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HomeMy WebLinkAbout2024-02-20 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041 If you will need disability -related accommodations in order to participate in this program/event, please contact Kellie Grace at 319-356-5041, kgrace@iowa- city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Frc.. l i 1 Si f �'Wa r, Iowa City ( (SC�7 - b Fe CP, Joi-ws City Council - Formal REVISED Agenda Y1IC' 1sNCZIS' r C7 ac2 By )sb&b Regular Formal Meeting :..��a Z Va,� E2 February 20, 2024 - 6:00 PM'- � Cc{ Emma J. Harvat Hall �r� CITY ITY O OF IOWA CITY �Ue / J 410 E. Washington St. 50 ✓e r-s }-7 r. )7-tC /7 AP. www.icgov.org City of Iowa City Land Acknowledgment can be found at: icgov.org/landacknowledgement Meeting Rules can be found at: icgov.org/meetingrules You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https://citychannel4.com/live https://www.youtube.com/user/citychannel4/live • https://facebook.com/CityoflowaCity In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in -person meeting. In the event of technological problems, the meeting will continue in -person, so those wishing to ensure their ability to participate should attend the meeting in -person. If you wish instead to participate remotely, you may attempt to do so by joining the meeting via Zoom by going to the link below to visit the Zoom meeting's registration page and submit the required information. Once the registration is complete, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID below when prompted. Zoom link: https:Hus06web.zoom.us/webinar/register/WN_Cfjvl drbRPOenK_F8Fk9Jg Meeting ID: 851 6804 3456 If you wish to use presentation materials with your comments, please provide them to the City Clerk at kgrace@iowa-city.org at least 24 hours before the meeting. Your materials will be presented for you. February 20, 2024 Iowa City City Council Agenda Page 1 Public Comment for items on the agenda: Council cannot engage in discussion or debate until the appropriate time for Council discussion. However, once the commenter has left the podium, Council may ask staff to respond to a concern or question posed by the public, or to follow up with the speaker. Call to Order See 2. State of the City 3. Proclamations 3.a International Women's Day and Women's History Month -- 191,ou 3.b Rare Disease Day 4. Consent Calendar - Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 4.a Work Session Minutes: February 6 4.b Formal Summary of Minutes: February 6 5. Consent Calendar - Receive and File Minutes 5.a Airport Commission: December 14 5.b Civil Service Commission: February 9 5.c Climate Action Commission: December 4 5.d Community Police Review Board: January 11 [See Recommendation] 6. Consent Calendar - Permit Motions and Resolution (as recommended by the City Clerk) 6.a Liquor License - New 1. Special Class C Retail Alcohol License for Oyama Sushi Wang's Inc., dba Oyama Sushi, 1853 Lower Muscatine 7. Consent Calendar - Resolutions and Motions 7.a January 2024 Disbursements Motion to approve disbursements in the amount of $12,369,419.57 for the period of January 1 through January 31, 2024, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 7.b Energy Efficiency grant Resolution approving agreement between Graduate Iowa City Owner, LLC, �y - ?' and the City of Iowa City. Comment: The Graduate Hotel applied for an Energy Efficiency improvement grant to replace an old cooling tower with a high efficiency cooling tower. February 20, 2024 Iowa City City Council Agenda Page 2 7.c Bd of Adjustment bylaws Resolution adopting the procedural rules of the Board of Adjustment and rescinding Resolution No. 21-275. Comment: The Board of Adjustment approved amendments to its procedural rules (i.e., bylaws) to base notice requirements on the number of calendar days rather than business days and to modify the order of proceedings in appeals. The Council Rules Committee approved the proposed amendments with one change. The Council Rules Committee recommends the notice requirements be increased from 7 calendar days to 10 calendar days in Article V, Sections 1-3. 7.d Water Plant High Service Pump Variable Frequency Drive (VFD) Replacements Project _ Resolution approving, authorizing and directing the Mayor to execute and the City __ —--, Clerk to attest an Agreement by and between the City of Iowa City and Strand Associates, Inc. of Madison, Wisconsin to provide engineering consultant services for the Water Plant High Service Pump Variable Frequency Drive (VFD) Replacements Project. Comment: Strand Associates, Inc. has been selected based on qualifications to provide design and engineering services for the Water Plant High Service Pump Variable Frequency Drive (VFD) Replacements Project, which includes replacement of the four VFDs servicing the Water Treatment Plant's high service pumps. This agenda item approves the consultant agreement with a not -to -exceed fee of $92,000 available in the Water Plant High Service Pump VFD Replacements Project, account #W3314. February 20, 2024 Iowa City City Council Agenda Page 3 7.e 2023 Sanitary Sewer Repairs Project Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2023 Sanitary Sewer Repairs Project. Comment: Bids for this project were received on Thursday, February 8, 2024 and the following bids were received: Bidder Name City Bid J Q Construction, LLC Washburn, Iowa $284,441.71 Mainline Construction, Inc. Bondurant, Iowa $292,038.28 Lynch's Excavating, Inc. West Branch, Iowa $359,816.00 Hagerty Earthworks, LLC Muscatine, Iowa $377,600.00 B.G. Brecke, Inc. Cedar Rapids, Iowa $401,211.00 Dave Schmitt Construction Co., Inc. Cedar Rapids, Iowa $401,297.20 Maxwell Construction, Inc. Iowa City, Iowa $570,741.00 Tschiggfrie Excavating Co. Dubuque, Iowa $575,836.20 Boomerang Corp. Anamosa, Iowa $658,123.00 Concise Earth Construction, Inc. Iowa City, Iowa Non -responsive Engineer's Estimate 1 $313,000.00 Public Works and Engineering recommend awarding the contract to J Q Construction, LLC of Washburn, Iowa. Funding is available in the Annual Sewer Main Replacement, Account Number V3101. February 20, 2024 Iowa City City Council Agenda Page 4 7.f 2024 Parking Garages Maintenance and Repair :)4- 4 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2024 Parking Garage Maintenance and 7.g Repairs Project. Comment: Bids for this project were received on Thursday, February 8, 2024 and the following bids were received: Bidder Name City Bid Fisher Building Services, Inc. Omaha, Nebraska $369,435.00 Western Specialty Contractors West Des Moines, Iowa $394,714.00 MTS Contracting, Inc. Ankeny, IA $483,343.80 Restoration Systems, Inc. Chaska, Minnesota Non -responsive Engineer's Estimate $366,000.00 Staff has reviewed the bids and recommends award to Fischer Building Services, Inc. of Omaha, Nebraska. The proposed construction cost of $369,435 is available in the Parking Facility Restoration Repair, Account Number T3004. Support of DVIP's State HOME ARP application Resolution of support for the Domestic Violence Intervention Program's State HOME ARP application and commitment to provide local match funds to acquire land for up to six attached single-family homes. Comment: This item supports the Domestic Violence Intervention Program's application to the State of Iowa for HOME ARP funding. The support includes $270,000 in funds to acquire property for the construction of up to six attached single-family homes for those fleeing domestic violence. Staff have entered into a purchase agreement to sell a City -owned Lot 10, Lindemann Subdivision -Part Eight subject to City Council approval. 8. Consent Calendar - Setting Public Hearings 8.a Rezoning - 1810, 1816, and 1828 Lower Muscatine Rd Motion setting a public hearing for March 19, 2024 on an ordinance rezoning approximately 6.25 acres of land from Neighborhood Public Zone (P-1) zone to General Industrial (1-1) zone (REZ23-0010). Comment: On January 17, 2024 the Planning and Zoning Commission recommended approval of REZ23-0010 by a vote of 7-0. At the February 6, 2024 City Council meeting, a motion was passed erroneously setting this public hearing for January 20, 2024. This motion resets the hearing to a future date. No public hearing will be held on this item at this February 20, 2024 meeting. February 20, 2024 Iowa City City Council Agenda Page 5 8.b Rezoning - 429, 430, 436-438, 501 Southgate Ave and 1916 Waterfront Dr Motion setting a public hearing for March 19, 2024 on an ordinance for a City - initiated rezoning of approximately 4.5 acres of land from Intensive Commercial (CI-1) zone to Community Commercial (CC-2) zone. (REZ24-0002) Comment: On February 7, 2024 the Planning and Zoning Commission recommended approval of REZ24-0002 by a vote of 6-0 (Elliott absent) 8.c Setting Bond Public Hearing - $9,300,000 General Obligation Bonds Resolution fixing date for a meeting on the proposition of the issuance of not to L4 4 exceed $ 9,300,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes) and providing for publication of notice thereof. Comment: This resolution sets a public hearing for 6:00 pm on March 19, 2024 to receive public comment regarding issuance of up to $ 9,300,000 General Obligation Bonds and authorizes the City Clerk to publish notice of hearing. 8.d Setting Bond Public Hearing - $700,000 General Obligation Bonds Resolution fixing date for a meeting on the proposition of the issuance of not to �`� exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Comment: This resolution sets a public hearing for 6:00 pm on March 19, 2024 to receive public comment regarding issuance of up to $ 700,000 General Obligation Bonds and authorizes the City Clerk to publish notice of hearing. 8.e Setting Bond Public Hearing - $200,000 General Obligation Bonds Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $200,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Comment: This resolution sets a public hearing for 6:00 pm on March 19, 2024 to receive public comment regarding issuance of up to $ 200,000 General Obligation Bonds and authorizes the City Clerk to publish notice of hearing. 8.f Sale of 1313 Sandusky Drive a 4 _ LfC,o Resolution setting public hearing for March 19, 2024, on a proposal to convey a single-family home located at 1313 Sandusky Drive. Comment: The South District Home Investment Partnership Program is an effort by the City to encourage home ownership and reinvestment in designated neighborhoods. The City purchased a duplex at 1311-1313 Sandusky Dr., rehabilitated it, and converted it to a 2-unit condominium. The City has received an offer to purchase 1313 Sandusky Dr. for the principal sum of $170,000 contingent on City Council approval. February 20, 2024 Iowa City City Council Agenda Page 6 9. Consent Calendar - Correspondence 9.a East Washington Street on -street disabled parking space Establishment of (1) on -street disabled parking space adjacent to 630 E. Washington Street. End of Consent Calendar Action: Sal i )'L/ /A 1R C 7 / sN 10. Community Comment [items not on the agenda (until 7 PM)] Public comment is intended so that members of the public may be heard by Council. Because Community Comment is for items not properly noticed on the agenda, Council cannot engage in discussion or debate due to open meetings laws. Only in- person comments will be allowed for Community Comment. Public comment for specific agenda items, which must be directly related to that agenda item, may be made in -person or remotely. Individuals will be provided 3 minutes to speak. The Community Comment period will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated for the Community Comment period. The Mayor reserves the right to reduce the 3 minute period based on the number of individuals desiring to speak. Additional comments can be sent to the City Council via council@iowa-city.org or through the City Clerk's Office. February 20, 2024 Iowa City City Council Agenda Page 7 11. Regular Formal Agenda 11.a Appeal of Historic Preservation Commission Decision Appeal to the City Council of the decision of the Historic Preservation Commission approving a Certificate of Appropriateness with conditions for an alternation project regarding the installation of a mini -split HVAC system at 811 E. College Street in the College Green Historic District. Comment: Laura Westemeyer appealed the decision of the Historic Preservation Commission approving a Certificate of Appropriateness for the installation of a mini -split HVAC system subject to the following conditions: 1) piping on the north wall of the building and each side of the front projecting bay is relocated, 2) all additional piping is painted to blend with the building behind, and 3) any damage to the brick building caused by the project is repaired with matching brick and mortar so that it is not visible. 1. Public Hearing Action: (" Irs-CA 2. Consider a Motion Action: ARTi-y-n deoi s o-" of We Hpc - r w),v-) )41-ki, (,e/( �-I c-cepf c10 rre- pow zre -- DLkni-)I rV oP, -710 COL i A VD --An' +10 . 11.b Greater Iowa City Inc. Lease _ Resolution authorizing the City Manager to sign Lease Amendment #2 to a Lease Agreement with Greater Iowa City, Inc. to renew their lease for the Merge space within the Iowa City Public Library, extending the lease for four years. ;Set Comment: The Iowa City Area Development Group, Inc., now doing business as e_"Z+�w Greater Iowa City, Inc., has occupied the Merge space within the Iowa City Public Library since beginning a short- term lease on October 1, 2015. That lease was extended for four years starting on March 1, 2016, and then extended for an additional four years in 2020. The lease is set to expire on February 29, 2024. This Resolution would extend that lease, under the same terms, through February 29, 2028, with an option to renew for an additional four years under mutually agreeable terms. 1. Public Hearing Action: (!2t65-WL 2. Consider a Resolution Action: JCL.I, h / A 7 I'V\ S February 20, 2024 Iowa City City Council Agenda Page 8 11.c Sale of 3351 Wintergreen Dr. Resolution authorizing conveyance of a single-family home located at _ 3351 Wintergreen Drive. Comment: City Council authorized the acquisition of 3351 Wintergreen Dr. for the purpose of abating the nuisance. After City staff was unable to acquire the property voluntarily, the City proceeded to condemnation. State law requires the City to convey the property to a buyer that will either rehabilitate the home or demolish it and construct a new house, and City staff has negotiated a purchase agreement with a buyer to rehab the house for the sale price of $206,000, subject to formal approval by City Council. 1. Public Hearing Action: 01(; � 6G 2. Consider a Resolution Action: 11, (Ce '-)Oj G1 , 7�� 0i 11.d Highway 6 East Water Main Replacement Resolution approving the project manual and estimate of cost for the construction of the Highway 6 East Water Main Replacement Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Comment: This project includes installation of 16" water main on the north side of Highway 6 East between Fairmeadows Boulevard and Industrial Park Road. The estimated construction cost is $ 880,000 available in the Hwy 6 (Fairmeadows to Industrial Park Rd) Water Main Replacement Account #W3320. 1. Public Hearing Action: 0 l bs d 2. Consider a�� Resolution Action: rr Z2S �, l C) ,'VlA February 20, 2024 Iowa City City Council Agenda Page 9 11.e Amendment No. 1 to the Highway Commercial Urban Revitalization Plan Resolution approving Amendment No. 1 to the Highway Commercial Urban PO -SD Revitalization Plan. Comment: Staff proposes that the Urban Revitalization Plan be amended to be consistent with state code regarding preapproval of improvement projects for -'-y�il- which an owner intends to seek the partial tax exemption allowed pursuant to the Plan. Currently the Plan requires such preapproval, while the code merely makes it permissible. This amendment would not eliminate the requirement to obtain approval of the project and exemption after construction. Sa�; h 144-er -7/0 Action: ".J 11.f Tax abatement application - Highway 6 Resolution approving eligibility for a tax exemption on an improvement project on commercial property located at 947 Highway 6 E, Iowa City, Iowa, pursuant to the Highway Commercial Urban Revitalization Plan. S(�C Comment: The City adopted the Highway Commercial Urban Revitalization Plan to incentivize commercial property owners to invest in their properties and qualify for a 3-year tax abatement on the actual value added by the improvements. To be eligible for the abatement, an application must be filed and approved by Council. This applicant completed renovations on approximately 40,000 s.f. of underutilized commercial property to develop a self -storage facility and micro -retail market located within the Revitalization Area. Action: % LO 12. Council Appointments 12.a Charter Review Commission Charter Review Commission - Nine vacancies to fill a oneMM'P_(- erm from April 1, 2024 to no later than April1, 2025. Soh,, � SwCL v'_ crcAr c TCh�� } .t, \ e rer�e, 1JeiL.��i v , rtiJCAJ keI-) Qtion: 1"'V _ Je an i r I G�+-e ( ) � � t�2" l,Ur �'G,1�- -- I - oI tK.vt I ) ��U 12.b Public Art Commission `J Public Art Advisory Committee - One vacancy to fill a three-year term, January 1, 2024 - December 31, 2026. (Term expired for Jenny Gringer) �l 1 LpL Action: 12.c Public Art Commission Public Art Advisory Committee - One vacancy to fill an unexpired term, \ upon appointment - December 31, 2024. (Edward Boyken resigned) Action: 1 ' ��f 3 r l --C4) -Cr 7/D February 20, 2024 Iowa City City Council Agenda Page 10 12.d Senior Center Commission Senior Center Commission - One vacancy to fill a three-year term, January ,?e 1, 2024-December 31, 2026. (Term expired, for Susan Mellecker) i2t Action: /=� o-fi RIIP� R(SSe —1- al IIP l\ ) ),�PY'/iI,t.c' . 7 13. Announcement of Vacancies - New 13.a Announcement of Vacancies - New Civil Service Commission - One vacancy to fill a four-year term from April 2, 2024 - April 3- 2028. (Term expires for Richard Wyss on April 1, 2024). Human Rights Commission - One vacancy to fill an unexpired term, upon appointment - December 31, 2025. (Ahmed Ismail resigned) Correspondence included in Council Packet. Library, Board of Trustees - One vacancy to fill an unexpired term, upon appointment - June 30, 2029. (Lucilia Green resigned). Correspondence included in Council Packet. Applications must be received by 5:00 P.M., Tuesday, March 26, 2024. /.4 c C-,c ,D4 C o rY� Pd r 1C Je , i C e —)�j erGjl �S/ �(1� 14. Announcement of Vacancies - Previous 14.a Announcement of Vacancies - Previous Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expired for Heather Flynn) Airport Zoning Commission - One vacancy to fill a 6-year term, January 1, 2024 - December 31, 2029. (Term expired for Dennis Keitel) Board of Appeals - One vacancy for an HVAC or Building Design Professional or a qualified trade representative, with experience and training (if after three months no professional applies or is appointed) to fill a five-year term, January 1, 2024 - December 31, 2028. (Term expired for Jim Walker) Historic Preservation Commission (E. College St.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Cole Eckhardt Resigned) Historic Preservation Commission (Jefferson St.) - One vacancy to fill a three -year term, July 1, 2022 - June 30, 2025. (formerly advertised as unexpired term — Lyndi Kiple resigned) Historic Preservation Commission (Woodlawn Ave.) - One vacancy to fill an unexpired term, upon appointment - June 30, 2024. (Kevin Larson resigned) Vacancies will remain open until filled. February 20, 2024 Iowa City City Council Agenda Page 11 15. City Council Information 16. Report on Items from City Staff . City Manager's Office . City Attorney . City Clerk 17. Adjourn ©e February 20, 2024 Iowa City City Council Agenda Page 12 �r wir®N% City Council Supplemental Meeting Packet CITY OF IOWA CITY February 20, 2024 Information submitted between distribution of packet on Thursday and 4:00pm on Monday. Late Addition(s): 7.g. Support of DVIP's State HOME ARP application Resolution of support for the Domestic Violence Intervention Program's State HOME ARP application and commitment to provide local match funds to acquire land for up to six attached single-family homes. Comment: This item supports the Domestic Violence Intervention Program's application to the State of Iowa for HOME ARP funding. The support includes $270,000 in funds to acquire property for the construction of up to six attached single-family homes for those fleeing domestic violence. Staff have entered into a purchase agreement to sell a City -owned Lot 10, Lindemann Subdivision -Part Eight subject to City Council approval. Late Handout(s): 11.a. Appeal of Historic Preservation Commission Decision - See correspondence from Beth Gehring, Reid Dempsey February 20, 2024 City of Iowa City �r wir®N% City Council Supplemental Meeting Packet CITY OF IOWA CITY February 20, 2024 Information submitted between distribution of the Supplemental Meeting Packet 1 (if any) on Monday and 3:00 pm on Tuesday. Late Handout(s) 11.a. Appeal of Historic Preservation Commission Decision - See correspondence from Veronica Tessler, Laura Westemeyer (x2). 12.a. Charter Review Commission - See email from Councilor Dunn. February 20, 2024 City of Iowa City