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HomeMy WebLinkAbout2023-04-06 Info PacketCity Council Information Packet April 6, 2023 IP1.Council Tentative Meeting Schedule IP2.2022-2023 Iowa City Deer Management Annual Report IP3.Building Statistics: March 2023 IP4.Press Release: Community invited to attend Community Police Review Board forum IP5.Civil Service Examination: Animal Services Assistant IP6.Civil Service Examination: Electrician - Traffic Engineering IP7.Civil Service Examination: Maintenance Worker I - Forestry IP8.Civil Service Examination: Maintenance Worker II - Wastewater Treatment IP9.Historic Preservation Commission: March 22 Council Tentative Meeting Schedule Miscellaneous Draft Minutes April 6, 2023 City of Iowa City Attachments:Council Tentative Meeting Schedule Item Number: IP1. April 6, 2023 Council Tentative Meeting Schedule City Council Tentative Meeting Schedule Subject to change April 6, 2023 Date Time Meeting Location Monday, April 17, 2023 4:30 PM Joint Entities Meeting TBD Hosted by City of University Heights Tuesday, April 18, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, May 2, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, May 16, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, June 6, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, June 20, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, July 11, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, July 17, 2023 4:30 PM Joint Entities Meeting TBD Hosted by Johnson County Tuesday, August 1, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, August 15, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, September 5, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, September 19, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, October 3, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, October 16, 2023 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community Sch Dist Tuesday, October 17, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Monday, November 6, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, November 21, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Tuesday, December 12, 2023 4:00 PM Work Session City Hall, Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E. Washington Street Attachments:2022-2023 Iowa City Deer Management Annual Report Item Number: IP2. April 6, 2023 2022-2023 Iowa City Deer Management Annual Report 2022 - 202 3 CITY OF IOWA CITY DEER MANAGEMENT ANNUAL REPORT The Iowa City City Council adopted a Deer Management Plan in 2019. This plan was developed in collaboration with the Iowa Department of Natural Resources and local public input and was approved through the Iowa Natural Resource Commission. The Plan includes one year of professional sharpshooting, four years of urban bow hunts, and ongoing public education. To learn more please visit www.icgov.org/deerprogram. CONTENTS • Background • Deer Collisions + Complaints • Non-Lethal Deer Management • Depredation & Urban Bow Hunt Results • DNR Aerial Survey Results (Attached) • Analysis & Looking Ahead 2 BACKGROUND Iowa City’s Deer Management Plan was formed in response to resident concerns about deer in urban and suburban areas. A deer count survey conducted in 2018 revealed the urban deer population had tripled since the City ceased its deer management program in 2010. After coordinating with the Iowa Department of Natural Resources (DNR) and soliciting public input, the City Council adopted a Deer Management Plan in 2019. This plan was submitted to the Iowa Natural Resource Commission (NRC) and included one year of professional sharpshooting, four years of urban bow hunts, and ongoing public education. A full timeline and history of the City’s deer management response is available at www.icgov.org/deerprogram. Public Input In 2018, a deer committee was formed of both City staff and community members. On August 14, 2018, approximately 60 community members attended a public input meeting held to discuss deer population management. Staff offered additional opportunities for providing input for those unable to attend the public forum. In August 2020, City staff met with members of the Iowa City Deer Friends to receive feedback and incorporate their input into the rules for the 2020-2021 urban bow hunt. Members of the public also addressed the City Council during four City Council meetings at which the urban bow hunt rules and deer feeding ordinance were on the agendas. In July 2022, the City held a Deer Management Listening Session. City staff, DNR staff, the media, and seven members of the public were in attendance. City staff provided an overview of the history and current deer management strategies and then opened the floor for public comment and questions, a summary of which is provided below: • Multiple residents from Manville Heights neighborhood expressed concerns about the growing deer population and the resulting challenges, including reports of erratic driving from people avoiding deer in the road, damage to landscaping and gardens, deer sleeping near housing structures, and concerns about the spread of ticks and Lyme Disease. • Comments in opposition to the bow hunt in general were shared, including one participant against any deer culling efforts and another expressing preference for sharpshooting over bow hunting. • Concerns were shared that the first two years of bow hunt have produced inadequate results and low interest from hunters and property owners. • A comment encouraged the City to utilize wildlife crossings (vegetated bridges) where deer/vehicle accidents are most prevalent. • Comment thanking the City for promotion of non-lethal strategies and suggesting additional. • Comment from near east-side resident (Green Mountain) that deer population is becoming a challenge and that some owners in the neighborhood have single-acre+ lots that could be used for hunting. • Comment from far east side (Scott to Taft) that deer population is not a significant challenge, but the educational/informational material has been helpful. 3 Additionally, the DNR staff shared comments about the success of urban bow hunts in other Iowa communities and that it takes time to grow awareness, trust, and interest in the hunt. City staff encouraged participants to promote opportunities for both property owners and hunters to contact the City if they are interested in being involved in the hunt. Additionally, staff shared that planning for a new deer management plan (to replace the current 2020 – 2025 plan), will begin mid-2023 with additional input opportunities offered during that process. Members of the public are invited to provide ongoing input on the City’s deer management activities by contacting City staff or City Council members. Typically, this correspondence occurs when a property owner experiences a deer-related issue and wishes to share suggestions for managing the deer population. The City will report annually to City Council on deer management and population estimates for the remainder of the long-term deer management plan. Residents are invited to provide comments during this time or may address councilors during the public comment period at any regular City Council meeting. State Collaboration The City maintains close collaboration with staff from the DNR regarding implementation of the Long-Term Deer Management Plan. The City has sought input from DNR staff before and after the last two urban bow hunts and have incorporated many of their suggestions. In preparation for the 2022-2023 urban bow hunt season, City staff again sought input from the DNR to discuss strategies for improving the effectiveness of the bow hunt program. City and DNR staff met in Iowa City in March 2022 to discuss challenges and opportunities for the hunt. Following this meeting, City and DNR staff planned to conduct joint data analysis to identify top areas of concern where the City could explore targeting specific property owners to participate in deer culling activities. Additionally, the City was provided contact information of urban bow hunt coordinators from Polk County, Pleasant Hill, and Des Moines to learn more about other cities’ successes and challenges. Staff followed up with these contacts in July 2022. Below is a summary of feedback collected from each of these entities who are in varying states of longevity and success in their programs: • Lack of public land or recruited private land to offer hunters is a deterrent to hunter participation. Suggested coordinating with interested property owners in target areas to connect them with approved hunters. • Continue offering buck incentive program and longer season incentives. • Demonstrate long-term commitment to bow hunt. • Promote hunt opportunity through local outdoorsmen and sportsmen groups. • No entity had found a non-lethal method that was effective enough to manage population. • Educate the public on hunter motives and training and safety and efficacy data from longstanding urban bow hunts around the state. • Maintenance of density level is key. Deer will re-populate exponentially if left unchecked. Social tolerance can disappear rapidly after rutting season, at which point a quick solution is not possible. 4 Both City and DNR staff recognize that shifting social and political comfort levels with the program in Iowa City is a work in progress. Staff intend to continue refining the urban bow hunt program in collaboration with the DNR and NRC. However, the City may need to explore sharpshooting in targeted areas to help manage growing deer levels while the Urban Bow Hunt program continues to be improved and gain traction as a more reliable deer management tool. DEER COLLISIONS & COMPLAINTS Vehicle & Deer Collisions Between January 1, 2022 and December 31, 2022, the Iowa City Police Department received 28 calls for service involving vehicular collisions with deer, with the associated total estimated damage costs totaling $101,500. All deer/vehicle accidents in result in a call-for-service to police (minor collisions may be dealt with without police involvement). An interactive map showing locations of vehicle-deer collisions over the years is available at www.icgov.org/deerprogram. 2021 Vehicle-Deer Collisions (Iowa City Police Department) Date Location of Deer Collision Total Estimated Damage 1/20/2022 ASHWOOD DR AND ROCHESTER AVE $2,000 2/18/2022 1200 N. DUBUQUE ST $2,000 2/21/2022 CAMP CARDINAL BLVD/KENNEDY PKWY $4,000 2/22/2022 MORMON TREK BLVD $1,000 3/30/2022 IA 1 N $1,500 4/1/2022 US 218 SB @93 $5,000 4/9/2022 MELROSE AVE $2,000 4/14/2022 IA 1 N $5,000 5/5/2022 OLD HIGHWAY 218 SIGNED ROUTE $2,000 5/22/2022 218NB 94MM $10,000 5/26/2022 IA 1 N $3,000 5/31/2022 MORMON TREK BLVD $2,000 6/1/2022 US 218 N 92MM $2,500 7/8/2022 1801 SOUTH RIVERSIDE DR $2,000 7/9/2022 218/93SB $3,000 7/9/2022 I 80 W NEAR 244 MM $2,000 7/17/2022 US 218 S $7,000 5 7/26/2022 HWY1/SUNSET $3,000 7/27/2022 US 218 N 93MM $1,500 8/30/2022 MELROSE AVE AND MCBRIDE RD $5,000 11/12/2022 218 N/92 $500 11/12/2022 601 HWY 6 W $1,000 11/13/2022 US 218 S n/a 11/29/2022 3590 HIGHWAY 1 S.W. $5,000 12/2/2022 NORTH RIVERSIDE DR $9,500 12/15/2022 HAWKINS DR AND ROCKY SHORE DR AND US 6 W $15,000 12/19/2022 COURT ST $3,000 12/24/2022 US 218 S $2,000 2022 Deer-Related Calls and Complaints The City received 21 e-mailed comments and complaints related to deer in 2022 (eight more complaints than 2021 and 15 more than 2020), several phone calls (which are not tracked as closely), and eight deer-related complaints submitted through ICgovXpress, the platform for reporting concerns to the City. 51 54 58 57 14 36 28 0 10 20 30 40 50 60 70 2016 2017 2018 2019 2020 2021 2022 Number of Deer-Vehicle Collisions in Iowa City 6 Three of the 18 e-mails received were either in opposition to lethal deer management or encouraging more promotion of non-lethal strategies. One e-mail was from a hunter perspective sharing reasons for hesitance to join Iowa City’s bow hunt program. 17 e-mails were from residents complaining about population levels, landscaping and garden damage, and expressing that the City’s current deer management efforts are not working. Notably, in 2022 several of the complaints mentioned observing groups of deer as large as 14- 17 in their yards. Multiple complainants also shared longitudinal perspective from having resided in the same house for decades (one as long as 50 years), sharing that the problem has been worsening and/or that 2022 was the worst year for deer-related issues. In addition to concerns from the public, the City Parks Division has reported that deer have become a large issue in terms of tree health and damage to public trees caused by deer is routinely observed throughout the City. NON-LETHAL DEER MANAGEMENT Iowa City’s Long-Term Deer Management Plan includes a series of activities for the City to provide, consider, or develop. Non-lethal management actions taken to date include: • Publishing of a comprehensive set of deer management related webpages at www.icgov.org/deerprogram. Content includes background information, FAQs, non-lethal management tips, links to resources, a map of deer-vehicle collisions, and other content referenced in the Long-Term Deer Management Plan. • Passing an ordinance which prohibits the feeding of deer and issued communications notifying residents. • Issuing utility-bill inserts, news releases, and social media posts, advising residents on how to minimize deer damage using non-lethal methods. Currently, there are four Deer Crossing signs installed within Iowa City limits. These are located at Dubuque Street, north of Kimball Avenue; Dubuque Street, south of the I-80 bridge; Rochester Avenue, east of First Avenue; and Rochester Avenue, west of Scott Boulevard. In effort to deter deer from browsing on City-maintained plantings, the City has adopted a practicing of planting allium species in place of more deer-friendly vegetation, such as hostas. Map of Known Complaint Locations 7 DEER DEPREDATION RESULTS The Long-Term Deer Management Plan adopted by City Council and submitted to the Iowa NRC included one year of professional sharpshooting and a bow hunt in years 2020 – 2024. Deer Harvest Summary by Year Year Hunters Approved Tags Purchased Buck Incentive Earned Deer Harvested 2019 – 2020 Sharpshooting n/a n/a n/a 500 2020 – 2021 Urban Bow Hunt 5 15 0 3 2021-2022 Urban Bow Hunt 5 15 1 4 2022 – 2023 Urban Bow Hunt 12 46 6 29 2019 – 2020 Professional Sharpshooting The City contracted with White Buffalo Inc., a wildlife management organization, to conduct the 2019-2020 professional sharpshooting deer cull. White Buffalo Inc. provided a full report of the cull results in March 2020. Approximately 500 deer were harvested through the sharpshoot. The meat from the deer (estimated to be approximately 30,000 pounds) was tested for safety by the Iowa DNR and then processed and donated to local food banks. 2020 – 2021 Urban Bow Hunt A total of 14 tags were purchased between the five approved hunters. Of those tags, three deer were harvested during the 2020-2021 urban bow hunt. All the deer were harvested on private property per the hunt rules. 2021 – 2022 Urban Bow Hunt A total of 15 tags were purchased between the five approved hunters. Of those tags, four deer were harvested on private property per the hunt rules and one buck incentive was earned. Prior to the 2021 – 2022 season, the City implemented several changes to the program as recommended by the DNR staff, including: lengthening the application period, opening the hunt season earlier, and increasing the quota from 75 deer to 200 deer. 2022 – 2023 Urban Bow Hunt The application period, quota, and season duration changes implemented in the 2021-2022 bow hunt were maintained. Additionally, following recommendations from DNR staff, other communities, and public input, the City introduced a few new outreach efforts to the 2022-2023 Urban Bow Hunt: • Private property owners were asked to submit their interest and willingness to provide land for hunters, which the City would then help connect to approved hunters and cooperative property owners. • The City reached out to key property owners in target areas with the highest deer densities to consider participating. 8 • The City worked with a local outfitter to promote the hunt opportunity with local hunting, outdoorsmen, and sportsmen groups. As a result of these changes, two private properties with large natural areas participated in the bow hunt, which helped more hunters participate and resulted in a significant increase in the number of deer harvested. Several other property owners expressed interest in participating in the future, and a few who expressed interest were deemed ineligible due to not meeting the 150’ separation requirement. The City’s 2022- 2023 bow hunt season began on September 17, 2022 and ended on January 10, 2023. The City of Iowa City accepted applications for bow hunters until October 20, 2022. Thirteen hunters applied and twelve were accepted for the hunt. All approved hunters held a valid DNR hunting License, completed the required qualifications at Fin & Feather, and submitted the appropriate paperwork with the City regarding their hunt locations. A total of 46 tags were purchased between the 12 approved hunters. Of those tags, 29 deer were harvested during the 2021-2022 bow hunt. All the deer were harvested on private property per the hunt rules. There was one complaint from a hunter about a stand being located too close to a sidewalk, which was discovered to be in compliance when investigated. DNR # Doe Button Buck Buck Total Harvest 1269596 0 866190879 3 2 5 712186386 1 1 4465621 3 1 4 1738095 3 3 2672145-455268 3 3 1000522239 1 1 586414070 3 3 2617694 8 8 1000277157 1 1 Total harvested: 26 2 1 29 No reporting violations occurred. Six buck incentive tags were earned, which means those five hunters will be eligible for a buck tag for the 2023-2023 urban bow hunt season. The voluntary participation of several large property owners resulted in a significant increase the number of deer harvested over prior years. However, it is important not to depend too heavily on this factor as property participation is entirely voluntary and could change from year to year. 9 AERIAL DEER SURVEY & DENSITY ESTIMATES On February 22, 2023, the Iowa DNR conducted an aerial deer survey in Iowa City and observed 382 deer in all zones. In previous years, deer density estimates were provided by zone; however, density estimates were not included this year as DNR staff advised that the best data is trend in deer observed numbers over a long period of time. The DNR also advises that aerial surveys provide a snapshot of levels but that a variety of factors influence the day-to-day movement of deer throughout the area. Variance in numbers from aerial surveys year to year can be due to variables including weather, food availability, days of snow cover, etc. Iowa City Aerial Surveys and Deer Observed Zone Acres Sq Miles 1997 1999 2000 2001 2002 2003 2005 2007 2008 2021 2022 2023 A 1,398 2.18 37 60 74 64 29 76 71 170 80 15 180 72 B 669 1.05 69 154 81 33 30 30 19 5 2 3 20 9 C 808 1.26 78 90 99 39 36 60 43 46 33 30 87 125 D 1,489 2.33 65 127 140 38 25 100 88 65 36 103 130 E 958 1.50 0 0 7 12 0 12 9 41 19 21 79 49 F 1,594 2.49 11 15 48 42 15 74 65 80 32 19 66 30 G 993 1.55 3 0 4 0 0 0 5 43 35 13 4 6 H 1,187 1.85 6 31 48 24 23 42 6 53 26 20 24 58 I 1,239 1.94 49 79 197 99 43 169 109 101 39 15 25 33 Total 318 556 698 351 201 563 415 604 302 239 615 382 Note: Professional sharpshooting to manage deer occurred in 2000 – 2009 and ceased in 2010. One year of professional sharpshooting was again completed in 2020 and culled approximately 500 deer. 318 556 698 351 201 563 415 604 302 239 615 382 0 100 200 300 400 500 600 700 800 1997 1999 2000 2001 2002 2003 2005 2007 2008 2021 2022 2023Total # Deer ObservedIowa City Aerial Survey: Deer Observed by Year (all zones) 10 Iowa City Aerial Survey Zone Map (with number of deer observed added in RED) 33 6 72 125 58 9 30 49 11 ANALYSIS & LOOKING AHEAD Looking holistically at the variety of datasets collected by the City (including deer-vehicle collisions, location of public complaints, and the aerial deer survey), top areas of concern for deer population levels include the belt stretching from Manville Heights east through Morningside-Glendale and Washington Hills and north around Hickory Hill Park and the Bluffwood/Shimek neighborhoods. While recruiting property owners for the 2022-2023 bow hunt, the City mapped potential bow hunting areas in Iowa City which met the 150’ separation requirements. Fortunately, the participation of two large property owners in the northeast region of Iowa City, where population levels are estimated to be the highest, resulted in a higher deer harvest count in the 2022-2023 bow hunt. However, it is important to remember that property owner participation is voluntary and not guaranteed from year to year. Should one of these properties change use, ownership or otherwise decline to participate in future bow hunts, it is unlikely the City would see similar harvest results. As such, the lack of eligible hunting land in Iowa City remains a top concern about the City’s ability to effectively manage deer population levels moving forward. The current Long-Term Deer Management Plan concludes with a final 2023-2024 urban bow hunt. Preparation for the next urban bow hunt and planning for a new deer management plan will begin in Summer 2023. Attachments:Building Statistics: March 2023 Item Number: IP3. April 6, 2023 Building Statistics: March 2023 City of Iowa City 2023 Building Statistics Value/Type of Construction Permits Issued 2023 January February March April May June July August September October November December TOTAL New Single Family Dwellings (IRC) - $ Valuation $0 $846,617 $1,815,401 $2,662,018 Number of Permits 0 1 4 5 New Duplex Dwellings (IRC) - $ Valuation $0 $0 $0 $0 Number of Permits 0 0 0 0 New Multiple Unit Dwellings (IBC) - $ Valuation $950,000 $30,700,000 $0 $31,650,000 Number of Permits 1 1 0 2 Number of Buildings 5 1 0 6 Number of Dwelling Units 5 120 0 125 New Commercial or Mixed Commercial Residential (IBC) - $ Valuation $0 $0 $31,780 $31,780 Number of Permits 0 0 1 1 Number of Buildings 0 0 1 1 Number of Dwelling Units 0 0 0 0 New Industrial (IBC) - $ Valuation $0 $0 $0 $0 Number of Permits 0 0 0 0 New Iowa City Public (IBC/IRC)(Replaces Public Works/Utilities) - $ Valuation $108,100 $0 $0 $108,100 Number of Permits 1 0 0 1 Schools (IBC) (All new and all add/alter/repair) - $ Valuation $0 $0 $0 $0 Number of Permits 0 0 0 0 Misc. Structures/Fences - $ Valuation $0 $0 $0 $0 Number of Permits 0 0 0 0 Remodel, Residential (All add/alter/repair IRC) -$ Valuation $836,047 $511,100 $779,520 $2,126,667 Number of Permits 22 12 21 55 Remodel, Commercial (All add/alter/repair IBC) - $ Valuation $505,450 $1,670,000 $6,444,500 $8,619,950 Number of Permits 7 4 10 21 Remodel, Industrial (All add/alter/repair IBC) - $ Valuation (New Category in '22)$5,472,000 $24,600 $0 $5,496,600 Number of Permits 1 1 0 2 Remodel Public (Replaces Public Works) (All add/alter/repair IBC) - $ Valuation $2,367,000 $0 $0 $2,367,000 Number of Permits 2 0 0 2 Residential Accessory Structures (IRC) - $ Valuation $241,600 $200,000 $30,352 $471,952 Number of Permits 1 2 2 5 TOTAL VALUE $10,480,197 $33,952,317 $9,101,553 $53,534,067 TOTAL PERMITS 35 21 38 0 94 Permit Type Work Class Permit Type Permit #Issue Date Address Description Applicant Value BLDC23-0014 3/2/2023 35 IMPERIAL CT Remodel of office space w/ addition of windows.Martin Construction ANDREW MARTIN $60,000 BLDC22-0085 3/22/2023 2727 S SCOTT BLVD Convert office & warehouse space into commercial cannabis grow/processing/extraction facility. Shive-Hattery Architecture/Engineering Mark Seabold $6,000,000 BLDC23-0031 3/23/2023 2071 S GILBERT ST 4 Add bathroom & office to bay #4 McDonough Structures Scott J McDonough $15,000 BLDC23-0023 3/13/2023 2306 MUSCATINE AVE Remodel existing building to add 3 offices (Towncrest Pharmacy). Towncrest Pharmacy Kaitlyn Pegump $5,000 BLDC23-0013 3/8/2023 312 S MADISON ST Tenant buildout for Everbowl fruit smoothie shop.Primus Companies Drew Hartley $182,000 BLDC23-0021 3/30/2023 209 E WASHINGTON ST 202 Install dividing wall and door between Suites 201 and 202, which will make 2 separate office spaces. Moka Java Will Jerry Weibel $5,000 BLDC22-0135 3/2/2023 2765 COMMERCE DR Replace exiting awning with new metal awning (Fareway grocery store) Dean Snyder Construction $65,000 BLDC23-0035 3/30/2023 209 E WASHINGTON ST 202 Enlarge current office into waiting room space. Demo one wall and move it approx. 6 ft. All HVAC is in place so no alterations needed. Moka Java Will Jerry Weibel $5,000 BLDC22-0147 3/6/2023 2416 S Riverside DR T-Mobile to Colocate antenna, radios, cables and related equipment on & at this existing Wireless Communication Facility. PBM Wireless Services LLC Nathan Meyer $100,000 Building (Commercial) - Alteration Total $6,437,000 Repair BLDC23-0029 3/24/2023 501 BOWERY ST 1 Repair staircases & deck.QUALITY HOME REPAIR LLC Perry Shawver $7,500 Building (Commercial) - Repair Total $7,500 New Construction BLDC22-0113 3/17/2023 4811 MELROSE AVE Construct new shelter building, approx. 20' x 40' (Johnson County Poor Farm) Johnson County Historic Poor Farm Jason Grimm $31,780 Building (Commercial) - New Construction Total $31,780 Building (Commercial) Total $6,476,280 Accessory Building BLDR23-0057 3/15/2023 1425 PLUM ST New detached garage 12' x 24' (Accessory building) Lou Villhauer $15,000 Accessory Building BLDR23-0060 3/21/2023 1118 TAMARACK TRL Pergola attached to home Culver's Lawn & Landscape Grant Soukup $15,352 Accessory Building Total (Residential)$30,352 Addition BLDR22-0469 3/6/2023 2205 D ST Add 16x19 four seasons room to rear of house. Donovan Trana $29,000 Addition BLDR21-0521 3/22/2023 30 ASHWOOD DR Addition: 2 stall garage Peter Byler $25,000 Iowa City Building Permits Issue date between 3/1/2023 and 3/31/2023 Building (Commercial) Alteration Building (Residential) Accessory Building Addition 3/8/2023 4:00:45 PM Addition BLDR23-0042 3/8/2023 3029 E COURT ST 150 sq. ft addition to master bedroom, includes bathroom & closet. Daniel Robert LoTempio $40,000 Addition BLDR23-0020 3/14/2023 2110 I ST Remove porch, add new kitchen addition, remodel existing bedrooms & bath. Sueppel's Siding and Remodeling GT Karr $223,844 Addition BLDR23-0069 3/31/2023 216 MCLEAN ST Construct new deck on back of the house.Lovewell Fence and Deck Ryan Novak $25,008 Addition Total (Residential)$342,852 Alteration/Remodel Alteration/R emodel BLDR22-0482 3/2/2023 722 HIGHLAND AVE Replace wall with ceiling beam Catherine Lemke $2,000 Alteration/R emodel BLDR22-0161 3/13/2023 114 E PRENTISS ST Convert current building to a duplex = (2) 3 bed, 2 bath units. Add bathroom & kitchen to upper & lower level units. Add lower level ADA access. Roby Miller $92,000 Alteration/R emodel BLDR23-0023 3/22/2023 738 RUNDELL ST Convert existing garage into livable space Naso Remodeling Curtis Naso $10,000 Alteration/R emodel BLDR23-0043 3/8/2023 837 S 7TH AVE Remove exterior stairs and 2nd level door. Build awning over side door Remove and replace front step. (OCD) Martin Construction ANDREW MARTIN $10,000 Alteration/R emodel BLDR23-0048 3/3/2023 1920 PRAIRIE DU CHIEN RD Remodel basement, rec room & 2 bedrooms.Hochstedler Building & Development Kevin Hochstedler $24,368 Alteration/R emodel BLDR23-0036 3/2/2023 519 N GILBERT ST First floor: Add 2 baths & laundry closet. Second floor: Add bath & new closets in each bedroom. Jeff Clark Jeff Clark $14,000 Alteration/R emodel BLDR23-0034 3/6/2023 806 WYLDE GREEN RD Master bath & kitchen remodel: Cabinets, electrical & plumbing (kitchen only) KWM INC KEN MORRISON $30,000 Alteration/R emodel BLDR23-0056 3/16/2023 1317 CORONADO LN Finish electrical rough-in and plumbing & install drywall in basement & in bonus room above the garage. Jason Decker $5,000 Alteration/R emodel BLDR23-0070 3/27/2023 353 LEXINGTON AVE Remodel upper bathroom, all fixtures remain in same location. Sueppel's Siding and Remodeling GT Karr $13,300 Alteration/R emodel BLDR23-0055 3/28/2023 3010 BROOKSIDE DR Replace 12x16 deck. Also replacing concrete patio. Doug Yansky $20,000 Alteration/R emodel BLDR23-0062 3/21/2023 216 LEXINGTON AVE Frame out walls and closet for lower-level bedroom. Egress window & smoke alarm are already in place. Parsons Properties Gary Klinefelter $1,000 Alteration/R emodel BLDR23-0049 3/13/2023 4721 DRYDEN CT Demo old deck & build new one, same size. Use composite decking & the existing footings S G A CONSTRUCTION Travis J Shield $21,000 Alteration/R emodel BLDR23-0036 3/2/2023 519 N GILBERT ST First floor: Add 2 baths & laundry closet. Second floor: Add bath & new closets in each bedroom. Jeff Clark Jeff Clark $14,000 Alteration/R emodel BLDR23-0053 3/13/2023 117 RICHARDS ST Remodel bathroom, laundry room & bedroom.GARRETT CONSTRUCTION COMPANY RUSS GARRETT $90,000 Alteration/R emodel BLDR23-0059 3/20/2023 811 WEEBER ST Remodel kitchen & both upstairs & downstairs bathrooms. Birant Akbay $50,000 Alteration/Remodel Total (Residential)$396,668 New New BLDR23-0040 3/16/2023 2401 INDIGO DR Foundation for modular home w/ finished basement & attached garage. Iowa Valley Habitat for Humanity Christy Shipley $135,000 New BLDR23-0052 3/29/2023 345 KENNEDY PKWY New SF dwelling with 5 bedrooms, 5 bathrooms, three car garage. Elevation Home Builders Nate Knause $1,197,000 3/8/2023 4:00:45 PM New BLDR23-0073 3/31/2023 3962 ANNA ST New SF dwelling, 5 bed, 3 bath, 2 car garage & finished basement. Advantage Kim Miller $228,395 New BLDR23-0074 3/31/2023 4000 ANNA ST New SF dwelling, 5 bed, 3 bath, 3 car garage & finished basement. Advantage Kim Miller $255,006 New Total (Residential)$1,815,401 Repair Repair BLDR23-0058 3/22/2023 15 BURR OAK CT Repair interior water damage, caused by burst pipe.Paul Davis Restoration of the Iowa Corridor Cara Beck $40,000 Repair Total (residential)$40,000 Building (Residential) Total $2,625,273 Grand Total $9,101,553 Total Permits Issued 38 3/8/2023 4:00:45 PM Attachments:Press Release: Community invited to attend Community Police Review Board forum Item Number: IP4. April 6, 2023 Press Release: Community invited to attend Community Police Review Board forum Attachments:Civil Service Examination: Animal Services Assistant Item Number: IP5. April 6, 2023 Civil Service Examination: Animal Services Assistant Attachments:Civil Service Examination: Electrician - Traffic Engineering Item Number: IP6. April 6, 2023 Civil Service Examination: Electrician - Traffic Engineering Attachments:Civil Service Examination: Maintenance Worker I - Forestry Item Number: IP7. April 6, 2023 Civil Service Examination: Maintenance Worker I - Forestry Attachments:Civil Service Examination: Maintenance Worker II - Wastewater Treatment Item Number: IP8. April 6, 2023 Civil Service Examination: Maintenance Worker II - Wastewater Treatment Attachments:Historic Preservation Commission: March 22 Item Number: IP9. April 6, 2023 Historic Preservation Commission: March 22 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION MARCH 22, 2023 – 5:30 PM – FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Carl Brown, Noah Stork, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: Jordan Sellergren STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Simon Andrew, James Carey, Martha Norbeck RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS: HPC23-0012: 1034 Burlington Street Bristow showed photos of the house and noted this house is a Foursquare with a gable in the front with cornice returns. Additionally, there's some dormers on the sides and the house has synthetic siding. The project is the garage. Staff looked at the garage with the homeowners about 18 months ago. It is an interesting construction, because it's basically post in beam with some nice big timbers. Bristow explained because of that, and because of the location, and the fact that a new garage will have to be moved over just a little bit, they first looked at the idea of repairing the garage but couldn’t find any interested contractors because it's not a typical stud frame construction. Bristow showed some pictures of the current condition of the garage noting a lot of the roof edge is missing, it's been covered in multiple layers of asphalt shingle siding, and it would need a new floor. They will be replacing it with a two-car garage with two single car doors and there's a plan to have one small window on each side and a door on the back. Staff recommends allowing them the ability to add a window to the south. Bristow noted the new construction garage will follow guidelines with small rectangular windows, single car overhead doors, a single passage door on the south side, lap siding with a three-to-five-inch lap, four-inch trim around all the openings and a frieze board at the top of the wall. The garage will have a hip roof with architectural asphalt shingles, cement foundation and parking pad inside. Staff recommends approval with the option to add an additional window on that south side with the HISTORIC PRESERVATION COMMISSION March 22, 2023 Page 2 of 8 conditions that two single car overhead doors are used, and that door and window product information will be submitted for review. MOTION: Wagner moved to approve a Certificate of Appropriateness for the project at 1034 Burlington Street as presented in the staff report with the option to add an additional window and with the following conditions: Two single car overhead doors are used and door and window product information is submitted for review by staff. Villanueva seconded the motion. The motion carried on a vote of 8-0 (Sellergren Absent). HPC23-0007: 724 Ronalds Street Bristow began the staff report noting historically this house was shown on the 1868 bird's eye view of Iowa City and showed a picture of what the house looked like from a 1977 survey of the area. She stated at that point in time it was a contributing structure however between then and 2016, all of the exterior materials had been changed, there has been multiple additions, the front has been an addition as there was no front door and the entrance was off of a deck on the back and overall was in poor condition and had no historic integrity. At that point in time, the Commission changed the classification of the property from contributing to noncontributing. Since then, due to deterioration, the garages were taken down (neither of them was historic) and then the house was also taken down. The project now is for a new house to be built on this property. After initial discussions last fall, the property will be divided in half and this approval will be for the house that will sit on the west half of the lot. Bristow pointed out the sewer easements and other setback requirements that bisect the lot which leaves just one area appropriate for a building. Staff looked at other styles in the neighborhood and worked with the architect to decide that the style that best fit the proposal was a vernacular form called an I-House. Bristow showed examples of the style from other houses in the neighborhood. The proposed house will have a side-gabled roof, symmetrical facade with regularly spaced individual double-hung windows, and a central entry door at grade with an entry canopy. The rear of the house has a one-story hipped-roof extension on the west half with an open porch in the Ell on the east half, sharing a roof with the one-story extension. The window and door pattern is similar to the front with the central door and window shifted to the east. On the east side of the house where the stairs run up it was decided the best place for a window was on the second floor so there's a pair of windows there. They have also added a small porch on the rear with an entry canopy that projects and is carried on brackets. Bristow stated the house will have an 18-inch overhang on all four sides and will be an open soffit. On the lower level it will be more of a classical revival style eave condition. Having a hip roof on the one-story section solves a few problems, especially with the rear section and the back porch, so staff really felt that having the hipped roof on both one-story areas fits the house better. Bristow showed the rear elevation noting the one-story portion that projects south. She said they found that to get the spatial relationship in the plan they needed this one-story extension to the basic rectangular form of the house. The first iteration had one story portion on the front of the house but there really isn’t that architectural style in Iowa City, so they flipped the plan and put the one-story section on the back as it’s very common to have a one-story bump out on the on the back of a two-story house. Again, the house will have a lap siding, Bristow believes they want to use LP Smartside with typical trim of frieze board, corner boards, and watertable, the foundation will be a concrete with a stucco treatment. The windows will be either a wood or a metal clad wood and the passage doors could be either wood or fiberglass. Bristow stated there's some discussion about whether or not the roof will HISTORIC PRESERVATION COMMISSION March 22, 2023 Page 3 of 8 be an asphalt shingle or if it will be a metal roof. The City does have particular requirements for metal roofs that they have a flat panel. They've discussed that with the architect so any metal roof would be approved by staff and would also follow the requirement that it is true flat panel. Staff recommends approving a Certificate of Appropriateness for the project at 724 Ronalds Street as presented in the staff report with the following conditions: Any metal roof is approved by staff and Window and door product information is approved by staff. Boyd opened the discussion to the public. Simon Andrew (The Housing Fellowship) stated they will be the owner and property manager of this property and it will be an affordable rental housing project ultimately. The condition for accepting the lot is that it would be rented to below 60% of area median income and most of their tenants fall well below that and it will probably end up with renters below 30%. Andrew noted they have been very pleased and very grateful for Bristow and the NDS staff for working through all these particulars with the architect. It is very unusual that they have the opportunity to be in an historic neighborhood period, but especially on the north side, so it's very exciting for them to be able to undertake this project. Andrew also noted this project is part of the student-built program with the Iowa City Community School District, so one of the big benefits is in training that next generation of contractors. The home will also be an energy efficient home. James Carey (721 Brown Street) stated he was at the first meeting when the City graciously sold this lot and he has no issues with the Fellowship and thinks the Fellowship is great. Additionally, having students learn a trade is amazing. However, he thought they said last time, when the City transferred the property, was it would be one property with the house in the back and now what's being presented is two properties on that lot. What happened to just one property, and it was said at the original meeting that it was feasible it could be two houses but there's no requirement that there be two houses on this lot. Carey also noted they haven’t talked about setbacks and the setback requirements and how the houses are supposed to line up. Bristow stated setbacks are part of the zoning code and staff has worked through that with them, but that’s not part of the historic preservation review, it’s part of the building permit review. Any setback rules for historic preservation have been confirmed by the building official that they are meeting the setback requirements with this particular design. Bristow went through the plans and clarified that all the setbacks meet City guidelines. Carey stated then if 714 is setback 34 feet, and that's 34 feet to the front porch, from there on it's like almost 40 feet back to the house and if they look down that line of homes for that block of Ronalds on the north side, 714 is the closest house to the road and when this house is built, while he is sure it'll be a lovely home, there is no question that it will stick out well beyond the house that is right next door to it. He understands they did that because of the easement that runs through the back, but that's not a hardship in this case because one house could be built there, shifted over and moved back and then get in line with the rest of the setbacks on that block. So even if zoning is okay, from a visual perspective this house is going to look like it sticks out way in front of the house right next to it. He really feels it is going to look like two houses were shoehorned into a single lot. He understands the desire to expand this project, and the desire to have two projects for the high school kids to work on, and to up the amount of affordable housing but he doesn’t see how this fits into the recommendation. He feels if he brought this forward as an independent developer, he probably wouldn’t get green lighted on this if it wasn't a one house property. It used to be a one house property and in his opinion, it should remain that way. HISTORIC PRESERVATION COMMISSION March 22, 2023 Page 4 of 8 Andrew noted the average setback for the neighborhood as calculated by staff was 15 feet, they could have asked for a waiver to go down as low as 10 feet but they did not do so and are not asking for any special exceptions with the zoning. Bristow noted the setbacks not under the purview of this Commission, they do have some districts with some requirements, but there's nothing specific that would be related here and the code in a neighborhood like this requires that there's some setback averages and it's been calculated by the building official as well. Mr. Carey could reach out to the building official if he had any questions about it specifically. Martha Norbeck (Principal C-Wise) stated again it is a 40-foot lot and a 40 foot lot is pretty common and the zoning does allow for a lot as small as 40 foot wide and that is clearly stated in the zoning conditions for this specific neighborhood. She also pointed out that the house to the east (which will be 730 Ronalds) is actually going to have the same setback as the one that is proposed here at 724 and they will be matching the historic house built on the property line. MOTION: Brown moved to approve a Certificate of Appropriateness for the project at 724 Ronalds Street as presented in the staff report with the following conditions: Any metal roof is approved by staff; and Window and door product information is approved by staff. Wagner seconded the motion. Brown asked about having certain elements of setback as a part of historic preservation and what those are. Bristow replied the only one she can think of off the top of her head is there's a setback requirement on Summit Street that limits how far the building can extend into the rear yard to preserve the openness. Boyd stated he is very excited about this project and thinks it looks great. He also thinks it's very common for historical properties, although he knows this is not going to be historical, to have moved their house centered on the lot, to one side with the anticipation of selling it off and building a new house in the remaining portion of the lot. That happened to his lot, his neighbors eventually sold it to their son and now they are very cozy neighbors, probably way cozier than this situation will be, so he thinks there's historic precedent in that as well. Additionally, anytime they can add density and looks like it fits and fills the neighborhood is a good thing. The motion carried on a vote of 8-0 (Sellergren absent). HPC23-0009: 10 Bella Vista Place Bristow noted this is in the same district, it is a spectacular bungalow with a gable roof and lots of details in the siding. The house does have a projecting bay and a sleeping porch configuration as well. This project is for the garage, they currently have a concrete structure garage set into the hill, below the house and behind the house. It's clearly deteriorated and it’s small and cramped and difficult to get electrified. Staff does recommend approval of demolition and the plan is to put another garage in the same location but larger as it would be a two-car garage instead. The new garage would also have stairs going up the side. Bristow stated there was some question about if it would just be a subterranean garage or not but because of construction difficulties the owner was interested in having a second floor above grade as well. She showed an image of the plan. There will be two single car doors with the stairs going up the hill along the north side. Adding the second floor will make it look more like a carriage house and when HISTORIC PRESERVATION COMMISSION March 22, 2023 Page 5 of 8 they have a garage in historic neighborhoods that is two stories, it's either a barn or carriage house. Staff had been talking to the owner in the past and he had an interest in an outbuilding design as well but together they decided it would not fit the area and a carriage house would be a better option. A few years ago staff had a set of carriage house designs that they tried to get just pre-approved so when someone wanted to build a two story carriage house garage, maybe it could be something that was a minor review and staff could approve it like a one story garage is currently. However, at that time the Commission wanted to make sure that something that is actually a two-story garage like a carriage house was approved by the Commission. Bristow showed a created image of what this could end up looking like using these standard carriage house designs. From the alleyway they'd have the two single doors with some concrete because it is in that subterranean area, and then a gable roof similar to the house. Bristow showed some designs with dormers, similar to the house, but the owner had talked about maybe not having the dormers. The city does have carriage houses that don't have dormers, but it reads more like a carriage house and fits the house with the dormers. In addition, dormers allow light in on those north and south sides because otherwise there would only be windows in the two gable ends. Therefore, staff recommends that the dormers are included. She also noted the basic carriage house design, as shown, has a board and batten siding, however staff recommends giving the homeowner the option to use that if they like as it does match the vernacular farm building that they were looking at, but also to allow them to use a lap siding that would match the house as an alternative. MOTION: Beck moved to approve a Certificate of Appropriateness for the project at 10 Bella Vista Place as presented in the staff report with the following conditions: The design is revised as shown in the mock-up and door and window product information is approved by staff. Welu-Reynolds seconded the motion. Wagner asked if the homeowner is able to keep chickens in this structure. Bristow replied that is a separate permitting process. The motion carried on a vote of 8-0. HPC22-0082: 815 Brown Street Bristow noted she sent the Commission an email stating she had made an error on the agenda by putting the wrong address on this project. She was going to republish it, but the owner decided to defer it until the next meeting, and staff recommends approving that. MOTION: Wagner moved to defer HPC22-0082 until the next meeting. Villanueva seconded the motion. The motion carried on a vote of 8-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect-Chair and Staff Review HPC23-0004: 103 South Governor Street Bristow stated the side porch was all rotted and they needed to also replace the piers, so they are resetting the piers. She noted except for that chimney, the piers are the only brick on the house, but they are not historic bricks. This house was damaged in the 2006 tornado and certain things were rebuilt, including not putting brick piers in the front porch. The contractor created a very detailed HISTORIC PRESERVATION COMMISSION March 22, 2023 Page 6 of 8 drawing to illustrate how he was going to rebuild the columns so staff approved a certificate of no material effect to rework the floor and columns below the roof on this side porch. HPC23-0011: 809 East Bloomington Street Bristow stated the homeowner wanted to install a generator but that does require a mechanical permit. The generator is going on the back side of the house and staff approved a certificate of no material effect to allow the installation of the generator. Minor Review -Staff review HPC23-0008: 738 Oakland Avenue Bristow noted they are going to be adding a rear stoop and step and patio on-grade. It will be a basic stoop and step and she noted they are not setting it in from the corner because of certain other constraints but with a stoop and set that is not a concern. They did tell the homeowner that a deck would have to be set in. HPC22-0085: 1324 Muscatine Avenue Bristow stated unfortunately at some point in time all four of the windows on the rear dormer were replaced with vinyl without approval. One vinyl window was not functioning, and so staff allowed them to replace that one vinyl window with another vinyl window. They have been notified that in the future when all the vinyl windows need to be replaced that vinyl windows will not be approved. Intermediate Review -Chair and Staff review HPC22-0025: 821 North Johnson Street Bristow stated this was also a very long-drawn-out project and she has been working with them for a couple of years. The steps failed and they replaced them and then the railing failed and they replaced it. This house is in the Brown Street Historic District, but is not a contributing house, it's a 1960s infill and super indicative of its style. Therefore, when they wanted to rebuild the entire retaining wall system they have worked through many options. Over time it's failed more and a mason who's more experienced with architectural masonry of this style also recommended rebuilding it. They found a brick match that is pretty good, however not an exact match, and therefore staff wrote into the approval a requirement that they save a certain number of the bricks that they take out for any repairs that need to happen to the house in the future. The slight difference in bricks should not be apparent. HPC23-0006: 640 South Lucas Street Bristow stated this is reworking the failing rear porch. It was probably historic but it's been altered a little bit with beadboard sidewalls, and typical railing. The roof will stay, the piers will match the foundation, but the columns will become 6x6 rather than the current 4x4 post size. CONSIDERATION OF MINUTES FOR FEBRUARY 9, 2023: MOTION: Thomann moved to approve the minutes of the Historic Preservation Commission's February 9, 2023, meeting, as written. Beck seconded the motion. The motion carried on a vote of 8-0 (Sellergren absent). HISTORIC PRESERVATION COMMISSION March 22, 2023 Page 7 of 8 COMMISSION DISCUSSION: Bristow stated regarding the 804 Iowa Avenue appeal the ruling was upheld by the Board of Adjustment. Again this was the case where they wanted to replace the only remaining historic windows on the first floor because the upper level had been replaced before the district was formed, but the windows were in a condition where they could be repaired and not need replaced. Historic Preservation Award Committee: They need to form an awards committee and pin down a location and a date. That committee will, with assistance, write and/or deliver elements of the award ceremony to be held in September and this is the 40th annual so it is a year to celebrate. Beck, Welu-Reynolds and Villanueva volunteered to help. Welu-Reynolds asked about Boyd leaving the Commission and replacing a chairperson. Bristow stated since they are not likely to want a new chairperson and vice chairperson to be new members, they might want to hold the election in June. ADJOURNMENT: Thomann moved to adjourn the meeting. Wagner seconded. The meeting was adjourned at 6:35 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2022-2023 NAME TERM EXP. 3/10 4/14 5/12 6/9 7/14 8/11 9/8 10/13 11/10 1/12 2/9 3/22 BECK, MARGARET 6/30/24 X O/E X O/E O/E X X O/E X X X X BOYD, KEVIN 6/30/23 X X X X X X X X X X X X BROWN, CARL 6/30/23 X X O/E X X O/E X X X O/E O/E X DEGRAW, SHARON 6/30/22 X X X X -- -- -- -- -- -- -- -- ECKHARDT, COLE 6/30/24 -- -- -- -- -- -- X X -- -- -- -- KUENZLI, CECILE 6/30/22 X X X X -- -- -- -- -- -- -- -- LARSON, KEVIN 6/30/24 O O/E X X X O/E O/E O -- -- -- -- SELLERGREN, JORDAN 6/30/22 X X X X O/E O/E X X X X X O/E STORK, NOAH 6/30/24 O/E X O/E X X X X X X X X X THOMANN, DEANNA 6/30/23 O/E X X O/E X X X X X X X X VILLANUEVA, NICOLE 6/30/25 -- -- -- -- X X O/E O/E X X X X WAGNER, FRANK 6/30/23 X O/E X X X X O/E X O/E X X X WELU- REYNOLDS, CHRISTINA 6/30/25 -- -- -- -- X X X O/E X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a member