HomeMy WebLinkAbout2003-05-15 Info Packet CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY May 15, 2003
www.icgov.org
I MAY 19 WORK SESSION ITEMS
IP1 Budget Reduction Plan Options -Updated 5-14 [Atkins]
IP2 Memorandum from Parking & Transit Director and Parking Manager to City Manager:
Parking Proposed Increases
IP3 Memorandum from Parking & Transit Director and Parking Manager to City Manager:
Increase in Parking Meter Rates
IP4 Memorandum from Parking & Transit Director and Parking Manager to City Manager:
Increase in Monthly Permits Rates
IP5 Memorandum from Parking & Transit Director and Parking Manager to City Manager:
Increase in Parking Fines
IP6 Memorandum from Parking & Transit Director to City Manager: Downtown Shuttle
IP7 Proposed Rental Permit Fee Increases - Analysis of Options
IP8 Email from Mike Carberry to Joshua Schamberger (CVB): City Budget Reducing CVB
Funds
IP9 Memorandum from Mayor Pro tem Alcohol Committee
E-mail from Park & Recreation Chair: Budget Cuts
Letter to Finance Director and Occupational Safety Specialist: NFPA 1710/Staffing
I MISCELLANEOUS ITEMS
IPlO Memorandum from Assistant City Manager: Inquiry about Human Rights
Commission Discussion
IPll Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES)
Report - April 2003
IP12 Memorandum from Police Officer Mebus to Police Chief: Monthly Activity Report -
April 2003
IP13 Memorandum from City Clerk: May 5 Council Work Session
IP14 Memorandum from City Clerk: Coffee Initiative
IP15 Memorandum from City Clerk: Absence
IP16 Minutes: April 11 Iowa City Area Development Group
IP17 Article [Nation's Cities Weekly]: NLC Leaders Discuss Property Tax Issues
[Vanderhoef]
IP18 Article [The New York Times]: Reward but No Risk [Pfab]
IP19 City of Iowa City FY03 Budget to Actual for the Nine Months Ending March 31, 2003
I .REUM .AR¥ D T M .UTES
IP20 Historic Preservation Commission: May 8
IP21 Iowa City Human Rights Commission: April 22
May 15, 2003 Information Packet /continued/ 2
IP22 Planning and Zoning Commission: May 1
IP23 Senior Center Commission: April 15
CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY May 15, 2003
www.icgov.org
MAY 19 WORK SESSION ITEMS
IP1 Budget Reduc ion Plan Options -Updated 5-14 [Atkins]
IP2 Memorandum Parking & Transit Director and Parking Manager tolCity Manager:
Parking Increases
IP3 Memorandum frorr & Transit Director and Parking Manager City Manager:
Increase in Parki~ eter Rates
IP4 Memorandum from & Transit Director and Parking Man; to City Manager:
Increase in Monthl, its Rates
IP5 Memorandum from Parkin Transit Director and Parking er to City Manager:
Increase in Parking Fines
IP6 Memorandum from Parking & Director to Cil Downtown Shuffle
IP7 Proposed Rental Permit Fee ases -
IP8 Email from Mike Carberry to ger (CVE City Budget Reducing CVB
Funds
IP9 Memorandum from Mayor Pro tern ol Commi
MIS(
IP10 Memorandum from Assistant City Man~ Inquiry about Human Rights
Commission Discussion
IPll Iowa City Police Department Monthl (OFF PREMISE SALES)
Report - April 2003
IP'I2 Memorandum from Police Officer M to Police Cl~ef: Monthly Activity Report -
April 2003
IP13 Memorandum from City Clerk: 5 Council Work Ses~on
IP14 Memorandum from City Clerk: Initiative
IP15 Memorandum from City
IP16 Minutes: April 11 Iowa Ci! Development Group
IP17 Adicle [Nation's Cities NLC Leaders Discuss Property Tax Issues
[Vanderhoet-J
IP18 Article [The New Reward but No Risk [Pfab]
IP19 City of Iowa City Budget to Actual for the Nine Months Endir~g March 31, 2003
PRELIMINARY/DRAFT MINUTES
IP20 Historic May 8
IP21 Iowa City Human Rights Commission: April 22
IP22 Planning and Zoning Commission: May 1
IP23 Senior Center Commission: April 15
Updated 05/14/03 ~
RUDGET REDUCTION PLAN
Items for Further Discussion
04 05
2. Elimination of neighborhood newsletters, preparation, printing and mailing. -16,000
Will consider use of web page and encourage neighborhoods to create their -16,000
own financial resources.
3. Eliminate PIN grants from General Fund. Street and related right-of-way -15,000
improvements can be financed from Road Use Tax. A PIN grant program
related to right-of-way improvements could include minor street repair, trees -15,000
in right-of-way, neighborhood signing, trails, bikeways.
13a. Reduce Aid to Agencies for FY04 by 10%; and 10% for FY05. Each -32,550
recipient would be notified of the reduction of 10% in the amount the Council
approved for FY04. It would become the new base for FY05. -29,300
17. For the Housing Inspection Division to be fully funded by fee revenue and +90,000
maintain the same staff level, the fees would need to be increased by 42%,
or $93,000 per year. +90,000
Option - To be fully funded AND hire an additional inspector would need to
increase 66% and generate $145,000.
19. Reduce advedising budget for Transit (current budget is $20,000) -5,000
-5,000
20. Charge a $.25 fare for the Downtown Shuttle. +30,000
+30,000
21. Re-do our employee training and education policies to concentrate on -75,000
continuing education requirements, training and education transferable to
other employees. Review all out of state travel related to training and -75,000
education. Discourage City employee participation in leadership roles for
professional association.
26. Reduce Hotel Tax contribution to the CVB from $137,500 to $100,000, and -37,000
change annual % contribution of Hotel tax from 25% to 20%. -37,000
27. Eliminate Public Power study for FY04. This preliminary study was financed -50,000
in FY03 for $18,000. This would have the effect of no additional financing
available for any follow-up studies and related costs such as litigation for -0-
consideration of this proposal.
26. Increase cable revenues paid to the General Fund from current $30,000 +70,000
annually (was new in FY04) to $100,000. Will require program reductions in
cable operations. +70,000
BUDGET REDUCTION PLAN
Items Agreed Upon for Reduction/Revenue
04 05
1. Reduction of one Associate Planner. Will result in delays in implementing -40,000
the Comprehensive Code Update. -40,000
4. Reduce contribution to ICAD by 10%, or $5,000. This contribution has been -5,000
$50,000 for many years. Note the Department of Planning and Community
Development also has not filled the Economic Development Coordinator -5,000
position. These duties have been assumed, part-time, by our Community
and Economic Development Coordinator.
5. Reduce Library printing and postage by $15,000. Library newsletter and -15,000
circulation notice distribution will be reduced. They will be sent electronically -15,000
to the fullest extent practical.
6. Reduce Library materials budget to FY03 levels and establish this as the -15,000
new base amount. The reduction is $15,000. -15,000
7. Elimination of one FTE position. Library operational policy will determine the -45,000
specific positions. -45,000
8. Increase Library fines and fees. +15,000
+ 15,000
9. Library commercial space to be leased and rental income accrue to General 0
Fund. The space represents 4200 square feet on first floor and 7000 square
feet in basement. Originally the income was to be used to retire library +50,000
building debt. The estimated income would be directed to the General Fund,
not debt service. An annual income when fully leased $100,000.
10. Eliminate Library parking reimbursement ($10,000) begun in 2000 to -10,000 -10,000
address library users' most persistent complaint.
11. Reduce the complement of Police Officers personnel by 5. Immediate -250,000
impact will be the elimination of DARE, reduction in Community Relations
activities, reduced patrol strength and investigative work. Other possible -250,000
staffing reductions, in lieu of, will be considered as alternative reduction
options continue to be explored.
12. Eliminate 2 full-time equivalent permanent employees in Parks and/or -80,000
Recreation. Final positions vacated to be determined by program reductions, -80,000
attrition and retirement effects on total departmental employment.
13b. Reduce Community Event and Program Funding (not including Just Jazz) -3,540
for FY04 by 10%; and 10% for FY05. Each recipient would be notified of the -3,190
reduction of 10% in the amount the Council approved for FY04. It would
become the new base for FY05.
14~ Reduce the complement of Public Works, Engineering, and related support -130,000
staff by 2¼ full-time equivalents. Much of the staff time is devoted to design, -130,000
management, inspection-related services for capital and maintenance
related projects.
04 05
15. Reduce the complement of Finance and General Administrative support by -130,000
2½ futl-time equivalents. These positions support our internal management -130,000
programs/policies and provide support to other City departments.
16. Charge the Housing Authority for the administrative time of the Housing +10,000
Assistant in performance of Housing Quality Standards required by the
+10,000
Department of H.U.D.
22. Increase Building Inspection fees by $70,000. Current fees amount to +70,000
$800,000 annually. An increase of $70,000 or 8% - our fee schedule would
remain similar to other area communities. +70,000
23. Eliminate the Saturday Just Jazz planned for downtown pedestrian mall (Full ' 0 -8,600
allocation - $8,600 for FY04, FY05 elimination).
24. Reduce Parkland Acquisition Fund from $320,000 to $50,000. These Funds +100,000
would be payable to the General Fund for FY04 of $100,000; FY05 of
$100,000; and $70,000 in FY06. This eliminates capital Project contributions +100,000
and a means for financing the Parks & Recreation Master Plan.
25. Increase parking violations from $3 to $5, assuming the State Legislature +75,000
authorizes the ability to increase. +75,000
29. Reduce Fire staff from 59 to 55. The Department is currently one over staff -184,000
(authorized 58). In 2002, 6 new firefighters were hired in anticipation of the
proposed 4th station. The new station will be on indefinite hold. -184,000
30. Good bids, mild weather "fund." -50,000
-50,000
BUDGET REDUCTION PLAN
Items Removed from Consideration
04 05
18. Eliminate Saturday Bus service. This service represents 11% of our -180,000
revenue miles/cost, but only 4% of our ridership. -180,000
mgr~budget2.doc
Date: May 15, 2003
To: Steve Atkins, City Manager
From: Joe Fowler, Director of Parking & Transit, Chris O'Brien, Parking Manager
Re: Parking Proposed Increases
Due to the recent cuts in State funding to the City of Iowa City it is vital to City
operations that revenue sources be utilized to their fullest. Attached you will find three
(3) proposals for increases in specific parking meter rates, monthly permit rates and
parking fines. These increases would give the Parking Division the ability to provide
additional funds to the General Fund in addition to potentially adding to our cash balance.
This would help to insure that we maintain the proper balances necessary for our bond
obligations. The proposals will be as follows:
1. Parking meter rate increases - provides an option for possible increases to
specific parking meter rates in downtown Iowa City.
2. Monthly parking permit rate increases - provides an option for modest
increase for all monthly parking permits.
3. Parking fine increases - provides an option for increases in five dollar
parking fines and benefits associated with that increase.
IP3
Date: May 15, 2003
To: Steve Atkins, City Manager
From: Joe Fowler, Director of Parking & Transit, Chris O'Brien, Parking Manager
Re: Increase in Parking Meter Rates
The Parking Division currently has a variety of metered parking stalls throughout
downtown Iowa City. These include several high usage areas that currently charge at rate
of sixty cents per hour. This proposal focuses on parking meters in the CBD with an
extension along North Clinton Street. This includes the following parking meters:
100 block of South Capitol Street
10- 200 blocks of South Clinton Street
10 - 500 blocks of North Clinton Street
10 -200 blocks of South Linn Street
10 - 200 blocks of South Dubuque Street
10 block of North Dubuque Street
300 block of East College Street
100 - 300 blocks of Iowa Avenue
100 -300 blocks of Washington Street
In the aforementioned areas of Iowa City, the hourly rate on the parking meters is sixty
cents per hour. Increasing these rates to seventy-five cents per hour will lead to possible
additional revenues of $55,000.00 per year. A rate of seventy-five cents per hour is the
same as the University of Iowa hourly rates in area Parking Ramps as well as the rate on
their public meters. This rate increase could also serve as an incentive for users to utilize
our Parking Ramps, opening up short-term, on-street, metered spaces.
Increasing the rates on the parking meters in the CBD and along North Clinton Street can
help in providing an increased revenue source for the Parking Division. By contributing
to the cash position of the Parking Division, this opens up an opportunity to provide
additional transfers to the General Fund as well as making sure that our bond obligations
are met.
Date: May 15, 2003
To: Steve Atkins, City Manager
From: Joe Fowler, Director of Parking & Transit, Chris O'Brien, Parking Manager
Re: Increase in Monthly Permit Rates
This proposal includes an increase in our monthly parking permit prices at a rate of five
dollars per permit. Currently, with an hourly rate of sixty cents per hour, a stay often
hours per day for a five-day work week, users could pay as much as $120.00 per month
to park in our facilities. Permit owners currently pay between $45.00 - $65.00 per month
for their parking permits, which equates to roughly a 50% discount off of our hourly rate.
In addition, we currently have over 1,000 names on our waiting lists, so demand is high.
Taking these things into consideration, a five-dollar increase in our monthly rates is
appropriate despite no change in our hourly rates. This increase in price would result in
an additional $36,000.00 per year in parking revenues.
This option would result in a modest increase to our permit owners and would help
improve the Parking Division's cash position. This could allow the Parking Division to
offer support to the City's General Fund as well as maintain the proper cash balance for
our bond payments.
IP5
Date: May 15, 2003
To: Steve Atkins, City Manager
From: Joe Fowler, Director of Parking & Transit, Chris O'Bficn, Parking Manager
Re: Increase in Parking Fines
The City Council has recently informally accepted a proposal raising three-dollar parking
fines to five dollars, which provides an additional $75,000 to the City's General Fund.
These include the fines associated with expired parking meters, overtime and Civic
Center Visitor One Hour Zone. In addition, current legislation is awaiting the Governor's
signature that removes the five-dollar cap on parking fines. This proposal outlines the
potential benefits to the General Fund and Parking Fund by increasing the five-dollar
parking fines to ten dollars. This change would be fight in line with, and in some
circumstances still lower than, the current University of Iowa Parking Citation fines.
The greatest opportunity to increase our revenues lies in our ability to increase the
parking fines that are currently in place. This would entail increases in five-dollar
parking citations to ten dollars. This includes such violations as: Prohibited Zones,
Parking in a Fire Lane, No Parking Anytime, Calendar Parking, Loading Zone
Violations, Commercial Zone Violations, Obstructing Traffic, Alley Parking, No Parking
2:00AM - 6:00AM, in addition to several other violations.
Averaging the five-dollar citations from FY01, FY02 & FY03 resulted in an average of
82,500 citations issued per year, totaling $412,500.00 in fines. As a result of these fines,
fines from previous years and any accumulated escalations, the City collects $500,000.00
per year. Assuming that there will be no drop off in the number of citations issued, it has
also been calculated that due to escalations and payments of citations from previous years
that potential collections could reach $800,000 from $500,000. This results in an increase
of $300,000. These figures have factored in a drop in collections due to the increase in
the fine amount.
The following chart lists the City of Iowa City's current fine structure, proposed fine
structure, as well as the University of Iowa's current fine structure:
City U of I U of I City
Current Student Public Proposed
Area Not Open to Parking $5 $10 $I5 $10
Loading Zone $5 $10 $15 $10
Irregular Manner $5 $10 $15 $10
Service Vehicle Zone $5 $10 $15 $10
Other Violations $5 $10 $15 $10
Expired Meter $3 $5 $7 $5
IP6
March30,2001 ~6~ ~ ~~
To: SteveAtkins, City Manager t~,~ ~ 2~1~ ~°
From: Joe Fowler, Director Parking & Transit
Reference: Downtown Shuttle
During the recent budget discussion by Council two issues were raised concerning the
Downtown Shuttle, a $.25 fare and discontinuing service during the summer. I would
like to discuss each of these issues and receive direction form Council.
Currently the Downtown Shuttle carries 187,000 riders per year. The majority of these
rides occur during the University of Iowa's academic year. A rider survey conducted by
JCCOG indicated that 25% of the riders would drive and park in the CBD if the shuttle
were not available. During the times of highest usage the Shuttle carries between 1,400
and 1,600 riders per day. Without the shuttle there could be an increase of 175 to 200
vehicles per day in the CBD.
When the University is not in session the shuttle averages 400 riders per day. The
increase in parking demand during this time is estimated at 50 vehicles per day.
The area that is served by the shuttle previously had service from four bus routes. These
routes did not have a dramatic decrease in ridership when the Shuttle began service. This
indicates that the Shuttle's success is based on two factors, the service is free and it is
frequent. Charging $.25 for the Shuttle would have two negative effects. First, it would
no longer be viewed as free. Second, charging a fare would increase the time needed to
board passengers. This would result in reducing service from four to three trips per hour.
Both of these factors would result in reduced ridership and an increase in vehicles in the
CBD.
We estimate that Shuttle ridership will be reduced by 50% ifa fare is charged. The first
to stop riding will be those with other transportation. This will increase the demand for
parking. Old Capitol Town Center has recently contacted me regarding parking in the
Capitol Street Ramp. They have said there is a concern by potential leaseholders that
there is not adequate capacity in the ramp for the new customers they would attract.
Charging a fare for the Shuttle could result in an even further reduction in available
parking.
The opening of Tower Place will increase the parking inventory in the CBD but the
addition of seven new commercial properties in the facility will increase demand. We
can not count on these spaces to meet the current demand for parking.
The purpose of the Shuttle was to reduce the demand for parking in the CBD by
providing alternative transportation. I believe instituting a $.25 fare will reduce the
impact of the Shuttle resulting in higher parking demand. This increase coupled with the
closing of the Limn Street Lot could result in full parking facilities from mid-morning
until mid-afternoon.
The second Shuttle issue was discontinuing service during the months the University is
not in full session, June, July, and the majority of August. While this reduction would
also have an effect on parking demand it would be less. During these months demand for
parking is also less due to the decrease in activity associated with the University.
Reallocation of the service hours that could be saved by eliminating summer service
would open several possibilities. The initial thought was to have half hour service on the
Oakcrest/Towncrest routes during the academic year. These areas currently have high
ridership but offer the opportunity for even higher ridership because of the amount of
multi family housing units located along them. A second option that occurred recently
was a request to extend service to the Scott Industrial Park. We have received a request
to serve a warehouse in the area that will employ up to 1000 workers.
In summary, I believe adding a $.25 fare to the shuttle will result in a major reduction in
ridership and an increase in parking demand. Eliminating summer Shuttle service will
also increase the demand for parking but it is in our low demand months. It would allow
the hours to be reassigned to other areas of the City.
Proposed Rental Permit Fee Increases - Analysis of Options I IP7
Rental permit fees are assessed according to the following factors: number of structures; number of
units; and total number of bedrooms. This method ensures an equitable fee structure reflecting time
spent by inspectors on multi-family rental units of variable sizes.
Workload and Staffing Review
· Since the staffing was last increased in the Housing Inspection function in 1992, 2,700 additional
rental units have been added to the rental property rolls.
· Inspectors now average 1,750 inspections annually compared to 1,240 inspections per inspector
in 1992 (including Section 8 inspections but not including approximately 500 complaint
inspections),
· The Division will assume additional responsibilities with the passage of nuisance ordinance.
· Revenue presently covers 73% of expenses of this division.
Staff has prepared two possible fee increase/service change scenarios for discussion.
Option #1 -
· Staffing level remains the same
· Inspection schedule/services provided remains the same
· Fee schedule would be increased an average of 41.7% - increase of $90,000/year
· Function would become self-supporting from revenue received from perm/ts/inspections.
Option #2 -
· Staffing level increased by one inspector position
· Multi-family inspection schedules remain the same (every two years)
· More frequent inspections of single-family and duplex structures (from every 3 to every 2 years)
· Same proposed fee schedule as #1, but the more frequent inspection schedule for single-family
and duplex structures would increase revenue by $145,000 annually.
· Function would become self-supporting from revenue received from permits/inspections.
The table below compares in detail the two possible fee options:
Existing Option #1 Option #2
Fees/Service Schedule Fees/Service Schedule Fees/Service Schedule
Fee Schedules $78.00/structure $110.00/structure Same as proposed
$11.50/unit $15.00/unit For Fee Option #1
$2.75/bedroom $5.00/bedroom
Inspection Cycles Multi-family - biennial No change Multi-family: no change
Single-Family - triennial Single-family/duplex:
Duplex - triennial increase from triennial to
biennial
Projected Effects on Sample
Units:
Multi-family permit for 12 $348 - 2 yr permit or $530 - 2 yr permit or Same as Option #1
4-bedroom dwelling units $14.50/unitJyr or $22.08/unit/yr or
$1.21/mo/unit~yr $1.84/month/unitJyr
Single-family, 3-bedroom $97.75 - 3 yr permit or $140.00 - 3 yr permit or $140.00 - 2 yr permit or
dwelling unit $32.58/yr or $46.66/yr or $70.00/yr or
$2.72/mo $3.89/mo $5.83/mo
Effects on Revenue +$145,000
-$ 55,000 (add. inspector's
salary/benefits)
+$90,000 +$ 90,000
Source: Iowa City Department of Housing & Inspection Services - May 14, 2003
Marian Karr IP8
From: Mike Carberry [spikelberry@hotmail.com]
Sent: Tuesday, May 13, 2003 3:08 PM
To: Joshua Schamberger
Cc: JP Claussen; counci[@iowa-city.org
Subject: City Budget reducing CVB funds
Josh Schamberger,
I was shocked at hearing that the City of Iowa City is considering slashing it's contibution to the CVB by 27% or $37,500 to help
balance the City budget. Without the CVB's guidance and financing the Johnson County Cultural Alliance and culturalcorridor.org
would niether exist nor be the the great fomes that they are in generating cultural tourism to Iowa City. The CVB has specifically
helped the Mud River Music Cooperative through promotion of our music events and guiding us through our initial start-up process.
Even Mayor Ernie Lehman must agree that this is a bad cut, saying "I'm concerned about the multiplying effect. For every $1 that
goes into the CVB, $6 comes back and we are thinking about reducing that. That is a tough hit." I agree and think that the city must
find other areas to trim the budget. Slashing the contribution will not only hurt the CVB, but Iowa City's quality of Iife in general. We
are the "Athens of the Midwest" and the city can help maintain that reputation by continuing to fully fund the CVB.
Good Luck and Best Regards,
Mike Carberry
Mud River Music Cooperative
5/13/03
City of Iowa City
MEMORANDUM
DATE: May 12, 2003
TO: Mayor and City Council
FROM: Dee Vanderhoef, Mayor Pro tem
RE: Alcohol Committee
Attached is a draft proposal considered by the Student Senate representatives, and City
Council Student Senate Council Members Kanner and myself.
You may recall I mentioned this at the work session of May 5, and it was mentioned at
the formal May 6 meeting by Student Senate President Nate Green. UISG President
Green indicated at that meeting that the Student Senate felt we were moving in the right
direction.
I hope this draft will be a starting point for discussion. I have requested the matter be
scheduled for discussion at our May 19 work session.
Cc: Nate Green, UISG
S: 5-15vanderhoef memo
DRAFT
ALCOHOL COMMITTEE
PROBLEM
The use and control of alcohol distribution is a societal problem in Iowa City. The City
Council is requesting community assistance in eliminating underage drinking and
curbing binge drinking by the public at large.
MISSION
The mission of this committee is to recommend alcohol related policies, procedures and
measurable criteria for evaluating their success or failure to address underage drinking,
binge drinking and all other potential consequences to the community.
COMMITTEE PERAMETERS
1. The Committee will sunset in one year unless reauthorized by City Council. (The
Council may find the Committee isn't useful or may decide it is a consistent venue for
receiving public input and participation in addressing ongoing alcohol related issues
and not choose to extend its life.)
2. Council requests the first set of policies, procedures and evaluation criteria by
August 1, 2003. This is not to mean that further revisions and additions won't be
addressed. Council expects these policies to be fluid for a period of time.
3. The Committee is to make recommendations to City Council. As an advisory
committee, it has no legislative authority.
MEMBERSHIP (12)
1. One (1) University Administrator or faculty member appointed by University
President
2. One (1) City of Iowa City administrator appointed by the City Manager
3. Two (2) bar owners appointed by bar owners
4. Two (2) downtown non-bar or restaurant business owners appointed by the Chamber
of Commerce
5. Two (2) university students appointed by Student Senate
6. One (1) member of Stepping-Up Project appointed by Stepping-Up Board of
Directors
7, One (1) citizen at-large appointed by the City Council
8. One (1) rental property landlord appointed by Landlord Association
9. One (1) neighborhood association member appointed by Iowa City Neighborhood
Association.
S:alcoholcommittee.doc
Page 1 of 1
Marian Karr
From: Al Stroh [biga146a@yahoo.com]
Sent: Thursday, May 15, 2003 10:42 AM
To: council@iowa-city.org
Cc: Terry-Truebiood@iowa-city.org
Subject: Budget cuts
Hi, folks - I will keep this brief
I am urging that you protect the Parkland Acquisition Fund from cuts. This fund has been laboriously brought to
its present level, and has been carefully
protected by the Parks and Rec. Commission. Its purpose is to enable to City to acquire properties that may
become available and would be unique additions to the parkland inventory. These are not operating funds; they
did not come from general fund sources, and are an investment in the future for all citizens. What message
would we be sending to the Parks and Rec. Commission if we gut this fund? - "Don't bother to behave
responsibly, don't plan ahead, forget about nurturing any long term plans or developing a vision for the future of
the City". The Parks and Recreation Department should bear its proportional share of necessary cuts, but let's
stick to operating expenditures.
Secondly, I would emphatically support the demise of the deer killing program as the preeminent candidate for
budget cuts.
Thanks for your time
Al Stroh, Parks and Recreation Commissioner
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5/15/03
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS - LOCAL 610
410 East Washington Street · Iowa City, Iowa 52240 (319) 356-5255
To: Mr. Kevin O'Malley, Finance Director for the City of Iowa City, and
Mr. Jim Gulland, Occupational Safety Specialist for the City of Iowa City
From: International Association of Fire Fighters - Local 610 (Iowa City)
Lt. Robert Henry, President
Date: May 19, 2003
Reft NFPA 1710
Dear Mr. O'Malley, and Mr. Gulland:
Local 610 of the International Association of Fire Fighters requests that the
City of Iowa City Finance depazi~ent conduct a "financial risk analysis" of the
Iowa City Fire Department's ~ with the National Fire Protection
Association (NFPA) Standard 1710. Upon completion of the analysis, we
request you present your findings in a written report to the city council and the
citizens of the City of Iowa City for their consideration.
As you might know, NFPA 1710 is the Standard for the Organization and
Deployment of Fire Suppression Operations, Emergency Medical Operations
and Special Operations to the Public by Career Fire Departments. It sets
minimum sta£fing levels and maximum emergency response times for career
fire departments like ours.
Non-compliance with the standard places a depamnent at high risk of being
successfully litigated in the event of an injury, a death, or even simple property
loss. In a recent example, the National Institute for Occupational Safety and
Health (NIOSH) dted the Houston (Texas) Fire Depatunent for failure to
comply with NFPA 1710 following a high-rise fire which resulted in firefighter
deaths. Of note is the action that followed. Four days after the inddent the
Mayor of Houston raised fire depati~nent staffing to four firefighters to a fire
company, per the standard. Litigation is on going and will undoubtedly cost
millions of dollars.
Interestingly, NFPA 1710/s nota law and fire depaxtments are not legally
obligated to comply with it~ However, more o/?en than not, Fzre
departments have been held accountable to the NFPA documents in
court and in individuM state Departments o£Labor. This means that
NFPA 1710 will be the bar by which the career fire service is judged and the
City of Iowa City will be exposed to legal liability (i.e. potential law suits) if we
do not comply with it.
To see how our department compares to the standard I have provided a brief
summary of some of 1710's major points:
· Minimum engine and truck company staffing of 4 (with 5 or 6 in
jurisdictions w/tactical & high hazard occupancies). The Iowa City Fire
Depaximent commonly operates with (minimum) staffing levels of 3
personnel per company even though we have a considerable number of
High-rises, apamnents, hospitals, etc. (tactical or high hazard occupandes)
in every fire district in Iowa City.
· Fire depamx~ents must staff chiefs aide positions. FYI: These are
drivers/assistants for the Battalion Chiefs. The Iowa City Fire Depaxt/nent
does not currently have Chief's Aides.
· A full first-alarm assignment would include a minimum of 14 or 15 fire
depa~iment personnel (typically responding on two Engine Companies, a
Truck company and a Battalion Chief's van.) The Iowa City Fire
Depaxu,xent commonly responds with 10 personnel total with three on each
of two Engine Companies, three personnel on a Track company and a ~ ,
B Chi (BC) firs alarm ignme~t ~
attallon ef's van with one BC to a t- ass ....
ga.>
This lack of personnel is collaborated by a body of evidence:
Supporting evidence: The Iowa City Fire Depa~tic, ent has the least number
of fire fighters per thousand population protected (See Appendix "A" -
Productivity of comparable Iowa fire departments).
Supporting evidence: The Iowa City fire depaxi~,~ent lost points on our
recent I.S.O. rating because we do not have enough personnel to utilize the
excellent water system that Iowa City has. Compliance would likely move our
I.S.O. rating up from three to two, as lack of personnel is our major deficiency.
This would mean possible insurance savings by commercial and industrial
occupancies.
Supporting evidence: The pm-nary reason the Iowa City Fire depa~u~ent has
been unable to become an accredited fire depaxm~ent is lack of staffing.
· At least 90 percent of the time:
A) A fire department's "turnout time" (the time between the receipt of an
alarm and the time firefighters are dressed, equipped, and on board their
truck or other apparatus) shall be no more than one minute.
B) The "response time" (the time it takes for the first engine company to
arrive at the scene) shall be no more than four minutes.
C) Response time of eight minutes or less for full first-alarm assignment
(fifteen people). The Iowa City Fire Depaxil~ent's response times have
slowly increased. The North side of the dty is an area of long delayed
response times. Efforts to fix this problem have resulted in a new
~'fourth" fire station in the UNFUNDED section of the 2006 dty
budget.
Supporting statement: D~ring a true emergency there is a narrow
window of oppornmity to make a difference in the outcome. After 6
minutes without oxygen brain death occurs in medical patients and
structure fires flashover around the 10-minute range. And in trauma
cases we have a small portion of the "golden hour" for extrication,
treamaent, and t~ansportation to a surgical hospital.
· Fire depaxti~ents must inform the public about their response cap_abilities
and the consequences of not meeting the specified deployment dri:~tcria. :It. is
not currently being done. Nor has it been done in the past."
· Fire depazLments must be capable of establishing incident command, water
supply, attacks line(s), backup line(s), search and rescue team(s), ventilation
team(s) and RIT/FAST at all structural fires.., these "benchmark"
requirements are based upon a 2000 square foot detached single family
dwelling. Urban FD's will have to increase the requirements according to
the occupancies & hazards in their community, such as aparm~ents,
commercial property, industrial property, hospitals, schools, high-rises, and
proximity of exposures. The Iowa City Fire Depamixent lacks the staffing
to complete the minimum of this objective.
· Staffing for BLS response at two EMT-B's and staffing for ALS response at
two EMT-P's (if ambulance service is provided). The Iowa City Fire
Depamuent does not currently provide the ambulance service. However it
is a long-term strategic goal of the department to do so.
· Fire depa~unents must be capable of establishing a RIT/FAST team at all
incidents. The Iowa City Fire Depaxu~ent accomplishes this once on scene
staffing allows. It often requires the response of the third on-duty Engine
Company. This company is not part of the initial first-alarm dispatch and is
thus delayed.
'· Minimum requirements for health and safety, incident management,
training, communications and pre-incident planning. The Iowa City Fire
Depaxm,ent lacks adequate staff to allow pre-incident planning.
Be aware that there is an Equivalency clause in NFPA 1710. It reads that
prOviding protection "equal to or better than" the standard through a
combination of methods, such as strong fire sprinkler or fire resistive building
construction ordinances, etc is acceptable. The City of Iowa City does not
currently have an ordinance mandating residential sprinklers. Nor does it have
any other ordinances beyond the Uniform Fire Code that give substantial
tactical advantage to fire fighting crews in single family dwelling, multi-family
dwelling up to two and a half stories, or structures built/remodded more than
several yeats ago. The ICFD has claimed compliance based on this e uivalen.~
· .thany - .
clause but cannot support ~t w~ written documentation. If the ad to ¢~.2
convince a jury, we do not believe they could prove our compliance. :~ece'i. frde~..,. --~
to ask the fire chief for a written item by item explanation of how we~e_.6_i'npl ..y~ --z
rtainly rmgh 11 hii~9' '~'~
A lawyer ce would and/or will m the future. We t as we ~t -.. , ,
available before we need it ~', ~:: ~a
Can we and should we comply with the standard? The cost of compliance
would be a large increase in the fire depatm~ent's budget. The requirements of
the standard compounded by the city's historic low level of staffing will require
hiring many additional firefighters. However, this is not high when compared
to the loss of life, health, and property that could be prevented given
compliance. Additionally, continued non-compliance has a higher potential
price tag. If we remain non-compliant and are successfully sued, the resulting
NIOSH violation will likely force us to comply with NFPA 1710 in short order.
If our argument is that we cannot afford it now, how will we afford it after
legal action is taken against us and we are required to comply? City staff and
elected officials should also consider the political fallout when the public learns
that they knew of the financial risk and did not correct it.
Simply having a plan to comply with the standard, or taking time to study the
problem over the next several years for lack of statistics from the fire
depaxil~,ent will not make the liability go away. Keep in mind, liability is the
'problem we are addressing. Will any action short of compliance with the
standard eliminate the financial risk? The answer is no. The faster we comply
with the standard, the less risk the city is exposed to, not to mention the
increased safety of the fire fighters and dtizens.
To eliminate the financial risk, the City of Iowa City needs to raise a unified
voice in support of the additional staffing required to meet NFPA 1710. We
cannot have the city council, the city administration, the fire depa~lent
admirfistration, and the firefighters union giving the public different messages
on this issue.
We understand the fiscal realities of the post 9-11 economy. Money is tight.
This makes financial planning critical to solving this problem in a timely
manner. There will be a period of time in the city budget process around 2006
that will free up enough tax-base to correct the problem if the money is spent
on needed fire depa~ent personnel. The city needs to plan and budget now
while they still have control and not wait for either the devastating fire loss that
could have been prevented, or the citizens who want sufficient fire protection
to force compliance through a voter mandate.
The City should also consider that the University of Iowa is party ttlk ~1 :-:
million plus/annual contract with the City of Iowa City for fire and rescue
protection. Given that the level of protection provided by the city does not~
meet NFPA 1710 it could be claimed that the City is not holding up it's endof
5
the contract. A public debate might cause the loss of this important source of
revenue. Quietly adding needed personnel might be the best option.
Historically, there is precedence in our depa~u~ent for a sudden large increase
in FD staffing. Around 1970 two additional fire stations were built and 18
career firefighters were added for an approx. 50% increase in line personnel
over a two year period.
Meeting NFPA 1710 will take a similar change. It would require approx. 7 '
additional firefighters per each of the three shifts. This would provide a
"fourth" firefighter on each of the five front line fire companies, a Battalion
Chief's Aide, and one firefighter to cover the additional time off necessary to
· comply with contractual obligations. This does not indude 1 additional Fire
Lieutenant per shift for the new fire station #4 planned in 2006.
Here is what a sample 5-year NFPA 1710 compliance plan might look like:
2006 Additional 3 Fire Lieutenants - open Station #4
2007 Additional 3 Fire fighters - 4th person on Engine 1
2008 Additional 6 Fire fighters - 4m person on Engines 2 and 3
2009 Additional 6 Fire fighters - 4m person on Truck 1 and Eng. 4
2010 Additional 6 Fire fighters - Battalion Chief Aide and min. staffing
And while not required by the standard, this would also be an excellent time to
address the lack of 40-hour staff positions and 40-hour fire inspection,
prevention, and public education positions.
To this end, we would like to see the results .of the "financial risk analysis"
presented to the Mayor at an open city council meeting within the next four
months. And we would like to see action supportive of 1710 compliance on
the part of the city council by the end of the current year. Failing this we will
attempt to forward a referendum to the dtizens of the City of Iowa City asking
their budgetary support to meet the NFPA 1710 standard. We will advise them
of the litigation risk and discuss the benefits of meeting the minimuLn__ startle._ g
level required by 1710.
We look forward to your timely written response in this matter.
6
Sincerely,
rot the Union:
Lt. Robert He: ~, P t fi h
International J - Local 610.
~ssoclauon o£F~re g ters
RCH/pas
Cc: Ernest Lehman, Mayor
Dee Vanderhoe£, Mayor Pro Tern
Ross Wilburn, District A
Connie Champion, District B
Irvin Pfab, District C
Steve Kanner, At-Large
Mike O'Donnell, At-Large
Steve Atldns, City Manager
Dale Helling, Asst. City Manager
Jeff Davis, Planning
Andy Rocca, Fire Chief
Ron Smtzman, Battalion Chief
Jim Humston, Battalion Chief
Dan Smith, Battalion Chief
Roger Jensen, Fire Marshal
Eleanor Dilkes, City Attorney
Sylvia Mejia, Personnel Director
7
z_~Ron
Roger
Productivity of Comparable IOWA Fire Departments
.z~,Dan
Denartment Line Personnel 2002 p, un Volume Pooulation Firefi~ters ocr 1000 Pooulation Protected Productivity Ratin~,.
1. Davenport 133 10,984 98,359 1.3 82.5
2. Waterloo 110 8,699 68,747 1.6 79.0
3. Iowa City 54 3,518 62,220 0.9 65.1
4. Des Moines 272 16,856 198,682 1.4 61.9
5. Council Bluffs 108 5,819 58,268 1.8 53.8
6. Sioux City 108 5,751 85,013 1.3 53.2
7..CedarRapids 134 7,018 120,758 :.~1.1 52.3
8. Dubuque 81 4,012 57,686 1.4 49.5
City of Iowa City
MEMORANDUM
TO: City Council ~ _.~,,2 ~/~ ~
FROM: Dale Helling, Assistant City Manager
DATE: May 15, 2003
RE: Inquiry about Human Rights Commission Discussion
A question arose at your last meeting regarding a reference in the minutes of the Human
Rights Commission's meeting of March 25. Based on the results of a survey the
Commission recently conducted in the community, they discussed a list of areas for
future focus of attention and/or seeking improvement. One such area is listed as "City
Council/city government". A copy of the survey is attached.
The question to which the Commission refers is #9 on the survey. The responses to that
question averaged 3.08 which reflects an essentially neutral collective opinion. The
discussion by the Commission resulted in their conclusion that this is an area that they
could further consider in the future. Thus the notation in their minutes.
Please feel free to contact Heather Shank for more detail.
cc. Human Rights Commission
Heather Shank
Iowa City Human Rights Survey
The Iowa City Human Rights Commission is surveying the Iowa City community to gauge how human rights are viewed in
our community. Please give us your feedback on this important topic. Use the following rating scale for all questions.
1 2 3 4 5
Strongly Disagree Disagree Neutral Agree Strongly Agree
1 a.) Members of the Iowa City community are discriminated against because of their race.
lb.) Members of the Iowa City community are discriminated against because of their ethnic background.
1 c.) Members of the Iowa City community are discriminated against because of their association with certain
people.
1 d.) Members of the Iowa City commumty are discriminated against because of their religion.
__. lc.) Members of the Iowa City commumty are discriminated against because of their sexual orientation. 1 £.) Members of the Iowa City commumty are discriminated against because of their gender.
1 g.) Members of the Iowa City commumty are discriminated against because of their disability.
1 h.) Members of the Iowa City commumty are discriminated against because of their size.
li.) Members of the Iowa City commumty are discriminated against because of their age.
lj.) Members of the Iowa City commumt are discriminated against because of their national origin.
2.) Iowa City is a place where people feel safe.
3.) Iowa City provides all of its citizens equal access to governmental resources.
4.) Members of the Iowa City community oppose acts of discrimination even if they are not personally affected by
the discriminatory actions or behaviors.
5.) I take responsibility to ensure that other individuals do not discriminate and that they behave in ways that
promote the safety and well being of our community.
6.) Members of the Iowa City community arc able to express their beliefs and ideas (political, religious, cultural, or
other) without fear of discrimination and/or retaliation.
7.) Students and families from diverse backgrounds, cultures, and religions feel accepted in the Iowa City schools.
8.) People from diverse backgrounds, cultures, and religions feel accepted in Iowa City.
9.) My input will be considered by the City Council and policy makers during the decision making process.
I0.) Businesses in Iowa City treat customers equally.
11 .) Employers in Iowa City treat employees equally.
12.) Landlords in Iowa City treat all renters and potential renters equally.
13.) I understand the basic principles of anti-discrimination law.
I personally know of someone who, I believe, within the past year, has been discriminated against/treated unfairly in
Iowa City. (Please respond to this question on the back of the survey.)
DEMOGR~IPHICS:
Alaskan Native or Am. Indian 0-9 years old __Christian __Male
African American/Black 10-17 __Jewish __Female
Hispanic/Latino(a) __ 18-25 __Muslim __I prefer to not respond
__Asian or Pacific Islander __26-40 __Hindu
__White 41-65 Other
__Multi-Racial __65+ --No religious affiliation
__I prefer to not respond __I prefer to not respond __I prefer to not respond
US Citizen/Resident? GLBT? Disabled?
__Yes __Yes __Yes
__No ~No No
__I prefer to not respond __I prefer to not respond ~I prefer to not respond
Please use other side for comments. Thank you for completing our survey!
~'~ Iowa City Police Department
~,[ [~q Monthly Liquor License (OFF PREMISE SALES) Report
APRIL 2003
YEAR 2002 Monthly Total Year to Date Totals I Arrest/Visit
Business Name _B ~ ~ Y"TD
MINI MART-2153 ACT CIR. 0 0.00
AAJAXXX LIQUOR STORE 4 0.00
BIG KMART-HOLLYWOQD BLVD 0.00
CUB FOODS 1 0.00
DAN'S SHORT STOP CORP 0.00
DELIMART- E, BENTON 12 0.00
DELI-MART - MORMON TREK 0.00
DELIMART-HWY 1 0.00
DELIMART-LWR MUSCATINE 0.00
DOC'S STANDARD 0.00
DRUGTOWN 0.00
EAGLE FOOD CENTER- N.DOD. 0.00
FAREWAY STORES INC 0.00
GASBY'S - S. GILBERT 0.00
GASBY'S EAST - 2303 MUSCAT. 0.00
HANDIMART - DUBUQUE ST. 0.00
HANDIMART - N.DODGE 0.00
HANDIMART - WlLLOWCREEK 0.00
HARTIG DRUG - MORMON TREK 0.00
HAWKEYE CON ST - Commerce 0.00
HAWKEYE CON ST-KIRKWOOD 0.00
HY-VEE- N. DODGE ST 0.00
HY-VEE- S. 1ST AVE 0.00
HY-VEE- WATERFRONT 0.00
JOHN'S GROCERY INC 0.00
KUM & GO - GILBERT/BURL 9 0.00
KUM & GO - MORMON TREK 0.00
KUM & GO- S. RIVERSIDE 0.00
~UM& GO- W. BURLINGTON ST 0.00
L&M MIGHTY SHOP INC 0.00
EET CAFe: 0.00
MINI MART 0.00
NEW PIONEER COOP 0.00
NORTH DODGE EXPRESS 0.00
ON THE GO CONV. STORE INC. 0.00
OSCO DRUG 0.00
Column A is the number of times a license holder is visited specifically checking for underage sales.
Column B is the number of people charged with possession under the legal age. Note this is not the total number
of charges.
Iowa City Police Department
Monthly Liquor License (OFF PREMISE SALES) Report
APRIL 2003
YEAR2002 Monthly Total Year to Date Totals ~ Arrest/Visit
Business Name , A~ i B ,~ I A ! [ BI I YTD
PANCHEROS 0.00
PETRO-N-PROVISIONS 0.00
~E 0.00
0.00
0.00
0,00
T&M MINI MART 0.00
0.00
WALGREENS 0.00
TOTAL 0.00
Column A is the number of times a license holder is visited specifically checking for underage sales.
Column B is the number of people charged with possession under the legal age. Note this is not the total number
of charges.
To: Chief Winkelhake
From: Officer R. A. Mebus
Ref: Monthly Activity Report
Date: April 2003
Copy: Captain Johnson
During the period covered by this report, 9 different officers spent a total of
28hours participating in than 9community events and had contacted nearly 596
persons. Listed is an overview of the different events.
DATE OFFICER Contacts Length Activity
4-5-03 Mebus 35 1 hr lC Chamber Mtg- Violence
4-5-03 Hart' 10 .75 Scout Tour
4-15/16- Mebus 26 16 CSS Instrution
03
4-14-03 Gaarde 10 1 Girl Scout Grp
4-18-03 Mebus, 250 3 hrs Roosevelt Elem Bike Rodeo
Martin
4-28-03 Gist 55 1 hr Lemme Elem Grp--K9
4-24-03 Hewlett 20 .75 Wood elemSafety Patrol
4-25-03 Widmer 14 .5 HAACAP Pre School
4-26-03 Powills 150 4 hrs AAA Safety- finger prints
There were 15 officers visiting 16 lC Schools for approx. 42.5 hfs
Regina Elem Completed the DARE Program graduating 75 6th
Graders at a ceremony held on April 11th. Approx. 200 attended
The 7th Citizen's Police Academy concluded with a graduation
ceremony on April 24th. 21 participants
There were 16 child safety seat inspections done (Mebus, Roth) at
approx. 20-30 minutes each.
Iowa City PD participated in a Child Passenger Safety Seat Event
held at the Sycamore Mall on April 12. There were 75 seats
inspected. Mebus, Roth and S. Heick were part of the inspection
team. Orr. Powills was present to assist with traffic flow and safety.
The event lasted 4 hours.
City of Iowa City
MEMORANDUM
Date: May 5, 2003
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, May 5, 2003, 6;30 PM in Emma J. Harvat Hall
Councih Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn
Staff: Atkins, Helling, Karr, Dilkes, Nasby, MJklo, Kopping, McCafferty, O'Neil, Boothroy
Tapes: 03-40, Both Sides; 03-41, Side 1.
(A complete transcription is available in the City Clerk's Office)
PLANNING & ZONING ITEMS
Sr. Planner Miklo presented information on the following items:
A. PUBLIC HEARING ON A RESOLUTION AMENDING THE SOUTH CENTRAL DISTRICT
PLAN TO CHANGE THE FUTURE LAND USE DESIGNATION FROM OFFICE PARK /
COMMERCIAL TO INTENSIVE OR HIGHWAY COMMERCIAL FOR PROPERTY
GENERALLY LOCATED EAST OF MORMON TREK BOULEVARD EXTENDED.
B. PUBLIC HEARING ON A RESOLUTION ANNEXING APPROXIMATELY '150 ACRES OF
PROPERTY GENERALLY LOCATED EAST OF HIGHWAY 218, WEST OF THE IOWA
CITY AIRPORT, AND BOTH NORTH AND SOUTH OF HIGHWAY '1. (ANN03/0000'1,
ANN01-00004)
C. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF
APPROXIMATELY 6.'1 ACRES FROM COUNTY RS, SUBURBAN RESIDENTIAL, TO CI-
'1, INTENSIVE COMMERCIAL FOR PROPERTY LOCATED WEST OF DANE ROAD,
EAST OF MORMON TREK BOULEVARD EXTENDED. (REZ0'1-000'17)
D. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF
APPROXIMATELY '144 ACRES FROM COUNTY CH, C2, R'1A, RS & A'1 TO P, PUBLIC,
CH-'1, HIGHWAY COMMERCIAL, AND ID-RS, SUBURBAN RESIDENTIAL, FOR
PROPERTY GENERALLY LOCATED EAST OF HIGHWAY 2'18, WEST OF THE IOWA
CITY AIRPORT, AND BOTH NORTH AND SOUTH OF HIGHWAY 1. (REZ03-000'13)
E. CHANGING THE ZONING DESIGNATION FROM CB-2, CENTRAL BUSINESS SERVICE
ZONE TO CB-5, CENTRAL BUSINESS SUPPORT ZONE FOR BLOCK 67 OF THE
ORIGINAL TOWN PLAT, EXCEPTING THE 6,000 SQUARE FOOT PROPERTY AT '130
NORTH DUBUQUE STREET. (Hanick/REZ03-00006)
F. CONDITIONALLY CHANGING THE ZONING DESIGNATION FROM CB-2, CENTRAL
BUSINESS SERVICE ZONE TO CB-5, CENTRAL BUSINESS SUPPORT ZONE, FOR A
Council Work Session
May 5, 2003
Page 2
6,000 SQUARE FOOT PROPERTY AT 130 NORTH DUBUQUE STREET (Hanick/REZ02-
00021)
G. CHANGING THE ZONING DESIGNATION FROM HIGH DENSITY SINGLE FAMILY /
SENSITIVE AREA OVERLAY (RS-12/OSA) TO PLANNED DEVELOPMENT HOUSING
OVERLAY (OPDH-12/OSA) FOR 2.12 ACRES OF PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF MEADOW RIDGE LANE AND NORTH DUBUQUE STREET.
(REZ03-00009) (FIRST CONSIDERATION)
H. COMBINING THE LONGFELLOW HISTORIC DISTRICT AND THE MOFFITT CO'I-rAGE
HISTORIC DISTRICT INTO ONE HISTORIC DISTRICT NAMED THE LONGFELLOW
HISTORIC DISTRICT. (REZ03-00004) (FIRST CONSIDERATION)
Mayor Pro rem Vanderhoef left the meeting due to a conflict of interest on the next four items (I
through L).
I. TO REZONE FROM NEIGHBORHOOD CONSERVATION RESIDENTIAL (RNC-12 &
RNC-20), HIGH DENSITY MULTIFAMILY RESIDENTIAL (RM-44) AND MEDIUM
DENSITY SINGLE FAMILY RESIDENTIAL (RS-8) TO CONSERVATION DISTRICT
OVERLAY (RNC-12/OCD, RNC-20/OCD, RM-44/OCD & RS-8/OCD) FOR THE
DESIGNATION OF THE COLLEGE HILL CONSERVATION DISTRICT WITHIN THE
COLLEGE HILL NEIGHBORHOOD (REZ03-00005) (SECOND CONSIDERATION)
J. CHANGING THE ZONING DESIGNATION FROM NEIGHBORHOOD CONSERVATION
RESIDENTIAL, (RNC-12), TO OVERLAY HISTORIC PRESERVATION, (OHP/RNC-12),
DESIGNATING THE PROPERTY LOCATED AT 30 SOUTH GOVERNOR STREET AN
IOWA CITY HISTORIC LANDMARK. (REZ03-00001) (SECOND CONSIDERATION)
K. CHANGING THE ZONING DESIGNATION FROM NEIGHBORHOOD CONSERVATION
RESIDENTIAL, (RNC-20), TO OVERLAY HISTORIC PRESERVATION, (OHP/RNC-20),
DESIGNATING THE PROPERTY AT 802 WASHINGTON STREET AS AN IOWA CITY
HISTORIC LANDMARK. (REZ03-00002) (SECOND CONSIDERATION)
L. CHANGING THE ZONING DESIGNATION FROM NEIGHBORHOOD CONSERVATION
RESIDENTIAL, (RNC-20), TO OVERLAY HISTORIC PRESERVATION, (IHP/RNC-20),
DESIGNATING THE PROPERTY AT 726 IOWA AVENUE AS AN IOWA CITY HISTORIC
LANDMARK. (REZ03-00003) (SECOND CONSIDERATION)
Mayor Pro tem Vanderhoef returned to the meeting (starling with item M).
M. TO AMEND AN EXISTING PLANNED DEVELOPMENT HOUSING PLAN (OPDH-8) TO
ALLOW A 64-UNIT RESIDENTIAL DEVELOPMENT FOR LOT 255 OF WINDSOR RIDGE,
PART 12, A 7.93 ACRE DEVELOPMENT LOCATED AT COURT STREET AND
ARLINGTON DRIVE. (REZ02-00022) (PASS AND ADOPT)
N. VACATING THE NORTHERNMOST 60 FEET OF THE DEAD-END ALLEY ALONG THE
WEST PROPERTY LINE OF 405 SOUTH SUMMIT STREET. (VAC00-00001) (PASS AND
ADOPT)
Council Work Session
May 5, 2003
Page 3
O. APPROVING THE PRELIMINARY PLAT OF GALWAY HILLS, PARTS 7,8 AND 9, A44-
LOT, 19.01-ACRE SUBDIVISION LOCATED AT DUBLIN DRIVE.
Majority of Council requested a memo from City Engr. Fosse explaining the City's policy on tap-
on fees.
P. APPROVING THE PRELIMINARY PLAT OF HOLLYWOOD MANOR PART 8, IOWA CITY,
IOWA.
Council Member Pfab left the meeting.
Q. APPROVING THE EXTRATERRITORIAL PRELIMINARY AND FINAL PLAT OF
HARNEY'S HOMESTEAD, JOHNSON COUNTY, IOWA.
AGENDA ITEMS
1. (Consent Calendar #4d(10) - Resolution approving funding ... Community Development
Block Grant ... Rack BBQ ...) Council Member Kanner requested separate consideration of
this item at the formal meeting. Majority agreed to remove from the Consent Calendar.
2. (Consent Calendar #4d(4) - Human Rights Commission Minutes) In response to Mayor Pro
rem Vanderhoef, staff will prepare a memo regarding the survey that was done by the
Commission that turned up comments on relations with City governmentJCity Council.
3. (Consent Calendar #4d(1) - (7) - Resolutions ... fines ... tobacco to minors) In response to
Council Member Kanner, City Atty. Dilkes outlined the new state law effective April regarding
fines and suspension for establishments selling to minors.
4. (Consent Calendar #4d(9) - Resolution ... release of lien ... 903 Iowa Avenue) In response
to Council Member Kanner, Community and Economic Development Coordinator Nasby
explained that the City was releasing the first lien, and executed another lien reflecting the
combination into a larger first mortgage.
5. (Item #16 - Resolution adopting ... FY04 Action Plan ... Sub-Part ... 2001-2006 .... CITY
STEPS) In response to Mayor Pro tem Vanderhoef, Community and Economic Development
Coordinator Nasby outlined the minor text changes in the CDBG plan.
COUNCIL TIME
1. The Mayor noted that he has directed staff to place the Council Time item earlier on the
work session agenda.
2. City Manager Atkins requested Council set a meeting date for discussion of state reduction
of aid, and stated he would be providing a memo outlining recommendations. After
discussion Council set special work sessions for Monday, May 12, at 6:30 PM, and
Tuesday, May 13, at 7:30 if needed.
Council Work Session
May 5, 2003
Page 4
3. Council Member Champion reported that the Jail Task Force did present their final draft to
the Johnson County Board of Supervisors.
4. (IP4 April 24 Info Packet - Memo from City Clerk and City Atty....) In response to Council
Member Kanner, a majority of Council agreed to add approval of Complete Description
minutes and Work Session minutes to the Consent Calendar agenda.
5. Council Member Kanner reported that the National League of Cities newsletter contained a
story regarding a suit in federal coud in Seattle against the FCC ruling that a cable modem
is not subject to local franchise fees.
6. (Agenda Item #15 - Resolution ... set of recommendations and schedule of membership
fees ... Senior Center) The City Manager reminded Council of their intent to move up this
item on the formal agenda the following evening.
FAIR
Karen Kubby and Colin Gordon presented information.
STAFF ACTION: None.
SYCAMORE/FIRST AVENUE AND HIGHWAY 6 TIF DISTRICTS (Agenda Items #7 & #8)
Community and Economic Development Coordinator Nasby presented information.
Council Member Pfab returned to the meeting.
CDBG/HOME ANNUAL ACTION PLAN (Agenda Item #16)
Council Member Wilburn left the room due to a conflict of interest. Community and Economic
Development Coordinator Nasby present for discussion. The City Manager reported he was
working on details to fund the housing inspector position previously requesting CDBG funds as
a result of the Nuisance Abatement Ordinance from inspection fees, and would be providing
information in a few days. Council Member Wilburn returned to the meeting.
AIRPORT BUSINESS PLAN UPDATE
Airport Commission Chairperson Alan Ellis introduced Michael Hodges, CEO of Airport
Business Solutions who presented information on the airport strategic/business plan.
Meeting adjourned 9:00 PM.
City of Iowa City
MEMORANDUM
DATE: May 12, 2003
TO: Mayor and City Council
FROM: Marian K. Kart, City Clerk
RE: Coffee Initiative
On November 4, 2002, a revised Affidavit to Commence Initiative Proceedings was filed
in my office which proposed an ordinance restricting the sale of brewed coffee to
organic, fair-trade, or shade-grown certified coffee.
Petitioners had six months to secure the required 2,667 (25% of voters in the 2001 City
Election) qualified electors (living in Iowa City and registered to vote) and submit to the
City Clerk.
The six month period has lapsed. Any further action regarding this initiative will require
refiling of an Affidavit to Commence.
City of Iowa City ~P15
MEMORANDUM
DATE: May 14, 2003
TO: Mayor and City Council
,/
FROM: Marian K. Karr, City Clerk I~t,.~w--~
RE: Absence
I will be out of the office Friday, May 16, and will return on Tuesday, May 27. Please
contact Deputy City Clerk Julie Voparil with any questions you may have during that
time.
Board of Directors
April 11, 2003
Minutes
MEMBERS PRESENT: Steve Atkins, Jeff Disterhoft, Scott Fisher, Charlie Funk,
Tim Gholson, Tom Goedken, Jim Griffin, Pat Guard, Mike Huber, Brian James,
Larry Morgan, Julle Pulkrabek, Dick Rex, Tom Scott, Glenn Siders, Carol
Thompson, Bruce Wheaton and Harry Wolf. ABSENT: Tom Gelman, Kelly
Hayworth, Scott Miller, Mike O'Donnefl, Norm Nielsen, Ronald Reed, David
Skorton and John Wetzel.
STAFF PRF_~EI~IT: Sheri Jelinek, Megan Jensen, Joe Raso and Linda Schreiber
CALL TO ORDER: Chair Funk called the meeting to order at 7:30 a.m.
MINUTES: Motion by Atkins; second by Guard to approve the March 14, 2003
ICAD Group Board of Directors minutes. Unanimous approval.
FINABCIALS: The March profit and loss statement reflects income of $8,800,
including contributions from one public and eight private investors. Raso
reported overdue investments totaling $7,850; including $5,100 past 90 days.
As of today, $57,602 is expected from 40 investors.
Raso reported expenses for March in the amount $21,368. Major expenses
include Raso's quarterly health insurance.
A $12,544 net loss is also reflected.
March financial report reflects $128,169 in UICCU checking and savings; and
$100,305 certificate of deposit at ISB&T.
The Executive Committee requested Quarterly Cash Flow Statements, which
reflect the fo flowing:
,/ First quarter net cash increase of $39,518
,/ Second quarter net cash increase of $29,437
Third quarter net cash loss of $19,256
The YTD revenue and expenses versus the budget:
,/ Projected gross income -- 105.1 percent of budget
,/ Expenses -- 71.7 percent of budget
Motion by Goedken; second by James to approve the March financial
statements as presented. Unanimous approval.
GUIDING PRINCIPLES ON ECONOMIC DEVELOPMENT: Raso reported he
received comments from several board members regarding legislative issues
presented at the last board meeting. Raso provided the board a draft of guiding
principle's that could be used as a reference to evaluate Legislative proposals.
The principles focus on the underlying premises of business development--
polices that affect business growth and wealth:
v' Business development outcomes:
~ Jobs
Corporate property taxes
Residential property ownership, which generate property taxes
Payroll, which supports retail and other sales to generate taxes
Corporate and personal income taxes
¢' Competitive and straightforward tax structure to generate corporate and
personal level, while maintaining non-revenue generating services that
are important to advance business development (infrastructure,
education, etc.)
e' Long-term wealth creation is generated via entrepreneurial development
Raso stated ff the board agrees with the three underlying premises as outlined;
it's possible to focus on public pohcy that affects business development:
Education relating to workforce development
Infrastructure
Marketing
Entrepreneurship
Quality of Place
Tax Climate
Raso reported a joint House and Senate taskforce plan proposed spending
nearly $900 million on economic development and educational assistance
programs. Given these proposals, Raso suggested that it's increasingly
important to communicate with the Legislature about issues important to
economic growth.
Raso sa_id the Executive Committee found the guiding principles provided a
base to begin a dialogue, as our Legislators are requesting our advice regarding
specific programs. In an effort to give Legislators direction, Raso identified
components that affect business development and recommended funding for
each component:
o.*o Education/Workforce Development - 25 percent
o:o Entrepreneurship - 15 percent
· :o Marketing- 10 percent
· :. Quality of Place - 20 percent
· :- Direct Incentives to Companies - 30 percent
2
· :. Tax Climate - not a funding issue, but instead an issue of simplification,
fairness and competitiveness with other states
· :. Infrastructure - Critical to movement of goods/services and people, but
funding for this has not been included in economic development
programs
Goedken said its important to concentrate in regional areas and feels a
statement should be made.
Fisher said the guiding principles should include statement promoting freedom
and responsiveness for local control.
Atkins said ICAD Group should use "local" and "community" as key words in
our guiding principle statement.
Siders recommended identifying IDT by name instead of an acronym, and
deleting McLeod to eliminate a negative perception. He also requested
rewording the section Entrepreneurship under Infrastructure. He said
Education, Healthcare, Sports and Recreation should be included in Quality of
Place.
A majority of the Board determined the guiding principles could be used as an
internal document that could adapted for use in many ways externally.
Wheaton and Thompson agree the document must be flexible to meet the most
of the targeted issues.
Funk asked the Board to approve the concept guiding principles and allow Raso
to amend as discussed.
Pulkrabek said the approval should allow Raso to publish whatever portion is
needed to make the point of the ICAD Group.
Motion by Fisher; second by Gholson to approve the Guiding Principles for
Economic Development and to modify as discussed. Unanimous approval.
CEDAR RAPIDS/IOWA CITY TECHNOLOGY CORRIDORTM/WORKFORCE
DEVELOPMENT UPDATE:
~ £aborshed Study: Raso reported stud/es and executive summaries for the
Technology Corridor and Iowa City area have been completed. A news
conference was held March 25. Technology Corridor executive summary
reports were distributed.
~ Corridor Career Fair. Schreiber said the fair was held April 5. Fifty-five
booths exhibited. Final cost is not yet available, but the costs are
expected to be much lower than previous fairs because overtime for set-
up and tear-down was not needed. Iowa City Community Cable TV
videotaped the seminars for replay. Raso reported 500 employment
3
directories CDs were distributed and 180 resumes were critiqued. Raso
thanked the staff for all the time and effort put into the fair to make it a
success on the south end of the Corridor.
~ Employment Directory Presentation: Copies of the new CD-rom directory
were distributed to the board. Raso demonstrated the CD-Rom. Priority
One will distribute the CD at career fairs and on-campus visits to
universities and community colleges.
~ Skills 2000 Update: Raso reported the group has met twice to review
questions and narrow the industry sectors to interview. A meeting will be
held at the end of this month with 10 human resources managers from
the Kirkwood Community College seven-county region. A Technology
Corridor Committee meeting will be held in May to share the work thus
far. A report is expected at the end of summer.
PRF.~IDIgNT'S REPORT:
Media Coverage: Raso reported on articles that have appeared recently:
o:* AARP - 12th Best Place to Retire
Site Selection - article was included with board packet
*:* U.S. News & World Report- reported the University of Iowa moved up in
rankings
*:* Expansion Management - awarded Iowa City Community School District
a gold medal; ranks healthcare in the Technology Corridor in the top 10;
Iowa City ranks number 6
o:o Men's Journal - ranks Iowa City the 6th safest, sexiest city
Strategic Planning Session: The ICAD Group's Strategic Planning Session is set for
April 17, 2003, from 7:30 a.m. to 11:30 a.m., at the Sheraton Iowa City Inn in the
Johnson Room. The focus is on:
What we do
What we should do
What we should not do
,/ What we should do long-term
The meeting will not review our mission or values because this was covered in
detail at the last planning session in 2001. Raso also reported 21 Board members
will attend and Usha Balakrishnan, director of the University of Iowa Office of
Corporate Partnerships, will attend in Dr. David Skorton's place since he is unable
to attend.
Smart Conference: The Smart Economic Development Conference will be held May
1, 2003, at the Polk County Convention Complex in Des Moines. A sign-up sheet
was passed around for Board members to attend. The registration fee will be paid
by ICAD Group. Registrations must be submitted to Des Moines by April 25.
Nominating Committee Progress: The committee will meet following the Board
meeting to narrow the list of candidates to seven.
4
Marketing Implementation Update: Raso reported the Marketing Taskforce
narrowed the selection to two agencies: AdPro and Benson & Hepker. They
recommended that staff make the selection and retain Rebecca Ryan, Next
Generation Consulting, for her insight with the next generation of worker. The
process allows the board an opportunity to review the creative design.
Existing Industry
~ Alpla announced an 86,000-square-foot expansion
· / #20---Working with developers/Realtors® to fred a builder
,/ #29--~oject is active with a possible May announce date
Domestic
g #25~Contact serving P&G is looking at area again
CHAIR'S R~POR?
Funk reported he and Raso presented to the Cedar Rapids Rotary, where they were
well received. Funk said investment call updates have been received, but efforts to
continue making those calls are needed. Funk extended a thank you from the
board to staff for work with the Corridor Career Fair.
Schreiber reported this is the last meeting for intern Megan Jensen. Jensen has
accepted a position in Kansas City, starting April 28. She thanked her for all her
hard work with the ICAD Group and encouraged the Board to utilize University of
Iowa interns, as it is a great opportunity for both the student and the company.
The meeting adjourned at 8:45 a.m.
NEXT MEETING:
Iowa City Area Development Group
Board of Directors
Friday, May 9, 2003
7:30 a.m. - 9:00 a.m.
Iowa City Area Chamber of Commerce
5
Nation's Cities Weekly, MaS 5, 2003 Distributed by Mayor Pro tem Vanderhoef
NLC Leaders Discuss Property Tax Issues
by ChrisHoene This argument was forwarded by
Dartmouth Professor William Fischel in
Amid anticipation about worsening his book, "The Homevoter Hypothesis:
fiscal conditions and concerns about the How Home Values Influence Local
impact on cities' ability to meet long- Government Taxation, School Finance,
term needs, NLC leaders met in and Land-Use Policies."
Cambridge, Mass., April 25-26 to discuss Picking up on Fischel's hypothesis,
the role of the property tax in local gov- Lyons noted "The great strength of the
ernment, local property tax is its connection to the
The event, co-sponsored by NLC and provision of local services."
the Cambridge-based Lincoln Institute of Other advantages of the local proper-
Land Policy, included presentations on ty tax addressed at the event included its
the property tax and its connection to stability over time in that it doesn't react
homeowners, and land use policy and its quickly to changes in economic cycles, its
place in the larger system of public transparency in terms of being visible to
finance, citizens so that they know what they are
Participants included leaders of NLC's NI.O I~ade~ and at'afl dls~$~l prol~rty taxe~ and Io¢~! g~'~'nm~nt sttb~ L nooln paying and its direct connection to local
Municipalities in Transition Panel on
Municipal Finance, Finance and House in Cambridge, Mass. Pictured am: Il-r} Donald Bonst; $teve Bur~hoider; Bill land use decisions.
Intergovernmental Relations Barnes; Chaflle Lyons; D~ Vanderhoe~ Nancy Nalhan$on; and Brian Murphy. The participants also identified sever-
al challenges to the property tax, includ-
Committee, and NLC First Vice Discussion was framed around the the services that local government pro- lng its lack of popularity among the pub-
President Charlie Lyons, selectman from argument that the property tax remains a vides directly impact the value of homes lic (in part, because of its transparency),
Arlington, Mass. good tax for local governments because and property.
see page 8, column 1
8 NATION'S CITIES WEEKLY MAY 5, 2003
Property Tax, eompage
declining reliance upon the prop- identified a number challenges to partnership among the federal, City leaders noted that all of The next steps recommended
erty tax at the local level as a governments' abilities to meet state and local governments, these issues are connected to a by the participants include con-
result of voter and legislative pubhc needs, including: · The need to create a forum single larger issue -- meeting vening public sector representa-
restrictions, and disparities creat- o Inadequate tax bases for federal, state and local gov- public needs, tives and stakeholders in a dis-
ed across jurisdictions, resulting from shifts in the econ- ernment representatives to come "All of these issues are part of cussion about solutions to the
As part of the event, the par- omy away from an emphasis on together and address issues of a bigger challenge, to build a sys- challenges, developing best prac-
ticipants also held a discussion goods to knowledge, information consensus and conflict in public tem that provides government tices and tools for local ,official~ll~l
about next steps to take as part ofand intangible forms of wealth, finance, with the capacity to better meet and holding a plenary session o~
NLC's Future of Public Finance · An unfair distribution of · A call for encouraging a the needs of our citizens," said the future of public finance at th~ -~ ,~
Initiative. The initiative, startedthe burdens for financing gov- stronger partnership between Stan F'mkelstein, executive dkec- Congress of Cities ant
in 2000 as part of the work of the emment, government and the public tor of the Association of Exposition in Nashville, Tenn.,
Municipal Finance Panel, has · The need for a renewed around meeting public needs. Washington Cities. December2003.
Reward bm No Risk
Marian Karr IP18
From: Irvin Pfab [ipfab@avalon.net]
Sent: Saturday, May 10, 2003 3:37 PM
To: Iowa City City Council
Subject: 51003fw..Reward but no risk:The New York Times, by Dalton Conley
Importance: High
May 10, 2003
Reward but No Risk
By DALTON CONLEY
Republicans are pushing hard to reduce the tax on dividend income, arguing that the government unfairly
. taxes it twice. Dividends come from corporate profits, which are taxed, and the individual stockholder
who receives the dividend check also pays Uncle Sam. Therefore, President Bush argues, reducing -- or better
yet repealing -- the tax on stockholders would treat dividend revenue like other income, reducing free market
imperfections.
But if the Bush administration truly wants a free market economy, it shouldn't stop them. It should also put an
end to limited liability for shareholders.
Under current law, ifI invest in an incorporated company, the only money I risk losing is that with which I
bought the shares of stock. So if Exxon destroys a sizable section of Alaska's coastline; if R. J. Reynolds
directly contributes to the astronomical health care costs of smoking; or if Enron goes belly up, leaving many
unpaid accounts, the most their victims can retrieve is the value of the corporation's assets. Once the value of
the company -- and thus the shares -- is driven down to zero, creditors and litigants are out of luck.
So why do public companies and their shareholders enjoy protection from the consequences of their actions?
The history of limited liability dates back to the earliest days of capitalism when the British crown would grant
this protection to companies in order to encourage risky endeavors to stimulate investment. In 1886, the United
States Supreme Court found that the 14th Amendment -- intended to protect the rights of freed slaves --
granted corporations the legal status of persons, enshrining the distinction between corporations and their
owners.
But in a globally connected age of overdevelopment, environmental hazards and corporate malfeasance, does it
make sense to have society underwrite the money-making schemes of private individuals?
Though business executives would shudder at the notion, and claim that the economy would grind to a halt,
ending limited liability moves us closer to a true "free market." In a truly capitalist system, worthy investments
would find ways to attract capital, in spite of risk. And possible scenarios exist. Two law professors, Henry
Hansmann of Yale and Reinier H. Kraakman of Harvard, have suggested that liens could be assessed to the
shareholders who owned stock at the time of legal judgment. This may seem overly burdensome to
shareholders who have taken a beating by Wall Street, but an efficient market will quickly adapt to reflect the
social risks that are now ignored and subsequently paid for by tax dollars.
5/12/03
Reward but No Risk Page 2 of 2
I would even suggest that liability be tradeable, following the shares, and thus stock could trade at negative
values. In practice, this means that the seller pays the buyer to take over ownership -- thereby offloading legal
headaches and financial risk. The investor who gets paid to "buy" the shares is gambling that ultimately, the
assessed liability will be less than what was paid for them.
New insurance markets would arise to protect investors in cases of a tort judgment or lien that led to substantial
personal risk. Insurers would have an incentive to assess the risk of a corporation's practices to the general
welfare. Shareholders would become more involved in the business of the companies in which they invest.
After all, who wants to risk their house on Ken Lay's judgment alone? In other words, corporate oversight
would be far stronger because it would be in the market's interest.
There are potential pitfalls. For instance, investors could hide their assets abroad or insiders could hide risks
until they unload their stock, but those kinds of problems already exist at the corporate and individual level.
The division between the human person and the corporate person is one of the most taken-for-granted aspects
of our economic system -- but one which leads to enormous inefficiencies and inequities. Fair is fair: let's get
rid of the dividend tax, but only in exchange for a real free market.
Dalton Conley, director of New York University's Center for Advanced Social Science Research, is author of
the forthcoming "The Pecking Order."
Copydght2003TheNewYorkTimesCompany
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5/12/03
CITY OF IOWA CITY
CITY OF I0 WA CITY
FY2003 Budget to Actual
For the Nine Months
Ending March 31, 2003
An analysis of revenues, expenditures and current cash position for
operating accounts.
TABLE OF CONTENTS
GENERAL FUND ................................................................................................................................................. 1
REVENUES ............................................................................................................................................ 1
PROPERTY TAXES ............................................................................................................... 2
FINE, FEES & PERMITS ....................................................................................................... 2
CHARGES FOR SERVICES ................................................................................................. 2
INTERGOVERNMENTAL REVENUE ................................................................................. 3
INTEREST INCOME ............................................................................................................... 4
MISC. OTHER REVENUE ..................................................................................................... 4
ROAD USE TAX ..................................................................................................................... 4
MISCELLANEOUS TRANSFERS ....................................................................................... 4
G.O. BOND PROCEEDS ....................................................................................................... 4
EXPENDITURES ................................................................................................................................... 6
ENTERPRISE FUNDS ......................................................................................................................................... 8
PARKING ................................................................................................................................................ 8
WASTEWATER ................................................................................................................................... 10
WATER ................................................................................................................................................. 11
REFUSE ................................................................................................................................................ 11
LANDFILL ............................................................................................................................................. 12
AIRPORT .............................................................................................................................................. 12
BROADBAND TELECOMMUNICATIONS ..................................................................................... 13
OTHER FUNDS ................................................................................................................................................. 13
INFORMATION TECHNOLOGY SERVICES (ITS) ........................................................................ 13
EQUIPMENT / FLEET MAINTENANCE .......................................................................................... 14
CENTRAL SERVICES ........................................................................................................................ 14
CITY OF IOWA CITY
QUARTERLY ANALYSIS /
BUDGET TO ACTUAL COMPARISON
FOR THE NINE (9) MONTHS
ENDING MARCH 31, 2003
GENERAL FUND
The General Fund ending balance at March 31,2003 is $8,006,718, compared with $7,889,752 in FY02.
The balance projected for fiscal year end is projected to be $11,429,668, a one percent (1%) increase for
the year. Revenues are at sixty-one percent (61%) of budget and expenditures are at sixty-nine percent
(69%).
Beginning Balance 10,471,292 10,471,292 9,924,209 6%
Revenue 40,863,141 25,087,172 61% 26,577,048 -6%
Expenditures (39,904,765) (27,551,746) 69% (28,611,505 -4%
Ending Cash Balance 11,429,668 8,006,718 7,889,752 1%
Note: Transit Operations moved to General Fund at the start of the current fiscal year, 2003. For fiscal year
comparison and analysis, FY2002 General Fund revenues and expenditures have been adjusted to be
inclusive of Transit Operations.
General Fund Revenue:
Overall, General Fund revenues totaling $25,087,172 are 61% of the FY03 budget of $40,863,141, down
six percent (-6%) from this time last year. The following table summarizes General Fund revenues into
eleven (11 ) major categories and is followed by a detailed analysis of each.
General Levy 18,457,243 10,862,745 59% 10,979,098 -1%
Employee Benefits 5,813,560 ~ 3,206,113 J 55% 3,450,389 I -7%
Emergency Levy 525,202 ~ 270,000 ~ 51% 388,953 I -31%
Fines, Fees & Permits 1,697,475 ~ 1,409,773 ~ 83% 1,342,177 ~ 5%
Charges for Services 4,630,565 ~ 3,600,238 ~ 78% 3,485,737 ~ 3%
Intergovernmental Revenue 2,649,785 ~ 1,557,499 ~ 59% 1,672,692 ~ -7%
Interest Income 381,100 ~ 313,616 ~ 82% 503,257 ~ -38%
Misc. Other Revenue 1,219,428 ~ 847,269 ~ 69% 659,024 ~ 29%
Road Use Tax 3,131,716 I 2,360,498 I 75% 2,299,017 I 3%
Misc. Transfers In 886,619 I 659,421 I 74O/o 1,796,705 I -630/o
GO Bond Proceeds Transfer In 1,470,448 J -J -~ n/a
Grand Total Revenues: 40,863,14t ! 25,087,172 ! 61% 26,577,049 ~ -6%
-1-
Prooertv Taxes
Property tax receipts account for over half of General Fund revenues, with $14,.338,858 received through
March 31, 2003, approximately 58% of budget. The balance of property tax revenue is anticipated in April
and May.
Current receipts reflect $10,862,745 from general levy, $3,206,113 from the employee benefits levy and
$270,000 from the emergency levy. Revenue from the Employee Benefit's Levy covers the employer's
share of FICA, IPERS, health and dental insurance costs, and Police and Fire pension contributions.
Fines, Fees, Permits:
3onstruction License / Permits 681,850 553,106 81% 523,332 6%
Magistrate Court Fines 250,000 263,833 106% 186,253 42%
Parking Fines 475,000 331,340 70% 367,104 -10%
Library Fines 136,000 120,706 89% 117,348 3%
Misc. Other 154,625 140,788 91% 148,140 -5%
Total Fines, Fees & Permits: 1,697,475 1,409,773 83% 1,342,'177 5%
This category includes the following revenue sources: construction-related licensing, permit and inspection
fees; fine revenue from magistrate court, parking tickets and the public library. Receipts through March 31,
2003 total $1,409,773 and are 83% of budget, a five percent (5%) increase over FY02 receipts at this time.
Magistrate court fines are at 106% of budget through March 31,2003. This represents a 42% increase over
this time last year and is due in part to a significant increase in PAULA convictions (Possession of Alcohol
Under the Legal Age).
Char.qes for Services:
Administrative Service Fees
(Non-General Fund divisions) 1,174,969 881,227 75% 823,194 7%
Housing, Bldg, Const. & Plan Inspections m 236,451 205,869 87% 184,787 11%
Recreation Fees 12) 680,695 331,285 49% 307,903 8%
Transit Fees 606,850 481,041 79% 513,592 -6%
28E Agreements:
Univ. of Iowa Fire 28E Agreement 1,101,480 1,101,624 100% 1,003,607 10%
Coralville / Animal Care Services 65,543 63,819 97% 50,080 27%
lC Corn m. Schools / Mercer Aquatic Ctr 131 65,000 6,439 10% 68,620 -91%
Johnson Co. / lC Public Library 287,783 214,278 74% 203,107 6%
Johnson Co. / Sr. Center ~4~ 100,000 75,000 75% 106,058 -29%
Misc. Other Charges for Services 311,794 239,656 77% 224,789 7%
Total Charges for Services: 4,630,565 3,600,238 78% 3,485,737 3%
-2*
Charges for services total $3,600,238 are 78% of budget, up three percent (3%) from this time last year.
This category includes receipts from non-general fund departments/divisions for administrative services,
plan checking fees (Building Inspection), recreation fees and revenue from the following state and local
governmental agencies for provision of services: the University of Iowa for fire protection, lC Community
School District for use of Mercer Park pool, Coralville for animal control services, and Johnson County for
Library and Senior Center use by county residents.
(1) Inspection and development fees are at 87% of the FY03 budget due to a high number of sidewalk
inspections and staff review of construction plans.
(2) Recreation fee revenue, currently at forty-nine percent (49%) of budget, will be most significant during
the upcoming summer enrollments, as reflected by comparable revenue levels at this time last year.
(3) Revenue from the Iowa City Community School District / Mercer Park Aquatic Center agreement is
currently at 10% of budget with the remaining payment anticipated in April, 2003.
(4) Senior Center funding from Johnson County is down twenty-nine percent (29%), per the County's
decision to reduce funding support to $100,000 in fiscal year 2003.
Interoovernmental Revenue:
Local, state and federal funding is 59% of the FY2003 budget at $1,557,498, down seven percent (-7%)
from FY02. Funding sources include the state-distributed Gas & Electric Excise Tax, State Population
Allocation, Hotel/Motel Tax, and Bank Franchise Tax and miscellaneous other state and federal grants.
Items of note are highlighted below.
Gas & Electric Tax® 429,232 0% 0%
State Population Allocation/2~ 596,125 571,581 96% 595,138 -4%
Bank Franchise Tax 131 97,000 99,715 103% 97,082 3%
Hotel/Motel Tax 614,580 454,580 74% 416,141 9%
Library Grants ~4~ 79,215 86,467 109% 69,438 25%
State Transit Assistance 270,128 231,923 86% 246,915 -7%
Federal Grants - Transit ~5~ 402,180 3,360 1% 19,736 -83%
Univ. Heights Transit 28E Agreement 29,700 20,457 69% 19,746 4%
Public Safety Grantsl6/ 113,428 84,511 75% 127,506 -34%
Misc. Other~7~ 18,197 4,884 27% 78,989 -94%
Total State/Fed Funding: 2,649,785 1,557,498 59% 1,672,691 -7%
(1) Gas and Electric Excise Tax revenue has not been received to date. This excise tax replaces property
tax on gas and electric utilities.
(2) State Population Allocation revenue has been received in total for the fiscal year and is 96% of budget.
(3) Bank Franchise Tax is remitted on a quarterly basis to the state and received by the City early in the
fiscal year. Receipts in September were Iow, however a second payment was received in December
bringing revenue to 103% of budget.
-3-
(4) Library grants are 109% of budget, up twenty-five (25%) from this time last year, due in part to
increased funding from the Enrich Iowa program.
(5) Federal grant revenue for Transit Operations is traditionally received in May or June of each year.
(6) Public Safety Grants included $48,682 in Federal Crime Grant dollars in fiscal year 2002 which were not
available in fiscal year 2003.
(7) Miscellaneous Other funding included $43,083 in from the State of Iowa in the form of pass-thru funds
which were redistributed to the University for expenditures on the Hwy 6 Pedestrian Bridge Project.
Interest Income
General Fund's interest income received through March 31, 2003 is $313,616 and eighty-two percent (82%)
of budget, down thirty-eight percent (-38%) from this time last year. Interest rates have fallen thirty-six
percent (-36%) since last year at this time.
Miscellaneous Other Revenue
Miscellaneous revenue of $847,269 includes a $200,000 transfer from the health insurance reserve, a
$100,000 loan repayment from the Englert Civic Theater; $163,875 in reimbursements for CIP related
equipment purchased through the Traffic Engineering division; $86,651 from sate of condemned property
and $27,459 in sale of used police vehicles.
Road Use Tax
This is a state-levied gas tax that is apportioned back out to municipalities on a per-capita basis. These
monies are initially receipted into the City's Road Use Tax Fund with a portion then transferred to the
General Fund to cover Traffic Engineering and Streets division expenses. Transfers totaling $2,360,498 are
75% of the FY03 budget and up three percent (3%) from this time last year.
Misc. Transfers Into General Fund
Miscellaneous transfers into the General Fund are budgeted at $886,619. Actual transfers through March
31, 2003 total $659,421 or 74% of budget, including General Fund support from two enterprise funds and
transfer of Transit Operations' fund balance.
Transfers from Parking Operations and the Broadband Fund provide additional financial support to the
General Fund. Budgeted at $282,074 in FY2003, transfers thus far total $58,847.
Transit Operations moved to General Fund at the beginning of fiscal year 2003, bringing with it the existing
fund balance of $583,213.
Transfers in are sixty-three percent (63%) less in FY03 than in FY2002 due to a $1,609,913 transfer of
Transit Levy revenue into the Transit Enterprise Fund.
G.O. Bonds Proceeds - Transfers In
General obligation bond proceeds totaling $1,470,448 were budgeted for transfer into the General Fund for
capital outlay expenditures. Proceeds come from three separate bond issues: 2001 GO, 2002 GO and
2003 GO. These transfers will be made prior to the fiscal year end.
-4-
FY2003 General Fund Receipts
Thru March 31, 2003
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100°/1
Property Taxes
Fines, Fees & Permits
Charges for Services
Intergovernmental Revenue
Interest Income
Misc. Other Revenue
Road Use Tax Transfer In
!Employee Benefits Transfer In
Emergency Levy Transfer In
Misc. Other Transfers In
iGO Bond Proceeds Transfer In
FY2003 General Fund Expenditures
Thru March 31, 2003
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Personal Services ~
Commodities ~ ~ ~ ~
I
Charges for Services ~ ~ ~
I
Capital Outlay ~~l~l~lS~
Transfers to Capital Projects (CIP) ~ ~ ~
To ECICOG, JCCOG & Airport ~ ~ ~
Interfund Loan Repayments ~ ~
Misc. Transfers ~~
Contingency I
-5-
GENERAL FUND EXPENDITURES
General Fund expenditures totaling $27,551,745 are at 69% of budget. The following represents a
summary of General Fund expenditures by category. Because Transit Operations moved to the General
Fund at the beginning of FY2003, expenditures for FY2002 have been adjusted to include Transit
Operations as well.
Personal Services 27,537,090 19,734,070 72% 18,750,185 5%
CommoditiesI1) 1,970,305 1,212,083 62% 975,225 24%
Charges for Services 7,729,168 4,835,049 63% 5,002,052 -3%
Capital Outlay 1,692,430 1,085,605 64% 1,284,313 -15%
Transfers to Capital Projects (CIP)(21 96,499 52,658 55% 126,233 0%
To Airport, Transit, ECICOG & JCCOG13) 311,121 245,664 79% 408.162 -40%
Interfund Loan Repayments i.i 430,457 317,125 74% 344,430 -8%
Misc. Transfers 15) 85,988 69,491 81% 49,491 40%
Transit Levy161 n/a 1,362,413 n/a
Tort Levy ~6) n/a 309,000 n/a
Contingency 51,707 0% 0%
Total Expenditures: 39,904,765 27,551,745 69% 28,611,504 -4%
(1) A twenty-four percent (24%) increase in commodity expenditures reflect costs for street repairs, police
patrol gasoline costs and purchase of scanning equipment for new library facilities.
(2) Transfers to Capital Projects (CIP) include Flood Plain Mapping, an Airport Environmental Assessment,
Airport Obstruction Removal, Civic Center projects and Police Department Second Floor.
(3) FY2002 included transfers to Transit for a total of $247,500. Excluding this amount, transfers in FY2002
were $160,662, compared with $245,664 in FY2003. This represents a fifty-three percent (53%)
increase due to Airport subsidy.
(4) Interfund Loan Repayments are on schedule and summarized below:
(5) Miscellaneous Transfers include transfers to a Library reserve fund and a transfer from Senior Center to
Parking for designated parking in Tower Place.
(6) Transfers out of the General Fund to Transit Operations and Risk Management (Tort Levy) do not occur
in FY2003 as these cost centers were moved into General Fund at the beginning of this fiscal year.
Excluding these transfers from FY2002 expenditures provides a more accurate comparison of
expenditure levels for the two years, indicating a two percent (2%) increase over expenditures at this
time last year.
General Fund Loan Repayments are on schedule and summarized in the following table:
Civic Center North Court 30,400 22,800 75% 22,800 0%
CBD Maintenance Skid Loader n/a 2,835 -100%
Englert Theater Purchase 160,783 120,587 75% 120,587 0%
Tornado/Emergency Sirens 35,157 26,368 75% 25,596 3%
Fire Dept. Air System 16,932 12,699 75% 12,672 0%
FIlS Computer Upgrade 25,524 19,143 75% 19,143 0%
Mercer / Scanlon Gym 88,097 66,073 75% 64,874 2%
Senior Center HVAC 22,644 16,983 75% 18,792 -10%
Senior Center Bldg. Improvs 43,296 32,472 75% 50,497 -36%
Senior Center Sprinkler System 7,624 n/a 6,633 -100%
Total Transfers Out: 430,457 317,125 74% 344,430 -8%
-7-
ENTERPRISE FUNDS
The enterprise funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport and
Broadband Telecommunications. Funding comes, in part, from user fees and charges for the services
provided to individual customers. Transit Operations, previously accounted for as an Enterprise Fund, was
moved to General Fund at the start of FY2003.
The following summaries examine revenue and expenditure levels for operations, including beginning and
ending cash balance.
Parking Fund -
Beginning Balance 522,144 522,144 315,319 66%
Revenue 4,101,130 3,147,718 77% 3,160,307 0%
Expenditures (4,555,213) (2,557,993) 56% (2,722,95§ -6%
Ending Cash Balance 68,061 1,111,869 752,667 48%
Parking revenue is at seventy-seven percent (77%) of budget at $3,147,718 through March 31, 2003.
Parking fine and fee revenue is discussed in further detail at the end of this section.
Expenditures are fifty-six percent (56%) of budget at $2,557,993 through March 31, 2003. An additional
$773,906 of transfers-out are anticipated by fiscal year end, including monthly debt service and $200,000 in
parking fine support to the General Fund.
While the fund balance is projected to be $68,061 at fiscal year end, there is the potential for budgeted
capital improvement project costs of $584,000 will not be paid out until next fiscal year. This would bring
the estimated fund balance on June 30, 2003 to $652,061 or fourteen percent (14%) of expenditures.
Administrators in both Parking and Finance will continue to monitor operations over the coming months.
Parking fines and fees currently generate eighty-two percent (82%) of this fund's revenue. Fee revenue
through March 31, 2003 is eighty-five percent (85%) of budget and up three percent (3%) from this same
time last fiscal year.
The following table takes a detailed look at various parking fine fee revenue types. Numerous changes
have occurred in the Parking System over the past two years, as indicated by the far right column
(Percentage Change: FY2002 to FY2003). A brief description of the more significant changes is provided
below the table.
-8-
Parking Fines 530,000 397,140 75% 373,662 6%
On Street Meters ¢) 500,000 453.387 91% 403,294 12%
Off Street Meters (2) 100,000 83,277 83% 173,292 -52%
Permit Lots 116,080 128,449 111% 83,474 54%
Meter Hoods & Rentals(3) 40,000 2,803 7% 23,053 -88%
Capitol St. Ramp 880,000 804,769 91% 772,377 4%
Dubuque St. Ramp(4) 280,000 225,075 80% 280,547 -20%
Chauncey-Swan Ramp 45,000 35,509 79% 36,771 -3%
Tower Place Ramp(s) 345,000 238,079 69% 161,488 47%
Ramp Permits 437,000 426,629 98% 375,132 14%
Hotel Parking Contract161 60,000 35,000 58% 71,159 -51%
Senior Center Pkg Contract 20,000 15,000 75% 15,000 0%
Fee Revenue 3,353,080 2,845,117 85% 2,769,249 3%
(1) On Street Meters are 91% of budget at 453,387, up twelve pement (12%) from this time last year due to
a rate change in several blocks of the downtown and adjacent metered areas.
(2) Off Street Meters are down fifty-two percent (-52%) from this time last year, when the Library Lot was
attended and charged for hourly parking. This change was made to allow for Library construction and
staging.
(3) Meter Hoods & Rentals are Iow for the year due in part to a decrease in construction in the Central
Business District area and partial receipt of monies within Permit Lots. A journal entry will be processed to
correct the latter of these two.
(4) Dubuque Street Ramp down twenty percent (-20%) from this time last year due to operational changes
requested by the Library.
(5) Tower Place Ramp has been operational for the full twelve months of fiscal year 2003. Because this
ramp opened three months into fiscal year 2002, revenue at March 31, 2003 is fourty-seven percent (47%)
higher this time last year.
(6) Revenue from the hotel parking contract is at 58% for the fiscal year due to January and February
payments outstanding.
Wastewater Treatment Fund -
Beginning Balance 4,363,026 4,363,026 7,616,115 I -43%
I
Revenue 12,724,000 10,199,225 80% 9,530,537 I 7%
Expenditures (15,807,454) (10,084,548) 64% (11,488,740)1 -12%
Ending Cash Balance 1,279,572 4,477,703 5,657,912 I -21%
Wastewater revenues are at 80% of budget and expenditures at 64%. Fund balance is above the
recommended twenty percent (20%) of expenditures and ninety-five percent (95%) of the fiscal year's
revenues are to come from wastewater collection fees.
Overall, expenditures are down twelve percent (-12%) from FY02.This is primarily due to $1.5 million in
capital project funding for the North Plant upgrade and South Plant construction during FY2002. Bond and
interest payments have also decreased by $472,000. Excluding capital projects and debt service funding
from FY2002, operational costs through March 31,2003 are twenty-five percent (25%) higher than this time
last year. An increase was anticipated with the South Plant coming 'on line'.
Personal Services 1,602,924 1,167,281 73% 1,073,890 9%
Commodities 469,276 281,231 60% 212,606 32%
Charges for Services 1,966,336 1,325,790 67% 954,358 39%
Capital Outlay 561,643 124,801 22% 100,244 24%
Operational Costs 4,600,179 2,899,103 63% 2,341,098 24%
Capital Projects 3,898,853 2,191,644 56% 3,660,416 -40%
Debt Service Funding 6,841,745 4,966,966 73% 5,423,658 -8%
C.C. Bond Abatement 466,677 26,834 6% 42,502 -37%
Misc. Transfers n/a 21,067 -100%
total Expenditures: 15,807,454 10,084,547 64% 11,488,741 -12%
-10-
Water Operatinq Fund-
Beginning Balance 4,925,978 4,925,978 -57%
Revenue 9,855,000 7,596,156 77% -3%
Expenditures (10,533,163) (5,661,252) 54% (11,034,774 -49%
Ending Cash Balance 4,247,815 6,860,882 8,320,765 -18%
Water revenue is $7,596,156 and seventy-seven percent (77%) of the FY03 budget. Water service fees
provide ninety-five percent (95%) of total revenue, with receipts through March 31 totaling $7,295,735.
Total expenditures are fifty-four percent (54%) of budget at $5,661,252. Transfers out to capital projects for
construction of new water treatment facilities and bond principal and interest payments are at twenty nine
(29%) and fifteen (15%) percent, respectively. The remainder of these transfers are anticipated before fiscal
year end.
Operational costs are sixty percent (60%) of budget at $3,167,307. This represents a twenty percent (20%)
increase over FY2002 costs, but was anticipated while new water treatment facilities were being tested and
became operational.
Water Fund's declining cash balance is in compliance with council direction to provide twenty percent (26%)
cash funding for capital projects. Current and projected year-end fund balances are above minimum
requirements at this time.
Refuse Collection Fund -
Beginning Balance 879,187 879,187 939,296 -6%
Revenue 2,144,491 1,609,503 75% 1,449,351 11%
Expenditures (2,333,253) (1,571,144) 67% (1,416,739) 11%
Ending Cash Balance 690,425 917,546 971,908 -6%
Both revenues and expenditures are on target at the end of the second quarter. Fund balance is adequate
and collection/user fees comprise over ninety-eight percent (98%) of this fund's revenue.
-11 -
Landfill Operations Fund -
Beginning Balance i 8,013,135 8,013,135 5,267,345 52%
RevenueI 3,116,000 2,936,557 94% 2,963,269 -1%
Expenditures (3,145,487) (2,000,503) 64% (1,883,650 6%
Ending Cash Balance 7,983,648 8,949,189 6,346,964 41%
Revenues totaling $2,936,557 are 94% of the FY03 budget with above average receipts in landfill tipping
and special waste disposal fees. Expenditures totaling $2,000,503, are sixty-four percent (64%) of budget
due primarily to pending capital outlay costs of $262,000. Operational costs are at sixty percent (60%) of
budget.
Landfill's ending cash balance is in accordance with state reserve requirements and is being monitored by
Finance Administration. Regulations are currently under review at the state level in order to ensure the
availability of funds for closure costs as landfill cells fill up.
User Fees currently comprise ninety-four percent (94%) of this funds total revenue.
Airport Operations -
Beginning Balance 75 75 14,558
Revenue 340,065 307,430 90% 176,037 75%
Expenditures (340,931) (222,905) 04% (241,987 -8%
Ending Cash Balance (6,791) 84,600 (51,392
Revenue is comprised primarily of rental revenue (45% in FY03) and a General Fund subsidy (53%).
Revenue through March 31, 2003 are ninety percent (90%) of budget for the year, with rentals at ninety-one
percent (91%). Expenditures are sixty-four percent (64%) of budget. Loan repayments for prior capital
projects were restructured as of January 1,2003 in order to extend the term and provide lower payments on
an annual basis.
-12-
Broadband Telecommunications Fund
Beginning Balance 309,842 309,842 329,529 -6%
Revenue 500,000 602,008 120% 465,679 29%
Expenditures (577,587) (366,439) 63% (349,154 5%
Ending Cash Balance 232,255 545,411 446,054 22%
Broadband Telecommunications receives ninety-five percent (95%) of its revenue from franchise and
local programming fees. Revenues at March 31, 2003 are over budget for the year at 124% due to the
late receipt of franchise fees from FY2002.
Expenditure levels are sixty-three percent (63%) of the FY03 budget, due to delay of the new Avatar
progam and awaited licensing from the FCC for a Iow power radio station. Commodities are at twenty-six
percent (26%), charges for services at fifty-eight percent (58%) and capital outlay is at thirty percent
(30%). Overall, expenditure levels are up five percent (5%) from this time last year.
OTHER FUNDS
Other funds included in this analysis are the internal service funds including Information Technology
Services (ITS), Equipment & Fleet Maintenance and Central Services. Funding of internal service funds
comes from chargebacks to departments and divisions for services rendered.
Information Technoloq¥ Services Fund -
Beginning Balance 352,736 352,736 273,683 29%
Revenue 997,867 964,395 97% 861,293 12%
Expenditures (977,333) (703,344) 72% (665,790) 6%
Ending Cash Balance 373,270 613,787 469,186 31%
Charges from Information Technology Services are based on hardware, network and internet usage;
staff-provided training, software and hardware support time, and database development services.
Revenues of $964,395 are ninety-seven percent (97%) of budget, partially because server and PC/desktop
support charges are processed at the start of the fiscal year. Desktop support exceeded expectations, with
revenue at 121% of budget.
Expenditures are seventy-two percent (72%) of budget through March 31, 2003. While commodity
spending is at twenty-seven percent (27%) through March 31 or $14,656, Charges for Services are 117% of
budget at $257,130. This is primarily due to Consultant Services through March 31, 2003, including network
administration and the development, maintenance and administration of the City web page.
Euuir~ment / Fleet Maintenance -
Beginning Balance 85,292 85,292 65,443 30%
Revenue 1,594,653 1,364,884 86% 1,160,088 18%
Expenditures (1,661,249) (1,191,479) 72% (1,113,043) 7%
Ending Cash Balance 18,696 258,697 112,488 130%
This fund accounts for maintenance on all City vehicles and equipment outside of the Transit Division.
Revenues are generated from chargebacks to City departments and divisions based on vehicle usage and
routine maintenance costs.
Revenues total $1,364,884 through March 31, 2003. This represent $913,386 in equipment and vehicle
rental from the various divisions and $447,025 in maintenance and repair chargebacks.
Expenditures are $1,191,479 or seventy-two percent (72%) of budget. Routine vehicle repair and
maintenance costs, budgeted at $135,383 for the year, are only $61,385 or forty-five percent (45%) of
budget through March 31, 2003.
Central Services -
Beginning Balance 376,731 376,731 358,296 5%
Revenue 253,105 182,207 72% 171,031 7%
Expenditures (427,650) (184,380) 43% (160,285) 15%
End ng Cash Balance 202,186 374,558 369,042 1%
Central Service accounts are for the centralized purchase of paper and printing supplies, distribution and
chargeback of U.S. mail and the purchase/lease of City-owned copy and fax machines. This division is also
responsible for the administration of RFP's and service contracts. Departments and divisions are charged
for equipment and services, accounting for ninety-seven percent (97%) of funding. Local governments
contribute three percent (3%) for use of city administered radio towers.
Revenue is at seventy-two percent (72%) of budget through March 31, 2003. Expenditures are at forty-three
percent (43%) overall, commodities and charges for services specifically in the thirty-five percent (35%)
range. These operating costs are, to a certain degree, on an as-needed basis for machine repair,
maintenance and servicing.
-14-
Preliminary IP20
MINUTES
HISTORIC PRESERVATION COMMISSION
THURSDAY, MAY 8, 2003
CITY MANAGER'S CONFERENCE ROOM
MEMBERS PRESENT: Richard Carlson, James Enloe, Michael Gunn, Michael Maharry, Mark McCallum,
Jim Ponto, Amy Smothers, Paul Sueppel, Tim Weitzel
MEMBERS ABSENT:
STAFF PRESENT: Shelley McCafferty
OTHERS PRESENT: William Downing
CALL TO ORDER:
Chairperson Maharry called the meeting to order at 7:02 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Gunn suggested that the Historic Preservation Commission members wear nametags at meetings and
other events at which Commission members participate. He said that then visitors would be able to easily
identify Commission members as such. McCafferty said she would get nametags.
In response to a comment at a City Council meeting, Gunn suggested finding out if anyone in Goosetown
would be interested in petitioning to have the area made a conservation district.
Maharry stated that the guidelines say the Commission can initiate designation of historic and
conservation districts, and the Preservation Plan recommends designation of districts. He stated that the
Preservation Plan was approved by City Council.
Maharry said he thinks it would be a good idea to designate Goosetown as a district. He said the one
sticking point would be the delineation between the North Side and Goosetown. Maharry pointed out that
the house at 512 Church Street was listed as being in Goosetown, but the map shows it as being part of
the North Side. Ponto said the Friends House is actually in the style of Goosetown houses.
Regarding finding a dividing line between the North Side and Goosetown, Gunn said the survey work
done by Marlys Svendsen would be a good place to start. Ponto added that Mary Beth Slonneger might
also have ideas on a dividing line.
Sueppel asked if Goosetown was the official name of the area. McCafferty said that historically the area
has come to be referred to as Goosetown.
McCafferty agreed that the Svendsen surveys that detail architectural history and features would be a
good place to start. Maharry asked if there is a neighborhood association in the area. McCafferty said
Goosetown has a neighborhood association, but she did not know how active it is.
Maharry stated that the City Council passed the second reading of the College Hill Conservation District
on a vote of 5-0. He said the third reading is yet to come.
CERTIFICATE OF APPROPRIATENESS: 1030 E. BURLINGTON STREET.
Maharry stated that Commission members did not receive their informational packets until Tuesday, the
day after the College Hill Conservation District was voted on a second time, so that members did not
know that Downing would have a certificate of appropriateness before the Commission. He said that
Downing did speak in support of the conservation district. Maharry said he wanted to point out that this
was not a quid pro quo situation.
McCafferty said this is an application for a certificate of appropriateness for a property in the proposed
College Hill Conservation District. She said that to receive a building permit, the owner must follow the
Historic Preservation Commission Minutes
May 8, 2003
Page 2
preservation guidelines. McCafferty said the owner would like to add a wide dormer to the rear of the
house and proposes to match the materials currently on the house.
Ponto asked Downing if he intends to leave the porch area intact. Downing confirmed this.
Carlson said to meet the guidelines, the dormer must be at least three feet from each of the gable ends of
the house. McCafferty said there is an exception to the guidelines for conservation districts. Carlson said
there is an exception for large dormers, but there is not an exception to the three-foot rule. McCafferty
read from the guidelines, "Dormers may be larger than those commonly found in the neighborhood,
provided that they dormer does not seriously alter the character of the building."
McCaffedy read "Disallowed: Adding dormers that are closer than 3 feet to an existing gable end or hip.
The intent here is to avoid interrupting the original roof lines." Downing said it did not. McCaffedy stated
that on the cedificate she could specify that the dormer must be at least three feet from the gable ends of
the house.
Weitzel asked what the chimney material would be. Downing said the chimney would be made of frame
lumber. He said he cannot use masonry here, because the structure would not hold it. McCafferty said
the proposed chimney would use the existing chimney pipe. Downing said the metal chimney pipe
services the existing fireplace, and he is considering adding a fireplace to be served by the same flue.
McCafferty asked if stucco on the boxed chimney would be acceptable to the Commission. Gunn
commented that a house in the Summit Street District ended up with a stucco chimney. Weitzel said he
would be happy with stucco.
Carlson asked if the window size would be the same as that of the windows on the first floor. Downing
replied that the windows would be the same size as those below, 30 x 60. Carlson commented that
typically a dormer window is a bit smaller than the window below it. He said he has seen dormer windows
the same size as those below, but that has usually been on a building with a longer roof pitch. Downing
said that the attic windows on the gable ends on either side of the house are of the same 30 x 60 size.
Carlson said the window dimensions meet the guidelines, as far as he is concerned. He said that even
with meeting the guidelines, the window looks a little big, but there is not anything to be done about it
since it does meet the guidelines. Enloe said he does not think it is a jarring difference, since the dormer
would be on the back.
MOTION: Smothers moved to approve a certificate of appropriateness for the addition of a
dormer to the rear of a house at 1030 E. Burlington subject to the following: 1) the dormer must be
at least three feet from each of the gable ends of the house, 2) the dimension of the window must
be similar to the windows on the gable ends of the house, 3) the chimney should be boxed, and 4)
the new brackets should be similar to existing brackets on the house. Enloe seconded the
motion.
Smothers commented that this proposal does a nice job (on this period piece?) She said it will show itself
to be a separate addition.
Maharry stated that the reason many Commission decisions are unanimous is because the Commission
works to formulate a motion that will be satisfactory to all.
The motion carried on a vote of 9-0.
DISCUSSION OF CURRENT PROJECTS.
Bylaws.
McCafferty said that the legal staff had a few concerns about changes to the bylaws and would like to
review them. She said the intent of the amendments would remain the same, but legal staff would like to
refine the wording of the resolution. Maharry suggested McCafferty e-mail legal staff's proposed changes
Historic Preservation Commission Minutes
May 8, 2003
Page 3
to the wording of the by-laws to Commission members so that they can look them over before they go to
the City Council.
Review of ,quidelines and handbook.
McCafferty said staff's original intent was to make revisions to the handbook, bylaws and ordinance and
send it to P&Z and Council as a preservation package. She said, given the time it is taklng to do the
ordinance without a consultant, the Commission may want to proceed with the handbook and bylaws prior
to the ordinance
Gunn said he had proposed ten or fifteen changes to the handbook and asked if they were incorporated.
McCafferty said she incorporated the changes and reformatted the handbook. She said she also added a
discussion of architectural styles, maps, the district guidelines, and other minor changes. McCafferty said
she would include the revised handbook in the next packet.
Smothers said the Commission has not taken a position on the skylights and/or solar panels issue and
asked if the Commission wanted to address these items in the ordinance. Maharry said the Secretary of
the Interior Standards discuss the issue of solar panels. Smothers said the Commission does not
address the issue anywhere.
McCafferty said the Iowa City Preservation Guidelines list the following as not recommended on
prominent street elevations: solar collectors, antennas, vents, skylights, and other mechanical devices.
She said they are listed as not recommended, but not listed as disallowed.
Smothers asked if the Commission should consider changing some of these items to make them
disallowed. Enloe asked which of the items requires a building permit, and McCafferty responded that
she knew that antennas do not require a permit. McCafferty said that under Federal telecommunications
regulations, satellite dishes may be regulated in historic districts. She said the Commission could
consider prohibiting dishes on the front of buildings in historic districts but allowing them on the side.
Sueppel asked how that would be enforced if a building permit is not required to install a satellite dish.
He said the Building Department would never know about the installation until it was already complete.
McCafferty said she would look into the enforcement issue.
Enloe said is no mechanism to deal with these items effectively. Weitzel said that is true unless a building
permit would be required.
McCafferty stated that at least the dishes are much smaller than they were a few years ago. She said she
would determine which of the items require a building permit, although she said an antenna and a satellite
dish likely do not require a permit. She said a solar collector might require a permit if it involves
penetration of the building. McCafferty said she would also research the Secretary of the Interior
Standards regarding these items.
Enloe said, with the rapid increase in the price of energy, it would be difficult to deny anyone the
installation of a solar collector. Smothers said that a solar collector, however, can be mounted in such a
way that it can be taken off at some point.
Downtown.
McCafferty said she had no further information regarding downtown since the Commission's previous
meeting. She said she and an intern are currently working on drawing up mailing lists and maps.
Maharry referred to an article in the newspaper that discussed a SCHMID district for downtown.
McCafferty said if property owners use tax exemptions through the Central Business District Urban
Revitalization Plan for fa(;ade improvements, the Historic Preservation Commission reviews these
improvements for historic buildings and makes a recommendation to Council. If it is not a historic
building, the Staff Design Review Committee reviews the proposal. This Committee recently reviewed a
proposal for Zephyrs Copies for a fa(~ade reconstruction.
Historic Preservation Commission Minutes
May 8, 2003
Page 4
Maharry said that without a conservation or historic district in place, the other issue of the inability to
prevent demolition of structures still looms.
McCafferty said even if a district is not adopted, the Commission should consider establishing guidelines
for downtown for both the Commission and Design Review Committee to use when reviewing properties
that use tax incentives. Maharry said that still would not address the possibility cfa demolition.
McCafferty suggested Commission members formulate ideas regarding how to sell the Downtown
Association and other interested padies on the benefits of a historic district.
McCallum asked if the infill design guidelines for multifamily housing applied to the downtown area.
McCafferty responded that the infill design guidelines apply only to the Central Planning District, and the
downtown is the Downtown Planning District. She said there are also guidelines for planned multi-family
residential.
North Side and Goosetown.
Maharry asked what would yet need to be done for the North Side and Goosetown neighborhoods if a
resident would submit a petition asking for district designation. McCafferty stated that the areas have
been surveyed already, and the designations could proceed as did the one for College Hill. Maharry
asked about the determination of the boundaries. McCafferty replied that Svendsen made a
recommendation regarding the boundaries for historic districts in the Northside. McCafferty said
Svendsen's recommendation had actually called for four small historic districts. McCafferty said it
becomes problematic to find a representative from each. She suggested the Commission consider
including a few more non-contributing properties to combine some of the areas to be a larger contiguous
area.
Gunn said he believed Svendsen had recommended a fairly large Goosetown District with a lot of
properties and pretty clean borders. He said that to the west she had recommended other, smaller
districts, and those might have to be revised.
Gunn said the Goosetown survey appeared to be a nice package. He said the maps have been
completed and the contributing and non-contributing property designations were done carefully.
McCafferty said she would have a summary of the survey recommendations for the next meeting. She
added that Goosetown is made up of a lot of large lots with small cottages on them, which makes the
possibility of huge additions a danger to that area.
Maharry asked about the grant for the National Register nomination for the North Side Historic District.
McCaffedy said the grant was received. She said she just got the contract and expects to have it signed
and the Requests for Proposals out in the next week. McCafferty said she would expect to see the work
done this coming summer and fall. She said there would be neighborhood meetings during the NRHP
district nomination process and this could be the time for the Commission could recommend a petition to
do a local district designation.
Gunn said Goosetown district designation should not require a procedure as complicated as that for
College Hill. He said Goosetown is a single zone, is primarily residential, and is well-defined. Gunn said
the expectation has been that Goosetown would be proposed as a conservation district, as Svendsen did
not feel that the neighborhood had the integrity to be an historic district.
McCafferty said she would have an intern put together the list of addresses for contributing and non-
contributing properties and confirm the properties on the map. Maharry asked that the interns examine,
at the same time, the North Side mailing list to see where it intersects with Goosetown, as the only item of
concern would be the boundary between the two areas.
APPROVAL OF MINUTES:
April 10, 2003.
Historic Preservation Commission Minutes
May 8, 2003
Page 5
Carlson said he had some typographical corrections to submit. Maharry noted that on page eight, before
the discussion of 826 Rundell Street, it should be noted that he had to leave the meeting and that Carlson
took over as chair of the meeting.
MOTION: Carlson moved to approve the minutes of the April 10, 2003 Historic Preservation Commission
meeting, as amended. Enloe seconded the motion. The motion carried on a vote of 9-0.
April 24, 2003.
Carlson stated that on page six, in the second complete paragraph, the word "not" should be omitted.
Maharry stated that on page three under "DESIGN REVIEW SUBCOMMITTEE," there should be a
subheading entitled "Amendments to Bylaws." He added that in the third paragraph in this section, the
first sentence should read, "McCafferty said the DRS cannot make a final decision without..." Carlson
added that he had some typographical corrections to submit.
Additional Discussion
Regarding ex parte contacts, Maharry asked if ex parte contacts were not allowed before the proposed
amendments to the by-laws. McCafferty said she would research exactly what the policy was. Gunn said
if the amendments were not approved, then ex parte contacts are probably not allowed.
McCafferty said that clearly, Commission members should not be making recommendations on behalf of
the Commission. McCafferty said the intent is to clear all of this up with an amendment. She said that
certainly quoting the guidelines to someone with questions about what is not and what is allowed would
be acceptable. McCafferty said the intent of the amendment is to clarify that Commission members can
communicate with others about issues of concern to the Commission but cannot make a recommendation
on the Commission's behalf.
Enloe pointed out that Commission members can state what an applicant cannot do but should not state
what will work. Carlson agreed that it is always appropriate to direct interested parties to the guidelines.
Suepper said the owner of a house in the proposed College Hill Historic District recently sided his house
without receiving a certificate of appropriateness. McCafferty said someone concerned about the
proposed College Hill Historic District called HIS to see if a building permit would be required for siding.
McCafferty responded that HIS informed the owner that a 60-day moratorium on building permits goes
into effect when a public hearing for the proposed district is set at City Council. She said the owner
pursued the issue, and it was discovered that the exact language says a moratorium goes into effect "for
the installation of a structure." McCafferty said that since siding does not fall into that category, the owner
was able to put siding on the house.
Sueppel said he has received misinformation from the City in the past. He said he had been refused
several permits because of the 60-day moratorium.
Carlson asked if a house could therefore be demolished during the moratorium period, and McCafferty
confirmed this. She said the language of this moratorium as it relates to historic and conservation
districts needs to be clarifies with the ordinance rewrite.
McCaffedy said there will be a brief period of about two weeks when the 60-day moratorium will no longer
be in place but the conservation district will not yet be officially adopted by the City Council. She stated
that an owner can take out a building permit during that time period, but to keep the building permit, he
would have to have substantially commenced construction before the district was officially designated.
She said in such a case the courts would look at how much money had been invested in the project.
MOTION: Weitzel moved to approve the minutes of the April 24, 2003 Historic Preservation Commission
meeting, as amended. Carlson seconded the motion. The motion carried on a vote of 9-0.
INFORMATION AND DISCUSSION:
Historic Preservation Commission Minutes
May 8, 2003
Page 6
McCafferty said, because as a CLG, education for commissioners is required. She said she intends to
start sending information dealing with some particular subjects to provide education for Commission
members on pedinent issues.
ADJOURNMENT:
The meeting was adjourned at 8:19 p.m.
Minutes submitted by Anne Schulte
data on a t ynlJpcd/~lnutes/hpc05-08-O 3.d oc
DRAFT/PRELIMINARY
MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
LOBBY CONFERENCE ROOM
410 E. Washington St.
April 22, 2003
MEMBERS PRESENT: Lisa Beckmann, Rick Spooner, Keri Neblett, David Shorr, Alice Mathis
MEMBERS ABSENT: Nick Klenske, Billie Townsend, Paul Retish, Bob Peffer
STAFF MEMBERS: Heather Shank
'1. CALL TO ORDER: Meeting called to order at 7:23 p.m.
2. APPROVAL OF MINUTES: Beckmann asked for approval of or any changes in the minutes from the
March meeting. Since Mathis was unable to attend the last meeting, she asked Beckmann the identity
of the sponsor for the film, Discovering Dominga. Shank reported that the Commission was a sponsor,
in addition to the University of Iowa Human Rights Center and others, including but not limited to, the
Coralville Public Library and the Iowa City Public Library. Shank further added that the University of
Iowa Human Rights Center organized the event. Mathis asked for clarification about the youth awards
discussed at the previous meeting as well as the survey. Beckmann explained that youth human rights
awards was her idea from last fall. Beckmann stated that she brought it up again and would like it to be
discussed this month.
Mathis asked if she could get a copy of the survey. Shank said she would provide her with a copy.
Mathis further asked about the four focal points that were addressed in the survey. Beckmann
explained that it was those areas that she thought needed attention. Shank added that we are going to
use these areas for educational purposes. Beckmann reviewed discussions from last month for the
benefit of those that were absent. Motion to approve minutes by Shorr and seconded by Mathis.
Motion: Minutes unanimously approved.
3. RECOMMENDATIONS TO COUNCIL: None
4. NEW BUSINESS:
Shank announced that the revised ordinance would be included in the next Commission packet. The
ordinance will be added as a separate agenda item and discussed at the next meeting. She stated that
the Commissioners should read the ordinance before the meeting and come ready to discuss it.
5. OLD BUSINESS:
Reports of co-sponsored events attended by Commissioners - AIDS program, Building Blocks
to Employment: Beckmann asked which Commissioner attended the AIDS program? Neblett said she
was supposed to but she could not attend and she was unsure if Klenske attended or not. Building
Blocks to Employment event: Short reported that it was excellent. The turnout was Iow but there was a
lot of interest in doing it again. Beckmann thought that setting the program up at the individual
Neighbor Centers would result in better participation. Shank said that people enjoyed it and those in
attendance found it useful.
Discovering Dominga-April 23-7:00 Illinois Rm. IMU- Shank will attend.
Breakfast: Beckmann reported that since the Commission's first choice for speaker would not be
available on the date of the breakfast, University of Iowa President David Skorton was contacted and
he has accepted. The date of the breakfast is September 25th. Beckmann indicated she would send
Skorton a thank you letter and ask him to provide a title for his speech and get it to Shank for
advertisements. Beckmann stated that the breakfast will start promptly at 7:30 and that all members
are expected to attend.
Nomination forms-posting notices: Shank asked if the Commissioners wanted the nomination forms
emailed to them? There are five awards in all. She added that past winners should not be nominated
again and that the forms are available on the web site. Beckmann asked Shank to update the web site
to include Dr. Skorton as the speaker. Shank explained about the forms of advertisement. Beckmann
would like to see more advertising on the radio. Shank said that stations generally do not announce the
need for nominations. Mathis said that KRUI, 89.7 would advertise on the radio since she is one of their
DJ's, so she will make the announcement. Mathis stated that it is a student station and she on Monday
nights from 7-9 p.m. Beckmann asked if Mathis does the PSA or is it just read or taped. Mathis stated
that it could be done either way or set up to play rotationally at the end of every hour, She further
added that Beckmann should send a letter to the program director and request it. Shank said she
would provide the material to Mathis. Mathis also invited the members to come and watch or
participate in her program. Beckmann asked if we should be contacting the other stations about this.
Mathis replied that possibly KSUI would advertise it. Beckmann asked when the packets are going to
be ready for the folding marathon. Shank stated that they will be at the next meeting. Beckmann added
that the committee would be chosen during the July meeting. Shank stated that the Commission needs
plenty of time to advertise and sell tickets.
Youth Awards: Beckmann explained her idea of the youth awards and how great it would be to
recognize the youth for their human rights work like the Commission recognizes the adult. She would
like to send nomination forms to the schools, school counselors, principals, etc and tell them that we
will accept nominations year round of kids who do something commendable that promote human rights
and then make a certificate and present it to them. She further added that the Mayor could sign it and
possibly present it also. Beckmann said that she doesn't want to limit the award. If we receive 100
good nominations, she wants to give it to all those people. The consensus was that it could be handed
out at a meeting. Shank suggested a celebration with food and drinks. Beckmann said that she was
told that the kids would not show up for it. Mathis suggested adding it to a school assembly awards
program. Beckmann agreed to put together a nomination form and send it off to the schools and see
what happens. Details of the event would be planned after the Commission gets a response from the
school. Spooner offered his assistance. Mathis said the schools or teachers or the kids themselves
could do the nominating. Shank said that the event could be advertised in the newspaper. Beckmann
added that the Commission needed to set a nomination deadline, for instance, from ~January 1s~ to April
1st. Beckmann stated that the nomination should be evaluated based on what the kids did as opposed
to the quality of the nomination. Shank added that the students should provide details as to the human
rights activity engaged in by the nominee. Beckmann said that since it was too late for this school year,
the Commission could send it out sometime in the fall and accept nominations until sometime in the
spring. Mathis said we should check with elementary schools and find out what type of award program
they offer. Motion made by Beckmann to make up a nomination form to solicit nominations for youth
awards, get a press release to go out in the fall and then get the results back and decide what to do in
the spring and seconded by Spooner. Motion: Unanimously approved.
Educational Outreach-program ideas: No response
Listening posts-verification of who, where, when: Beckmann stated that those working on listening
posts are herself, Retish, Peffer, Neblett. Neblett stated that she was going to UAY but not sure with
whom. Shank stated that Peffer was going to the Broadway Neighborhood Center. Beckmann asked if
anyone had gotten together yet to discuss the details. Shorr stated that he would prefer to go to the
Neighborhood Center and Beckmann said that he should get in touch with Peffer before the next
meeting, and that Neblett should contact Townsend. Neblett mentioned that she thought of going to the
GLBTQA Group at UAY, which includes "questioning youth" and allies of GLBT youth. Beckmann
informed Mathis and Spooner of the options of places to attend for the listening posts. Beckmann
further stated that she had not heard from Klenske so she does not know what he is doing in terms of
his public forum on rental issues.
Shank reported that the next Education Committee meeting to discuss the Building Blocks to
Employment event on April 15 is scheduled for the 29th at noon in Emma Harvet Hall. Hopefully a new
date for the next event will be chosen at the meeting. Beckmann asked if there was a request to co-
sponsor this event. Shank stated that the Commission had already agreed at a prior meeting.
Beckmann asked for further old or new business. Beckmann asked Shank if she had any more
information about the pride event in June. Shank said she had not heard anything. Shank fudher
reminded everyone about the upcoming Latino Conference on November 1st, but that the Latino
Institute - a training session is scheduled for the day before the conference. The group could use some
assistance if the Commissioners are interested. Shank will send out an email with further information.
Shank hopes that someone can participate in this event. Beckmann asked Shank about putting the
survey in the water bills. Shank will follow up on it along with the breakfast information. Shorr handed
out a booklet published by the Stanley Foundation regarding actions taken by the Federal Government
that have resulted in a narrowing of civil rights and civil liberties. Beckmann reminded Commissioners
that if they e-mail information to other Commissioners they need to limit the mailings to three due to the
open meeting laws.
6. REPORTS OF COMMISSIONERS:
Mathis announced that River Fest is scheduled for this next weekend at the University of Iowa.
Neblett reported that she attended the counter protest for the Laramie project and she was very
inspired. She said it was very peaceful and it went well. Shank attended the performance and
indicated it was wonderful.
Beckmann announced that she had appeared on a TV program called Ethical Prospectives in the
News, and the issue was Gay and Lesbian Foster and Adoption Bill. She did get feedback from people
that she did a great job
Shorr stated that this was National TV turnoff week and the originator of the idea is Shorr's friend
Spooner no report
7. STATUS OF CASES: Shank indicated she had case opinions for Commissioners to sign.
8. ADJOURNMENT: Meeting adjourned at 8:05 p.m.
MINUTES Preliminary
PLANNING AND ZONING COMMISSION IP22
MAY 1,2003
EMMA J. HARVAT HALL
MEMBERS PRESENT: Beth Koppes, Don Anciaux, Dean Shannon, Ann Bovbjerg, Ann Freerks, Jerry
Hansen, Benjamin Chair
STAFF PRESENT: Bob Miklo, John Yapp, Shelley McCafferty, Mitch Behr
OTHERS PRESENT: Joe Holland, John Moreland
RECOMMENDATIONS TO COUNCIL:
Recommended approval, by a vote of 7-0, amending the South Central District Plan to change the future
land use designation from Office Park/Commemial to Intensive or Highway Commercial for property
generally located east of Mormon Trek Boulevard Extended as noted on Page 7,
April 17, 2003, Staff Report.
Recommended approval, by a vote of 7-0, ANN01-00004/ANN03-00001/REZ03-00013/REZ01-00017.,
annexation of approximately 150 acres of property located east of Highway 218, west of the Iowa City
Airport and north and south of Highway 1; and the rezoning of said properties from County CH, C2, R1A,
RS & A1 to P, Public, CH-l, Highway Commercial, C1-1, Intensive Commercial and ID-RS, Interim Single
-Family Residential.
Recommended approval, by a vote of 7-0, REZ03-00012, rezoning from CB-2, Central Business District
Service, to PRM, Planned High Density Residential for 1.10 acres of property located on the east side of
South Dubuque Street and south of Court Street.
Recommended approval, by a vote of 7-0, REZ03-00010/SUB03-00002, rezoning from Medium-Density
Single-Family (RS-8) to sensitive Areas Overlay Medium-Density Single-Family (OSA-8) and a
preliminary and final plat of Donahue Subdivision a 6.91-acre, 2-1or residential subdivision located at 1515
N. Dubuque Road.
Recommended approval, by a vote of 7-0, REZ03-00014/SUB03-0001;~, rezoning from Interim
Development (ID-RS) to Low Density Single-Family (RS-5) and a preliminary plat of Highland Woods, a
6.92-acre, 11-lot residential subdivision located west of Arlington Drive and Cumberland Lane.
Recommended approval, by a vote of 7-0, SUB03-00012, a final plat of Hollywood Manor, Part 8, a 6.36-
acre, 22-1ot residential subdivision located on Wetherby Drive south of Burns Avenue.
Recommended approval, by a vote of 7-0, SUB03-00010, a final plat of Windy Meadows Addition, a 2-
lot, 13.43-acre subdivision located at 3125 Rohret Road.
Recommended approval, by a vote of 7-0, SUB03-00015, an amended Manufactured Housing Site Plan
for Saddlebrook, Part 2, to revise the intersection of Shire Lane and Paddock Circle located on Heinz
Road south of Highway 6.
CALL TO ORDER:
Bovbjerg called the meeting to order at 7:32 pm.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS:
Bovbjerg said volunteering to serve on a City Board or Commission was an opportunity for persons to
help the City to make decisions. A listing of current vacancies on the various boards and commissions
was posted in the outer hallway.
Planning and Zoning Commission Minutes
May 1,2003
Page 2
COMPREHENSIVE PLAN ITEM:
Amendment to the South Central District Plan to change the future land use designation from Office
Park/Commercial to Intensive or Highway Commercial for property generally located east of Mormon Trek
Boulevard Extended.
Yapp said as outlined in the 4/17/03 Staff Report related to the annexation of properties on the south side
of Hwy 1, Staff recommended that South Central District Plan be amended to reflect Intensive
Commercial instead of Office Commercial as currently shown. Yapp said the two main reasons for the
proposed amendment were:
· The Iowa City Airport had purchased much of the property that fronted on Hwy I to Mormon Trek
Boulevard which mitigated the concern for strip commercial development along Hw~, 1 that was
reflected in the Plan.
· An Intensive Commercial zone allowed for a wider variety of commercial uses than Office
Commercial so it was a more appropriate zoning for this area which was targeted as an economic
development area for the community. The Intensive Commercial zone also allowed office uses so if
the market dictated that particular use in this area it would not be disallowed.
Yapp said Staff recommended that the South Central District land use map be amended to show
Intensive Commercial development in the area east of Mormon Trek Boulevard Extended and the
language in the Plan be changed to reflect the same.
Public discussion was opened. There was none. Public discussion was closed.
Motion: Shannon moved that the amendment to the South Central District Plan to change future land use
designation from Office Park Commercial to Intensive or Highway Commercial for property generally
located east of Mormon Trek Boulevard Extended, as noted on page 7 of the 4/17/03, Staff Report be
approved. Anciaux seconded the motion.
The motion passed on a vote of 7-0.
ZONING / ANNEXATION ITEMS:
ANN01-00004/ANN03-00001/REZ03-00013/REZ01-00017, discussion of application submitted by John
Dane and a City-initiated annexation of approximately 150 acres of property located east of Highway 218,
west of the Iowa City Airport and north and south of Highway 1; and the rezoning of said properties from
County CH, C2, R1A, RS & A1 to P, Public; CH-l, Highway Commercial; C1-1, Intensive Commercial; and
ID-RS, Interim Single-Family Residential.
Yapp said Staff had learned that the Iowa City Airport owned properties on the north side of Hwy 1 on
either side of the Berg Auto property. Staff recommended that those properties be zoned public to show
that the Airport owned those properties. Staff had also received signed CZA agreements regarding
entranceway aesthetics from the property owners of undeveloped property fronting on the south side of
Hwy 1. He said the series of recommendations on page 8 of the 4/17/03 Staff Report regarding the
annexations and rezonings could be voted on separately or in a group.
Public discussion was opened. There was none. Public discussion was closed.
Bovbjerg asked about the tax transitioning. Yapp said Staff had recommended tax transition for the
property owners that Staff had approached in order to annex. It had been offered as an incentive for
annexation. The Dane property had voluntarily applied two years ago for annexation. It would be up to
City Council to decide whether to grant the transition or not, to all of the properties. Dane had submitted a
letter directly to the Council.
Motion: Anciaux made a motion to approve the series of Staff recommendations as listed on page 8 of
the 4/17/03 Staff Report. Hansen seconded the motion.
ANN01-00004, annexation of approximately 6.65-acres of property (the John Dane Property) located east
of Mormon Trek Boulevard Extended.
Planning and Zoning Commission Minutes
May 1, 2003
Page 3
REZ01-00017, rezoning from RS, Suburban Residential, to C1-1, Intensive Commercial, for approximately
6.65-acres of property located east of Mormon Trek Boulevard Extended, west of Dane Road.
ANN03-00001, annexation of approximately 144~acres of properly east of Highway 218, west of the Iowa
City Airport, both north and south of Highway 1, and that the city property tax levy be transitioned
according to the maximum transition schedule permitted by State Code.
REZ03-0001:~, rezoning of approximately 144-acres of property east of Highway 218, west of the Iowa
City Airport, both north and south of Highway 1,
1. Rezoning the properties on the north side of Highway 1 from County CH, Highway Commercial, to
C1-1, Intensive Commercial; and
2. Rezoning the properties east of Highway 218, west of Mormon Trek Boulevard extended from RS,
Suburban Residential, R-lA, Urban Residential and C2, Commercial to CH-l, Highway Commercial
and ID-RS, Interim Development Residential, subject to a Conditional Zoning Agreement regarding
entranceway site design standards; and
3. Rezoning the properties east of Mormon Trek Boulevard Extended from RS, Suburban Residential,
to C1-1, Intensive Commercial; and
4. Rezoning the property controlled by the Iowa City Airport from it's County zoning designation to P,
Public.
The motion passed on a vote of 7-0.
REZ03-00012, discussion of an application submitted by James A. Clark for a rezoning from CB-2,
Central Business District Service, to PRM, Planned High Density Residential for 1.10-acres of property
located on the east side of S. Dubuque Street and south of Court Street.
McCafferty said Staff had basically no new information to report except for the memorandum she had
distributed earlier which stated that there were no easements between any of Clark's properties and the
property at 408 S. Dubuque Street. She said Staff continued to recommend approval of this particular
rezoning.
Public discussion was opened.
Joe Holland, 123 N. Linn Street, said he and David Bright had had conversations and neither attorney
was able to find any easements that would affect either of the two properties. Holland said he agreed with
Chair who had said at the prior Commission meeting that there were stringent and comprehensive
parking requirements in the Zoning Ordinance which would affect what would happen with the Clark
property if it were rezoned. A new ramp was projected to be constructed adjacent to this property.
Depending on how bids came in, the new ramp would provide between 350 and 600 parking spaces. The
Parking Impact Fee was paid by all persons seeking to develop property on the Near South Side. A
developer was mandatorily required to purchase the equivalent of 50% of the required parking which was
in part to fund things like the parking ramp as well as to ensure public parking in the general area of the
developments. Holland said the concerns that had previously been expressed were adequately
addressed by the ordinance which was already in existence.
Public discussion was closed.
Motion: Chair made a motion to approve REZ03-00012, an application submitted by James A. Clark for a
rezoning from CB-2, Central Business District Service, to PRM, Planned High Density Residential for 1.1-
acres of property located on the east side of S. Dubuque Street and south of Court Street. Anciaux
seconded the motion.
Anciaux said he found the requested rezoning to be in compliance with the Comprehensive Plan.
The motion passed on a vote of 7-0.
REZ03-00010/SUB03-00002, discussion of an application submitted by Richard Donahue for rezoning
from Medium-Density Single-Family (RS-8) to Sensitive Areas Overlay Medium-Density Single-Family
(OSA-8) and a preliminary and final plat of Donahue Subdivision, a 6.91-acre, 2-lot residential subdivision
located at 1515 N. Dubuque Road.
Planning and Zoning Commission Minutes
May 1, 2003
Page 4
Miklo said the application was in order. Staff recommended approval of it.
Bovbjerg asked about the preservation of the oak tree and County approval of a septic system. Miklo said
the revised plan shows a fence to protect the tree during construction. Miklo said the County had said a
septic system was possible but they had not actually approved a permit at this time. He said for the City's
purpose that was sufficient.
Public discussion was opened. There was none. Public discussion was closed.
Motion: Freerks made a motion to approve REZ03-00010/SUB03-O0002, an application submitted by
Richard Donahue for rezoning from Medium-Density Single-Family (RS-8) to Sensitive Areas Overlay
Medium-Density Single-Family (OSA-8) and a preliminary and final plat of Donahue Subdivision, a 6.91-
acre, 2-lot residential subdivision located at 1515 N. Dubuque Road. Koppes seconded the motion.
The motion passed on a vote of 7-0.
REZ03-00014/SUB03-00013, discussion of an application submitted by John Moreland for a rezoning
from Interim Development (ID-RS) to Low Density Single-Family (RS-5) and a preliminary plat of Highland
Woods, a 6.921acre, 11-lot residential subdivision located west of Arlington Drive and Cumberland Lane.
McCaffedy said this development would allow the development of 10 single-family homes. At the time the
lot was annexed it had been zoned ID-RS because public services were not available. Those services
were currently available so the lot could be rezoned for urban development. Adjacent land uses included
RS-5 to the north; Scott Park, a public land use, to the north-west; a golf course to the south which was
located outside of City limits.
McCafferty said the length of Cumberland Lane from Arlington Drive to the turn-around for fire trucks
would exceed 900-feet, the maximum length allowed for a cul-de-sac street. Staff felt exceeding the 900-
foot length was acceptable because of the potential for the golf-course to redevelop and potential street
connections in the future. Staff had recommended that a trail easement be provided from Cumberland
Lane to the north properly line so that it could connect with future trails constructed in the area along
Scott Park.
She said Staff recommended that fees be accepted in lieu of open space. There would be no sanitary
sewer tap-on fees, a water main extension fee would be required. There would be no storm water
management required on this site, management for the area was provided by a City constructed basin
east of this site. This rezoning required a Sensitive Areas Site Plan due to the presence Of fully hydric
soils and steep slopes on the property. Because of the fully hydric soils, an evaluation of the property by a
wetlands specialist to determine if there were wetlands present on the site was required. McCafferty said
to date a report from a wetlands specialist had not been received. Staff felt the proposal generally
conformed with the Comprehensive Plan, met subdivision requirements and also the Zoning Code.
Subject to correction of the deficiencies listed in the Staff Report, Staff recommended approval of both the
subdivision and the rezoning.
Anciaux asked for a clarification on where the next access to the public land would be located. McCafferty
said there was no other access for this particular subdivision. Miklo said there was no guideline as to how
far apart the accesses had to be, it was determined on a case-by-case basis.
Bovbjerg asked who would maintain Outlot A? McCafferty said it would be under private ownership, not
maintained by the public.
Public discussion was opened.
John Moreland, 960 Arlington Drive, said there was another access just on the other side of lot 247 which
went down to tie in to the bridge in Moreland's adjacent development. He said for these particular lots,
they would have their own private homeowner's association. Moreland said they had tried to design this
to be in character with the rest of the area. However, without going to very small lots, it was not possible
to make these two-sided lots on the street. The developers didn't think the neighbors would appreciate
that so they had decided to make them one sided and had gotten very positive feedback from the
Planning and Zoning Commission Minutes
May 1,2003
Page 5
neighbors. Moreland said the wetlands evaluation had been done and signed off on by Julie Tallman. The
minor corrections had been done and reviewed by the City Engineer and the addition of the trail
connection had been added. Moreland said this was a very non-controversial issue and he was anxious
to get the development underway. He asked if the Commission would vote on this item yet that evening.
McCafferty said she had received an updated plat with the revisions as required by the Engineering
Depadment and showing the public access.
Public discussion was closed.
Motion: Shannon made a motion to vote on and to approve REZ03-00014/SUB03-00013 subject to
correction of the deficiencies and discrepancies as listed in the Staff Report. Anciaux seconded the
motion.
The motion passed on a vote of 7-0.
DEVELOPMENT ITEMS:
SUB 03-00012, discussion of an application submitted by ST Enterprises, LC for a final plat of Hollywood
Manor, Part 8, a 6.36-acre, 22-1ot residential subdivision located on Wetherby Drive South of Burns
Avenue.
Miklo said the final plat complied with the subdivision and zoning regulations. Staff recommended
approval subject to Staff approval of legal papers and construction drawings prior to Council
consideration.
Public discussion was opened. There was none. Public discussion was closed.
Motion: Hansen made a motion to approve SUB03-00012, subject to Staff approval of legal papers and
construction drawings prior to Council consideration. Freerks seconded the motion.
The motion passed on a vote of 7-0.
SUB03-00010., discussion of an application from Kristine Wingate for a final plat of Windy Meadows
Addition, a 2-lot, 13.43-acre subdivision located at 3125 Rohret Road.
Miklo said the final plat complied with the approved preliminary plat, Staff recommended approval subject
to Staff approval of legal papers and construction drawings prior to Council consideration.
Public discussion was opened. There was none. Public discussion was closed.
Motion: Freerks made a motion to approve SUB03-00010, subject to Staff approval of legal papers and
construction drawings prior to Council consideration. Hansen seconded the motion.
The motion passed on a vote of 7-0.
9U1~03-000'15, discussion of an application submitted by Lake Calvin Properties for an amended
Manufactured Housing Site Plan for Saddlebrook, Part 2, to revise the intersection of Shire Lane and
Paddock Circle located west of Heinz Road south of Highway 6.
Miklo said the manufactured housing site plan for Saddlebrook was approved in 2001. Without much of
an indication Shire Lane turned into Paddock Circle which could be confusing and also resulted in a fairly
lengthily straight shot which could lead to speeding automobiles. The applicant had proposed to redesign
the intersection so that there would be a curve in Paddock Circle and Shire Lane would 'T' into it which
resulted in a shifting of green space, and better clarity of addressing. Staff recommended approval with
no conditions.
Hansen asked with the new Code re-write and the dropping of the RFBH designation, would that affect
how this developed. Miklo said not significantly. The property would likely be rezoned to planned
development and the applicant would have to follow the same plan.
Planning and Zoning Commission Minutes
May 1, 2003
Page 6
Chair asked why this item was before the Commission instead of just receiving Staff review. It seemed to
be a benign change. Miklo said Manufactured Housing Site Plans followed the same procedure as a
subdivision. They were recorded and City ordinance required Council approval by resolution. Staff had
looked for a way to do this administratively but it was not possible.
Public discussion was opened. There was none. Public discussion was closed.
Motion: Anciaux made a motion to approve SUB03-00015. Koppes seconded the motion.
The motion passed on a vote of 7-0.
OTHER:
Bovbjerg said she had spoken before the City Council during open discussion time to thank them for
considering the North Dubuque Street/Foster Road intersection.
CONSIDERATION OF 4/17/03 MEETING MINUTES:
Anciaux made a motion to approve the minutes as printed and corrected. Shannon seconded the motion.
The motion passed on a vote of 7-0.
ADJOURNMENT:
Anciaux made a motion to adjourn the meeting at 8:21 pm. Shannon seconded the motion.
The motion passed on a vote of 7-0.
Jerry Hansen, Secretary
Minutes submitted by Candy Barnhill
data on citynt/pcd/minutes/p&z05-o I
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, APRIL '15, 2003
MEMBERS PRESENT: Eve Casserly, Joanne Hora, Jay Honohan, Betty
Kelly, Allan Monsanto, Charity Rowley, and Deb
Schoenfelder
MEMBERS ABSENT: Lori Benz, and Jim Schintler
STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky
and Julie Seal.
GUESTS: William Laubengayer, and Lee McGovern
CALL TO ORDER
MINUTES
Motion: To approve the March minutes as amended. Rowley/Monsanto 6-0
The March 2003 minutes were amended in order to correct a $1.00 error in the
calculations for the proposed family membership fee. The second sentence on page 4,
item 9 of the proposal was amended to read:
For example, a two-member family living in Iowa City would pay $40
annually ($25 for the first person and $15 for the second).
The table included in item 9 was also corrected to show that the fee for additional family
members is $15.00 rather than $16.00.
PUBLIC DISCUSSION
None
NUTRITION PROGRAM LEASE UPDATE
The Commission is still waiting for the lease to be reviewed by Elder Services, Inc.
SENIOR CENTER COMMISSION APPOINTMENTS
Honohan noted that Board of Supervisors member, Carol Thompson, stated the county
appointments to the Senior Center Commission will expire in conjunction with the 28E
Agreement on June 30, 2003. Honohan suggested that the Commission will need to
come up with a set of recommendations for the City Council as to the make-up of the
Commission once the 28E Agreement expires.
Casserly noted that the county's authority to appoint members to the Senior Center
Commission is not contained in the 28E Agreement. Rather, it is authorized by a
resolution of the Iowa City Council. She referred Commission members to resolution 94-
309 and 79-2947.
The Commission will discuss this issue further at the May 20th meeting.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, APRIL 15, 2003
SENIOR CENTER UPDATE
Operations- Kopping
James Gulliford, Regional Director of the Environmental Protection Agency, visited the
Senior Center today and was interviewed by SCTV.
The Senior Center's free standing exercise equipment receives a great deal of use and
there have been numerous requests for an additional treadmill and Airdyne bicycle. In
addition, Kopping noted that there is an increasing demand for an additional liquid
crystal projector that could be used for in-house programming and outreach.
Kopping requested Commission approval to use Gift Fund money to purchase an
Airdyne Bicycle (679.00), a Landice Treadmill ($4,299.00), and a liquid crystal projector
($2,172.00). The total expenditure would be approximately $7,150.00. The Gift Fund
currently contains around $144,000 of undesignated money.
Motion to authorize the use Gift Fund money to purchase a treadmill, airdyne
bicycle and liquid crystal projector. Rowley/Monsanto. Motion carried on a vote of
5-1 Casserly against.
On Monday, April 21, and Tuesday April 22, 2003 the City Council will be reviewing the
Senior Center Commission's recommendations for funding, operational and
programming changes. Kopping encouraged Commissioners to attend both the work
session and the City Council meeting.
The Volunteer Recognition Committee will need to get together soon to start planning for
this program.
Programs- Seal
May is Older Americans Month. Seal announced that the Senior of Distinction speaker
will be Sam Alfred from the University of Iowa. Seal reviewed other programs scheduled
for May. For a complete listing of programs, see the May Post.
Volunteers- Rogusky
Rogusky reported on the courses planned for the summer session of the Center for
Learning in Retirement.
REPORTS FROM MARCH COMMISSION VISITS
Board of Supervisors-Casserly
Casserly reported to the Board of Supervisors.
COMMISSION DISCUSSION
Hora agreed to write the Post Article.
Honohan will be reporting the City Council.
Casserly will be reporting to the Board of Supervisors.
Casserly requested a copy of resolution 94-309 and 79-2947 be included in the May
Commission packets.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, APRIL 15, 2003
Motion to adjourn- Monsanto/Schoenfelder. Motion passed on a vote of 7-0.