconsistent with national library standards. Matthews suggested rephrasing to,"weigh the value of state library accreditation against national library standards". Massa asked what accreditation does for ICPL.Johnk said accreditation allows ICPL to participate in inter- library loans and receive funding. Paetzold said accreditation is a national standard for libraries.Johnk shared ICPL would lose the ability for school kids to check out books with their AIM cards. Paetzold said accreditation is the backbone of ICPL's intellectual freedom argument as an institution. If ICPL loses accreditation there is only a philosophical argument and not an operational one.Carman said to become accredited we submit a lot of data to the State Library such as what we do,who we serve,our operational standards, staff education requirements,etc.Carman worried the State could add new data points to their accreditation requirements such as filtering internet stations or restricting materials with critical race theory to minors. Massa asked if accreditation affects the library budget. Rocklin confirmed yes, ICPL would be very hard pressed without it. Mangano asked for clarification on the final language of the statement. Matthews suggested rephrasing the last few words,national library standards to core library standards.There was consensus among the Trustees to change the line. Raeburn doesn't think people understand accreditation and it is better to get rid of it as it isn't essential to the argument. Shultz suggested keeping the intent of the sentence but removing the word accreditation. Helmick suggested changing the wording to"accreditation which is necessary for state funding to align with core values'. Stevenson liked this suggestion as it clarified the relationship between funding and accreditation. Matthews suggested replacing the word accreditation with State support. Massa supported the change. Kirsch agreed. Carman inquired if the statement should state the reorganization bills are proposed.Johnk said the committee discussed this and felt it was important to share the bill is coming and that is where the intentions lie. Matthews said the bills are moving fast with lots of support; people view them as a money saver. Raeburn asked if other local libraries are making similar statements.Carman said he wasn't aware of any. Raeburn noted recent articles by The Gazette and New York Times showcasing how wonderful libraries are and felt if other libraries were writing similar statements it could become a story.Johnk agreed.Carman said staff could engage other libraries in this conversation and when the last Board statement came out other libraries on a national level followed with similar statements. Raeburn felt the State was making a shameless power grab. Matthews said the Governor's office is doing this to have more control over salaries. Kirsch asked if the State Library reports to a Board with control to hire and fire.Carman said yes, but noted the Commission could be eliminated. Paetzold said there have been long held vacancies on the Board because the Governor has refused to fill them. Helmick said historically the seats on the Board have been required to be bipartisan. Paetzold noted the bipartisan seats have remained empty for a very long time. Rocklin made a motion to approve the statement with the amendment of one sentence. Shultz seconded. Motion passed 9/0. Paetzold asked how the statement would be distributed. Matthews said it would be distributed the same way the last statement on intellectual freedom was shared.Johnk agreed. Mangano shared staff would take care of distributing the statement to local news outlets. Adjournment. Kirsch adjourned the meeting at 4:24 PM. Respectfully submitted, Jen Miller If you will need disability-related accommodations in order to participate in this meeting,please contact len Miller, Iowa City Public Library, at 319-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. a x x x x x x x x x a a a x x x x x x x x x a a a � x Wo x Wo x x x x a a a x x x x x x x x x ao a x x x x x x Wo x x a � x Wo Wo x x x x x x a x x x x x x x x a x x x Wo Wo x x x a a o a o m o r w s V t pQ Z 'r F V W V Ov i — — — — — — — — — — W W N Z V K.E V V O ° V V Z a o 3 o � - ` z c E o � v � w � u ° u a ° ° �° r x o Y x 0 0 z ¢ ig . =00W44 IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 oiwEcroa EISworm Carman•moss 319-356-5200•,"319-356-5494•iepl.org March 6, 2023 The Iowa City Public Library Board of Trustees Supports an Independent, Nonpolitical State Library of Iowa This year's legislative session will prove to be a significant one for the people of Iowa, and if we do not act in the best interests of our citizens, we stand to witness irreparable damage to libraries in our state. The current proposal to drastically reorganize the state government has the potential to limit the liberties and rights of Iowans to access knowledge. We feel that this is a critical turning point for the future of our State, and stand in strong opposition to these measures. Reorganization bills SSB1123 and HB126 move the State Library to the Department of Administrative Services. This would eliminate the oversight of the current citizen-led commission, making the State Librarian a political appointee. This will transform the State Library of Iowa from one of the most open and accessible decision-making state libraries to one of the least equitable and transparent in the nation. A library's unique position in a community requires specialized support, funding, and the ability for all Iowans to have access to all materials throughout the state. The State Library oversees crucial services to all public libraries and the communities they serve. From distributing federal funds to providing training to librarians to ensuring public libraries are meeting accreditation standards, the State Library ensures all Iowans have access to information and library resources. If this legislation passes, it will put all public libraries in a difficult position to weigh the value of state funding against core library standards. Restructuring administrative oversight of these institutions will make every public library vulnerable to shifting political motivations. Libraries have long stood as entities independent of political fluctuations, each considering how to best serve their community. The Iowa City Public Library Board of Trustees supports the State Library of Iowa as the infrastructure for funding and collaboration in Iowa's exceptional public library system. Adopted and approved by the Iowa City Public Library Board of Trustees on March 6, 2023.