HomeMy WebLinkAbout01-11-2024 Airport Commission - CANCELLEDIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, JANUARY 11, 2024 - 6:00 P.M.
1. Determine Quorum 1 min*
2. Approval of Minutes from the following meetings: 2 min
December 14, 2023
3. Public Comment - Items not on the agenda 5 min
4. Items for Discussion / Action
a.
Unhoused encampments (Stevens Drive/Sturgis Ferry)
10 min
b.
Airport Construction Projects:
20 min
i. FAA grant projects
1. Runway 25 Threshold Relocation
a. Consider a resolution accepting project as complete. (A24-01)
2. Runway 12/30 Displaced Threshold/Relocation
3. Terminal Area Study
4. Solar Power Project
a. Consider a resolution approving agreement with WIT for design, bid, and
construction support services (A24-02)
ii. Iowa DOT grant projects
1. FY23 Program
a. Terminal Building Improvements
c.
Airport "Operations"
45 min
i. Budget
ii. Management
1. OPL Request for fencing installation
a. Consider a resolution approving contract amendment. (A24-03)
2. Airport Manager Job Description Update
iii. Events
d.
FBO / Flight Training Reports
10 min
i. Jet Air
e.
Commission Members' Reports
2 min
f.
Staff Report
2 min
5. Set next regular meeting for February 8, 2024
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated.
if you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp @iowa-city.org. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
MINUTES
IOWA CITY AIRPORT COMMISSION
December 14, 2023 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
DRAFT
Members Present: Judy Pfohl, Chris Lawrence, Hellecktra Orozco, Warren Bishop, Ryan
Story
Members Absent:
Staff Present: Michael Tharp, Jennifer Schwickerath,
Others Present: Carl Byers (via zoom), Minnetta Gardinier
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:01 pm and Orozco called the meeting to order.
APPROVAL OF MINUTES
Lawrence moved to accept the minutes of November 15, 2023, seconded by Pfohl. Motion
carried 5-0
PUBLIC COMMENT - None
ITEMS FOR DISCUSSION / ACTION
a. Unhoused encampments (Stevens Drive/Sturgis Ferry) — Tharp stated they had
filed the eviction notices and that a court hearing was scheduled for Monday. Tharp
noted that the last count had around 5 people remaining in the area. Orozco asked
about the cleanup schedule to which Schwickerath responded.
b. Airport Construction Projects:
i. FAA grant projects
1. Runway 25 Threshold Relocation — Tharp stated they were
working on some final paperwork and were not ready to accept it as
complete. Lawrence asked about the lighting, and Tharp noted that
all lights associated with the project were installed.
a. Consider a resolution accepting project as complete no
action
2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated
this was waiting for the new year.
3. Terminal Area Study — Tharp noted they were finishing the
revisions after the FAA review of the study draft.
4. Solar Power Project — Tharp stated that they were working on the
scope of services agreement with CMT and that they had 2 options
Airport Commission
December 14, 2023
Page 2 of 4
for moving forward. One would have bids opening in May and other
could speed up the process with a special meeting in February.
Tharp stated that this would be a short meeting to set a public
hearing for the next regular meeting in March. Members discussed
the scheduling and chose by consensus to use the accelerated
schedule.
5. FAA FY24 AIP Pre -Application- Tharp stated that they had
submitted the draft to the FAA and the only comments they received
were regarding the terminal building program and if the grant didn't
come through they'd need to slide the project. Gardinier asked
about the plans to replace the terminal building to which members
responded. Gardinier asked if another location for the terminal had
been considered. Tharp stated the plan called for the demolition of
the existing building to be replaced by something in approximately
the same area. Byers noted that if they got the money for the
planning grant, then some of the subjects that were discussed could
be further reviewed. Tharp stated that if the Commission agreed
with the plan, he would submit it. Members agreed by consensus.
ii. Iowa DOT grant projects
1. FY23 Program
a. Terminal Building Improvements —Tharp stated they were
waiting for the contractor to get their supplies.
iii. Airport/Locally Funded Projects — none
iv. Future Projects — none
c. Airport "Operations"
i. Budget —Tharp stated that they had received the check from the Community
Foundation to pay for the art mural project. Tharp noted that this had brought
their fund balance back into the positive. Tharp stated they still need a
couple of good years with major surpluses to bring the fund balance up to a
comfortable level.
ii. Management-
1. OPL Request for fencing installation —Tharp stated they received
a request from OPL for some additional fencing around their facility.
Tharp stated that request wouldn't impact the solar project or other
activities at the airport. Tharp stated that if they were amenable to
to the plan, he would create a contract amendment for the
Commission to formally approve.
2. Strategic Plan End of Year Review — Tharp stated that for the plan
having only been out there for 6 months, they've already done some
pretty good things. Tharp stated that as far as community events
they hosted Summer of the Arts Movie Night, the Climate Fest
movie, had an open house for the art mural. Tharp stated that he
had an invitation to talk with a university coffee club about the
airport. Tharp then discussed the 21d goal from the plan and stated
that they had constructed the south taxilane extension for future
hangars. The 3r1 goal Continue to develop funding mechanisms for
airport operations, improvements, and maintenance. Tharp noted
that they recently updated the fuel flowage fees, and had the
successful fundraising campaign for the art mural. Tharp noted the
Airport Commission
December 14, 2023
Page 3 of 4
solar power project intended to reduce the airport's utility costs
Tharp stated the final goal was to 'sustain strong communication
and collaboration with the City Council, City Administration, and
other City Departments. Tharp noted they had presented the
strategic plan to Council. The Public Art Advisory Committee had
helped with the art mural project. Tharp also noted that Streets and
Public Works were very involved in helping with the encampment
cleanups. Lawrence stated his desire was for the Commission to
fulfill the goal of attending Council meetings. Gardinier asked about
a trail along Riverside drive and members discussed things they've
done trying to advocate for the trail.
3. T-Hangar Improvements — Tharp stated he wanted to follow up on
comment from Story last meeting and give Commission members a
chance to brainstorm what ideas they might have in terms of making
the hangars have a better value for the price tenants pay. Story said
his comments revolved around access and usage of the hangars
and doing additional work in regards to maintenance of the hangars
especially on the north side. Lawrence asked about the tracking
system that Tharp had set up and Tharp responded that it was
working as planned. Members discussed increasing maintenance
work and being more pro -active on maintenance items instead of
reactive. Tharp noted that they could increase the communication
as well and remind tenants that they should be reporting items that
need attention. Pfohl suggested sending a letter to tenants and
reminding them of the maintenance details.
iii. Events — Tharp stated that as the events for 2024 were scheduled the list
would be repopulated
d. FBO / Flight Training Reports
I. Jet Air — Tharp noted that Wolford wasn't in attendance due to some sick
family. Tharp stated he didn't have a lot of info from Matt. Orozco asked
about when they were purchasing the broom, and Tharp responded that
would be next summer with the next year's budget.
e. Commission Members' Reports —none
Staff Report — Tharp noted he would be out of the office the last week of December.
SET NEXT REGULAR MEETING — Members set the next meeting for January 1111, 2024 at
6:OOpm. Story stated that he would not be able to attend the next meeting.
ADJOURN
Pfohl moved to adjourn, seconded by Lawrence. Motion carried 5-0. Meeting adjourned at
6:55pm.
CHAIRPERSON DATE
Airport Commission
December 14, 2023
Page 4 of 4
Airport Commission
ATTENDANCE RECORD
2022-2023
TERM
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06/30/26
Bishop
X
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O/E
X
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Scott Clair
06/30/23
X
X
X
X
X
O/E
O/E
X/E
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Christopher
06/30/25
X
X
O/E
X
O/E
X
X
X
X
X
X
X
X
X
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Hellecktra
06/30/24
X
X
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O/E
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X
X
X
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Judy Pfohl
06/30/26
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Ryan Story
06/30/27
Not a member
X
O/E
X
O/E
X
X
Key.
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S = Absent, not a member of the subcommittee
Lease — Amendment No. 2
This lease amendment, made and entered into this day of , by and between The Iowa
City Airport Commission (hereinafter called the 'Landlord') whose address for the purpose of this lease is
Iowa City Municipal Airport, 18015. Riverside Drive Iowa City, IA 52246 and the Board of Regents, State
of Iowa for the Use and Benefit of the University of Iowa (hereinafter called 'Tenant') whose address for
the purpose of this lease is 105 Jessup Hall, University of Iowa, Iowa City, Iowa 52242
Whereas, the LANDLORD and TENANT initially entered into a lease dated March 22, 2010 and
amendment no. 1 dated September 16, 2010.
Whereas, the parties wish to amend the lease terms further with the following:
Paragraph l.a is amended by deleting "with 15 exterior parking adjacent to the building" and replacing
it with "the associated hangar apron and adjacent parking."
Paragraph 1.a. is amended by adding "Leased area DOES NOT INCLUDE Airport Garage and entry areas."
Paragraph 4.c (new) is inserted "Tenant shall have the option to install additional fencing at tenant's
expense to enclose the perimeter of the leased ground, which shall connect to existing airport fence. A
gate along the access road to the parking area is also permitted at Tenant's expense. Any plans for
fencing and/or a gate shall be approved by the Airport Manager prior to installation."
Exhibit A is amended to reflect the amendments to Paragraph l.a. Amended Exhibit A is reflected in the
image below.
All other terms and conditions of the lease remain unchanged.
IN WITNESS THEREOF, the parties hereto have duly executed this lease amendment
Tenant
The University of Iowa
I aZ
Date University Business Manager
Landlord:
Date Chairperson, Iowa City Airport Commission
Date City Attorney
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Job Class #27-29
Identification
Position Title:
Department:
Division:
Supervisor:
Job Summary
Airport Manager
Airport
Airport
Airport Commission Chair
FLSA Exempt
Non Civil Service
Plans, directs, and coordinates the short and long range vision of aviation and non -aviation
development as set forth by the Iowa City Airport Commission. Compiles and manages the Operating
and Capital Improvement Program budgets; applies for and monitors airport grants and coordinates
project work with consultants, tenants and City departments. This is a full-time exempt position
requiring periodic evening and weekend duties.
Job Scope
Responsible for planning and directing the management, operations, development and maintenance
of the airport. Reports directly to the Airport Commission.
Supervision Received
Works under the general supervision and policy direction of the Airport Commission and reports to
and is hired by the Commission.
Essential Job Duties and Responsibilities
Advises and confers with Airport Commission concerning operating conditions and needs.
Serves as staff contact for Airport Commission, Airport Zoning Commission and Airport Zoning Board
of Adjustment.
Creates agendas and meeting information packets for assigned Boards & Commissions.
Advises and recommends policy and/or operational matters to the Airport Commission, including
public relations activities associated with the Airport.
Attends professional meetings, seminars and workshops to stay abreast of new trends, legislation
and innovation related to the industry.
Represents Airport at City department head, budget, council and other meetings as necessary.
Prepares and presents capital and operating budget to Commission, City Administrator and City
Council.
CITY OF IOWA CITY - Job Description
Oversees and coordinates all Airport activities including customer service and hangar facility
leases/rentals.
Develops relationships and serves as liaison between the Airport Commission, other City
departments, representatives of county, state and federal agencies, private aircraft operators and the
Fixed Base Operator.
Administers and facilitates leases, contracts and agreements with users of the facilities.
Ensures safe and efficient operation of the Airport in compliance with the Federal Aviation
Administration (FAA) regulations.
Provides oversight of all applicable federal, state and local regulations as well as Airport policies and
procedures.
Researches and applies for local, state and federal funding; monitors the reimbursements and
related reports.
Directs and monitors consultants regarding project scope, schedule, budget, development of design
and construction documents, bid evaluation, construction contract preparation and technical support
during construction.
Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace
and community.
Performs all other related duties as assigned.
Physical and Environmental Conditions
The physical demands and work environment conditions described here are representative of those
that must be met by employee to successfully perform the essential functions of this job and are
encountered while performing those essential functions. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
Regularly required to walk around airport facilities, sit for long periods, talk and hear. Specific vision
abilities are required by this job to include but not limited to close vision. When working in outside
weather, will routinely stand for prolonged periods of time, stoop, kneel, bend, climb or crouch to
reach items and maneuver uneven or outdoor terrain and drive some machinery. May be exposed to
moving mechanical parts, fumes or airborne particles, vibrations and outside elements including
extreme cold, heat, wind, wet or humid conditions.
The noise level in the work environment is usually moderate but may be loud at times.
Minimum Education, Experience and Certification
Bachelor's degree in airport administration or a closely related field from an educational institution
accredited by a DOE recognized accreditation body and 3 years or aviation management experience
required. Or equivalent combination of education and experience. Valid driver's license with satisfactory
driving record required. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background
check.
Updated 11/22/2022
CITY OF IOWA CITY - Job Description
Preferred Education, Experience and Certification
Pilot's license preferred. Certified Member (CM) designee from the American Association of Airport
Executives (AAAE) or ability to achieve in 12 to 24 months. Valid Class B commercial driver's license
with airbrakes endorsement preferred.
Knowledge, Skills, and Abilities
Extensive knowledge of airport/aviation operations. Thorough knowledge of State and Federal laws
affecting local municipalities and airports including FAA and Transportation Security Administration
rules and regulations. Excellent organizational and time management skills with the ability to manage
projects and project teams that includes a variety of stakeholders. Working knowledge of contract
and financial management and budget administration. Excellent oral and written communication skills
including the ability to make public presentations, prepare comprehensive reports and meeting
minutes. Ability to read and understand technical manuals and other documentation as they relate to
Airport projects and finances. Exercises good judgement, independently makes decisions, organizes
plans and prioritize work. Proficient with Microsoft Office Suite, digital communication and social
media applications
The above statements are intended to describe the general nature and level of work being performed by
individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties,
and skills required of personnel so classified in this position.
Updated 11/22/2022
CITY OF IOWA CITY -JOB DESCRIPTION
Position Title:
Airport Manager
Department:
Airport
Division:
Airport
Supervisor:
Airport Commission Chair
F LSA:
Exempt
Pay Grade:
Job Number:
Date:
Job Summary
Plans, directs, and coordinates the short and long range vision of aviation and non -aviation
development as set forth by the Iowa City Airport Commission. Compiles and manages the
Operating and Capital Improvement Program budgets; applies for and monitors airport grants
and coordinates project work with consultants, tenants and City departments. This is a full-time
exempt position requiring periodic evening and weekend duties.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Advises and confers with Airport Commission concerning operating conditions and
needs.
• Serves as staff contact for Airport Commission, Airport Zoning Commission and Airport
Zoning Board of Adjustment.
• Creates agendas and meeting information packets for assigned Boards and Commissions.
• Advises and recommends policy and/or operational matters to the Airport Commission,
including public relations activities associated with the Airport.
• Attends professional meetings, seminars and workshops to stay abreast of new trends,
legislation and innovation related to the industry.
• Represents Airport at City department head, budget, City Council and other meetings as
necessary.
• Prepares and presents capital and operating budget to Commission, City Manager and
City Council.
• Oversees and coordinates all Airport activities including customer service and hangar
facility leases/rentals.
• Develops relationships and serves as liaison between the Airport Commission, other City
departments, representatives of county, state and federal agencies, private aircraft
operators and the Fixed Base Operator.
• Negotiates, administers, and facilitates leases, contracts and agreements with users of
the facilities.
• Ensures safe and efficient operation of the Airport in compliance with the Federal
Aviation Administration (FAA) regulations.
• Provides oversight of all applicable federal, state and local regulations as well as Airport
policies and procedures.
• Researches and applies for local, state and federal funding; monitors the
reimbursements and related reports.
• Directs and monitors consultants regarding project scope, schedule, budget,
development of design and construction documents, bid evaluation, construction
contract preparation and technical support during construction.
• Prepares and submits bills for payment, monitors budget items, assists with budget
planning and recommendations for Airport.
• Conducts self in a manner which promotes and supports diversity and inclusivity in the
workplace and community.
• Performs all other related duties as assigned.
.. ... ... rap.11
Required Education and/or Expereince
Bachelor's degree from an accredited educational institution and one year experience; or five
years of related experience and/or equivalent combination of education and experience. Degree
and/or experience in Aviation and Airport Management or related field.
Preferred Education and/or Experience
Bachelor's degree from an accredited educational institution and two years experience; or six
years of related experience and/or equivalent combination of education and experience.
Other Requirements — Certificates/Licensures
Certified Member (CM) designee from the American Association of Airport Executives (AAAE) or
ability to achieve in 12 to 24 months.
Pilot's license preferred.
Valid State of Iowa driver's license with satisfactory driving record required.
Valid State of Iowa Class B commercial driver's license with airbrakes endorsement preferred.
Must be 18 years of age per Iowa Code 92.8.
Must pass criminal background check.
Knowledge, Skills, and Abilities
• Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to
practical situations.
• Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, and percentages.
• Ability to deal with problems involving several concrete variables in standardized
situations.
• Ability to read and understand technical manuals, financial reports, and legal
documents, and other documentation as they relate to Airport projects and finances.
• Ability to reliably and predictably carry out duties.
• Ability to respond to common inquiries or complaints from customers, regulatory
agencies, or members of the business community.
• Ability to use good judgement, independently makes decisions, organizes plans and
prioritize work.
• Knowledge at an advanced level of airport/aviation operations.
• Knowledge of contract and financial management and budget administration.
• Knowledge of State and Federal laws affecting local municipalities and airports including
FAA and Transportation Security Administration rules and regulations.
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• Skill in oral and written communication skills including the ability to make public
presentations, prepare comprehensive reports and meeting minutes.
• Skill in organizational and time management with the ability to manage projects and
project teams that includes a variety of stakeholders.
• Skill in using computers and applicable software applications (Microsoft Office — Word,
Excel, Outlook), digital communication, and social media applications.
Supervision
No supervision of direct reports.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus. Regularly required to walk around airport facilities, sit for long
periods, talk and hear.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
While performing the duties of this job, the employee is occasionally exposed to moving
mechanical parts, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock,
vibration, and traffic hazards. The employee is occasionally exposed to outside weather
conditions, dampness, direct sunlight, dust, pollen, insect stings, and animals. The noise level in
the work environment is usually loud. Involves some exposure to stress due to the work
environment and/or crisis situations.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
I have read and understand the duties of this job description, and I agree that I can perform the
duties of this position with or without reasonable accommodation.
Employee
Department Head
Date
Date