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Home My WebLink About2024-01-25 Info Packet � r rrr®�� City Council Information Packet CITY OF 10"IA CITY January 25, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Maintenance Worker II - Wastewater Treatment Draft Minutes IP3. Library Board of Trustees: December 21 January 25, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT January 25, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY January 25,2024 Date Time Meeting Location Tuesday, February 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, February 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, March 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,April 2,2024 4:00 PM Special Formal Meeting City Hall,Emma J. Harvat Hall Work Session 410 E.Washington Street 6:00 PM Formal Meeting Tuesday,April 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 7,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,lune 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT January 25, 2024 Civil Service Examination: Maintenance Worker II - Wastewater Treatment Attachments: Civil Service Examination: Maintenance Worker II - Wastewater Treatment � r � mat CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org January 17, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker 11 — Wastewater Treatment Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I I —Wastewater Treatment. 1. Hector Ortiz 2. Joshua Funk Iowa City Civil Service Commission Rick W ssyssy Chair Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT January 25, 2024 Library Board of Trustees: December 21 Attachments: Library Board of Trustees: December 21 Q*k IOWA CITY ;FAW PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes December 21, 2023 2nd Floor - Boardroom Regular Meeting - 5:00 PM, DRAFT Tom Rocklin - President Lucy Santos Green Robin Paetzold DJ Johnk— Vice President Joseph Massa John Raeburn Hannah Shultz-Secretary Claire Matthews Dan Stevenson Members Present: DJ Johnk,Joseph Massa,Claire Matthews,Robin Paetzold,John Raeburn,Tom Rocklin, Hannah Shultz,Dan Stevenson. Members Absent: Lucy Santos Green. Staff Present: Elsworth Carman,Anne Mangano,Jen Miller,Jason Paulios,Angie Pilkington,Katie Roche. Guests Present: None. Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm.A quorum was present. Approval of December 21, 2023 Board Meeting Agenda.Johnk made a motion to approve the December 21,2023 Board Meeting Agenda. Shultz seconded.Motion passed 8/0. Public Discussion. None. Items to be Discussed. Policy Review:704 Use of Library's Cardholder Database.Raeburn asked if the policy was changed after the Patriot Act in 2001.Matthews noted the policy was adopted in 1986 and revised in 2012.Johnk noted revisions in March 2000 and January 2003.Johnk made a motion to approve the changes to policy 704:Use of Library's Cardholder Database.Shultz seconded. Motion passed 8/0. Review Draft of Finance Committee Responsibilities.Rocklin thanked Johnk,Paetzold,and Shultz for the Finance Committee Responsibilities draft.Carman said the draft looked good and commented on the last bullet point,"Work with director to draft models explaining how services may need adjustment in anticipation of funding challenges".Carman wondered if a step back should be taken there to clarify this could include both challenges and opportunities.Paetzold said the committee tried to recognize that current challenges facing the library didn't rest solely on the Library Director. Matthews noted funding comes from the City and asked if there is a need for that. Rocklin clarified the final draft should remove the word challenges and replace it with changes. Staff Reports. Ifyou will need disobiliry-related accommodations in order to participate in this meeting,please contactlen Miller,Iowa City Public Librory,at 379-887-6003 or jennifer-miller@icptorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 10WA CITY J14W PUBLIC LIBRARY Director's Report.Carman discussed Inservice day,which went well.The Communications Committee did an extraordinaryjob and the whole Inservice day staff committee did a greatjob.Carman said it is a significant decision to close the library to the public for continuing education and staff take it seriously.Carman discussed the Legislative Reception,which was attended by several of the people at the meeting.Paetzold noted the winter shelter and asked about the Library's status as a warming center.Carman clarified that last year ICPL was not a warming shelter.ICPL did make the lobby,which is temperature controlled and has restrooms, available in extreme temperatures. Carman noted if operating hours were to be extended he would need to check in because it would require a different staffing model.Matthews asked if there is a city policy about this. Carman said he could look into this but thinks decisions are made based on temperatures. Carman said the winter shelter helps a lot with early morning and evening hours and is a no barriers shelter.Patrons who leave the library are sometimes ineligible for the regular shelter but can go to the winter shelter because of this. Johnk asked if warming stations require a dry policy.Carman said at the Library patrons would be expected to follow Library policies. Departmental Reports:Children's Services.Pilkington encouraged everyone to sign up for the Winter Reading Program.Paetzold asked if alternative Black Friday was internal idea and thought it was a cool idea. Pilkington said Children's Librarian,Anne Wilmoth,started the program last year and continues to work that dayjust to run the program.Johnk liked the Winter Reading mugs. Matthews shared the link with ICCSD Librarians. Collection Services&IT. Rocklin said this is a huge project with a great committee that has done a lot of work. Matthews said communication is a core functionality to any group or business,and is always a challenge. Matthews said this is impressive and keep up the good work. Development Report.Rocklin said the Arts and Crafts Bazaar was very successful. Roche shared it was a successful event with over$7,500 raised.Roche noted it can be hard to measure good conversations with patrons and the good will created by the event and shared everyone was happy to be there.Matthews asked if the Friends Foundation table had interest.Roche said yes,there were conversations about book banning, legislation,and library funding;it was a positive experience. Miscellaneous:News Articles.Shultz said there are a lot of articles. Massa asked if the new Library Assistant was in a fulltime position. Roche said yes. President's Report. Rocklin thanked Trustees and noted everyone was either serving as an officer or on a committee.Rocklin asked Trustees to check in with their committees and the work that needs to be done. Rocklin encouraged Trustees to check in with Carman and be prepared to give updates at the January meeting. Rocklin said a resident sent some Trustees Christmas cards. Rocklin distributed the cards. Announcements from Members. None. Committee Reports. Stevenson discussed the Director Evaluation Committee.A tentative timeline was set to complete work in January and be ready for February meeting.Stevenson emailed Miller who will send out a survey to staff and the Board the week of January 8th.Carman will complete a self-evaluation.The data will be compiled by the committee to be ready for the February Board meeting. Rocklin encouraged Trustees to complete the survey and noted the Library Director evaluation is a fundamental part of serving on the Board. Communications. None. If you will need disability-related accommodations in order to participate in this meeting,please contactlen Miller,Iowa City Public Library,at 379-887-6003 orjennifer-miller@icpLorg. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 4ft IOWA CITY rjW PUBLIC LIBRARY Consent Agenda. Matthews made motion to approve the Consent Agenda.Johnk seconded.Motion passed 810. Set Agenda Order for January Meeting. Rocklin said the January meeting will include a budget discussion with City Manager Geoff'Fruin,a Strategic Plan update,a policy revision,2°d quarter financial and statistical reports,and the Adult and CAS department reports. Adjournment. Rocklin adjourned the meeting at 5:24 pm. Respectfully submitted, Jen Miller Ifyou will need disability-related accommodations in order to participate in this meeting,please contact Jen Miller,Iowa City Public Library,at 379-887-6003 orjennifer-miller@icpLorg. 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