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HomeMy WebLinkAbout2023-10-19 Info Packet � r rrr®��� City Council Information Packet CITY OF 10"IA CITY October 19, 2023 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Draft Minutes IP2. Airport Commission: September 14 IP3. Climate Action Commission: October 2 October 19, 2023 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT October 19, 2023 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule 'quit Subject to change CITY OF IOWA CITY October 19,2023 Date Time Meeting Location Monday, November 6,2023 4:00 PM Special Formal City Hall,Emma J. Harvat Hall Work Session 410 E.Washington Street 6:00 PM Formal Meeting Tuesday, November 21,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 12,2023 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,January 2,2024 8:OOAM Special Formal City Hall,Emma J. Harvat Hall Organizational Meeting 410 E.Washington Street Tuesday,January 2,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,January 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Saturday,January 20,2024 8:00 AM Budget Work Session City Hall,Emma J. Harvat Hall 410 E.Washington Street Wednesday,January 24,2024 2:00 PM Budget Work Session(CIP) City Hall,Emma J. Harvat Hall 410 E.Washington Street Tuesday, February 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, February 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, March 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 2,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 7,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT October 19, 2023 Airport Commission: September 14 Attachments: Airport Commission: September 14 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION September 14, 2023— 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Ryan Story Members Absent: None Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Matt Wolford, Carl Byers, Sam Brooks, Erin Sullivan, Chrissy Canganelli, Kevin Bailey Via Zoom: Carolyn Sponza, Ron Roetzel, Ryan Anderson, Jeff King RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:00 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Tharp noted a couple of corrections in the draft minutes. Lawrence moved to accept the minutes of August 10, 2023 as amended, seconded by Pfohl. Motion carried 5-0 PUBLIC COMMENT - None ITEMS FOR DISCUSSION J ACTION a. Unhoused encampments (Stevens Drive/Sturgis Ferry)—Tharp stated that they had seen a growth people camping in the area and that the environmental concerns had returned. Bailey stated that he believed there were 12-15 people actively camping. Tharp noted that the City had further conversations with the Iowa DNR representative. Tharp also stated that people were beginning to camp on the west side of the river at the Sturgis Ferry park area and that there were approximately 4- 5 people there. Tharp also noted that a complaint was made to the FAA regarding people camping under the RPZ. Tharp stated that the FAA reached out to him to say the complaint had been made and asked for an update of the situation. Tharp stated he provided additional information to the FAA and that members from Kansas City office had also been at the airport in the morning and he had taken one of the members to the Sturgis Ferry location so they could see some of what was happening. Sullivan described some of the situations that those in the camp are experiencing and the barriers to housing that exist. Story stated that he was hoping they could get some guidance from the City Council or other City staff that is setting the policy as a whole. Tharp stated that there is a city working group having Airport Commission September 14,2023 Page 2 of 6 discussions regarding the unhoused issue in the city. Tharp stated that in his time at the airport this is the most unhoused people and locations he's seen in the city. Tharp noted that his concern at the moment is that while there's no good resolution, they have the option to do things on their timeline, a controlling agency could come in and dictate a timeline that might not be the best for those involved. Bishop asked about any liability concerns to which Schwickerath responded. Bailey noted they he discusses safety issues with the people in the area. Orozco asked about the impact to area business. Tharp noted that some businesses have put up fencing and Bailey noted that some have been locking doors during the day. Bishop asked about if they were to clear the encampment where would the individuals go. Story stated that his desire was for the City Council to be making this type of decision. Lawrence stated that his concern was with protecting the airport but also that Sullivan had stated that having an eviction on a person's record would be detrimental to their ability to get assistance. Members discussed how to give the message that they were going to clean up the area and that people needed to leave before they had to use formal processes. Tharp noted that he and Schwickerath had discussed the legal timing for things to happen. Tharp described the process for the Commission. Bailey described how the processed worked at a separate location within the City. Members asked questions regarding the legal process to which Schwickerath responded. Members discussed the timeline and aligning it with the opening of the winter shelter on December 41. Canganelli discussed how the winter shelter operation works. Members continued to discuss the timeline for when to post notice and to file the necessary steps for an eviction. Bailey discussed his outreach to the business owners and how he takes the messages from the Commission meetings to them. Members discussed a motion to authorize action if needed. Bishop offered a motion to allow Tharp and Schwickerath to take action if directed by FAA or DNR and that otherwise for Tharp to use his best judgement to respond to external pressure. Motion was not seconded. Members discussed the motion and revisions to it. Lawrence offered a new motion to allow Tharp and Schwickerath to post notices on December Is', and to have Bailey and Brooks spread that message. The Commission also authorized Tharp and Schwickerath to take action to respond to a controlling entity and if determined to call a special meeting for Commission action. Seconded by Pfohl, motion carried 5-0 Lawrence asked to have more frequent updates so the Commission could maintain awareness of the situation. b. Hangar A Mural Project — Tharp stated that the mural was started and well underway. c. Airport Construction Projects: L FAA grant projects 1. Runway 25 Threshold Relocation—Tharp stated that they still had some lights left to install due to the supply issues. 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated they were just waiting for next spring with the contractor. 3. Terminal Area Study— Sponza walked the Commission through a summary of the survey results and structural findings. She stated that Ryan would then walk through the landscaping. Sponza discussed the survey results with the Commission. Byers noted that they had news coverage with the open house meeting and that it generated a few more survey responses. Bishop noted that the Airport Commission September 14,2023 Page 3 of 6 structural engineering evaluation found that if they wanted to expand upward on the existing structure,they would need to include reinforcement of the structure but otherwise there were no major concerns regarding the existing facility. Anderson gave an update on the landscaping concepts developed from comments received. Anderson stated that the takeaways from the survey were that additional parking was needed, and that alley concept was favored. Also, commenters wanted to maintain a 2-way route to the south hangar area rather than having to go around the entire traffic circle. Anderson highlighted the features of the new layout plan with the Commission. Anderson noted that the area for the solar power field to happen but also to happen over a parking structure. Anderson described signage at the frontage road along with an accessible sidewalk for the entrance and a future connection to trails. Lawrence asked if the parking area under the solar power area maintained the necessary space for the planned array. Anderson stated it did and that it incorporated more space than what was originally proposed. Members discussed the layout of the parking areas and other landscaping. Anderson asked Commission members about some monument concepts to which the Commission responded. Lawrence asked about what impact the layout in the concept did to the existing plans for the solar power project and if Tharp was asking for a hold on current plans. Tharp responded that the phase of the solar power was a couple of years out and while he still needed to confirm with the solar consultant, this shouldn't impact the project. Sponza then walked the Commission through the different building options. Sponza noted that based on the comments and needs data the building needed approximately 1800 to 2000 more square feet. Sponza described each of the proposed options for expansion and construction of a new building showing potential layouts. Members discussed features of each option. Members chose by consensus to move forward with the concept of a new building. Tharp then discussed the grant process and the necessary steps they'd need to get through in order to construct any of the options. Tharp stated that they would not be ready to apply for a construction grant, but could apply for a planning grant to get through the environmental and historical review processes and then design and bid the preferred option. Members discussed the difference in the options labeled 3e and 4 which were a remodel of existing building and a brand new building. Orozco moved to accept option 4, seconded by Bishop. Motion carried 5-0. 4. Solar Power Project — Tharp stated that the consultant has submitted everything to the FAA for the environmental review. Tharp noted that as part of the process there's a public comment period needed. Tharp stated he was asking for approval to publish that notice. Airport Commission September 14,2023 Page 4 of 6 a. Consider a resolution approving publication of notice of floodplain encroachment. Bishop moved resolution #A23-17, seconded by Pfohl. Motion carried 5-0 ii. Iowa DOT grant projects 1. FY23 Program — a. Terminal Building Improvements—Tharp stated they have the contract for the building improvements and that the cost was $15,200. Lawrence moved to authorize the chair to sign the contract,seconded by Bishop. Motion carried 5- 0 b. WayfindinglSignage — Tharp noted that they sent the signage materials to a number of contractors, but the only response they received suggested a change in materials to use an acrylic structure. Bishop asked about just not doing the project given the consideration of the changes. Lawrence moved to terminate the project and return remaining money to the state, seconded by Orozco. Motion carried 5-0 iii. AirporttLocally Funded Projects— none iv. Future Projects— none d. Airport"Operations" I. Budget — Tharp stated that the budget kickoff is the 271 of the month and that's when they'd get their information. Tharp stated that Lawrence and Orozco were the standing budget committee and that they'd most likely need to have things ready for the October meeting. Orozco stated that meeting in person is what they were thinking about so they can get it done in one session. ii. Management— 1. Sept 19th meeting with Council —Tharp stated that next Tuesday was the meeting with the City Council and the presentation of the strategic plan. Tharp noted that he would reach out to the City Manager's to see if there was an opportunity to discuss the unhoused situation. Members discussed the meeting details and what to expect. Tharp stated he was expecting a 15-20 minute conversation and suggested that they highlight things that matched up with the Council's strategic plan, like the solar power project, the art mural. Tharp noted that the Council would have a copy of the plan as part of their packet. iii. Events — Tharp stated that they had a couple of events left. Tharp stated that the pancake breakfast had one of the best turnouts in his recent memory. 1. Autocross—Oct 1 2. Pancake Breakfast—August 27 3. Climate Fest Film Night—Sept 21 e. FBO t Flight Training Reports— i. Jet Air — Wolford stated that they had brought over some staff from Galesburg to support the breakfast preparation. Wolford stated that they were planning for a flyover of the upcoming football game. Airport Commission September 14,2023 Page 5 of 6 f. Commission Members' Reports—Orozco noted that she wouldn't be available for the next meeting. Story noted that his hangar cookout was occurring on Saturday. g. Staff Report— none SET NEXT REGULAR MEETING — Members set the next meeting for October 12. ADJOURN Bishop moved to adjourn, seconded by Pfohl. Motion carried 5-0 . Meeting adjourned at 8:40pm CHAIRPERSON DATE Airport Commission September 14,2023 Page 6 of 6 Airport Commission ATTENDANCE RECORD 2022-2023 TERMcN o 0 0 0 0 0 0 0 0 o e co w N W W A to N 6) -4 0`o C —3 Ge W O Oo w wKi W N wNOo W O a NAME EXP. ni N N N N W W W W K-3 W W W W W f Varren 06/30/26 iishop X X X X X X X X X X X X X X X X Icott Clair 06/30123 X X X O/E X X X X X O/E O/E X/E O/E NM NM NN ;hristopher 06/30/25 X O/E X X X X O/E X O/E X X X X X X X awrence lellecktra 06/30/24 lrozco X 0/E X X X X X X/E O/E O/E 0/E X X X X X udy Pfohl 06/30/26 X X X X X X X X X X X X X X X X Cyan Story 06/30/27 Not A Member X O/E X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S =Absent, not a member of the subcommittee Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT October 19, 2023 Climate Action Commission: October 2 Attachments: Climate Action Commission: October 2 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION OCTOBER 2, 2023 -3:30 PM — FORMAL MEETING EMMA J. HARVART HALL MEMBERS PRESENT: Michal Eynon-Lynch, John Fraser, Ben Grimm, Wim Murray, Michelle Sillman, Gabriel Sturdevant, Brinda Shetty, Matt Walter MEMBERS ABSENT: Jamie Gade, Matt Krieger STAFF PRESENT: Sarah Gardner, Daniel Bissell, Megan Hill, Diane Platte, Kent Ralston OTHERS PRESENT: Hannah Cargo (University of Iowa), Lizzy Fitzsimmons (Green Iowa AmeriCorps), Emma Schima (Green Iowa AmeriCorps) CALL TO ORDER: Eynon-Lynch called the meeting to order. APPROVAL OF SEPTEMBER 11, 2023 MINUTES: Shetty moved to approve the minutes from September 11, 2023 with a noted correction to the attendance sheet on the final page. Walter seconded the motion, a vote was taken, and the motion passed 8-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting (Staff): • Gardner included "state of local climate planning" report in the agenda packet. Upcoming Events: • Homecoming Parade on October 6 —commissioners are invited to participate • EPA Compost Facility Grant Ceremony on November 8—date is still tentative UNFINISHED/ONGOING BUSINESS: Climate Action and Adaptation Plan Updates and Discussion: • Gardner invited commissioners to ask questions about the quarterly report of CARP updates. • Shetty asked about the meeting discussing community-based solar. Gardner shared that staff reached out to the Iowa Energy Office to get updates on the rollout of HEEHRA rebates and learned about a community solar proposal the office is putting together under the Solar for All grant program. Currently under MidAmerican's tariffs community solar is not possible in Iowa City. If Iowa is awarded a Solar for All grant, changes would Climate Action Commission October 10, 2023 Page 2 of 5 be required to allow local residents to participate in community solar. Staff have stayed in contact with the Energy Office to continue the discussion. • Shetty asked if the compost grant is earmarked for equipment(large-scale). Gardner noted that Jen Jordan is presenting at next month's meeting to offer more details. Gardner explained the grant will expand the footprint of the compost facility as well as help provide equipment upgrades. • Fraser commented upon the challenge of communicating with climate deniers. Grimm noted that the language of leaving a place better than how it was found sometimes gains traction. Metropolitan Planning Organization of Johnson County Presentation (Ralston): • Ralston described the Metropolitan Planning Organization's definition, role, and activities, as summarized in the power point slides. Ralston offered to answer commissioners' questions. • Fraser asked if the 5-year plan was revisited more frequently than every 5 years, noting that EVs might require technical changes sooner. Ralston noted that the DOT produced a publication to help planners prepare for EV adoption. • Sillman asked if more EV chargers are in the plans for public ramps. Ralston explained the MPOJC does not manage parking ramps but can assist Transportation Office with grant-writing. • Grimm asked if grants have sustainability regulations built in to make sure the funding is going toward sustainable efforts. Ralston noted there are not many built-in rules for grant funding federally, but internally, the office produces its own environmental criteria for awarding grants. • Grimm asked if Iowa City's Climate Plan influences the MPO work in neighboring communities without climate plans. • Shetty asked if MPOJC does traffic and pedestrian studies on the Ulowa campus. Ralston explained the MPOJC board includes a university representative and the office helps the university as asked. • Sturdevant asked about the tools for counting vehicles, pedestrians, riders. • Sillman asked if the university could apply for a grant from the MPO to install EV chargers in parking lots. Ralston affirmed they could. Grimm asked if that was true of the school district as well; it is not. • Eynon-Lynch asked if the MPO have a role to play in reducing the number of cars on the road. Ralston noted that the organization is pushing alternative modes of transportation, building roundabouts, building bike trails and on-street bike infrastructure. MPO is directed by a board of elected officials who ultimately decide their marching orders. • Fraser asked how the commission might be helpful to MPOJC and vice versa. Ralston responded that MPOJC can provide data, and the Climate Action Office already is largely able to access it. The commission can help MPOJC by staying in communication with elected officials. As an example, the Passenger Rail Service study looked at connecting North Liberty and South Iowa City via the CRANDIC line; several communities needed to collaborate for that study. Commissioners are invited to attend MPOJC community meetings. Visioning indicators of success in built environment: • Gardner provided an overview of the visioning exercise: If we are successful in implementing all the measures contained in the Climate Action and Adaptation Plan, what does the community look like in 2050 (first) and 20307" She asked Commissioners 2 Climate Action Commission October 10, 2023 Page 3 of 5 to Imagine their own neighborhoods, noting next the group would envision a neighborhood in another part of the city, commercial district, industrial districts. • Gardner led Commissions to respond to a series of prompts: o In your own neighborhood, what works currently and will continue to exist in 2050? o What kinds of buildings do you see (in 2050)? o What modes of transportation do you see? o In what ways do the buildings you're envisioning help reduce emissions? o In what ways are the buildings adapted to a hotter, wetter environment? o In what ways do transportation modes mitigate emissions? o In what ways are the vehicles or street networks adapted for a hotter, wetter environment? • Gardner invited Commissioners to look over their notes and share what the three most significant details were • Sturdevant noted safer areas (wider sidewalks, buffered bike lanes), a lot more solar(in shared green spaces due to more community gardens), rain collection for the gardens • Fraser envisioned fewer cars, enhanced walking and bike paths, more EVs, more energy-efficient homes and more homes being retrofitted for efficiency, more trees planted (in all areas), more solar. • Walter envisioned smaller, more appropriate-sized living. Smaller, more efficient vehicles and if they are large, they are electric. Smaller homes on smaller lots with climate- appropriate (drought-tolerant) yards with prairie plants. Wider sidewalks to facilitate walking and biking. • Grimm described walkable communities that are mixed-use with commercial presence around residential, more natural (water-conserving) environments • Shetty agreed with mixed use, with a park, community garden, grocery store within a 15- minute walk. More shade trees. Reflective paint or green rooftops on houses. Cool pavement on streets. • Sillman envisioned the road leading to her neighborhood would be no longer 55mph so that neighbors could be more connected to the rest of the city via scooter or bike. Narrower streets with more room for bike paths. Community garden or green space. Street lights that are motion-activated rather than on all the time. • Murray seconded the idea for buffered bike paths. Fewer cars and smaller houses. A neighborhood car(collectively owned). Communal guest house so that families could host guests but utilize a smaller house the rest of the time. • Gardner asked if"smaller housing" meant single-family homes, apartments, duplexes, quadplexes, townhouses. • Eynon-Lynch echoed support for pooling resources. Different ways of re-localizing power within communities through the following: urban food production, community solar, diversifying power sources, human-scaled design of neighborhoods through narrower, shadier streets, mixed-use neighborhoods on a small scale. NEW BUSINESS: • none RECAP: • Confirmation of next meeting time and location: 3 Climate Action Commission October 10,2023 Page 4 of 5 o Monday November 13, 3:30-5 p.m., Emma J. Harvat Hall • Actionable items for commission, working groups, and staff: Gardner asked commissioners to imagine another's neighborhood, two commercial sectors (downtown and Highway 6), and the industrial sector with these indicators of success in climate action. ADJOURNMENT: Sillman moved to adjourn, Shetty seconded the motion. A vote was taken, and the motion passed 8-0 at 5:09. 4 Climate Action Commission October 10, 2023 Page 5 of 5 CLIMATE ACTION COMM ISSIONATTENDANCE RECORD 2023 tD CCn M W O ,.J N t0 6� O) W Com? O I -' N NAME TERM EXP. N Cn 0 0 0 0 0 o N o N N N N N N N N N N N N N N N W W co W W W W W W W Michal Eynon-Lynch 12/31/2024 X X X X X X X NM X X X X Elizabeth Fitzsimmons 12/31/2025 X X X X X NM O/ X E John Fraser 12/31/2024 X X X X X X O/E NM X O/E O/E X Jamie Care 12/31/2025 X X X X O/E NM X X X O/E Ben Grimm 10/31/2023 X X X X X X X NM X O/E X X Clarity Guerra 12/31/2022 X X Kasey Hutchinson 12/31/22 X X Matt Krieger 12/31/2023 X X X X X X X NM X O/E X O/E Wim Murray MidAmerican X X X Rep Michelle Sillman 12/31/20025 X X X O/E O/E NM X X X x Brinda Shetty UI Rep X X X O/E X X X NM X O/E X X Gabe Sturdevant 12/31/2024 X X X X X X X NM X X X X Matt Walter 12/31/2023 X X X X X OJE X NM X X O/E X KEY:X= Present 0 =Absent 0/E =Absent/Excused NM= No Meeting * No longer on Commission 5