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HomeMy WebLinkAbout01-11-2024 Airport Commission - CANCELLEDIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, JANUARY 11, 2024 - 6:00 P.M. 1. Determine Quorum 1 min* 2. Approval of Minutes from the following meetings: 2 min December 14, 2023 3. Public Comment - Items not on the agenda 5 min 4. Items for Discussion / Action a. Unhoused encampments (Stevens Drive/Sturgis Ferry) 10 min b. Airport Construction Projects: 20 min i. FAA grant projects 1. Runway 25 Threshold Relocation a. Consider a resolution accepting project as complete. (A24-01) 2. Runway 12/30 Displaced Threshold/Relocation 3. Terminal Area Study 4. Solar Power Project a. Consider a resolution approving agreement with WIT for design, bid, and construction support services (A24-02) ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements c. Airport "Operations" 45 min i. Budget ii. Management 1. OPL Request for fencing installation a. Consider a resolution approving contract amendment. (A24-03) 2. Airport Manager Job Description Update iii. Events d. FBO / Flight Training Reports 10 min i. Jet Air e. Commission Members' Reports 2 min f. Staff Report 2 min 5. Set next regular meeting for February 8, 2024 6. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated. if you will need disability -related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp @iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. MINUTES IOWA CITY AIRPORT COMMISSION December 14, 2023 — 6:00 P.M. AIRPORT TERMINAL BUILDING DRAFT Members Present: Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Warren Bishop, Ryan Story Members Absent: Staff Present: Michael Tharp, Jennifer Schwickerath, Others Present: Carl Byers (via zoom), Minnetta Gardinier RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM A quorum was determined at 6:01 pm and Orozco called the meeting to order. APPROVAL OF MINUTES Lawrence moved to accept the minutes of November 15, 2023, seconded by Pfohl. Motion carried 5-0 PUBLIC COMMENT - None ITEMS FOR DISCUSSION / ACTION a. Unhoused encampments (Stevens Drive/Sturgis Ferry) — Tharp stated they had filed the eviction notices and that a court hearing was scheduled for Monday. Tharp noted that the last count had around 5 people remaining in the area. Orozco asked about the cleanup schedule to which Schwickerath responded. b. Airport Construction Projects: i. FAA grant projects 1. Runway 25 Threshold Relocation — Tharp stated they were working on some final paperwork and were not ready to accept it as complete. Lawrence asked about the lighting, and Tharp noted that all lights associated with the project were installed. a. Consider a resolution accepting project as complete no action 2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated this was waiting for the new year. 3. Terminal Area Study — Tharp noted they were finishing the revisions after the FAA review of the study draft. 4. Solar Power Project — Tharp stated that they were working on the scope of services agreement with CMT and that they had 2 options Airport Commission December 14, 2023 Page 2 of 4 for moving forward. One would have bids opening in May and other could speed up the process with a special meeting in February. Tharp stated that this would be a short meeting to set a public hearing for the next regular meeting in March. Members discussed the scheduling and chose by consensus to use the accelerated schedule. 5. FAA FY24 AIP Pre -Application- Tharp stated that they had submitted the draft to the FAA and the only comments they received were regarding the terminal building program and if the grant didn't come through they'd need to slide the project. Gardinier asked about the plans to replace the terminal building to which members responded. Gardinier asked if another location for the terminal had been considered. Tharp stated the plan called for the demolition of the existing building to be replaced by something in approximately the same area. Byers noted that if they got the money for the planning grant, then some of the subjects that were discussed could be further reviewed. Tharp stated that if the Commission agreed with the plan, he would submit it. Members agreed by consensus. ii. Iowa DOT grant projects 1. FY23 Program a. Terminal Building Improvements —Tharp stated they were waiting for the contractor to get their supplies. iii. Airport/Locally Funded Projects — none iv. Future Projects — none c. Airport "Operations" i. Budget —Tharp stated that they had received the check from the Community Foundation to pay for the art mural project. Tharp noted that this had brought their fund balance back into the positive. Tharp stated they still need a couple of good years with major surpluses to bring the fund balance up to a comfortable level. ii. Management- 1. OPL Request for fencing installation —Tharp stated they received a request from OPL for some additional fencing around their facility. Tharp stated that request wouldn't impact the solar project or other activities at the airport. Tharp stated that if they were amenable to to the plan, he would create a contract amendment for the Commission to formally approve. 2. Strategic Plan End of Year Review — Tharp stated that for the plan having only been out there for 6 months, they've already done some pretty good things. Tharp stated that as far as community events they hosted Summer of the Arts Movie Night, the Climate Fest movie, had an open house for the art mural. Tharp stated that he had an invitation to talk with a university coffee club about the airport. Tharp then discussed the 21d goal from the plan and stated that they had constructed the south taxilane extension for future hangars. The 3r1 goal Continue to develop funding mechanisms for airport operations, improvements, and maintenance. Tharp noted that they recently updated the fuel flowage fees, and had the successful fundraising campaign for the art mural. Tharp noted the Airport Commission December 14, 2023 Page 3 of 4 solar power project intended to reduce the airport's utility costs Tharp stated the final goal was to 'sustain strong communication and collaboration with the City Council, City Administration, and other City Departments. Tharp noted they had presented the strategic plan to Council. The Public Art Advisory Committee had helped with the art mural project. Tharp also noted that Streets and Public Works were very involved in helping with the encampment cleanups. Lawrence stated his desire was for the Commission to fulfill the goal of attending Council meetings. Gardinier asked about a trail along Riverside drive and members discussed things they've done trying to advocate for the trail. 3. T-Hangar Improvements — Tharp stated he wanted to follow up on comment from Story last meeting and give Commission members a chance to brainstorm what ideas they might have in terms of making the hangars have a better value for the price tenants pay. Story said his comments revolved around access and usage of the hangars and doing additional work in regards to maintenance of the hangars especially on the north side. Lawrence asked about the tracking system that Tharp had set up and Tharp responded that it was working as planned. Members discussed increasing maintenance work and being more pro -active on maintenance items instead of reactive. Tharp noted that they could increase the communication as well and remind tenants that they should be reporting items that need attention. Pfohl suggested sending a letter to tenants and reminding them of the maintenance details. iii. Events — Tharp stated that as the events for 2024 were scheduled the list would be repopulated d. FBO / Flight Training Reports I. Jet Air — Tharp noted that Wolford wasn't in attendance due to some sick family. Tharp stated he didn't have a lot of info from Matt. Orozco asked about when they were purchasing the broom, and Tharp responded that would be next summer with the next year's budget. e. Commission Members' Reports —none Staff Report — Tharp noted he would be out of the office the last week of December. SET NEXT REGULAR MEETING — Members set the next meeting for January 1111, 2024 at 6:OOpm. Story stated that he would not be able to attend the next meeting. ADJOURN Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at 6:55pm. CHAIRPERSON DATE Airport Commission December 14, 2023 Page 4 of 4 Airport Commission ATTENDANCE RECORD 2022-2023 TERM CD 0 0 0 w 0 0 0 0 of 0 0 0 O 0o cc O /o O {O C W O N co O co + CDA + cc N i A NAME EXP. N N ro N N N N N N N N N N N N N W W W W W W W W W W W W W W Warren 06/30/26 Bishop X X X X X X X X X X X X O/E X X Scott Clair 06/30/23 X X X X X O/E O/E X/E O/E Not a member Christopher 06/30/25 X X O/E X O/E X X X X X X X X X X Lawrence Hellecktra 06/30/24 X X X XIE O/E O/E O/E X X X X X X X X Orozco Judy Pfohl 06/30/26 X X X X X X X X X X X X X X X Ryan Story 06/30/27 Not a member X O/E X O/E X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time X/S = Present for subcommittee meeting O/S = Absent, not a member of the subcommittee Lease — Amendment No. 2 This lease amendment, made and entered into this day of , by and between The Iowa City Airport Commission (hereinafter called the 'Landlord') whose address for the purpose of this lease is Iowa City Municipal Airport, 18015. Riverside Drive Iowa City, IA 52246 and the Board of Regents, State of Iowa for the Use and Benefit of the University of Iowa (hereinafter called 'Tenant') whose address for the purpose of this lease is 105 Jessup Hall, University of Iowa, Iowa City, Iowa 52242 Whereas, the LANDLORD and TENANT initially entered into a lease dated March 22, 2010 and amendment no. 1 dated September 16, 2010. Whereas, the parties wish to amend the lease terms further with the following: Paragraph l.a is amended by deleting "with 15 exterior parking adjacent to the building" and replacing it with "the associated hangar apron and adjacent parking." Paragraph 1.a. is amended by adding "Leased area DOES NOT INCLUDE Airport Garage and entry areas." Paragraph 4.c (new) is inserted "Tenant shall have the option to install additional fencing at tenant's expense to enclose the perimeter of the leased ground, which shall connect to existing airport fence. A gate along the access road to the parking area is also permitted at Tenant's expense. Any plans for fencing and/or a gate shall be approved by the Airport Manager prior to installation." Exhibit A is amended to reflect the amendments to Paragraph l.a. Amended Exhibit A is reflected in the image below. All other terms and conditions of the lease remain unchanged. 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Y u W �o z n a \.. o W ac a rv0 0U O.r Y N N L Vla •• W Y L a> uro o W3 r0 •nL a 00 n n \ Y T L C r L w r r L a L o su >a z Y Y ro a W O1 L L a ro m J >zzz a W o N O LL Z a a z C o Z W O O N ro ZC O Y Y»zz V L C O Ol 6 • W W E W ~ c L Z C N>N t0 E a U Z m •• J S•• N t0 O w W vYroZT \••W .ivinu W A 1' W •• YE E \<N W OM U a Y u ro o a N•••• V ry W• r•••• W a # F X Z C U l w u-- NON LL# C n W W W YJ roY O W U'- Ol N O V •• L O O"UL U OIm'rI N Y C O'r U .i O i T O u W a ro Y •• C W 1 W w YSU N1�>vlJr W..LW ac w m .LL ?cONro HZL'w VIroL maW6Y 00 3N W wH OU N O l7 •• W•• OL -ra WJ Wc WJ a ro\a \L Wr # YroNr Wr — ro mm NWWW"">mLC>or"N v Nm MMW= W WWWW •NO oo==VOo` NWWLL OEF- unW N\ Uwuu H WY oW1'LLW,o WCT WWo c c c c Y i a Y W W a a L a Wdra TY W W W W L 1' J =— C J J J J O Q C C C EL O C C C r C Y Nr Y J auwa nw U.r LJnu.-.r U.r uuLYU -o W W W W W> c ... o o J C ... C L C C O W c J E VI000 C' M611LLOV1 l-Iaaahla HHOOHM< w LL J WY W nro a TY OYn Y UVY Y uncc u WJJJ W'n— O o La L o u u ooaw<< 0 O ONY OE01 v N Job Class #27-29 Identification Position Title: Department: Division: Supervisor: Job Summary Airport Manager Airport Airport Airport Commission Chair FLSA Exempt Non Civil Service Plans, directs, and coordinates the short and long range vision of aviation and non -aviation development as set forth by the Iowa City Airport Commission. Compiles and manages the Operating and Capital Improvement Program budgets; applies for and monitors airport grants and coordinates project work with consultants, tenants and City departments. This is a full-time exempt position requiring periodic evening and weekend duties. Job Scope Responsible for planning and directing the management, operations, development and maintenance of the airport. Reports directly to the Airport Commission. Supervision Received Works under the general supervision and policy direction of the Airport Commission and reports to and is hired by the Commission. Essential Job Duties and Responsibilities Advises and confers with Airport Commission concerning operating conditions and needs. Serves as staff contact for Airport Commission, Airport Zoning Commission and Airport Zoning Board of Adjustment. Creates agendas and meeting information packets for assigned Boards & Commissions. Advises and recommends policy and/or operational matters to the Airport Commission, including public relations activities associated with the Airport. Attends professional meetings, seminars and workshops to stay abreast of new trends, legislation and innovation related to the industry. Represents Airport at City department head, budget, council and other meetings as necessary. Prepares and presents capital and operating budget to Commission, City Administrator and City Council. CITY OF IOWA CITY - Job Description Oversees and coordinates all Airport activities including customer service and hangar facility leases/rentals. Develops relationships and serves as liaison between the Airport Commission, other City departments, representatives of county, state and federal agencies, private aircraft operators and the Fixed Base Operator. Administers and facilitates leases, contracts and agreements with users of the facilities. Ensures safe and efficient operation of the Airport in compliance with the Federal Aviation Administration (FAA) regulations. Provides oversight of all applicable federal, state and local regulations as well as Airport policies and procedures. Researches and applies for local, state and federal funding; monitors the reimbursements and related reports. Directs and monitors consultants regarding project scope, schedule, budget, development of design and construction documents, bid evaluation, construction contract preparation and technical support during construction. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to walk around airport facilities, sit for long periods, talk and hear. Specific vision abilities are required by this job to include but not limited to close vision. When working in outside weather, will routinely stand for prolonged periods of time, stoop, kneel, bend, climb or crouch to reach items and maneuver uneven or outdoor terrain and drive some machinery. May be exposed to moving mechanical parts, fumes or airborne particles, vibrations and outside elements including extreme cold, heat, wind, wet or humid conditions. The noise level in the work environment is usually moderate but may be loud at times. Minimum Education, Experience and Certification Bachelor's degree in airport administration or a closely related field from an educational institution accredited by a DOE recognized accreditation body and 3 years or aviation management experience required. Or equivalent combination of education and experience. Valid driver's license with satisfactory driving record required. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background check. Updated 11/22/2022 CITY OF IOWA CITY - Job Description Preferred Education, Experience and Certification Pilot's license preferred. Certified Member (CM) designee from the American Association of Airport Executives (AAAE) or ability to achieve in 12 to 24 months. Valid Class B commercial driver's license with airbrakes endorsement preferred. Knowledge, Skills, and Abilities Extensive knowledge of airport/aviation operations. Thorough knowledge of State and Federal laws affecting local municipalities and airports including FAA and Transportation Security Administration rules and regulations. Excellent organizational and time management skills with the ability to manage projects and project teams that includes a variety of stakeholders. Working knowledge of contract and financial management and budget administration. Excellent oral and written communication skills including the ability to make public presentations, prepare comprehensive reports and meeting minutes. Ability to read and understand technical manuals and other documentation as they relate to Airport projects and finances. Exercises good judgement, independently makes decisions, organizes plans and prioritize work. Proficient with Microsoft Office Suite, digital communication and social media applications The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Updated 11/22/2022 CITY OF IOWA CITY -JOB DESCRIPTION Position Title: Airport Manager Department: Airport Division: Airport Supervisor: Airport Commission Chair F LSA: Exempt Pay Grade: Job Number: Date: Job Summary Plans, directs, and coordinates the short and long range vision of aviation and non -aviation development as set forth by the Iowa City Airport Commission. Compiles and manages the Operating and Capital Improvement Program budgets; applies for and monitors airport grants and coordinates project work with consultants, tenants and City departments. This is a full-time exempt position requiring periodic evening and weekend duties. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Advises and confers with Airport Commission concerning operating conditions and needs. • Serves as staff contact for Airport Commission, Airport Zoning Commission and Airport Zoning Board of Adjustment. • Creates agendas and meeting information packets for assigned Boards and Commissions. • Advises and recommends policy and/or operational matters to the Airport Commission, including public relations activities associated with the Airport. • Attends professional meetings, seminars and workshops to stay abreast of new trends, legislation and innovation related to the industry. • Represents Airport at City department head, budget, City Council and other meetings as necessary. • Prepares and presents capital and operating budget to Commission, City Manager and City Council. • Oversees and coordinates all Airport activities including customer service and hangar facility leases/rentals. • Develops relationships and serves as liaison between the Airport Commission, other City departments, representatives of county, state and federal agencies, private aircraft operators and the Fixed Base Operator. • Negotiates, administers, and facilitates leases, contracts and agreements with users of the facilities. • Ensures safe and efficient operation of the Airport in compliance with the Federal Aviation Administration (FAA) regulations. • Provides oversight of all applicable federal, state and local regulations as well as Airport policies and procedures. • Researches and applies for local, state and federal funding; monitors the reimbursements and related reports. • Directs and monitors consultants regarding project scope, schedule, budget, development of design and construction documents, bid evaluation, construction contract preparation and technical support during construction. • Prepares and submits bills for payment, monitors budget items, assists with budget planning and recommendations for Airport. • Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. • Performs all other related duties as assigned. .. ... ... rap.11 Required Education and/or Expereince Bachelor's degree from an accredited educational institution and one year experience; or five years of related experience and/or equivalent combination of education and experience. Degree and/or experience in Aviation and Airport Management or related field. Preferred Education and/or Experience Bachelor's degree from an accredited educational institution and two years experience; or six years of related experience and/or equivalent combination of education and experience. Other Requirements — Certificates/Licensures Certified Member (CM) designee from the American Association of Airport Executives (AAAE) or ability to achieve in 12 to 24 months. Pilot's license preferred. Valid State of Iowa driver's license with satisfactory driving record required. Valid State of Iowa Class B commercial driver's license with airbrakes endorsement preferred. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background check. Knowledge, Skills, and Abilities • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. • Ability to deal with problems involving several concrete variables in standardized situations. • Ability to read and understand technical manuals, financial reports, and legal documents, and other documentation as they relate to Airport projects and finances. • Ability to reliably and predictably carry out duties. • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. • Ability to use good judgement, independently makes decisions, organizes plans and prioritize work. • Knowledge at an advanced level of airport/aviation operations. • Knowledge of contract and financial management and budget administration. • Knowledge of State and Federal laws affecting local municipalities and airports including FAA and Transportation Security Administration rules and regulations. • e...r.,.:,...« ,..:«h An:...,.,;..a na;,.,. -Suite, digital eemm miratien and s al ...,,a:.. ..r.,...tie QPP^^T • Skill in oral and written communication skills including the ability to make public presentations, prepare comprehensive reports and meeting minutes. • Skill in organizational and time management with the ability to manage projects and project teams that includes a variety of stakeholders. • Skill in using computers and applicable software applications (Microsoft Office — Word, Excel, Outlook), digital communication, and social media applications. Supervision No supervision of direct reports. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Regularly required to walk around airport facilities, sit for long periods, talk and hear. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, vibration, and traffic hazards. The employee is occasionally exposed to outside weather conditions, dampness, direct sunlight, dust, pollen, insect stings, and animals. The noise level in the work environment is usually loud. Involves some exposure to stress due to the work environment and/or crisis situations. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I have read and understand the duties of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Department Head Date Date