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Home My WebLink AboutPAAC Agenda Packet 9-7-23Public Art Advisory Committee Thursday, September 7, 2023 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to order 2. Introductions of members and public attending the meeting 3. Public discussion of any item not on the agenda 4. South East Junior High Longfellow Tunnel 2023 painting project design 5. Consider proposal for restoration of three public art works 6. South District Bench project update – timeline 7. Staff updates a. Black Hawk Mini Park project status b. Lucas Farms Neighborhood public art RFQ status c. October PAAC meeting 8. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Wendy Ford, Economic Development and Public Art Coordinator at 319-356-5248 or wendy- ford@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Draft, p.1 Public Art Advisory Committee Mtg, 8/3/2023 Minutes Public Art Advisory Committee August 3, 2023 Emma Harvat Hall Public Art Advisory Committee Members Present: Juli Seydell Johnson, Jeremy Endsley, Ron Knoche, Steve Miller, Nate Sullivan, Andrea Truitt, Jenny Gringer Members Absent: Eddie Boyken, Anita Jung Staff present: Wendy Ford, Rachel Kilburg Public Present: Judy Nyren Call to Order Miller called the meeting to order at 3:30 p.m. Introduction of members and public attending the meeting Judy Nyren, Lucas Farms neighborhood resident, introduced herself. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the July 6, 2023 PAAC meeting. Miller noted minor typo correction to minutes. Knoche moved and Sullivan seconded that the minutes from the July 6, 2023, meeting be approved. Motion passed (7-0). Lucas Farm project update Judy Nyren explained delays the project has experienced but that it would be important to represent indigenous history of the neighborhood. Ford reminded the Committee the project began in May 2021 and that the current project artist, Ben Farrar, had challenges being available for the project. Johnson asked if there was a back-up artist. Nyren suggested the possibility of re-connecting with the Sac and Fox people to be engaged in the project and shared detailed indigenous history of the community and Lucas Farms neighborhood. Ford reminded the Committee that $12,000 was budgeted for the project in FY2021 and the funding has been carried over in FY2022, FY2023, and FY2024. Nyren reiterated the deep history of the community and the need to share that story through a public art project. Nyren discussed the concept Farrar had developed and other ideas. Johnson suggested another extension with the same concept but issuing a call for artists to complete the work. Committee members commented that a firm timeline is important and that it would be best to find an artist, preferably an indigenous artist, who is able to complete the project. Nyren shared additional Lucas Farm neighborhood connections to indigenous history. Draft, p.2 Public Art Advisory Committee Mtg, 8/3/2023 Johnson again suggested issuing a call for artists based upon input from the neighborhood, which Nyren indicated support for. Truitt agreed and commented that a more general RFP to serve other neighborhoods in the future would also be good. Ford shared history on how the project came about. Miller expressed that the RFQ should be worded to encourage artistic freedom. Truitt agreed and asked Nyren if the Lucas Farms neighborhood would be willing to provide guidance for the project while maintaining creative freedom for the artist. Nyren shared that a lighted feature is desired but would be open to other concepts. Ford clarified Farrar’s original design did not utilize electricity but incorporated colored glass that reflected light. Nyren agreed to share refined feedback to inform development of the call for artists and shared her vision for broader historical programming in the neighborhood. Nyren expressed appreciation for the Committee’s patience and flexibility. Knoche clarified that Farrar would be eligible to respond to the RFP and suggested that would be the cleanest way to move forward. The Committee and Nyren agreed. Consider Black Hawk Mini Park interpretive panel project future Ford shared background on the project and reviewed the memo included in the agenda packet. Miller asked if the City Attorney’s Office has reviewed legality of terminating the contract, which had not yet occurred. Various Committee members expressed their preference for terminating the project. Knoche made a motion to terminate the existing contract, Gringer seconded. Motion passed (7-0). Miller invited discussion about how to re-allocate the funds remaining on the project. Committee members Gringer, Johnson, and Miller commented, suggesting combining the balance with the Lucas Farms project budget and ensuring the call for artists targets indigenous artists. Truitt and Sullivan mentioned artist outreach they could conduct. Gringer asked staff to confirm there are no legal issues with terminating the contract. Truitt moved to (1) terminate the existing contract with Dawson Davenport and; (2) transfer the remaining balance of the Black Hawk Mini Park project to the Lucas Farms project and; (3) develop an RFP targeting indigenous artists for the development of a public art project in the Lucas Farms neighborhood. Motion passed (7-0). Ford mentioned staff would clarify the process and expectations with Nyren and the Lucas Farms neighborhood. Staff Updates Ford shared an update on the South District Bench project. The artist mentor and emerging artist are in communication with the DOT about siting the sculpture. Project cost estimates are over the $12,000 budget and Ford suggested the artists review costs of other design alternatives. Miller asked for an update on the timeline and Wendy Draft, p.3 Public Art Advisory Committee Mtg, 8/3/2023 shared the project already behind scheduled, but extending the project to the spring would not be overly concerning. Ford suggested the Committee review the contract and schedule at the next meeting. Ford provided an update on the Sculptor’s Showcase. All sculptures have been installed and sign plates for the pieces will be installed within a week. Endsley asked if there had been any applicants for the Climate Action & Outreach temporary bus stop decoration project. Ford shared that four applications had been received but awards had not been made yet. Kilburg shared that she will have a conflict with the regular October Public Art Advisory Committee meeting date and offered alternatives. Miller suggested deciding at the September meeting. Committee members congratulated Ford on her retirement. Adjournment Knoche moved to adjourn at 4:16 pm. Sullivan seconded. Motion passed (7-0). Draft, p.4 Public Art Advisory Committee Mtg, 8/3/2023 Public Art Advisory Committee Attendance Record 2022-23 Name Term Expires 9/8/22 10/13/22 11/3/22 12/1/22 1/5/23 2/2/23 4/6/22 5/4/22 6/8/23 7/6/23 8/3/23 Ron Knoche X X* X X X X X* X X X X Juli Seydell- Johnson X X X* X X* X X X X X X Steve Miller 12/31/23 X X X X X X O/E X X X X Eddie Boyken 12/31/24 X X X X X O/E X O/E O/E O/E O/E Andrea Truitt 12/31/25 X X O/E X X X X X X X X Anita Jung 6/30/23 O/E O/E O/E O/E X X X X X O/E O/E Jenny Gringer 12/31/23 X O/E X X X X O/E O/E X X X Jeremy Endsley 12/31/25 X X O/E X X O/E O/E X X O/E X Nate Sullivan 6/30/26 --- --- --- --- --- --- --- --- --- X X Key: X = Present X* = Delegate attended O = Absent O/E = Absent/Excused --- = Not a member Memorandum Date: September 1, 2023 To: Public Art Advisory Committee From: Rachel Kilburg, Assistant City Manager Re: FY24 Public Art Maintenance Project At the May 4, 2023 Public Art Advisory Committee meeting, the Committee voted to transfer $7,790 in unallocated Public Art Matching Grant funds to an Art Maintenance funding line. Subsequently, staff engaged Dave Dennis, an artwork services professional who has previously helped renovate various public art installations in Iowa City. Dennis provided restoration proposals and cost estimates for three public art pieces in critical need of maintenance. The cost estimates and preferred timeline provided by Dennis are as follows: Art/Location Cost Timeline Birds in Flight Sycamore Greenway $6,526 Fall ‘23 One’s Reality Riverside Dr. & HWY 6 $5,117 (less $1k in private donation) Winter ’23 – Spring ‘24 Wooden Kovalev Sculptures Willow Creek Park $6,623 Spring ‘24 Total: $18,266 The $7,790 available for Art Maintenance is only sufficient to complete one of the restoration projects proposed by Dennis. However, after accounting for carry-over funds and planned Fiscal Year 2024 expenditures, there is approximately $23,000 of unencumbered funds in the Public Art budget. All or a portion of this funding could be allocated to the Art Maintenance budget line to complete additional restoration projects. However, this would reduce the PAAC’s flexibility to act on other priorities in FY24 (ending June 30, 2024). Staff is seeking direction from the PAAC members on the following options: 1. Proceed with one restoration project in FY24 using the available $7,790 Art Maintenance funding. 2. Allocate a portion of the $23,000 in unencumbered Public Art funds to complete two or all three of the restoration projects in FY24. FY2024 Public Art Restoration Proposal Summary Artwork Artist Restoration Proposal (Dave Dennis) To be Completed by City Cost Estimate Birds in Flight Sycamore Greenway (Aluminum/metal) Mark LeMair, 2006 • Pick up aluminum birds from Parks and Recreation Building. • Fabricate ball bearing armatures to fit into poles with cone (umbrella cap). • Secure with exterior cap top of pole connecting to interior sleeve of pole to armature for easier removal. • Galvanize, 7 metal sleeves. Mill inside sleeves to receive/install, bearings. • 7-Srainless Steel umbrellas, upper 1” Dia. Poles, just above poles caps • Polish aluminum Birds, (oxidation and repair old welds as needed.) • Remove birds from poles. • Replace Birds on existing poles. $5,966 – labor/materials $560 – polish birds $6,526 total One’s Reality Riverside Dr. & HWY 6 (Painted metal) Phil Miller, 1982 • Condition entire sculpture • Repair sculpture base and fabricate new access door • Transport for sandblast, weld imperfections, and powdercoating • Fabricate and install polyurethane buffer between sculpture base and concrete pad • Remove sculpture from existing base. Place on trailer. • Remove Finished sculpture from trailer, pour new base at new location (Streets Admin Building, along S. Gilbert St.) and install $4,505 – labor/materials $612 – concrete (City) $5,117 subtotal -$1,000 donation** $4,117 total **$1,000 private donation received for restoration of this piece Wooden Kovalev Sculptures Willow Creek Park (Yellow Oak) Valery Kovalev, mid- 1990s • Fabricate metal armatures to hold signage on top of concrete posts • Remove dry rot and secure and seal inside of carving, prepare for resin • Resin-fill cavities/deep cracks • Prepare sculpture for mounting • Galvanized steel, bolts, nuts, washers to attach sculpture to channel • 6-concrete tubes 24” dia. 12” out of ground, 40” deep frost footing • 6-pieces 8”x12” steel alternative set in concrete • Signage on 6” concrete tubes 36” out of ground, 40” frost footings • Finish with oil-based wood preservative coating, annually $6,000 – labor/materials $612 – concrete (City) $6,612 total **cost dependent on severity of wood rot and time/resin needed