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HomeMy WebLinkAbout2024-02-20 Agenda OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING BRAD COMER ASSESSOR MARTY BURKLE CHIEF DEPUTY TONY STAMM LER nE'UTY February 14,2024 Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2025 budgct is scheduled for Tuesday, February 20, 2024 at 4:00 P.M. at City Hall —Emma J. Harvat Hall. Enclosed for your review before the meeting are: 1. The Agenda 2. A copy of the February 21,2023 minutes. 3. The Proposed Budget 4. Annual performance review responses provided to the Assessor Evaluation Committee (completed by the Assessor) 5. A salary survey 6. Board of Review Application 7, The 2023 Iowa City Assessor's Annual Report There is an increase in the amount to be raised by the Assessment Expense Fund from last year's amount. The changes consist of: a. S 4,019 for a 2.50 percent increase in salaries of S 14,234 minus$10,216 for an open appraiser position b. S 15,042 for merit increases c. S 1,459 for an increase in FICA d. S 1,799 for an increase in 1PERS e. S 6,500 For an increase to postage, an alternate year expense f S 2,200 for an increase to printing,an altemate year expense S. S 6,400 For an increase to worker's compensation h. 6,00 for an increase to auto replacement reserve fund S 43,419 Total Increase 913 SOUTH DUBUQUE STREET ■ IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 The Assessment Expense Fund levy rate will change from 0.22479 to 4.23971. The increase for salaries is based on a 2.50 percent adjustment within the range that Johnson County uses, similar to a cost-of-living increase. The enclosed salary survey indicates that our salaries fall below those of the most comparable assessment jurisdictions in Iowa. There is a decrease to an appraiser position due to the retirement of a long-time employee. The expected starting salary is expected to be at least $16,216 less than it was. Merit increases allow step increases similar to the pay plans used by the city, the county and the schools. The increases above are also reflected in FICA and IPERS. Postage and printing were increased,because 2025 will be a reassessment year and we will be mailing assessment rolls to all property owners. Worker's compensation premiums are paid through the City of Iowa City. During an audit, it was discovered that most of our employees were misclassified as office staff rather than field staff. This correction resulted in a significant annual increase in premiums. The auto replacement reserve fund was increased by$6,000. This account builds each year and carries over until a new car is needed. The City Assessor Evaluation Committee of Bruce Teague, Rad Sullivan, and Charlie Eastham,met on January 25, 2024, to review the performance of the Assessor and the proposed budget. Please feel free to contact me if you have questions about individual items or wish to see any of the supporting documents for this budget. Sincerely, Brad Comer Iowa City Assessor bcomerCnijohnsoncountyiowa. og_v (319)356-6066 2 JOHNSON COUNTY IOWA CITY IOWA CITY BOARD OF SUPERVISORS CITY COUNCIL COMMUNITY SCHOOL BOARD The Iowa City Conference Board Agenda Tuesday, February 20, 2024 4:00 P.M A. Call meeting to order by the Chairperson [Mayor]. B. Roll call by taxing body. C. Motion to approve minutes of February 21, 2023 Conference Board meeting. Action: D. FY 25 Budget Comment — The purpose of this meeting is to set a date for a public hearing on the Iowa City Assessor's proposed budget for FY 2025. 1 . Assessor presents proposed budget (included in packet) 2. Discuss proposed budget. [Possible closed session, pursuant to Iowa Code Section 21.5{1}(i), to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered. A motion must be made to adjourn to executive session.] 3. Motion to approve publication on proposed budget. Action: E. Motion to set date for public hearing. (Suggested date: March 19, 2024) Action: F. Present Board of Review application 1 . Appoint Board of Review member Action: G. Present Examining Board application 1 . Appoint Examining Board member Action: G. Board comments H. Adjournment. Action: The Conference Board votes as three voting units,with a majority of the mcmbcrs preccnt for each unit determining the unit's vote.At least two members of a voting unit must be present in order to vote. A quorum is reached when at least two members from two units arc present. IOWA CITY CONFERENCE BOARD MINUTES February 21, 2023 City Conference Board: February 21, 2023 at 4:00 P.M. in Emma J. Harvat Hall at City Hall, Mayor Pro Tem Megan Alter presiding. Iowa City Council Members Present: Alter, Bergus, Harmsen, Taylor, Thomas, and Dunn, Johnson County Supervisors Present: Green-Douglass, Green, Fixmer-Oraiz, and Sullivan. Iowa City School Board Members Present: Eastham and Williams. Others Present: Comer, Fruin, Goers,Jones, Kilburg, and Fruehling, Digital Recording: February 21, 2023. Chair Megan Alter called the meeting to order. Clerk Comer called roll and stated that a quorurn was present. The County (Sullivan) moved to accept the minutes of the last conference board meeting, January 24, 2023, the City (Berges) seconded and the motion carried unanimously 3i0. Chairman Alter declared the public hearing on the FY 24 Budget open. After no comment from the public, the public hearing was declared closed. The County (Green) moved to accept the proposed budget as published in the Iowa City Press- Citizen on February 2, 2023 and the School (Williams) seconded. The motion carried unanimously 310. Assessor Comer presented a brief office policy which explains how the office currently operates. Those policies include: • The Iowa City Assessor and their staff follow policies set forth in the Johnson County Employee Handbook. The handbook covers topics such as employment, compensation, benefits, policies, and safety. ■ The City Assessor has their own levy and budget separate from the other taxing entities. • The City Assessor's budget is approved by the City Assessor Conference Board consisting of representatives from the Johnson County Supervisors, Iowa City Council, and Iowa City School Board. • Any office payments made or received are processed by the Johnson County Auditor. Staff receives compensation issued through the Auditor. The Auditor keeps inventory of staff vacation and sick time. • The City Assessor uses the services of the Johnson County Information Technology Department and Human Resources Department. • The City Assessor is represented by the Iowa City Attorney's Office in legal matters unless a different determination has been made and both parties are in agreement. • The City Assessor's Office is insured under the City of Iowa City policy for worker's compensation and vehicle insurance. ■ The City Assessor's Office utilizes the City of Iowa City Equipment Division for vehicle maintenance and fueling. The County (Fixmer-Oraix) moved to accept the office policy as presented and the City(Dunn) seconded. The motion carried unanimously 310. There being no further business it was moved by the City (Harmsen) and seconded by the County (Green-Douglass) to adjourn at 4:08 P.M. Motion carried unanimously 310. Brad Comer Clerk, Iowa City Conference Board IOWA CITY ASSESSOR'S OFFICE ITEMIZED BUDGET -ASSESSMENT EXPENSE FUND EMPLOYEE EXPENDITURES FY 2024 FY 2025 INCREASE SALARIES Current Purposed CITY ASSESSOR 139,160 146,118 5.00a CHIEF DEPUTY ASSESSOR 122,487 128,611 5.00% DEPUTYASSESSOR 107,241 112,603 5.00% OTHER PERSONNEL 297,718 298,335 0.21% MERIT INCREASES(have been added m eateries above) !13.4911 116.0421 SUBTOTAL $666,686 $685,667 2.86% Proposed salarles Include merit In asi s and eget d living adNsime ts. EMPLOYEE BENEFITS EMPLOYERSHARE:FICA $4,146 5505 2.0% EMPLOYER SHARE: (PERS 66,798 69,597 2.69% HEALTH INSURANCE 205,072 265,072 0.00% SUBTOTAL 326,016 329,274 1.00% TOTAL EMPLOYEE COST $992,622 $1,014,941 2.25Y OTHER EXPENDITURES LEAVE CONTINGENCY $26,600 $20,000 0.00)�o BOARDS BOARD OF RENEW 21,000 21,000 0.00 BOARD OF RENEW EXPENSES 200 200 0.00:;: CONFERENCE BOARD 0 0 EXAMINING BOARD 30 30 0.00% SUBTOTAL $21,230 $21,230 0.00% OFFICE EXPENSES MILEAGE&AUTO 5,000 5,000 0.00% OFFICESUPPUES 3,500 3,500 0.00% POSTAGE 2,500 9,000 269.00% TELEPHONE 1,300 1,300 0.00% PUBLICATIONS&SUBSCRIPTIONS 1,100 1100 0.00% PRINTING 1.600 3,800 137.50% INSURANCE 5,200 5,200 0.00% EOUIPM ENT PURCHASE 3,400 3,400 0.00% DEFERRED COMPENSATION MATCH 7,280 7,280 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 20,000 20,050 0.00% HUMAN RESOURCE SERVICES 2,100 2,100 0.00% SOFTWARE MAINTENANCE 18,000 18,001) 0.00% BONDS&WORKER'S COMPENSATION 1,900 8,300 336.84% COMPUTER REPLACEMENT 2,500 2,500 0.00°k SUBTOTAL $77,380 $92,480 19.51% PROFESSIONAL EXPENSES SCHOOLS&CONFERENCES 13,500 131500 0.00% DUES 2,200 2.200 0.004% SUBTOTAL $15,700 $15,700 0.00% TECHNICAL SERVICES LEGAL FEES 8 EXPERT WITNESSES 75,000 75.000 0.0 AERIAL PHOTOGRAPHY 10,000 10,000 0.0 APPRAISAL SERVICE 1,000 1,001) 0.00% SUBTOTAL $86,000 $86,000 0.00 TOTAL OTHER EXPENDITURES $220,310 $235,410 6.851 SUBTOTAL EXPENDITURES $1,212,932 $1,250,351 RESERVES AUTO REPLACEMENT 8,000 14,000 TOTAL RESERVES $ 6,000 $ 14,000 TOTAL ASSMT EXPENSE FUND BUDGET $1,220,932 $1,264,351 3.1%... UNASSIGNED BALANCE $290,458 $22001 TO BE RAISED BY TAXATION $940,474 $1,039,950 10,68% IOWA CITY ASSESSOR'S OFFICE MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 4,338,369,100 X.000675 $2,928,359 IPERS& FICA FUNDS $124,562 U NEM PLOY MENT COMP EN SATI ON&TORT LIABILITY $4,000 MAXIMUM ALLOWED W ITHOUT STATE APPROVAL $3,056,961 MAXIMUM EMERGENCY FUND 4,338,369,100 X.00027 $1,171,360 (requires Slate Appeal Board approval) MAXIMUM THAT COU LD BE RAISED BY TAXATION FOR FY 2025 $4,228,321 PRIOR YEARS LEVIES AND RATES ASSESSMENT EXPENSE FUND SPECIAL APPRAISERS FUND TOTAL LEVY FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVYRATE 1996.97 319,513 0.20450 17,000 0.01088 0.21538 1997-98 318,270 0.19946 52,834 0.03311 0.23257 1998.99 318,899 0.19269 184,357 0.11146 0.30415 1999-00 341,910 0.19784 352,508 0.20398 0.40182 2000.01 359,341 0.19823 180,293 0.09946 0.29769 2001-02 386,828 0.20636 5,442 0.00335 0.20971 2002.03 403,136 0.20694 4,426 0.00227 0.20921 2003-04 412,379 0.20818 10,051 0..00507 0.21325 20N-05 470,398 0.22926 15,728 0.00767 0.23693 2005-06 472,050 0.22525 25,995 0.01240 0.23765 2006.07 529,702 0.23164 0 0 0.23164 2007-08 603,916 0.25868 4,792 0.00205 0.25073 2008.09 611,955 0.24917 1,540 0.00063 0.24980 2009.10 600,013 0.23848 0 0 0.23848 2010.11 621,785 0.23147 8,730 0.00325 0.23472 2011.12 680,786 0.24538 2.608 0.00094 0.24632 2012.13 700,997 0.24164 8,384 0..00289 0.24453 2013-14 769,744 0.25873 NIA NIA 0.25873 2014.15 732,073 0.23866 NIA NIA 0.23866 2015-16 754.689 0.24325 NIA NIA 0.24325 2016.17 804,099 0.24339 NIA NIA 0.24339 2017-18 859,971 0.25141 NIA NIA 0.25141 2018.19 838,975 0.23187 NIA NIA 0.23187 2019.20 743,518 0.19747 NIA NIA 0.19747 2020.21 1,073,957 0.25979 NIA NIA 0.25979 2021.22 1,083,586 0.25664 NIA NIA 0.25664 2022.23 989,816 0.23571 NIA NIA 0.23571 2023-24 940,474 0.22479 NIA MIA 0.22479 2024-25 1,039,950 0.23971 NIA NIA 0.23971 IOWA CITY ASSESSOR'S ANNUAL PI.RFORMANCE REVIEW Conducted January 25,2024 (Completed by the Iowa City Asscs%ar) Assessors Name. Brad Comer Date of Review: January 25, 2024 Has the assessor adequately performed all duties as required by the Iowa Code § 441 and as outlined in the assessor's job description? Yes, I have performed the duties as required in the code. Much of the credit goes to our knowledgeable staff who allow our office to operate in a very efficient manner. My roIe includes managing the staff, as wcIl as handling the commercial and inn lti-residential. assessments. I implemented the income approach to value on the apartment properties through a phase in period. This has resulted in a more fair and equitable assessment. I have stayed active in the valuation process, despite being in the managerial position. This allows us to have a more successful office in both productivity and cost efficiency. Has the assessor complied with all applicable Iowa City and Johnson County poiicies.and procedures? Yes, we have complied with those policies and procedures. We follow the Johnson County Employee Handbook. There have not been any staff issues to speak of. Our office consists of a dedicated and dependable group of employees who have a good working relationship with each other. What is Iowa City's ranking on the mast recent state listing of Coefficients of Dispersion?Also list any other related data, awards, classes or recognitions. Unfortunately, the Iowa Department of Revenue is no longer required to provide the statewide sales ratio study. I was informed that they have no plans to produce the report going forward. A survey was sent to all 106 Iowa assessors requesting the sales information. The numbers below are based on the 70 jurisdictions who responded with 2022 sales ratio results. Iowa City ranked second in the state with a residential COD of 9.93 after 9 consecutive years in the top spot. The Coefficient of Dispersion (COD) is a measure of the average deviation from the median of selling price to assessment ratios, with a low ratio considered good. The median of the 70 jurisdictions was 23.48. The Price Related Differential (PRD), is an indicator of the degree to which high value properties are over or under assessed in relationship to low value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to low value properties. Iowa City was tied for third with a residential PRD of 102. The median of all jurisdictions was 108. The 2022 commercial sales show that we are ranked 81 overall with a COD of 15.72, while the median far all jurisdictions was M.61. Of those jurisdictions with at least 10 commercial sales, Iowa City ranks 5's in COD. Iowa City ranked 29'overall in multi-residential COD at 24.9 6, but ranked 19'h in those jurisdictions with at least 5 sales. Three of the fourteen multi-residential sales were manufactured home park sales with very low sales ratios ranging from 31%to 39%. When looking at strictly multi-family, buildings the median COD decreases from 24.86 to 13.75. At 13.75 we would have been in 4"place among those with at least 5 sales. Based on the FY 2024 budget, cur office has the P lowest assessor levy rate in Iowa. The Iowa City assessor levy is .22479, while the median across all 106 assessing jurisdictions is .43$93. When considering 2022 census and FY 2024 assessor budgeted expenses, Iowa City has the 5`s lowest tax per capita to operate the assessor's office among the 20 highest paid assessors. During the past year, I attended 5 separate conferences in Iowa. The Iowa State Association of Counties (ISAC) Annual School of Instruction, the [SAC Spring School of Instruction, the Institute of lows Certified Assessors (IICA) Summer Seminar and Workshop, the North Central Reg ion a] Association of Assessing Officers (NCRAAO) Conference, and the Iowa State Association of Assessors (ISAA) Annual Schaal of Instruction. These conferences covered a variety of educational topics. List any pertinent input(anonymously) from the assessor's staff,the community and/or the Review Board regarding the assessor's performance. I have not received complaints from the public, the community, the Board of Review or the staff. I encourage you to contact anyone who may interact with our office. We take great pride in being responsive to any request, as well as to he fair and understanding when dealing with property owners. We do our best to explain our process with comparable sales and assessments. Taxpayers are often thankful for the consideration given to their concerns by our staff,whether that results in a change in assessment or not. In the past, I have done presentations for the Iowa City Area Association of Realtors, Greater Iowa City Area Apartment Association, ColdwelI Banker (Edge Realty), Skogman Realtors, and the Iowa City Downtown District. These engagements have provided me the opportunity to educate the public on the assessment process, as well as to receive good feedback. Review previous goals and objectives: 1. Continue our in-house appraisal of all single-family residential properties in Iowa City with a goal of 1400 properties visited by 11112023. This goal was reached as our staff visited 1,491 properties during the past year. 2. Add duties to the appraiser positions to provide some variety to their responsibilities, for both office efficiency and the individuals' job satisfaction. Previously there was just one revaluation appraiser and they needed to focus on that job alone. Some possible rexponsib ilities include GIS, splits/combines, file reduction, inputting MLS photos in our appraisal software. Andy is working on retrieving the building permits from the city and Iistinghtispecting new construction. KJ has been working with the Johnson County GIS Department to gain knowledge in that field. 3. Continue the training segment during nffice meetings. Each veteran staff melle her will present/provide training on a topic. We all have areas that we specialize in and this will allow some cross training for staff. One of my topics will be to share information on the income approach and how we are using it in our valuations. This has been completed and has been well received. We will look to continue these as both refreshers and to educate on new topics as they come up. 4. Reduce hard copy files in our office and determine what documents should be scanned to File Nexus. We have numerous file cabinets holding information that is outdated and no longer necessary. The urgency of this depends on the Johnson County Admin Building remodel and if our office will relocate. Motivated by the move to our temporary location, we significantly reduced our hard copy files. This will allow for some space flexibility as we return to the County Admin Building. 5. Take some continuing education tested hours. Currently behind schedule on my 6 year term. Course 400—Assessment Administration and USPAP are both expected to be offered in Iowa during the year. I received 46.5 non-tested education hours by attending the 5 assessor conferences, compared to only 17.5 hours the previous year. I did not complete any tested courses this year, although I am registered to take the Fundamentals of Mass Appraisal course in February 2024 for 30 tested hours. Other goals: List goals, objectives and areas of concern for the coming year; 1. Review the office workflow. There should be multiple employees who can complete any particular task, in case the person who regularly completes the task is unavailable. 2. Complete continuing education tested hours. 3. Review staff responsibilities, The recent retirement of a long time staff mom her provides the opportunity to re-assess our positions and responsibilities as we prepare to re-hire for that opening. 4. Modernize the Iowa City Assessor Annual Deport, The current version L; fairly dated in the way that it is presented and can he updated to be more visually appealing or easier to read. This is in progress and a good portion will he updated for the current 2023 Annual Report. 5. Continue our in-house appraisal of all single-family residential properties in Iowa City with a goal of 1400 properties visited by 11112024. 6. Continue the training segment during our office meetings. Each veteran staff member will present/provide training on a topic. )Determine throughout the year what topics may be most beneficial. T Create master cards for condominiums that are used as apartments. This is in anticipation of apartment property owners dissolving their condominiums since there is no longer a tax advantage to heing a condo. This will be a multi-year process. 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This application will be considered for twelve months only and automatically considered for any vacancy during that time. If appointed to a Board/Commission, all other applications will be removed from consideration. Profile • NOTE. Applicants must reside in Iowa City and be 18 years of age unless specific qualifications are stated. • Date of Application (Date will be captured on form submission) Scott J Mcdonough I'M Name V doe mioal Lest Name First Name (Phonetic spelling) Scott Last Name(Phonetic spelling) micdonna 10 Bella Vista PI F e AAdre $lien AFn Iowa city IA 52245 ciiy slalo Ponial Codd Is your home address (listed above) within the corporate limits of Iowa City? r• Yes r No How long have you been a resident of Iowa City? 13 years Mobile: (319) 631-0405 Primary Phme Alternate Phohe modonoughscoal@yahoo.com Email Mdress contractor o Psion Gender(`This question is mandatory for the City to comply with the State's gender balance requirement, which treats gender as binary. "Gender Identity" may be provided in the Demographics section of the application below.) ` Q Male Scott J Mcdonough Boards & Commissions Which Boards would you like to apply for? Board of Review Board Member Information: Eligible Preference on first choice(if multiple boards are being applied for.) Interests $ Expedences Experience andfor activities which you feel quality you for this position: I served on the board of appeals for 10 years. As a oontractor I know what buildings cost What is your present knowledge of each advisory board you are Interested In? I have a good idea what the value of properties should be. I understand the function of a tax base. Potential Conflicts of Interest Please contact the City Attorney at 356-5030 to discuss questions or concerns regarding a potential conflict of interest. The following describe some but not all potential conflicts. The Housing and Community Development Commission makes recommendations to the City Council regarding the distribution of federal CBDGIHOME funds. The general rule is that no persons who exercise or have exercised any functions or responsibilities with respect to federally funded activities, or who are in a position to participate in the decision-making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a federally-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a federally-assisted activity, or with respect to the proceeds of the federally-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter. Most members of City Boards and Commissions are employed, andicr have a financial interest in one or more non-profit entities. Section 3$2.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a City Board or Commission from having an interest in a City contract. In order to navigate potential conflicts of interest for certain matters, please list any and all business or non-profit entities in which you have an employment or financial interest. Scott J Mcdonough List your answers here: D V I P McDonough structures Inc. Horizon Architecture Res. #22-78 states that each application for reappointment to a City Board or Commission will be considered without regard to incumbency. If reappointed, an individual would be limited to ane reappointment to a full term in order to increase the opportunities for new applicants to serve. Council policy is not to permit an individual to serve on two Boards or Commissions at the same time. You will be asked to resign from one if appointed to another. Do you currently serve on another Iowa City board or commission? r Yes r No (Optional) Demographic Information The City Council values all types of diversity on its Boards and Commissions. Your responses on this page provide valuable information to the Council in achieving that goal. In order to ensure that the Board and Commission is representative of the community and the groups(s) which it serves, please provide your information for the following: Age 58 Country of Origin us Sexual Orientation Hetero Religion Christian Do you have a disability no Ethnicity mutt Scott J Mcdonough Race white Gender Identity male *NOTE: The Human Rights Commission strives to ensure the Commission is representative of the community. Therefore, appointment shall take into consideration persons of various racial, religious, cultural, social and economic groups in the city. (Ordinance) The Housing and Community Development Commission strives to satisfy its purpose and intent, when possible to have at least one person with expertise in construction, at least one person with expertise in finance, and one person who receives rental assistance. (Resolution) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, except demographics, Council will not consider your application. You are encouraged to contact individual Council Members to express your interest in serving. Please Agree with the Foilowing Statement I certify that the information I have given on this application Is complete and correct. R I Agree Scott J Mcdonough AwMI W V H LL LL oiiiiiiiiiiiiiij r Z 0 Z � CCy � Ul a � L _ Lo W � w _ x a u� rya WCL LLI U V N V! o a a � 1.4 N ce . „ -I Q) f- 2 � u a g ) 6 \ m ® ) [ _m m 2 E / IA 0LuV ) \ , d / W � c . 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