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HomeMy WebLinkAbout2024-02-06 Council minutes Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes February 6, 2024 - 6:00 PM Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St. Mayor Teague presiding. Council members present: Alter, Bergus, Dunn, Harmsen, Moe, Salih, Teague. Staff members present: Fruin, Jones, Goers, Grace, Platz, Liston, Lyon, Sovers, Hightshoe, Sitzman, Trunbull, Davies. USG: LeFevre, Monsivais. 1. Call to Order 2. Proclamations 2.a Black History Month Chastity Dillard, Ad Hoc Truth & Reconciliation Commission Chair, accepting. 2.b Lunar New Year Na (Nina) Li, President - Eastern Iowa Chapter Asian and Pacific Islander American Public Affairs Association (APAPA), accepting. 3. Consent Calendar -Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Work Session Minutes: January 16 3.b Formal Summary of Minutes: January 16 3.c Budget Work Session Minutes: January 22 3.d CIP Budget Work Session Minutes: January 24 4. Consent Calendar - Receive and File Minutes 4.a Ad Hoc Truth & Reconciliation Commission: January 4 [See Recommendation] 4.b Airport Commission: November 15 4.c Community Police Review Board: December 12 [See Recommendation] 4.d Historic Preservation Commission: December 14 4.e Human Rights Commission: November 28 4.f Library Board of Trustees: December 21 4.g Public Art Advisory Committee: December 7 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License - Renewal 1. Class C Retail Alcohol License for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln. 2. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln. February 6, 2024 Summary of Minutes Page 1 3. Class C Retail Alcohol License for Etre Plaza Towers Restaurant LLC, dba Formosa, 221 E. College St. 4. Class C Retail Alcohol License for Motif, Ltd. dba Bo-James, 118 E. Washington St. 5.b Liquor License - New 1. Special Class C Retail Alcohol License for Bolang 888 LLC, dba Szechuan House, 320 E. Burlington St. 6. Consent Calendar - Resolutions and Motions 6.a Motion to approve disbursements in the amount of $18,807,194.94 for the period of December 1 through December 31, 2023, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b Resolution adopting regulations governing the operation of Oakland Cemetery including lot owner rights, maintenance practices, and visitor rules and rescinding Resolution No. 17-65. (Resolution 24-22) 6.c Resolution establishing a schedule of rates and charges for Oakland Cemetery and rescinding Resolution No. 23-55. (Resolution 24-23) 6.d Resolution authorizing the procurement of one (1) new automated refuse truck. (Resolution 24-24) 6.e Resolution accepting the work for the Scott Blvd Sidewalk Infill and Storm Sewer Improvement Project. (Resolution 24-25) 6.f Resolution accepting the work for the 2023 Dual Extraction System Expansion Project. (Resolution 24-26) 6.g Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest Amendment No. 3 to the March 3rd, 2020 Consultant Agreement by and between the City of Iowa City and SAM, LLC (formerly Midland GIS Solutions, LLC.), of Maryville, MO to provide consultant services for the Asset Management Project. (Resolution 24-27) 6.h Resolution authorizing the acquisition of property interests necessary for construction of the High Street and Southgate Avenue Sidewalk Infill Project. (Resolution 24-28) 6.i Resolution authorizing the acquisition of property interests necessary for construction of the Kirkwood Ave CRANDIC Railroad Crossing Project. (Resolution 24-29) 6.j Resolution Approving Final Plat of Brickyard Hollow Iowa City, Iowa. (SUB23- 0008) (Resolution 24-31) February 6, 2024 Summary of Minutes Page 2 6.k Resolution approving the settlement of pending litigation. (Resolution 24-30) 7. Consent Calendar - Setting Public Hearings 7.a Motion setting a public hearing for January 20, 2024 on an ordinance rezoning approximately 6.25 acres of land from Neighborhood Public Zone (P- 1) to General Industrial (1-1) (REZ23-0010). 7.b Motion setting a public hearing for February 20, 2024 on an appeal to the City Council of the decision of the Historic Preservation Commission approving a Certificate of Appropriateness with conditions for an alternation project regarding the installation of a mini-split HVAC system at 811 E. College Street in the College Green Historic District. 7.c Resolution setting a public hearing on a proposed Amendment No. 1 to the Highway Commercial Urban Revitalization Plan. (Resolution 24-32) 7.d Resolution setting a public hearing for February 20, 2024 regarding the intent to enter into Lease Amendment #2 with Greater Iowa City, Inc. to renew their lease for the Merge space within the Iowa City Public Library. (Resolution 24-33) 7.e Resolution setting a public hearing on February 20, 2024 on project manual and estimate of cost for the construction of the Highway 6 East Water Main Replacement Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 24-34) 7.f Resolution setting public hearing for February 20, 2024, on a proposal to convey the property at 3351 Wintergreen Drive. (Resolution 24-35) End of Consent Calendar The following individual appeared regarding item 6.k: Sadie McDowell. Individual Council members asked questions regarding item 3 through 7. City Manager Fruin provided additional information. Motion to approve consent calendar, items 3 - 7, removing item 6.j for separate consideration. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (7 Ayes) The following individual appeared regarding item 6.j: Jim Throgmorton. Individual Council members asked questions. City Manager Fruin and Development Services Coordinator Sitzman provided additional information. Motion to approve item 6.j. Moved by Andrew Dunn, seconded by Megan Alter. Motion Passed. (7 Ayes) February 6, 2024 Summary of Minutes Page 3 Motion to accept correspondence from Cheryl Ridgeway, Desiree Dahl, Martha Shaw, and Pat Bowen. Moved by Mazahir Salih, seconded by Megan Alter. Motion Passed. (7 Ayes) 8. Community Comment [items not on the agenda (until 7 PM)] The following individuals appeared: Brandon Ross, Clara Rynen, and Maeve Rynen. 9. Planning & Zoning Matters 9.a Ordinance conditionally rezoning approximately 61.72 acres of land located North of 1-80, West of N. Dodge Street, at the end of Moss Ridge Road from Research Development Park (RDP) zone, Interim Development Research Park (ID-RP) zone, and Highway Commercial with a Planned Development Overlay (OPD/CH-1) zone to Intensive Commercial (CI-1) zone (REZ23-0009). (Second Consideration) Motion to waive second consideration. Moved by Andrew Dunn, seconded by Joshua Moe. Motion Passed. (7 Ayes) Motion to pass and adopt ordinance 24-4920. Moved by Andrew Dunn, seconded by Mazahir Salih. Motion Passed. (7 Ayes) Motion to accept correspondence from Michael Muhlenbruch, McClure Engineering . Moved by Megan Alter, seconded by Andrew Dunn. Motion Passed. (7 Ayes) 10. Regular Formal Agenda 10.a Resolution approving Substantial Amendment #4 to Iowa City's FY21 Annual Action Plan. Grants Specialist Turnbull presented information. Individual Council members asked questions. City Manager Fruin and Grants Specialist Turnbull provided additional information. Individual Council members expressed their views. Motion to approve resolution 24-36. Moved by Megan Alter, seconded by Shawn Harmsen. Motion Passed. (6 Ayes) Salih voting no. 11. Council Appointments 11.a Ad Hoc Truth & Reconciliation Commission - One vacancy to fill an unexpired term, upon appointment ending December 31, 2024. (Eric Harris was removed by City Council on November 6, 2023) Motion to appoint Amos Kiche. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (7 Ayes) 11.b Board of Appeals - One vacancy for an HVAC or Building Design Professional or a qualified trade representative, with experience and training (if after three months no professional applies or is appointed) to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Jim Walker) February 6, 2024 Summary of Minutes Page 4 Motion to defer appointment to March 19. Moved by Andrew Dunn, seconded by Laura Bergus. Motion Passed. (7 Ayes) 12. Announcement of Vacancies - Previous 12.a Charter Review Commission - Nine vacancies to fill a one-year term beginning April 1, 2024 and ending no later than April 1, 2025. Applications must be received by 5:00 P.M., Tuesday, February 13, 2024. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Heather Flynn) Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029. (Term expires for Dennis Keitel) Historic Preservation Commission (E. College St.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned) Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three - year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term -- Lyndi Kiple resigned) Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned) Public Art Advisory Committee - One vacancy to fill a three-year term, January 1, 2024 - December 31, 2026. (Term expires for Jenny Gringer) Public Art Advisory Committee - One vacancy to fill an unexpired term, upon appointment - December 31, 2024. (Edward Boyken resigned) Senior Center Commission - One vacancy to fill a three-year term, January 1, 2024-December 31, 2026. (Term expires for Susan Mellecker) Vacancies will remain open until filled. 13. City Council Information — No updates. 14. Report on Items from City Staff — No reports. 15. Adjourn Motion to adjourn at 7:28 PM. Moved by Andrew Dunn, seconded by Megan Alter. Motion Passed. (7 Ayes) IL A L==:e 1"�A _--e Ma City Clerk February 6, 2024 Summary of Minutes Page 5 Item Number: 3.a. CITY OF IOWA CITY COUNCIL ACTION REPORT February 6, 2024 Work Session Minutes: January 16 Attachments: Work Session Minutes: January 16 r CITY OF IOWA CITY -'° �� MEMORANDUM Date: January 23, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Work Session, January 16, 2024 — 4:00 p.m. at City Hall in Emma J Harvat Hall Council: Alter, Bergus, Dunn (via Zoom), Harmsen, Moe, Salih, Teague Staff: Fruin, Jones, Goers, Grace, Hightshoe, Sitzman, Russett, Havel, Sovers USG: Le Fevre. Monsivais (A transcription is available in the City Clerk's Office and the City website.) 1. Presentation from staff on the Comprehensive Plan update called for in the FY2023-2028 Strategic Plan Senior Planner Russett presented a PowerPoint on the Comprehensive Plan update and discussed the following: ➢ Introduction ➢ Background ➢ What is a Comp Plan? ➢ Iowa City's Comp Plan (IC2030 Adopted in 2013) ➢ Iowa City's Comp Plan Future Land Use Map ➢ Iowa City's Comp Plan Other Components ➢ Zoning & Subdivision Regulations ➢ Zoning Map & Zoning Code Title 14 ➢ Subdivision Code Title 15 & Example Subdivision ➢ Role of the Comp Plan in Land Development ➢ Outcomes (x5) ➢ 10 Planning Districts Map ➢ Riverfront Crossing Master Plan ➢ Northwest District, North Corridor and Downtown map ➢ Outcomes (x2) ➢ Next Steps Individual Council members asked questions and expressed their views. Senior Planner Russett, City Manager Fruin, and City Attorney Goers provided additional information. 2. Clarification of Agenda Items City Attorney Goers noted agenda items 6.a and 6.b were not ready and requested them to be deferred indefinitely. Mayor Teague mentioned Councilor Moe would recuse himself on items 8.a and 8.b. 3. Information Packet Discussion rJanuary 4, January 111 ➢ January 4 — January 16, 2024 Page 2 (IP2 — Memo from City Clerk: Joint Entities Meeting Agenda Items for January 22) Mayor Teague requested items for the joint meeting agenda from Council members. Individual Council members expressed their views. Action: Staff will reach out to CommUnity to see if their staff is able to provide an update on 988 at next Monday's Joint Entities meeting. If so, the City Clerk will notify the City of Coralville of the agenda addition request from Iowa City. 2. (IP1 — Council Tentative Meeting Schedule) Mayor Pro Tem Salih requested to change the date of the Saturday, 1/20 Budget Work Session due to a scheduling conflict. Individual Council members expressed their views. City Manager Fruin provided additional information. Action: The Saturday, January 20'" budget meeting was rescheduled to 8am on Monday, January 22"'. The sequencing of budget presentations remained unchanged. ➢ January 11 - No discussion. 4. University of Iowa Student Government (USG) Updates. Matthew Monsivais, USG Alternate and Noah LeFevre, USG Liaison presented updates. 5. Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions and committees. Adjourn 4:49 p.m. Item Number: 3.b. CITY OF IOWA CITY COUNCIL ACTION REPORT February 6, 2024 Formal Summary of Minutes: January 16 Attachments: Formal Summary of Minutes: January 16 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes January 16, 2024 - 6:00 PM Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall, 410 E. Washington St. Mayor Teague presiding. Council members present: Alter, Bergus, Dunn (via Zoom), Harmsen, Moe, Salih, Teague. Staff members present: Fruin, Jones, Goers, Grace, Platz, Sitzman, Havel, Sovers, Welter. USG: LeFevre, Monsivais. 1. Call to Order 2. Proclamations 2.a Human Trafficking Prevention and Awareness month Teresa Davidson, CEO and Co-founder of Chains Interrupted accepting. 3. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a Special Formal Summary of Minutes: January 2 3.b Work Session Minutes: January 2 3.c Formal Summary of Minutes: January 2 4. Consent Calendar - Receive and File Minutes 4.a Ad Hoc Truth & Reconciliation Commission: December 7 4.b Parks & Recreation Commission: October 27 4.c Parks & Recreation Commission: December 13 4.d Senior Center Commission: October 19 5. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 5.a Liquor License - Renewal 1. Class C Retail Alcohol License for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. 2. Outdoor Service Area for Brothers of Iowa City, Inc., dba It's Brothers Bar & Grill, 125 S. Dubuque St. 3. Class C Retail Alcohol License for 2 -Tone, Inc., dba Bluebird Diner, 330 E. Market St. 4. Class B Retail Alcohol License for Aldi Inc., dba Aldi Inc. #67, 760 Ruppert Rd. 5.b Liquor License -New 1. Class C Retail Alcohol License for The Englert Civic Theatre, Inc., dba Englert Civic Theatre Inc., 221 E. Washington St. January 16, 2024 Summary of Minutes Page 1 Class C Retail Alcohol License for Iowa Ave. Hospitality, LLC, dba Giddy Up, 118 S. Clinton St. 6. Consent Calendar - Resolutions and Motions 6.a Resolution accepting the work for the storm sewer, sanitary sewer, water main, paving, and certain sidewalk public improvements for Sycamore Woods — Parts One and Three, and declaring public improvements open for public access and use. (Deferred Indefinitely) 6.b Resolution accepting the work for the sanitary sewer and water main public improvements for Riverfront West First Addition, and declaring public improvements open for public access and use. (Deferred Indefinitely) 6.c Resolution accepting the work for the 2022 Traffic Restriping Project. (Resolution 24-13) 6.d Resolution accepting the work for the Mercer Park Aquatic Center & Scanlon Gym Exterior Accessibility and Lighting Improvements Project. (Resolution 24-14) 6.e Resolution approving an agreement with Riverside Theatre for financial support to renovate Riverside Festival Stage. (Resolution 24-15) 6.f Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2024 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (January 2024). (Resolution 24-16) 6.g Resolution authorizing the Mayor to sign and the City Clerk to attest the Title VI Non -Discrimination Agreementwith the Iowa Department of Transportation (IDOT) and the United States Department of Transportation's (USDOT) Standard Title VI/Non-Discrimination Assurances (Resolution 24-17) 6.h Resolution authorizing implementation of the position classification change recommendations of the Internal Equity and Market Analysis study conducted by the Austin Peters Group. (Resolution 24-18) End of Consent Calendar City Attorney Goers provided information regarding the indefinite deferral of items 6.a and 6.b. Motion to approve consent calendar, items 3 - 6 removing items 6.a and 6.b for separate consideration. Moved by Shawn Harmsen, seconded by Andrew Dunn. Motion Passed. (7 Ayes) Motion to defer items 6.a and 6.b indefinitely. Moved by Joshua Moe, seconded by Mazahir Salih. Motion Passed. (7 Ayes) 7. Community Comment [items not on the agenda (until 7 PM)] The following individual appeared: Katie Doolittle. January 16, 2024 Summary of Minutes Page 2 8. Planning & Zoning Matters 8.a Ordinance conditionally rezoning approximately 0.78 acres of land located 1201 W. Benton Street from Low Density Residential (RS -5) to Low Density Multi -Family Residential (RM -12). (REZ23-0008) Motion to waive second consideration. Moved by Megan Alter, seconded by Mazahir Salih. Motion Passed. (6 Ayes) Moe recusing. Motion to pass and adopt ordinance 24-4918. Moved by Mazahir Salih, seconded by Shawn Harmsen. Motion Passed. (6 Ayes) Moe recusing. Motion to accept correspondence from Brian Boelk, Axiom Consultants. Moved by Laura Bergus, seconded by Megan Alter. Motion Passed. (6 Ayes) Moe recusing. 8.b Ordinance amending Title 14, Zoning to reduce the maximum allowable height in the Neighborhood Stabilization Residential (RNS-12) zone from thirty-five (35) feet to twenty-seven (27) feet for single-family and duplex uses. (REZ23-0005) (Pass & Adopt) Motion to pass and adopt ordinance 24-4919. Moved by Mazahir Salih, seconded by Megan Alter. Motion Passed. (5 Ayes) Teague voting no, Moe recusing. 8.c Resolution to amend the Comprehensive Plan future land use map for property located north of 1-80 and west of N. Dodge Street at the end of Moss Ridge Road from Office Research Development Center to Intensive Commercial (CPA23-0002) Development Services Coordinator Sitzman presented a PowerPoint. Individual Council members asked questions. The following individual appeared: Michael Muhlenbruch, McClure Engineering for the development team. Individual Council members expressed their views. Motion to approve resolution 24-19. Moved by Megan Alter, seconded by Laura Bergus. Motion Passed. (7 Ayes) 8.d Ordinance conditionally rezoning approximately 61.72 acres of land located North of 1- 80, West of N. Dodge Street, at the end of Moss Ridge Road from Research Development Park (RDP) zone, Interim Development Research Park (ID -RP) zone, and Highway Commercial with a Planned Development Overlay (OPD/CH-1) zone to Intensive Commercial (CI -1) zone (REZ23-0009). Development Services Coordinator Sitzman presented a PowerPoint. Individual Council members asked questions and expressed their views. Motion to give first consideration. Moved by Mazahir Salih, seconded by Joshua Moe. Motion Passed. (7 Ayes) January 16, 2024 Summary of Minutes Page 3 9. Regular Formal Agenda 9.a Resolution approving project manual and estimate of cost for the construction of the 2023 Sanitary Sewer Repairs Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Senior Engineer Welter presented a PowerPoint. Individual Council members asked questions and expressed their views. Motion to approve resolution 24-20. Moved by Laura Bergus, seconded by Joshua Moe. Motion Passed. (7 Ayes) 9.b Resolution approving project manual and estimate of cost for the construction of the 2024 Parking Garages Maintenance and Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Senior Engineer Welter presented a PowerPoint. Individual Council members asked questions. City Manager Fruin provided additional information. Individual Council members expressed their views. Motion to approve resolution 24-21. Moved by Megan Alter, seconded by Laura Bergus. Motion Passed. (7 Ayes) 10. Announcement of Vacancies -Previous 10.a Charter Review Commission - Nine vacancies to fill a one-year term beginning April 1, 2024 and ending no later than April 1, 2025. Applications must be received by 5:00 P.M., Tuesday, February 13, 2024. Ad Hoc Truth & Reconciliation Commission - One vacancy to fill an unexpired term, upon appointment ending December 31, 2024. (Eric Harris was removed by City Council on November 6, 2023) Applications must be received by 5:00 P.M., Tuesday, January 30, 2024. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Heather Flynn) Airport Zoning Commission - One vacancy to fill a 6 -year term, January 1, 2024 - December 31, 2029. (Term expires for Dennis Keitel) Board of Appeals - One vacancy, for an HVAC or Building Design Professional or a qualified trade representative, with experience and training (if after three months no professional applies or is appointed) to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expires for Jim Walker) January 16, 2024 Summary of Minutes Page 4 Historic Preservation Commission (E. College St.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned) Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three - year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term -- Lyndi Kiple resigned) Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned) Public Art Advisory Committee - One vacancy to fill a three-year term, January 1, 2024 - December 31, 2026. (Term expires for Jenny Gringer) Public Art Advisory Committee - One vacancy to fill an unexpired term, upon appointment - December 31, 2024. (Edward Boyken resigned) Senior Center Commission - One vacancy to fill a three-year term, January 1, 2024 -December 31, 2026. (Term expires for Susan Mellecker) Vacancies will remain open until filled. 11. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 12. Report on Items from City Staff City Attorney Goers reported on various items. 13. Adjourn Motion to adjourn Motion Passed. (7 f City Clerk 7:07 PM. Moved by Shawn Harmsen, seconded by Mazahir Salih. Ayes) Ma January 16, 2024 Summary of Minutes Page 5 Item Number: 3.c. CITY OF IOWA CITY COUNCIL ACTION REPORT February 6, 2024 Budget Work Session Minutes: January 22 Attachments: Budget Work Session Minutes: January 22 r `_.:.p, CITY OF IOWA CITY %Z- MEMORANDUM Date: January 30, 2024 To: Mayor and City Council From: Ashley Platz, Deputy City Clerk Re: Council Budget Work Session, January 22, 2024, 8:06 AM in Emma J. Harvat Hall Council: Alter, Bergus, Dunn, Harmsen, Moe, Salih, Teague Staff: Fruin, Jones, Platz, Kilburg, Davies, Ogden, Knoche, Kilburg, Hightshoe, Nagle-Gamm, Seydell-Johnson, Barker, Lyons, Carman (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website.) BUDGET OVERVIEW AND HIGHLIGHTS City Manager Fruin noted the time and effort from staff that was put into pulling together the budget and urged Councilors to jump in if they have questions during the presentations. Fruin reviewed the budget review schedule, areas of focus, fund structures, and Fiscal Year 2023 budget review and challenges. Deputy City Manager Jones reviewed Revenues and Expenditures and Enterprise Funds. City Manager Fruin wrapped up with discussion on investments in the strategic plan, core services, and other adopted master plans. Fruin also briefly noted looking ahead at the FY26 budget and things to plan for. Individual Council members expressed their views. [PowerPoint of FY2025 Budget coincided with overview.] Finance Director Davies was also present for discussion. Department budgets were presented as outlined on the agenda; page number in parenthesis refers to pages in the Proposed Financial Plan (01/12/24 Information Packet). A PowerPoint of organizational charts for the City departments were shown and archived. [BREAK @ 10:10AM — 10:20AMJ GENERAL GOVERNMENT PROGRAM BUDGETS *City Attorney — City Attorney Goers (Pages 49-54, Pages 330) * City Clerk — Deputy City Clerk Platz (Page 42-48, Page 329) * City Manager - Assistant City Manager Fruin - City Council (Page 328) - City Manager (Pages 55-60, Page 331) - Communications/Cable TV (Pages 61-64, Pages 332) - Climate Action and Outreach (Pages 77-80, Page 335) - Emergency Levy (Page 394-395) - Human Resources (Pages 65-68, Page 333) - Human Rights (Pages 69-72, Pages 334) - Economic Development (Pages 73-76, Page 335) Council Budget Work Session January 22, 2024 Page 2 * Finance — Finance Director Davies and Budget Management Analyst Ogden - Finance Administration (Pages 81-90, Pages 336-338) - Accounting (Pages 91-93, Page 339) - Purchasing and Central Services (Pages 94-98, Pages 340) - Revenue (Pages 99-101, Page 341) - Risk Management (Pages 102-104, Pages 663-665) - Information Technology Services (Pages 105-108, Pages 666-669) PUBLIC SAFETY PROGRAM BUDGETS * Police Department — Police Chief Liston (Pages 109-125, Pages 342-347) * Fire Department — Fire Chief Lyon (Pages 126-142, Pages 348-350) CULTURAL & LEISURE PROGRAM BUDGETS * Library — Library Director Carman (Pages 167-176, Pages 358-361) [Break for Lunch @ 12:06PM — 12:42PM] * Parks & Recreation — Parks & Recreation Director Seydell-Johnson - Parks & Recreation Administration (Pages 143-150, Page 351) - Government Buildings (Pages 151-154, Page 352) - Recreation (Pages 155-158, Page 353) - Park Maintenance (Pages 159-163 Pages 354 -356) - Cemetery Operations (Pages 164-166, Page 357) * Senior Center — Senior Center Coordinator DeLoach (Pages 177-185, Pages 362-363) COMMUNITY PROGRAM BUDGETS *Neighborhood and Development Services - NDS Director Hightshoe - NDS Administration (Pages 186-192, Pages 364) - Neighborhood Services (Pages 193-201, Pages 365-368) - Development Services (Pages 202-206, Pages 369) - Community Development Block Grant (Pages 374-375) - H.O.M.E. Grant (Pages 376-377) - Housing Authority (Pages 495-499) - Affordable Housing Fund (Pages 396-397) - Property Management Fund Pages (Pages 398-402) *Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe (Pages 207-211, Pages 387-389) BUSINESS TYPE FUNDS * Transportation Services — Transportation Services Director Nagle-Gamm - Transportation Administration (Pages 251-256, Pages 372) - Parking (Pages 257-260, Pages 431-437) - Transit (Pages 261-264, Pages 438-446) Council Budget Work Session January 22, 2024 Page 3 [BREAK] * Airport — Operations Specialist Michael Tharp (Pages 265-270, Pages 486-489) PUBLIC WORKS PROGRAM BUDGETS * Public Works - Public Works Director Knoche - Public Works Administration (Pages 212-220, Pages 370) - Engineering Services (Pages 221-225, Pages 371) - Road Use Tax Fund (RUT)/Streets Operations (Pages 226-230, Pages 378-384) - Wastewater (Pages 231-235, Pages 447-456) - Water (Pages 236-240, Pages 457-470) - Resource Management (Pages 241-247) - Refuse (Pages 471-477) - Landfill (Pages 478-485) - Storm Water (Pages 490-494) - Equipment (Pages 248-250, Pages 658-662) City Manager Fruin and individual Council members shared additional thoughts regarding the budget. Meeting adjourned 3:52 PM Item Number: 3.d. CITY OF IOWA CITY COUNCIL ACTION REPORT February 6, 2024 CIP Budget Work Session Minutes: January 24 Attachments: CIP Budget Work Session Minutes: January 24 r CITY OF IOWA CITY MEMORANDUM Date: January 25, 2024 To: Mayor and City Council From: Kellie Grace, City Clerk Re: Council Budget Work Session, January 24, 2024, 2:00 PM in Emma J. Harvat Hall Council: Alter, Bergus, Dunn, Harmsen, Moe, Salih, Teague Staff: Fruin, Jones, Grace, Knoche, Havel, Sovers, Davies, Ogden, Hightshoe, Nagle- Gamm, Lyon, Liston, Seydell Johnson, Tharp, Carman. (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) FY2024-2028 CAPITAL IMPROVEMENT PROGRAM (CID City Manager Fruin reviewed the framework of budgeting and the impact that it has on Capital Improvement Projects. Finance Director Davies presented a review of the Timeline and Budget Information. [GIS -based presentation (archived with the City Clerk).] Ongoing Projects — City Engineer Havel and Parks & Recreation Director Seydell-Johnson Senior Center Facility Exterior Improvements Sturgis Ferry Boat Drop Improvements Mercer Ball Diamond Improvements Tennis Court Renovations Riverside Drive Pedestrian path Rochester Avenue Reconstruction Kitty Lee Rd SW— Functional Design Muscatine Avenue Pedestrian Crossing Rohret South Sewer Annual Projects — City Engineer Havel and Parks & Recreation Director Seydell-Johnson (Pages 518-521) 14727 - Fiber Infill & Cameras ................................................ M3631 - Annual Stormwater Improvements ........................... R4129 - City Hall — Other Projects ......................................... R4130 - Parks Annual Improvements/Maintenance/ADA....... R4132 - Park Annual ADA Accessibility Improvements.......... R4206 - Intra -city Bike Trails/Bridges..................................... R4330 - Annual Recreation Center Improvements ................. R4380 - Annual Contracted Tree Planting ............................. S3814 - Annual Traffic Signal Projects .................................. S3816 - Traffic Calming......................................................... S3822 - Curb Ramps -ADA ..................................................... S3824 - Annual Pavement Rehabilitation ..................................................................... - S3826 - _.S3826- Underground Electrical Facilities.................................................................... 588 Budget Work Session January 24, 2024 Page 2 S3827 - Bicycle Master Plan Implementation............................................................... 589 S3910 - Annual Bridge Maintenance & Repair............................................................. 590 T3004 - Parking Facility Restoration Repair................................................................. 635 T3059 - Transit Interchange and Bus Stop Improvements ........................................... 641 V3101 -Annual Sewer Maintenance Replacement...................................................... 607 Project number precedes Project name, and the number on the right refers to the page number of the project in the FY25 proposed budget, FY2024-FY2026 Financial Plan, FY2024-FY2028 Capital Improvement Program. (Project Listing on Pages 522-525) AIRPORT — Airport Manager Tharp A3465 - Runway 7 Environmental Assessment........................................................... 526 A3471 - Runway 12/30 Threshold Displacement/Relocation........................................ 527 A3473 -Airport Apron Expansion................................................................................ 528 A3474 - Runway 7/25 Pavement Repairs.................................................................... 529 A3475 - Runway 12/30 Pavement Repairs.................................................................. 530 A3478 - Terminal Building Remodel/Reconstruction.................................................... 531 A3480 - Terminal Building Space Needs Study........................................................... 532 A3481- Airport Solar........................................................................................................533 FIRE — Fire Chief Lyon Z4406 - Fire Apparatus Replacement Program............................................................ 535 Z4409 - Fire Station #1 Apparatus Bay Slab Reconstruction ....................................... 536 Z4411 - Fire Station #5 Construction and #3 Replacement.............................................537 Z4413 - Rehab of Sleeping Areas & Alerting System Station 1 .................................... 538 LIBRARY — Library Director Carman B4343 - Carpet and Furnishings Replacement............................................................ 539 B4347 - ICPL Boardroom & Meeting Room E Renovation ........................................... 540 Senior Center — Parks & Recreation Director Seydell Johnson K1003 - Senior Center Interior Improvements Project .................................................. 634 PARKS & RECREATION — Parks & Recreation Director Seydell Johnson R4194 - Climate Action Facility Improvements............................................................. 544 R4227 - Hwy 6 Sidepath — Broadway to Fairmeadows................................................ 546 R4229 - City Park Pool Replacement.......................................................................... 647 R4346 - Palisades Park Development......................................................................... 549 R4351 - Recreation Center Improvements................................................................... 550 R4358 - Lower City Park Shelters & Restroom Replacement ...................................... 551 R4362 - Napoleon Park Softball Fields 5 — 8 Renovation ............................................ 552 R4372 - Terrell Mill Skate Park Redevelopment.......................................................... 553 R4381 - Event Facility Improvements.......................................................................... 555 R4384 - Benton Hill Playground Replacement............................................................. 556 R4385 - College Green Park Playground..................................................................... 557 R4388 - ADA Elevator Improvements.......................................................................... 558 R4389 - N. Market Square Playground Replacement .................................................. 559 R4390 - Reno Street Park Renovations....................................................................... 560 R4392 - Westside Park Land Acquisition..................................................................... 561 R4397 - Court Hill Trail — Beech Street to Scott Blvd Replacement ............................. 562 R4398 - Thornberry and Rita's Ranch Dog Park Improvements .................................. 563 R4400 - Mercer Shelter Replacement.......................................................................... 564 R4401 - Parks Storage Building................................................................................... 565 R4403 - Carson Lake Park.......................................................................................... 566 R4406 - RALRC Structural Cables.............................................................................. 567 R4407 - Mercer & RALRC HVAC Replacement........................................................... 568 R4408 - Columbarium Construction/Expansion........................................................... 569 R4409 - New Park Development— Location Unspecified ............................................. 570 POLICE —Police Chief Liston Y4446 - Body Cameras & In Car Video Systems......................................................... 571 PUBLIC WORKS-- Public Works Director Knoche & City Engineer Havel L3328 - Landfill Equipment Building Replacement....................................................... 572 L3333 - Compost Pad Improvements & Expansion...................................................... 573 L3335 - Landfill Dual Extraction System Expansion..................................................... 574 L3348 - Site Flow Improvements................................................................................. 575 L3349 - Landfill Future Cell — Northeastern Expansion ................................................ 576 M3634 - Rundell Street Pump Station Vault Modifications ........................................... 578 M3635 - River Street Storm Sewer Improvements....................................................... 579 M3637 - Peterson Street Storm Sewer Improvements ................................................. 580 M3638 - Storm Sewer Asset Inventory........................................................................ 581 P3953 - Equipment Maintenance Facility replacement ................................................ 582 P3988 - Entrance Way Improvements......................................................................... 583 S3939 - Dubuque Street Reconstruction...................................................................... 591 S3946 - Court Street Reconstruction........................................................................... 592 S3951 - Hwy 1/Hwy 6 Intersection Improvements Study .............................................. 593 S3952- Dodge Street Reconstruction — Governor to Burlington .................................. 594 S3953 - Market St & Jefferson St Two -Way Conversion .............................................. 595 S3955 - N. Gilbert Street Reconstruction..................................................................... 596 S3956 - Gilbert Street Bridge Replacement................................................................. 597 S3959 - Taft Avenue Reconstruct — Am Legion to Lwr West Br ................................... 598 S3960 - Oakdale Blvd Extension —Alignment Study .................................................... 599 S3963 - Burlington Street Bridge Replacement............................................................ 600 S3978- Riverside Dr. Pedestrian Bridge at Iowa Ave Rehab.........................................601 S3981 - Camp Cardinal/Kennedy Parkway - Ped Accom............................................. 602 S3982 - North Dodge St /ACT Circle — Signalization................................................... 603 S3983 - Iowa Avenue Improvements........................................................................... 604 S3984 - High Street & Southgate Ave Sidewalk Infill Project ....................................... 605 S3986 - Camp Cardinal Road Extension Project......................................................... 606 V3151 - Digester Complex Rehabilitation.................................................................... 608 V3162 - Benton Street Trunk Sewer Improvements..................................................... 609 V3164 - Return Activated Sludge Pump Replacement ................................................. 610 V3165 - Replacement of Influent Pump Station Pumps ............................................... 611 V3169 - Napoleon Lift Station Improvements............................................................... 612 V3170 - WWTP Roof Replacements........................................................................... 613 V3174 - Aeration Equipment Improvements................................................................ 614 V3175 - Water Treatment Facility Imp 2022................................................................. 615 V3177 - HVAC Replacement....................................................................................... 616 V3178 - Primary Clarifier Repairs................................................................................ 617 V3179 - Rotating Drum Thickener Replacement 1 and 2 ............................................. 618 V3183 - Effluent Water Pump Station Improvements................................................... 619 V3184 - Wastewater Digester Gas Improvements....................................................... 620 V3185 - WW Treatment Plant Secondary Clarifier Repairs .......................................... 621 W3300 - Bradford Drive Water Main Replacement...................................................... 622 W3314 - High Service Pump VFD Replacement.......................................................... 623 Council Budget Work Session January 24, 2024 Page 4 W3320 - Hwy 6 (Fairmeadows to Ind Park Rd) Water Main Repl................................. 624 W3322 - Collector Well #2 Cleaning and Upgrade....................................................... 625 W3325 - Roof Replacements....................................................................................... 626 W3326 - Treatment Process Update........................................................................... 627 W3327 - Melrose Water Main Camp Cardinal to 218 ................................................... 628 W3328 - Powerhouse Dam Rehabilitation................................................................... 629 W3329 - GSR Upgrade and Repairs........................................................................... 630 W3330 - Water Plant Flowmeter Replacement............................................................ 631 W3332 - Peninsula Well Field Antenna....................................................................... 632 W3333 - Relocate Bulk Water Station......................................................................... 633 TRANSPORTATION SERVICES — Transportation Director Nagle-Gamm T3021 - Video Cameras for Parking Facilities.............................................................. 636 T3025 - Replacement of LED fixtures in Parking Facilities .......................................... 637 T3026 - Tower Place Drainage Modifications.............................................................. 638 T3028 - Tower Place Office Remodel.......................................................................... 639 T3055 - Transit Maintenance Facility Relocation......................................................... 640 T3068 - Transit Bus Video System.............................................................................. 642 T3069 - Bus Driver Protection Doors........................................................................... 643 T3070 - Replace Door -Door Closures in Parking Facilities .......................................... 644 [Break 4:24pm — 4:30pm] ON THE RADAR (unfunded projects — pages 645-656) — City Engineer Havel and Parks & Recreation Director Seydell-Johnson • McCollister Blvd Extension • East Side Sports Complex • Foster Road Elevation • Highway 6 Bridge over the Iowa River • Carson Lake Park • Kitty Lee Rd SW- Extension • Taft Ave Reconstruction Mayor Teague opened discussion for questions and comments. Individual Council members asked questions and expressed their views. City Manager Fruin and Finance Director Davies provided additional information. Review of Monday's (1/22/24) Budget work session Councilors continued discussion from the Budget work session on Monday, January 22nd regarding Fire Contingency Funds and the Parking Rate proposal. Individual Council members expressed their views. City Manager Fruin provided additional information. Remaining budget topics will be discussed at the February 6'" work session. Adjourn 5:35 p.m.