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HomeMy WebLinkAbout2023-03-30 Info Packet I r 1 A.R ,'w=1Q City Council Information Packet CITY OF IOWA CITY March 30, 2023 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule April 4 Work Session IP2. Work Session Agenda IP3. Pending City Council Work Session Topics Miscellaneous IP4. Memo from Neighborhood & Development Services Director: 2022 Affordable Housing Action Plan Update IP5. Memo from City Clerk: Joint Entities Meeting Agenda Items for April 17 IP6. Civil Service Examination: Mass Transit Operator Draft Minutes IP7. Airport Commission: March 9 IP8. Airport Commission: March 20 IP9. Senior Center Commission: March 16 IP. Email from Councilor Harmsen: FYI [Rochester Avenue Reconstruction Project Discussion] March 30, 2023 City of Iowa City �®ice i CITY OF IOWA CITY IP2. IP3. IN IP5. IP6. IP7. IP8. IP9. March 30, 2023 City Council Information Packet March 30, 2023 Council Tentative Meeting Schedule Co cil Tentative Meeting Schedule April 4 Work Session Work Ses 'on Agenda Pending City ouncil Work Sessio opics Miscel neous Memo from Neighbo ood evelopment Services Director: 2022 Affordable Housing Action Plan da Memo from City Clerk: o t Entities Meeting Agenda Items for April 17 Civil Service Exami tion- M s Transit Operator Draft It i Estes Airport Comm' sion: March 9 Airport Co mission: March 20 Senior nter Commission: March 16 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule Subject to change CITY IOWA CITY March 30, 2023 Date Time Meeting Location Tuesday,April 4,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,April 17,2023 4:30 PM Joint Entities Meeting TBD Hosted by City of University Heights Tuesday,April 18,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 2,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 16,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 6,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 20,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 11,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 17,2023 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Tuesday,August 1,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 15,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 5,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 19,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 3,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 16,2023 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community Sch Dist Tuesday,October 17,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday, November 6,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 21,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 12,2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Work Session Agenda Attachments: Work Session Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability-related accommodations in order to participate in this program/event, please contact Kellie Fruehling at 319-356-5041, kellie- fruehling@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Iowa City City Council - Work Session Agenda =; .1�,� Work Session April 4, 2023 - 4:00 PM CITY OF IOWA CITY Emma J. Harvat Hall 410 E. Washington Street www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • httcs:llcitychannel4.com/live • h>tos://www.youtube.com/user/citychannel4/live • hftps.//facebook.com/CitvofJowaCit 1. Riverfront Crossing Orchard Subdistrict Discussion 2. Rochester Avenue Reconstruction Project Discussion 3. Clarification of Agenda Items 4. Information Packet Discussion [March 23, March 30] Council direction needed on the following: 1. (IP5) Memo from City Clerk: Joint Entities Meeting Agenda Items for April 17 5. University of Iowa Student Government (USG) Updates 6. Council updates on assigned boards, commissions, and committees Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Pending City Council Work Session Topics Attachments: Pending City Council Work Session Topics CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS March 30, 2023 FY23-24 Strategic Plan Action Item Topics Requiring Council Discussion: • Explore legal steps to discourage or prevent bad faith and predatory property investors • Initiate a Comprehensive Plan update and subsequent Zoning Code review to more broadly incorporate form-based principles with emphasis on growth areas first and infill areas next, expanded missing middle housing allowances, minimum density requirements, and streamlined approval processes(Suggested Joint Meeting with Planning and Zoning Commission) • Advance prioritized recommendations in the 2022 Affordable Housing Action Plan. Work with partners to undertake significant-scale affordable housing efforts • Fully evaluate the feasibility and funding sources needed for a zero-fare transit system • Develop a vision statement for a singular regional transit system with metro Johnson County entities and obtain initial commitments to study a regional system from each entity's elected officials • Explore opportunities to utilize the CRANDIC right-of-way for passenger rail,bus rapid transit,or pedestrian usage • Evaluate with the State of Iowa reverting Dodge and Governor to 2-way streets • Utilizing American Rescue Act Funds,execute on agreeable recommendations in the Inclusive Economic Development Plan with a particular focus on actions that build long-term support and wealth-building opportunities for systemically marginalized populations • Work collaboratively with Johnson County and other stakeholders to launch a community violence intervention effort in close cooperation with local law enforcement Other Topics: • Quarterly American Rescue Plan Act(ARPA-SLRF)update • Consider a strategic plan decision-making framework • Lead private water service line replacement presentation • Develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. Note:Some items on the Pending List may require staff research and information gathering prior to scheduling. Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Memo from Neighborhood & Development Services Director: 2022 Affordable Housing Action Plan Update Attachments: Memo from Neighborhood & Development Services Director: 2022 Affordable Housing Action Plan Update r � -4 CITY OF IOWA CITY MEMORANDUM DATE: March 10, 2023 TO: Geoff Fruin, City Manager FROM: Tracy Hightshoe, Neighborhood & Development Services Director RE: 2022 Affordable Housing Action Plan Update In 2020, City Council directed staff to create an Affordable Housing Steering Committee to aid in the development of a new affordable housing plan that builds off the Affordable Housing Action Plan approved in 2016. After over a year of review and public input staff presented the 2022 Affordable Housing Acton Plan to City Council for their review at their May 3, 2022 work session. Following presentation of the plan, staff initiated implementation of the 29 action steps. The recommendations were categorized based on 1) existing policies and programs; 2) development regulations; and 3) programs and policies to implement if additional funding is made available based on household income. This memo provides an update about the status of the actions identified in the plan. Existing Policies and Programs Since May of 2022 several items under Existing Policies and Program have either been completed or are in progress. Some of the major accomplishments to date include: • The Affordable Housing Location Model was discontinued, and funding criteria revised to focus on incentivizing affordable housing in all neighborhoods. To date, three rental acquisition projects are moving forward that would have been ineligible for City funding under the former model. This change has helped projects that were behind schedule to move forward. • The HCDC process has been revised to provide greater transparency in funding. Both the Housing and Community Development Commission (HCDC) and Community Development staff score the applications received based on pre-approved funding criteria and funding recommendations are based on those scores. • An agreement was entered with Shelter House to implement the Risk Mitigation Fund to incentivize private landlords to rent to households or individuals with limited incomes, poor rental or credit histories, and/or a criminal background. Funds are anticipated to be available this spring and will cover excessive damages to a rental unit, lost rent or legal fees beyond those covered by a security deposit, up to $3,500. Eligibility for these funds will be limited to landlords renting to households receiving assistance through various programs such as Rapid Rehousing and Mainstream housing vouchers that serve extremely low income households. The agreement also provides for additional staffing to prevent evictions and increase housing stability for those at risk of homelessness in our community. • In January the first technical assistance meeting was held with area affordable housing providers to present information on what City resources are available to support their affordable housing efforts as well as introduce City staff who administer housing related r � -4 CITY OF IOWA CITY MEMORANDUM programs and policies. A funding guide for developers was provided and the information placed on the City's website. This free training will be provided annually. Development Regulations Many of the Affordable Housing Action Plan's Development Regulation recommendations are in progress. The annual work plan for Urban Planning includes several prioritized items based on the Council's Strategic Plan in addition to affordable housing related items. Recommendations provided through the City's Invest Health collaboration grant with Logan Simpson Consultants addressing barriers in our zoning code that negatively impact housing supply will also be incorporated. • One of Logan Simpson's recommendations focused on changes the City can make to increase flexibility in our zoning code that supports development of smaller residential units such as Accessory Dwelling Units (ADUs), duplexes, triplexes, fourplexes, and small apartment complexes if limited in building mass, bulk, and scale to that within the surrounding neighborhood. These changes align with Council's Strategic Plan to encourage compact neighborhoods with diverse housing types and land uses. The consultant recommended allowing various building forms by right and focused on expanded flexibility in lot size and standards, setbacks, common space requirements, parking reductions, and allowance of ADUs in all residential zones. • The consultant also recommended increasing administrative reviews (staff reviews that do not go to the planning and zoning commission or City Council) and approvals of applications that meet minimum standards to facilitate development. Local development processes that make decisions on a case-by-case basis, rather than following consistent, transparent rules, increase the uncertainty and risk of development, which translates into higher costs. • The Southwest District Plan-Rohret Subarea was completed to facilitate form based code principles in greenfield areas of development. This area was prioritized as installation of utility infrastructure this construction season will open the area for development. • The City budgeted funds in FY24 for a consultant to update the Comprehensive Plan to achieve Council's goals of greater density and a variety of housing types in our residential zones. A substantial Comprehensive Plan Amendment is a multi-year endeavor with a great deal of public engagement. Changes to the Comprehensive Plan may include consolidating or reducing district plans and substantially expanding the scope of allowed types of housing in single family residential zones. • Additional identified action steps may proceed without a Comprehensive Plan amendment. Urban Planning will proceed with the planning, research and drafting of code amendments that align with the current Comprehensive Plan such as the allowance of ADUs and duplexes under more circumstances in residential zones. r � -4 CITY OF IOWA CITY MEMORANDUM Additional Funding Opportunities The City has received additional extraordinary funding through the American Rescue Plan Act (ARPA) and other federal funds focused on COVID impact recovery. As mentioned previously the City entered a three-year pilot program with Shelter House to expand our efforts to prevent eviction and increase housing stability for our most vulnerable residents. This includes funding to staff Coordinated Entry, housing navigation, eviction prevention and housing stabilization efforts. The pilot project will also restart the RentWise tenant education courses and begin administration of the Landlord Risk Mitigation program. The City anticipates allocating approximately $2.5 in ARPA funds, as well as other City funds reserved for affordable housing, to support large scale affordable housing projects yet to be identified. Staff has been in discussions with the Housing Trust Fund to administer this funding through future allocation cycles. A spring/summer work session is planned to obtain Council input to establish funding parameters. The City's Housing Authority office is partnering with Horizons, A Family Service Alliance, to provide an Introduction to Homeownership Workshop for potential South District applicants and Housing Choice Voucher holders who are interested in converting their voucher to homeownership. Quarterly workshops were initially planned, but due to considerable interest sessions will be scheduled monthly until the demand has been met. The City will continue its partnership with GreenState Credit Union to provide downpayment assistance for low-income homebuyers. The program increases homeownership opportunities through more lenient underwriting and downpayment assistance for households under 80% median income that do not meet traditional financial parameters in an effort to close the racial homeownership gap in Iowa City. GreenState pays for homebuyer counseling through Horizons for their applicants. Pending a funding award through the FY24 CDBG/HOME allocation process, we will expand this partnership to Hills Bank to further serve income-qualified homebuyers. Additional lenders have contacted us to determine how they can also become a partner in this program. Our Housing Rehabilitation staff are partnering with Climate Action Outreach staff to incorporate energy efficiency improvements in the South District Affordable Homeownership Program homes to reduce energy costs for homebuyers under 80% of median income. Conclusion Since last May City staff have worked to complete many of the steps identified in the 2022 Affordable Housing Action Plan. The City will continue to work on those remaining action steps, while incorporating the goals and values of the Council's Strategic Plan. Staff anticipates updating Council every six months on our progress. The table below highlights our ongoing activities and the status of each action step identified in the Affordable Housing Action Plan. Cc: Housing and Community Development Commission March 2023 Update-2022 Affordable Housing Action Plan Summary of Recommendations Existing Policies and Programs Activity status Discontinue Affordable Housing Location Model and consider incentives or prioritization policies that encourages Resolution to discontinue model approved on 1 affordable housing in all neighborhoods. 10.18-22 Completed 2 Require staff analysis and funding recommendations of CDBG/HOME housing applications before"CDC review. Initiated since FY23 CDBG/HOME recommendations Completed Staff revised FY24 CDBG/HOME Application Guide to Further define how CDBG/"OME funds will be allocated to improve transparency(e.g.full funding for top-ratedn se tra nspa rency.Criteria set,top rated applications applications,partial funding based on scores,etc.). to be considered for funding first. Funding based on 3rCompleted City staff and Council will consider the 3%increase annually.The FY24 budget does not contain an increase due to budget constraints and millions in one-time ARPA dollars that are expected to bolster affordable housing 4 Allocate funds to the Affordable Housing Fund with a goa l of a 3%annua l increaseefforts in FY24. Ongoing Affordable Housing Fund:Include the LIHTC reservation with the"TFIC allocation. If no LIHTC projects apply during Changed process. If the LIHTC set-aside remains the annual allocation or if an approved Ll HEC project does notget IFA fundin,allow the HEFIC W make those funds unallocated after 2nd allocation cycle,funding released 5 available for general applications. for"TFIC general allocation. Completed Agreement entered with Shelter House on 6 ImplementHe Risk Mitigation Fund. 1-162023. Expect outreach and availability this spring. In progress Staff revised FY24 CDBG/HOME Application Guide. CHDO and non-profit housing developers in good standing receive additional points in the scoring criteria. Enact policy that prioritizes partnerships with not-for-profit affordable housing developers/organizations to Criteria set,top rated applications are considered for 7 preserve affordable housing units in all housing programs. funding first. Funding based on scores. Ongoing Allow non-profit affordable housing developers to applyfor additional funds to support ongoing operations Developed funding guide for developers.Placed 8 (Opportunity Fund,HOME CHDO funds,etc.). Opportunity Fund and Emergent applications on website. Ongoing Developed funding guide for developers of affordable housing. Placed information on website. Allow developers of affordable housing to apply for technical assistance needs from a variety of city programs, (www.icgov.org/affordablehousing).Applications for the including but not limited to,the Affordable Housing Opportunity Fund and Climate Action grants. Opportunity Fund and Emergent Funds now available online. Held first annual TA meeting with housing providers on 1/11/2023 to educate on City housing 9 assistance opportunities. Ongoing Encourage,but not mandate permanent affordable housing in new residential annexations. Withfuture Ongoing as opportunities arise. annexations explore partnerships and funding opportunities to secure permanent affordability when possible. 10 Ongoing Fall 2022 partnered with UISG on magnets regarding where to go with leasing/housing/discrimination issues. Tips for First Time renters on website (www.icgov.org/rentertips)and promoted each fall to 11 Increa se efforts W educate all tenants a bout tenant rights and responsibilities and how W address housing issues. university students. Ongoing Development Regulations Applicable to both single and multi-family: Encourage infill developmentfiexibility by reducing the minimum amount of land eligible to apply for a planned 12 overlay zoning. I Contained in Urban Planning work plan. Create form based code regulations for a dditional neighborhoods,focusing on growth a rea s first and then infill South District-Complete,SW District-Rohret Subarea- 13 locations. Complete. Ongoing Appl fable to Single Family: Duplex in SF zones-contained in Urban Planning work plan. ADUs under separate item. FY24 budget includes Allow by right more types of dwelling units in single family zoning districts such as duplexes and zero-lot line Comprehensive Plan update to a chieve greater density in 14 structures in more locations. (Note:Comprehensive Plan amendment may be required. Possible consultant.) residential zones for va rious types of dwell ing units. In progress 15 Increa se the a llowable number of bedrooms in duplex a ndzero-lot line structures in single fa mily zoning districts. Contained in Urban Planning work plan. 16 Allow a rcessory dwelling units ADUs under more circumstances and in more locations. Currentl draftin a endments to ADU standards. In progress A I fable to Multi Famil : 17 Facilitate multi-family development by purchasing land to be developed. Contained in Urban Planning work plan. Conduct a City initiated rezoning to allow multi-family housing or mixed use in areas supported by the 18 Comprehensive Plan.(Note: Comprehensive Plan amendment may be quired. Possible consultant.) Contained in Urban Planning work plan. Allow multi-family dwelling units with more than three bedrooms when required to meet local,some or federal Currently researching/analyzing bedroom restrictions in 19 affordable housing funding parameters such as the LIHTC program. MF dwelling,. In progress If additional funds are allocated/reserved for affordable housing,recommendations based on household income: 0-30%Medan Income Recommendations: Seek proposals for a local landlord risk mitigation fund for hard to house tenants and secure funding to operationalize it annually. Encourage proposals that seek partnerships with regional entities(Johnson County, Coralville,and North liberty)to expand housing options and landlord participation. Agreement entered with Shelter House on 20 1-10-M23. Expect outreach and availability this spring. In progress Continue to support existing permanent supportive/Housing First prciects,expanding into projects for families 21 experiencing chronic homelessness. Discussions with the Housing Trust Fund to seek proposals,review,allocate and fund large investments in Allocate ARPA funds a nd future City funds to support larger investments in affordable housing.prioritizing affordable housing. City will setfunding parameters 22 permanent affordability. (Summer 2023. Increase funding for Mose improvements that improve energy efficiency,lower utility costs,supports aging in place 23 linitiatives and improves home safety. Provide grants where feasible. 31-6096 Medan Income Recommendations: 24 Provide additional funds to support security deposit assistance. Agreement entered with Shelter House on 1-10-M23 for the Housing Stability Pilot ProjectwiM 25 Support and expand eviction prevention programs. ARPA funds(3 year project. Ongoing Partnered with Climate Action Office to incorporate Provide a ddiiona l grant funding for energy efficiency improvements that lower utility costs. energy efficiency improvements into the South District homes as rehabilitation commences to benefit owners 26 under W%MI through reduced utility costs. Ongoing Partnered with Horizons to provide Intro to Homeownership workshops for South District potential applicants and voucher holders. First class 3/8/2023. 27 Support downpayment assistance,including credit and financial counseling to potential homebuyers. Will schedule monthly until demand is met. Ongoing 61-W0%Median Income Recommendations: Partnered with Climate Action Office to incorporate Provide a ddiiona l grant funding for energy efficiency improvements that lower utility costs. energy efficiency improvements into the South District homes as rehabilitation commences to benefit owners 28 under F0%MI through reduced utility costs. Ongoing Partnered with GreenStste Credit Union for CDBG/HOME downpaymentassistance. Greenstate pays for homebuyer financial counseling through Horizons for 29 Support downpayment assistance,including credit and financial counseling to potential homebuyers. their a pplicants. Ongoing Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Memo from City Clerk: Joint Entities Meeting Agenda Items for April 17 Attachments: Memo from City Clerk: Joint Entities Meeting Agenda Items for April 17 ice.®oaf CITY OF IOWA CITY MEMORANDUM Date: March 29, 2023 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Joint Entities Meeting Agenda Items for April 17 The next joint meeting with City Councils of Johnson County municipalities, the Johnson County Board of Supervisors, the Iowa City School District and neighboring school districts will be held on Monday, April 17, 2023. The meeting will be hosted by the City of University Heights. Please come prepared to discuss agenda items you would like to include on that agenda at the next Council work session on April 4th. A complete agenda and meeting date confirmation will be available in your packet preceding the April 17th joint meeting. Item Number: IP6. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Civil Service Examination: Mass Transit Operator Attachments: Civil Service Examination: Mass Transit Operator r Z rlll ��� • Y1Ytaa��ll CITY OF IOWA CITY 410 East Washington Street Iowa CI1y. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX wwW.icgov.org March 22, 2023 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. Wade Wilson Iowa City Civil Service Commission �04/,- Rick Wyss Item Number: IP7. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Airport Commission: March 9 Attachments: Airport Commission: March 9 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION March 9, 2023—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco (Via Zoom), Scott Clair (Via Zoom) Chris Lawrence Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Travis Strait, Kitzy Lemke, Carl Byers (zoom) RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. APPROVAL OF MINUTES Bishop moved to accept the minutes of February 9, 2023, seconded by Clair. Motion carried 3-0 (Orozco Absent, Lawrence Abstain) PUBLIC COMMENT - None ITEMS FOR DISCUSSION /ACTION a. Hangar A Mural Project— 1. Consider a resolution approving contract with Jenna Brownlee — Tharp stated that they were still working on the contract with the artist and asked the Commission to defer this until their next meeting. Tharp stated he hoped they would be able to approve it then. Tharp stated that they still needed to discuss the fundraising piece. Bishop stated that he and Clair had a meeting with Lynette Marshal who is the Uofl Foundation CEO. Tharp also stated that within the contract that's being discussed there were no provisions specifically calling out for public participation. Tharp stated that because that wasn't a piece in the RFQ it wasn't proper to include it as a contract requirement. Tharp stated that if there was going to be a public participation, they would need to plan for it as there are access and safety items that need to be considered. b. Airport Strategic Plan Tharp stated that this was a planned off month for this as Regenia was putting the draft strategic plan together. Tharp stated he expected to see a draft document that the Commission will be able to review. c. Airport Construction Projects: Airport Commission March 9,2023 Page 2 of 6 i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated they're still waiting for spring for finishing work. 2. Runway 12130 Displaced Threshold/Relocation — Tharp stated that they had completed the independent fee review process and submitted documentation to the FAA a. Consider a resolution approving Work Order 9 with Bolton & Menk (A23-01) Bishop moved the resolution A23-01, seconded by Lawrence. Motion carried 5-0 b. Consider a resolution setting a public hearing on plans, specifications, form of contract for the Runway 12-30 threshold, paving, and lighting work. (A23-02) Tharp noted that this was in place because Bolton &Menk had done the work on the plans and specs on their own. Tharp noted that this was needed to keep the project on track. Tharp stated that they would have a special meeting for the public hearing on March 201h and that would keep the project on track to have bids approved at the April meeting and be ready for the grant application in early May. Tharp stated that the plans where like they've been talking about for a while now. He stated the worked called for a 500 foot displaced threshold on Runway 12, 300 feet of new pavement on the Runway 30 end. Tharp also stated that the plans had both runway end identifier lights and PAPI lights as bid alternates. Wolford asked about runway takeoff lengths and Byers responded. Byers stated that they also had to coordinate with FAA regarding the Runway 30 approach and stated that the electrical lead times are still long. Bishop moved the resolution #A23-02, seconded by Lawrence. Motion carried 5-0 3. Terminal Area Study— a. Consider a resolution approving Work Order 10 with Bolton & Menk—Tharp stated this was another item he was going to ask the Commission to defer to the next meeting. Tharp stated that this project also had to go through the independent fee review process and given the more specialized nature of the study, getting a qualified firm to provide that was more difficult. Bishop moved 4. Solar Power Project—Tharp stated that the agreement had been put together for the environmental and sizing work for the system. Tharp also stated that the FAA has reviewed the document. Bishop asked about the buildings that were designated for panels and Tharp stated that they were the highest use buildings. Tharp noted that with the terminal building study going on there was nothing planned for on the terminal. Lawrence asked about structural review. Tharp noted that was part of the contract that CMT would be conducting those reviews. a. Consider a resolution approving agreement with Crawford, Murphy, and Tilly, Inc. (A23-03) Lawrence Airport Commission March 9,2023 Page 3 of 6 moved resolution#A23-03, seconded by Bishop. Motion carried 5-0 ii. Iowa DOT grant projects 1. FY22 Program a. South T-hangar infrastructure—Tharp stated they did have a schedule update from the contractor, and they were looking to start on March 201 pending weather. 2. FY23 Program— a. Terminal Building Improvements — Tharp stated that with the work on the FAA side of projects they were behind on this project b. Wayfinding/Signage— 3. FY24 Program — Tharp stated that the call letter for the FY24 program from the Iowa DOT was out and that he put this on the agenda as a reminder to talk about. Tharp stated that the upcoming projects he would like to continue to pursue was the remaining taxilanes for hangar development as well a project to replace the front-end cabinetry for the fuel storage facility. Lawrence asked about interest in hangar infrastructure for the new lanes they're pouring. Tharp stated that there are conversations going on. iii. Airport/Locally Funded Projects 1. Parking Lot Additions—Tharp stated that this was just waiting for spring so they could confirm seeding was going to take and then they would accept it and finish the project. iv. Future Projects 1. Tharp shared with the Commission that he had started to put pins into google earth to represent projects coming up in the next few years as a visual representation of things going on at the airport. d. Airport"Operations" i. Budget 1. Consider a resolution approving step increase for Airport Manager (A23-04) Pfohl moved the resolution #A23-04, seconded by Bishop. Motion Carried 5-0 H. Management—Tharp stated the next two resolutions were covering both of the agreements with Jet Air related to the janitorial services and groundskeeping. Tharp noted that both contracts were increase around 10%.Wolford noted that the cleaning agreement had stayed the same during the last renewal. 1. Consider a resolution approving amendment to Airport Terminal Cleaning Agreement with Jet Air, Inc. (A23-05) Pfohl moved resolution #A23-05, seconded by Lawrence. Motion carried 5-0 2. Consider a resolution approving amendment to Airport Maintenance Agreement with Jet Air, Inc. (A23-06) Bishop moved resolution #A23-06, seconded by Pfohl. Motion carried 5-0 3. Commissioner's Notebook/Continuity of Operations Document — Pfohl shared the notebook that she and Tharp had Airport Commission March 9,2023 Page 4 of 6 been working on. Tharp noted that he and Pfohl had been working on this over the last year and included things that they felt was handy for the chair to have available. Tharp also stated that this included the emergency contacts for different departments and file locations for important computer documents. 4. Annual Report—Tharp stated that he had received comments and some typo corrections from Pfohl. He stated that along with the strategic plan they would give this to City Council. 5. Iowa Aviation Conference 2023 — Tharp stated that the Iowa Aviation Conference is being hosted by Cedar Rapids this year. Tharp stated this was the conference he had hosted last year. Tharp noted they typically budget for a couple of Commission members to attend. Lawrence stated he would like to attend. Bishop stated he was a strong maybe. 6. Commission Member Outreach Plan — Tharp noted that this was included on the agenda as a Chair request. He stated that as part of the strategic plan discussion the Commission began talking about inviting other staff members to Airport Commission meetings or have members go to other boards and commission meetings. Pfohl mentioned the rezoning of an area near the airport that was being discussed. Tharp stated that when the rezoning application was submitted NDS staff had reached out about any areas that would be impacted by airport related zones. iii. Events—Tharp stated that the only thing has changed is they had a date for the Young Eagles, which was June 31. Orozco asked about the sponsoring of one of those and Tharp responded. 1. Autocross: April 16, June 11, Aug 27, Oct 1. 2. Pancake Breakfast August 27 3. Drive-In Movies—TBD 4. Young Eagles—June 3 e. FBO t Flight Training Reports— i. Jet Air—Wolford stated that there hadn't been much going on, but that they did have the large snow storm. He noted that this year was a year where the snow was such that they didn't need to have other equipment to push snow piles back. Wolford noted that he and Tharp were asking the equipment division to research a brush attachment for the tractor. Wolford noted that otherwise this was a slower time of year for operations. Bishop asked about ice melt and Tharp and Wolford noted that they had a large amount remaining. f. Commission Members' Reports — Bishop noted that he and Clair would report back once they had their meeting for fundraising. Tharp noted that Clair's term for the Commission was expiring this summer and that the City would begin taking applications in the near future. g. Staff Report— Tharp noted that he would be out of the office for a day next week for the IPAA Board of Directors and the IPAA legislative reception in Des Moines. SET NEXT REGULAR MEETING Airport Commission March 9,2023 Page 5 of 6 Members set the next regular meeting to be held on April 131, with a special meeting on March 2QN ADJOURN Bishop moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:50pm CHAIRPERSON DATE Airport Commission March 9,2023 Page 6 of 6 Airport Commission ATTENDANCE RECORD 2022-2023 TERMo o O o 0 0 0 0 s a o 0 0 �y co A M 00 -4 W co O o > N \ N W NI O O O O N J+ to -+ W W O 000 W to to NAME EXP. tNJ N N N N N N N N N N N N N N N N N N N N N N N N N W W W Warren 06/30/26 Bishop X X X X X X O/S X X X X X X X X Scott Clair 06/30/23 X X X X X X X/S X X X O/E X X X X Christopher 06/30/25 X X O/E X X X O/S X O/E X X X X O/E X Lawrence Hellecktra 06/30/24 Orozco X X X X X X X/S X OtE X X X X X X/E Judy Pfohl 06/30/26 X X X X X X X/S X X X X X X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: IP8. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Airport Commission: March 20 Attachments: Airport Commission: March 20 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION March 20, 2023—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Hellecktra Orozco Members Absent: Chris Lawrence, Scott Clair Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Pfohl called the meeting to order. ITEMS FOR DISCUSSION /ACTION a. Hangar A Mural Project — Bishop stated that he and Clair had met with the University Foundation CEO and discussed the setup of the fundraising committee for the airport community fund. Bishop stated she had advised them of setting up a committee of 10-15 people to oversee the fundraising. Bishop stated that he hoped to have an item on the agenda for the next meeting to discuss more with the Commission on the next steps 1. Consider a resolution approving contract with Jenna Brownlee (A23-07) — Tharp stated this was deferred from the last meeting, and that they had an agreement with the artist for the art mural. Bishop moved the resolution #A23-07, seconded by Orozco. Motion carried 3-0 (Lawrence, Clair Absent) b. Airport Construction Projects: i. FAA grant projects 1. Runway 12/30 Displaced Threshold/Relocation— a. Public Hearing — Pfohl Opened the public hearing at 6:02pm. Tharp stated that this was the project that would include creating a displaced threshold 500 foot from the Runway 12 end, adding 300 feet of concrete to the Runway 30 end and remark and relight the runway. Tharp also stated they had bid alternates for the REILs (runway end identifier lights) and PAPIs (precision approach path indicator). No other public comment. Pfohl closed the public hearing at 6:04pm b. Consider a resolution approving plans, specifications, form of contract for the Runway 12-30 threshold, paving, and lighting work and placing bids. (A23-08) Bishop Moved the Airport Commission March 20,2023 Page 2 of 3 resolution#A23-08,seconded by Orozco. Motion carried 3-0 (Lawrence, Clair Absent) ADJOURN Bishop moved to adjourn, seconded by Orozoo. Motion carried 3-0 (Lawrence, Clair Absent). Meeting adjourned at 6:09pm CHAIRPERSON DATE Airport Commission March 20,2023 Page 3 of 3 Airport Commission ATTENDANCE RECORD 2022-2023 O O O O O O O O s s O O O O TERM W a N m -J co co W O s N s N w w i N i O O i O W C. O > O O N O -� N — — — s W W O W iO is iz O NAME EXP. N N N N N N N N N N N N N N N N N N N N N N N N N N W W W W Warren 06130/26 Bishop X X X X X O/S X X X X X X X X X Scott Clair 06130/23 X X X X X X/S X X X O/E X X X X O1E Christopher 06130/25 X O/E X X X O/S X O/E X X X X O/E X O(E Lawrence Hellecktra 06/30/24 X X X X X X/S X OIE X X X X X X/E X Orozco Judy Pfohl 06130/26 X X X X X X/S X X X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Item Number: IP9. CITY OF IOWA CITY COUNCIL ACTION REPORT March 30, 2023 Senior Center Commission: March 16 Attachments: Senior Center Commission: March 16 Preliminary Minutes March 16, 2023 MINUTES SENIOR CENTER COMMISSION March 16, 2023 Assembly Room, Iowa City Senior Center Members Present: Tasha Lard, Angela McConville, Susan Mellecker, Lee McKnight Members Absent: Jay Gilchrist, Warren Paris Staff Present: Kristin Kromray, LaTasha DeLoach Others Present: CALL TO ORDER: The meeting was called to order by McConville at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE OCTOBER 19, 2022 MEETING: Motion: To accept the minutes from the October 19, 2022. Motion carried on a vote of 5/0. McKnight/Lard PUBLIC DISCUSSION: None. PUBLIC POLICY CENTER SURVEY PRESENTATION AND DISCUSSION: DeLoach reported the Senior Center started the building master plan about two years ago. The estimated budget for all of the building renovations came in at about 15 million dollars. The City Council asked the Senior Center to do a community survey and public input sessions to ask if the current Senior Center location is best serving the community. DeLoach introduced the Tessa Heeren and Elis Cooper who work for the University of Iowa's Public Policy Center. They assisted the Senior Center is sending out and interpreting the community survey regarding gathering feedback on the Senior Center's location. In addition to location, programming and facility Preliminary Minutes March 16, 2023 questions were also asked to get a comprehensive understanding of what the community is interested in. Cooper presented data showing an overwhelming number (73%) of respondents want to stay in the current location. Of the 23% who indicated they were interested in other locations, 55% were interested in an eastside location, 35% in a westside location, and 11% in a different downtown location. Cooper went over various demographic information based on how people answered the question regarding moving the Senior Center. This information may be helpful in determining what types of where outreach programs could occur. They also went over some of the qualitative data obtained from the survey. Commissioners asked how the survey was distributed. DeLoach noted the surrey was available in person in the Senior Center and other public locations, online, and mailed to a random sample of Johnson County residents who are over the age of 40 with self-addressed and stamped envelopes. DeLoach will send a memo and executive summary of the survey to the City Council soon. Mellecker asked about the renderings that were available some time ago. DeLoach noted the initial renderings are available on the Senior Center's website. These renderings are only initial ideas, and a more concrete plan will be created during the design phase that should occur later this year or next year. OPERATIONAL OVERVIEW: DeLoach noted that the programming cycle continues to be two months. She reported the Senior Center will have a member, volunteer, and donor appreciation event at Terry True Blood in May. In June the Senior Center will have an Open House. A couple of upcoming classes being offered in partnership with other organizations include Walk with Ease, which will take place in North Liberty and a U of I college of nursing nutrition class. COMMISSION DISCUSSION: NOMINATION FOR CHAIR, VICE CHAIR, SECRETARY: McConville noted the nominating committee was unable to meet at the end of last year and the other members are no longer on the commission. She handed out nominating and election ballots for the chair, vice chair and secretary positions. McConville was nominated for chair, Lard was nominated for vice- chair, Mellecker was nominated for secretary. Kromray collected and tallied the ballots. 2 Preliminary Minutes March 16, 2023 Results for officer elections are as follows: McConville elected Chair. 4 Ayes Lard elected Vice Chair. 4 Ayes Mellecker elected Secretary. 4 Ayes McConville announced she will be in the Iowa City Community Theater show, Follies. Motion: To Adjourn. 3 Preliminary Minutes March 16, 2023 Senior Center Commission Attendance Record Name Tenn Expires 4/2122 5/t9/22 6116/22 7/21/22 8/18/22 9/15/22 10/20/22 11/17/22 12/15/22 1/19/23 211623 3116/23 Jeannie Beckman 12/3122 X NM X X NM X O/E NM NM -- — — Jay 12/31/25 — -- -- — -- — -- -- -- NM NM O/E Gilchrist Douglas 12/31/24 X NM X O/E NM O/E OJE -- -- — -- -_ Korty Tasha 12/31/24 — -- -- -- -- O/E X NM NM NM NM X Lard Angela 12/31/24 X NM X X NM X X NM NM NM NM X McConville Lee 12/31/24 -- -- -- -- -- — — •- — -- — X McKnight Susan 12/31/23 -- -- -- — •- — — — — NM NM X Mellecker Karen 12/31/23 O/E NM X X NM O/E X -- — -- — — Page Warren 12/31/25 — — — -- -- — -- -- — NM NM O - Paris Paula 12/31/22 O/E NM X X NM X X NM -- Vaughan Linda 12/31/23 X NM X DIE NM X X NM — -- — — Vogel Key: X= Present 0— Absent C/E= Absent/Excused NM= No meeting Not amember 4 1 r 1 arlll4 Alk rrN®��� ot City Council Supplemental Meeting Packet JW �t.arf� CITY OF IOWA CITY April 3, 2023 Information submitted between distribution of packet on Thursday and 4:00pm on Monday - Late Handout(s): Information Packet Email from Councilor Harmsen: FYI [Rochester Avenue Reconstruction Project Discussion] Planning & Zoning Matters Item 10.a Rezoning - JJR Davis Second Addition and JJR Davis Fourth Addition Subdivisions located between Mormon Trek Blvd. and Dane Rd. SE - See correspondence from the following- Jason & Carol Gehrs, Heecheon Jeon, Ron & Sheryl Aiken, Janet Soboroff, June Hamer Regular -Formal Agenda Item 11.b FY24 Budget Public Hearing - See correspondence from the following: Pat Ryan, Donna Hirst, David Sterling, Iowa City Democratic Socialists of America, Allie Koolbeck, Joe Slattery, Luke Perez, Hillary Schofield, Jeff Walberg, Jayne Meacham, Raneem Hamad, Thelma Trujillo, Zeru Peterson, John Engelbrecht, Amy Konczyk, Matt Farrell, Mei-Ling Shaw, Ginny Blair, Julia Leonard, Audrey Keith, Jim Walters, Caroline Dieterle, Thomas Stevens, Emily Magnuson, Jackie Mills, Rebecca Carver, Alexis Soukup, Kyle Jennings April 3, 2023 City of Iowa City Kellie Fruehling , t From: Shawn Harmsen Sent: Thursday, March 30, 2023 4:34 PM Late Handouts Distributed To: Laura Bergus; Megan Alter; Bruce Teague;John Thomas; Pauline Taylor; Andrew Dunn Cc: Kellie Fruehling Subject: FYI ©Lt -- CU �) 2� (Date) Greetings. This is for FYI purposes only, and for the packet, ahead of Tuesday's work session.This is a copy of the email I sent the homeowners today. Please do not respond or respond all to this email. See you all on Tuesday. Shawn Dear Mike and Nancy: Thank you for being patient as I worked through the various pieces of information, reports, designs, and perspectives related to your request for changes to the Rochester Avenue reconstruction project as it intersects with the edge of your property bordering Rochester Avenue. I appreciated the chance to get to meet with you and walk the area, as well as your emails and message about this issue. As I weighed the various sides of this,and examined the documents related to the history and engineering studies of this project, a few key points jumped out to me as I currently understand them after careful study: 1. The reconstruction of Rochester Avenue was deemed a necessary project by an earlier council because of the age and wear of the roadway and need for it to be redone. 2. The reconstruction of Rochester Avenue offered an opportunity for upgrading some existing underground utility infrastructure and moving some other utilities underground. 3. These utility upgrades are most efficiently accomplished when they can be done when the road surface is going to be torn up anyway. 4. An earlier city council made a considerable change to the Rochester Avenue project when it agreed with members of the neighborhood who did not want a sidewalk constructed to fill in parts of Rochester Avenue that aren't served by sidewalks. 5. Without second-guessing the decisions of a previous council and the validity of the reasons for the change, it is also true that dropping the planned sidewalk does have a negative impact on the walkability of this area. 6. The amended constructions plans have still left some residents with concerns about the plans which still require some earthwork and reshaping of part of the property. 1. Concerns include the aesthetics of the finished project, the proposed grade and length of the new slope, and the height of the retaining wall that would face Rochester Avenue. 7. The engineering firm and the city's engineers put forth a design they believe balances a complicated number of factors and city priorities: 1. The need for anew roadway, that includes things like better and safer biking capacity 2. The need to redo some underground infrastructure, and position it so that any future maintenance work needs would have the least impact on the new road surface. 1 3. The need to disturb the existing hillside/slope in order to do this part of the reconstruction project. 4. The need to add a retaining wall and reshape part of the hillside/slope in a way they believe will prevent the now unavoidably disturbed hillside from collapsing into the roadway in the future. S. The need for a concrete pad at the base of the wall to help support a wall that can't have deep footings for support because of the presence of underground utilities. 8. While it is possible the soil type of the slope might allow for modifications desired by the homeowner, nearby soil borings done in the early phases of the engineering process, while not conclusive, don't support the idea that this would be the case. 9. The solution being requested by the homeowners, as I understand it, is to lower the height of the wall by about a foot and increase the angle of the slope behind the wall so that the point at which the existing yard and the new slope meet is closer to the property line than it would have been under the current city plans. 10. Despite this seemingly small change which would have a net result of not disturbing a few additional feet of property, potentially, city staff and engineers feel a redesign would: 1. Result in a retaining wall/hillside structure they had less confidence would be sturdy 2. Result in further delays to the project, especially if the redesign also required modification to the plans for the underground utilities in this area 3. Would still require the concrete pad to anchor the wall 4. Would result in no {or no significant} cost savings to the city because the contractor had already ordered/purchased materials. This summary leaves me with the following points to consider: 1. Do I think some impact to the property along Rochester is necessary for the project? 2. Do I think this places an undue burden on the homeowners? 3. Do I think the negative impact on the homeowners and their resulting dissatisfaction overreaches the reasonable needs of this roadway reconstruction project? 4. Do I think the design that is being proposed for this area is logically consistent with the city's goals for this project? 5. Do I have a clear basis for thinkingthe engineers designing this project have made a significant error that I should correct? 6. Does the sum total of these questions rise to a level where I think this is a matter that calls for more council intervention on an ongoing project that has already been approved by the council? When I look at all these, in my best judgement, I do think there will be some impact, clearly not to the liking of the homeowners. But I am not convinced that this is an undue or unreasonable impact to accomplish the reconstruction project. When I consider the concerns about the design alongside the explanation of why the design elements are like they are,the explanations from the engineers seem logical and take account of the various design concerns at play between the roadway, utilities, and terrain. I appreciated meeting with you about your concerns,and on a personal level I enjoyed meeting you as members of our community. You seem like great people, and I wish I could in good conscience agree with you that the council should intercede and change the design for this portion of Rochester. But when I weigh everything out, I just don't see that as appropriate in this case. I truly and most sincerely hate to disappoint you.You seem like great people and I know you are only asking for what you think is best, and it pains me to say I don't see it the same way. But for what it's worth I hope you know how seriously I took your request and the care with which I looked into it. 2 And while this time my decision isn't what you were hoping to hear, 1 hope you know that I am interested in what you have to say and so I hope you will continue to reach out to me with any other thoughts, concerns, or ideas. Sincerely, Shawn Harmsen Iowa City Council District B Sent from my Whone 3