HomeMy WebLinkAbout2024-02-06 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5041
If you will need disability -related accommodations in order to participate in this
program/event, please contact Kellie Grace at 319-356-5041, kgrace@iowa-
city.org. Early requests are strongly encouraged to allow sufficient time to meet
your access needs.
Fruo r � \t}5�Council Formal
Iowa City Agenda I,�SC - �- R= J
re-
101-)-es �iCil - Fl AYVI�Ytsi \/C6
r
GCCCS _!�ao ifS Regular Formal Meeting
�-1(0-C e- ( (February 6, 2024 - 6:00 PM - 'IT�
Emma J. Harvat Hall CITY OF IOWA CITY
410 E. Washington St.
Sore r S www.icgov.org
City of Iowa City Land Acknowledgment can be found at:
icgov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
• https://citVchannel4.com/live
• https://www.youtube.com/user/citychannel4/live
• https://facebook.com/CityoflowaCity
In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in-person
meeting. In the event of technological problems, the meeting will continue in-person, so those
wishing to ensure their ability to participate should attend the meeting in-person.
If you wish instead to participate remotely, you may attempt to do so by joining the meeting
via Zoom by going to the link below to visit the Zoom meeting's registration page and submit
the required information.
Once the registration is complete, you will receive an email message with a link to join the
meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email.
If you have no computer or smartphone, or a computer without a microphone, you can call in
by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted.
Zoom link: https://us06web.zoom.us/webinar/register/WN_cfjvldrbRPOenK_F8Fk9Jg
Meeting ID: 851 6804 3456
If you wish to use presentation materials with your comments, please provide them to the
City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will
be presented for you.
February 6, 2024 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
Call to Order
2. Proclamations
Sed 2.a Black History Month
2.b Lunar New Year
3. Consent Calendar - Approval of Council Actions (subject to corrections, as
recommended by the City Clerk)
3.a Work Session Minutes: January 16
3.b Formal Summary of Minutes: January 16
3.c Budget Work Session Minutes: January 22
3.d CIP Budget Work Session Minutes: January 24
4. Consent Calendar - Receive and File Minutes
4.a Ad Hoc Truth & Reconciliation Commission: January 4 [See Recommendation]
4.b Airport Commission: November 15
4.c Community Police Review Board: December 12 [See Recommendation]
4.d Historic Preservation Commission: December 14
4.e Human Rights Commission: November 28
4.f Library Board of Trustees: December 21
4.g Public Art Advisory Committee: December 7
5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk)
5.a Liquor License - Renewal
1. Class C Retail Alcohol License for Jobsite IC LLC, dba Jobsite, 928 Maiden
Ln.
2. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln.
3. Class C Retail Alcohol License for Etre Plaza Towers Restaurant LLC, dba
Formosa, 221 E. College St.
4. Class C Retail Alcohol License for Motif, Ltd. dba Bo -James, 118 E.
Washington St.
5.b Liquor License - New
1. Special Class C Retail Alcohol License for Bolang 888 LLC, dba
Szechuan House, 320 E. Burlington St.
6. Consent Calendar - Resolutions and Motions
6.a December 2023 Disbursements
Motion to approve disbursements in the amount of $18,807,194.94 for the period of
December 1 through December 31, 2023, as recommended by the Finance
Director subject to audit. Disbursements are published and permanently retained
in the City Clerk's office in accordance with State Code.
February 6, 2024 Iowa City City Council Agenda Page 2
6.b Oakland Cemetery Rules
,4- D, -D- Resolution adopting regulations governing the operation of Oakland Cemetery
including lot owner rights, maintenance practices, and visitor rules and
rescinding Resolution No. 17-65.
Comment: The City Code requires Council to adopt regulations governing the
operation of Oakland Cemetery by resolution. The primary substantive change is
easing the restriction on requiring flush monuments on most lots. The title of the
ownership right to the lot or niche is changed from "cemetery deed" to "Certificate
of Interment," which is the term used in the Code of Iowa, and the owner's rights
under a Certificate of Interment remain the same as for those who own a
cemetery deed.
6.c Oakland Cemetery fees
Resolution establishing a schedule of rates and charges for Oakland
L4 -�>> Cemetery and rescinding Resolution No. 23-55.
Comment: The City Code requires the fees and charges for services at Oakland
Cemetery be established by Council resolution. The major changes are to have
one fee for weekend interments and the fee for a lot for monument markers be
the same as for a lot requiring a flush marker.
6.d Automated Refuse Truck Procurement
Resolution authorizing the procurement of one (1) new automated refuse truck.
Comment: This Resolution will approve the procurement of one (1)
Freightliner/Labrie automated refuse truck for Solid Waste Operations.
Sourcewell cooperative contract 091219 -LEG will be utilized for this procurement.
Total purchase price is $297,054.20 which exceeds the $200,000.00 spending
authority of the City Manager, and so requires Council approval.
6.e Scott Blvd Sidewalk Infill & Storm Sewer Improvements Project
Resolution accepting the work for the Scott Blvd Sidewalk Infill and Storm
D, Sewer Improvement Project.
Comment: This project constructed approximately 1400 linear feet of sidewalk
connecting Eastbrook Flats to Court Hill Trail along Scott Boulevard, and Rita's
Ranch Dog Park to Eastbrook Street.
6.f 2023 Dual Extraction System Expansion Project
Resolution accepting the work for the 2023 Dual Extraction System
Expansion Project.
Comment: Construction of the 2023 Dual Extraction System Expansion Project
has been completed by Connolly Construction, Inc. of Peosta, Iowa.
Project Estimated Cost:
$115,000.00
Project Bid Received:
$91,485.00
Project Actual Cost:
$87,485.00
February 6, 2024 Iowa City City Council Agenda Page 3
6.g Consultant Services for the Asset Management Project
Resolution approving, authorizing and directing the Mayor to execute and the City
Clerk to attest Amendment No. 3 to the March 3rd, 2020 Consultant Agreement
by and between the City of Iowa City and SAM, LLC (formerly Midland GIS
Solutions, LLC.), of Maryville, MO to provide consultant services for the Asset
Management Project.
Comment: This agenda item authorizes an amendment to the Consultant
Agreement for the Asset Management Project to include GPS mapping and
GIS development for the City's storm sewer system.
6.h High Street and Southgate Avenue Sidewalk Infill Project
a4 _�L_� Resolution authorizing the acquisition of property interests necessary for
construction of the High Street and Southgate Avenue Sidewalk Infill
Project.
Comment: The High Street and Southgate Avenue Sidewalk Infill Project's design
has been completed and it has been determined that a temporary construction
easement is needed on 367 Southgate Avenue.
6.i Kirkwood Ave CRANDIC Railroad Crossing Project
Resolution authorizing the acquisition of property interests necessary
for construction of the Kirkwood Ave CRANDIC Railroad Crossing
Project.
Comment: Preliminary design for the Kirkwood Avenue CRANDIC Railroad
Crossing Project has been completed and easements are needed for the
construction of the upcoming Kirkwood Avenue CRANDIC Railroad
Crossing Project.
6.j Final Plat - Brickyard Hollow
Resolution Approving Final Plat of Brickyard Hollow Iowa City, Iowa.
L44 (SUB23-0008)
Comment: Staff recommends approval of the final plat subject to approval of the
legal papers by the City Attorney's Office and construction documents by Public
Works. It is anticipated that the legal papers and construction documents will be
approved prior to the February 6 City Council meeting. Approval will result in the
creation of nine residential lots and two outlots.
6.k Settlement Agreement Approval
O Resolution approving the settlement of pending litigation.
Comment: This item approves a settlement agreement negotiated by staff and the
City's insurer to resolve litigation filed by a former employee against the City. The
total settlement amount is $925,000. The total out-of-pocket cost to the City in this
matter is $500,000, with the City's insurance provider paying all remaining costs.
February 6, 2024 Iowa City City Council Agenda Page 4
7. Consent Calendar - Setting Public Hearings
7.a Rezoning - 1810, 1816, and 1828 Lower Muscatine Rd
Motion setting a public hearing for January 20, 2024 on an ordinance rezoning
approximately 6.25 acres of land from Neighborhood Public Zone (P-1) to
General Industrial (1-1) (REZ23-0010).
Comment: On January 17, 2024 the Planning and Zoning Commission
recommended approval of REZ23-0010 without conditions by a vote of 7-
0. Correspondence included in Council packet.
7.b Appeal of Historic Preservation Commission Decision
Motion setting a public hearing for February 20, 2024 on an appeal to the City
Council of the decision of the Historic Preservation Commission approving a
Certificate of Appropriateness with conditions for an alternation project regarding
the installation of a mini -split HVAC system at 811 E. College Street in the
College Green Historic District.
Comment: Laura Westemeyer appealed the decision of the Historic Preservation
Commission approving a Certificate of Appropriateness for the installation of a
mini -split HVAC system subject to the following conditions: 1) piping on the north
wall of the building and each side of the front projecting bay is relocated, 2) all
additional piping is painted to blend with the building behind, and 3) any damage
to the brick building caused by the project is repaired with matching brick and
mortar so that it is not visible.
7.c Amendment No. 1 to the Highway Commercial Urban Revitalization Plan
Resolution setting a public hearing on a proposed Amendment No. 1 to the
Highway Commercial Urban Revitalization Plan.
Comment: Staff proposes that the Urban Revitalization Plan be amended to be
consistent with state code regarding preapproval of improvement projects for
which an owner intends to seek the partial tax exemption allowed pursuant to the
Plan. Currently the Plan requires such preapproval, while the code merely makes it
permissible. This amendment would not eliminate the requirement to obtain
approval of the project and exemption after construction.
7.d Greater Iowa City Inc. Lease
Resolution setting a public hearing for February 20, 2024 regarding the intent to
14 -'33 enter into Lease Amendment #2 with Greater Iowa City, Inc. to renew their lease
for the Merge space within the Iowa City Public Library.
Comment: The Iowa City Area Development Group, Inc., now doing business as
Greater Iowa City, Inc., has occupied the Merge space within the Iowa City Public
Library since beginning a short- term lease on October 1, 2015. That lease was
extended for four years starting on March 1, 2016, and then extended for an
additional four years in 2020. The lease is set to expire on February 29, 2024. The
City wishes to extend that lease, under the same terms, through February 29,
2028, with an option to renew for an additional four years under mutually
agreeable terms.
February 6, 2024 Iowa City City Council Agenda Page 5
7.e Highway 6 East Water Main Replacement Project
Resolution setting a public hearing on February 20, 2024 on project manual
and estimate of cost for the construction of the Highway 6 East Water Main
Replacement Project, directing City Clerk to publish notice of said hearing,
and directing the City Engineer to place said project manual on file for public
inspection.
Comment: This project includes installation of 16" water main on the north side
of Highway 6 East between Fairmeadows Boulevard and Industrial Park Road.
The estimated construction cost is $ 880,000 available in the Hwy 6
(Fairmeadows to Industrial Park Rd) Water Main Replacement Account #W3320.
7.f Sale of 3351 Wintergreen Dr.
_ Resolution setting public hearing for February 20, 2024, on a proposal to
convey the property at 3351 Wintergreen Drive.
Comment: City Council authorized the acquisition of 3351 Wintergreen Dr. for the
purpose of abating the nuisance. After City staff was unable to acquire the
property voluntarily, the City proceeded to condemnation. State law requires the
City to convey the property to a buyer that will either rehabilitate the home or
demolish it and construct a new house, and City staff has negotiated a purchase
agreement with a buyer to rehab the house for the sale price of $206,000,
subject to formal approval by City Council.
End of Consent Calendar
f—eoAo-V VV C) lv"Los
Se �►Co� Lc��� P('��
Action: l �un �1 �O Q -710
NC -C -e P+ -7
8. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council. Because
Community Comment is for items not properly noticed on the agenda, Council cannot engage
in discussion or debate due to open meetings laws.
Only in- person comments will be allowed for Community Comment. Public comment for
specific agenda items, which must be directly related to that agenda item, may be made in-
person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period will end at
7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time
allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the number of
individuals desiring to speak. Additional comments can be sent to the City Council
via council@iowa-city.org or through the City Clerk's Office.
February 6, 2024 Iowa City City Council Agenda Page 6
9. Planning & Zoning Matters
9.a Rezoning - Moss Ridge Rd.
Ordinance conditionally rezoning approximately 61.72 acres of land located North
, L44— 4q �LO of 1-80, West of N. Dodge Street, at the end of Moss Ridge Road from Research
Development Park (RDP) zone, Interim Development Research Park (ID -RP)
zone, and Highway Commercial with a Planned Development Overlay (OPD/CH-1)
zone to Intensive Commercial (CI -1) zone (REZ23-0009). (Second Consideration)
Comment: On December 20, 2023 the Planning and Zoning Commission
recommended approval of REZ23-0009 by a vote of 6-0 (Craig absent) subject
to the following conditions: prior to approval of a preliminary plat, completion of a
traffic study; prior to issuance of a building permit, completion of all required
improvements outlined in the traffic study subject to review by the City Engineer;
prior to approval of a site plan, approval of a preliminary and final plat; and the
water main is designed to extend and connect to the existing water main along I-
80 to create a looped system. Approval would allow the development of intensive
commercial uses. Applicant is requesting expedited action. Correspondence
included in Council pack e . 7 YK
(,OGtivC 2�� 1cJUrinI Moe d `
Action: Ot�RT i — t.� r i Sa Q —7 ( n
10. Regular Formal Agenda
10.a HOME -ARP Amendment #4 to FY21 Annual Action Plan
Resolution approving Substantial Amendment #4 to Iowa City's FY21
3 (p Annual Action Plan.
Comment: Amendment #4 to the FY21 Annual Action Plan is a revised HOME -
ARP allocation plan. Revisions have been made in response to HUD feedback on
the allocation plan and include updates to funded projects based on HUD
eligibility criteria. r\1a
Action: NI -�er 1144 cY-Ks,-e L (o I l _ � �t VA' YU o o .
11. Council Appointments
11.a Ad Hoc Truth & Reconciliation Commission
Ad Hoc Truth & Reconciliation Commission - One vacancy to fill an unexpired
` a Q term, upon appointment ending December 31, 2024. (Eric Harris was removed by
City Council on November 6, 2023)
Action: AY-Y)Q<-, 1'li LL a — A Ne_ I �rl u
11.b Board of Appeals
Board of Appeals - One vacancy for an HVAC or Building Design Professional or a
qualified trade representative, with experience and training (if after three months
no professional applies or is appointed) to fill a five-year term, January 1, 2024 -
December 31, 2028. (Term expires for Jim Walker)
Action:
5
February 6, 2024 Iowa City City Council Agenda Page 7 /(�
12. Announcement of Vacancies - Previous
12.a Announcement of Vacancies - Previous
Charter Review Commission - Nine vacancies to fill a one-year term
beginning April 1, 2024 and ending no later than April 1, 2025.
Applications must be received by 5:00 P.M., Tuesday, February 13, 2024.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028. (Term expires for Heather Flynn)
Airport Zoning Commission - One vacancy to fill a 6 -year term, January 1, 2024
- December 31, 2029. (Term expires for Dennis Keitel)
Historic Preservation Commission (E. College St.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt
Resigned)
Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three -
year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term —
Lyndi Kiple resigned)
Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an
unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned)
Public Art Advisory Committee - One vacancy to fill a three-year term, January
1, 2024 - December 31, 2026. (Term expires for Jenny Gringer)
Public Art Advisory Committee - One vacancy to fill an unexpired term,
upon appointment - December 31, 2024. (Edward Boyken resigned)
Senior Center Commission - One vacancy to fill a three-year term, January
1, 2024 -December 31, 2026. (Term expires for Susan Mellecker)
Vacancies will remain open until filled.
13. City Council Information
14. Report on Items from City Staff
. City Manager's Office
. City Attorney
. City Clerk
15. Adjourn
'-DL,Q- r\jA/)k i 4-e- r -
February 6, 2024 Iowa City City Council Agenda Page 8