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HomeMy WebLinkAboutPAAC Agenda Packet 12-7-23Public Art Advisory Committee Thursday, December 7, 2023 3:30 PM Emma Harvat Hall City Hall, 410 E. Washington AGENDA 1. Call to order 2. Public discussion of any item not on the agenda 3. Consider minutes of the November 2, 2023 PAAC Meeting 4. Discuss 2024 Public Art Matching Grant Program 5. Staff updates 6. Old or New Business 7. Adjournment If you will need disability-related accommodations in order to participate in this program/event, please contact Rachel Kilburg, Assistant City Manager at 319-356-5014 or rkilburg@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT, p.1 Public Art Advisory Committee Mtg, 11/2/2023 Minutes Public Art Advisory Committee November 2, 2023 Emma Harvat Hall Public Art Advisory Committee Members Present: Ron Knoche, Steve Miller, Andrea Truitt, Anita Jung, Nate Sullivan, Jeremy Endsley (remote) Members Absent: Jenny Gringer, Juli Seydell Johnson Staff present: Rachel Kilburg Public Present: Ray Michels, Ethan Wyatt Call to Order Miller called the meeting to order at 3:34 p.m. Public Discussion of Any Item Not on the Agenda None. Consider minutes of the September 7, 2023 PAAC meeting. Truitt moved and Sullivan seconded that the minutes from the September 7, 2023, meeting be approved. Motion passed (6-0). South District Bus Stop Bench Project Michels and Wyatt presented an updated budget proposal (attached to the meeting minutes). Jung expressed concern over the budget nearly doubling and noted that more precise budget estimates are still dependent upon a new bus stop location being selected. Michels described their process for narrowing down possible stop locations and shared that proceeding with the hand design is a top priority of the South District Neighborhood Association. Miller asked about the artists’ confidence in the budget, and Michels described how he developed cost estimates. Endsley asked whether existing concrete slabs at the bus stop could be used as the foundation and Michels explained they are not adequate to support the proposed structure. Kilburg reviewed the current status of the Public Art budget, noting approximately $20,000 in unencumbered funds. Miller expressed support for increasing the project budget. Jung made a motion to increase the project budget up to, but not to exceed, $24,000, Endsley seconded. Motion passed (6-0). Kilburg stated staff will work with the artist team to continue advancing the project and provide routine updates to the Committee. Consider Lucas Farms Neighborhood Indigenous History Art Project RFQ Kilburg reviewed the draft RFQ and late handout of specific criteria requested for inclusion by the Lucas Farms Neighborhood Association (attached to the meeting minutes). Committee members discussed the proposed timeline and suggested an extension in order to conduct additional outreach targeting Indigenous populations. DRAFT, p.2 Public Art Advisory Committee Mtg, 11/2/2023 Endsley asked for clarification about how the art installation is expected to incorporate wayfinding. Kilburg explained the long-term vision of the neighborhood is that this installation would serve as the main attraction or “first stop” of broader neighborhood wayfinding signage to be built out in future phases. Committee members agreed the RFQ needed edits to clarify the role of wayfinding and type of art project being sought. Truitt noted the additional funding previously reallocated to this project should be incorporated. Sullivan made a motion to approve the RFQ with edits, Jung seconded. Motion passed (6-0). Kilburg noted she may have to shift the timeline depending on when she was able to obtain clarification from the neighborhood. Miller stated an early January submission deadline would be preferable. Committee members asked Kilburg about the budget timeline, and Kilburg explained discussion of the Fiscal Year 2025 budget could take place in the Spring. Consider Retirement of Wooden Kovalev Sculptures (Willow Creek Park) Kilburg explained that Dave Dennis, who was contracted to restore the Wooden Kovalev sculptures has conducted extensive research and been unable to identify a viable restoration method. Due to the level of deterioration, the sculptures are being recommended for decommissioning. The Parks Department would plan to keep the sculptures installed as long as their condition allows before being removed. Committee members suggested signage be placed near the sculptures to explain the City’s plan for decommissioning and Kilburg stated the sculptures would be removed rather than adding new signage. Sullivan made a motion to decommission the Wooden Kovalev Sculptures, Endsley seconded. Motion passed (6-0). Discuss Planning for 2024 Public Art Matching Grants Kilburg reviewed the 2023 Public Art Matching Grant timeline and asked the Committee how they would like to provide direction to staff on timing, budget, or any other desired changes to the program. Committee members suggested staff prepare program updates for review and discussion at the next meeting. Staff Updates Kilburg noted the Call for Creativity for the 20th anniversary of Herky on Parade was included in the agenda packet and encouraged Committee members to share that opportunity through their networks. Kilburg also shared she accepted the position of Economic Development & Public Art Coordinator and was excited to continue staffing the Committee. Finally, she mentioned three upcoming vacancies on the Committee. Adjournment Knoche moved to adjourn at 4:35 pm. Miller seconded. Motion passed (6-0). DRAFT, p.3 Public Art Advisory Committee Mtg, 11/2/2023 Public Art Advisory Committee Attendance Record 2022-23 Name Term Expires 11/3/22 12/1/22 1/5/23 2/2/23 4/6/22 5/4/22 6/8/23 7/6/23 8/3/23 9/7/23 11/2/23 Ron Knoche X X X X X* X X X X X* X Juli Seydell- Johnson X* X X* X X X X X X X O/E Steve Miller 12/31/23 X X X X O/E X X X X X X Eddie Boyken 12/31/24 X X X O/E X O/E O/E O/E O/E O -- Andrea Truitt 12/31/25 O/E X X X X X X X X X X Anita Jung 6/30/23 O/E O/E X X X X X O/E O/E X X Jenny Gringer 12/31/23 X X X X O/E O/E X X X O/E O/E Jeremy Endsley 12/31/25 O/E X X O/E O/E X X O/E X O O/E Nate Sullivan 6/30/26 --- --- --- --- --- --- --- X X X X Key: X = Present X* = Delegate attended O = Absent O/E = Absent/Excused --- = Not a member Memorandum Date: December 4, 2023 To: Public Art Advisory Committee From: Rachel Kilburg, Public Art Coordinator Re: 2024 Public Art Matching Grant Program Background Since 2015, the Public Art Advisory Committee (PAAC) has offered the Public Art Matching Grant program each year to support visual, audio, or performance-based art projects located in Iowa City which are accessible to the general public. At the November 2, 2023 Public Art Advisory Committee meeting, the Committee provided preliminary feedback on proposed changes to the grant program for 2024. Attached to this memo is a draft of program parameters and guidelines for the 2024 funding round which incorporates this feedback. Changes proposed for 2024 are notated by yellow highlighting. Staff requests the PAAC’s review, feedback, and approval at the December 7, 2023 Public Art Advisory Committee Meeting. DRAFT 2024 Public Art Matching Grant Program – DRAFT Purpose: Public Art Matching Grant Program aims to foster creativity and build on Iowa City’s image as the Greatest Small City for the Arts. The program is available for art projects (visual, audio or performance based) that are located in Iowa City and accessible to the general public. Timeline: There will be one funding round (and, thus, application period) offered in 2024. All projects must be completed during calendar year 2024. • Applications open Friday, January 12, 2024 • Applications accepted through Friday, March 15, 2024 at 11:59pm Funding: Total budget/funding available: $15,000 • 50/50 matching grant o Maximum grant award: $3,500 (total project costs of at least $7,000) o Minimum grant award: $500 (total project cost of at least $1,000) Application: Applications will be accepted via online form. Review Process: 1. Submissions will be scored independently by the Iowa City Public Art Advisory Committee (PAAC) members using the Public Art Matching Grant Evaluation Rubric and submitted to the Iowa City Public Art Coordinator by March 31, 2024. 2. The Public Art Coordinator will compile scores and present a ranking of applications (and funding recommendation) at the April 4, 2023 Public Art Advisory Committee meeting. PAAC will discuss and approve final funding awards. ELIGIBLE PROPOSALS • Publicly accessible and viewable within Iowa City– on public or private property (approval of owner required if private, and approval of City required if public). • Murals, sculpture, installations that are permanent or temporary that will withstand human and weather elements associated with the installation location. • Visual, audio or performance-based projects. • Projects must be installed/completed by December 31, 2024 ELIGIBLE EXPENSES • Materials and supplies necessary for the creation of the artwork • Wages/stipend for artists/performers to create the work • Contract labor for installation such as site prep, concrete pouring, tile installation ELIGIBLE MATCHING FUNDS • other grants DRAFT • other donations • personal contributions • In-kind services • Commodities/supplies PROPOSALS AND EXPENSES NOT ELIGIBLE • Events or performances that are a part of an applicant’s regular programs • Those that do not have the arts as their primary focus • Those intending to influence public policy or to evangelize a belief • Those that advertise, promote, or gain in any way for a for-profit business • Those for which patrons will be charged admission • Fees to secure a site (permits, purchasing land) • Food/Beverages • Events with a primary focus of fundraising NOTE: If applicant has received Public Art Matching Funds for a project that has not been completed, they are not eligible to submit an application until the previous project is completed satisfactorily. WHO CAN APPLY • Organizations, schools, and individuals located within Iowa City • Individual artists • Nonprofit 501(c) (3) arts organizations • Privately owned/operated businesses SUBMISSION REQUIREMENTS • Online Application (All submissions must be submitted through the online application process) • Artist background information including CV and samples of relevant past work or documentation of like-experience and skill. • List of project partners/collaborators and role, including authorization from relevant City staff if necessary (for example: if project is proposed in a public park) • A narrative statement identify the target audience and to demonstrate that the artwork will be accessible at a location that is open and freely available to the general public. • A narrative of the artist’s concept including project details, if applicable: o Size, weight, medium, materials DRAFT o A site plan with building and grade elevation and/or images of building facades showing the placement of the proposed artwork within the site proposed. o Installation details (foundation, mounting, distance to street) o Project start and end dates o Intended duration of project or installation, including removal plan for temporary installations or maintenance requirements and plan for permanent installations. Permanent installations require applicant maintenance commitment for at least 2 years. • Estimated budget including all funding sources and detailed list of expenses. • Metrics for success • A model of the artwork or graphic or artist illustration depicting several views of the artwork. The artist will acknowledge that ownership will be considered at time of review. For questions or additional information, please contact Rachel Kilburg Varley at rkilburg@iowa-city.org or phone 319-356-5248.