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HomeMy WebLinkAbout2024-02-06 Council minutesr CITY OF IOWA CITY tot MEMORANDUM Date: February 9, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Work Session, February 6, 2024 — 4:00 p.m. at City Hall in Emma J Harvat Hall Council: Alter, Bergus, Dunn, Harmsen, Moe, Salih, Teague Staff: Fruin, Jones, Goers, Grace, Liston, Konche, Sovers, Hightshoe, Stizman, Bristow, Davies, Lyon USG: LeFevre, Monsivais (A transcription is available in the City Clerk's Office and the City website.) 1. Presentation on City Hall Building Space Needs Study City Manager Fruin provided Council with an introduction and background on the City Hall needs. Justin Bishop, OPN Architects presented a PowerPoint on the City Hall Building Space Needs Study and discussed the following: ➢OPN Architects ..,Agenda ➢Process Timeline ➢Survey Process —10 Guiding Principles — Themes ➢Solutions Sophie Donta, OPN Architects presented the following: ➢Building Conditions ➢Current Site Map ➢Building History ➢Architectural — Construction Types — Program — Daylight Access — Daylight Access (Daylight vs Artificial Light) — Circulation (1-0, L1, L2, L3, Staircases, Elevator ADA accessible) — Summary ➢MEP Systems — Location (Rooftop Units/Outside Electrical Service) — Summary ➢Human Experience (City Hall, Fire, Police, Restroom Access) — Summary ➢Space Needs (City Hall, Police, Fire) ➢Survey Results — Space Needs ➢Building Investments February 6, 2024 Page 2 Bishop finished up the presentation to discuss the following: ➢ Next Steps — Study the Challenges — Find the Opportunities — Solutions Individual Council members asked questions and expressed their views. OPN representatives answered Council questions. City Manager Fruin provided additional details. 2. Annual Historic Preservation Plan Presentation Historic Preservation Planner Bristow presented a PowerPoint on the Annual Historic Preservation Plan and discussed the following: ➢ Certified Local Government 2023 Annual Report ➢ Background ➢ Iowa City Historic Preservation ➢ Historic Preservation Commission 2023 General Information ➢ 4. National Register (NR) properties that were Altered ➢ 5. Which Properties were locally designated in 2023 ➢ 6. Locally designated properties that were Altered ➢ 7.2 Assistance provided on preservation projects ➢ 7.2 Assistance provided on preservation projects — Historic Preservation Fund ➢ 7.3 Public Education and Outreach ➢ 8. Issues, Challenges and/or Successes ➢ 9. Partnership formed or continued ➢ 9. Partnership formed or continued — City Channel 4 ➢ City Channel 4 Iowa City — 40 Years of Historic Preservation in Iowa City (YouTube) Individual Council members expressed their views. Historic Preservation Planner Bristow provided additional information. 3. Continued discussion on the FY 25 Budget proposal City Manager Fruin noted that this was the time for Councilors to ask questions regarding the proposed budget. Fruin was asked to provided a brief overview of his memo (IP3) in 2/1 Information Packet regarding utility rate background information. Individual Council members asked questions and expressed their views. City Manager Fruin stated Councilors had expressed interest to discuss the funds requested for license plate reader technology. Police Chief Liston and City Manager Fruin provided information and answered Council questions. Councilors also discussed the funds requested for a Police Data Analysis position. Individual Council members expressed their views. Police Chief Liston and City Manager Fruin provided additional information. [Recess @ 5:45 PM] and [Returned @ 7:39 PM] Councilors continued the FY 25 Budget proposal discussion regarding the Police Data Analysis position. Police Chief Liston summarized the information presented prior to recessing the work session. Individual Council members asked questions and expressed their views. City Manager Fruin answered Council questions and provided additional information. February 6, 2024 Page 3 Councilors wrapped up with a discussion regarding the Fire Department full time employee (FTE) request. Fire Chief Lyon and City Manager Fruin provided information. Individual Council members express their views. Action: Staff will move forward with final budget document preparations with the removal of $40k from the Police budget that was intended to be used for license plate reader technology deployment. 4. Clarification of Aaenda Items - no discussion. 5. Information Packet Discussion January 18, January 25, February 11 ➢ January 18- 1. (IP2 — Memo from Neighborhood & Development Services Coordinator & Senior Housing Inspector: City -Owned Property at 2318/2320 Taylor Drive) Councilor Alter noted the memo and is excited for the possibilities of a community center. Individual Council members expressed their views. City Manager Fruin provided additional information. 2. (IP3 — Johnson County Master Gardner Downtown City Gardens: 2023 Report to Iowa City) Councilor Moe noted the Master Gardner report. Individual Council members expressed their views. ➢ January 25 - No discussion. ➢ February 1 1. (IP4 — Pending City Council Work Session Topics) City Manager Fruin asked for Council confirmation on the items that were requested to be added to the pending work session topics. Action: The following items will be added to the Pending List: • Review of the City's utility discount program • Discussion on license plate reader technology • Local Option Sales Tax and other alternative revenue streams • Affordable Housing discussion • Update on efforts of the Childcare Coalition • Funding for immigrant led or served community organizations 6. University of Iowa Student Government (USG) Updates. Matthew Monsivais, USG Alternate and Noah LeFevre, USG Liaison presented updates. 7. Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions and committees. Adjourn 8:45 p.m.