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HomeMy WebLinkAboutWS1 City Hall Space Needs Study 2-6-24 Item: WS 1 STAFF PRESENTATION TO FOLLOW : T CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1826 (319) 3S6-5000 (319) 356-5009 FAX www.icgov.org IOWA CITY I CITY HALL SPACE ANALYSIS IOWA CITY A UNESCO CITY OF LITERATURE PROGRESS UPDATE I FEBRUARY 06, 2024 0©© A R C H I T E C T S OPN Architects t r�. JUSTIN BISHOP LANDON BURG SOPHIE DONTA PRINCIPAL-IN-CHARGE PROJECT ARCHITECT ARCHITECT Agenda • Survey Process • Building Conditions • Space Needs • Next Steps 4 a ANALYZE EXISTING SPACE ENGAGE USER GROUPS SYNTHESIZE INFORMATION DISTILL INFORMATION CREATE BIM MODEL COLLECT DATA ITERATIVE DESIGN PRESENT FINDINGS 90 MINUTES 90 MINUTES 90 MINUTES SUMMARY DESIGN _ FINAL REVIEW REVIEW PRESENTATION DESIGN PROGRESS REVIEW PRESENT FINAL UESIGN PROGRAMMING ANALYSIS FINAL DESIGN FEEDBACK DRAFT REPORT FEEDBACK DEPAWMENTANAMSIS 1 DAY 3-4 HOURS ]TIuuTION ANALYSIS 90 MINUTES 90 MINUTES SITE VISIT VISIONING AG AREA: DESIGN ' DESIGN SYSTEMS TOUR BUILDING FACILITYSYSTEMS PHONE GR3„SPACES SESSION ASSESSMENT PROGRESS PROGRESS VERIFY PIANS INTRODUCTIONS DELIVERABLE: DESIGN PROGRESS REVIE\N DESIGN PROGRESS REVIEW PROCESS OVERVIEW PROGRAMMING DESIGN FEEDBACK DESIGN FEEDBACK _ WORDINOUIRY BOOKLET IDENTIFY DESIGN DIRECTION IDENTIFY PREFERRED OPTIONS IMAGE INON RY WHAT IF C„ARETTE 2-5 DAYS 90 MINUTES NaT STEPS PROGRAMMING m9 60 MINUTES s9 s9 PROCESS DELIVERABLE: REVIEW tic ' tic ' OVERVIEW VISIONING INTERVIEWS SCOPE FE COST BOOKLET zs zs zs _ GOALS+SUCCESS TIMEUNE so so so 34 HOURS SCOPE+DEUNFRABLEs DEPARTMENT DELIVERABLE DELIVERABLE: DELIVERABLE: MEP FACILITY DEPARTMENT ovEmnEm SURVEY PRELIMINARY — DRAFT REPORT FEE— FINAL REPORT ASSESSMENTS COST ESTIMATE p I INITIAL WORK:4-6 WEEKS DESIGN:10-12 WEEKS USER GROUP MEETINGS:6-8 WEEKS FINAL REPORT:6-10 WEEKS Process Timeline o 90 0 . •. e z • �sS � �• a o � �nvl o - O • • o —�( •• . :oc) :o u p: .�o„ ° o •a ••... o • . . Agenda • Survey Process • Building Conditions • Space Needs • Next Steps 4 a Survey Process • Existing space toured and documented by OPN • Space needs surveys distributed to key leaders, who in turn queried their staff • Quantity component: how many staff now, and how many in the future? How many meetings? Public space needs? • Quality component: What does work look like for you now, and in the future? What would improve department function and morale, recruitment and retention? How to improve the public experience? • In-Person follow up interviews with each department head to hone in on results • Program needs and their sizes verified by OPN using current best practices Survey Process 10 Guiding Principles • Welcoming & Inviting • Healthy Spaces • Accessibility for All • Excellence in Service • Equity & Inclusion • Respect & Dignity • Safety & Resilience • Flexibility & Adaptability • Pride in our City & Community • Commitment to Sustainability Survey ProceSSLThemes translation capabilities meeting space accessibility better technology civic pride prestige growthstorage recruitment & retention thermal comfort security ore space improve break area more restrooms • more privacy outdoor space _tion natural lightrooftap area more free parking What do we have ? What do we need ? Solutions Agenda • Survey Process • Building Conditions • Architectural • Systems • Human Experience • Space Needs Summary • Next Steps Current Site .� . � %wgoT, V �? E•,- oil AiiM OP Zw WE omf 11' A. e, iiiPPP cn M d 1 E WASHINGTON ST J Building History 1959 Police + Fire 33,500 SF 1960 Civic Center O1989 Police + Fire Expansion 5 - om vo a m 999 Ut3a U m pp 1992 Courtyard Infill M 13 a 409 © 6S,S00 SF 5 1999 Courtyard Third Floor 6 Augusta Place built Today Architectural I Construction Types 1959 Police + Fire 4 Steel Structure 1960 Civic Center Precast Panel exterior V 1989 Police + Fire Expansion I 1992 Courtyard Infill Steel Structure I Brick/ Precast Panel exterior I Mix of CMU Bearing walls and steel columns Complicated Framing Altered overtime Today Brick exterior Steel Structure Brick/ Precast Panel exterior Aluminum storefront Architectural I Program City Hall Police Headquarters •Fire Station #1 I � I I I I Architectural I Daylight Access I I I I I I I � I I i I I � I I I I I I I I I I I I I I � II � I L iJ L iJ LEVEL 2: 90% DAYLIGHT ACCESS LEVEL 3: 100% DAYLIGHT ACCESS 0 �- -------------�� I i t i t I i I I i I I I I I I I I i I I I I I I I I I I I I i I I I I I I � I ■ Acceptable Excessive ------------1- L_______________ ___________—Y ■ Failing ■ Supplemental L � LEVEL 0: 27% DAYLIGHT ACCESS EVELL 1; 60% pAYLIGHTA CES Architectural I Daylight AL • ••• 40,060 60,000 TotalCument • 1 Daylit 65,500 Total W Architectural I circulation LOe LO b LOc g._0• a.-6• LOd LOa LO Architectural circulation L1c 4 L1a Ltd 0. 10.1 L1b L1 Architectural I circulation 11'-10" L2b 11'-10" L2c . L2a O 0° L2 Architectural circulation 24•_2" _-_ 11�10", � L3 o° L3 Architectural I circulation L1c-L2b LOe-L3 24'-2 11'-1 0" LOc-L2c L1c-L2c 3" L1a-L3 L1a-L1c 11-101, LOd-L1a-L1d 1,_s, g,_6 011 o° i LOd-L1d s-1s^ LOa-LOd L1b-L1d Architectural circulation 24'-2' 11'-10' 0' Areas ADA Accessible from Public Entry 11'-10' 2'-10" Police Station elevator not 1-e connected to main public entry 0' C7 Architectural I Summary is • A mix of ages and structural systems. West (public safety) side more difficult to reconfigure • Only 50% of current space should be used as office space • Clear and accessible circulation is lacking MEP Systems "Location Lower Level Boiler Room Lower Level Electrical Room Lower Level Mezzanine above Level 1d Electrical / I vault Server Room Mechanical Room Lower Level Sprinkler Room MEP Systems "Location ■ � � as eoeea Rooftop Units Electrical ServiceIQ seas e� ® � VI MEP Systems 1 Summary • Substantial improvement in function will require total replacement • Progress towards City climate goals will require total replacement • Modification of existing systems would be difficult Human Experience city Hall A Ir a a` 1 i I E k- Human Experience Police i vIse p LI I ��q Human Experience I Restroom Access City Hall Level # of Fixtures W- 7- Lower Level 5M / 5W / OAG / OADA Level 1 2AG / OADA �= va Level 2 2M / 1W/OAG (2ADA) WOW Level 3 NONE s ` RS Human Experience I summary • Workspaces are overcrowded, limiting recruitment • Quality of space inequitable across departments, facilities • Lack of meeting, training and gathering space • Confusing wayfinding and unequal public access • Public safety facilities outdated and undersized Agenda • Survey Process • Building Conditions • Space Needs Summary • City Hall • Police Department • Fire Station #1 • Next Steps Space Needs Current Space Right-Size Space Future Growth Space Needs I City Hall now- 0 10000 20000 30000 40000 50000 60000 Current GSFon" 40964 Needed GSF 54832 Space Needs I city Hall • 25% increase in number of workstations needed • Increase the size of council chambers • Right-size meeting room space and technology • More small and hybrid meeting spaces needed • Public meeting rooms with translation capabilities • Improve amenities — private wellness rooms, break room, restrooms • Equal Access to space (ADA) Space Needs I Police 0 10000 20000 30000 40000 50000 60000 Current GSF 00"13945 Needed GSF Space Needs I Police • Significant portion of staff currently without a workstation • Improve and increase number of interview rooms • Increased meeting and training space • Space for community partnership organizations • Co-locate cyber crimes unit • Provide welcoming and accessible public entry • Space deficient in daylight • Modernize locker rooms — inclusive design Space Needs I Police Community Population Station Age Station Size Iowa City 75,233 1959/1989 13,945 SF North Liberty 21,399 2020 16,000 SF Marion 41,864 2013 42,000 SF Waukee 29,167 UNDER CONSTRUCTION 46,750 SF Space Needs I Fire 0 10000 20000 30000 40000 50000 60000 Current GSF Needed GSF Space Needs I Fire • Enlarge undersized vehicle bay and improve entry/exit configuration • Provide decontamination sequence between vehicle bay and interior spaces • Replace outdated living quarters with private pods • Acoustical separation of workspace and daily life Space Needs Fire Station Station Age Staff # Station Size Iowa City Station #1 1959/1989 12 10.591 SF Iowa City Station #2 2009 3 11,475 SF Iowa City Station #4 2012 3 (5) 11,300 SF Space Needs I Fire Fire Station Station Age Station Size Iowa City Station #1 1959/1989 10,591 SF Waukee Station #1 UNDER CONSTRUCTION 25,618 SF Davenport Station #3 2024 17,529 SF Marion Station #1 2021 21,200 SF Survey Results Space Needs TOTAFGSF 0 20000 40000 60000 80000 100000 120000 140000 CurrenteSF 40964 W1 65,600 Total Needed GS 119,200 Tota I ■City Hall ■Police Headquarters ■Fire Station HS Building Investments 1959 Police + Fire 33,500 SF 1960 Civic Center 1989 Police + Fire Expansion 5 mm 1992 Courtyard Infill oo mmm ono 0000 mmm ■ Non 65,500 SF 5 1999 Courtyard Third Floor 119,200 SF needed 16Future Agenda • Survey Process • Building Conditions • Space Needs Summary • Next Steps • Study the challenges • Find the opportunities Next Steps I Study the Challenges Design Challenges: Project Phasing Challenges: • Site size vs space needs • Continuous fire operations • Site access: vehicles, fire trucks, parking • Space constraints and possible alternate sites • Flood Plain • Occupied construction phases and possible temp or • Grade Change swing space • Existing historic structure • Public Access safety • Public Access / Wayfinding • MEP Systems • ADA accessibility • Sustainability Next Steps I Find the Opportunities We see opportunities to... • Improve the quality of service to the public • Provide more equal access to public space • Recruit and retain the best through quality workspace • Achieve City climate goals • Improve public safety training and response times • Improve physical and mental health for those who serve • Boost Civic pride Next Steps What do we have ? What do we need ? Solutions 1 ot 177 '. i � - ✓� .P.�,"=-dikes-.. ._ _._ _ ...- ....�__. ._.�_ ... . .. .. - ro 10WACITY IOWA 1 HALL SPACE ANALYSIS PROGRESS UPDATE FEBRUARY 06, 2024 O O N Program Leve I 0 --------------------------------- T-1 1W0.SF 1WGSF I BiG OPEEffFICE 90M R %ET W �ry 110 I 8<� OFF. I 1M 95X GSF • MEN OFF OFF OFFF in F. OFF OFFICE I N19IMF pFFF No 915 BR ISJ um WS _ • OPEl��1FICE I BEI R 1M GSE I I 415 GAF CONFfAENCE I e�plt I I I I in I I INKLER 22LOM pF� I OFF352 e 0' 35T &B GBF OFF. COIdf i0 0 F I I I L------------------------------------- - - ---- -------------------------------- =11.-CE- a_=11.-CE.REVExVE VTIYTIEC R11x �XDB.YPO 1CTION Program Leve I 1 T9 D --------------- HOP/$TO - OPEN OFFICE OFF OFF. OFF. OFF. F' 299 _ OFF. 02 M1 E 109 110 110 ITS 1�g' I PO CH FF 1 1 11 O NOFF 105 p 91 I p�pISNLG_SF T 659iNG CAF I `219$ I VEHICIEAY JJ13 G9 ST CtFPEN OFF CO NG TO197 I� . 953 GSF. OFF IV 52 EB OFF FF. imw 1111 EO OFF a ttEE EE 110 - giOq OFF I S M C165F 7 _ 2fifi IOP,IE�INIZFFICE 173 Ego V O OFF. 234 100 O 65 I l0T 101 IOBBY PV T5 I HOFF OP COW 1011 & I OFF 513M OFF I II I I I I I I I OF 210 SH F I I L �LYL SP.itEB -NRE.BIATIOXI =CITY YRXMER.COYYVXIC.TiIOXB ®NXYICE.REVEXYEV ilYi 1E8 RI.X �COYYOX&P T, -CI YYPXME R&OF1ICE M YCIFRX -XDS-XOV81XO AVT XORITY -YOLKE.MYIXISTRATION =VTYYAXMER.XR -FINMCE.ADYIMIBTRATIOX Program Leve12 ------------------------------------ 1»GSF LOCKER Ot03 0I% O1Q 107 MM359 3 BUN M SRT POB 39 OPEMFILE OFF • • OFF. G im In5ppC4Cn3 OFF. I tW �F. 33A GSF 1C SWIM OFF PLW ttt YL9 C01a I(6h'1t1016 318 100 O OFF 10 OF % OFFF OFF O F IB! I I I I I I I I I I I I I 7 i L i—J -POLICE -RRE.BMTIONI -NDS.NEIBXBLRXLOD SEflVILEB �NL$.DEVELOPMENT BEBVILEB Program Leve13 ----------------r- 11e 11, 110 10 10 I IN BW GSF 113p �. , oFs. I gpcEp CONF 1 650 I • � I I I OPEN OFF 8"p 0)9 fiBi GBF I I • on. i I I I I I I I I I I I I I I I I I I I I I I L �_J =.....•.I.LF6 -CITY YAIMOER.EOURV MVYIN RIOMIS ®pUBIIL.....EM01NFFRIMO STAFF PRESENTATION CONCLUDED CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org