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2023-09-07 Info Packet
� r rrr®��� City Council Information Packet CITY OF IOwA CITY September 7, 2023 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Memo from the Budget Management Analyst: Quarterly Financial Summary for Period Ending June 30, 2023 IP3. Building Statistics: August 2023 Draft Minutes IP4. Historic Preservation Commission: August 10 September 7,2023 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT September 7, 2023 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CIS TY OF IOWA CITY September 7,2023 Date Time Meeting Location Tuesday,September 19,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 3,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 16,2023 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community Sch Dist Tuesday,October 17,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday, November 6,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 21,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 12,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF OF IOWA CITY COUNCIL ACTION REPORT September 7, 2023 Memo from the Budget Management Analyst: Quarterly Financial Summary for Period Ending June 30, 2023 Attachments: Memo from the Budget Management Analyst: Quarterly Financial Summary for Period Ending June 30, 2023 -A. CITY OF IOWA CITY MEMORANDUM Date: September 1, 2023 To: City Manager, City Council From: Angie Ogden, Budget Management Analyst Re: Quarterly Financial Summary for Period Ending June 30, 2023 Introduction Attached to this memorandum are the City's quarterly financial reports as of June 30, 2023. The quarterly financial report includes combined summaries of all fund balances, revenues, and expenditures for fiscal year 2023 through the end of the fiscal year. This report represents the entire fiscal year's activities, but the totals presented are still preliminary and unaudited. Accruals will continue to be posted through August and September and until the annual financial audit is completed by Bohnsack& Frommelt. Revenue Analysis This revenue analysis pertains to the revenue reports, Revenues by Fund and Revenues by Type, on pages 4-6. In these two reports, the actual revenues would ideally be near 100% of budget since we have completed the fiscal year; however, not all of the accrued revenues have been received and posted yet. For the major governmental funds, their actual revenues appear to have finished the year slightly under or at their revised budget estimates. The General Fund is at 99.7%, the Road Use Tax Fund is at 101.3%, the Employee Benefits Fund is at 100.2%, and the Debt Service Fund is at 103.4%. The General Fund has also experienced revenue shortfalls in Intergovernmental revenues due to timing of Capital Improvement Projects and charges for Fire and Police Services. In the major enterprise funds, the actual revenues as a percentage of the budget ranged between 41.4% and 109.6%. The Landfill Fund finished with revenues at 109.6% of budget, the Wastewater Fund at 97.8% of budget and the Refuse Collection Fund at 96.8% of budget. Some large accruals have yet to be made within the major enterprise funds for unbilled services and receivables at year end. The major enterprise funds will finish the year with revenues close to or higher than 100%of budget primarily due to conservative revenue budgeting for Charges for Fees and Services. The Transit Fund actual revenues currently stand at 41.4%of budget This difference in the Transit Fund will be made up with the accrual of the Federal Operating grant. Transit Fees for Services are sitting at 102.4% due to an increase in ridership levels. Several funds are below the 100% benchmark due to the timing of grants. These funds include the Community Development Block Grant(CDBG) Fund at 86.9% and the HOME Fund at 30.2%. Additionally, both the Governmental Projects and the Enterprise Projects Capital Funds are significantly below budget at 72.2% and 51.4%, respectively. Revenues for these funds are significantly below budget due to the timing of the state and federal grant revenues and private loan repayments. These revenues have not yet been received or earned and will be amended into next year's budget. The Affordable Housing Fund has revenues significantly over budget primarily due to the receipt of an affordable housing fee in lieu of payment from a developer. This is also contributing to the Building and Development Fees and Services to be at 577.9% of budget. The combined total actual revenues for all budgetary funds through June are $180,908,750 or 95.0% of budget. The budget shortfall of $9,519,370 is primarily due to the timing of the aforementioned grant revenues and other unrecorded accruals. Overall, the City's revenues are slightly less than projected, and most of the anomalies and budget variances can be explained either through timing of accruals or grants. Expenditure Analysis This expenditure analysis pertains to the expenditure reports, Expenditures by Fund and Expenditures by Fund by Department on pages 7-9. The analysis of the City's expenditures for fiscal year 2023 through June is similar to the analysis for the City's revenues. We generally expect the actual expenditure levels to be around 100% of budget at this time of year. Also, similar to the revenues, not all accruals have been recorded and posted yet. For the majority of the City's funds, their actual expenditures are currently at or below 100% of their budgeted expenditures. The General Fund is at 94.9% due to unspent monies within the City Manager's Department for Black Lives Matter and Economic Development, that will be carried forward to fiscal year 2024. Some of the other funds have actual expenditures that are well below the 100% benchmark. Those funds include: • The HOME Fund (35.5%) due to timing of the pay out of loans and grant applicants. • Other Shared Revenue(16.0%)primarily because of American Rescue Plan Act funds budgeted but not yet spent. • The Equipment Fund (74.1%) due to extended lead times when ordering equipment. • Also, well below budget are the Governmental Projects Fund (38.5%), and the Enterprise Projects Fund (30.3%) due to capital projects scheduled for construction this spring. Most of these funds contain a great deal of grant and project activity which does not always occur evenly throughout the fiscal year. Unexpended appropriations will be carried forward into the next fiscal year and amended into the fiscal year 2024 budget. There are several funds currently above 100% of their budgeted expenditures. The Airport Fund finished at 114.6% primarily due to unbudgeted maintenance. The Housing Authority at 113.0% due to landlord rents and Affordable Housing Fund at 108.6% primarily due to Forest View relocation expenses. The combined total actual expenditures for all budgetary funds through June are $185,416,381 or 70.1% of budget. When the Capital Project Funds, HOME, CDBG, Other Shared Revenues and Emergency Levy Funds are removed from the calculation, the actual percentage of expenditures versus budget increases to 97.6°/x. Overall, the City's expenditures are expected to finish at or below budget. Conclusion Generally, there are no major immediate concerns to report with the City's fund balances at year- end. Two funds present negative fund balances at year-end. Both the CDBG and HOME fund balances are expected to be corrected due to timing of funding streams. This year-end report is preliminary and accruals for revenues and expenditures are still outstanding. The City's final financial performance will be available for the start of the fiscal year 2025 budget process in October. Additional information is available from the Finance Department upon request. 2 City of Iowa City Fund Summary Fiscal Year 2023 through June 30, 2023 Beginning Ending Restricted, Unassigned Fund Year-to-Date Transfers Year-to-Date Transfers Fund Committed, Fund Balance Revenues In Expenditures Out Balance Assigned Balance Budgetary Funds General Fund 10" General Fund 111 56,735,242 $ 60,254,699 $18,106,328 $ 64,705,479 $13,185,144 $ 57,205,646 S 26,106,861 $ 31,098,785 Special Revenue Funds 2100 Community Dev Block Grant (14,936) 1,147,775 - 1,075,683 84,795 (27,639) - (27,639) 2110 HOME 112,966 1,04%030 1,187,632 - (26,637) - (26,637) 2200 Road Use Tax Fund 5,087,054 9,659,179 647,269 6,976,428 3,098,496 5,318,578 - 5,318,578 2300 Other Shared Revenue 16,363,059 608,543 2,662 2,653,065 - 14,321,198 - 14,321,198 2350 Metro Planning Org of J.C. 534,206 324,860 401,943 769,755 491,274 - 491,274 2400 Employee Benefits 4,130,695 14,856,963 - 1,209,467 13,490,614 4,287,578 - 4,287,578 2450 Emergency Levy Fund 1,205,796 868,282 - 562,813 350,000 1,161,265 - 1,161,265 2500 Affordable Housing Fund 5,281,899 2,204,266 1,000,000 1,086,455 - 7,399,710 - 7,399,710 2510 Peninsula Apartments 233,030 264,453 - 164,044 = 333,438 - 333438 26" Tax Increment Financing 611,156 4,154,649 80,602 2,972,006 1,846,614 227,786 227,786 2820 SSMID-Downtown District - 552,028 - 552,028 - - - - Debt Service Fund 5"' Debt Service 7,116,621 11,516,174 1,789,856 13,165,630 - 7,257,022 - 7,257,022 Enterprise Funds 710'Parking 1,893,211 5,406,279 1,000,000 4,041,399 2,213,050 2,045,041 463,702 1,581,339 715'Mass Transit 10,389,250 2,912,712 6,922,101 8,842,384 3,263,167 8,118,512 10,790,595 (2,672,083) 720'Wastewater 25,314,538 12,131,877 6,088,422 10,842,023 12,276,267 20,416,549 3,142,160 17,274,389 730'Water 13,440,452 11,068,718 3,180,406 9,378,195 3,072,037 15,239,345 7,824,861 7,414,544 7400 Refuse Collection 1,374,200 4,330,973 6,538 4,077,516 _ 1,634,194 - 1,534,194 750'Landfill 26,541,740 7,956,218 1,718,955 5,630,182 6,611,687 23,977,043 21,176,907 2,800,137 7600 Airport 325,446 41D,662 100,000 450,509 89,914 295,685 146,385 149,300 7700 Storm Water 1,062,799 1,657,699 1,136,232 613,262 2,066,039 1,177,429 432,961 744.468 79" Housing Authority 6,225,607 11,923,721 - 11,920,963 54,791 6,173,574 1,340,537 4,833,037 Capital Project Funds Governmental Projects 32,070,726 14,718,539 6,463,802 22,273,001 35,000 30,945,067 - 30,945,067 Enterprise Projects 14,155,857 929,431 14,092,498 10,266,461 - 18,911,325 - 18,911,325 Total Budgetary Funds $ 230,390,613 $ 180,906,750 $62,737,614 $ 185,416,381 $61,737,614 $226,882,982 $ 71,424,908 $155,458,074 Non-Budgetary Funds Internal Service Funds 810'Equipment 5 20,149,642 $ %192,808 $ 71,298 $ 6,338,809 $ 1,071,298 $ 21,003,840 $ 17,990,482 $ 3,013,358 8200 Risk Management 4,058,071 1,389,276 - 1,196,091 - 4,251,256 - 4,251,256 830'Information Technology 3,967,708 3,076,963 259,851 2,784,592 259,851 4,260,079 1,767,938 2,492,141 8400 Central Services 614,625 262,194 - 199,503 877,316 - 877,316 8500 Health Insurance Reserves 14,435,853 12,624,342 - 10,701,6B0 - 16,358,515 8,123,615 8,234,900 8600 Dental Insurance Reserves 469,246 446,962 - 386,892 - 529,317 - 529,317 Total Non-Budgetary Funds $ 43,895,345 $ 25,992,546 $ 331,150 $ 21.607.568 $ 1,331,150 $ 47,280,323 $ 27,882,036 $ 19,398,287 Total All Funds $ 274,285,958 $ 206,901,296 $63,068,764 $ 207,023,949 $63,068,764 $274,163,305 $ 99,306,944 $174,857361 3 City of Iowa City Revenues by Fund Fiscal Year 2023 through June 30,2023 2022 2023 2023 Actual Budget 2023 Revised Actual Variance Percent Budgetary Fund Revenues General Fund ^� 10** General Fund $ 59,720,297 $ 58,519,087 $ 60,451,398 $ 60,254,699 $ (196,699) 99.7% Special Revenue Funds 2100 Community Dev Block Grant 765,231 857,874 1,320,700 1,147,775 (172,925) 86.9% 2110 HOME 290,694 604,164 3,474,825 1,048,030 (2,426,795) 30.2% 2200 Road Use Tax Fund 10,091,246 9,531,340 9,531,340 9,659,179 127,839 101.3% 2300 Other Shared Revenue 9,958,207 - 301,320 608,543 307,223 202.0% 2350 Metro Planning Org of Johnson Cc 464,833 392,528 392,528 324,880 (67,648) 82,8% 2400 Employee Benefits 14,891,999 14,822,685 14,822,685 14,856,963 34,278 100.2% 2450 Emergency Levy Fund 1,042,548 867,503 867,503 868,282 779 100,1% 2500 Affordable Housing Fund 3,076,974 - 2,204,266 2,204,266 0.0% 2510 Iowa City Property Management 243,332 239,323 263,123 264,453 1,330 100.5% 26** Tax Increment Financing 4,061,053 4,113,733 4,113,733 4,154,649 40,916 101.0% 28205SMID-Downtown District 467,815 556,031 556,031 552,028 (4,003) 99.3% Debt Service Fund 5*** Debt Service 11,229,149 11,136,858 11,136,858 11,516,174 379,316 103.4% Enterprise Funds 710*Parking 3,033,875 5,867,389 5,867,389 5,406,279 (461,110) 92.1% 715*Mass Transit 10,306,009 5,091,857 7,029,554 2,912,712 (4,116,842) 41.4% 720*Wastewater 9,677,752 12,411,110 12,411,110 12,131,877 (279,233) 97.8% 730*Water 9,498,280 10,926,637 10,933,086 11,068,718 135,632 101.2% 7400 Refuse Collection 3,992,002 4,474,772 4,474,772 4,330,973 (143,799) 96.8% 750*Landfill 6,847,413 7,222,531 7,262,531 7,958,218 695,687 109.6% 7600 Airport 367,012 385,410 395,410 410,662 15,252 103.9% 7700 Storm Water 97,678 1,715,290 1,715,290 1,657,699 (57,591) 96.6% 79** Housing Authority 12,097,434 10,905,608 10,905,608 11,923,721 1,018,113 109.3% Capital Project Funds Governmental Projects 16,093,861 13,160,000 20,392,073 14,718,539 (5,673,534) 72.2% Enterprise Projects 9,642,453 18,028,525 1,809,264 929,431 (879,823) 51.4% Total Budgetary Revenues $197,976,145 $191,830,255 $190,428.121 $ 180,908,750 $ (9,519,371) 95.0% Non-Budgetary Fund Revenues Internal Service Funds 810*Equipment $ 7,585,052 $ 8,101,268 $ 8,305,268 $ 8,192,806 $ (112,460) 98.6% 8200 Risk Management 1,272,674 1,080,610 1,060,610 1,389276 308,666 1286% 830*Information Technology 3,142,692 3,035,343 3,035,343 3,076,963 41,620 101.410 8400 Central Services 236,594 208,603 208,803 262,194 53,391 125.6% 8500 Health Insurance Reserves 11,465,512 12,135,173 12,135,173 12,624,342 489.169 104,0% 8600 Dental Insurance Reserves 402,133 396,689 396,689 446,962 50,273 112.7% Total Non-Budgetary Revenues $ 24,104.658 $ 24,957,886 $ 25,161,886 $ 25,992,546 $ 830.660 103,3% Total Revenues-All Funds $222,080,803 $216,788,141 $215,590,007 $206,901,296 $ (8,688,711) 96.0% 4 City of Iowa City Revenues by Type Fiscal Year 2023 through June 30, 2023 2022 2023 2023 Actual Budget 2023 Revised Actual Variance Percent Budgetary Fund Revenues Property Taxes $ 66,604,726 $ 66,474,472 $ 66,474,472 $ 66,685,014 $ 210,542 100.3% Other City Taxes: TIF Revenues 4,016,096 4,113,733 4,113,733 4,086,247 (27,466) 99.3% Gas/Electric Excise Taxes 684,491 688,134 688,134 783,781 95,647 113.9% Mobile Home Taxes 56,796 62,999 62,999 52,975 (10,024) 84.1% Hotel/Motel Taxes 1,706,182 1,134,862 1,134,862 1,472,766 337,904 129.8% Utility Franchise Tax 1,148.998 993.850 993,850 900,157 (93693). 90.6% Subtotal 7,614,563 6,993,578 6,993,578 7,295,927 302,349 104.3% Licenses,Permits,&Fees: General Use Permits 101,740 65,920 65,920 96,277 30,357 146.1% Food&Liquor Licenses 181,740 94,510 94,510 93,262 (1,248) 98.7% Professional License 2,755 3,760 3,760 2,155 (1,605) 57.3% Franchise Fees 540,221 582,920 582,920 386,708 (196,212) 66.3% Construction Permits&Insp Fees 1,899,487 1,783,010 1,783,010 2,060,778 277,768 115.6% Misc Lic&Permits 72,071 62,930 62,930 59,731 (3,199) 94.9% Subtotal 2,798,014 2,593,050 2,593,050 2,698,911 105,861 104.1% Intergovernmental: Fed Intergovernmental Revenue 34,765,406 16,572,899 27,854,023 14,800,850 (13,053,173) 53.1% Property Tax Credits 1,554,618 1,249,633 1,249,633 1,243,694 (5,939) 99.5% Road Use Tax 9,900,316 9,390,000 9,390,000 9,505,371 115,371 101.2% State 28E Agreements 2,093,406 2,512,490 2,452,760 2,200,799 (251,961) 89.7% Operating Grants 58,765 61,850 61,850 71,122 9,272 115.0% Disaster Assistance 57,835 - 2,069 2,069 0.0% Other State Grants 1,951,997 1,216,505 3,996,405 1,721,993 (2,274,412) 43.1% Local 28E Agreements _ 1,399,853 1,344,169 2,150,698 1,353586 (797.112) 62.9% Subtotal 51,782,195 32,347,546 47,155,369 30,899,484 (16,255,885) 65.5% Charges For Fees And services: Building&Development 4,128,695 455,270 455,270 2,631,078 2,175,808 577.9% Police Services 51,726 75,000 75,000 101,476 26,476 135.3% Animal Care Services 19,403 11,740 11,740 12,826 1,086 109.2% Fire Services 11,820 11,070 11,070 8,940 (2,130) 80.8% Transit Fees 919,435 1,409,590 1,012,890 1,036,757 23,867 102.4% Culture&Recreation 571,135 705,255 705,255 637 499 (67,756) 90.4% Misc Charges For Services 66,099 62,202 62,302 116,981 54,679 187.8% Water Charges 10,128,971 9,991,670 9,991,670 9,822,784 (168,886) 98.3% Wastewater Charges 12,117,702 12,152,450 12,152,450 11,573,546 (578,904) 95.2% Refuse Charges 4,580,213 4,910,372 4,910,272 4,901,911 (8,361) 99.8% Landfill Charges 6,663,449 6,448,175 6,498,175 6,485,369 (12,806) 99.8% Storm Water Charges 1,704,329 1,700,790 1,700,790 1,622,564 (78,226) 95.4% Parking Charges 5,382,49.4 6.343,059 6,343,059 5,556,651 (786,406) 87.6% Subtotal 46,345,472 44,276,643 43,929,943 44,508,383 578,440 101.3% Miscellaneous: Code Enforcement 124,454 289,130 289,130 151,593 (137,537) 52.4% Parking Fines 673,707 490,000 490,000 488,591 (1,409) 99.7% Library Fines&Fees 2,941 - - 1,576 1,576 4DIV/01 Contributions&Donations 357.339 360,810 660,333 509,990 (150,343) 77.2% Printed Materials 23,060 22,000 22,000 17,736 (4,264) 60.6% Animal Adoption 57,840 45,000 45,000 60,491 15,491 134.4% Misc Merchandise 21,637 36,310 26,310 23,871 (2,439) 90.7% Intra-City Charges 5,639,376 6,016,011 6,016,011 6,086,864 70,853 1012% Other Misc Revenue 1,622,189 748,854 948,854 1,518,524 569,670 160.0% Special Assessments 1,361 1,000 1.000 2.003 1,003 200.3% Subtotal $ 8,523,922 $ 8,009,115 $ 8,496,638 $ 8,861,241 $ 362,603 104.3% 5 City of Iowa City Revenues by Type Fiscal Year 2023 through June 30, 2023 2022 2023 2023 Actual Budget 2023 Revised Actual Variance Percent Use Of Money And Property: Interest Revenues $ 838,095 $ 1,134,991 $ 1,234,991 $ 5,949,680 $ 4,714,689 481.8% Rents 1,429,834 1,463,605 1,497,405 1,558,159 60,754 104.1% Royalties&Commissions 147,441 146,592 139,012 111,752 (27,260) 80.4% Subtotal 2,415,370 2,745,188 2,871,408 7,619,591 4,748,183 265.4% Other Financial Sources: Debt Sales 10,790,326 27,756,000 9,330,000 9,941,862 611,862 106.6% Sale Of Assets 413,157 328,168 2,275,168 1,931,799 (343,369) 84.9% Loans 688,401 306,495 306.495 466,539 160,044 152,2% Subtotal 11,891,883 28,390,663 11,911,663 12,340,200 428,537 103.6% Total Budgetary Revenues $197,976,145 $ 191,830,255 $ 190,428,121 $180,908,750 (9,519,371) 95.0% Non-Budgetaa Fund Revenues Internal Service Funds $ 24,104,658 $ 24,957,686 $ 25,161,886 $ 26,323,695 $ 1,161,809 104.6% Total Non-Budgetary Revenues $ 24.104.658 $ 24.957.886 $ 25.161,866 $ 26,323,695 $ 1,161,809 104.6% Total Revenues-All Funds $222,080,803 $ 216,786.141 $ 215,590,007 $207,232,445 $ (8,357,562) 96.1% 6 City of Iowa City Expenditures by Fund Fiscal Year 2023 through June 30, 2023 2022 2023 2023 2023 Actual Budget Revised Actual Variance Percent Budgetary Fund Expenditures General Fund 10** General Fund 5 60,833,635 $ 64,980,913 $ 68,185,723 $ 64,705,479 $ 3,480,244 94.9% Special Revenue Funds 2100 Community Dev Block Grant 706,002 805,974 1,190,352 1,075,683 114,669 90.4% 2110 HOME 182,162 475,170 3,345,831 1,187,632 2,158,199 35,5% 2200 Road Use Tax Fund 6,647,987 7,279,259 7,301,260 6,976,428 324,832 95.6% 2300 Other Shared Revenue 1,732,345 16,631,419 2,653,065 13,978,354 16,0% 2350 Metro Planning Ong of Johnson Co. 759,804 845,692 845,692 769,755 75,937 91.0% 2400 Employee Benefits 1,302,276 1,394,767 1,394,767 1,209,467 185,300 86.7% 2450 Emergency Levy Fund 280,977 518,692 546,171 562,813 (16,642) 103.0% 2500 Affordable Housing Fund 873,449 1,000,000 1,000,000 1,086,455 (86,455) 108.6% 2510 Iowa City Property Management 204,873 223,656 246,976 164,044 82,932 66.4% 26** Tax Increment Financing 3,051,238 2,285,191 3,129,893 2,972,006 157,887 95.0% 2820 SSMID-Downtown District 467,815 556,031 556,031 552,028 4,003 99.3% Debt Service Fund 5*** Debt Service 13,185,763 12,952,813 13,171,641 13,165,630 6,011 100.0% Enterprise Funds 710*Parking 4,138,165 4,097,573 4,119,574 4,041,399 78,175 98.1% 715*Mass Transit 12,558,148 8,490,957 8,583,516 8,842,364 (258,868) 103.0% 720*Wastewater 9,911,472 9,975,902 10,999,912 10,842,023 157,889 98.6% 730*Water 9,144,432 9,408,244 9,585,694 9,378,195 207,499 97,8% 7400 Refuse Collection 4,001,720 4,600,848 4,600,849 4,077,516 523,333 88.6% 750*Landfill 5,495,623 5,783,431 5,728,959 5,630,182 98,777 98.3% 7600 Airport 425,107 385,060 393,219 450,509 (57,290) 114.6% 7700 Storm Water 561,273 682,768 682,769 613,262 69,507 89.8% 79** Housing Authority 11,745,588 10,500,330 10,550,447 11,920,963 (1,370,516) 113.0% Capital Project Funds Governmental Projects 19,678,277 19,765,470 57,795,946 22,273,001 35,522,947 38.5% Enterprise Projects 7,241,237 27,590,750 33,874,402 10,266,461 23,607,941 30.3% Total Budgetary Expenditures $175,129,366 $ 194,599,491 $264,461,045 $ 185,416,381 $ 79,044,664 70A% Nan-Budgetary Funds Expenditures Internal Service Funds 810*Equipment $ 4,639,406 $ 6,119,417 $ 8,553,169 $ 6,338,809 $ 2,214,360 74,1% 8200 Risk Management 1,528,964 1,236,062 1,236,062 1,196,091 39,971 96.8% 830*Information Technology 2,645,066 2,591,813 2,828,631 2.764,592 44,239 98.4% 8400 Central Services 220,080 211,987 227,273 199,503 27,770 87,8% 8500 Health Insurance Reserves 9,339,230 12,123,673 12,123,673 10,701,680 1,421,993 88.3% 8600 Dental insurance Reserves 356,454 362,521 382,521 386,892 (4,371) 101,1% Total Non-Budgetary Expenditures $ 18,729,201 $ 22,665,473 $ 25,351,529 $ 21,607,568 $ 3,743,961 85.2% Total Expenditures-All Funds $193,858,567 $ 217,264,964 $289,812,574 $ 207,023,949 $ 82,786,625 71,4% 7 City of Iowa City Expenditures by Fund by Department Fiscal Year 2023 through June 30,2023 2022 2023 2023 2023 Actual Budget Revised Actual Variance Percent Budgetary Funds Expenditures General Fund 10** General Fund City Council $ 158,711 $ 168,774 $ 168,774 $ 174,794 $ (6,020) 103.6% City Clerk 560,078 632,229 625,117 558,189 66,928 89.3% City Attorney 850,566 868,194 868,194 896,859 (28,665) 103.3% City Manager 4,213,343 4,654,388 5,776,948 4,493,601 1,283,347 77.8% Finance 4,075,617 5,028,909 5,206,909 5,832,959 (626,050) 112.0% Police 14,867,148 16,391,387 16,854,833 15,682,313 1,172,520 93.0% Fire 9,112,628 9,587,713 9,677,794 9,487,371 190,423 98.0% Parks&Recreation 9,670,687 10,433,377 10,893,158 10,336,570 556,568 94.9% Library 6,934,581 7,325,426 7,358,906 7,225,899 133,007 98.2% Senior Center 1,032,310 1,082,805 1,109,305 1,053,569 55,736 95.0% Neighborhood&Development Services 5,858,970 4,915,066 5,700,640 5,162,438 538,202 90.6% Public Works 2,845,050 3,200,355 3,200,355 3,092,286 108,069 96.6% Transportation&Resource Management 653,947 692,290 744.790 708,629 36,161 95.1% Total General Fund 60,833,635 64,980,913 68,185,723 64,705,479 3,480,244 94.9% Special Revenue Funds 2100 Community Dev Block Grant Neighborhood&Development Services 706,002 805,974 1,190,352 1,075,683 114,669 90.4% 2110 HOME Neighborhood&Development Services 182,162 475,170 3,345,831 1,187,632 2,158,199 35.5% 2200 Road Use Tax Fund Public Works 6,647,987 7,279,259 7,301,260 6,976,428 324,832 95.6% 2300 Other Shared Revenue Neighborhood&Development Services 1,732,345 16,631,419 2,653,065 13,978,354 16.0% 2350 Metro Planning Ong of Johnson Cc Neighborhood&Development Services 759,804 845,692 845,692 769,755 75,937 91.0% 2400 Employee Benefits Finance 1,302,276 1,394,767 1,394,767 1,209,467 185,300 86.7% 2450 Emergency Levy Fund City Manager 280,977 518,692 646,171 562,813 (16,642) 103.0% 2500 Affordable Housing Fund Neighborhood&Development Services 873,449 1,000,000 1,000,000 1,086,455 (86,455) 108,6% 2510 Iowa City Property Management Neighborhood&Development Services 204,873 223,656 246,976 164,044 82,932 66.4% 26** Tax Increment Financing Finance 3,051,238 2,285,191 3,129,893 2,972,006 157,887 95.0% 2820 SSMID-Dovmtown District Finance 467,815 556,031 556,031 552,028 4,003 99.3% Total Special Revenue Funds 16,208,927 15,384,432 36,188,392 19,209,378 16,979,014 53.1% Debt Service Fund 5*** Debt Service Finance 13,185.763 12.952.813 13.171,641 13,165,630 6,011 100.0% Total Debt Service Fund 13,185,763 12,952,813 13,171,641 13,165,630 6,011 100.0°10 8 City of Iowa City Expenditures by Fund by department Fiscal Year 2023 through June 30, 2023 2022 2023 2023 2023 Actual Budget Revised Actual Variance Percent Enterprise Funds 710`Parking Transportation&Resource Management $ 4,136,165 $ 4,097,573 $ 4,119,574 5 4,041,399 $ 78175 98.1% 715"Mass Transit Transportation&Resource Management 12,558,148 8,490,957 8,583,516 8,842,384 (258,868) 103.0% 720'Wastewater Public Works 9,911,472 9,975,902 10,999,912 10,842,023 157,889 98.6% 730'Water Public Works 9,144,432 9,408,244 9,585,694 9,378,195 207,499 97.8% 7400 Refuse Collection Transportation&Resource Management 4,001,720 4,600,848 4,600,849 4,077,516 523,333 88.6% 750'Landfill Transportation&Resource Management 5,495,623 5,783,431 5,728,959 5,630,182 98,777 98.3% 7600 Airport Airport Operations 425,107 385,060 393,219 450,509 (57,290) 114.6% 7700 Storm Water Public Works 561,273 682,768 682,769 613,262 69,507 89.8% 79" Housing Authority Neighborhood&Development Services 11,745,588 10,500,330 10,550,447 11,920,963 (1,370,516) 113.0% Total Enterprise Funds 57,981,527 53,925,113 55,244,939 55,796,433 (551,494) 101-0% Capital Project Funds Governmental Projects 19,678,277 19,765,470 57,795,948 22,273,001 35,522,947 38.5% Enterprise Projects 7.241.237 27,590,750 33,874,402 10,266,461 23,607,941 30.3% Total Capital Project Funds 26,919,514 47,356,220 91,670,350 32,539,462 59,130,888 35.5% Total Budgetary Expenditures $175,129,366 $194,599,491 $264,461,045 $185,416,381 $ 79,044,664 70.1% Non-Budgetary Funds Expenditures Internal Service Funds 810'Equipment Public Works $ 4,639,406 S 6,119,417 $ 8,553,169 $ 6,338,809 $ 2,214,360 74.1% 8200 Risk Management Finance 1,528,964 1236,062 1236,062 1.196,091 39,971 96.8% 830*Information Technology Finance 2,645,066 2,591,813 2,828,831 2,784,592 44,239 98.4% 8400 Central Services Finance 220,080 211,987 227,273 199,503 27,770 87.8% 8500 Health Insurance Reserves Finance 9,339,230 12,123,573 12,123,673 10,701,680 1,421,993 88.3% 8600 Dental Insurance Reserves Finance 356,454 382,521 382,521 386.892 (4.371) 101.1% Total Internal Service Funds 18,729,201 22,665,473 25,351,529 21,607,568 3,743,961 85.2% Total Non-Budgetary Expenditures $ 18,729,201 $ 22,665,473 $ 25,351,529 $ 21,607,568 $ 3,743,961 85.2% Total Expenditures-All Funds $193,858,567 $217,264,964 $289,812,574 $207,023,949 $ 82,788,625 71.4% 9 Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT September 7, 2023 Building Statistics: August 2023 Attachments: Building Statistics: August 2023 ! ! ~9�aggaa9g� ©« e pww®x®wxw;gga, x© © c 9�9~aagagga= xxe; \ ME ® ewes»©wxw;ggg_� xpa xwC~©~©cw=agg� «ce o \ - - u \ � \ ` ! \/! \\ §/ \\ 9 : ` {){!!�!) ! ! ]\ ] )]|]|]]]I]]!!!!!!!; !!!!Z!z !z!! ;; — ) \ _ _ ( : ; ; u VE { — _ c. � } ƒ {} E \ ~ } Z o . ,* } ), \ 0 ) ) ( ( ( ( ( ( ( ( ( . \ � \ : # 2 O « � ) \ \ \ \ \ \ \ \ \ \ \ } \ \ \ \ 7 \ | ) ( \ \ \ \ \Vi ) ) \ ) \ j }� } � 21 _ - - { \ / Cc } \ } } } /{) \ \ \ \ \ \ ( \ \ \ ( \ ( \ ) \ ) ) } ( } \ \ \ \ \ - : � \ 0 ) ) \ 2 46 ® ! \ ; »� - } ) ) ) ) ) ) \ ) \ ) \ ) \ ) \ ) \ ) \ ) - ) \ \ \ \ \ \ \ \ / Z - � - ! ! ! [ : rl : l : ; ) / ) § \ ƒ \ ) \ ) \ ) \ ) \ ) \ ) \ ) \ ) \ ) \ ) \ ) \ 0 E \ \ } } \ \ \ \ \ } � \ / E / \ ) } ; ; z z - } \ / \ \) } } \ } \ ! \ \ \ \ \ \ ( \ \ \ ƒ \ \ \ } \ { \ \ ) ) \ \ \ \ \ \ \ ) \ ) \ {\ ) \ \\ ) ) Ln _ § ` ` § § / / } } / ! \ \ : ) : : ( ) ) § \ \ j\ } \} I ! ! ! ! ! ! \ ! / Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT September 7, 2023 Historic Preservation Commission: August 10 Attachments: Historic Preservation Commission: August 10 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION AUGUST 10, 2023 -5:30 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Deanna Thomann, Noah Stork, Jordan Sellergren, Andrew Lewis, Nicole Villanueva, Margaret Beck, Frank Wagner, Christina Welu-Reynolds MEMBERS ABSENT: Carl Brown STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Cecile Kuenzli, Donald McFarlane, Lena Michalek, Kevin Boyd, Karen Kubby, Regina Bailey, Ginny Blair CALL TO ORDER: Sellergren called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Cecile Kuenzli is a past member of the Historic Preservation Commission and in light of some recent events she recalls some words that Marla Svenson, who was hired multiple times by the City to survey neighborhoods for a possible designation as historic districts, said. She said that historic preservation begins with the zoning. To that end, Kuenzli is wondering if the Commission was consulted about the proposed citywide amendments to the zoning code or if they have examined the memorandum that the City sent to the Planning and Zoning Commission about proposed changes. Have they considered what effect these changes might have on historic districts and neighborhoods; would they stabilize neighborhoods or destabilize them? Is weakening design standards a good idea or not? Kuenzli shared with the Commission copies of the proposed changes in case members of the Commission hadn't seen it. She believes there's a meeting on September 5 to discuss these with Council. Donald McFarlane lives on Summit Street and two months from today, September the 911, will be the 50th anniversary of the designation of Summit Street Historic Area. He thinks Summit Street was the first historic area designated in Iowa City, quite possibly one of the first in Iowa. McFarlane stated he lives in a house that they raised their family in and he is very concerned about this document from planning and zoning. He noted it's been a very large amount of work and has been very well done and it's obviously been thought through very intensively. However, there are things missing from the document. The first is any evidence that reducing design standards actually increases the number of affordable housing, particularly in RS-5 levels, which is what Summit Street is. McFarlane stated RS-5 levels in Iowa City really can't be affordable, unless they become almost slums, the calculation is just not possible. The second absence in the report is the absence of the family house, there's almost no mention of family. For him, families owning and living in houses is the stabilizing force and is often the driving engine that makes Iowa City a great place to live long term. Families working hard to raise their families, that's where he wants to live. The third thing which is missing is historic preservation, it's only mentioned a couple of times, and sometimes it's mentioned rather oddly for commercial housing. Commercial housing generally is going to be one story of commercial space shops and then apartments above that, and for some reason they mentioned historic preservation for that. There is no mention about historic preservation with the other zoning changes, which he finds very concerning. Historic preservation is really a trust because nobody can guarantee the future or that their house will HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 2 of 9 be more historic, more valuable and more wonderful in 50 years than it was when this was passed. But there is a belief by this Commission and a belief by the homeowner of stability and enhancing beauty of neighborhoods, but it's not very carefully written in stone. Iowa City, for instance, could with a simple motion abolish the Planning and Zoning Commission, there is no general prohibition of that or it could certainly appoint its own members to be on the commission. Many town planners, including he suspects some people in Iowa City, regard historic preservation as inhibiting the natural growth of the City because it makes it hard to maintain and look after old buildings. They may also have a different agenda than that. So he is very concerned about this, maybe his concerns are overstated, but he urges all of them to very carefully to read that document and make marginal notes. He would really advise them to put this on the agenda to discuss the deficiencies in the report, or at least work through their networks to try to get historic preservation into the center and percolating throughout the planning and zoning document. CERTIFICATE OF APPROPRIATENESS: HPC23-0036: 738 Rundell Street— Longfellow Historic District (changes to previously approved front window configuration): Bristow began the staff report showing a map of the Longfellow Historic District and where this house is located. She stated this project first came to the Commission in December 2021 as a project to remove the attached garage, create a living space out of that and add a garage in the back by the alley. Per the zoning code, once there's no longer a garage there they must remove the driveway and the required parking per zoning means the garage is built on the alley. Bristow showed one of the project drawings that was submitted and then a photo-shopped image of removing the garage from the building. The approval involved creating a foundation area because the opening went all the way down to grade and originally involved adding to windows. The windows were approved to be aligned with the other residential living space windows on the house per guidelines. At one point during the project, Bristow stated the owners called her out to look at the project and instead of what had been approved, they had installed a header all the way across the entire wall. Because of that header, they would not be able to put the windows at the height that was approved. Because of the fact that this changed the configuration of the windows staff asked the owner to hire an architect to show that it was required to have a header of this size in the wall with separate window size openings. The owners did hire an architect who did provide documentation of the need. Bristow included the calculation showing that a nine foot opening does require a double 2 by 12 for a header and the documentation also talked about how by keeping this configuration of headers the windows would drop to a position which would align with the existing window around the garage. Therefore, currently the project is to approve the header and because of the fact that it won't align with the windows on the front of the house, it would need to be approved by exception to the guidelines. The project is removing the garage condition so the windows on the front should not align with the garage window around the side. Lena Michalek (Horizon Architecture) is the architectural designer with the company that had written the recommendation for this header. She has a master's degree from the University of Kansas and a certificate in historic preservation. She stated she is newer to Iowa City and not quite 100% familiar with the guidelines but can help answer any questions the Commission might have. Wagner asked what's going on above the second-floor framing and is there actually space up above that. Michalek stated there is some space up above that with a drop ceiling and she believes there's a bedroom in that upper area up above the garage. Thomann asked about the original structure of the house itself and was the garage was built on at some point. Bristow stated the garage was built with the house at the same time and the window HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 3 of 9 location on the garage is original to the home. Michalek stated the massing of the house, the main part of the house is front and center, but the garage, which was original to the house, is completely stepped back and the floor of the garage is stepped down and the floor of the bedroom is also stepped down. Therefore, the massing of the original garage is step back from the house so they believe that dropping the windows to match the original windows on the garage would fit with the overall massing of the original design. Also the existing header there, that 2 by 6 header, could be removed it's not there structurally anymore but then there would be a 5 inch difference if they were to align the windows to the bottom of the 2 by 12 header versus aligning it to the bottom of the 2 by 6 header. MOTION: Beck moves to approve a certificate of appropriateness for the project at 738 Rundell Street, as presented in the staff report through the use of an exception to the guidelines for structural requirements. Villanueva second. A vote was taken and the motion carried on a vote of 8-0 (Brown absent). HPC23-0040: 533 South Summit Street- (roof and columns for a side porch): Bristow noted this house is in the Summit Street Historic District on the corner of Bowery and Summit. The house has aluminum siding and an existing front porch. The proposal is to add to the stoop and create a porch out of it, which was always the plan. That would involve adding a small roof and columns to match the front porch. She noted the typical front porch is eight feet deep and this will be only four feet deep, the roof will be at the same pitch as the front porch but it won't extend as tall on the wall because it's a shorter porch. Bristow showed sketches of the proposal and noted the columns and the frieze board will match the front porch, and they propose to put a metal roof on it too. MOTION: Welu-Renyolds moves to approve a certificate of appropriateness for the project at 533 South Summit Street, as presented in the application with the following conditions that the porch roof slope matches the front porch, and the column locations match the historic porch. Thomann second. A vote was taken and the motion was denied on a vote of 7-0 (Wagner recused, Brown absent). Public Hearin — Discuss landmark des- nation for 715 North Dodge Street Bristow stated this property is the original Emma Goldman Clinic and the proposal is to designate this a local landmark property. The house is a bungalow with Craftsman influences, it's possible that it was a catalog home, it is located on the corner of the alley between Brown Street and Ronald's on North Dodge Street. It is located firmly in the middle of the Brown Street Historic District and is considered a key property. Within classifications, key properties are either very important to the community or they could be considered individually eligible for the National Register and also a local landmark designation. For this property, nothing will change about how the property is regulated, a key property is treated the same as a local landmark within the regulations, the designation is more about telling the story of Iowa City. Bristow showed some more images of the structure and noted it is very intact and has architectural integrity. Bristow next read through a document former Commission member Kevin Boyd wrote, he had been working with the Emma Goldman Clinic regarding their anniversary. The Emma Goldman Clinic was founded in 1973 by a group of 10 local college age feminist women who decided in the wake of the HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 4 of 9 January 1973 Landmark US Supreme Court Case Roe vs. Wade to promote to provide health care services differently to women. These Founders created a clinic focused on feminist health care - health care for and by women, delivering health care as a woman would have to receive it. It was a pioneering and radical approach to health care at the time. The Emma Goldman Clinic opened at 715 North Dodge on September 1, 1973, less than eight months after the Supreme Court decision. It was the first feminist health care clinic in the Midwest and just the fourth in the country- the other three were in California. The house itself was a symbol of health care done differently, a place that removed the power dynamic of traditional male-dominated health care. The Founders knew they needed a place to house the new approach to health care, so they pooled their resources to purchase the property and fund the startup costs. Roxie Tullis, one of the founders, used the death benefit of her husband, who died in the Vietnam War. Others got small loans from family and friends. One of the parents paid the women to paint their house rather than give them a loan. The property at 715 North Dodge was selected out of necessity and opportunity. The Collective needed a property that was zoned commercial, close to campus, and affordable. The vernacular house, heavily influenced by the craftsman style, was built around 1920. By 1973 it was being used as a rental property with three furnished apartments, one on each floor and a third in the basement, and it was for sale. The owners also wanted to leave the furniture behind so not having to furnish the clinic was a selling feature. The basement apartment continued to be rented and provided additional income for the clinic in the early days. Once the property was acquired, the Founders went to work to prepare for the clinic's opening. They were a collective, so each decision was made collaboratively, all were equal in the decision making. One of the easier decisions was the namesake, Emma Goldman, a feminist pioneer in women's health care, among other things. FBI Director J. Edgar Hoover called her the most dangerous woman in America. She spoke to the power dynamics the Founders were trying to change. By September 1, the clinic opened at 715 North Dodge Street six women had appointments for the first day. They built a comprehensive women's clinic providing abortions, birth control consultation, gynecological care, self-exam clinics, breast screenings, alternative counseling, positive pregnancy groups, well-child clinics, and a 24-hour hotline. All patients had a patient advocate. The nature of the property, a home in a neighborhood, was part of the point to provide an atmosphere that was welcoming, familiar, and removed the power dynamic of a traditional medical office. The house also emphasized that their services were routine health care procedures. One of the founders, Deborah Nye, said in 1973, "We want the women to be in a comfortable, cheerful surroundings because it's not a serious operation, it's a minor operation". Press account described the waiting room that could be anyone's living room highlighting the art, books, thriving plants, throw pillows on chairs, and classical music playing in the background. The kitchen was converted to a laboratory but retained the cabinets and countertops. Upstairs, exam rooms looked like bedrooms they once were with floral curtains and hardwood floors and canvas director chairs. The Emma Goldman Clinic was home to protests and even an attempted firebombing in the early morning of June 13, 1978. Three Molotov cocktails from a gasoline-filled wine bottles were thrown at the clinic, one landed on the roof and did minor damage, one rolled off and caused minor fire damage in the yard, and a third didn't explode. No one was charged. A month later the community held a rally supporting the Clinic. One of the many times the community rallied to support the Emma Goldman Clinic. As the original Emma Goldman Clinic expanded it acquired the home just south of 715 North Dodge Street. By 1985 they purchased and move to a former pediatrician's clinic in North Dubuque Street. Originally called the Emma Goldman Clinic for women, eventually the name changed to just the Emma Goldman Clinic to be more reflective of the comprehensive services it provides. HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 5 of 9 Eventually the house at 715 North Dodge was converted back to a single-family home. It looks much like it did in 1973 with some modest changes, the commercial railings were removed, the front porch opened and the synthetic siding removed. The original Emma Goldman Clinic for Women signage was moved from 715 North Dodge but is on display at the current Emma Goldman Clinic. The 10 founders include Ginny Blair, Robin Christiansen, Melissa Farley, Diane Greene Lent, Darca Nicholson, Deb Nye, Patty Pressley, Carmen Salas, Roxy Tullis, and Barb Yates. Bristow stated for landmark designation in Iowa City the Commission has to determine if the property meets two general criteria A and B, that it is significant to American and/or Iowa City history, architecture, archaeology or culture, and possesses integrity of location, design, setting, materials and workmanship. It then needs to meet at least one of the other criteria (C-F). Staff recommends that it would meet the criteria for architecture and because of its integrity. The main point of this landmark designation though would be criteria C as it is associated with events that have made a significant contribution to the broad patterns of our history. Sellergren opened the public hearing. Kevin Boyd stated at his final meeting on this Commission, just two months ago, he talked about the importance of telling a fuller history of Iowa City and making sure to preserve and share the City's history that reflects the values in the community as it exists today, and has always existed. Boyd noted they are at the critical 50-year mark, an important point in historic preservation from the 1970s in Iowa City where activism and the struggle for social justice really settled here and many of the individuals and groups contributed to the history. This is an opportunity to highlight that history and one of the work plan goals is identifying opportunities to highlight Iowa City's history as a leader in social justice, racial equality and human rights and preserve the stories and structures that helped define that history. This nomination fits that objective. This project got started before he left the Commission and it's an opportunity to add a unique Iowa City story. The story of these Founders, radical college-age feminist badasses, who 50 years ago this month were preparing to open the Emma Goldman Clinic. When he researched the history he was really in awe of the Founders and how much they were able to accomplish in such a short period of time, and how they work together to do it, how really radical it was, and also how relevant that fight and those works still feels today, 50 years later. The Founder story along with the property at 715 North Dodge, which is a residential home, is so much part of Iowa City's history it deserves to be among the properties listed as Iowa City Landmarks. He urges the Commission to support this landmark nomination and also wanted to thank the property owners Jennifer and Benton for their open mindedness and support sharing their property's history. Karen Kubby stated besides being a community member who's interested in historic preservation, she was the director at the Emma Goldman Clinic from 1999 to 2008. She remembers in the early 1980s, being a young person trying to prevent fire-bombing by just being at the clinic all night, moving around a lot, dancing and walking around and trying to stay up because at that point the anti-choice movement didn't want to hurt people, so she was trying to protect the property. Kubby has a long history with the Clinic and the Clinic is now the oldest reproductive healthcare nonprofit in the country that provides abortion care, those California clinics that were nonprofits no longer exist. There's lots of reasons why clinics close and throughout history the people who have worked at the Clinic and run the Clinic have been really wonderfully stubborn and have fought violence and threats and changes in health care and changes to the internal structure that were really hard for the Clinic. This is really a landmark for the country, at some level since it's the oldest clinic, and there'll be lots of activities for celebration come early September. Kubby also hopes the Commission will approve this and also wanted to thank Kevin Boyd, and this Commission, or the value of looking at not just the grandiose places, but those places that are from a wide variety of the community. HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 6 of 9 Regina Bailey is currently helping the Clinic work on their 50th anniversary celebration and can't tell them how significant this nomination is to the Founders and the early staff as the early Collective Member as they consider their 50th anniversary, she worked at the Clinic in the early 90s, and its significance to this community. She grew up in Iowa City, its significance to this community merits this designation. Additionally, if the reading of that history gives a little bit of curiosity about the Clinic she invites them to an event at Film Scene on September 3 for a documentary called From One Place To Another that was created in the early 90s talking about the founding of the Clinic. The event is at 3:30 on Sunday afternoon of Labor Day weekend and it's a great film which will give a sense of what it took to create the Clinic and how this collective group of women could create it so quickly. By designating this as a Landmark its a reminder of the social justice history in this community and it's also a reminder of the incredible things that small groups of people with great ideas can do in a short amount of time and make a huge difference not only in the community, in the state, but in the country. Kubby was remiss and wanted to let everyone know that one of the founding members is here in the audience, Ginny Blair, who's been in this community this whole time and has worn many hats, but a founding member of the Emma Goldman Clinic is a big one. Sellergren closed the public hearing. Thomann noted she learned so much and it's great to have this information and the house itself is gorgeous but with the history, of course this makes sense. MOTION: Wagner moves to approve the designation of 715 North Dodge Street, original Emma Goldman clinic as an Iowa City historic landmark based on the following criteria for local designation, criteria A, B, C and E. Welu-Renyolds second. A vote was taken and the motion was approved on a vote of 8-0 (Brown absent). REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect-Chair and Staff review HPC23-0038: 804 Iowa Avenue — College Hill Conservation District (railing and stucco repair or replacement): Bristow stated this house has a screen in porch where they tried to work with the architecture and now it has some porch repairs needed and some of the railing will be replaced and just some other basic porch repairs. Some area of the stucco had been replaced with a fake stucco at one point in time, and it's failing and the railing is a little wobbly as it is the original railing from 1966. Minor Review -Staff review HPC23-0027: 331 South Summit Street—Summit Street Historic District (rear deck addition): Bristow stated this was adding a deck on the back of the house. HPC23-0034: 614 North Johnson Street— Brown Street Historic District (roof shingle replacement, radon mitigation installation, chimney repair): HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 7 of 9 Bristow stated this is one of three 1840 sandstone houses in town. It needs a lot; it needs a new roof and some tuckpointing of the chimney. They will install a RADON Mitigation. HPC23- 0039: 420 North Gilbert Street— Northside Historic District (front step replacement): Bristow stated this house is just getting wood stairs instead of the cast precast concrete stairs. CONSIDERATION OF MINUTES FOR JULY 13, 2023: MOTION: Beck moves to approve the minutes of the Historic Preservation Commission's July 13, 2023, meeting, as written. Villanueva seconded the motion.The motion carried on a vote of 8- 0 (Brown absent). COMMISSION DISCUSSION : Bristow stated the Historic Preservation Awards will be handed out on September 28 at the Highlander. People have until August 24th to respond and at that point staff will start making the presentation and asking for photos. This is the 40th annual ceremony and Friends at Historic Preservation and the City are both paying for light refreshments and then they'll have the presentation and then they'll have the cash bar in the lounge open after that. Other announcements, the director of Corridor Can is setting up a community engagement festival called Can-Con 2023, it will be held in the Ped Mall and the library on Sunday, August 27. They are trying to increase engagement with City government so they sent this around hoping they might get some interest from commissioners to potentially sit at a table as representatives of the commission during the festival. If anyone is interested let Bristow know. Bristow noted regarding the zoning proposal if the Commission wants to put it on the agenda please let her know and they can put it on the next agenda. She knows a little bit about the zoning code changes. One, there is a zoning code currently that a duplex can only be on a corner, the zoning code will change so there can be a duplex in the middle of the block. The effort is to increase density of housing, the lot would still need to meet all of the requirements that the zoning code has for a duplex. Bristow stated there has been some concern based on the emails and calls that she's gotten that this will suddenly lead to demolitions in districts and people building duplexes and ignoring the guidelines. Bristow stated they can regulate that within a historic district so there's still not really the possibility of demoing something in the middle of a block to build a new building. Sellergren asked if there might be the possibility of adding a door or something and converting properties to duplexes. Bristow stated the guidelines are clear about not adding a second front door to a house. The historic district preservation overlay still applies. The other issue this has brought up Bristow explained is that currently if someone has an accessory dwelling unit, like on the second floor of a garage or something like that, it is allowed only in certain zoning areas, and they are increasing the areas where that can happen. It would be someone either adding living space to an existing garage that is already big enough to do that or there could be someone wanting to take down a garage to build a garage with an accessory dwelling unit. Again, it would again fall under the Commission's purview for review of both the demolition and the new construction. There is also some change to the height limitations she can't remember the exact change there but is sure that it was spawned by concerns about a new house going up adjacent to the Northside Historic District recently. So it's up to the Commission whether or not they want to have HISTORIC PRESERVATION COMMISSION August 10, 2023 Page 8 of 9 further discussion. Otherwise, it is going to Council so it might be good to watch or attend the Council meeting and speak up. ADJOURNMENT: Wagner moved to adjourn the meeting. Thomann seconded.The motion carried on a vote of 8-0 (Brown absent). The meeting was adjourned at 6:37 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2022-2023 TERM 8/11 9/8 10/13 11110 1/12 2/9 3/22 4/13 5/11 6/8 7/13 8/10 NAME EXP. BECK, 6/30/24 X X O/E X X X X X X O/E X X MARGARET BOYD, KEVIN 6/30/23 X X X X X X X 0/E X X — — BROWN, 6/30/23 O/E X X X O/E O/E X X O/E X X O/E CARL LARSON, 6/30/24 O/E O/E d KEVIN SELLERGREN, 6/30/22 O/E X X X X X O/E X X O/E X X JORDAN STORK, NOAH 6/30/24 X X X X X X X O/E X X X X THOMANN, 6/30/23 X X X X X X X X X X X X DEANNA VILLANUEVA, 6/30/25 X O/E O/E X X X X X X X X X NICOLE WAGNER, 6/30/23 X O/E X O/E X X X X X X O/E X FRANK WELU- 6/30/25 X X O/E X X X X X O/E X O/E X REYNOLDS, CHRISTINA LEWIS, ANDREW — - X X KEY: X = Present d =Absent O/E= Absent/Excused --- = Not a member