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HomeMy WebLinkAbout_July 2023 HCDC PacketIf you will need disability-related accommodations to participate in this program or event, please contact Brianna Thul at bthul@iowa-city.org or 319-356-5230. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Upcoming Housing & Community Development Commission Meeting: Regular: September 21, 2023 (No meeting in August) HOUSING & COMMUNITY DEVELOPMENT COMMISSION (HCDC) July 20, 2023 Regular Meeting – 6:30 PM Iowa City Senior Center Assembly Room 28 S Linn Street AGENDA: 1. Call to Order 2. Welcome New Member HCDC will welcome one new member, James Pierce. This item provides an opportunity for new and existing Commissioners to introduce themselves. 3. Officer Nominations Per HCDC Bylaws, the Commission nominates and elects a Chair and Vice Chair each July. The Commission will nominate and vote for the two positions. 4. Consideration of Meeting Minutes: May 18, 2023 5. Public Comment of Items not on the Agenda Commentators shall address the Commission for no more than 5 minutes. Commissioners shall not engage in discussion with the public concerning said items. 6. Housing Inspections Overview At the May HCDC meeting, Commissioner Vogel requested that City Housing Inspection Services staff present information on what issues staff are seeing during inspections that are affecting access to housing. Staff will present an overview and answer questions from HCDC. 7. Unsuccessful and Delayed Projects Updates The City’s Unsuccessful and Delayed Projects Policy requires CDBG recipients to expend a minimum of 50% of the funds awarded by March 15. Shelter House will provide HCDC with a brief update on the project that missed this checkpoint (Shelter HVAC Improvements - $225,000). Updates may be given in person or in writing. This item was deferred from the May agenda. 8. HOME-ARP Allocation Plan Amendment The City’s HOME-ARP Allocation plan has been approved by HUD. Alterations were suggested to ensure compliance with the HOME-ARP requirements. Projects and funding allocations have not changed. Staff will provide an overview of the amendment and HCDC will consider a recommendation to Council for approval. 9. Staff & Commission Updates This item includes an opportunity for brief updates from staff and Commissioners. Commissioners shall not engage in discussion on updates. 10. Adjournment Housing and Community Development Commission Meeting Packet Contents July 20, 2023 Agenda Items #4 May 18, 2023 Draft HCDC Meeting Minutes Agenda Items #6 Guide to a Successful Rental Housing Inspection Agenda Items #8 HOME-ARP Substantial Amendment Draft Agenda Items #9 May 31, 2023, HUD Correspondence – FY22 (FFY21) CAPER FY24 Tentative HCDC Calendar Memo to HCDC from Stefanie Bowers, Equity Director MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MAY 18, 2023 – 6:30 PM FORMAL MEETING THE CENTER ASSEMBLY ROOM MEMBERS PRESENT: Maryann Dennis, Karol Krotz, Kiran Patel, Becci Reedus, Kyle Vogel MEMBERS ABSENT: Kaleb Beining, Michael Eckhardt, Jennifer Haylett, Nasr Mohammed STAFF PRESENT: Erika Kubly, Brianna Thul OTHERS PRESENT: Scott Hawes (Habitat), Jennie Schmidt (Free Medical Clinic) RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission moved to recommend that City Council approve the substantial amendment to the City’s FY23 Annual Action Plan. CALL MEETING TO ORDER: Dennis called the meeting to order at 6:30 PM. CONSIDERATION OF MEETING MINUTES: APRIL 20, 2023: Reedus moved to approve the minutes of April 20, 2023. Vogel seconded the motion. A vote was taken and the minutes were approved 5-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. UNSUCCESSFUL AND DELAYED PROJECTS UPDATES: FY22 Shelter House HVAC ($225,000) – update postponed until next meeting at the request of the agency. FY23 Free Medical Clinic Improvements ($75,000) - Jennie Schmidt (Free Medical Clinic) reported the project has started, it started in the beginning of May, and it is almost complete. The reason for the delay is originally they had a lot of trouble getting people who wanted to bid because they're busy but once they got the bid they had to wait for the supplies to come in. When the supplies came in they decided to alter something on one piece of the design so there was a three week delay while they debated different canopy structures. Construction has started and within three days the doors were installed so now they're waiting to paint the lines on the parking lot and finish the electricity and the finishes around the door and install the handicap arm. They anticipated the canopy should arrive next week so they anticipate being done by June 15. FY23 DVIP Shelter Construction ($425,000) – written update was provided. DVIP missed the March 50% expenditure deadline but has since expended half of their award. Vogel questioned the whole they missed the deadline because they ordered stuff it’s just because the orders are on back order, but it seems like they are still on time. On the final page of their written report Agenda Item #4 Housing and Community Development Commission May 18, 2023 Page 2 of 6 2 they note they missed the deadline but they ordered the supplies prior to the 15th, so is it just an accrual versus cash issue. Kubly replied part of that may have been they ordered the supplies but the City usually waits until they arrive to pay out. Thul stated the project seems to be moving forward, it just didn't mean the March deadline for the request for the reimbursement expenditure. PROJECT MONITORING UPDATES: Dennis noted they received the written comments from DVIP. Scott Hawes (Habitat for Humanity) stated they have two HOME awards that they're currently planning to use before the end of the fiscal year. One is for 2408 Indigo Drive and that is the new build, and a project with a variety of partners including Homes for Iowa, a local developer, ECICOG, and City of Iowa City as well as Habitat of course. They closed on that home April 10, it was a six-bedroom home for eight people, they were at 49% of the area median income. Prior to buying the home from Habitat they were living in a three-bedroom home and had to keep a mattress off on a covered porch area and drag it into the living room so kids can sleep. Now they all have bedrooms, so it's what they certainly consider a success story. The second project that they will use HOME funds for is at 2413 Indigo Drive, right across the street. They plan to close on that home on June 15, they have a purchase agreement and financing is in the process of being secured. This home will be for a five-person household, a single mother with four children, they are at 41% area median income. Again, another great success because they're pulling together resources from all over, Habitat for Humanity of Iowa, City of Iowa City, Iowa City Housing Authority, the owner is on Section VIII Housing Choice Voucher so to be able to sell a brand-new home to somebody at 40% area median income certainly doesn't happen very often. Dennis stated she was sorry to hear about the tornado and Habitat losing their storage buildings. Hawes replied it was awful but the community really rallied behind them and after seven days they had all the cleanup completed. Of course now they have the long process of rebuilding and once their claim is settled they’ll know what the budget for the warehouse will be and be able to start the process. He stated that warehouse was a lot more than just storage space, they hosted volunteers there and were able to keep projects moving even in bad weather because they had that space. Thul stated Simon Andrew from The Housing Fellowship was planning to attend tonight to present his slides but he was not feeling well so a printout of the slides was distributed to the Commissioners. They have acquired several properties and CHDO operations. Dennis stated Inside Out and Reentry sent in a report and that they did buy their house. Thul stated that rental acquisition project was funded with HOME and that there will be four assisted units. REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF SUBSTANTIAL AMENDMENT TO THE CITY'S FY23 ANNUAL ACTION PLAN: Kubly explained this proposed amendment is basically a funding swap of CDBG set aside funding that will allow staff to do a neighborhood improvement project this construction season. The City sets aside $75,000 in CDBG funds for neighborhood improvements each year in the action plan and then they work with parks or engineering to determine projects. They've done several projects at Wetherby and other various parks that are in low-income areas throughout the City. The proposed project is a curb ramp accessibility improvement in the South District near Twain Elementary. Kubly shared a map that shows the general area where the curb ramps are. Staff is proposing to replace 10 intersections to ADA standards. Some of these are intersections that were identified for repair by residents and then the Public Works team went and reviewed the area to find similar conditions and determined there was 10 that needed to be replaced. In some spots the crossings don't exist, or there might be a north/east crossing but not an east/west crossing. Then in other spot, there are ramps already but the slope is not compliant with ADA and they're too steep or missing Housing and Community Development Commission May 18, 2023 Page 3 of 6 3 detectable warnings. Total cost of the project is $150,000, it was initially intended to cover two years of funding for FY23 and FY24, but they have the opportunity to start the project this construction season, however, only half of the funds are available now. If they wait for approval for FY24 funds they will have to wait until next construction season. Therefore, staff is proposing to add program income funds to the project, those are funds that are repaid for loans or returned for whatever reason that got put back into the funding pool. They also want to use unused economic development funds to fund this project and have a $50,000 economic development set aside each year. They're currently using those economic development funds for small business technical assistance, which is an open application for people to apply, so they have unused funds right now and will have more funds available on July 1. The reason they'd like to do this now and not wait is the timeliness for CDBG is in May and that doesn't work well for construction season so anything they can get done the year before is helpful in order to meet the timeliness deadlines with HUD. Also it will get the curb ramps quicker in the neighborhood to meet the neighborhood resident need. Kubly explained this change is considered a substantial amendment to the action plan which is why staff is presenting it today. Any major changes made to funding are considered substantial amendments, so they follow the citizen participation plan and come to HCDC, have a public comment period, and get it approved by Council. Staff is asking for a recommendation from HCDC to swap the funds to get the project started. If the City needed to supplement economic development in the future they can always do that but she doesn’t see it being an issue right now. Krotz asked for it to be considered a substantial amendment it has to be at least $150,000. Kubly explained what makes it a substantial amendment is they're doubling the amount from $75,000 to $150,000. Thul confirmed that the Citizen Participation Plan requires a substantial amendment if the change is more than 25% of the project budget or $50,000 depending on which is greater. Reedus asked how they choose projects, do they keep a larger list or is it based on complaints. Kubly stated they rely mostly on other City departments to let them know what's needed. It can't be anything in the City's capital improvement plan because that's not allowed by CDBG, so these are more one-off projects that aren't planned for that may be needed. Because they are funded with CDBG, they have to be located in a low-income area of Iowa City. A lot of what they do is playground improvements, shelters, and trails. Vogel noted they are talking about curb cuts but the big issue in that area has always been all those Mark Twain kids that live south of Highway 6 and it's a nightmare for them to get across. They have to go all the way to Broadway and Hollywood to get across. He is curious what curb cut intersection they were doing here and are they primarily doing it in the feeder neighborhood streets on the individual smaller sidewalks to get to the current connections or are they adding new connections. Kubly said this is just for the corner connections and adding in the ramps. Vogel thought at one time there had been bigger discussions about putting some other connection across Highway 6 but putting in a pedestrian bridge is a whole different level of expense. Reedus moved to recommend that City Council approve the substantial amendment to the City’s FY23 Annual Action Plan. Motion seconded by Krotz, a vote was taken and motion passed 5-0 STAFF & COMMISSION UPDATES: Reedus gave an update on the on the Aid to Agencies subcommittee process, they met on May 1 and have another meeting scheduled for May 22. The group has identified six areas of focus and these initiatives came up by input during the first meeting based on agencies or staff or commission members experience or desire. The six are (in order of how Reedus feels they should tackle them): 1) determining if the current process is the right one for Aid to Agencies, is the HCDC review process for allocating the funds the right one, should it be this Commission or should it be handled by somebody else. 2) Revising Housing and Community Development Commission May 18, 2023 Page 4 of 6 4 the application and the funding platform, the subcommittee asked to connect with United Way on this so Reedus contacted the director and they're going to have a couple of people attend the committee meetings. On Monday they will also be discussing the new funding platform and United Way may be willing to discuss a new platform for the funding which would hopefully take care of some of the problems with getting the information inputted. 3) Taking a look at funding priorities and performance assessments, this would mean to review City Steps as the basis for prioritizing the activities the City wants to fund and also looking at the labels given for Legacy and Emerging Agencies 4) The policies and rules related to Aid to Agencies funding process, such as minimum award amounts, percentage of budgets, looking at historical allocations and how they have a role and current funding process. 5) Rubric and scoring, 6) Commission and community education on nonprofit impact, how do they promote and showcase what the agencies do on an annual basis with CDBG and City funding. Reedus asked if staff has an update on UAY because the funding was approved at the City Council meeting so is UAY going to proceed with the funding. Kubly replied they haven't spoken with them but she stated they received Housing Trust Fund funding that was contingent on City funding. What was recommended to Council was the to keep HCDC’s recommendation but to give a deadline of March 15 to identify a property and at that time they can revisit if they haven’t spent the funding which aligns with the unsuccessful delayed projects policy. Thul stated Patel, Vogel and Mohammad’s terms are expiring in June, so if they want to reapply to do so before May 30. Kubly stated they took the action plan and Aid to Agency recommendations to Council earlier this month Council took the recommendation and also added $15,000 for Center for Worker Justice in addition to what was recommended so staff will find another $15,000 in the budget for that. Staff also has to do a substantial amendment to the HOME ARP allocation plan due to some changes from HUD. Staff are working on that and will have to bring that back through the Commission to get approval. If they’re ready with this by June they may try to hold a June meeting. If not staff doesn’t have anything else for the June agenda. Reedus noted another item from the Aid to Agencies subcommittee is that staff asked for them to have their work done by December and that committee will meet regardless of if this Commission is meeting or not. If there are things this Commission needs to know, they can send things out via email. Vogel stated that his term expires soon and that one of the reasons he joined HCDC was because under the description of HCDC part of the duties are to recommend to the city council from time-to-time amendments, supplements, changes and modifications to the Iowa City Housing Code and it's one of the main reasons he originally joined was to be part of that discussion. The whole time he’s been here they’ve never had that any of that show up in front of them, even when changes were made. He would love if at some point either the Housing Inspection Division Director or someone from Building Inspection come in and talk about the changes that have been made and why those changes were made. He would also love to hear their recommendations for the Housing Code and Housing Inspections, what aren’t they getting from this Commission or Council. It’s just been frustrating that in all the time he’s been here they've never once had anybody come to discuss anything housing code related even though it's supposed to be part of the mission. Krotz understands wanting to stay true to what their mission is and what their responsibilities are as they were outlined by Council and there are a couple other little items as well she’s often wondered about how that comes into play. Kubly stated they can certainly have staff come to the meeting if there's something specific the Commission wants to hear from them or even just a broad overview. Housing and Community Development Commission May 18, 2023 Page 5 of 6 5 Dennis suggested that Vogel identify something specific for staff to present on. Vogel requested that Housing Inspection Services staff provide HCDC with an update on what issues they are seeing during inspections that are affecting people being able to get into homes. Reedus requested that Iowa City Housing Authority staff provide an update on the recently changed policy related to extended absences for voucher holders. Krotz requested that Iowa City Housing Authority staff give an update on the waiting list. Kubly stated they can definitely have the new director of the Housing Authority come present. Staff is also looking at the full admin plan and that travel policy was part of the admin plan, so staff is doing a full overhaul of the admin plan updating making sure it's matching the goals at the City, moving towards Housing First a little more than previously and that will come to the Commission for review. ADJOURNMENT: Reedus moved to adjourn, Vogel seconded the motion, a vote was taken and the motion passed 5-0. Housing and Community Development Commission May 18, 2023 Page 6 of 6 6 Housing and Community Development Commission Attendance Record 2022-2023 Resigned from Commission Key: X = Present O = Absent O/E = Absent/Excused --- = Vacant Name Terms Exp. 7/21 9/15 10/20 11/17 1/19 2/16 3/30 4/20 5/18 Beining, Kaleb 6/30/24 X O/E X X X O/E X X O/E Dennis, Maryann 6/30/25 X O/E X X X X X O/E X Haylett, Jennifer 6/30/25 X X O/E O/E X X O/E X O/E Krotz, Karol 6/30/24 O/E X X X X O/E X X X Marilla-Kapp, Elizabeth 6/30/23 X O/E * * * * * * * Mohammed, Nasr 6/30/23 X X X X X X X O/E O/E Reedus, Becci 6/30/24 X X X X X X X X X Vogel, Kyle 6/30/23 O/E X X X O/E X X O/E X Eckhardt, Michael 6/30/25 -- -- X X X X X X O/E Patel, Kiran 6/30/23 -- -- -- -- -- O/E X X X Guide to a Successful Rental Housing Inspection Single-Family & Duplex Rentals Contents 1 - Kitchen 6 – Laundry 2 – Bathroom/Toilet Room 7 – Electrical 3 – Bedroom 8 – Exterior 4 – Interior (General) 9 – Other 5 – Basement 10 – Checklist For more information please visit: www.ICgov.org Agenda Item #6 1 City Hall 410 E Washington Street Iowa City IA 52240 PLEASE NOTE THE INFORMATION IN THIS HANDOUT IS NOT ALL INCLUSIVE, PLEASE CONTACT HOUSING INSPECTION WITH QUESTIONS AND CONCERNS. 1 - KITCHEN Rental Inspection Preparation □ GFCI ▪ Receptacles serving the kitchen counter-top surfaces are required to be ground- fault protected (GFCI). Replace any painted or non-functioning outlets. As outlets serving kitchen counters are replaced, they are required to be tamper-resistant and GFCI protected. □ Impervious Floor Covering – ▪ All kitchen floors must be made of a hard, nonabsorbent surface to maintain sanitary conditions. □ 2-A: 10-BC Fire Extinguisher ▪ All dwelling units must have one charged and operable 2-A: 10-BC rated fire extinguisher, 4 or 5 pounds in size. Two types of extinguishers are available: Non-rechargeable Re-chargeable ● Replace after 6 years from the date on the extinguisher ● Annual visual inspection and required ● Date is on label or stamped/printed on bottom of the container - visual inspection, must be tagged for the current year ● Annual visual inspection required ● Date is on label or stamped/printed on the bottom of the container - visual inspection, must be tagged for the current year ● Required to be re-certified every 6 years □ Plumbing ▪ Sink - Faucet -All plumbing fixtures must be properly installed and maintained in working order. Check for leaks and defects and make sure the fixtures are in a safe, sanitary and functional condition. 2 2 – Bathroom/Toilet Room City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □GFCI ▪Ground-fault protected receptacles are required in the bathroom. Replace any painted or non-functioning outlets. All new outlets in bathroom are required to be tamper- resistant and GFCI protected. □Impervious Floor Covering – ▪All bathroom floors must be made of a hard, nonabsorbent surface to maintain sanitary conditions. □Window – Exhaust Vent Fan ▪All bathrooms must have either an open-able window or a functioning exhaust vent fan. ▪Bath fans are required to be serviced and maintained in good repair. □Plumbing ▪Sink - Faucet -Check for leaks and defects and make sure the fixtures are in a safe, sanitary and functional condition. ▪Drain – Vent -All existing s-traps must be replaced by a compliant trap and vent system. ▪Faucet Below Flood Rim -Water inlets (faucets) for plumbing fixtures must be located above the flood level rim of a fixture. □Seal Bathtub/Shower □Gas Water Heater in Bathroom ▪A gas-burning water heater cannot be in a bathroom, bedroom or other occupied room. Compliant Not Compliant 3 ▪ Location of all egress windows 3 - Bedroom City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □ Closet Lights ▪ All clothes closets must have fully enclosed globed fixtures, or the existing fixture can be completely removed. If the fixture is removed, the wiring must be properly termi nated and covered with a plate. Wire cages are not considered to be fully enclosed. □ Smoke Detectors ▪ Operable smoke detectors must be in place in each bedroom, in the hallway immediately outside of each bedroom, and on every level. This does not include crawl spaces or uninhabitable attics. Smoke detectors should be installed according to the manufacturer’s instructions. These units are recommended to be replaced every 10 (ten) years (please note that date will be listed on the back). □ Carbon Monoxide Detectors ▪ Carbon Monoxide Detectors are required in every dwelling having a fossil -fuel-burning heater or appliance, a fireplace, or an attached garage. Carbon monoxide alarm are required in each hallway leading to bedrooms. These units are recommended to be replaced every 10 (ten) years (please note that date will be listed on the back). Definition of a clothes closet: A non-habitable room or space intended primarily for storage of garments and apparel. 4 4 – Interior (General) City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □ Fireplace (Wood Burning Only) ▪ A written safety certification from a professional (licensed chimney sweeps or certified individual) is recommended to verify that the fireplace is being maintained in a safe manner. Without certification it is recommended the fireplace be closed off from tenant use. □ Stairs ▪ Every interior stairway and all parts attached includin g treads, risers, stringers, and handrails must be properly anchored and capable of supporting the normally imposed loads. Stairs should not have broken steps and steps must be securely fastened. Stairs/steps should not lean or sag. □ Handrails - Guardrails ▪ Every flight of stairs having four or more risers must have a handrail on one side of the stair. ▪ Existing handrails must not be less than 30” high or more than 42” high measured vertically above the nosing of the tread or above the finished floor of the landing or walking features. ▪ Every open portion of a stair, landing, balcony, porch, deck, ramp or other walking surface which is more than 30” above the floor or grade below must have guards. ▪ Guardrails must not be less than 34” in height and spacing between slats or intermediate rails cannot allow the passage of a sphere 4” or more in diameter. □ Smoke Detectors ▪ Operable smoke detectors must be in place in each bedroom, in the hallway immediately outside of each bedroom, and on every level. This does not include crawl spaces or uninhabitable attics. Smoke detectors should be installed according to the manufacturer’s instructions. These units are recommended to be replaced every 10 (ten) years (please note that date will be listed on the back). 5 □ Doors ▪ Close and Latch -Every interior door must fit reasonably well within its frame and must be capable of being opened and closed by being properly and securely attached to jambs, headers or tracks. Doors are required at sleeping rooms that open into interior hallways or corridors and the doors must be equipped with operable latching devices and hardware. ▪ Entry Door Locks -Locks at all entrance doors to dwelling units and sleeping units must secure such doors. All means of egress doors must be readily openable from the side from which egress is to be made without the need for keys, special knowledge or effort. □ Walls ▪ All peeling, blistered, or flaking paint must be removed or effectively covered to create a smooth, easily cleaned surface. □ Ceilings ▪ All peeling, blistered, or flaking paint must be removed or effectively covered to create a smooth, easily cleaned surface. ▪ Habitable spaces, hallways, corridors, laundry areas, bathrooms, toilet rooms and habitable basement areas are required to have a clear ceiling height of not less than 7 ft. There are 3 exceptions: -beams or girders; -basement rooms occupied exclusively for laundry, study or recreational purposes; or -rooms occupied exclusively for sleeping, study, or similar purposes that have a sloped ceiling over all or part of the room. □ Floors ▪ Floors must be maintained in good repair. Floor covering should be firmly attached and have no loose or missing area. 6 5 - BASEMENT City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □Stairs ▪Every interior stairway and all parts attached including treads, risers, stringers, and handrails must be properly anchored and capable of supporting the normally imposed loads. Stairways must not have broken steps and steps must be securely fastened. Stairways including steps should not lean or sag. □Handrails - Guardrails ▪Every flight of stairs having four or more risers must have a handrail on one side of the stair. ▪Existing handrails must not be less than 30” high or more than 42” high measured vertically above the nosing of the treat or above the finished floor of the landing or walking features. ▪Every open portion of a stair, landing, balcony, porch, deck, ramp or other walking surface which is more than 30” above the floor or grade below must have guards. ▪Guardrails must not be less than 34” in height and spacing between slats or intermediate rails cannot allow the passage of a sphere 4” or more in diameter. □Basement Hatchway ▪Every basement hatchway must be maintained to prevent the entrance of rodents, rain and surface drainage water. The hatchway must also be equipped with a lock that prevents unauthorized entry. 7 □ Smoke Detectors ▪ Operable smoke detectors must be in place in each bedroom, in the hallway immediately outside of each bedroom, and on every level. This does not include crawl spaces or uninhabitable attics. □ Plumbing ▪ Sink - Faucet -Check for leaks and defects and make sure the fixtures are in a safe, sanitary and functional condition. □ Sump Pump ▪ Sump pumps cannot be connected to the sanitary sewer. If the sump pump is connected to the sanitary sewer, it must be disconnected and re-routed to the storm sewer system. If the sump pump currently discharges to grade, no change is required. □ Egress Window (Emergency Escape Opening) ▪ Every bedroom is required to have at least one operable emergency escape opening. This opening must open directly into a public street, public alley, yard or court. Where emergency escape and rescue openings are provided, they shall have a sill height of not more than 44 inches above the floor. Egress Window Minimums Minimum Openable Area 5.7 square feet Minimum Opening Height 24 inches Minimum Opening Width 20 inches 8 □ Window Well ▪ The minimum horizontal area of the windows well is required to be 9 sq. ft. with a minimum horizontal projection and width of 36 inches. ▪ Window wells with a depth over 44’’ must be equipped with a permanently affixed ladder or steps usable with the window in the fully opened position. ▪ Ladders or rungs must have an inside width of at least 12” and project at least 3” from the wall and must be spaced not more than 18’ on center vertically for the full height of the window well. ▪ Any covering on the window well(s) must be removable from the inside without the use of a key, tool, special knowledge or force greater than that which is required for normal operation of the window(s). □ Furnace ▪ A mechanical inspection of fuel burning appliances is recommended when a furnace reaches approximately 20 years of age or when there are any of the following visual indications or safety concerns: -Improper installation; -Rust; -Scorch marks; -Frayed wiring and/or; -Leaks. ▪ Maintain clearance around mechanical equipment. Access must be provided to the equipment for service and inspection. □ Water Heater ▪ Water heating facilities must be properly installed, maintained and capable of provided an adequate amount of hot water to be drawn at every required sink, lavatory, bathtub, shower, and laundry facility. ▪ A gas-burning water heater cannot be located in any bathroom, toilet room, bedroom, or other occupied room normally kept closed, unless adequate combustion air is provided. This does not include direct vent appliances. ▪ An approved combination temperature and pressure-relief valve and relief valve discharge pipe must be properly installed and maintained on water heaters. The water heater discharge pipe must be within 6 inches above the floor and cannot have a threaded connection at the end of the piping. ▪ Maintain clearance around mechanical equipment. Access must be provided to the equipment for service and inspection. 10 6 - Laundry City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □ Clothes Dryer Exhaust ▪ To Exterior -Clothes dryer exhaust systems are required to be independent of all other systems and they must be exhausted in accordance with manufacturer’s instructions (to the exterior of the structure). Dryer vents should be cleaned periodically and lint build-up should be eliminated from around the dryer. □ Washer Drain Lines ▪ Washing machines are required to drain to a stand pipe or laundry sink. Keep area surrounding dryer clean of clutter Always clean lint screen with each load Inspect outside vent for any blockage Clean ductwork and dryer lint trap cavities annually Use rigid ductwork or semi-rigid ductwork meeting UL 2158 A Important Dryer Information 11 7 - Electrical City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □Electrical Panel ▪Fusing -If the electrical system in a structure constitutes a hazard to the occupants or structure because of improper fusing, corrections must be made to eliminate the hazard. -If the electrical service panel shows evidence of over fusing, a licensed electrical contractor will be required evaluate and install appropriate Type “S” fuses. This entails inserting an adapter that limits the size of the fuse to the amperage limitations of the circuit wiring. If this alternative is not desirable, the other option is to replace the existing service panel(s) in order to accommodate the additional circuits and properly sized breakers. ▪Installation -All electrical equipment, wiring and appliances must be properly installed and maintained in a safe and approved manner. The panel must be properly secured to the wall. Additionally, wiring coming into the panel should be fastened to the wall and there should be no signs of deterioration or damage. Safety Tips for Electrical Panels ●Provide sufficient access to the panel and a working space around the panel 30 inches wide and 36 inches deep. ●Panel and associated wiring must be firmly secured to the surface on which mounted ●Any unused openings in the panel must be effectively closed ●Panel should be properly labeled and visible for quick access ●Panels should not be located in bathrooms, toilet rooms and clothes closets ●Illumination should be provided in the area where the panel is located 12 □ Switched Light/Outlet – See IRC Section 3803 ▪ The owner must provide, near the entrance to each room, a switched convenience outlet or a light fixture capable of providing sufficient light for each square foot in each habitable room, bathroom, water closet compartment and hallway within the dwelling unit. □ Duplex Outlets – 2 (Habitable Space) ▪ Each habitable space must have at least two duplex electrical outlets where an electrical cord may be easily and directly plugged in with a minimum of inconvenience. If excessive extension cord use is occurring because there are an insufficient number of receptacles or lighting outlets, additional outlets may be required because outlet overuse may create a hazard. 13 8 - Exterior City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □ Address Number on Building ▪ Visible -The structure must have legible address numbers that are visible from the street or road fronting the property. ▪ 4-inch -Address numbers must be a minimum of 4 inches in height. ▪ Contrast - Address numbers must contrast sharply in color with the background to which they are affixed. □ Yard Condition ▪ Outdoor Storage -Outdoor storage of any or all the following is prohibited: C O N T R A S T Appliances refrigerator ● icebox ● washing machine ● dishwasher ● kitchen range ● clothes dryer ● freezer commode ● urinal ● bathroom sink ● kitchen sink ● similar or other large household appliance Household Furniture/Furnishings The term “outdoor” includes a porch unless the porch is completely enclosed by fully intact glass or fully intact screens. 14 □ Motor Vehicles ▪ Vehicles must be removed if they are inoperable, a habitat for vermin or insects, used for storage of materials or animals, and/or constitute a public health or safety concern. □ Grass Height ▪ Grass height must not exceed 10 inches. □ Vegetation ▪ Vegetation must be removed if they cause a health, safety or fire hazard. □ Trees - Shrubs ▪ Trees and shrubs must be controlled and trimmed so they are not in contact with the structure. □ Refuse - Garbage ▪ All exterior property and premises, and the interior of every structure, must be kept free from any accumulation of refuse or garbage. ▪ Every occupant of a structure must dispose of refuse, garbage and other organic waste in a clean and sanitary manner, by placing it in disposal facilities or storage containers, and by re-closing or replacing container lids. ▪ It is the occupant’s responsibility to move containers to and from the curb within 24 hours when curbside service is contracted. ▪ Occupants are required to make special arrangements to have removed within 24 hours any items which will not be picked up by regular contracted service. ▪ Multi family structures must be provided with single stream recycling. Both solid waste and recycling must be screened with materials that are complementary with the dwelling. Screening shall be a minimum of 72 inches (6 feet) in height. Large enough in size to adequately enclose both solid waste and recycling. Screening must enclose three sides (i.e. two sides and a back), UNLESS visible from the public right of way. If visible from the public right of way, screening must enclose all four sides (i.e. two sides, back and front opening door). Screening must be designed in such a manner to con tain any loose waste or recycling. □ Sidewalks - Driveways ▪ All sidewalks, walkways, stairs, driveways, parking spaces and similar areas must be kept in a proper state of repair and maintained free from hazardous conditions. □ Handrails - Guardrails ▪ Every flight of stairs having four or more risers must have a handrail on one side of the stair. ▪ Existing handrails must not be less than 30” high or more than 42” high measured vertically above the nosing of the tread or above the finished floor of the landing or walking features. ▪ Every open portion of a stair, landing, balcony, porch, deck, ramp or other walking surface which is more than 30” above the floor or grade below must have guards. ▪ Guardrails must not be less than 34” in height and spacing between slats or intermediate rails cannot allow the passage of a sphere 4” or more in diameter. 15 □ Handrails – Guardrails (continued) ▪ Every exterior flight of stairs having four or more risers must have a handrail on one side of the stair. ▪ Every open portion of a stair, landing, balcony, porch, deck, ramp or other walking surface which is more than 30” above the floor or grade below must have guards. □ Deck/Porch ▪ Every stair, ramp, landing, balcony, porch, deck or other walking surface must be maintained in sound condition and good repair. Every exterior stairway, deck, porch, balcony and all appurtenances attached to them must be in good repair. □ Stairs ▪ Every exterior stairway and all parts of it including treads, risers, stringers, and handrails, must be maintained structurally sound, and in good repair, with proper anchorage and the capability to support the imposed loads. □ Gutters ▪ Roof drains, gutters and downspouts must be maintained in good repair and be free from obstructions. Roof water must not be discharged in a manner that creates a nuisance condition upon adjoining properties (public or private). □ Paint ▪ Trim – Siding -All exterior surfaces must be maintained in good condition. Exterior wood surfaces, other than decay-resistant woods, must be protected from the elements and decay by painting or other protective covering or treatment. -Peeling, flaking and chipped paint must be eliminated, and surfaces repainted. -All exterior walls must be free from holes, breaks, and loose or rotting materials, and the surface must be properly coated to prevent deterioration. □ Roof The roof and flashing on the dwelling and accessory structures must be sound, tight and not have defects that admit rain. Roof drainage must be adequate to prevent dampness or deterioration in the walls or interior portion of the structure. □ Structural Foundation ▪ All foundation walls must be maintained safe and free from open cracks and breaks. 16 □ Windows ▪ All glazing compound materials must be maintained free from holes. Glazing materials include glass, sash, frame, casing, muntin’s, glazing compound, i.e., all parts of the window assembly. ▪ Every window, skylight, door and frame must be kept in sound condition, good repair, and weather tight. Every window, other than a fixed window, must be easily openable and capable of being held in position by window hardware. ▪ Openable windows located in whole or in part within 6 feet above ground level, or a walking surface that provides access must be equipped with devices that secure the units from unauthorized entry. Screens Required □ Graffiti (Defacement of Property) During the period from May 15 to October 15, every window and other outside opening required for ventilation of habitable rooms and food preparation and service areas such as kitchens and dining rooms, must be supplied with approved tightly fitting screens of not less than 16 mesh per inch, and every screen door used for insect control shall have a self -closing device in good working condition. ▪It is the responsibility of the owner to remove graffiti and restore said surface to an approved state of maintenance and repair. 17 9 - Other City Hall 410 E Washington Street Iowa City IA 52240 Rental Inspection Preparation □Visible Signs of Infestation ▪All structures must be kept free from insect and rodent infestation. All structures in which inspects, or rodents are found shall be promptly exterminated by approved processes that will not be injurious to human health. After extermination, proper precauti ons must be taken to prevent re-infestation. Infestation Responsibilities Owner Occupant Prior to renting or leasing the structure X One-family dwelling X Public or shared areas of structure containing two or more dwelling units X Public or shared areas of a multiple occupancy structure and the exterior X Infestation caused by failure of occupant to prevent infestation in the area occupied X Maintaining structure in rodent and pest free-condition X Infestation caused by defects in the structure X Cleanliness Interior & Exterior ▪All exterior property and premises must be maintained in a clean, safe and sanitary condition. ▪The interior of a structure and equipment therein must be maintained in good repair, structurally sound, and in a sanitary condition. ▪The occupant must keep that part of the exterior property which such occupant occupies or controls in a clean and sanitary condition. Occupants must keep that part of the structure which they occupy or control in a clean and sanitary condition. ▪All vacant structures and premises thereof or vacant land must be maintained in a clean, safe, secure and sanitary condition so as not to cause a blighting problem or adversely affect the public health or safety. 18 □Radon (effective July 1, 2020) ▪Single family detached and duplex rental properties shall be tested by a State licensed, third-party inspector. ▪Properties showing a radon hazard exposure level of 4 pick/L (picocuries per liter) will be required to conduct radon mitigation. Radon mitigation systems for units testing above the required level must be installed by a Radon Mitigation Specialist certified by the State of Iowa. ▪Properties will be required to retest for hazardous radon levels every eight years, units with bedrooms in the basement will be required to retest these levels every four years. □When will the follow up inspection take place if housing violations were found? Imminent Life Safety Immediate Corrective Action Routine/Normal Maintenance Complete Within 30 Days Seriously Deferred Maintenance (Medium/Large Project) Complete Within 60 Days Weather/Seasonally Dependent Item Complete Within 180 Days/Negotiated EMERGENCY ESCAPE AND RESCUE OPENINGS - IRC SECTION R310 R310.1 Emergency escape and rescue required. Basements, habitable attics and every sleeping room shall have at least one operable emergency escape and rescue opening. Where basements contain one or more sleeping rooms, emergency egress and rescue openings shall be required in each sleeping room. Where emergency escape and rescue openings are provided they shall have a sill height of not more than 44 inches (1118 mm) above the floor. Where a door opening having a threshold below the adjacent g round elevation serves as an emergency escape and rescue opening and is provided with a bulkhead enclosure, the bulkhead enclosure shall comply with Section R310.3. The net clear opening dimensions required by this section shall be obtained by the norm al operation of the emergency escape and rescue opening from the inside. Emergency escape and rescue openings with a finished sill height below the adjacent ground elevation shall be provided with a window well in accordance with Section R310.2. Emergency escape and rescue openings shall open directly into a public way, or to a yard or court that opens to a public way. Exception: Basements used only to house mechanical equipment and not exceeding total floor area of 200 square feet (18.58 m2). R310.1.1 Minimum opening area. All emergency escape and rescue openings shall have a minimum net clear opening of 5.7 square feet (0.530 m2). Exception: Grade floor openings shall have a minimum net clear opening of 5 square feet (0.465 m2). R310.1.2 Minimum opening height. The minimum net clear opening height shall be 24 inches (610 mm). R310.1.3 Minimum opening width. The minimum net clear opening width shall be 20 inches (508 mm). R310.1.4 Operational constraints. Emergency escape and rescue openings shall be operational from the inside of the room without the use of keys or tools. R310.2 Window wells. The minimum horizontal area of the window well shall be 9 square feet (0.84 m2), with a minimum horizontal projection and width of 36 inches (914 mm). The area of the window well shall allow the emergency escape and rescue op Exception: The ladder or step are permitted to encroach a maximum of 6 inches (152mm) into the required dimensions of the window well. R310.2.1 Ladder and steps. Window wells with a vertical depth greater than 44 inches (1118 mm) shall be equipped with a permanently affixed ladder or s teps usable with the window in the fully open position. Ladders or steps required by this section shall not be required to comply with Sections R311.5 and R311.6. Ladders or rungs shall have an inside width of at least 12 inches (305 mm), shall project at least 3 inches (76 mm) from the wall and shall be spaced not more than 18 inches (457 mm) on center vertically for the full height of the window well. R310.3 Bulkhead enclosures. Bulkhead enclosures shall provide direct access to the basement. The bulkhead enclosure with the door panels in the fully open position shall provide the minimum net clear opening required by Section R310.1.1. Bulkhead enclosures shall also comply with Section R311.5.8.2 and it is recommended they not be located under snow-shedding roof conditions. R310.4 Bars, grills, covers and screens. Bars, grills, covers, screens or similar devices are permitted to be placed over emergency escape and rescue openings, bulkhead enclosures, or window wells that serve such openings, provided the minimum net clear opening size complies with Sections R310.1.1 to R310.1.3, and such devices shall be releasable or removable from the inside without the use of a key, tool or force greater than that which is required for normal operation of the escape and rescue opening. R612.2 Window sills in dwelling units, where the opening of an operable window is located more than 72 inches (1829 mm) above the finished grade or surface below, the lowest part of the clear opening of the window shall be a minimum of 24 inches (610 mm) above the finished floor of the room in which the window is located. Operable sections of windows shall not permit openings that allow passage of a 4-inch (102 mm) diameter sphere where such openings are located within 24 inches (610 mm) of the finished floor. Iowa Department of Public Health Bureau of Environmental Health Services Frequently Asked Questions about Mold Overview: Mold is a natural part of the outdoor environment. Mold is present in outdoor air at some level throughout the year. In order for mold to grow indoors, there must be a significant source of water, moisture or humidity. How do I know if I have a mold problem? If you see or smell mold in your home, you probably have some mold growth. What causes mold? Mold growth problems are ALWAYS caused by a moisture or water problem. It does no good to clean the mold if you haven’t solved the water issue first. Where should I look for mold? Look for mold in places where there may be water issues (under sinks, in laundry rooms, kitchens, bathrooms, where a roof has leaked, in the basement, etc.). Should I test my home for mold? No. The Iowa Department of Public Health does NOT recommend testing for mold for several reasons: •Mold is present at some level in outdoor air throughout the year so test results may be unreliable. •It is very difficult, even for professionals, to get meaningful test results for mold. •Mold testing is very costly. •There are no regulatory levels or guidelines for comparing test results. Will mold make me sick? Mold can cause an allergic reaction in some individuals. About 50% of the population of the United States is allergic to mold. If you are NOT allergic to mold, it is unlikely that you will have health effects from mold exposure. If you are allergic to mold, your reaction depends on how sensitive you are to mold. Symptoms of an allergic reaction are •Itchy or watery eyes, runny nose, •Sinus drainage, •Respiratory discomfort, and •Cough. I’ve identified the area covered in mold, how do I clean it up? If the material is non-porous (it will not absorb water) such as a concrete, tile or vinyl flooring, plastic patio furniture, plastic toys, tub surrounds, paneling, molding, etc., use a mild household detergent solution to wipe away the mold. If it is a porous surface (it will absorb water) such as drywall, carpeting, furniture, bedding, clothing, stuffed animals, books, etc., remove, discard, and replace the items or surfaces the mold is growing on. It is not necessary to use bleach on mold, unless your intention is to disinfect the surface. If you choose to use bleach to disinfect an area or to remove mold stains, follow these guidelines: 1.Clean the surface first and remove all debris. 2.Provide ventilation with a fan, open window, or door. 3.Prepare the bleach solution according to the manufacturer’s instructions. Keep the surface wet for 15 minutes before wiping it down. 4.Never mix bleach with ammonia or any other cleaners. 5.Rinse the area with clean water. HOME-ARP Allocation Plan City of Iowa City Neighborhood & Development Services This plan is subject to change pending HUD approval. Agenda Item #8 1 Table of Contents Introduction ................................................................................................................................................................2 Consultation ...............................................................................................................................................................2 CONSULTATIONS HELD .................................................................................................................................................2 SUMMARY OF FEEDBACK ..............................................................................................................................................5 Public Participation .....................................................................................................................................................5 PUBLIC PARTICIPATION PROCESS ....................................................................................................................................5 Needs Assessment and Gaps Analysis ........................................................................................................................6 SIZE AND DEMOGRAPHIC COMPOSITION OF QUALIFYING POPULATIONS.................................................................................7 QP1: Homeless .......................................................................................................................................................7 CURRENT RESOURCES AVAILABLE TO ASSIST QUALIFYING POPULATIONS & UNMET NEEDS .......................................................8 HOME-ARP Activities ..................................................................................................................................................9 THE METHOD FOR SOLICITING APPLICATIONS ....................................................................................................................9 USE OF HOME-ARP FUNDING .....................................................................................................................................9 USE JUSTIFICATION ................................................................................................................................................... 10 HOME-ARP Production Housing Goals .................................................................................................................... 10 Preferences .............................................................................................................................................................. 10 USE OF PREFERENCES ............................................................................................................................................... 11 REFERRAL METHODS ................................................................................................................................................ 11 LIMITATIONS IN A HOME-ARP RENTAL HOUSING OR NCS PROJECT ................................................................................. 12 UNMET NEEDS OF OTHER QUALIFYING POPULATIONS ..................................................................................................... 12 HOME-ARP Refinancing Guidelines ......................................................................................................................... 12 APPENDIX A ............................................................................................................................................................. 13 CITIZEN PARTICIPATION ............................................................................................................................................. 13 COMMENTS RECEIVED PRIOR TO THE PUBLIC MEETING: ................................................................................................. 13 STAFF RESPONSE: ..................................................................................................................................................... 13 2 Introduction The American Rescue Plan Act of 2021 (“ARP”) appropriated $5 billion to communities across the U.S. to provide housing, services, and shelter to individuals experiencing homelessness and other vulnerable populations. These funds were allocated by formula to jurisdictions that qualified for funding through the HOME Investment Partnership Program (HOME Program) from the U.S. Department of Housing and Urban Development (HUD). Eligible activities that may be funded with HOME-ARP include: Development and support of affordable housing Tenant-based rental assistance Provision of supportive services Acquisition and development of non-congregate shelter units Funds must primarily benefit individuals and households in the following Qualifying Populations: Experiencing homelessness At risk of homelessness Fleeing domestic violence, dating violence, sexual assault, stalking or human trafficking Other populations with high risk of housing instability The City of Iowa City received a total of $1,789,981 in HOME-ARP funding and expects to make $1,521,981 in HOME- ARP funds available for allocation in two competitive funding rounds. Consultation In order to inform the HOME-ARP allocation plan, the City of Iowa City consulted with agencies who serve the qualifying populations. This consultation was conducted via survey, virtual stakeholder meetings, in-person meetings, and conference calls. Specific consultations were held with the Iowa Balance of State CoC Lead Agency, Institute for Community Alliances; the Iowa City Housing Authority; and at the regular meeting of the Johnson County Local Homeless Coordinating Board (LHCB). Additional individual consultation meetings were held with individual service providers upon request. CONSULTATIONS HELD Local Homeless Coordinating Board Consultation o December 8, 2021 Iowa Legal Aid Consultation o January 11, 2022 Domestic Violence Intervention Program (DVIP) Consultation o January 17, 2022 The Housing Fellowship (THF) Consultation o February 18, 2022 Institute for Community Alliances Consultation o April 7, 2022 3 ORGANIZATIONS CONSULTED: Agency/Org Consulted Type of Agency/Org Method of Consultation Feedback Johnson County Local Homeless Coordinating Board (LHCB) Homeless Services Virtual Stakeholder Meeting Feedback summarized by agency below. Shelter House Homeless Services Virtual Stakeholder Meeting Rental rehab; pest control; Case management critical; prioritize below 30% AMI Domestic Violence Intervention Program (DVIP) Domestic Violence Services Virtual Stakeholder Meeting; Survey Highest priorities: Rental Assistance Med/High Priorities: Development of Affordable Housing; Supportive Services Other: Overall decrease in DV shelters across the state; Lack of available units for families needing 3+ BR both in shelter and affordable rentals; Larger than recommended caseloads. Iowa Legal Aid Legal, Eviction Prevention, Fair Housing, Civil Rights Virtual Stakeholder Meeting Need for Supportive Services, homelessness prevention Iowa City Housing Authority Public Housing Agency Virtual Stakeholder Meeting; In person meeting Highest Priority: Supportive Services, TBRA Need for rent assistance, application fees, housing for larger families, agencies understaffed. Johnson County Affordable Housing Coalition Affordable/Fair Housing Advocacy Virtual Stakeholder Meeting Highest priority: PSH Hawkeye Area Community Action Program (HACAP) CHDO, Homeless Services Virtual Stakeholder Meeting General lack of affordable housing Inside Out Reentry Services for People in the Criminal Justice System Virtual Stakeholder Meeting; Survey Highest Priority: Development of Affordable Housing Med/High Priority: Rental Assistance; Supportive Services Other: Lack of 1br & Efficiency units; challenges with finding housing for individuals with criminal backgrounds; more funding for case management Johnson County Social Services County Government Virtual Stakeholder Meeting Renters are cost burdened. Shortage of affordable housing, specifically one bedrooms and units for larger families. Supportive services also needed. 4 Housing Trust Fund of Johnson County Housing Services Virtual Stakeholder Meeting; Survey Highest Priority: Rental Assistance, Development of Affordable Housing; Supportive Services Medium Priority: NCS Other: Financial challenges in getting into housing (deposit, first month rent, etc.); shortage of affordable housing and operational financial support for service providers Waypoint Domestic Violence & Mental Health Virtual Stakeholder Meeting Suggestion for housing programs for victims of homicide and/or homeownership programs. (Not HOME-ARP eligible) The Housing Fellowship CHDO, Housing Provider Virtual Stakeholder Meeting Renters are significantly cost burdened. Highest priority is development of affordable housing followed by eviction prevention/rental assistance. Concerns about construction timing & costs due to supply chain challenges. Institute for Community Alliances CoC Virtual Stakeholder Meeting Supportive services and operating expenses are a high priority. Pandemic impacted workforce significantly and caseloads are high. Always need more affordable housing as well. Anonymous Organization addressing fair housing & civil rights Survey Highest priorities: Rental Assistance, Development of Affordable Housing Med/High priorities: Supportive Services, NCS Other: Low to middle income underserved, paying high rents. Veteran's Affairs Veteran's Services Virtual Stakeholder Meeting No specific comments provided. Abbe Health Mental Health Services Virtual Stakeholder Meeting No specific comments provided. United Action for Youth (UAY) Youth Services, Mental, Homeless Services Virtual Stakeholder Meeting No specific comments provided. Amerigroup Healthcare Services Virtual Stakeholder Meeting No specific comments provided. National Association for Mental Illness (NAMI) Mental Health Services Virtual Stakeholder Meeting No specific comments provided. CommUnity Crisis Services and Food Bank Food Services, Mental health, Housing Services Virtual Stakeholder Meeting No specific comments provided. Iowa City Community School District (ICCSD) School District/Youth & Family Services Virtual Stakeholder Meeting No specific comments provided. Iowa City Free Lunch Program Food Services Virtual Stakeholder Meeting No specific comments provided. 5 SUMMARY OF FEEDBACK The most frequent response that we received was that the City of Iowa City’s affordable housing inventory is not meeting the demand. Specifically, the availability of affordable one bedroom and efficiency units is below demand as well as the availability of affordable housing for households requiring more than 3 bedrooms. In addition, service providers reported an increased need for funding for operations for case management staff to assist persons at risk of or experiencing homelessness. While this need is certainly documented, there was additional concern regarding sustainability of funding for supportive services outside of one-time funds. Other populations identified include those who are “rent burdened”, paying more than 30% of their monthly income in rent, in low to middle income brackets. Additional feedback received indicated that housing and services for special populations (specifically: victims of domestic violence, youth experiencing homelessness, & individuals with criminal backgrounds) and general rental assistance would also be beneficial in the community. Public Participation In accordance with Section V.B of the Notice (page 13), the City of Iowa City is providing for and encouraging citizen participation in the development of the HOME-ARP allocation plan. Residents will receive notice of the 27-day comment period via press release as required by the citizen participation plan. This includes notice posted on the City Clerk’s Bulletin Board on the First Floor of City Hall, publishing of notices in one or more newspapers of general circulation, and announcement on City websites including access to relevant documents for review. Documents are also available to the public at City Hall. Public hearings will be held at during the July 21st, 2022 Regular Meeting of the Housing and Community Development Commission meeting and at the August 16th, 2022 Regular Meeting of the City Council. PUBLIC PARTICIPATION PROCESS Date(s) of Outreach Mode of Outreach Summary of Response/Attendance Summary of Comments Received Summary of Comments not Accepted and Reason 7/21/2022 Public Notice Newspaper ad to solicit public input on HOME-ARP Allocation Plan N/A N/A 7/21/2022 through 8/16/2022 Public Comment Period TBD See Appendix A See Appendix A 7/21/2022 Public Hearing TBD See Appendix A See Appendix A 8/16/2022 Public Hearing TBD See Appendix A See Appendix A 7/20/2023 Public Notice Newspaper ad to solicit public input on HOME-ARP Allocation Plan revisions N/A N/A 7/20/2023 through 8/15/2023 Public Comment Period TBD See Appendix A See Appendix A 8/15/2023 Public Hearing TBD See Appendix A See Appendix A 6 Needs Assessment and Gaps Analysis To assess the needs of HOME-ARP qualifying populations, the City of Iowa City reviewed the current shelter and housing inventory, the size of the populations, and the system of supportive services in the community. To conduct the needs assessment and gaps analysis, the City of Iowa City utilized current data, including the 2022 Point In Time Count (PIT), the 2022 Iowa Balance of State Continuum of Care Housing Inventory Count (HIC), the most recent Comprehensive Housing Affordability Strategy (CHAS) data, and consultation with the Institute for Community Alliances, who is the lead agency for the Iowa Balance of State Continuum of Care (IA BoS CoC) as well as the IA BoS CoC Homeless Management Information System (HMIS) administrator. *After consultation with the CoC Lead Agency, it was unable to be determined how many of the unsheltered count was located within Iowa City. **Unable to determine the shelter status of youth presenting due to varying definitions of “sheltered”. See Explanation in “Size and Demographic Composition of Qualifying Populations; QP1: Homeless”. Non-Homeless Current Inventory Level of Need Gap Analysis # of Units # of Households # of Households Total Rental Units 15,980 Rental Units Affordable to HH at 30% AMI (At-Risk of Homelessness) 1,495 Rental Units Affordable to HH at 50% AMI (Other Populations) 980 0%-30% AMI Renter HH w/ 1 or more severe housing problems (At-Risk of Homelessness) 6,180 30%-50% AMI Renter HH w/ 1 or more severe housing problems (Other Populations) 2,465 Current Gaps 6,170 Data Sources: Point in Time Count; Housing Inventory Count; Comprehensive Housing Affordability Strategy; Consultation with Youth providers Homeless Current Inventory Homeless Population Gap Analysis Family Adults Only Youth Victims of DV Family HH (at least 1 child) Adult HH (w/o child) Youth Victims of DV Family Adults Only Youth Victims of DV Beds Units Beds Beds Beds Units Beds Units Beds Units Beds Beds Emergency Shelter 0 0 70 0 29 15 Transitional Housing 0 0 10 15 8 5 Permanent Supportive Housing 12 3 184 0 0 0 Rapid Rehousing 77 21 72 0 15 5 Sheltered Homeless 11 135 161** 29 Unsheltered Homeless 0 12* 2 Current Gap 0 0 0 0 140 4 7 SIZE AND DEMOGRAPHIC COMPOSITION OF QUALIFYING POPULATIONS QP1: Homeless Based on the January 2022 Point-In-Time (PIT) Count for Johnson County, there were 146 sheltered and 12 unsheltered homeless individuals identified. After consultation with the Institute for Community Alliances, the Collaborative Applicant and Continuum of Care Lead Agency and HMIS lead, it was unable to be determined how many of those identified in the PIT time count were located within Iowa City. Given that all of the sheltered population and shelter services in Johnson County are located within Iowa City, it was determined that all those identified would be most likely to receive services within the City and therefore the full count was included. Additionally, based on consultation with local providers, it was determined that one of the populations that is not entirely captured by the Point in Time Count is the population of Youth experiencing Homelessness as defined by the Runaway Youth and Homelessness Act (RHYA). To obtain an accurate depiction of the population, the City of Iowa City consulted with United Action for Youth (UAY) to obtain a snapshot of the referrals that they have received. From October 2021 to September 2022, 161 youth experiencing homelessness were referred for services, and 21 youth and 2 additional dependents were able to be served by the youth transitional living program. The RYHA defines homeless youth as “an individual who cannot live safely with a parent, legal guardian, or relative, and who has no other safe alternative living arrangement”. Due to the varying living situations of youth that qualify under this definition, it is unable to determine the sheltered status of the population according to McKinney-Vento definitions. QP2: At risk of Homelessness According to CHAS data for 2014-2018, 27.2% of all households have income less than 30% AMI. This represents 8,180 households of the total population. Based on the data, this significantly increases for renters. Of the total population, 51.3% of households, or a total of 15,465 reside in rental units. Of those renters, 47.1%, or 7,235 renters, have income less than 30% AMI. Of those households with income less than 30% AMI, a total of 5,690, or 69.6% have a housing cost burden greater than 50% of their household income. This increases to 71.9% when accounting for only the renting households. QP3: Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking According to the Institute for Community Alliances, approximately 13.6% of households in Johnson County who experienced homelessness as indicated on Point in Time Counts from 2019-2021 had histories of domestic violence or were actively fleeing domestic violence, dating violence, sexual assault, stalking, or human trafficking. During the three-year period, this represented 507 households. QP4: Other Populations: (1) Other Families Requiring Services or Housing Assistance to Prevent Homelessness & (2) At Greatest Risk of Housing Instability Of the approximately 15,365 households identified by CHAS data who rent their home in Iowa City, 18.2% have income less than 50% AMI, but greater than 30% AMI. For those renters who have been identified as having income <=50% AMI, 29.9% are identified as having a cost burden paying over 50% of their monthly income. This means that an additional 835 households who are not identified as being at risk of homelessness are at great risk of housing instability. The circumstances that qualify such a household under the HOME-ARP statutes have been significantly exacerbated by the COVID-19 pandemic and it is likely that the data has not yet been captured to truly represent the number of households that would qualify in this category today. 8 While Rapid Rehousing assistance is a significant need and facilitates the immediate housing stabilization of households experiencing homelessness, the COVID-19 pandemic has significantly impacted all residents, to include households served by Rapid Rehousing Programs prior to the pandemic. This means there is a high likelihood that without additional services, households who previously received assistance are at significant risk of returning to homelessness without additional supportive services. CURRENT RESOURCES AVAILABLE TO ASSIST QUALIFYING POPULATIONS & UNMET NEEDS QP1: Homeless There are currently 70 Emergency Shelter Beds available year-round for single adults within the City of Iowa City. During the winter months, there are an additional 40 units of temporary shelter for single adults. There are 101 Permanent Supportive Housing units available for single adults experiencing homelessness, as well as 72 “units” of Rapid Rehousing assistance for the same population. In addition, there are 16 “units” of Rapid Rehousing assistance for families with children. While the availability of housing units and shelter beds seem to be adequate for the community need, consultation with service providers indicated that there is a notable decrease in the availability of supportive services once these individuals are housed due to decreased funding and increased caseload. This represents a significant need in the community. There are 10 Transitional Housing beds available through the GPD program specifically for Veterans experiencing homelessness, however as of the 2022 PIT Count, only two of these units were being utilized. Due to the low utilization and the low identification of veterans experiencing homelessness (only 18 unsheltered Veterans were identified in the State of Iowa), Veteran-specific programs were not determined to be a critical need at this time. There are currently no Emergency Shelter opportunities for families with children unless the household has experienced domestic violence. However, there were no unsheltered families with children identified on the Point in Time Count. As a result, this gap was not identified as a priority during our consultation and needs assessment as the need is not determined to be critical at this time. There are an additional 13 transitional housing units for individual youth, as well as one 2-bed unit available for youth with children. According to local demand for services, there are nearly 12 times as many youths experiencing homelessness as there are available housing and services for this population. This only captures those who are presenting for assistance, and yet this underreported data still demonstrates a significant unmet housing need. QP2: At risk of Homelessness The number of assistance programs for individuals who are at-risk of homelessness were supported largely by emergency funds previously allocated because of the COVID-19 pandemic and are limited, one-time emergency assistance, or temporary in nature and do not serve to stabilize the household long-term. There are ongoing efforts by various nonprofit agencies to provide one-time rental assistance as well as legal assistance and eviction prevention efforts to avoid a household entering homelessness. QP3: Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking As of the 2022 Point in Time Count, there are 29 beds of emergency shelter, 8 transitional housing beds, and 9 units of Rapid Rehousing available to households fleeing, or attempting to flee, domestic violence, dating violence, sexual assault, stalking, or human trafficking in the City of Iowa City. In 2021, local provider DVIP reports that they had to divert around 350 households to short term hotel stays due to the shelter being full. Furthermore, the effects of the COVID-19 pandemic have significantly exacerbated the concern regarding populations that qualify for services under this category. In September of 2021, a representative from Iowa 9 Attorney General’s Crime Victim Assistance Division stated” the number of fatalities in the first nine months of 2021 is equal to all of those recorded in 2020, and with three more months to go, it is a sign of a tragic trajectory”. In May of 2020, DVIP hotline calls increased by 28% and have not decreased since. Due to the increase in need and safe housing solutions, last year DVIP started renting 6 apartments for families to live in with 24/7 trauma-informed care similar to the services offered at the emergency shelter. The needs assessment clearly demonstrates a significant gap in services for this HOME-ARP qualifying population. QP4: Other Populations: (1) Other Families Requiring Services or Housing Assistance to Prevent Homelessness & (2) At Greatest Risk of Housing Instability The services available in the community for this qualifying population are largely similar to those provided for households at-risk of homelessness. While some programs are specific to those who fit the McKinney-Vento definition of at-risk of homelessness, others provide rental assistance, legal assistance, and eviction prevention to low-income populations as well who are experiencing housing instability. However, funding for these programs is limited. As a result of the needs assessment, it became clear that housing stability supportive services is a significant need within the City of Iowa City. HOME-ARP Activities THE METHOD FOR SOLICITING APPLICATIONS The City of Iowa City is soliciting applications for HOME-ARP funds. Applications will be reviewed by the Housing and Community Development Commission (HCDC) who will make the final funding recommendations to City Council. The HCDC will not allocate funds to a subrecipient or contractor to administer the entirety of the HOME- ARP grant nor will funds be awarded prior to HUD’s acceptance of the HOME-ARP allocation plan. Prospective applicants were notified of the solicitation of applications via press release. An applicant guide was provided and virtual Q&A sessions were held to assist applicants in learning more about the application process. The City of Iowa City will oversee the administration of HOME-ARP funds and will not administer HOME-ARP activities directly. The City of Iowa City will hold a second funding round for HOME-ARP Rental Housing funds to supplement and provide matching funds to Iowa City agencies seeking HOME-ARP funds from the State of Iowa. USE OF HOME-ARP FUNDING Funding Amount Percent of the Grant Statutory Limit Supportive Services $686,855 Acquisition and Development of Non-Congregate Shelters $ 500,000 Tenant Based Rental Assistance (TBRA) $ 0 Development of Affordable Rental Housing $301,739 Non-Profit Operating $ 33,387 1.87% 5% Non-Profit Capacity Building $ 0 0% 5% Administration and Planning $ 268,000 15 % 15% Total HOME ARP Allocation $ 1,789,981 10 USE JUSTIFICATION In accordance with the requirements in HOME-ARP Implementation Notice CPD 21-10, The City of Iowa City has utilized the consultation process and the needs assessment and gap analysis to determine the priority needs for qualifying populations in the community, which are an increase in the availability of affordable housing units and funds to support both new and existing supportive services programs serving qualified populations. As a result of this analysis, the funds have been allocated primarily to these activities. Based on the most recent Point In Time Count (PIT) and Housing Inventory Count (HIC), the number of general shelter beds appears to be meeting the needs of the community, therefore development of non-congregate shelter is not a priority at this time for the general population. However, based on consultations, victims of domestic violence have unique shelter needs and greatly benefit from a non-congregate setting. Additionally, while rental assistance was identified as a needed service in the community, it was determined that rather than TBRA, short to medium term rental assistance with additional supportive services to assist in stabilization of the household overall would be the most effective use of resources. HOME-ARP Production Housing Goals The City of Iowa City anticipates that HOME-ARP funding will be utilized to produce three (3) to five (5) additional rental housing units for qualifying populations In addition to the new units proposed, HOME-ARP funds will be utilized to provide supportive services, including rental assistance, to over 1200 individuals in more than 500 households as well as the creation of new Non-Congregate Shelter. Preferences A preference provides a priority for the selection of applicants who fall into a specific QP or category (e.g., elderly or persons with disabilities) within a QP (i.e., subpopulation) to receive assistance. A preference permits an eligible applicant that qualifies for a PJ-adopted preference to be selected for HOME-ARP assistance before another eligible applicant that does not qualify for a preference. A method of prioritization is the process by which a PJ determines how two or more eligible applicants qualifying for the same or different preferences are selected for HOME-ARP assistance. For example, in a project with a preference for chronically homeless, all eligible QP applicants are selected in chronological order for a HOME-ARP rental project except that eligible QP applicants that qualify for the preference of chronically homeless are selected for occupancy based on length of time they have been homeless before eligible QP applicants who do not qualify for the preference of chronically homeless. In accordance with Section V.C.4 of the Notice (page 15), the HOME-ARP allocation plan must identify whether the PJ intends to give a preference to one or more qualifying populations or a subpopulation within one or more qualifying populations for any eligible activity or project. Preferences cannot violate any applicable fair housing, civil rights, and nondiscrimination requirements, including but not limited to those requirements listed in 24 CFR 5.105(a). The PJ must comply with all applicable nondiscrimination and equal opportunity laws and requirements listed in 24 CFR 5.105(a) and any other applicable fair housing and civil rights laws and requirements when establishing preferences or methods of prioritization. 11 USE OF PREFERENCES Based on the needs assessment and gaps analysis and consultation with local providers, the City of Iowa City will implement a preference for one or more qualifying populations in selecting which projects to award HOME-ARP funds through a competitive application process. Specifically: Qualifying Population 1 Subpopulation: Youth Experiencing Homelessness o Needs Assessment indicated that the demand significantly outweighs the availability of services. Qualifying Population 3: Fleeing, or attempting to flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking o Needs Assessment indicated that the already high demand has increased greatly due to the COVID- 19 pandemic. Qualifying Population 4(1) Subpopulation: Current Permanent Supportive Housing clients o Needs Assessment indicated that while housing and shelter beds are available for chronically homeless households, the availability of adequate supportive services for these households has decreased once they are housed. Qualifying Population 1 Subpopulation: Chronically Homelessness o Needs Assessment indicated that while housing and shelter beds are available for chronically homeless households, the availability of adequate supportive services for these households has decreases once they are housed. While individual projects will utilize the preferences mentioned, the City of Iowa City will ensure that funding decisions are made which will ensure that such projects are funded which do not have preferences and will serve all of the qualifying populations without prioritization. This will ensure that all qualifying populations are eligible to be served by HOME-ARP funds, while also honoring the specific community needs as identified in the needs assessment. Additionally, the City of Iowa City has consulted with the HUD Office of Fair Housing and Equal Opportunity to ensure the identified preferences do not constitute a violation of the Fair Housing Act, See Appendix B for more details. REFERRAL METHODS Applicants for HOME-ARP funding from the City of Iowa City will utilize different referral methods for their programs as appropriate: Programs with a preference for permanent supportive housing clients will utilize the Coordinated Entry (CE) system in place for the Johnson/Washington County Coordinated Services Region of the Iowa Balance of State. The CE system prioritizes participants based on acuity as well as chronologically according to the applicable VI-SPDAT, which aligns with the preference identified in the City’s HOME-ARP Allocation Plan. Only one project funded by the City of Iowa City’s HOME-ARP allocation will exclusively utilize the Coordinated Entry referral system. Programs with a preference for Youth Experiencing Homelessness use several referral methods which include referrals from the coordinated services region, referrals from schools, and self-referrals. Services are provided on a chronological basis. Programs with a preference for Category 3 Qualified Populations use several referral methods which include referrals from the coordinated services region, community referrals, and self-referrals. Services are provided on a chronological basis. Programs operating without a preference will utilize an internal waiting list and will serve all eligible populations in chronological order. 12 LIMITATIONS IN A HOME-ARP RENTAL HOUSING OR NCS PROJECT HOME-ARP funds utilized for the development of non-congregate shelter will have a preference for qualifying participants in Category 3 – Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking. Participants that have experienced these traumatic events require specialized care and consideration and are more likely to take part in and benefit from supports which are specific to their needs. According to numerous sources, including the World Health Organization, it has been seen around the world that domestic violence is increasing due to the pandemic. Victim-survivors have been forced to isolate in their homes with their abusers due to the pandemic which has in turn increased the lethality of domestic violence for many individuals served by these service providers. Non-congregate shelter offers not only the privacy and safety needed for these families to process their traumatic experiences with the support of service providers who have specialized training, but protection from concerns that result from the COVID-19 pandemic. Furthermore, as participants are fleeing dangerous situations, their privacy is of the utmost importance. Due to the nature of the services provided, this limitation is necessary to ensure a safe, confidential, and secure shelter which is limited to participants in similar situations. UNMET NEEDS OF OTHER QUALIFYING POPULATIONS The City of Iowa City does not anticipate that the limitation of populations served with the anticipated non- congregate shelter project will negatively impact other qualifying populations. According to the needs assessment and consultation, the community need for non-congregate shelter for the general population is not a priority at this time. The current availability of shelter beds is generally proportionate to the population identified in the Point in Time count. The identified need for non-congregate shelter was specifically limited to Category 3 – Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking. Additionally, other projects funded through HOME-ARP will serve all qualifying populations without these limitations in place. HOME-ARP Refinancing Guidelines The City of Iowa City does not intend to use HOME-ARP funds to refinance existing debt secured by multi-family rental housing. 13 APPENDIX A CITIZEN PARTICIPATION The 27-day public comment period for the Substantial Amendment to the FY21 Annual Action Plan/HOME-ARP Allocation Plan began on July 21, 2022, and ended on August 16, 2022. The City Council held a public meeting on August 16, 2022. COMMENTS RECEIVED PRIOR TO THE PUBLIC MEETING: None. STAFF RESPONSE: N/A COMMENTS RECEIVED DURING THE PUBLIC MEETING: 1. Noah Peterson: Expressed concerns about the winter/temporary shelter opening later than expected. Requests that the City ensure the shelter opens sooner this coming winter. This represents a summary of the public comment(s) received. The full, recorded meeting is available online through a variety of platforms including Facebook, YouTube, and the City Channel 4 website. Links to Council documents and recorded meetings are available at icgov.org/councildocs. STAFF RESPONSE: 1. The proposed activity allocates HOME-ARP funds for the provision of supportive services for individuals experiencing homelessness. The winter shelter is not an identified beneficiary of the proposed activity, however, staffing shortages significantly contributed to the challenges that nonprofits experienced when opening the winter shelter in recent years. Further, the requested activity is not an eligible use of HOME-ARP funds, however additional funding for nonprofits serving those experiencing homelessness should provide additional financial stability to support timely operations. U.S. Department of Housing and Urban Development Omaha Field Office Edward Zorinsky Federal Building 1616 Capitol Avenue, Suite 329 Omaha, Nebraska 68102-4908 May 31, 2023 Mr. Geoff Fruin City Manager City of Iowa City 410 East Washington Iowa City, IA 52240 Dear Mr. Fruin: Subject: Consolidated End-of-Year Review, Program Year 2021 HUD's Office of Community Planning and Development has sought to establish partnerships with state and local governments. The focus of our partnership has been to work with communities to ensure that our joint efforts result in housing and community development programs and policies that benefit and serve low- and moderate-income (LMI) persons. These efforts occur within the framework of the statutes we administer and the regulations and emerging policies that are designed to improve program performance. The provisions of the Housing and Community Development Act of 1974, as amended, and the National Affordable Housing Act of 1990, require the annual submission of performance reports by grant recipients receiving federal assistance through programs covered under these Acts. Additionally, these Acts require that a determination be made by the Secretary that the grant recipient is in compliance with the statutes and has the continuing capacity to implement and administer the programs for which assistance is received. To meet these requirements, the Department will be making a comprehensive performance review of your overall progress at least annually, as required by Section 91.525 of the regulations. The review consists of analyzing your consolidated planning process; reviewing management of funds; determining the compliance of funded activities with statutory and regulatory requirements; determining the accuracy of required performance reports; as well as evaluating your accomplishments in meeting key Departmental objectives. This assessment not only meets the mandates of the statutes, but also provides a basis for working together in collaboration to help you achieve your housing and community development goals. We congratulate the City of Iowa City on their many accomplishments during fiscal year 2021 and on achieving housing and community development objectives. Some examples are as follows: The City expended $262,242 in CDBG resources for public facility improvements to assist the Shelter House and Neighborhood Centers of Johnson County-Broadway Center and Pheasant Ridge facilities. Agenda Item #9 2 The City utilized $285,000 in CDBG funds to assist 17 low income families through its comprehensive rehabilitation program. The repairs completed enable owners to stay in their homes while maintaining the City’s housing stock. For 2021, the City utilized over $120,000 for public service activities. These activities included assisting agencies such as the Shelter House and the Domestic Violence Intervention Program with shelter accommodations and programs and the Neighborhood Centers of Johnson County to provide licensed childcare, youth programming and other services. These agencies served over 3,100 people. An additional programmatic analysis includes the CDBG-CV program. This analysis is designed to determine if the grantee has remained in compliance with the primary objective of the Housing and Community Development Act of 1974, which is to ensure that CDBG-CV funds are primarily used for the benefit of low and moderate income persons. Just as important, the grantee must remain in compliance with the limitations placed on planning and administrative costs. However, the CARES Act provided a waiver to the 15% cap for public service activities. These calculations are separate from the annual formula CDBG program calculations. Of the CDBG-CV funds expended, the City has a 100% low to moderate income benefit; has utilized no funds for planning and administration expenditures and 49.18% of the funds have been utilized for public services. Of particular significance is that nearly all CDBG-CV funded activities have been completed and 98.95% of the CDBG-CV funds have been disbursed. HUD is aware of the challenges the past few years have brought grantees, including factors that affected the obligation and disbursement of CDBG funds in a timely manner. The PR56 report shows the City had a balance of 1.49 years of funds unexpended 60 days prior to the end of its 2021 program year. The standard for timeliness requires that no more than 1.5 years of funds remain unexpended 60 days prior to the end of the program year. City staff has worked exceptionally hard to meet their timeliness test dates, including the most recent one on May 2, 2023. In conclusion, we have determined that your overall progress in 2021 was satisfactory. This determination is based upon the information available to this office and does not reflect a comprehensive evaluation of specific activities. Should you or your staff have any questions, please contact Ms. Brenda Carrico, Community Planning and Development Representative, by email at brenda.a.carrico@hud.gov. Respectfully, Anderson Stoute CPD Director Office of Community Planning and Development cc: Tracy Hightshoe, Erika Kubly and Brianna Thul Digitally signed by: ANDERSON STOUTE DN: CN = ANDERSON STOUTE email = ANDERSON.STOUTE@HUD.GOV C = AD O = HUD OU = CPD Date: 2023.05.31 13:33:01 -05'00' ANDERSON STOUTE Revised 7.7.23 Tentative HCDC Calendar FY24 (July 1, 2023 to June 30, 2024) Meetings typically held on the 3rd Thursday of each month Meeting Date Regular Agenda Items Notes Fiscal Year 2024 July 20, 2023 6:30pm Welcome new members Officer nominations Remaining project updates Staff presentations on housing inspections as requested by HCDC HOME-ARP Plan Amendment August 17, 2023 Fall Break September 21, 2023 6:30pm Staff presentations on ICHA as requested by HCDC Public meeting and approval of FY23 CAPER Update on City lead projects and programs October 19, 2023 6:30pm Discuss CDBG projects without agreement - Unsuccessful and Delayed Projects Policy checkpoint Presentation from Housing Trust Fund of Johnson County November 16, 2023 6:30pm Approve FY25 CDBG/HOME and Emerging Aid to Agency application forms Presentation from community partner (tentative) December 21, 2023 Winter Break January 18, 2024 6:30pm Presentation from Aid to Agencies Subcommittee FY25 applications are due in January Commissioners will need to read FY25 applications before the February HCDC meeting. February 15, 2024 6:30pm Q&A session with FY25 CDBG/HOME and Emerging Aid to Agencies applicants Discuss Community Development Week Activities (April) Commissioners will need to score applications before March HCDC meeting. March 21, 2024 6:30pm Discuss and consider FY25 CDBG/HOME budget recommendation to Council Discuss and consider FY25 Emerging Aid to Agencies budget recommendation to Council Meeting includes group discussion to form funding recommendations to Council. Staff scores and recommendations will be provided to HCDC in advance. April 18, 2024 6:30pm Review FY24 Annual Action Plan and consider recommendation to City Council Discuss projects not conforming to the City’s Unsuccessful and Delayed Projects Policy Project monitoring presentations for ongoing activities May 16, 2024 6:30pm Project monitoring presentations (if needed) Presentation from community partner (tentative) June 20, 2024 Summer Break Subject to change Agenda Item #9 Date: July 10, 2023 To: Housing and Community Development Commission From: Stefanie Bowers, Equity Director Re: Intercultural Development Inventory (IDI) Opportunity The purpose of this memo is to invite the members of the Housing and Community Development Commission to take a voluntary Intercultural Development Inventory (IDI). Members of the Human Rights Commission participated in the IDI and one of their top recommendations was for more board and commission members to avail themselves of this opportunity. Since that time, both the Parks and Recreation Commission and the Climate Action Commission have also completed the IDI and the accompanying assessment. About the Intercultural Development Inventory (IDI) The Intercultural Development Inventory (IDI) is the premier cross-cultural assessment of intercultural competence. Intercultural Competence is the capability to shift cultural perspective and appropriately adapt behavior to cultural differences and commonalities. Research conducted on intercultural effectiveness, cross-cultural adaptation and adjustment, international job performance, diversity & inclusion efforts, and other forms of intercultural contact (e.g., tourism, immigration, refugee resettlement), clearly identifies intercultural competence as a key capability for working and living effectively with people from different cultures. Indeed, intercultural competence is essential for transcending ethnocentrism and establishing effective, positive relations across cultural boundaries both internationally and domestically. Watch the introduction video here. Why the IDI is useful for members of boards, commissions, and their staff Being able to provide this opportunity to persons who serve or staff a commission supports the City Council’s strategic value of racial equity, social justice, and human rights. Persons who serve on city boards and commissions play a vital role in shaping this community and the place that we all call home. Providing the opportunity for commission members and their staff to become more conscious of where they are on the IDI continuum and how they can increase their intercultural competence is a win-win for the city and the community. Who administers the IDI We have the privilege of working with Schabel Solutions, a premier DEI firm located in Des Moines. Since 2016, they have been leveraging their experience and expertise as a strategic DEI consulting partner helping many business, education, government, and non-profit clients develop and implement innovative diversity and inclusion programs to build more collaborative, engaged, and productive workplaces and workforces. Agenda Item #9 July 10, 2023 Page 2 The IDI assesses intercultural competence through a 50-item questionnaire, available online, that can be completed in 15–20 minutes. Once all inventories are completed you will receive an email from Claudia Schabel to arrange a time for a one-hour debrief (via Zoom). Prior to the debriefing, you will receive a copy of your individual results and an aggregate of how others overall scored with no names or identifiers. At the debriefing, Claudia will walk you through the inventory and provide direction on how you can strengthen your intercultural competence based on your assessment and the group assessment. Please note that only Claudia has access to individual results. No information on individual results is shared with fellow commission members or city staff. How to sign up Simply send an email, no later than July 31, to Stefanie Bowers at sbowers@iowa-city.org to indicate your interest in completing the inventory. Because there is a cost to the city for the inventories, if you are unsure or if you may not have the time to follow through, including taking time to participate in the assessment with Claudia, we would ask that you please decline this opportunity as we hope to continue to offer more opportunities like this to board and commission members in the future.