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2023-08-03 Info Packet
� r rrr®��� City Council Information Packet CITY OF 10"IA CITY August 3, 2023 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Memo from Neighborhood & Development Services Director: 2022 Neighborhood & Development Services Annual Report IP3. Memo from Neighborhood Services Coordinator: LIHTC Funding to NEX Senior IP4. Building Statistics: July 2023 IPS. Civil Service Examination: Maintenance Worker I - Athletic Fields Draft Minutes IP6. Historic Preservation Commission: July 13 August 3, 2023 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT August 3, 2023 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY August 3,2023 Date Time Meeting Location Tuesday,August 15,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 5,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 19,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 3,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 16,2023 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community Sch Dist Tuesday,October 17,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday, November 6,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 21,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 12,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT August 3, 2023 Memo from Neighborhood & Development Services Director: 2022 Neighborhood & Development Services Annual Report Attachments: Memo from Neighborhood & Development Services Director: 2022 Neighborhood & Development Services Annual Report r ®4CITY OF IOWA CITY MEMORANDUM CITY OF IOWA CITY Date: July 27, 2023 To: Geoff Fruin, City Manager From: Tracy Hightshoe, Neighborhood & Development Services Director Re: 2022 Neighborhood & Development Services Annual Report The Neighborhood & Development Services Department (NDS) started providing a year end summary of the department's activities and accomplishments back in 2020 for City Council and public review. The 2022 NDS Annual Report is attached for your review. The report provides a department overview, outlines the responsibilities of the department, and highlights annual accomplishments. Affordable housing accomplishments are included in the Neighborhood Services section and the 2022 Affordable Housing Year-End Report is in the appendix. Information requested in the City Council's Strategic Plan to track the changes in the number of single family and duplex units with a rental permit in the Iowa City Rental Impact Area is included. The City started tracking this information after the State prohibited considering familial status to restrict occupancy in residential rental property. The report can also be found on the City's website under Neighborhood and Development Services. Please contact me at 319.356.5244 or thightshoeCa)iowa-city.org with any questions. O y U w o 3 \ o — ..J u 13 }, m mL. � O CL � o s �, as > N w� V z 0 NO � _ \ / 41- 1 Nil , , M ca @ o % . 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CITY OF IOWA CITY COUNCIL ACTION REPORT August 3, 2023 Memo from Neighborhood Services Coordinator: LIHTC Funding to NEX Senior Attachments: Memo from Neighborhood Services Coordinator - LIHTC Funding to NEX Senior = .® CITY OF IOWA CITY kA_- = QmT4 MEMORANDUM Date: August 3, 2023 To: City Council From: Erika Kubly, Neighborhood Services Coordinator Re: LIHTC Funding to NEX Senior Since FY20, the City's Affordable Housing Fund has set aside $200,000 annually to support Low- Income Housing Tax Credit(LIHTC)projects in the community. The City partners with the Housing Trust Fund of Johnson County (HTFJC) to administer funds in accordance with a Memorandum of Understanding. The HTFJC receives 5% of the set-aside (or $10,000 annually) to use for administrative expenses. Once a project is approved and ready for funding the City provides the set-aside to the HTFJC. The HTFJC will enter an agreement with the owner, disburse funds, and monitor the project throughout the period of affordability. A total of $380,000 in LIHTC set-aside funds from FY20 and FY21 have been allocated to the NEX Senior LIHTC project as a zero-interest, 30-year loan. The project received a 9% LIHTC award through the Iowa Finance Authority 2022 funding round. The Housing Trust Fund has allocated an additional $330,000 to the project, $256,479 of which are FY23 Iowa City Affordable Housing Fund dollars. Local funds contributed to the project will leverage a total of over$9 million over ten years in tax credits for the development. NEX Senior will serve 36 low-income households who are over 55 years of age. Under the tax credit program, the property will provide affordable housing for a minimum of 30 years. Units are all 2-bedrooms, and the unit breakdown based on Area Median Income (AMI) is as follows: 0 10 units restricted to households with incomes below 40% AMI 18 units restricted to households with incomes below 50% AMI • 8 units restricted to households with incomes below 60% AMI • 4 market rate units Rent for LIHTC projects is not based on the tenant's income Instead, rent is set by the use restriction tied to the unit. Applicants must fall within the unit's income brackets such as 30%, 40%, 50% and 60% of area median income. Income limits are adjusted annually by HUD based on local market conditions. In addition, LITHC owners can't discriminate against voucher families and must accept Housing Choice Voucher tenants. Unlike the HUD housing programs such as CDBG and HOME, there are no immigration restrictions for admission to LIHTC properties. However, a restriction may apply if the property receives funding from a source outside of the LIHTC program. Current maximum LIHTC rents for two-bedroom units effective May 15, 2023, are as follows: • $1,039 for households below 40% of the Area Median Income (AMI) minus an estimated utility allowance (a budgeted amount for resident-paid utilities) • $1,298 for households below 50% AMI minus the estimated utility allowance • $1,558 for households below 60% AMI minus the estimated utility allowance The project is being developed by IC Housing Group II at 670 NEX Avenue. The apartments will be adjacent to NEX Apartments which were completed in 2020 under the LIHTC program and have no age restrictions. The developer anticipates starting construction on NEX Senior this Fall, and apartments are scheduled to be available in late 2024. As the project will commence soon, the City will disburse the Affordable Housing set-aside for this project to the HTFJC. August 3, 2023 Page 2 NEX Senior project location in Iowa City = v ,v v p 4 z Hickory Hill " 11 ?§easuln Perk Perk l�J � e . [re„on g: NEX Senior 670 Nex Avenue University "d� Iowa City a Com,3� Heights 51.11Paa •h'S�.wn i, 9 c c _ t The rendering below is a senior housing project in Hiawatha, Iowa that is being developed by Sand Companies. NEX Senior will have a similar design with asphalt roofs and an entryway that resembles NEX Apartments. Arro Senior Apartments-Hiawatha, IA Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT August 3, 2023 Building Statistics: July 2023 Attachments: Building Statistics: July 2023 � k «»a...M% ye , �I��■���,a;;;l�:�l;;.,�;©;� „ ww© 'w^;aaysw��wGo y���y�w»ewaewewa | \ ! \ \ \ \ . \ \ � / / � f ! ! y, slJ_ b ( //!2i/! //Rg§ G C~ ~ ° � E :w• p //�////&dDGg /EE ! !,!!l.,,,l,lI!«!;!;!!;l,�«��l,E§ 0 0 V y C N E pm Z O .- q 8 m m o0 a 2 ;F a' m ct a r r m n din r P� -✓' P d pp q V 9 lR 15 .21 o yy a m � o Y d S Q N < O o ga O O O O N N N p N O N M d m O b O N b ` O � O O O O O O O O O O O O a m m m m m °1 n N T `o `o .N c � m QJ m � N O - ca 3 m 0 N E ? � `! ! \ � aj - \ \ \ \ \\ \ \ \ \ \ \\ \ \ \ \\ \ : \\\ \ \ \\ \ \ \\ \ \ , } ( ) \ ) \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ § \ ) \ \ ) \ E . \ j \ E \ \ E o w J a c n - a - ae b O C 4' vt m c v u oT c m ¢ o 0 o s a a E ° ; z z z a v r � Z O N V C N O O O O O O O O N O N h O h0 � O N Y N b O h M1 0 0 0 o a o 0 0 0 0 0 o a a m m m m m m m m m m m m z z c c c ¢ m y m — m m a m t E m 'v m 'v P: o « o E °' o E ¢ ¢ E ¢ ¢ ¢ E G E a E ¢ZE ¢ E q E z z Z m v 0 � c c e s - m' � Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT August 3, 2023 Civil Service Examination: Maintenance Worker I - Athletic Fields Attachments: Civil Service Examination: Maintenance Worker I - Athletic Fields � r "m b zt CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-SOOD (319) 356-5009 FAX www.icgov.org July 31, 2023 TO The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I —Athletic Fields Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I —Athletic Fields. Christopher Reid Iowa City Civil Service Commission XL. Rick Wysi, Chair Item Number: IP6. CITY OF IOWA CITY COUNCIL ACTION REPORT August 3, 2023 Historic Preservation Commission: July 13 Attachments: Historic Preservation Commission: July 13 MINUTES APPROVED HISTORIC PRESERVATION COMMISSION JUNE 8, 2023 - 5:30 PM — FORMAL MEETING EM MA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Kevin Boyd, Carl Brown, Noah Stork, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: Margaret Beck, Jordan Sellergren STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Tim Nichols CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS: HPC 23-0026: 1011 Woodlawn Avenue - Woodlawn Historic District (repair and reconstruction following fire) Bristow noted this is one of three key properties in this historic district and last fall it had a fire. She showed photos of what it looked like before the fire, it is Italianate with lap siding, lots of decorative trim, with a two-story screened porch on the side. There's a lower one-story addition on the back, which is the kitchen and another addition even further behind that one which was a shed at one point in time and it also experienced a little fire. This house was owned by Sandra Eskin, who is a well-known Historic Preservation advocate here in town and she did a major project where part of the foundation was failing and that was rebuilt, elements of the porch were removed for the foundation to be rebuilt, and then they were reinstalled. The cause of the fire that happened last fall is unknown, it originated in the front entry area and the decorative main staircase was destroyed. The project currently before the Commission is the approval of the replacement of everything that was destroyed to match the existing which would normally be a staff approval or staff and chair approval but they want to make a few very minor changes and so it is brought to the Commission for that reason and also because of the extent of the project. Because of smoke and water damage all of the interior materials were removed, all of the plaster, all the trim, and most of the flooring. All will be replaced to match except they will not replace with plaster; it will be sheetrock. Additionally, one of the main changes that the owner wants to make is the roof material itself. To replace the roof with the same material, terne-coated stainless steel, is $400,000 to $600,000. This house originally had a wood shingle roof and wood is also expensive, so the proposal is to change it to an asphalt shingle that resembles wood, which is something that is approved regularly as part of HPC guidelines. This house also has internal gutters and removing the internal gutters on this house would be a major impact to the historic character of the house because of the amount of detail with the soffit and eave condition. HISTORIC PRESERVATION COMMISSION June 8, 2023 Page 2 of 6 Therefore, the proposal is to continue to have internal gutters, but they will be copper instead. One of the main the changes is on the back of the house with the second one-story addition and shed area, there's a family room with a bathroom and laundry. The addition originally had awning windows and casement windows that didn't work with the architecture, so the owner wants to match the rest of the windows. Guidelines would usually maintain the head and sill heights to match other windows. In a bathroom or a kitchen where one might be trying to avoid appliances and fixtures, the Commission often approves a raised sill for that condition. Bristow noted the homeowner is going through bidding and budgeting now and so if there are any other changes those would come before this Commission. The recommended motion is to approve the work as listed in the staff report. Boyd opened the public hearing. Tim Nichols stated he has been working with the homeowners and their insurance company. He is a registered Iowa contractor but also as a certified public accountant and a private insurance adjuster. He is here to answer whatever questions about the project. No questions for Mr. Nichols. Boyd closes the public hearing. MOTION: Wagner moved to approve a certificate of appropriateness for the project at 1011 Woodlawn Avenue, as presented in the staff report. Brown seconded the motion. Boyd noted they appreciate the all the work and knows it's a lot of work for the homeowner to deal with both the tragedy of the incident but then also having to figure out how to rebuild. The motion carried on a vote of 7-0 (Beck& Sellergren absent). HPC23-0025: 430 South Summit Street- Summit Street Historic District (rear addition) Bristow stated this home used to be owned by Connie Champion who was a preservationist and a member of City Council. Ms. Champion had put on a one-story addition and the new owners are proposing to add a second story to the one-story addition. The original addition was done with an open porch on the north side and an enclosed porch or sunroom on the south side. The house originally had an open porch in the southeast corner, and it's noted that those windows have been changed because they're modern casement windows, that likely happened when the addition was put on. The proposed second story addition shows the second floor will be a master bedroom/bathroom/closet suite. The project encloses the rear porch and adds trim around the casement windows to match the rest of the trim on the house. During design review with the architect staff did suggest that they approximate the window patterning on the house as the guidelines call for the windows to match the window patterning on the rest of the house. The windows on the side elevations were moved slightly away from the corners during review. Another thing discussed during the design review was the band board and the architect stated due to the open porch having delineation between the stories helps break up the facade. The applicant has submitted windows that have been approved on other projects, it is a Quaker brand window that does meet guidelines.Staff recommends approval of the project. Brown noted Bristow mentioned that the windows got moved in from the corners. Bristow stated they've already been moved out from the corners in the current drawing. Often new addition windows HISTORIC PRESERVATION COMMISSION June 8, 2023 Page 3 of 6 are located close to corners originally because people want to be able to have the bed against a wall instead of the windows. With this design the only entry to this whole suite is located in the area of the former 2"'floor open porch. They had to find room within the addition footprint to do the closets and stuff. She pointed on the plan where they've created a bench area that has the window. MOTION: Villanueva moved to prove certificate of appropriateness for the project at 430 South Summit Street as presented in the application. Welu-Reynolds seconded. The motion carried on a vote of 7-0 (Beck& Sellergren absent). HPC23-0018: 511 South Lucas Street- Governor-Lucas Street Conservation District (window replacement) Bristow stated when this house changed hands the owners replaced all of the historic original windows with vinyl windows. Staff has been working with them but they have stated they weren't necessarily sure they were ready to move forward. They submitted a request to the Commission to defer the project review until the next meeting. They are currently working with their attorney to determine next steps, and if there is a possibly of liability from the window company. Staff does recommend deferring the project to the next meeting. MOTION: Thomann moved to defer the consideration of the project at 511 South Lucas Street until the next meeting. Wagner seconded. Brown asked for clarification that when the owners bought the house they switch out all the windows and didn't go through the process that they should have done and so now those windows are lost and gone forever. It sounds like they're talking to the window company but he doesn't fully understand what the window company would have to do with it and what are the implications for the Commission and their processes if it gets delayed and delayed. Bristow replied staff would not recommend delaying and delaying and delaying, this obviously has to come before the Commission for a decision to be made. However, for tonight's meeting the staff report has a recommendation to allow for leniency. Bristow confirmed the windows are gone and they can never get them back but part of the problem with this project is that they have replaced them with a product material that is not allowed with the guidelines (vinyl). Additionally, the windows don't match the configuration of the original windows, the majority of the windows were five-over-one double hung and were replaced with one-over-one single hung windows. So the goal is to have the windows replaced with windows that at least meet the guideline conditions and match the historic windows so that they could be approved even though the historic windows are gone. The motion carried on a vote of 7-0 (Beck& Sellergren absent). REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect-Chair and Staff review H PC23-0029: 1125 Seymour Avenue Bristow stated this was just a roof shingle replacement. HPC23-0024: 410-412 North Clinton Street Bristow stated this was another case where the work was being done before review, but staff has now reviewed it and they are using appropriate materials and replacing things to match what is there. HISTORIC PRESERVATION COMMISSION June 8, 2023 Page 4 of 6 Minor Review -Staff review HPC23-0028: 530 Ronalds Street Bristow noted this was a siding replacement and potential insulation damage within the wall. This wall was painted with all the appropriate paint and everything within the last couple of years and has already begun to fail so it is suspected that there might be a water issue and it might be insulation related. HPC22-0067: 514 North Linn Street The multi-pane divided light attic window fell out and is being replaced with one to match. Intermediate Review-Chair and Staff review HPC23-0021: 1033 East Washington Bristow noted this is a colonial revival that might be a catalog home. What's interesting is it's all brick on this first level, and has an existing brick landing, which is historic and matches the house. Originally the steps came off to the side but that was changed before the 80s and now it's not appropriate with their existing concrete and pavement and sidewalks to actually make the steps do that. The owner is removing all of the wood that was added by a previous owner and putting in new brick steps that will come straight down to the sidewalk in the front. It's a slight change from what was originally there, but it works with the house and will be in matching brick and will get rid of all the wood. HPC23-0023: 828 North Gilbert Street This house was moved to this location in the 1920s, but it was built 40 years before that somewhere else (it is unsure where it was originally). It has a lot of brick and there have been additions, so it really is an amalgamation of many different styles. The house includes this small garage off North Gilbert Street and the garage is heavily deteriorated. There is also a second garage that was added to the back corner of the house so by removing the deteriorated garage still leaves a garage to provide parking on this lot. Boyd and Bristow have approved the demolition of this garage without the need to construct another garage as a large two car garage still exists there. Additionally the owner will also remove the stairs built out of deck material that goes from the house down to the garage as it's also deteriorated and won't be needed. CONSIDERATION OF MINUTES FOR APRIL 13, 2023: MOTION: Wagner moved to approve the minutes of the Historic Preservation Commission's April 13, 2023, meeting, as written. Villanueva seconded the motion. The motion carried on a vote of 7-0 (Beck& Sellergren absent). COMMISSION INFORMATION: Bristow stated they will be having the awards on September 28 held at the Highlander Hotel. They will start with the ceremony at 5:30. The Highlander has been locally landmarked, and they have been going through a rehabilitation project. A call for nominations will go out soon and if anyone on the Commission remembers approving or seeing a historic property they recommend, let her know. They can do one of two things, they can either have a subcommittee meeting about the awards between now and the July meeting, so that the Commission can approve the awardees in July like normal or it can be decided that the subcommittee can just make that final decision on who the awardees are. They've traditionally let the Commission vote on it but they've also never had the Commission saying no to any of the nominees. The Commissioners all agreed to let the subcommittee make the final decision on who the awardees will be. HISTORIC PRESERVATION COMMISSION June 8, 2023 Page 5 of 6 Bristow stated this is the last meeting for Chairperson Boyd, and she thanked him for all his work on the Historic Preservation Commission. Boyd stated he moved back to Iowa City almost exactly eight years ago this summer, after 12 years away, and fell back in love with Iowa City history. He reread all his Irving Weber books he got when he turned 16 and he would read those books and drive to a site from a book to look and see what was there or what wasn't and he was saddened at the loss of things that weren't there and was really intrigued by the ones that remained. As an adult he had opportunities to dig into other avenues to explore local history and what makes Iowa City a unique place. This Commission is working to tell that full story of Iowa City, and he has hunted for people in that history who represented who he is and who his family is today. Boyd shared the story of 1930s Mayor Harry Breen and the research he did as an adult about the mayor as a way to say shared history matters, preserving the physical and built environment that tells the history should be prioritized. Iowa City was designed with neighborhoods 150 years ago to encourage developers to build a variety of housing types for a variety of income levels, neighborhood commercial social connections, walkability, access to transit, and a quality of craftsmanship and construction. These buildings were built to last and be repaired instead of demolished. Boyd stated they've got leadership at City staff who sometimes are very indifferent to historic preservation and there is far more interest in business interests than responding to this Commission, as evidenced by having not found staff time to work on many of their priorities. Boyd thanked his fellow commissioners and Bristow and stated although he no longer will be on the Commission his passion for Iowa City history and telling better stories about the past and historic preservation isn't going anywhere, he'll be sifting in the audience. ADJOURNMENT: Wagner moved to adjourn the meeting. Thomann seconded. The motion carried on a vote of 7-0 (Beck & Sellergren absent). The meeting was adjourned at 6:12 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2022-2023 TERM 6/9 7/14 8/11 9/8 10/13 11/10 1/12 2/9 3/22 4/13 5/11 6/8 NAME EXP. BECK, 6/30/24 O/E O/E X X O/E X X X X X X O/E MARGARET BOYD, KEVIN 6/30/23 X X X X X X X X X 0/E X X BROWN, 6/30/23 X X O/E X X X O/E O/E X X O/E X CARL DEGRAW, 6/30/22 X SHARON ECKHARDT, 6/30/24 X X COLE KUENZLI, 6/30/22 X -- -- -- -- -- -- -- CECILE LARSON, 6/30/24 X X O/E O/E O KEVIN SELLERGREN, 6/30/22 X O/E O/E X X X X X O/E X X O/E JORDAN STORK, NOAH 6/30/24 X X X X X X X X X O/E X X THOMANN, 6/30/23 O/E X X X X X X X X X X X DEANNA VILLANUEVA, 6/30/25 -- X X O/E O/E X X X X X X X NICOLE WAGNER, 6/30/23 X X X O/E X O/E X X X X X X FRANK WELU- 6/30/25 -- X X X O/E X X X X X O/E X REYNOLDS, CHRISTINA KEY: X = Present O = Absent O/E= Absent/Excused --- = Not a member