HomeMy WebLinkAbout2024-03-19 Bd Comm minutesItem Number: 5.a.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Ad Hoc Truth & Reconciliation Commission: January 25
Attachments: Ad Hoc Truth & Reconciliation Commission: January 25
January 25, 2024
Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes
Emma J. Harvat Hall, City Hall
Commissioners present: Marie Krebs, Clif Johnson, Chad Simmons, Wangui Gathua, Chastity
Dillard.
Commissioners on Zoom: Sikowis Nobiss, Lauren Merritt.
Commissioners not present: Louis Tassinary.
Staff present: Redmond Jones, Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order: 7:13 PM.
Reading of Land Acknowledgement: Dillard read the Land Acknowledgement.
Approval of minutes from the January 4 meeting: Dillard moved, and Krebs seconded. The
motion passed 7-0.
Public comment of items not on the agenda: No.
Conflict in Gaza:
Resolution 2411 passed by Iowa City City Council on Jan. 3 was reviewed and a vote was taken
for the commission to endorse the resolution it. Nobiss moved, the motion was seconded by
Gathua. Motion passed 6-0-1. Simmons abstained.
Native Partners Healing Circle Training and Events:
The event will be referred to as an experience rather than a training, and no participants' faces will
be photographed during the event unless a media release form is signed. It is agreed, updates from
the event will be discussed at the next commission meeting following the event.
Next Steps for Phase 2:
The commission was presented with community agreements from Think Peace that they could use
for truth telling events, at meetings, and at community events. The agreements centered around
listening, speaking, learning, language, trust and care, and confidentiality.
Road -Map Agenda
The layout of the roadmap is broken down with an explanation of how to navigate the agenda and
the formatting used. Scheduling was discussed with a focus on culminating events. Tentative dates
for upcoming TRC events for 2024 was discussed along with the itineraries.
Protocol on traumatic inform treatment for truth tellers was established, as well as protocol on
public hearings and public activities of the commission.
The commission will move its February I meeting time to 5:30 pm and the meet at the Iowa City
Senior Center. The meeting will focus on fact finding and be presented by Kearns and West.
The commission then spent time discussing its future including seeking additional funding that will
assist them in action and planning.
The meeting ended at 4:42 due to lack of quorum.
To view the recording or listen to the audio of this meeting, visit this link.
2
ATTENDANCE RECORD
YEAR 2024
Meetin Date)
NAME
TERM
EXP.
1/4
1/25
2/1
2/15
3/7
3/21
4/4
4/18
5/2
5/16
6/6
6/20
7/18
Dillard
12/31/24
Z
P
Gathua
12/31/24
P
P
Vacant
12/31/24
Johnson
12/31/24
A
P
Krebs
12/31/24
P
P
Merritt
12/31/24
P
Z
Nobiss
12/31/24
Z
Z
Simmons
12/31/24
P
P
Tassinary
12/31/24
P
A
P = Present in person
A = Absent
Z = Zoom
Item Number: 5.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Ad Hoc Truth & Reconciliation Commission: February 1
Attachments: Ad Hoc Truth & Reconciliation Commission: February 1
February 1, 2024
Approved Ad Hoe Truth and Reconciliation Commission (TRC) Minutes
Assembly Center, Iowa City Senior Center, City Hall
Commissioners present: Lauren Merritt, Marie Krebs, Louis Tassinary, Chad Simmons, Wangui
Gathua, Cliff Johnson, Chastity Dillard.
Commissioners on Zoom: Sikowis Nobiss.
Staff present: Redmond Jones, Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order: 6:03 PM.
Reading of Land Acknowledgement: Gathua read the Land Acknowledgement.
Public comment of items not on the agenda:
Kevin Perez, owner of Short's Burgers requests the support of the commission to help preserve the
building his business operates out of at 1820 S Clinton St. Iowa City. Focusing on the building's
history of ownership and qualifications for historical preservation under the City's standards.
Reports on Native Partners Healing Circle held on January 26, 27, and 28:
The event had 8 people in attendance both Friday and Saturday and 9 people in attendance on
Sunday. A presentation recapped the events including a survey pertaining to the event recapping
the participants' experience, age, ethnicity, and gender identity.
Included in the presentation was an announcement of upcoming talking circles. It is encouraged for
members to share the event and attend themselves. Feedback from participants present in the
meeting shared their experience and critiques on budget and intention of the event with
recommendations for future events.
Legislative Update by Deputy City Manager:
To be mindful of the time this item will be placed on a future agenda.
Updates for Phase 2:
First Round Fact -Finding Outcomes and Trajectory:
Larry Scheeler of Kearns and West presented the fact-finding's preliminary findings. The
presentation started with important things to consider when reviewing the findings and reviews the
key questions to establish when beginning the work of fact-finding. Possible topics have been
revisited and the focus will be on public safety.
The data presented went over the statistics of Iowa City police department.
• Police Department Size
• Police Department Funding
• Arrests By Race
• Police Accountability
• Approach To Law Enforcement
• Stops & Outcomes
• Police Violence
Questions were taken from the commission to clarify the data and then the discussion broadened to
include what additional data will be needed -including personal accounts. This leads into additional
discussions about upcoming events, other organizations the TRC could work with to conduct
investigations including the NAACP, funding needs, marketing efforts, and future fact findings.
Announcement of Staff: None.
Announcement of Commissioners: Johnson apologized for having to leave the last meeting early
and noted he stayed as long as he could. Johnson also reported that he will be fighting in Vegas
later this month representing Iowa City. Gathua will be attending the inaugural Black History Ball
this coming Saturday.
The meeting adjourned at 9:04 PM. To view the recording or listen to the audio of this meeting,
visit this link.
AD HOC TRUTH & RECONCILIATION COMMISSION
ATTENDANCE RECORD
YEAR 2024
(Meeting Date)
NAME
TERM
EXP.
1/4
1/25
2/1
2/15
3/7
3/21
4/4
4/18
5/2
5/16
6/6
6/20
7/18
Dillard
12/31/24
Z
P
P
Gathua
12/31/24
P
P
P
Vacant
12/31/24
-
-
-
Johnson
12/31/24
A
P
P
Krebs
12/31/24
P
P
P
Merritt
12/31/24
P
Z
P
Nobiss
12/31/24
Z
Z
Z
Simmons
12/31/24
P
P
P
Tassinary
12/31/24
P
A
P
P = Present in person
A = Absent
Z = Zoom
Item Number: 5.c.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Ad Hoc Truth & Reconciliation Commission: February 15
Attachments: Ad Hoc Truth & Reconciliation Commission: February 15
February 15, 2024
Approved Ad Hoc Truth and Reconciliation Commission (TRC) Minutes
Emma J. Harvat Hall, City Hall
Commissioners present: Lauren Merritt, Marie Krebs, Louis Tassinary, Chad Simmons, Wangui
Gathua, Cliff Johnson, Chastity Dillard.
Commissioners on Zoom: None.
Commissioners not present: Sikowis Nobiss.
Staff present: Redmond Jones, Stefanie Bowers.
Recommendation to City Council: No.
Meeting called to order: 7:02 PM.
Reading of Land Acknowledgement: Merritt read the Land Acknowledgement.
Approval of the meeting minutes from January 25 and February 1: Tassinary moved, and
Gathua seconded. Motion passed 8-0.
Public comment of items not on the agenda: Annie Tucker spoke to the commission about the
potential of hiring a third party to help with event planning and execution of their mission.
Correspondence: Marie Krebs announced her resignation from the Truth and Reconciliation
Commission due to her inability to serve as what she would consider a "good" member of the
commission.
As the newest commissioner of the TRC, Amos Kiche was welcomed to the team and introduced
himself.
Discussion on racial preference with City Attorney: The discussion started with questions on
any guidelines that commission should be using when expressing their feelings and/ or thoughts as
it relates to race. Attorney Goers suggested avoiding hardline exclusions of protected groups or
people. A few questions related to the commission communicating with any litigants suing the city.
Goers reminded commissioners of the potential of putting oneself in a position of being a witness
against the City, avoiding specific names, and avoiding interpreting and concluding any
information or evidence.
Goers discussed keeping an open discussion in meetings that allows individuals to come forward
and speak while the commission listens but avoids drawing conclusions or making decisions on
behalf of the commission or individual speaking. Goers also noted to not be exclusionary based on
gender in times of sensitive discussions with the commission where an individual coming forward
may request a particular audience.
Legislative Update by Deputy City Manager: Redmond Jones discussed the mission of the
commission and what it looks like alongside legislative priorities. Starting with City Council
priorities of values and impacts:
Values:
1. Racial Equity, Social Justice, and Human Rights.
• Protecting rights of manufactured home residents.
• Continued use of federal funding supporting residents and business for Covid
recovery.
• Support reform measures to reduce racial disparity in criminal justice system and
address systemic racism.
• Employer outreach.
• Law enforcement to address hate -related acts.
• Reinstate voter approved public library levies.
• Protect and support the freedom of movement of people using public transit.
2. Climate Action
• Flexibility in international energy codes.
• Support legislative change.
Partnerships and Engagement
• Working with University students to help with their rent protection proposal.
• Support and continue excellence in primary and secondary and higher education
institutions and advocate for additional education funding.
• Allow communities to have more say on what happens in their community.
Impacts:
1. Neighborhoods & Affordable Housing.
2. Mobility.
3. Safety and Wellbeing.
4. Economy.
Updates on Fact -Finding: Dr. Larry Schooler shared a fact-finding document with the
commission to confirm nothing is missing.
Discussion on Concept Note: Leo Hylton of Think Peace shared a document that acts as a
comprehensive walkthrough of community encounters to use as a touchpoint moving forward.
Prioritizing 3 main aspects:
1. Safety.
2. Economic development.
3. Education.
The commission discussed priority and approach for a communication plan.
Final notes include, meeting needs of truth tellers, community connections and communication,
and criteria of truth tellers.
2
Other Updates Phase 2: The commission went over who to reach out to for fact-finding and how
to go about that before the next meeting in three weeks. Possible advertisement include TV ads,
social media posts, and notice on the TRC website. Locations for the March events are being
researched currently.
The meeting wrapped up with a discussion on the intention and execution of the upcoming truth -
telling events.
Announcement of Commissioners: Johnson will be participating in a Masters Boxing Division in
Las Vegas.
The meeting adjourned at 11:03 PM. To view the recording or listen to the audio of this meeting,
visit this link.
3
AD HOC TRUTH & RECONCILIATION COMMISSION
ATTENDANCE RECORD
YEAR 2024
(Meeting Date)
NAME
TERM
EXP.
1/4
1/25
2/1
2/15
3/7
3/21
4/4
4/18
5/2
5/16
6/6
6/20
7/18
Dillard
12/31/24
Z
P
P
P
Gathua
12/31/24
P
P
P
P
Kiehe
12/31/24
-
P
Johnson
12/31/24
A
P
P
P
Krebs
12/31/24
P
P
P
P
Merritt
12/31/24
P
Z
P
P
Nobiss
12/31/24
Z
Z
Z
A
Simmons
12/31/24
P
P
P
P
Tassinary
12/31/24
P
A
P
P
P = Present in person
A = Absent
Z = Zoom
Item Number: 5.d.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Airport Commission: January 18
Attachments: Airport Commission: January 18
MINUTES
IOWA CITY AIRPORT COMMISSION
January 18, 2023 — 5:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present:
Judy Pfohl, Chris Lawrence, Ryan Story
Members Absent:
Hellecktra Orozco, Warren Bishop
Staff Present:
Michael Tharp, Jennifer Schwickerath
Others Present:
Carl Byers (via zoom), Travis Strait, Matt Wolford
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM
A quorum was determined at 6:01 pm and Lawrence called the meeting to order.
FINAL
Pfohl moved to accept the minutes of December 14, 2023, seconded b Lawrence. Motion carried
3-0 (Bishop, Orozco absent)
PUBLIC COMMENT - None
ITEMS FOR DISCUSSION / ACTION
a. Unhoused encampments (Stevens Drive/Sturgis Ferry) — Tharp stated that he
expected this to be the last time on the agenda, and that the evictions had been
processed and that clean up was mostly completed. Tharp stated there was still a
large pile of tree debris to clean up and there might be some lingering garbage.
Tharp noted that the Streets department was the crew that did the clean up work. .
b. Airport Construction Projects:
I. FAA grant projects
1. Runway 25 Threshold Relocation — Tharp stated that they had a
resolution on the agenda for accepting the project as complete.
Tharp noted that the lighting installations were complete, and that
the contractor has submitted their paperwork necessary for
completion. Tharp noted that the final contract price was about
$40,000 less than the bid price due to some materials that weren't
needed to be used.
a. Consider a resolution accepting project as complete —
Resolution #A2&01 moved by Pfohl and seconded by
Story. Resolution approved 3.0 (Orozco, Bishop absent)
2. Runway 12/30 Displaced Threshold/Relocation — Tharp stated
this was waiting for the spring.
Airport Commission
January 18, 2023
Page 2 of 4
3. Terminal Area Study— Tharp noted they received some additional
comments from the FAA that they were working to incorporate in the
report. Several of these were things that would be done in the next
phase of study.
4. Solar Power Project — Tharp stated that they had a scope of
services agreement ready with CMT for the design, bid, and
construction support phases of the solar power project. He noted
they had FAA's approval for award, and they were ready for the
Commission to approve this project. Tharp noted that CMT had
been doing some preliminary data collection work. Wolford asked
about snow removal of the panels in the winter. Strait stated they
shouldn't need much as they're a smooth surface and will be
slanted.
a. Consider a resolution approving agreement with GMT for
design, bid, and construction support services (A24.02)
Lawrence moved Resolution #A24-02, seconded by
Story, Motion carried 3-0 (Bishop, Orozco absent)
it. Iowa DOT grant projects
1. FY23 Program
a. Terminal Building Improvements —Tharp stated they were
waiting for spring and warm weather. Tharp noted this is the
project to replace the wood panel area with glass block.
c. Airport "Operations"
I. Budget — Tharp stated that he was preparing for the City budget sessions
next week. Tharp stated that Monday was the operations budget review and
then Wednesday was the capital project review. Tharp noted that he was
the one that took care of those and that no one needed to attend.
if. Management —
1. OPL Request for fencing installation — Tharp stated that fol lowing
the discussion from last month, they went ahead and put together a
contract amendment to allow the fencing.
a. Consider a resolution #A24.03 approving contract
amendment — Lawrence moved the resolution, seconded
Pfohl. Motion carried 3-0 (Bishop, Orozco absent)
2. Airport Manager Job Description Update — Tharp stated as one
of the last parts of the City's compensation and classification study
they also looked at the job descriptions and recommended updates
to language and format. Tharp noted that he included the job
description the Commission adopted in 2022 and the proposed
changes from the study. Tharp noted that tie didn't notice anything
substantial changes in the document and that the recommendations
were cleanup. Lawrence asked about the highlighted language to
which Tharp noted they were additions. Members agreed by
consensus to accept the recommendations
!if. Events —Tharp noted that the car club had reached out for 4 events for the
year but he didn't get them listed. Tharp noted that he planning for the
regular activities like Young Eagles, and the pancake breakfast.
d. FBO / Flight Training Reports
Airport Commission
January 18, 2023
Page 3 of 4
i. Jet Air— Wolford noted that they've been busy with snow removal. Wolford
noted that the biggest problem they're dealing with is the snow on the north
edge of 7/25 was tall enough to obscure the lighting. Wolford stated that on
January 151, Jet Air had begun charging handling fees for jet aircraft using
the airport. Wolford noted that this was result of changes with operators
where the pilots had less control over taking fuel. Wolford stated that the
goal was for instead of aircraft operations paying the fee they would take the
required fuel to have the fees waved.
e. Commission Members' Reports —none
f. Staff Report — none.
SET NEXT REGULAR MEETING — Members set the next meeting for February 80, 2024 at
6:OOpm.
Acting Secretary — Lawrence nominated Story to be acting Secretary for the meeting, seconded
by Pfohl. Motion carried 3-0 (Bishop, Orozco absent)
ADJOURN
Lawrence moved to adjourn, seconded by Pfohl. Motion carried 3-0 (Bishop, Orozco absent).
Meeting adjourned at 5:20pm.
1&oa Z� I v2K
CHAT PERSON DATE
Airport Comm fission
January 18, 2023
Page 4of 4
Airport Commission
TERM
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NAME
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Warren
06130/26
Bishop
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
O/E
Scott Clair
06/30123
X
X
X i X
O/E
O/E
XIE
O/E
Not a member
Christopher
06/30125
Lawrence
X
O/E
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Hellecktra
06/30/24
Orozco
X
X
XIE
O/E
O/E
O/E
X
X
X
X
X
X
X
X
OIE
Judy Pfohl
06130/26
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Ryan Story
06/30/27
Not a member
X
O/E
X
O/E
X
I X
X
Kew.
X = Present
XIE = Present for Part of Meeting
O = Absent
OIE = Absent/Excused
NM = Not a Member at this time
X/S = Present for subcommittee meeting
O/S = Absent, not a member of the subcommittee
Item Number: 5.e.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Climate Action Commission: February 5
Attachments: Climate Action Commission: February 5
MINUTES FINAL
IOWA CITY CLIMATE ACTION COMMISSION
FEBRUARY 5, 2024 —3:30 PM —FORMAL MEETING
EMMA J. HARVART HALL
MEMBERS PRESENT: Michal Eynon -Lynch, John Fraser, Jamie Gade, Ben Grimm, Zach
Haralson, Wim Murray, Brinda Shetty, Angie Smith, Gabriel
Sturdevant
MEMBERS ABSENT: Michael Anderson, Michelle Sillman
STAFF PRESENT: Daniel Bissell, Sarah Gardner, Megan Hill, Diane Platte
OTHERS PRESENT:
CALL TO ORDER:
Eynon -Lynch called the meeting to order.
APPROVAL OF DECEMBER 4, 2023 MINUTES:
Fraser moved to approve the minutes from December 4, 2023. Gade seconded the motion,
vote was taken, and the motion passed 9-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
ANNOUNCEMENTS:
Welcome and introduction of new members: Zach Haralson and Michael Anderson
• Zach Haralson introduced himself and his background and commission members
similarly introduced themselves.
Reminders
• Commission by-laws were summarized by Eynon -Lynch.
• Gardner noted a memo sent from the city attorney's office regarding protocols for email
signature blocks and shared a reminder for Commission members to speak into
microphone for the benefit of those watching the meeting recording.
Action Items from last meeting (Staff):
Staff have been corresponding with Proctor and Gamble as an industrial entity in the city
to arrange a date to present to the Commission.
Commission members were to consider nominations for Chair and Vice Chair, to be
elected later in this meeting
Presentation at Mayors Innovation Project meeting
• Gardner noted that she had recently travelled to Washington D.C. as a guest of the
Mayors Innovation Project to talk about the city's climate programs.
Climate Action Commission
April 3 2023
Page 2 of 5
Urban Heat Island Map report
• Sturdevant praised the CAPA report.
• Eynon -Lynch asked about Next Steps at the end of the report. Gardner noted the City's
Climate Action and Adaptation Plan adaptation section has programs addressing the
heat island effect, such as Root for Trees and resilience hubs. The Climate Action Office
has an upcoming effort to collect precipitation data.
• Smith asked if there were any surprises in the data. Gardner noted the power of
engaging citizen scientists.
• Eynon -Lynch asked if there are opportunities to engage builders in thinking about
minimizing concrete or choosing climate -friendly landscaping. Gardner suggested it
could be part of the discussions in the development of the new Comprehensive Plan.
• Gade asked about city -owned properties and trees. Gardner responded that Tyler Baird,
the City forester, could be invited to make a presentation to the commission.
Upcoming Events:
• Local Government Sustainability Efforts (AmeriCorps, March 16)
• Climate Ambassador Training (March 7- April 18)
Climate Action Grants
Bissell outlined some updates to the Climate Action Grant program. Details are in the
memo in the agenda packet. Sturdevant and Haralson asked clarifying questions. Shetty
asked about emissions reductions calculations and suggested that grant recipients might
be good candidates for energy benchmarking. Gade volunteered to be on the grant
scoring committee. Haralson and Eynon -Lynch also expressed interest in being on the
committee. Bissell suggested accepting three possible participants and determining two
based on individuals' schedules.
Visioning indicators of success in built environment
• Commissioners were asked to identify prioritization and measures for the ideas
discussed to date. Gardner revived the discussion by asking commissioners to center
equity and think about present -moment indicators of success.
• Gade mentioned affordability of electric vehicles as a concern. Access to charging can
become a barrier, as can the overall affordability of upkeep for both the vehicle and the
level two charging at home. Shady wondered if a charger requirement could be put into
building codes.
• Haralson and Shetty mentioned equitable access to public transportation as priorities.
• Eynon -Lynch identified several priorities, especially around walkability.
• Sturdevant asked a question about streetlights and safety. Murry noted that
MidAmerican received instruction from the City that streetlights are for vehicular traffic;
they are not intended to illuminate sidewalks.
• Smith spoke to priorities around active transportation options. She noted the
complexities of some issues, i.e. while protected bike lines are desirable, they also may
contribute to gentrification.
• Gade supported the translation of information.
• Grimm identified energy -efficient homes and mixed -use development as priorities.
• Haralson spoke about energy storage systems as an important complement to
distributed energy production accessible to all income levels of housing.
Climate Action Commission
April 3 2023
Page 3 of 5
Fraser expressed concerns around income inequality. Gardner noted that many
vulnerable households are already low -carbon households, with practices to be
emulated and considered for community -building efforts.
Gardner asked commissioners for the next meeting to identify the top three priorities,
especially in terms of what should be measured. Following a discussion of metrics, staff
will begin preparing a memo offering a summary and evaluation of the options.
NEW BUSINESS:
Election of Chair and Vice Chair
Sturtevant volunteered as chair. Shetty nominated Gade as chair. Fraser nominated
Shetty who declined. Shetty nominated Grimm who declined. Gade nominated Eynon -
Lynch who declined.
Haralson moved to make Sturdevant chair. Smith seconded. Sturtevant summarized his
interest in being chair. A vote was taken and the motion passed 9-0.
Eynon -Lynch moved to make Gade vice -chair. Murray seconded. Gade spoke to her
passion for caring for people in this community and her excitement in learning more
about climate action. A vote was taken and the motion passed 9-0.
Shetty moved to accept the correspondence. Sturdevant seconded. In the discussion,
Smith asked to have Sarah Walz speak to the commission about the Bike Master Plan.
• Haralson expressed sympathy for the resident with air quality concerns and asked what
the role of the Climate Action Commission was to address the concern about P&G
rezoning. Gardner noted that as a zoning matter, the concerns had been brought to the
Planning and Zoning commission as the entity with the primary responsibility for making
a recommendation to Council. Should the City Council desire additional feedback from
the Climate Action Commission, they could make that request.
• Eynon -Lynch asked if the Climate Action Commission may have a role to address the air
quality issue. Gardner noted that the Department of Natural Resources tests air quality
for the state of Iowa.
• Grimm suggested that Climate Action Commission need not take on responsibility
outside its area of expertise. Fraser concurred that the two organizations to deal with this
are Planning and Zoning and DNR.
• The Commission expressed sincere sympathy for the writer of the second letter and
expressed willingness to work on the issue should City Council ask this commission for
that.
• The vote to accept the correspondence was taken and passed 9-0.
[:7X�3_i 731
• Confirmation of next meeting time and location:
o Monday March 4, 3:30-5 p.m., Emma J. Harvat Hall
• Actionable items for commission and staff:
o Invite Sarah Walz to discuss the City's Bicycle Master Plan
o Invite Tyler Baird to discuss the City's forestry efforts
Climate Action Commission
April 3 2023
Page 4 of 5
fc1oil Eel IIa dt Ylil
Smith moved to adjourn, Grimm seconded the motion. A vote was taken, and the motion passed
9-0. Meeting adjourned at 5:15.
Climate Action Commission
April 3 2023
Page 5 of 5
CLIMATE ACTION
COMMISSIONATTENDANCE
RECORD
2023-2024
31
4/31
5111
6
7/1
8171
9/1
101
11/
121
1/8/
2/5'
6
23
23
1
0/2
23
1/2
2
13/
4/
2
2
5
3
3
2
2
4
4
NAME
TERM EXP.
23
1
2
3
3
23
3
Michael
12/31/2025
NM
O/
Anderson
E
Michel Eynon-
12/3172024
X
X
X
NM
X
X
X
X
X
X
NM
X
Lynch
Elizabeth
12131/2025
X
X
X
NM
O/
X
Fitzsimmons
E
John Fraser
12/31/2024
X
X
O/
NM
X
0/
X
X
X
NM
X
E
E
Jamie Gade
12131/2025
X
X
O/
NM
X
X
X
O/
X
X
NM
X
E
E
Ben Grimm
10/31/2023
X
X
X
NM
X
0/
X
X
x
X
NM
X
E
Zach Haralson
12/31/2025
NM
X
Matt Krieger
12/31/2023
X
X
X
NM
X
0/
X
O/
X
0/
E
E
E
Jesse
MidAmerican
X
X
X
NM
X
Leckband
Rep
Wim Murray
MidAmerican
X
X
X
X
X
NM
X
Rep
Michelle
12/31/2002
X
O/
O/
NM
X
X
X
X
X
X
NM
01
Sillman
5
E
E
E
Brinda Shetty
Ul Rep
X
X
X
NM
X
O/
X
X
X
O/
NM
X
E
E
Angie Smith
12/31/2025
X
X
NM
X
Gabe
12131/2024
X
X
X
NM
X
X
X
X
O/
X
NM
X
Sturdevant
E
Matt Walter
12/3112023
X
O/
X
NM
X
X
X
X
0/
X
E
E
KEY:X = Present
0 = Absent
O/E = Absent/Excused
NM= No Meeting
* No longer on Commission
Item Number: 5.f.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Community Police Review Board: February 13 [See Recommendation]
Attachments: Community Police Review Board: February 13 [See Recommendation]
_.p` CITY OF IOWA CITY
'�� MEMORANDUM
Date: March 13, 2024
To: Mayor and City Council
From: Tammy Neumann, Community Police Review Board Staff
Re: Recommendation from Community Police Review Board
At their February 13, 2024 meeting the Community Police Review Board made the following
recommendation to the City Council:
(1) Accept CPRB 23-12 Public Report
Additional action (check one)
X No further action needed
_ Board or Commission is requesting Council direction
_ Agenda item will be prepared by staff for Council action
FINAUAPPROVED
CALL TO ORDER Chairperson Melissa Jensen called the meeting to order at 5:34 p.m.
MEMBERS PRESENT: Ricky Downing, Jessica Hobart, Melissa Jensen, Jerri MacConnell, Saul
Mekies, Amanda Remington
MEMBERS ABSENT: Orville Townsend
STAFF PRESENT: Staff Tammy Neumann, Legal Counsel Patrick Ford
OTHERS PRESENT: ICPD Chief Dustin Liston
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB 23-12 Public Report
CONSENT CALENDAR
Motion by Remington, seconded by Downing, to adopt the consent calendar as presented.
• Minutes of the meeting on January 11, 2024
Motion carried 6/0. Townsend absent.
NEW BUSINESS
Community Forum Discussion: Jensen reminded the Board that at the October 10, 2023 meeting,
Townsend expressed his desire to hold one, rather than two, Community Forums per year due to low
attendance. Jensen noted the board is required to have at least one per year. Remington expressed
her desire to continue holding two per year stating the forums offer an opportunity for the public to have
a back -and -forth discussion with board members, which is not offered at a regular meeting. Jensen
expressed concerns about the cost of advertising the forums as well as the staff time necessary to
coordinate a forum. It was determined the Board will schedule one per year with the understanding a
second forum can be scheduled should the board agree it is necessary. The next Community Forum
will be scheduled in October 2024.
ICPD Policy and Iowa Code Section re: Choke Holds — Mekies requested this item be placed on the
agenda. Police Chief Liston provided a copy of the City and State choke hold policies to include in the
board packet for tonight's meeting. He later provided a revised copy of the City choke hold policy which
was emailed to the board members on February 13 as well as passed out at the meeting on this same
date. Chief Liston explained there were some formatting adjustments made making the document
easier to read. Mekies asked for an explanation of the State and the City choke hold policies. He also
asked if a choke hold has ever been used and if so, how many times it has been used by the Iowa City
Police Department. Chief Liston explained the City policy is based on the State policy. He pointed out
the important part to note is both the State and City policy explain a choke hold as being an intentional
and prolonged application of force to the throat or windpipe. He said there has never been a choke hold
used by the department since he started in his position as Chief. He noted that anytime an officer puts
CPRB
February 13, 2024
Page 2
their hands close to a person's neck, the incident is closely reviewed. These incidents, and all use of
force incidents, are included in the monthly reports provided to the Board by the Police Department.
Chief Liston reported that out of the approximately 65,000 service calls in a year, approximately 240 of
those require use of force. Remington asked if the lateral neck restraint is the same as applying carotid
pressure. Chief Liston confirmed it is the same. He further noted this includes pressure on both sides of
the neck and is very intentional and is considered a choke hold.
Recognition of the Iowa City Police Department — This item was requested by Townsend who was
absent. Therefore, this item was deferred to the March 2024 meeting agenda.
Emergency Vehicle Siren Definitions — MacConnell noted at the January 11, 2024 meeting that she has
heard various sirens used by police vehicles and wondered if the siren type used is determined by the
type of call they are responding to. Chief Liston said they are not specific to the calls and have more to
do with the model of the vehicle. He did point out, however, that there is a slower lower sounding siren
that is used as an officer approaches an intersection. He stated it is rare that police officers will respond
with both lights and sirens and that more information can be found in the Police Departments
Emergency Response Policy. Remington said there is a perception by the public when officers turn on
the lights to cross an intersection, they are doing so to avoid sitting at a red light. Chief Liston said he is
aware of this perception, but he assured the Board they are responding to something in these
instances. He shared that all emergency responses are scrutinized closely.
OLD BUSINESS
None
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
No public comment.
BOARD INFORMATION
None
STAFF INFORMATION
Neumann reminded the board that one of the board members requested to revisit the offering of the
meetings via Zoom and livestreaming after a period of six months. She noted it has been more than six
months, therefore, asked the Board members how they would like to proceed. Remington expressed
that just because there haven't been any participants to date, it doesn't mean there won't be in the
future. She further stated this is a public meeting and it is important the public have an opportunity to
attend if they want to. Jensen reported there has been no participation of the public via these avenues
to date. It was suggested perhaps a statement be added to the website and agendas explaining that
while the CPRB meetings will not be offered via Zoom or livestreamed, if there's a member of the public
who would like to make a request to participate in a particular meeting and is not able to attend in
person, efforts would be made to make a meeting available for remote participation. Neumann will
discuss this option with the City Clerk. She will ask for participant statistics from the Communications
staff and share at the March meeting. Remington noted she thinks it is most important to at least offer
the Zoom option.
CPRB
February 13, 2024
Page 3
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiectto chancel
• April 9, 2024, 5:30 PM, Helling Conference Room
• May 14, 2024, 5:30 PM, Helling Conference Room
• June 11, 2024, 5:30 PM., Helling Conference Room
• July 9, 2024, 5:30 PM, Helling Conference Room
The Board agreed no changes are necessary to the existing meeting schedule.
EXECUTIVE SESSION
Motion by Remington, seconded by MacConnell, to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or
federal law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
Motion carried 6/0. Townsend absent. Open session adjourned 6:05 p.m.
REGULAR SESSION
Returned to open session at 6:11 p.m.
Motion by Remington, second by Hobart, to accept the Public Report for CPRB Complaint 23-12 as
written and forward to City Council.
Motion carried 6/0. Townsend absent.
ADJOURNMENT
Motion by Remington, seconded by Downing to adjourn.
Motion carried 6/0. Townsend absent.
Meeting adjourned at 6:13 p.m.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2023-2024
(Meeting Date)
TERM
ON14123
04111123
OG20/23
OSM9123
61130
7111R3
SISIM
91=
t01323
101101D
ttn4M
12112R3
01/11/24
02M3
NAME
EXPIRES
Forum
Forum
M&Y
630R6
X
X
X
ME
X
X
X
X
X
X
x
X
X
X
Downing
Juska
6130/26
—
—
—
—
—
—
—
X
X
X
X
X
X
X
Habart
Melissa
6130/25
x
x
x
x
x
x
x
x
ME
x
x
X
ME
x
Jensen
Jerri
6130/27
X
X
X
x
X
X
ME
X
x
x
x
x
X
x
M.conneu
Saul Mek
W30125
x
X
X
x
X
X
01E
X
X
X
X
X
ME
X
Amanda
61302
X
X
X
X
X
X
x
x
X
ME
x
x
ME
x
Reming m
Orvdk
6130/24
x
x
X
X
X
X
x
X
X
X
X
x
X
0/3
Toomend
Stwrt
6130124
X
X
X
0f
O
Yander Yegte
KEY: X = Present
O = Absent
OtE = Absent/Excused
NM = No meeting
--- = Not a Member
FILE®
COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City FEB 13 2024
410 East Washington Street City Clerk
Iowa City, IA 52240-1826 Iowa City, Iowa
(319)356-5041
February 13, 2024
To: City Council
Complainant
City Manager
Chief of Police
Officer(s) involved in complaint
From: Community Police Review Board
Re: Investigation of CPRB Complaint #23-12
This is the Report of the Community Police Review Board's (the "Board") review of the investigation of
Complaint CPRB #23-12 (the "Complaint").
IYiT_W6" S;M*61i611:11�I�i
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation. (Iowa
City Code Section 8-8-7(A).)
2. When the Board receives the Police Chiefs report, the Board must select one or more of the
following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1):
a. On the record with no additional investigation.
b. Interview /meet with complainant.
c. Interview /meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the
board's own investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of
review. This means that the Board must give deference to the Police Chiefs report, because of
the Police Chief's professional expertise. (Iowa City Code Section 8-8-7(B)(2)).)
4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police
Chief reverse or modify the Chiefs findings only if:
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary, or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state,
or local law.
5. When the Board has completed its review of the Police Chiefs report, the Board issues a public
report to the city council. The public report must include: (1) detailed findings of fact; and (2) a
clearly articulated conclusion explaining why and the extent to which the complaint is either
"sustained" or "not sustained ". (Iowa City Code Section 8-8-7(B)(3)).)
6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline
the officer involved.
BOARD'S PROCEDURE:
The Complaint was initiated by the Complainant on August 13, 2023. As required by Section
8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on November 6, 2023. As per Section 8-8-6(D) of the
City Code, the Complainant was given the opportunity to respond to the Chief's report.
The Board voted on December 12, 2023 to apply the following Level of Review to the Chiefs Report:
On the record with no additional investigation, pursuant to Iowa City Code Section 8-8-7 (13)(1)(a).
The Board met to consider the Report on December 12, 2023 and January 11, 2024.
Prior to the December 12, 2023 meeting, the Board had the opportunity to review the complaint, the
Police Chief's report, and to watch and listen to body worn camera and/or in -car camera footage
showing the interaction between the officers and the complainant.
FINDINGS OF FACT:
The complainant filed a confidential Community Police Review Board complaint form 65 days after the
alleged incident he describes took place. The complainant reported that while as a witness for a trial, an
ICPD officer reportedly had prior communication with the complainant in regard to a harassment claim.
During the trial, the ICPD officer reported that he alerted the complainant to no longer engage in
communication with the individual who filed the original charges against him. The complainant reports
that the officer provided false statements during the trial and denies having ever been told to stop
communication with the individual who filed the charges. The complainant states that the officer did not
provide accurate information to the court and thus he is requesting a jury to review the case.
The complaint form then describes an arrest made on April 28, 2023 in which the complainant was
arrested as related to the above charges, specifically a warrant on harassment. During this arrest, the
complainant remained silent in the back seat of a police vehicle for roughly fifteen minutes until he
spoke to the officer to ask that he explain the process of what occurs when he arrives at the jail, the
officer then explained this process. During a phone discussion with the officer prior to the above arrest,
the complainant described being upset with the mother of his son and expressed his concern regarding
a medical -related decision that he felt he was not included in. The complainant directly reported to the
officer that he planned to continue to send the mother of his son news articles regarding the medical -
related item and the officer provided an explanation regarding how this will be considered continued
harassment. The officer later spoke with the mother of the complainant's son who reports threats have
been made against herself and her family and reports feelings that the behavior is aggressive in nature.
As a result of the above items, the arrest occurred and was followed by a trial later.
F1 LED
FEB 13 2024
City Clerk
Iowa City, Iowa
FILE®
FEB 13 2024k
City Clerk
COMPLAINANT'S ALLEGATION #1 — Violation of ICPD Policy 320.5.8, Performa City, Iowa
(a) Failure to disclose or misrepresenting material facts, or making any false or misleading
statement on any application, examination form, or other official document, report, or form, or
during the course of any work -related investigation.
(b) The falsification of any work -related records, making misleading entries or statements with
the intent to deceive or the willful and unauthorized removal, alteration, destruction and/or
mutilation of any department record, public record, book, paper, or document.
Chiefs conclusion: Not sustained
Board's conclusion: Not sustained
Basis for the Board's conclusion
After viewing the video, the Board determined there was no officer misconduct that required follow-up
pursuant to ICPD Policy 320.5.8. Within the video, the officer provides a clear explanation of what
harassment entails and does directly alert the complainant to stop communication with his son's
mother. Additionally, when the complainant alerts the officer that he plans to continue to send the son's
mother news articles regarding the medical -related item, the officer alerts the complainant that this
would still be considered harassment. The complaint is not sustained.
COMPLAINANT'S ALLEGATION #2 — Violation of General Order 99-11. Arrests
Arrest With and Without a Warrant:
Authorization to arrest is contained in section 804.7 of the Code of Iowa. A Peace Officer is
authorized to make an arrest in obedience to a warrant delivered to the peace officer, and
without a warrant under the following conditions:
A. For a public offense committed or attempted in the peace officer's presence
B. Where a public offense has in fact been committed, and the peace officer has
reasonable grounds for believing that the person to be arrested has committed it
C. Where the peace officer has reasonable grounds for believing that an indictable
public offense has been committed and has reasonable grounds for believing that the
person to be arrested has committed it-
D. Where the peace officer has received from the department of public safety, or from
any other peace officer of this state or any other state or the United States an official
communication by bulletin, radio, telegraph, telephone, or otherwise, informing the
peace officer that a warrant has been issued and is being held for the arrest of the
person to be arrested on a designated charge.
E. If the peace officer has reasonable grounds for believing that domestic abuse, as
defined in section 236.2, has occurred, and has reasonable grounds for believing that
the person to be arrested has committed it.
F. As required by section 236.12, subsection 2. (Domestic Abuse Assault Provisions)
The peace officer making an arrest must inform the person to be arrested of the intention
to arrest the person, the reason for arrest, and require the person being arrested to
submit to the officer's custody, except when the person to be arrested is actually
engaged in the commission of or attempt to commit an offense, or escapes, so that there
is no time or opportunity to do so. (See 804.14(1) of the Iowa Code)
Chief's conclusion: Not sustained
Board's conclusion: Not sustained
Basis for the Board's conclusion:
After viewing the video, the Board determined that no violation of General Order 99-11 occurred as the
officer did have a warrant to arrest the individual on charges of alleged harassment. The officer did
inform the complainant of the intention to arrest him, the reason, and allowed the complainant to submit
to the officer's custody - all while being respectful of the complainant. Additionally, the officer responded
to any questions asked by the complainant and fully explained the process of what would occur when
the complaint arrived at the jail. The complaint is not sustained.
COMMENTS:
None
LE�
City Clerk
Iowa City, Iowa
Item Number: 5.g.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Historic Preservation Commission: January 11
Attachments: Historic Preservation Commission: January 11
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024 —5:30 PM— FORMAL MEETING
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Margaret Beck, Andrew Lewis, Jordan Sellergren , Deanna Thomann,
Nicole Villanueva, Frank Wagner, Christina Welu-Reynolds
MEMBERS ABSENT: Noah Stork, Carl Brown
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT:
CALL TO ORDER:
Sellergren called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
None.
HPC23-0084: 430 Brown Street — Brown Street Historic District (mini -split installation
Bristow began the staff report noting this property is in the Brown Street Historic District located on the
corner of Van Buren and Brown Street. It's a colonial revival type house with a full front porch, she
noted it probably always had a side entry stair off the porch. In fact, for this project she found something
about when the change was made for the entry, it used to be a door to the porch on the front of the
house and they changed it to the side of the house, probably when it became a bed and breakfast. This
project is to remove the six wall air conditioning units that exist on the house and put individual mini
split condensing units on grade around the house to replace those. There's also an existing air
conditioning condensing unit for the main part of the house that will remain. Bristow showed where they
will be placing the three units on the one side, and then screening them. They looked at matching the
porch skirting or something like that for the screening instead of making it look like a fence. There is
also the existing large square condensing unit to be screened. She also noted where the piping and
splits will be and that she encouraged them to screen all of them.
Bristow stated regarding guidelines, the City doesn't specifically have some for mini -split installation
and therefore look at the Secretary of Interior Standards for Rehabilitation, which is about not harming
the historic character of the house. Staff also look at how they review radon systems because they
have similar piping and for radon the goal is to have at least the piping on the non -street facing
elevation and located on the rear of the property if possible, and then painting any piping to match the
structure. She also noted there was recently a house on Burlington Street, the gray gabled bungalow at
the top of the hill, that was going to install a mini split as well and the location was right next to a
projecting bay on the side and so while that was on the side, it was still pretty visible and also located
next to the large air conditioning condensing unit and therefore it was required to have them screen
both of them. Therefore, because of the locations and the screening, staff does recommend approval of
this project.
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 2 of 11
Welu-Reynolds asked if the piping is going to be painted the same color as the siding. Bristow
confirmed the recommendation would be to paint it the same color as the siding.
Sellergren asked to see what the piping looks like. Bristow stated it is enclosed in a 2" by 3" channel
and painted to match the wall. The units are located on the on the wall, a little higher on the wall inside
the room, and so the piping will go down the wall. The ones she has seen look a little bit like an electric
baseboard heater only mounted on the wall. The piping will come out and go straight down to a
condensing unit.
Villanueva asked what types of repairs will be made to fill the space where the former units were.
Bristow noted it will leave a hole in the wall so they will have to repair the interior wall and on the
outside they'll add sheathing and the sheathing depth thickness will have to match what's there. Also
instead of just putting in a square of siding, they will be required to stagger the joints which could
potentially involve removing a little bit more siding to do so.
Motion: Wagner moves to approve a certificate of appropriateness for the project at 430 Brown
Street. Welu-Reynolds seconds.
Bristow noted this case is less problematic than the one they discussed at the last meeting where the
piping was on the front and went through details and arches. This one is on the side and had the
house not been on the corner, this could have potentially not come to the Commission and could have
been reviewed as an intermediate review between staff and chair.
A vote was taken and the motion carried on a vote of 7-0.
Bristow stated it is required by the State Historic Preservation Office that the Commission submits an
annual report every year and creates a work plan of things to accomplish. Last year's work plan, which
was included in the agenda packet was centered on the areas of the strategic plan that had been
approved by Council. Since then Council approved a new strategic plan with a graphic that is more of a
strategy map and talks about the values that they're interested in and how their strategy will impact the
community. Bristow shared some of the goals Council had and some of the resources Council will need
to execute their strategy.
The Commission Work Plan is how the Commission will set their priorities and some might be short
term goals and others long term goals. The last versions were written very specifically by the previous
chair and had a section on climate action, advocating that embodied energy is an important thing to
consider when talking about the demolition of buildings and not wasting the energy that already exists,
and creating a whole bunch of new energy to make new materials.
Sellergren asked if that has been included in the City's Climate Action Plan. Bristow is unsure so
maybe working closely with Climate Action Committee somehow, or maybe having a member attend
their meetings might be something that the Commission wants to consider as part of the work plan. The
previous plan had short-term goals to contribute to the discussion on demolition. Several of the waste
management folks have these similar goals so staff is trying to figure out how they actually move
forward so it is an ongoing discussion. Bristow stated there are some communities where if a property
is older than 1920, it must be deconstructed, but then that also means that they have a whole system
set up where they have contractors who deconstruct things, they have places where the material can
be warehoused, they have a way to sell it and distribute it to the community. There are three
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 3 of 11
communities specifically, Portland, a neighborhood in St. Louis, and a city in North Carolina, that all
have pilot projects on that so if they wanted to look into more what they've done and made a make a
proposal they could. They've also talked about how demolition permits have just a seven-day waiting
period and a really small fee of $50, so from a staff point of view they haven't really found a way
specifically to move forward in that area.
Sellergren noted one thing that works well is social media awareness and spreading of information.
Historic Preservation does not have an Instagram page, only Facebook. Bristow stated she did set it
up and was running it but just doesn't have time. Sellergren noted they could just itemize some points
just so people have really clear information and maybe include resources with each graphic or
something so homeowners know what the numbers are when they're dealing with demolition and what
the value is of keeping materials in place or removing them.
Bristow acknowledged part of this discussion is deciding what the priorities are but then also they have
to decide who actually does what, and where are they going to get the information, do they hire
somebody to do it and how do they get the money for that. So they can come up with goals, but then
they need to figure out how to work towards them which may involve either volunteering amongst the
Commission or staff time.
Sellergren stated she would be happy to make graphics but wouldn't want to be the person necessarily
gathering the information because that's not her forte. She also doesn't think it would be a bad idea to
start an Instagram account. Bristow stated they would have to work with communications, she started
the Facebook page before communications really got involved in the City's Facebook pages but now
they are added as an administrator and they won't let a Commissioner be the person who posts
because it all has to go through communications.
Beck noted there are really alarming statistics about what percentage of people get their news from
social media so having an Instagram site would be a push to reach younger homeowners.
Bristow stated another one of the long-term goals is developing a disaster preparedness guide for
preservation. She mentioned this because one of the questions that came up to staff is can they relax
all the rules and the answer is no, that's not actually what they would do they don't change the rules. It
is just if a disaster happened, they make it easier to get it fixed faster by being prepared. Some of that
involves the Commission being on the ground going up to people who just had something happen and
helping usher them through the process and getting information out. She noted Iowa City won awards
for their tornado response and that's part of what they did, they had more meetings more often,
delegated some things to subcommittees, and that's the kind of stuff that they would do for disaster
preparedness. The State Historic Preservation Office put out a before and after disasters guide as
guidance for how to work with FEMA and the National Park Service and federal agencies, because they
also have reviews that they have to go through and this guide is to help get through those things more
quickly. Also, for the tornado the City applied for grants to help homeowners and so part of the disaster
preparedness would be who to ask for grants from and when and how, they would set up all of those
steps. That might just be something where a subcommittee is formed and comes together and
brainstorms what is needed and then work it into some kind of a document or brochure for the
Commission and staff to have.
Bristow noted there was also a section in the strategic plan about social justice and staff had ongoing
work to identify opportunities to highlight Iowa City's history as a leader in these issues. They haven't
really moved forward with any of these things as of right now, there haven't been any opportunities
necessarily on how to proceed with that unless they just start researching the history.
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 4 of 11
Sellergren stated one possibility in identifying landmarks that they could pursue is the Shorts building.
Possibly, if they could potentially get in touch with the owner as it's an important building with regard to
black history in Iowa City from the early 1900s or maybe even late 1800s, as Short's Shoeshine, a
business owned by HP Short. Perhaps they could look into landmarking that space.
Bristow stated regarding the short-term goals, there is Oak Park which once was a Mexican barrio
where they lived in boxcars and then small homes. There could be a situation where they put an
informative plaque similar to the Pest House at Hickory Hill. She believes right now this is something
that they've moved forward as much as they can, the Parks and Rec director knows that the
Commission wants to be involved in this park and ideas that have been thrown around is making sure
that it's named to reflect its history instead of Oak Grove Park, which is a really just a random general
name. And then also to put some kind of signage or identifying information there.
Beck asked what opportunity there is to explore if there's any trace of the structures that were there or
any material evidence of the people who live there. Bristow noted they rarely get into anything that's
archaeological because they are usually so National Register listed properties oriented and usually the
properties that they review don't end up having an archaeological component that has been
investigated at all. Beck assumes there might be regulations requiring some sort of archaeological
survey before doing anything more with the site. When she was in UI field school they did the Pest
House excavation and mapping, so it may be interesting to people if that could also be done here to
flesh out the record and the information.
Bristow stated the next goal was partnership and engagement and one of the biggest things they do is
the annual preservation awards. That's an ongoing thing that hopefully they can continue to revamp
and keep going.
Next, following the National Register designation of the Downtown District, there was an interest in a
local district and the general consensus was that there would need to be guidelines for a commercial
district created before they made the district. Bristow doesn't feel that that's absolutely necessary
because they have a way of working through things that don't have guidelines specific to them by using
the Secretary of Interior Standards. The problem with that is property owners say its not clear how to
interpret those, so there is work to be done along those lines. This came about because there was a
thought that there needed to be incentives for property owners to become involved in a local district so
the Iowa City Downtown District and the former Chair got together and provided some ideas for
incentives to Council but Council didn't act on it or respond so Bristow is unsure what the next step for
a downtown district would be.
Sellergren asked if as the new Chair would the next step be her to pick up the conversation with
Council or Iowa City Downtown District. Bristow agreed there is a new Council now so perhaps it's
worth looking into if the Commission decides the Downtown District is a priority, then maybe figure out
next steps. Bristow believes one of the biggest priorities that the Commission should have is making
sure that everybody understands that there are only a very small handful of properties downtown that
are protected from demolition at any point with a seven day waiting period- seven days from now in
effect. For example, the Jefferson Hotel has been owned by the University a long time but it's not
protected so the owner could put in a demolition permit and then take it down seven days from now.
That's the case also for the Englert Theater. The Englert Theater is listed on the National Register but
the owner has never been interested in locally landmarking their property.
Sellergren asked if the proposal was to offer opt -in incentives and the property owners aren't interested.
Bristow explained Council wasn't interested in creating the incentives so they don't know if the owners
would be interested in opting -in. The Downtown District who does work with the owners regularly felt
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 5 of 11
that they were incentives that the owners would potentially be interested in.
Bristow stated another question is do they want to locally designate the same boundary as the National
Register boundary, most of Iowa City districts are the same, the Northside District is on the National
Register as the Gilbert/Linn Street Historic District, but it has a different boundary than the local
Northside District. Bristow believes that was done for political reasons so all of those are things that
would have to be discussed for a Downtown District.
Sellergren asked if there's low hanging fruit like looking where they have existing guidelines and to take
what is available and just rewrite them as Iowa City guidelines. Would that help property owners feel
like they have specifics guidelines to follow. Bristow stated in the Iowa City guidelines they list the
Secretary of Interior Standards, the National Park Service does have a longer document that goes in
more detail, it still leaves a whole lot open to interpretation because they have to provide information for
so many different scenarios. Other communities, for instance the City of Milwaukee, has a hugely active
preservation program and they are very strict with a separate book that's fully illustrated for residential
and commercial. The best -case scenario is Iowa City would hire an outside consultant that would work
with the Commission and staff to create guidelines, but they would always be based on other
community's guidelines, as well as the existing Iowa City guidelines, as there's no reason to reinvent
the wheel. Therefore, the first step would probably be looking at other community's guidelines and
getting an idea of what might best fit with Iowa City to some degree. At some point they would have to
hire a consultant, staff could do it, but they don't have time. Additionally, since Iowa City is a certified
local government any new guidelines would also have to go through review from the State Historic
Preservation Office and they would comment on things that they thought Iowa City shouldn't do or
should do, so it'd be a lengthy process.
Sellergren asked if it is in the budget to hire consultant or is that something that the Commission would
have to request money from Council. Bristow replied they would have to make that request from
Council.
Bristow stated another short-term goal was to follow up with a unanimous request from this
Commission and the Parks and Recs Commission to move forward on the Montgomery Butler House
and coming up with an idea of how it could be reused. She noted this was another thing where Council
just decided not to respond but there's been a little bit of communication amongst staff that maybe the
fact that no one could come up with a use is the hold-up. Also, the fact that the study is so old and the
budgetary numbers are outdated. Maybe they should they have a subcommittee of the Commission
come up with potential uses, maybe meet with community members. Bristow acknowledged the
building is going to fall down sooner than later and be gone due to its current condition.
Bristow stated there are a lot of potential priorities and the Commission has to decide which ones are
most important. For housing and neighborhoods, they have the historic preservation fund and got an
extra $2,000 from Council this year which is nice. Regarding being a partner for neighborhoods
interested in historic preservation, a long-term goal was to work to get the form -based code for areas
that are adjacent to or surrounded by historic districts. Bristow explained a form -based code means that
new construction is based on the form of the building, not the use. Right now the building code is
based on uses which is common for planning. The reason for discussion in the past about form -based
code was to make sure that new buildings adjacent to historic districts fit in with the other buildings in
the area instead of not. There are some spots of form -based code now within the community, but staff
is unlikely to want to make other individual little areas or to adopt a city-wide form -based code, which
would change how Planning and Zoning works. Again, that was a big goal based on things that came
out of past projects.
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 6 of 11
Regarding short term goals, there was the Summit Street monument, the City did pay for a study that
reported how to fix it, move it and make a replica and they've asked for money to do that from City
Council so if the budget comes through then they can move forward. She noted the biggest problem
currently is where does it get moved to. The Old Capitol Museum was approached and they don't want
it. It does need to go somewhere inside to stabilize it but it's fairly tall, four or five feet tall, and has
probably at least a couple feet in the ground. Perhaps there's a spot in the library as that's a public
space where things are displayed and there's some open space to some degree. There is no update on
the Sanxay-Gilmore House because the University own it and are not going to move it, there was an
update to the College Green Historic District because of moving the house. They have discussed they
do want to update the preservation handbook, guidelines and maps and all of that. There's been some
thought of hiring a consultant for that too, but that again takes money from Council. The City did pay for
the survey from 2040 Waterfront Drive and that property was eligible for the National Register. They
could also look into local landmarking, she has not yet sent the study to the owner as they got the study
back, talked about it briefly and then COVID happened.
For long-term goals there is the goal of evaluating the City's mid-century housing stock. They have also
increased digital online presence.
The goals in the Preservation Plan: goal one is identifying historic resources and that ties in also to the
telling of the full history as well. Second, continuing the policy of protection of resources, through
legislation and regulatory measures, which could be updating the plan or the handbook or coming up
with commercial guidelines, any of those kinds of things. Third, establishing economic incentives, they
do have the historic preservation fund, but the opt -in incentives goal didn't go anywhere with Council.
Fourth, providing technical assistance necessary, that falls on Bristow, she used to do drawings for
people but doesn't anymore. Fifth, heightened public awareness into preservation, letting people know
about the downtown. Maintaining partnerships with the local government, the state government,
federal agencies, etc. Bristow stated this one is kind of difficult as she doesn't have any contact with
the National Park Service, and doesn't have that much contact or getting involved with the State
government through this job. But there are options for the Commision. For instance, there are three
state nomination review committee meetings that happen through the State Historic Preservation Office
every year. There are set dates on a Friday morning that are open to the public where anyone can
attend, there's also a zoom component. The meetings take place in the preservation office in Des
Moines on Belle Avenue. There is also the preservation summit they can attend. Locally they could
attend Park Commission meetings and everybody can attend council meetings. Seventh is to establish
and implement Historic Preservation objectives for the University and surrounding neighborhoods.
Bristow acknowledged some of this is related to districts that involve fraternities and sororities along
Dubuque Street. Eight, heritage tourism and teaming with Friends of Historic Preservation to do a home
tour, if they want to do it. Also maybe having someone from the Commission who attends their board
meetings just as an observational member or creating tour brochures or something, they used to have
some walking tour brochures. Finally, making maybe a subcommittee that reviews whether or not
there's certain areas, neighborhoods that they need to look at to landmark and regular review and
evaluation of initiatives by the community, looking at how preservation is going in the community.
Bristow stated these were the goals that the preservation plan assigned a really long time ago, in 2007,
but are still the ones that guide the Commission.
Sellergren stated on a practical level is the purpose of a subcommittee is to bypass the issue of a
quorum. Bristow acknowledged a subcommittee does two things, one there's multiple people so it's not
all just one person's job. Also with a subcommittee they don't have to deal with a quorum, meeting
minutes, all of that formal stuff, that subcommittee can then report to the full Commission.
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 7 of 11
Lewis asked if the next step is to document the work plan. Bristow confirmed yes, the way the annual
report works is it is due to the State Historic Preservation Office on February 29. Since this Commission
meets the second Thursday of the month that means that they will have to approve it the report at the
February meeting and part of what they submit is the Commission's work plan. Bristow will send out an
email at some point asking if anyone has anything in these areas that they want her to add to the
annual report. She will compile everyone's responses, present it to them next month, and they will vote
on it. If they are unsure how to proceed that is when she would suggest they form a subcommittee to
make the work plan and come up with ideas.
Beck noted her immediate reaction to the work plan is there's lots of great stuff on it that needs more
work. She doesn't immediately think they have to scrap these goals and find new ones, there is still
more to do on the things that are listed, admittedly, some have external reasons why they can't move
forward at the moment.
Sellergren feels like the work plan is a little overwhelming personally, like for 2024 they could pull one
item from each of the City Council's strategic goal map, for example for social justice, racial equity and
human rights, maybe they work on getting a sign up or an archeological study of Oak Grove, so that
when people visit the park they have some context. Beck can think of a couple of clear action items
related to that. One would be the historical research, there's some already done, but one would it be
just simply, for example, approaching the Office of the State Archaeologist to see what kinds of
geophysics they could use to see if there any evidence of anything underneath, ask if there are ways to
non -invasively look at the property to assess that. She acknowledged that will probably take some
money but they could approach them and ask for a budget.
Sellergren stated she likes the idea of expanding into neighborhoods like the Kirkwood/Lucas Farms
neighborhood for one and then another is the mid-century neighborhood that's over on Morningside.
Bristow stated there's two, there's Morningside near City High, and then there a little area over by
Foster Road and Dubuque Street, it's just one little cul-de-sac of like five houses but it's all mid-century
and that was already reviewed as eligible for the National Register as part of Dubuque Street when
they raised it.
Sellergren stated if she were to select a focus for 2024 it would be to identify the things that are most in
danger, to consider the most precious and the most vulnerable. That would be like the buildings
downtown and who could they identify who might be willing to landmark their own property. She knows
there are a few properties where the owner has expressed interest in landmarking so that's one thing
they could move forward with. She feels like some of these items are so all over the place and they
could maybe be pushed aside so that they could save things that could be torn down at any second
and will completely change the vibe of the City.
Thomann agrees with looking to see what they can landmark locally, especially if there is interest out
there. Also the downtown is going to continue to be developed and she is a little concerned that there is
going to be this tone of tear down and develop so they should be looking now to see what can they
save.
Sellergren stated maybe and she could meet with the downtown district and see about identifying what
those properties are.
Bristow noted they made their first landmarks in 1996 where they took everything that was listed on the
National Register individually and tried to landmark them but two of them didn't happen so they got 36
landmarks. She still has that list from 1996 and in 2015 this Commission formed a subcommittee and
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 8 of 11
they went through and looked at all of the important properties that they knew about that aren't in a
district and Pagliai's was on that but was overlooked because it wasn't seen as being threatened. So in
2015 the Commission subcommittee did come up with a list but then things happen with Council and it
all got stalled.
Bristow is interested in knowing are there things from the 2023 work plan that they should outright
remove, then basically keep everything else as their list. They can separate out the ones that must wait
due to more research and investigation needed or resources to support future work. She doesn't feel
they need to necessarily relate it to the City Council goals. They heard from Councilor Thomas that he
appreciated the fact that it was related to the goals but jumping through the hoops to make it relate to
their goals is a little more political than they need to be.
Sellergren feels they do not need to create work just to create works, just a list of properties and some
marching orders would be great.
Thomann agrees but feels they are getting from Council that they aren't making a presence and
Council doesn't really know what this Commission does. They want this Commission to engage with
the public and maybe that will come about if they get this property list together and look at property's
worth saving.
Sellergren also feels providing resources to the public by way of social media graphics would fall under
that, getting the Commission to establish a presence in people's subconscious and City Council would
see that.
Bristow stated it appears goals are to do some initial investigation research in Oak Grove Park, maybe
having a subcommittee looking at landmarking potential things and then third is engaging with the
public and Council.
Sellergren noted it could fall into the climate action goals, explaining to people why preservation is so
important, of course the history of the town is really important, but also on a practical level this is an
environmental issue. They all could be working a little bit harder to preserve, whether in a historic
district or not.
Lewis stated engaging with the public and Council really allowing them flexibility to shift focus, or at
least get information to people, and if they decide later that they want to talk about resource
management they can put that on there. If they want to talk about landmarking things, they can put it on
there. It allows them to do a lot without having to say one of their goals is to make sure that people
know that resources are out there, they can just on their own engage and tell people the resources that
they have.
Sellergren stated she is a little confused as there seems to be an etiquette with politics that she doesn't
understand like when they have their eye on landmarking a property and maybe the owner isn't
immediately willing to landmark it, that's not really something they could discuss openly or throw up on
social media. The reason that Pagliai's building became a public issue is because it was up for sale
and so there was outcry that preceded this Commission's involvement.
Bristow noted Friends of Historic Preservation paid to have a historian write up the site inventory form
needed for 302 to 316 East Bloomington (Slezak Holub Hall/Pagliai's building) so they are ready to
move forward with the landmark procedure and plan to do that for the February meeting. It is
completely within their purview to get the word out to talk to the community members and get people to
show up to Planning and Zoning and City Council meetings. If the owner decides to protest, that means
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 9 of 11
that six out of the seven Council members must vote yes to move forward and politically they don't tend
to like to go against a single property owner. The only way that they will do that is if the community lets
them know it's important enough, so they need enough community members willing to tell both
Planning and Zoning but especially Council that it's necessary. Depending on how that all goes, they
can use that to judge how much work will be required for downtown. In 2001, they made inroads to try
to do a local district downtown and it suddenly died.
Thomann likes the idea of thinking about other properties where there isn't such a pressure situation,
like the low hanging fruit and get to landowners before they decide that they want to sell it or before
development starts happening around them.
Bristow stated she's heard enough to begin working with Sellergren to come up with a work plan that
they can present at the next meeting.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect -Chair and Staff review
Bristow stated this is a little Moffitt house. The garage that faced forward was incorporated into the
house at some point in time. With this project they're doing a lot of work, stucco repair, window repair,
and they are receiving help with Historic Preservation Funds.
HPC23-0085: 1118 East Court Street — Longfellow Historic District (pining and venting installation):
Bristow noted with all of the works without permit issues they've been having recently, they're
streamlining the process between the building permits and historic review a little bit to try to see if that
will help. Therefore, they'll see many more random piping things that come up because it requires a
permit and they're making a hole in the wall. Hopefully they can issue certificates of no material effect
for those. This one this is a new gas line.
Minor Review - Staff review
HPC23-0082: 405 South Summit Street — Summit Street Historic District (roof shingle replacement):
This is a roof shingle replacement on this house.
Intermediate Review -Chair and Staff review
HPC23-0077: 930 East Colleae Street — Colleae Hill Conservation District (5ft metal fence
Bristow stated this house is between an old sorority that's now apartments and a modern apartment
building on the other side. They wanted to put up a metal fence on the front and the one side. At first it
was an eight -foot fence but Iowa City Code does not allow that. Code says six foot or less in the rear
yard and four feet or less in the front yard. Bristow stated there's the potential for a minor modification,
but the minor modification can only give 25% more, so in the front yard that would be a maximum of
five feet. She worked with the applicants to mockup what five feet would look like and then they came
up with a design that will have a low retaining wall which doesn't count, apparently, because that makes
HISTORIC PRESERVATION COMMISSION
JANUARY 11, 2024
Page 10 of 11
the grade.
HPC23-0080: 1211 Muscatine Avenue — College Hill Conservation District (deteriorated dormer
window replacement):
This bungalow on Muscatine has an addition by a previous owner that happened before the district was
created. Now the new owner wanted to remove the window, because that was a bathroom, but a
dormer exists for a window so they could not do that. They did approve replacement of it and approved
a fiberglass window because of the moisture. The modern window and wall were rotted out.
HPC23-0051: 1211 Burlington Street — College Hill Conservation District (garage revisions including
additional window, new floor and foundation, new overhead door and mini -split system):
This house is part of the Grant Wood Art Colony and has one of the only garages amongst all of those
houses. They are making the garage into an art studio. They went through a review process and raised
the garage to put a new foundation under it. Unfortunately, that does mean that the lovely doors will be
replaced so they did work through what they're going to replace them with. Additionally, they are adding
some windows and it'll have a bathroom so there's some venting and things that need to go in there.
CONSIDERATION OF MINUTES FOR DECEMBER 14, 2023:
MOTION Wagner moves to approve the minutes of the Historic Preservation Commission's
December 14, 2023, meeting. Villanueva seconded the motion. The motion carried on a vote of 7-
0.
Bristow shared regarding the landmarking next month Sellergren and she did visit the property (302 to
316 East Bloomington). Since Friend's of Historic Preservation had the site inventory form created, it
was the first real documentation of this property. It needs to go and be on file at the State and the State
now has a new process that it has to be submitted as a preliminary evaluation for National Register
eligibility. Friends has done that. Bristow stated as part of the process they need some interior
photography so they visited the property today and it is the most intact structure than she's been in in a
long time. Next step is getting the application for the rezoning, which is in process right now, and then
it will be open and available to the public.
Wagner talked about the mid-century modern home at 420 Park Road. It's a 1949 building that was
owned by the family that owned Mott's Drugs in Iowa City and it has been occupied by them until
January 5. The new homeowner is a guy from Canada and they're redoing the bathrooms because they
are worn but the rest of the house is intact. He noted many of the homes in Manville Heights should be
landmarks, so many Iowa City legends like James Van Allen lived in those homes.
Bristow reminded everyone they changed the date of the March meeting and it will be the third
Thursday. Again the February 8 meeting will be reviewing the landmarking and a few other things,
likely there will be a number of the public here for that meeting.
ADJOURNMENT:
Beck moved to adjourn the meeting. Lewis seconded. The motion carried on a vote of 7-0.
The meeting was adjourned at 6:57pm.
HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD
2023-2024
TERM
2/9
3/22
4/13
5/11
6/8
7/13
8/10
9/14
10/12
11/9
12/14
1111
NAME
EXP.
BECK,
6130/24
X
X
X
X
OlE
X
X
X
O/E
X
X
X
MARGARET
BOYD, KEVIN
6/30/23
X
X
O/E
X
X
—
—
—
—
--
—
—
BROWN,
/30/26
O/E
X
X
O/E
X
X
O/E
X
X
O/E
X
O/E
CARL
LEWIS,
6t30/26
—
—
—
—
—
X
X
X
X
X
X
X
ANDREW
SELLERGREN,
6/30/25
X
O/E
X
X
O/E
X
X
X
X
X
X
X
JORDAN
STORK, NOAH
6/30/24
X
X
O/E
X
X
X
X
X
X
X
X
O/E
THOMANN,
6/30/26
X
X
X
X
X
X
X
X
X
X
X
X
DEANNA
VILLANUEVA,
6/30/25
X
X
X
X
X
X
X
X
O/E
X
X
X
NICOLE
WAGNER,
6/30/26
X
X
X
X
X
O/E
X
X
X
X
X
X
FRANK
WELD-
6/30/25
X
X
X
O/E
X
O/E
X
X
X
X
X
X
REYNOLDS,
CHRISTINA
KEY: X = Present
O = Absent
O/E= Absent/Excused
--- = Not a member
Item Number: 5.h.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Human Rights Commission: January 23
Attachments: Human Rights Commission: January 23
Approved Minutes
Human Rights Commission
January 23, 2024
Emma J. Harvat Hall
Commissioners present: Jahnavi Pandya, Doug Kollasch, Kelsey Paul Shantz, Viana Qaduora, Roger Lusala,
Mark Pries.
Commissioners on Zoom: Sylvia Jons.
Commissioners absent: Ahmed Ismail.
Staff present: Stefanie Bowers, Sergeant Kevin Bailey.
Recommendation to City Council: No.
Meeting called to order: 5:31 PM.
Native American Land Acknowledgement: Lusala read the Land Acknowledgement.
Introduction of new commissioner Dr. Liz and farewell to outgoing commissioner Maliabo:
Commissioners introduced themselves to the newest commission member and bid a wistful farewell to
former commissioner Maliabo.
Election of chair and vice chair for 2024: Pries nominated Kollasch, Jons seconded the motion. Jons
nominated Paul Shantz, and the motion was seconded by Pries. Paul Shantz declined the nomination but
would entertain a nomination for vice chair. Lusala nominated Paul Shantz for vice chair, Pries seconded
the motion.
The motion for Kollasch as chair passed 8-0. The motion for Paul Shantz as vice chair passed 8-0.
Approval of November 28, 2023, meeting minutes: Pries moved, and Lusala seconded. The motion passed
8-0.
Public comment of items not on the agenda: Brandon Ross spoke. Ross spoke briefly on capitalism and
imperialism. Ross does not think the U.S. should not be in Syria or Ukraine. As to Israel and Palestine, the
U.S. is arming Israel for what he believes to be the elimination of an entire people. The U.S. has violated its
own laws and international laws. Ross appeals to the HRC to act locally, think globally, act globally, be loud,
be active, and be heard.
Correspondence: Upcoming events of the office, the Iowa City Foreign Relations Council, and the
upcoming Lunar New Year celebration.
Updates on Outreach and Engagement by the Police Department: Sergeant Bailey spoke on the recent
events of the department. Most of these have been canceled or rescheduled due to the snow and the
frigid temperatures. The department has had mandatory training and has recently added an evening/night
mental health liaison. A new youth shelter in Iowa City has opened. Bailey and the outreach folks have
been working hard on getting engaged with youth in the winter. They are also seeing more financial
exploitation of the elderly and, so intentional outreach is being completed to organizations that cater to
older adults.
Support of the Transgender Protestors: Commissioners Jens, Paul Shantz, and Kollasch drafted a
statement in response to the arrest of transgender activists back in November. Amel Ali, at its November
meetings asked the commission and submitted a letter asking for its solidarity in these targeted arrests
and charges. The commission read through the prepared draft and approved it. Staff will do a news
release. Pries moved, and Lusala seconded. Motion passed 8-0.
Funding request from November 2023 Jewell Amos: After its last meeting date, the commission asked
staff to seek more details of this request for $250. The request is for a t-shirt contest at Grant Wood
Elementary for its graduating 516 and 6t6 graders. The additional details are that there are approximately
100 students who will be participating. Each student will get a shirt with the winning design and all of their
classmate's names.
Racial Equity and Social Justice Grant: For grant cycle FY23, the Neighborhood Centers of Johnson County
notified the commission that it has delayed the initial start of its project to January of this year. The project
was delayed due to competing priorities.
The commission received the submissions for FY23 and will arrange a time to meet in the last week in
February or the first week of March to make its recommendation to the city council for grant allocations.
Commissioner Ismail is not participating due to a conflict of interest with the Center for Worker Justice and
the Immigrant Welcome Network for Johnson County. Commissioner Mendez -Shannon disclosed that
in early Jan. 2024, she joined the Greater Iowa City (GIC) Council, and that the City Attorney's Office has
determined there is no legal conflict in her reviewing and rating the grant submission by GIC.
And that she believes she can be fair and impartial in judging the merits of the GIC application.
Commission Committees: Commission members will review the current three committees and their
purpose and then discuss who will sere on which committee. The three current committees are breaking
bread, reciprocal relationships, and building bridges.
Announcements of commissioners: Paul Shantz would like the HRC to connect with the TRC to learn more
about their upcoming Healing Circles. Cadoura spoke on a recent winter hike Mariam's Girls participated in
with United Action for Youth. Pandaya recently joined a mental health provider that helps people for no
charge on Zoom and offers multiple languages. Mendez -Shannon mentioned her support to the ICCSD for
ensuring that youth this summer will still be fed meals even though funding will no longer be provided to
support such programs in Iowa.
Announcements of staff: None.
Adjourned: 7:01 PM.
The meeting can be viewed at httos://citychanne[4.com/video.himI?series=Local%20Government.
Human Rights Commission
ATTENDANCE RECORD
YEAR 2024
(Meeting Date)
NAME
TERM
EXP.
1t23
2/27
1/11
4/23
5121
6125
7123
8127
9/24
10122
11t26
12t24
ahnavi Pandya
2024
X
Sylvia Jens
2024
Z
Doug Kollasch
2024
X
Tana Qadoura
2025
X
Ahmed Ismail
2025
A
Mark Pries
2025
X
Roger Lusala
2026
X
Kelsey Paul Shantz
2026
X
Liz Mendez -Shannon
2026
X
KEY: P = Present
A = Absent
Z = Present via Zoom
Item Number: 5.i.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Library Board of Trustees: January 25
Attachments: Library Board of Trustees: January 25
Iowa City Public Library Board of Trustees
Meeting Minutes
January 25, 2024
2°d Floor - Boardroom
Regular Meeting - 5:00 PM
Iahl.11III
Tom Rocklin - President Lucy Santos Green Robin Paetzold
DJ Johnk — Vice President Joseph Massa John Raeburn
Hannah Shultz -Secretary Claire Matthews Dan Stevenson
Members Present: DJ Johnk, Claire Matthews, Joseph Massa, Robin Paetzold, John Raeburn, Tom
Rocklin, Lucy Santos Green, Dan Stevenson.
Members Absent: Hannah Shultz.
Staff Present: Elsworth Carman, Sam Helmick, Anne Mangano, Brent Palmer, Angie Pilkington, Katie
Roche, Jen Royer.
Guests Present: Geoff Fruin, Redmond Jones.
Call Meeting to Order. Rocklin called the meeting to order at 5:00 pm. A quorum was present.
Approval of January 25, 2024 Board Meeting Agenda. Raeburn made a motion to approve
the January 25, 2024 Board Meeting Agenda. Johnk seconded. Motion passed 7/0.
Public Discussion. None.
Items to be Discussed.
Budget Discussion with City Manager, Geoff Fruin. Fruin and Jones were introduced to Library Trustees.
Paulios entered 5:01 pm.
Fruin gave an abbreviated budget presentation that was given to City Council 1/22/24. City Council started
the budget review on Monday and it will be wrapped up by the end of April. Fruin presented a budget
slideshow. Fruin said Iowa City has a $270,000,000 budget but many of those funds are restricted in some
way. Fruin gave the example of road use tax as a special revenue fund that can only be used for road
maintenance by state law. Fruin said the Library budget comes from the general fund which is discretionary.
Santos Green entered 5:05 pm.
Fruin shared general fund tax revenue slides and said 2/3 of the general fund comes from property taxes.
Fruin shared road tax revenue has had a 4% increase per year however the cost of road construction is up
64% since 2016. Fruin said if the City doesn't put more general fund dollars into maintaining roads we will fall
If you will need disability -related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City
Public Library, at 319-887-6003 or iennifer-roverPicol.ora. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
behind on maintenance; this budget competes with the library's budget. Fruin showed a chart with how
general fund expenditure dollars are spent. Iowa City spent 39% on public safety and 23% on culture and
recreation (which includes the library). On average cities in Iowa spend 44%on public safety and 20%on
culture and recreation. Cities similar in size in Iowa spend 50% on public safety and 16% on culture and
recreation. Fruin is proud that culture is prioritized in Iowa City. Johnk asked how the data compares outside
of Iowa. Fruin guessed it would be similar but was unsure.
Fruin said 75%of general fund expenses are used on personnel. Fruin said personnel costs are fixed and the
City is heavily dependent on them. Personnel costs increase 5% every year but the city budget will only
increase 4.5% across the board this year.
In 2013, the state introduced the first round of property tax reform which reduced commercial and industrial
taxability from 100% to 90%. At the time, the State of Iowa backfilled the loss of income, but it has been
steadily declining over the years. In 2027, cities will no longer get backfill pay from the State of Iowa.
Fruin shared residential rollback property tax rates fluctuate from year to year. In the 1970's people paid 78%
of their home's value. This year people will pay 46% of a home's value, which has been the biggest drop since
the 1970's. This equates to an 8 to 9-million-dollar loss of revenue. Last year the State of Iowa passed more
property tax reforms which tacked on to a system to protect against high assessment growth.
Rocklin asked if there was a net total for 1.1%change. Fruin said he could speak to this in terms of a
residential property valued at $100,000 with a flat tax rate. Assuming the home value did not increase
homeowners would pay $130 less for every $100,000, if it increased homeowners would pay $15 more per
$100,000. Fruin shared apartments in Iowa City make this challenging. Prior to 2013, the State of Iowa
classified apartments as commercial properties and taxed them at 100% of their value. In 2014, they were
reclassified as residential properties that no longer paid 100% of their tax rate. Over the last 11 years the
taxability of apartments dropped 53.66%. The cumulative loss over 11 years is $20 million.
Fruin shared that because property taxes have such a large impact on the budget, building permit trends are
an important indicator in future budgets. If it is built today we know this will be the tax base of tomorrow,
typically with a two-year lag. The budget we're working with now was impacted by the pandemic when there
was not a lot of building happening, which means there isn't typical growth you would expect to see. Fruin
said as we close the books on calendar year 2023 expected growth is back to pre-COVID levels, which is a
good sign. Fruin shared the City is currently in a 1.5% growth period which is not sustainable. Fruin said the
city has conservative budget practices and can power through this because we have a history of financial
responsibility but we can't do this forever.
Santos Green wondered if the City was at a point to do budget cuts would they be equitable cuts across the
City or would some areas be cut more than others. Fruin showed a general fund expenditure pie chart. He
shared if the City was in a position and needed to reduce expenditures, and clarified that we're not there yet
and hopes never to be there, it's hard to cut the smaller slices of the pie. Santos Green asked about the pie
chart of general fund expenditures when compared to other Iowa communities. Santos Green said if things
continue to trend it would impact the budget percent the city allocates for culture and recreation, or would it
be an equitable cut across all service points. Fruin repeated he never intends for the budget to get to that
point. Fruin doesn't prescribe to 10% across the board cut in that situation, and would take a surgical
approach. Fruin said it would be important to analyze the situation so the most valuable services in the Iowa
City community can be protected. Fruin said he doesn't want to scare anyone. Santos Green thanked Fruin for
clarification and the philosophy. Fruin said City Council is the ultimate body that approves the budget.
In the 2023 legislative session a new military and homestead exemption was introduced which reduces
property taxes. It removed 13-14 million dollars in the first year, several levies were also eliminated. Iowa City
Ifyou will need disability -related accommodations in order to participate in this meeting, please contactlen Royer, Iowa City
Public Library, at 319-887-6003 or,iennifer-ro,verPkpLoro. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
had a library and an emergency levy which combined brought in two million dollars in revenue to city. This
will be eliminated by 2029. Fruin said the faster Iowa City grows the faster the levees are phased out.
Combined the levees were 47 cents as a tax rate and because our growth rate was over 2.9% we have to
phase them out and reduce by 17 cents. Fruin said the City does not want to diminish the services of the
Library or Climate Action, so all departments have to share the pain in this decision. Paetzold asked if there
was consideration that the levies were voted on by communities and eliminating them was almost
undemocratic. Fruin said it should have been a consideration. Fruin said he cannot explain why the state
decided to eliminate a levy that the public supported. Paetzold asked if City Council has taken into
consideration the fact that the community voted on the levy. Fruin said yes he believed they had. Paetzold
noted this was an unusual situation to have a community want to pay an extra tax and not be allowed to.
Matthews said Iowa is an aging state and asked Fruin if he expects to see more than 13-14 million dollars
removed from seniors and military exemptions. Fruin said he believes it will grow over time.
Fruin shared a proposed levy rate overview. Fruin showed a flat rate the past two years with no library or
emergency levy funds in 2025. Fruin said to accommodate this we have to make room in the general fund
and evaluate what can be moved out. Fruin discussed increasing tort liability levies and not using the general
fund to support capital funds to offset this.
Redmond added 80% of the Library levy goes to personnel costs which will see cost of living adjustments
annually. This will add more pressure on the general fund.
Fruin discussed increasing parking fees downtown to $2lhour and also increasing meters and citations. This
would raise 3 million dollars per year and would be key in maintaining fare free transit. Fruin shared the City
of Iowa City has been unsatisfied with the vendor used for trash removal and is exploring alternate options,
such as collaborating with the Downtown District. This however would require an additional $400,000 and
parking may have to be increased to $3thour. Fruin hopes this will encourage the use of buses, biking, and
walking. Matthews asked if the first citation is still free. Fruin said yes but repeat offenses may go up a few
dollars.
Fruin said it is very hard to grow the general fund during this time and foresees a tough budget environment
for a few years. Paetzold asked Fruin to expand on the logic of growth penalties. Fruin said there is a narrative
in Des Moines that there was a boom period in cities between 2010-2020. Legislators felt cities weren't
reducing taxes to accommodate that growth in income cities were seeing. Fruin shared in Iowa City the tax
rate was reduced. The concern was several communities grew very robustly and didn't lower taxes.
Rocklin said this is super helpful and summarized that it is going to be hard through 2029 but there is no
panic. Paetzold said there is no given, if the city continues to grow and another department has demands we
may still need to balance that. Rocklin said that will be true in any environment. Paetzold said she's not sure
she would agree with that when watching from the state level. Rocklin said he was referring to the city level
and not the state, the library will always compete with other departments. Rocklin said it is reassuring to see
the history and is happy to see the city is investing in libraries. Rocklin noted Paetzold made an accurate
comment that City Council will need to be mindful the community voted for the Library Levy. Santos Green
said this presents an opportunity to convey the how library services amplify other city services. Paetzold
noted that people have limited alternatives.
Johnk said Fruin's presentation was tremendously helpful. Paetzold asked if the slides would be available to
share. Fruin said the notes could be shared but the notes on the slides have not been updated. Rocklin asked
if there are more tools in the city's back pocket. Fruin said yes, a I % utility tax might need to be Solo by City
Council ordinance. Fruin said there are a couple of levies the City could continue to increase. Fruin said the
biggest option available is increasing local option sales tax. Fruin shared Iowa City is one of the few
I/you will need disability -related accommodations in order to participate in this meeting, please contactlen Royer, Iowa City
Public library, of 379-887-6003 or iennikr-roverPicolora. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
communities that doesn't use a local option sales tax but a 1% increase would generate 10-20 million dollars
per year. John asked if there have been any rumblings at the State level that a local option sales tax could be
eliminated as well. Fruin said there was a proposal last year and this year that probably isn't going to go very
far that would eliminate the local option sales tax. It was proposed that the State would change tax from 6%
to 7% and collect all of the money at the state to distribute to cities. Fruin said when the state giveth the state
taketh away and the plans Fruin proposed should get us through the next 3-4 years.
Fruin and Jones exited at 5:49 pm.
Rocklin said we have plenty to worry about but one of his takeaways from the presentation was Iowa City has
a really good City Manager who is thinking carefully. Santos Green agreed.
Six Month Strategic Plan Update. Carman said the first six-month report is always the lightest one. Carman
balanced adding new work into the work we do every day and tried to give an authentic update. Raeburn
asked what BTCAT was and how it relates to staff wellness. Carman shared this is a cataloging software that
we hope will take workflow stress off collection staff. Pilkington said BT stands for Baker and Taylor where we
buy books, CAT stands for catalog. Rocklin clarified it is a tool to make staffs life easier. Carman believes the
cost is around $5000. Raeburn said this is not an unreasonable amount.
Santos Green asked if there has ever been effort to crosswalk the goals of the strategic plan with other city
orgs. Carman said the library was mindful of the city's strategic plan when it was being put together. Santos
Green clarified she meant other city orgs in the budget and supporting other city department goals, as a way
to share how the library amplifies other city departments economically. Carman said to the specific point of
economic impacts no. Carman said we do this in other reporting but it has not been part of the strategic plan
yet. Carman said we assess the plans in other departments to find functional overlay. Santos Green would
love to see that blatantly listed and gave the language examples of aligned with, associated with, in support
with. Paetzold said this is a really interesting idea. Santos Green said at the end of the day it may not be an
economic outcome but everything costs money, if what we're doing amplifies support of another org we
need to highlight that and make it clear and as obvious as possible. Carman said that is a great point and
shared under the strategic goal of access we have "promote City offerings and incorporate the City's strategic
initiatives in library service design". Matthews said it might be a matter of wording and noted the City
Strategic Plan had similar language. Santos Green said it would be beneficial to have action items in the six-
month report that list how the library supported city goals. Santos Green said this information would be a
powerful way to make a case for funding we are going to have face. Carman said this was the first time we
made a graphic version of the strategic plan and could imagine an impact map being useful. Santos Green
says two of her staff are working with two urban planning faculty that got a federal grant and are studying
the impact of librarianship on rural communities. Santos Green is happy to report back on their findings.
Rocklin suggested in a later phase one could look at the nongovernmental agencies the city funds and the
library amplifies. Matthews noted education and environmental sustainability could also be a big part of that.
Carman said the library has the benefit of having a public facing website and a team that could offer services
to our colleagues.
Policy Review- 701 Public Relations. Rocklin acknowledged two words were requested changed. Santos
Green appreciated defining vague policy language. Rocklin proposed changing 701.3 "methodology" to
"methodologies". Motion to approve the policy with the correction was made by Massa. Seconded by Johnk.
Motion passed 8/0.
Review 2nd Quarter Financials and Statistics. Carman said the six-month budget report looked good and
gave an overview of the report. Matthews asked how the Bookmobile did in the winter weather. Helmick said
an abundance of caution is taken when considering driving conditions. There are many holds on the
If you will need disability -related accommodations in order to participate in this meeting, please contact ten Royer, Iowa City
Public Library, at 379-887-6003 or iennifer-roverraicoLora. Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
Bookmobile and folks can pick holds up downtown in poor weather. Matthews noted the importance of the
Bookmobile for people who don't drive in winter weather. Carman said Bookmobile charges are interesting
because it is the only Bookmobile and doesn't fit seamlessly into transportation infrastructure. Carman said it
has expected repairs and Helmick shared it just got a new inverter. Massa asked what data processing is and
Royer believed it was for the library collection. Massa asked if registrations are for prepaid expenses. Carman
agreed, it is used in advance to send staff to conferences. Resources in NOBU supplement this line once the
operating budget is spent. Massa said the budget looks good and is trending well. Matthews agreed.
Staff Reports.
Director's Report. Carman shared the book returns were repaired by our Facilities staff and they are back in
place with minimal community disruption. Carman shared updates on the budget cycle. The budget
presentation for City Council went well and they had good questions about the levy and ways to be proactive
with state legislature. Carman shared there was a CIP meeting for City Council that felt positive. Carman
discussed the FY24 project to remodel the Boardroom and Meeting Room E. The larger CIP to replace the
carpet in public spaces was moved to FY26, this was originally introduced by former Director, Susan Craig.
Paetzold noted the repeated book return damage and asked if there was a design flaw or if they could be
positioned differently to protect them. Carman asked Facilities staff this and said it gets high traffic and it is
tight to drive through. Carman said this year we will be replacing the other outdoor return due to age so it is
a good time to look at this. Carman said the book return is over $20,000 to replace so it was great we could fix
the damage with existing materials we had.
Rocklin reviewed the classification study and noted one position went up at the Library and none went down.,
Stevenson was glad to see that as well. Carman said this was good and there is another meeting with the
consultant to reformat job descriptions.
Departmental Reports: Adult Services. Paetzold appreciated Paulios's work on the Johnson County Local
Homeless Coordinating Board. Paulios said it is a great group and he appreciated learning from others in the
group. Matthews liked the long-term tie of that into the Strategic Plan for staff wellness. Massa asked if the
Library had social work students this year. Paulios said it was only a one-year placement.
Community & Access Services. Matthews shared interest in fall Bookmobile stats vs winter stats. Helmick
agreed.
Development Report. Rocklin noted upcoming fun events. Roche said she would love to see Trustees attend
them. Roche noted the Dave Eggers event is selling well and hopes the others will pick up soon too. Rocklin
encouraged Trustees to share information about the events. Roche said Dave Eggers recently won the
Newberry award this year.
Miscellaneous: News Articles. None.
President's Report. None.
Announcements from Members. Paetzold encouraged Trustees interested in working with other
libraries across Iowa on a macro level to sign up for the Trustees subdivision of ILA. Paetzold shared there is
an advocacy committee meeting under Helmick's guidance and a legislative update committee that meet on
Zoom. Paetzold noted an Oscar nominated film The ABCs ofBook Banning is on Paramount Plus and is an
excellent documentary showcasing children explaining how book banning impacts their reading. Paetzold
asked if there should be a future policy discussion about at -risk minors who aren't to be attended. Carman
said yes, he and Pilkington have been working with legal to make changes to the Unattended Child policy.
Paetzold asked if a tween or teen would fall into the unattended child category. Pilkington said they can and
If you will need disability -related accommodations in order to participate in this meeting, please contact len Royer, Iowa City
Public Library, at 379-887-6003 or lennifer-roverOICdoM Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
legal is helping guide that policy work. Carman said it worth reopening the policy and adding it to the
schedule. Carman benchmarked with other libraries and some policies use vulnerable people as the model.
Carman said we are lucky to have a liaison in the legal department who is well versed in public library policy.
Paetzold asked if UAY might be another model. Johnk said it would make sense to check with them. Carman
checked in with ICPL Teen Librarian, Victoria, and felt it was great to explore but a model like the Parks and
Rec department is more applicable because they have means of enforcing community agreements. Carman
said this is being explored with legal. Carman shared library staff are not mandatory reporters. Paetzold liked
the framing of the vulnerable people idea. Carman said he is comfortable exploring this but noted as a public
place we have many vulnerable people and stated one part of that work is to determine parameters for staff
to assess these situations. Johnk shared a friend of his works at Cornell College who inquired about policy
work at ICPL and Johnk was thrilled to brag about how wonderful the Library Board is. Johnk's friend is now
working with Cornell and using Iowa City Public Library as a model.
Carman said in reference to Massa's previous budget question that data processing pays for OCLC. Carman
explained the budget report presented is a compilation of many library department budgets together, and it
looks different in its day to day use. Matthews asked library line items are coded to the city budget. Carman
said the short answer is that is true, the longer answer is some of the codes are shared by all city departments
and some are unique to the library. We work with City Finance to set them up. Carman said if an invoice is
coded incorrectly there is a mechanism to fix that.
Santos Green said we were well represented at the Iowa Libraries Online Conference with Jackie Biger. The
conference discussed the importance of being proactive in advocacy and celebrating mundane daily work
that makes things improve over time.
Committee Reports. Stevenson shared the Director Evaluation committee received 7 trustee responses
and six staff responses. Stevenson thanked Johnkfor consolidating the form. The committee will meet again
for next steps and includes Johnk, Massa, Stevenson.
The Advocacy Committee meeting will meet later tonight. The Finance Committee has been unable to meet.
Communications. None.
Consent Agenda. Johnk made a motion to approve the Consent Agenda. Matthews seconded. Motion
passed 810.
Set Agenda Order for February Meeting. Rocklin shared the February agenda will include
appointing a nominating committee, reviewing policy 812 hours of service, the Director evaluation. Paetzold
asked if there will be an update on the ALA presidential election at the next meeting. Matthews said we
could. Santos Green said a bill has been brought back to prohibit schools from using the guidance of the
American Library Association. Santos Green will be addressing this as a private citizen and is happy to take
feedback. Santos Green asked Trustees to find one person to explain the importance of collection
development policies being created locally to meet the needs of local groups. Santos Green said the bill is
available on Ledges.iowa.gov and the ID is 1369250.
Adjournment. Rocklin adjourned the meeting at 6:37 pm.
Respectfully submitted,
Jen Royer
If you will need disabitity-related accommodations in order to participate in this meeting, please contact Jen Royer, Iowa City
Public Library, at 379-887-6003 or iennifer-ryyer0icptorty Early requests are strongly encouraged to allow sufficient time to
meet your access needs.
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Item Number: 5.j.
CITY OF IOWA CITY
k� COUNCIL ACTION REPORT
March 19, 2024
Parks & Recreation Commission: January 10
Attachments: Parks & Recreation Commission: January 10
IOWA CITY PARKS & RECREATION COMMISSION APPROVED
MINUTES OF JANUARY 10, 2024
ROBERT A. LEE RECREATION CENTER — MEETING ROOM B
Members Present: Aaron Broege, Missie Forbes, Alex Hachtman, Virginia Hayes, Rachel
McPherson, Connie Moore, Brian Morelli, Alex Stanton
Members Absent: Caleb Recker
Staff Present: Tyler Baird, Brad Barker, Gabe Gotera
Others Present: Mitzi Read
CALL TO ORDER: Chairman Hachtman called the meeting to order at 5:00 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Moved by Stanton, seconded by Forbes, to approve both the October 27, 2023, minutes &
the December 13, 2023, minutes. Motion passed 5-0 (Recker. Hayed McPherson, and
Broege absent).
Moved by Morelli, seconded by Forbes to elect Alex Hachtman as Chairman of the Parks
and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent).
Moved by Morelli, seconded by Forbes to elect Connie Moore as Vice -Chairman of the
Parks and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent).
Moved by Broege, seconded by Haves to recommend sendinp out two entails one with the
agenda packet including related correspondence, and the other with correspondence not
related to the agenda. Motion Passed 7-0 (Recker and McPherson absent).
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
None
Commissioner Hayes and Commissioner Broege arrive at 5:01 p.m.
PARKS AND RECREATION COMMISSION
January 10, 2024
Page 2 of 8
COMMISSION BUSINESS - Chairman Alex Hachtman:
Introduction of New Commission Member
Chairman Hachtman welcomes new Parks and Recreation Commissioner, Virginia Hayes.
Commissioner Hayes introduces herself as an Arborist working at Sustainable Landscape
Solutions.
Election of Officers
Commissioner Morelli nominates Alex Hachtman as Chairman and Connie Moore as Vice -
Chairman of the Parks and Recreation Commission for 2024.
Moved by Morelli, seconded by Forbes to elect Alex Hachtman as Chairman of the Parks
and Recreation Commission. Motion Passed 7-0 (McPherson and Recker absent).
Moved by Morelli, seconded by Forbes to elect Connie Moore as Vice -Chairman of the
Parks and Recreation Commission. Motion Passed 7-0 McPherson and Recker absent).
Distribution of Correspondence
Supt. Barker says that the Commission will be deciding on its preference for receiving
correspondence from the public on items not pertaining to the agenda. Barker explains that past
practices saw non -agenda public correspondence not included in the agenda packet but that
towards the start of 2023, it was more commonplace for all public correspondence received to be
included in the agenda packet. If it was received in time, the correspondence would be included
in the packet, but if it was received after the packet has been released, it would be printed and
distributed to the commission at the meeting. Barker adds that a lot of the items received in the
time frame near the start of 2023 were pertaining to the Recreation Masterplan and facility
operations. Staff recommends that this practice of agenda packet distribution revert to something
more akin to the process City Council follows, in which case, the Council received agenda
related correspondence in the packet but that any items non -agenda related are received
separately.
Supt. Barker says for full -disclosure and in case of any concern, that all items received, whether
through email or provided as a handout are compiled after the meeting and sent to the City
Clerk's office. The City Clerk publishes everything received that the Commission sees, and that
even if it is not in the agenda packet sent out, all information is accessible by the public. Barker
describes the exact location that these documents can be found.
1. Start at the City website, icgov.org
2. Click on the Government tab followed by clicking the Public Documents link.
3. Follow the folder path; City Clerk's Office 4 Board, Commission, & Committees
Meeting Packet -> Parks and Recreation Commission
Barker explains that this specific Parks and Recreation Commission folder contains all the
agenda and addition items that were received for each meeting that the Commission has seen.
Barker clarifies that even if any items are not in the released agenda packet, the public and the
Commission can still access all the information after the meeting.
PARKS AND RECREATION COMMISSION
January 10, 2024
Page 3 of 8
Supt. Barker lists several options for the Commission to consider. The first option would be for
an email to the Commission, bundling all non -agenda public correspondence received since the
last meeting and sent out as a separate email aside from the agenda packet, resulting in two
emails received in a close time frame. The second option would be for each correspondence
received to be forwarded to the Commission right away, resulting in multiple emails within the
course of the month depending on how much public correspondence is received. The third option
is to continue the current process of printing out all non -agenda correspondence received and
distributing at the meeting.
Commissioner Broege asks for clarification regarding the first option on when public
correspondence would be received by the Commission. Supt. Barker explains that the agenda
packet email and the non -agenda public correspondence email would be sent at the same time
Vice -Chairman Moore says that the first option sounds nice, so that the Commission can read
through them and if there is something that a commission member wants to discuss it can be
fresh on their minds. Moore says that the two separate emails seem sufficient.
Chairman Hachtman state that the Commission values public comment and worries that if the
emails are forwarded one -by -one in individual emails they have a higher chance of getting lost in
inboxes.
Moved by Broege, seconded by Raves to recommend sending out two emails, one with the
agenda packet including related correspondence, and the other with correspondence not
related to the agenda. Motion Passed 7-0 (Recker and McPherson absent).
Requests for 2024 Agenda Items
Chairman Hachtman asks for any requests for future agenda items for 2024.
Commissioner Forbes would be interested in a tour of the Parks. Forbes says that when she
started her term, it had been said to happen in the past but that the Commission has been caught
up in public issue for a parks tour to take place.
Commissioner McPherson arrives at 5:12 p.m.
Vice -Chairman Moore has several future items from speaking with residents. Moore would like
to look at the difference in water quality between the CRWC pool and the RAL pool, specifically
the formula for chlorine, as some residents have spoken to her about the difference in water
quality, specifically that the CRWC pool has high quality water. Moore would want to look at
the project for redoing College Green Park, speaking about a request heard for a full -court
basketball court instead of a half -court. Moore has heard requests for another sand volleyball pit
at City Park as there is often people waiting in line to use the current pit during the summer.
Moore wants to look at the possibility of a splash pad added to the north-east part of Iowa City.
Moore says that North Market Square could be an option for a splash pad or some other aquatics
related amenity.
PARKS AND RECREATION COMMISSION
January 10, 2024
Page 4 of 8
Commissioner Broege knows that there has been issue with the deposit boxes at the dog parks
being broken into and wonders about the potential for moving the deposits fully online, making it
not only more convenient but more secure for dog park attendees and the city. Vice -Chairman
Moore says that the dog park patrons can pay their attendance fee via the parking app QR codes.
Broege responds that his question would more towards the protentional of moving fully online
and getting rid of the deposit boxes altogether. Broege acknowledges that the deposit boxes may
need to say for patrons that are technologically inclined/limited.
Commissioner McPherson is interested to look at the possibility of increase staffing at both
recreation center facilities. McPherson says that she has heard that there was a problem with
throw -up remaining in the women's locker room for hours due to a staffing issue. McPherson
says that she has heard that the hours were inconsistent when she could swim due to the amount
of swim meets, some happening at the last minute and that were not on the posted schedule.
McPherson is also interested in the discussing the consideration of a women's swim at the rec
centers, saying that she has been approached by several women in the Muslim community who
are asked and have said they would be more inclined to learn swim safety in that setting.
McPherson says that if one of the department's focuses is to get people of color, specifically of
African descent, it seems to align in our interests to focus on that, which could also benefit from
the staffing element.
Commissioner Stanton would be interested at the discussion of adding porta potties to the
smaller parks in the city. Stanton says that the parks he goes to the most are Reno Street Park and
North Market Square Park which are both small parks. Stanton explains that everyday when the
daycare next to Reno Street Park lets out at the end of the day, kids will run over and play for
several hours. Inevitably, one of the kids will need to use the restroom and will either sprint back
to the daycare before it closes or just run over to a tree. Stanton adds that there are many families
that reserve the shelters in the smaller parks for birthday parties but that not all have restroom
facilities.
Chairman Hachtman is interested in a tour of the parks and a tour of the city buildings/facilities,
especially when considering how many new members of the Commission there are. Hachtman is
also interested taking a deep dive into accessibility and looking at how the facilities and parks
from an accessibility standpoint. Hachtman adds that while accessibility has been discussed
individually, the commission could benefit from looking at it from a broader view and a long-
term standpoint. Hachtman wants to look at the current sustainability efforts the department is
striving for. Hachtman would be interested in looking at the different grants and awards that the
department and City has strived for. Hachtman wants to understand the process more and would
love to learn about ways that the Commission could encourage the Community to help or build
support for these efforts.
PARKS AND RECREATION COMMISSION
January 10, 2024
Page 5 of 8
REPORT ON ITEMS FROM CITY STAFF:
Recreation Superintendent —Brad Barker
Snowstorm: Supt. Barker explains that on Tuesday, Jan. 9 the rec centers closed early at 4 p.m, to
allow staff to get home before dark as well as cancelling programs on for that day and the day
prior. Barker says that it's hard to say how the department and programming will react to
weather for the upcoming weekend.
Staffing: Supt. Barker says that the Recreation Division has been in full hiring mode. Barker
recalls the introduction of Aquatics Program Supervisor, Caylea House, and explains that there
have been interviews earlier in the week to fill her prior position, Recreation Assistant. Barker
says that an offer had gone the prior week and was accepted regarding the Special Events and
Communications Program Supervisor. Barker adds that the new hire is expected to start at the
beginning of February.
City Park Pool: Supt. Barker says that since the first round of public input was completed last
Fall, the consultants have been busy at work creating concept designs expected to be shown to
staff the following week. Barker says that the consultants are also finalizing the statistically valid
survey that will be going out to the public. Barker explains that the public at large will have an
opportunity to chime in, but that initially I will be sent out with the concept designs to the public.
Barker adds that by the next month's meeting, the commission will be looking over the concepts
and what the process is look like from there.
Parks & Forestry Superintendent — Tyler Baird
Park Projects: Supt. Baird announces that as part of the MLK Jr Day event at Mercer Park
Aquatic Center, there will be an open house for the Terrell Mill Park Skatepark and Pump Track
design process. Baird encourages the commission members to attend one of two open houses
from 9:30 a.m. — 11:30 a.m. or from 5 p.m. — 6 p.m. Baird is hopefully that there will be a large
cross section of the public in attendance. Baird says that this is not like other open houses that
can communicated through a postcard to the neighbor surrounding the park, drawing people from
a single part of the city. Baird explains that to draw people from all parts of the city there has
been targeted outreach to the skating communities and bike shops in the area to gather the
desired crowd. Baird adds that the design process is this year while installation would be in 2025.
Hiring: Supt. Baird says that within the Parks Division, Ryan Kratoska will move from Parks
Maintenance Worker I to Athletic Fields Maintenance Worker I. Baird adds that applications are
being accepted for Kratoska's prior position. Baird announces that the Assistant Superintendent
position has been filled by Alex Lorack. Baird says that Lorack will be starting in 2 weeks and is
currently working in the Neighborhood Development Services department but that he has
worked in Iowa City Forestry in the past. Baird announces that at the end of the prior week,
seasonal positions for Parks and Forestry went live and that applications are being accepted.
Baird says that he will be going to Kirkwood to speak with the Parks & Rec and Horticulture
programs for ajob fair of sorts. Baird expects to hire 60 some seasonal employees throughout the
season.
PARKS AND RECREATION COMMISSION
January 10, 2024
Page 6 of 8
Snowstorm: Supt. Baird says that there has been a lot of snow but that most of the division's
areas have been taken care of, but that one piece of equipment has gone done since. Baird states
that roughly half of the crews have been pulled to work just on trees today alone. Baird explains
that the Commission might hear about areas on the east side of town that have not been plowed
yet due to the downed equipment, but that staff will be reaching them in the morning. Baird says
that the downed trees will be around for a while due to the sheer quantity. Baird explains that any
trees that still had leaves or fruits, such as Crab Apples, Oaks, or Evergreens were effected by the
weight of the snow and the extreme winds. Baird says that in his 9 years' experience with the
city, this is the 2❑d worse storm for trees, the I" being the derecho. Baird says that that he has
been notified of 100+ trees, but that there are more to be found. Baird state that there are
contractors helping with the trees, particularly Mid -American helping with any that are power -
line related. Baird adds that streets has pushed the smaller branches off the roads but that there
are still sidewalk obstructions to be taken care of.
Commissioner Stanton asks if there will be any pickup of branches and tree limbs from yards.
Supt. Baird says that there has not been any coordination with resource management in this time
frame since they are a different department. Baird explains that with derecho, it was a quick
storm, and that people were more willing to get out and move branches after being cooped in
from quarantines. Baird continues, that while a lot of branches have been moved out of the way,
they will be under even more snow very quickly, making pickup in the immediate time difficult.
Baird says that his crews were pulled at sundown for their own safety, which resulted in some
streets have obstructions overnight. Baird says that is a balance of safety for the crews along with
everything else, but that there will be some cleanup of branches moving forward.
Commissioner Morelli asks if there will be any communication from the city about residents
should do with their downed limbs. Supt. Baird says that he can talk with the communications
department to regarding that. Baird adds that come messaging did go out midafternoon the day
prior about using the GovExpress service request system to get the effected addresses which has
been extremely helpful for staff. Baird explains that if there is a private tree across a sidewalk or
into a street, his staff will try to fix that, but that City trees will be the priority, especially when
considering the large number of trees effected. Baird says that if a tree is on their property, it is
their responsibility, but that staff will try to get it out of the sidewalks.
Commissioner Broege says that he knows there is a 24-hour rule regarding people's sidewalks
but that with more snow coming, asks if there is a roll-over like that on time. Supt. Baird
acknowledges a press release earlier in the day from Housing Inspection that said to clear the
sidewalks. Baird says that when a press release is out it usually means that the storm is done, and
you should have it done by 24 hours. Baird adds that if there is a limb precariously over your
sidewalk, there can be exceptions due to obstructions.
Commissioner McPherson asks if Supt. Baird had mentioned a website to report precarious city
trees and branches. Baird says that he referred to the GovExpress website with has a spot on the
main homepage of the city website, which can be used to report a concern. Baird adds that it
does not necessarily need to be related to trees and can be about almost anything.
PARKS AND RECREATION COMMISSION
January 10,2024
Page 7of8
CHAIRS REPORT:
None
COMMISSION TIMEISUGGESTIONS FOR FUTURE AGENDA ITEMS:
Commissioner McPherson asks about what Freeze Fest entails. Supt. Barker explains that it will
be on Sunday Feb. 4 at Terry Trueblood Recreational Area and will have lots of indoor activities
but also some outdoor activities such as hiking if the weather is good. Barker says that this free
annual event is organized by Program Supervisor Joyce Carroll.
ADJOURNMENT:
Chairman Hachtman adjourns the meeting at 5:35 p.m
PARKS AND RECREATION COMMISSION
January 10, 2024
Page 8 of 8
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
M
en
M
M
M
en
o
0
0
0
0
0
N
N
N
N
N
N
N
N
N
N
N
N
TERM
EXPIRES
*0
QO
N
C
7
N
Z\
M
r-
a,
en
O
0
0
0
0
0
0
00
0
0
Aaron
12/31/24
*
*
*
X
NM
X
X
X
X
X
X
X
Broe e
Missie
12/31/25
O/E
LQ
X
X
NM
WE
X
X
X
O/E
X
X
Forbes
Alex
12/31/24
X
LQ
X
X
NM
X
X
X
X
X
X
X
Hachtman
Virginia
12/31/27
*
*
*
*
*
*
*
*
*
*
*
X
Hayes
Rachel
12/31/26
X
LQ
X
X
NM
X
X
X
X
X
X
X
McPherson
Connie
12/31/25
X
LQ
X
X
NM
O/E
X
X
X
X
X
X
Moore
Brian
12/31/25
X
LQ
X
X
NM
X
X
X
O/E
O/E
X
X
Morelli
Caleb
12/31/26
*
*
*
*
*
*
*
*
X
X
X
O/E
Recker
Melissa
12/31/23
X
LQ
X
X
NM
X
X
X
X
X
X
Serenda
Alex
12/31/23
*
*
*
*
*
*
X
X
X
O/E
X
X
Stanton
KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting
LQ = No meeting due to lack of quorum * = Not a member during this meeting
Item Number: 5.k.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Planning & Zoning Commission: January 17 [See Recommendation]
Attachments: Planning & Zoning Commission: January 17 [See Recommendation]
CITY OF IOWA CITY
o MEMORANDUM
Date: February 20, 2024
To: Mayor and City Council
From: Anne Russett, Senior Planner
Re: Recommendations from the Planning and Zoning Commission
At its January 17, 2024 meeting, the Planning and Zoning Commission have the following
recommendations to the City Council:
By a vote of 7-0 the Commission recommends approval of REZ23-0010, a proposal to rezone
approximately 6.8 acres of property located at 1810, 1816, and 1828 Lower Muscatine Road
from Neighborhood Public (P-1) zone to General Industrial (1-1) zone.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
MINUTES FINAL
PLANNING AND ZONING COMMISSION
JANUARY 17, 2024 — 6:00 PM — FORMAL MEETING
E M MA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Susan Craig, Maggie Elliott, Mike Hensch, Maria Padron, Scott
Ouellhorst, Billie Townsend, Chad Wade
MEMBERS ABSENT:
STAFF PRESENT: Melanie Comer, Sara Hektoen, Anne Russett
OTHERS PRESENT: Wade Warme, Joe Townsend, Austin Korns, Anne Marie Kraus,
Tracy Daby, Mary Helen Kennedy, Dan Schweer, Jane Driscoll,
Jesse Ewald
RECOMMENDATIONS TO COUNCIL:
By a vote of 7-0 the Commission recommends approval of REZ23-0010, a proposal to rezone
approximately 6.8 acres of property located at 1810, 1816, and 1828 Lower Muscatine Road
from Neighborhood Public (P-1) zone to General Industrial (1-1) zone.
CALL TO ORDER:
Hensch called the meeting to order at 6:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING ITEMS:
CASE NO. REZ23-0010
Location: 1810, 1816, and 1828 Lower Muscatine Road
An application for a rezoning of approximately 6.1 acres of property from Neighborhood Public
(P-1) to General Industrial (1-1).
Comer began the staff report showing the location map for the subject properties noting these
properties are bordered on the west by Lower Muscatine Road and to the south by Mall Drive.
The subject properties are currently zoned Neighborhood Public and are surrounded by General
Industrial uses to the north and the south. To the north the industrial use is owned by Mid -
American and to the south the industrial use is owned by Procter & Gamble. To the east and
west are primarily low to medium density single family zones, and further to the south are
commercial uses.
For some background context, in 2002 Iowa City initiated a rezoning for the property located at
1828 Lower Muscatine Road to the Neighborhood Public zone for Kirkwood Community College
to expand their campus. However, circumstances have changed and Kirkwood no longer
operates within this facility, putting it up for sale. Procter & Gamble intends to close on this site
this year, pending the approval of this rezoning which would allow for an extension of the existing
Planning and Zoning Commission
January 17, 2024
Page 2 of 15
Procter & Gamble facility to the south. These properties are currently zoned Neighborhood
Public (P-1) which is intended to provide reference to public ownership and use of land. Some
examples of uses allowed within the zone are parks, schools, police and fire stations and other
civic buildings. Since this is a public zone if these properties are purchased by private entity, the
area must be rezoned to comply with the intended use.
Comer stated the proposed zoning of these properties as General Industrial (1-1) which was
created to provide the opportunity for the development of most types of industrial firms and
industrial and research zone site development standards apply in the zone. The maximum
allowable height is 45 feet, and the minimum setbacks are 20 feet from the front facade and zero
feet from the rear and sides. Some examples of uses allowed in the zone are building trade,
which could be contractor shops, industrial service could be machine shops, towing yards,
machinery repairs shops, technical/light manufacturing could be firms manufacturing electrical
components, optical instruments or lenses. General manufacturing is provisional in the zone and
could be manufacturing of chemicals or food products but excludes any heavy manufacturing
uses like meatpacking or sawmills or paper mills. Heavy manufacturing uses are only allowed by
special exception, which are limited to concrete batch plants in this site. Warehouse and freight
moving examples could be wholesale distribution centers, railroad switching yards, warehouses
used by retail stores or vehicle fleet storage. Waste related uses are limited to recycling process
facilities, and some general community service uses could be libraries, museums or
neighborhood centers.
In reviewing rezoning the City uses two criteria. One is consistency with the Comprehensive Plan
and the second is compatibility with the existing neighborhood. Comer first reviewed this
requests consistency with the IC 2030 Comprehensive Plan and showed the Future Land Use
Map and the rezoning area. The Future Land Use Map in this area is set to be used for
public/semipublic use. However, there exists goals and policies that would support the rezoning
of this area to General Industrial. In the Economic Development section of the IC 2030 Plan
there's a goal to increase and diversify the property tax base by encouraging the retention and
expansion of existing businesses. By rezoning this area to industrial Procter & Gamble would be
able to expand their existing facility to the east. Similar to the IC 2030 Comprehensive Plan the
Southeast District Plan Future Land Use Map shows this area as Public Institutional, and there's
an objective in the Plan to enhance this as commercial development opportunity for Kirkwood
Community College. Again, circumstances have changed since this Plan's adoption in 2011 and
as Kirkwood no longer operates within this facility a different zoning designation would be more
compatible with adjacent uses. Within the Industrial and Employment Areas section of the
Southeast District Plan it expresses this District as an ideal place to expand Iowa City's industrial
base due to its ideal landscape of level and well drained land. One goal within this Plan is to
preserve and expand the industrial tax base. An objective to accomplish this goal is to protect
designated industrial areas from incompatible uses such as residential dwellings and retail and
consumer services that would be incompatible with the existing industrial uses to the north and
south. A second goal within this Plan is to minimize conflicts between industrial areas by
developing a better buffer between the residential areas to the north of the Iowa Interstate
Railroad and industrial uses to the south.
Planning and Zoning Commission
January 17, 2024
Page 3 of 15
Next, regarding compatibility with the existing neighborhood Comer stated to the east and west
are primarily low to medium density single family homes. However, these zones are separated
from the existing industrial uses and proposal site by a major thoroughfare to the west, Lower
Muscatine Road, and a railroad to the east. As mentioned before land to the north and south of
the site is zoned General Industrial, so rezoning the site to General Industrial would allow Proctor
& Gamble to expand the existing facility to the south, making the proposed use consistent with
both adjacent properties to the north and south.
At this site there are two current entrances for access and street design. The first entrance is to
the north at the intersection of Sycamore Street and Lower Muscatine Road, and to the south
there is an entrance to the property at 1828 Lower Muscatine Road into the existing parking lot.
As for correspondence, staff has received 11 emails thus far and most of the correspondence is
raising concerns about this proposed rezoning related to issues such as air quality and pollution,
noise pollution and unpleasant scents. All correspondence was provided to the Commissioners.
Staff recommends approval of REZ23-0010, a proposal to rezone approximately 6.8 acres of
property located at 1810, 1816, and 1828 Lower Muscatine Road from Neighborhood Public (P-1)
zone to General Industrial (1-1) zone.
Upon recommendation from the Planning and Zoning Commission, a public hearing will be
scheduled for consideration by City Council. The anticipated timeline would be Council would
consider setting a public hearing on February 6 for February 20 when Council hold the public
hearing and first consideration.
Hensch asked for clarification as he noticed that in the agenda it is listed as 6.1 acres versus 6.8
acres in the attachments and in the presentation. Russett stated that was a typo, it is 6.8 acres.
Elliott asked how long ago this area was originally commercial because a lot of times commercial
is on the outside or away from the residential so likely originally this was zoned commercial a
long time ago. Russett replied most of the area has been zoned industrial since the 1960s, the
subject property was zoned CC-2 prior to 2002 when it was rezoned a Neighborhood Public.
Hensch opened the public hearing.
Wade Warme (Skive-Hattery) is representing Procter & Gamble and Joe Townsend is here
representing Proctor & Gamble.
Hensch asked if it was correct that as of right now there are no plans for the property. Warme
confirmed it is just to acquire it since it's adjacent to the existing property.
Joe Townsend (Site Engineering Leader, Procter & Gamble) stated they're just looking to
purchase the property with the potential to do a further expansion of the oral care operation
within Iowa City. They don't currently have existing plans on what they want to do with that
property, but they'd like to have the opportunity to potentially expand. Procter & Gamble has
been a member of the community since 1956. During that time, they strive to be a good,
responsible neighbor in the community. Procter & Gamble's current oral care operation in that
area produces manual toothbrushes and power toothbrushes. They continue to strive to be a
Planning and Zoning Commission
January 17, 2024
Page 4 of 15
good steward of the environment and the community, they have initiatives at facilities that are
zero manufacturing waste to landfill and are also in process of achieving zero greenhouse gas
emissions from their plants. Furthermore, they maintain their air operating permits and
stormwater permits. Most recently, they've had some audits from the DNR as well as inspections
in 2018 and 2021 in which they've had zero notice of findings or zero violations that have been
identified. They intend to continue to strive to meet those initiatives and be a good steward within
the community.
Hensch asked if currently there's no plans for that property and they just want to control the
property. Townsend confirmed that is correct. Hensch noted they've received multiple
correspondence and it sounds like some people have gotten the idea that there's chemicals
going to be produced there, is there any basis for that or do they know where that data is from.
Townsend replied there's no chemicals that would be produced there. If they were to expand the
oral care operation and be primarily making oral care toothbrushes or power toothbrushes that is
not a chemical manufacturing process, it's an injection molding process.
Hensch asked for confirmation that they are in compliance with DNR, EPA, air release wastes
regulations, etc. and there's been no findings. Townsend confirmed their most recent audits in
2018 and 2021 produced no concerns. They also do internal audits and compliance audits to
make sure that they adhere to and maintain all the legal requirements that they have for Procter
& Gamble as well as the community.
Wade asked if the operation out in the old Menards location is the same process of oral care
manufacturing. Townsend stated for the most part it's the same, the Menards facility on the
opposite side of town is a power oral care toothbrush manufacturing facility. It's a very similar
process where they're injection molding parts to assemble components to make toothbrushes.
Austin Koms (Senior Director of Economic Development, Greater Iowa City Inc.) which is the
economic development organization for the Iowa City area. The Greater Iowa City Inc. is fully
supportive of the proposed rezoning of the former Iowa City Kirkwood campus to make way for
the purchase and additional space for Procter & Gamble. Procter & Gamble is a cornerstone of
the local economy and provides a significant employment base for individuals across the entire
region. While the departure of Kirkwood is a loss for the area, Procter & Gamble's potential
acquisition provides a great opportunity for the entire community and make sense for the location
situated directly adjacent to the current Procter & Gamble facility and between two other
industrial sites. A purchase like this one represents the type of business retention effort needed
to ensure Procter & Gamble can continue their work for years to come. Procter & Gamble is not
only an economic driver for the region, but an incredible community development partner. The
Greater Iowa City Inc. are eager to continue working with Procter & Gamble and residents of the
surrounding community to maximize how this development could benefit the area and bolster the
community.
Anne Marie Kraus stated she lives on the southeast side of Iowa City and is asking that they do
not approve the rezoning of the Kirkwood property. She just heard that there are no current plans
to produce chemical products the way they do out on East Highway 6, but once the facility is
rezoned for General Industrial that doesn't exclude opening the door to the manufacture of
chemical products. Even if they're producing plastic products, like toothbrushes or whatever, all
of those things emit strong, noxious, dangerous odors. The essential question is are they willing
Planning and Zoning Commission
January 17, 2024
Page 5 of 15
to trade citizen's property values for Procter & Gamble's profits. On the east side and the
southeast side of Iowa City they are already experienced with the noxious odors from the Procter
& Gamble plant out on Highway 6, the fumes reach a two-mile range as residents have told her.
Now Procter & Gamble could be emitting more intensely concentrated odors at close range and
the site is surrounded on all sides by neighborhoods. When the southeast side gets a reputation
for bad odors, who will want to buy a home in the area. Kraus asked that they consider that if
they approve this plan, the property values in the area could plummet and with lower property
values the City will have a reduced tax base, hence less income for the City. Further, are they
willing to trade citizen's health for Procter & Gamble's corporate profits. Even if they claim that
the odors emanating for the chemical manufacturing are not toxic there are studies such as
scientific articles in Springerl-ink listing toxic or carcinogenic substances contained in scented
items such as laundry products. The CDC says that environmental odors make asthma worse.
Even if they refute all those studies, chemical sensitivity is a real medical diagnosis. The
chemical fumes from the Procter & Gamble plant out on Highway 6 give her migraines, nausea,
dizziness, and sometimes worse. Even if they dismiss chemical sensitivity as irrelevant, the
noxious fumes will devastate the livability of these sweet modest neighborhoods. The CDC
recommends that people stay indoors to avoid health damage from environmental odors or leave
the area. What kind of options are those for those residential victims of chemicals in the air.
Kraus also wants to know why that the IC 2030 Comprehensive Plan says that the Southeast
District is an ideal place to expand Iowa City's industrial base. Why always the southeast side,
because that's where the powers place nearly all the buildings that are not wanted in other parts
of town. Why don't they rezone an area where the homes cost upwards of $500,000, it's always
their neighborhood, the southeast side which is filled with neighborhoods of modest means and
struggling incomes. It's easy for the City to turn their backs on southeast side because they don't
have the power and influence that other areas of town can wield. Kraus will trust that the
Commissioners value the concept of the quality of life. It's something that they are fortunate to
have in Iowa City, so please don't endanger their property values, their health and their quality of
life by rezoning to General Industrial.
Tracy Da bv (1911 H Street) has lived on H Street, which is right behind Kirkwood Community
College, for going on 25 years and has a background in science and healthcare, she worked in a
genetic research lab so she understands the smell of chemicals and how to identify them and the
toxicity that goes along with it. She is here because her family and she had trouble breathing the
air last year. Everybody in southeast Iowa City can confirm that there's this pervasive smell of
hog farms and Head & Shoulders. Last year, they had a lot of wildfires burning from Canada but
the last two years have been particularly bad because they've had strong odors of acetone in the
air, very concentrated, to the point where they open up their back door and couldn't breathe. So
she had to close up the house and stay inside. She is a gardener so that's a big deal for her.
She closed all the windows and the door and turned on the AC in June. She didn't need to for the
temperature but the acetone odor was definitely toxic. She's kicking himself for not reporting it to
the EPA at the time but was feeling like it wouldn't do any good and she didn't know there was a
way to report it. She thought she had to only report it to the State level and she knows that the
State regulators are having difficulty keeping up with everything, especially with the new findings
on toxic emissions. Daby stated acetone is what they normally think of as nail polish remover, it's
extremely toxic, if even breathed or inhaled for one hour. The period of time last summer when
she experienced the worst of it was like June and July, like maybe mid -June to mid -July. She
had headaches, her family had headaches, they had breathing difficulties, and irritability and
fatigue also, which she just found out today, after doing some more research on the CDC, are
Planning and Zoning Commission
January 17, 2024
Page 6 of 15
common side effects. One hour of inhalation can cause this ill health in people, that's just one
hour, they were experiencing it for several weeks. It kind of up ebbed and flowed in severity.
Daby acknowledged she has not seen any data to prove that it came specifically from that Oral B
plant, however she did do her own walking around the neighborhood to try to isolate it, because
it was so bad, and on the lesser days when she couldn't be outside, she found that it was much
worse when she was walking up Mall Drive, as she passed the Ace Hardware there she could
smell it coming out from that Oral B parking lot or stacks. Daby hopes the Commission has had a
chance to read the findings that she submitted. She wanted them to know when she got the
letter, which was just a week ago, she hadn't had much time to do this she wanted to know if
there was any correlation between what's been recorded by the EPA and what she experienced.
She did find two studies, two published research papers. They're kind of hard to navigate on the
EPA website so on the back of each diagram one and two she put the links and how to follow the
links to get to where she found this information so that the Commissioners can find it themselves.
What they say is both Procter & Gamble facilities on the southeast side have been cited as
having air pollution and air toxic releases. They can go to the website and look up all the details
but she just wanted to say that there is proof that there is pollution coming from those places.
The second thing she found that was even more important which is the diagram 2, daily air
quality values from 2019 to 2024. She printed them out. The areas in green are good air quality
index, areas in yellow are moderate for air quality and orange is unhealthy for sensitive groups
like children, or elderly or disabled and red is unhealthy.
Mary Helen Kennedy (1017 41" Avenue) which is just around the corner from Ms. Daby. She
shares with Ms. Kraus a lot of concerns about what happens when they leave residential zoning
and go to industrial, she doesn't see them coming back from that and she thinks they should
treat that with a lot of caution. Kennerly thinks it's really telling in terms of the caution that should
be treated with Procter & Gamble's representatives or the applicants representatives. Their first
line of defense is they don't intend to do anything with the property and promise they just want to
acquire it and just have it. But of course, the reality of that new zoning regulation, whether it's
them or someone else down the road, is that anything could happen. Anything could happen and
they have to sort of trust the regulatory agencies and they're sort of decreasing strength in the
state that nothing bad will happen to this community, to the community that this guy lives in, and
a lot of the rest of them live in. So she just wants to convey how cautious she thinks they should
be going forward and considering a change like this. It's a really big one.
Dan Schweer (1140 Spruce Street) is not going to try to add to any of that but since they won't
say what they want to do, at a minimum they want some kind of conditional rezoning so that they
are not manufacturing in that space directly across the street, close to a residential
neighborhood. Now there is a barrier, if they let them rezone and without restriction manufacture,
then they're that much closer across the street. Much closer to the residences and that is his
concern. Going back to the fairness, they started in 1956, that was preexisting before a lot of us
were there. He didn't complain when he grew up, the trains were there first and they can't
complain about that in his book. All he is asking is if they're going to approve it, make it
conditional. They can have a parking lot there if they want but manufacturing that's too close to
residential.
Jane Driscoll (1409 Spruce Street) has lived in that neighborhood about a block and a half from
where the Kirkwood currently is, the property in question, for about 45 years of her life and she
would echo the need for conditional zoning if this moves forward. There's noise pollution, light
Planning and Zoning Commission
January 17, 2024
Page 7 of 15
pollution, there is excess traffic that needs to be looked at. The bus route is right there and has
bus stops. If they have the risk of future semi traffic or other large vehicles arriving, coming to
and from, in addition to extra employee traffic, that all needs to be looked at and considered in a
conditional zoning that goes back to the app to protect the interests of the public, but also protect
the safety of the public.
Jesse Ewa Id (1031 Ginter Avenue) lives quite close to this rezoning and would like to echo the
concerns and say that she also with the information that they have been given don't support
moving forward with this rezoning. She is incredibly concerned that they don't have specific plans
they can give. She is also very interested to know what the definition of provisional use for
manufacturing and how that would play out if they do in the future have plans for any sort of
chemical storage or manufacturing that would look something like what happens at their other
facility. She mentioned the other facility, because like others that live in the neighborhood, she is
often very aware of what smells like a synthetic fragrance that emanates from that location.
She'd also like to remind everyone that just because the EPA or other regulatory agencies that
are meant to protect us don't classify something as being particularly hazardous those bodies
are oftentimes trying to catch up with the science and they move very slowly. She has a PhD in
environmental engineering so both her field work and her research and her expertise has
demonstrated time and time again, with a great list of chemicals that they are often not at the
forefront of where the science is. So that fragrance specifically really causes concern for her.
Like she said, she lives quite close to the facility like everyone else here and is really interested
in staying in her home, she'd like to raise her family there. Therefore, it's just incredibly important
that at the very least they have all of the specific information about what might occur at this
facility. Even more than that, they should have the opportunity to really determine what goes on
very close to their homes where all of them would like to remain and raise their families.
Tracy Daby (1911 H Street) wanted to add in lieu of deciding against rezoning this, if they're
unable to do that tonight, she would ask that they have deferment and hold off on making the
decision so they have time to absorb more of the scientific data. She only had a week to look at
things and she found those two pretty strong articles. Also her next door neighbor didn't get their
letter of announcement until last night so a lot of people are still unaware that this is going on.
The last thing is that with how they think it meets the criteria for rezoning, she would just ask
them to remember that the criteria they're talking about is only physical proximity and what
everybody here so far has been talking about is what's in the air and air moves and so the
proximity to consider and the mailing that needs to go out needs to be a much wider circle. Daby
has a friend she met today downtown said he could smell the acetone last summer and he lives
over by City High. Lastly, on the website for Neighborhood Development the mission statement
is "we work to create community and find solutions that promote healthy neighborhoods and a
vibrant business community." Daby would ask that they remember the first part, please don't
sacrifice healthy neighborhoods for business.
Hensch closed the public hearing
Craig moved to recommend approval of REZ23-0010, a proposal to rezone approximately
6.8 acres of property located at 1810, 1816, and 1828 Lower Muscatine Road from
Neighborhood Public (P-1) zone to General Industrial (1-1) zone.
Quellhorst seconded the motion.
Planning and Zoning Commission
January 17, 2024
Page 8 of 15
Craig asked about the history of the air quality and what is the City's role in air quality. Russett
stated the City really has no role, they don't regulate environmental pollutants like air pollution,
it's all done at the state and federal level.
Craig stated when she first saw this application in her packet she thought well that makes sense.
Here's this fairly small piece of property and what could be the use between an electrical
substation and a manufacturing plant. What else is going to go there if they don't do something
that's compatible with those two things. So she thought it was a very good application and was
highly supportive of it. As the comments have come in it does raise some concern but the
concerns she's hearing are based on air quality, which she doesn't see as really material to what
the issue is before them tonight and for that reason she is supporting this application.
Quellhorst totally agrees with that. He empathizes with a lot of the concerns that have been
raised here today and thinks they're serious and significant and deserve attention, but he also
thinks that he is not an environmental engineer and has concerns about himself, or this
Commission, trying to make very complex scientific decisions that they're not really qualified to
make. Ultimately, the question before them is a pretty simple one, which is whether this particular
slice property is suited for an industrial use and like Commissioner Craig said he thinks that it is,
particularly given the surrounding character of the area with Mid -American on one side and
Procter & Gamble on the other. So for that reason, he would support the rezoning.
Hensch asked for a definition of what a provision single use is. Russett stated a provisional use
is a use that's allowed in the zone but requires compliance with additional specific use criteria.
For general manufacturing the criteria in the General Industrial zone is related to milling grains.
So, if the proposed use deals with milling grain, then there's additional standards that need to be
met, but only for that specific type of manufacturing.
Hensch asked if it is correct to believe that there have been no site plans submitted with this
application and there's no project associated for them to even discuss. Russett confirmed that
was correct. Hensch noted to both sides of the subject property, those are currently zoned
industrial. Russett confirmed that was correct. Hensch asked has any government entity come
forward and said they would like to do something with the current P-1 zoning. Not that Russett is
aware of.
Padron stated she supports this application and would like to point out that the chart, diagram
two that was presented, the days that are shown in red coincide with the days that they had the
smoke from the fires so there's no way to link this data to Proctor & Gamble. They have to be
careful with what is presented, sometimes it is curated to match a certain narrative.
Townsend is in agreement with this proposal. Mainly because Proctor & Gamble is there already
and the electric companies right there too so it's mostly industrial in that area, and even the mall
is right across the street. It's not totally a residential area.
Elliott stated first she looks at the two criteria that they are to make their decision on and is going
to support it based on the criteria that they make their decision on. She appreciates the
neighbors concern and feels for them, but doesn't think it's their role, it's beyond their role
tonight.
Planning and Zoning Commission
January 17, 2024
Page 9 of 15
Wade doesn't want to repeat a lot of things that have already been said. The one question he
does have is regarding the setback. It has a 20-foot setback but 45-foot building height
restrictions. Russett confirmed that is correct. Wade stated the 20-foot setback is a concern, it
feels a little heavy on the neighborhood and is little bit inconsistent with the rest of the Oral B
location. Wade stated his perspective is he does have a little concern with what they've
expressed about the air quality and such but more about the zoning specific setback because
Kirkwood feels pretty heavy on the street and it's like a 20-foot setback there and if they faced an
industrial building that follows that same setback it would feel pretty heavy even though it has a
major thoroughfare through there. But there is no site plan presented so they have nothing to
discuss as far as potential development at that. Perhaps looking at the setback requirements for
industrial zoning can be looked at in the future.
A vote was taken and the motion passed 7-0.
•u•: ► t► •D_ q
Russett gave a brief and introductory presentation on the Comprehensive Plan update. She
noted this is the very beginning stages of the update to the Comprehensive Plan and will give
some background on why staff is working on an update, a high-level overview of what a
Comprehensive Plan is and discuss how it differs from zoning and subdivision regulations, and
how the Comprehensive Plan is used in the land development process. And finally, she will
share some of the outcomes that staff would like to achieve as part of the Comprehensive Plan
update.
Russett stated one of the reasons staff is moving forward with an update to the Comprehensive
Plan is that it's an action identified in the City Council Strategic Plan. Within the impact area
related to neighborhoods and housing there is a strategy to update the Comprehensive Plan to
encourage compact neighborhoods and diverse housing types and land uses. There's also a
specific action item to move forward with a Comprehensive Plan update between FY24 and
FY28 and that action item notes that form -based principles, missing middle housing types,
minimum density requirements and streamlined approval processes should all be evaluated as
part of this effort.
Moving on to what is the Comprehensive Plan and Iowa City's Comprehensive Plan is the
guiding document for growth and development within the City. It's non -regulatory but does help
to inform decisions related to the built environment that this Commission looks at basically every
single meeting. A Comprehensive Plan includes various components, it often includes vision
statements, goals and policies related to multiple different policy topics, such as land use,
economic development, and environment. It often includes a land use policy map, and an
implementation section which lays out programs and projects that should be implemented to help
achieve the vision of the Comprehensive Plan. The City's Comprehensive Plan is known as IC
2030 and it was adopted in 2013. It includes seven different elements and each element includes
different goals and strategies for that particular policy area. The Plan also formalized the district
planning framework which breaks the City into 10 different planning districts. The goal was to
then adopt for each of these areas more specific Plans that would provide more specific policy
direction for these different geographies. Russett showed the Future Land Use Map which is the
map this Commission sees at every rezoning discussion. It identifies the general intended land
Planning and Zoning Commission
January 17, 2024
Page 10 of 15
uses for all the properties within the City, things like residential, commercial, industrial. The
Future Land Use Map is also non -regulatory, it's a conceptual vision for what uses can be
allowed and it should be used in concert with the neighborhood design principles of the Plan, as
well as the various goals and policies of the Plan. The Comprehensive Plan is also made up of
various components, there's the district plans like the Northeast District Plan and there's master
plans like the Downtown and Riverfront Crossings Master Plan, the Historic Preservation Plan,
the City/County Fringe Area Agreement, which provides policy direction for land located within
unincorporated Johnson County, but within two miles of Iowa City corporate limits, and all of
these plans and policy documents make up the City's Comprehensive Plan. So while the
Comprehensive Plan provides the conceptual vision for growth and development, the zoning and
subdivision regulations are the regulatory tools that can be used to implement the vision of the
Plan.
In terms of zoning, Iowa City has the zoning map and the text of the Code. This Commission
looks at zoning maps and the Code as part of rezonings. There are text amendments to the Plan,
such as the recent text amendment for the reduction in height for the RNS-12 zone. There is also
the subdivision code which outlines provisions for the creation of a subdivision drawing or a plat.
This Commission reviews preliminary plats and those drawings show the precise location of
streets, lots, easements, and other elements that are important to the transfer of property. Unlike
zoning regulations, which outline the standards for private property, subdivision regulations deal
with the public realm, such as the width of the public right-of-way, the pavement width of the
street, the sidewalk width, even the length of block in a subdivision.
In terms of the land development process, the Comprehensive Plan is used in the review of
legislative land use approvals. The sole purpose of this Commission is reviewing annexations,
rezonings, and subdivisions. Most often rezoning seem to be the most common type of
legislative approvals that require consistency with the Comprehensive Plan and the Future Land
Use Map provides a guide for what zoning classifications could be applied. However, Russett
noted there is some flexibility as it is a non -regulatory plan and again, the map designations
should be used with the goals and policies of the Plan.
Russett next reviewed some of the outcomes that they'd like to achieve as part of this
Comprehensive Plan update. The first is a new Plan that places equity, climate change and
resiliency in housing at its core, and addresses existing disparities and prepares the City for the
future. The Planning and Zoning Commission recently recommended approval of, and the City
Council adopted, several zoning code amendments related to help improve housing choice and
supply and these amendments were focused on increasing the supply of housing. Staff saw
these amendments as incremental and conservative changes that were amendments that align
with the existing policy direction of the Comprehensive Plan. A new vision is needed to further
address ongoing housing issues and address some of the actions in the Council's Strategic Plan
such as missing middle housing, minimum density requirements and streamlined approvals.
Second is a public process that uses varied methods of engagement to drive participation that is
more reflective of the City's demographics and ensures underrepresented groups are actively
engaged in the process. At this point, staff doesn't know what that looks like and don't have
details on what an engagement plan would be as part of the scope of work that they're working
on and will include that in the request for proposals when trying to secure a consultant. One of
the items in the scope of work is the preparation of an engagement plan that would lay out some
Planning and Zoning Commission
January 17, 2024
Page 11 of 15
more details. They want this engagement plan to be flexible so if its not working, and if they're
not getting the people that they want to the table they can modify their approach.
Third is updated analyses, regional housing needs assessment, evaluation of current land use
policy, as well as other analyses that will allow them to better understand changing needs, trends
and demographics. The regional housing needs assessment will provide a regional
understanding of the number of housing units needed, as well as the types of housing that is
needed, to meet existing and future demand. The assessment will look at specific populations
such as the unhoused, immigrants, and persons with disabilities. They also want to evaluate the
current land use policy which will allow them to compare what the Plan allows now and compare
that to the needs that exist in the community based on the needs assessment in terms of
housing, in terms of job growth. By comparing the existing land use policy with the housing and
growth projections, they'll be able to identify the policy changes that need to be made.
The fourth outcome is a clear connection between the Comprehensive Plan and the City's other
planning documents. The City has a lot of Plans, they have the Capital Improvement Plan,
Climate Action Plan, Bicycle Master Plan, Strategic Plan, and there are others. The
Comprehensive Plan really functions as the overarching policy document and they want to be
able to reference those other documents, and other visions and goals, and other Plans as
needed and create a link between the Comprehensive Plan and those other documents.
The fifth outcome is a new planning framework that identifies specific typologies unique enough
to warrant further planning efforts. Examples include community nodes, centers, corridors,
employment centers, and others. As mentioned earlier the current Comprehensive Plan includes
10 different districts and there's also the Downtown and Riverfront Crossings Master Plan.
Russett noted the Riverfront Crossings Plan actually covers three different planning districts and
includes a portion of the Southwest Planning District, Central Planning District and a portion of
the Downtown District. The goal with this planning district framework was that the City would
adopt District Plans for all 10 planning areas but there is no planning document for the Northwest
Planning District, the north corridor or a portion of the Downtown. Staff would like to see the
existing planning framework reevaluated for several reasons. First, some areas aren't covered by
adopted District Plans, second, some District Plans are old and no longer reflective of City goals,
market conditions and best practices, and third, creating and regularly updating 10 District Plans
is just not feasible which is why right now they have certain areas that don't have district plans
and certain Plans that are decades old. Additionally, many of these areas are not unique enough
to warrant different planning documents. Many of the policies contained within the current
documents are policies expressed throughout all of the Plans, including the IC 2030
Comprehensive Plan. Therefore, at this point staff would recommend either reducing the number
of planning districts or removing them entirely. Policies unique to certain planning districts could
be incorporated into the overall Comprehensive Plan update and a new framework could be
developed to identify the areas that are really in need of more specific planning efforts.
Hensch asked about subdistrict plans as it seems like there are a lot of those too, is this going to
address getting rid of or combining some of the subdistrict plans. Russett stated they don't really
have subdistrict plans, there are subareas, such as within Riverfront Crossings there's different
kinds of subareas that correspond to specific zoning designations for areas such as South
Downtown, Central Planning, or West Riverfront, and those are actual ordinances in the Zoning
Code and not part of the Comprehensive Plan structure. Russett noted when they adopted the
Planning and Zoning Commission
January 17, 2024
Page 12 of 15
form -based zone that applies those that same kind of nomenclature. Hensch stated it just seems
too granular whereas if they could be more general, they wouldn't have those problems.
Russett stated the sixth outcome is that they'd like an updated Future Land Use Map with land
use designations that include descriptions of general intended land uses as well as physical
characteristics of the envision built environment. There are a few reasons why staff want an
updated Future Land Use Map and probably one of the most important reasons they need an
updated Future Land Use Map is that they need to be able to accommodate anticipated growth
and housing needs for the population. In addition, another issue they face with the district
planning framework is that each District Plan has a Future Land Use Map, and they have
different land use categories, different land use descriptions and there's no consistent naming
convention for the various land use designations. So, with an update they'd like to create a
consistent list of land use designations and associated descriptions. It would just provide clarity
and consistency between the Plans.
Lastly, an implementation program to identify specific actions that should be pursued to
implement the vision of the Plan. At a minimum, Russett thinks one implementation action that
would be included is an update to the Zoning Code, that is also included in the City Council
Strategic Plan as something that they would like to see as well.
In terms of next steps, Russett shared staff is currently working on drafting the scope of work and
hope to issue a Request for Proposal (RFP) later this winter or in the spring. They would take
that contract to the City Council this summer and once they get a consultant on board, they can
start work. They anticipate that the whole update process will take between a year and 18
months.
Hensch completely agrees and strongly supports consolidating the 10 planning districts into
some smaller number, he's been on this Commission for nine years and some of the Plans are
pretty hopelessly out of date so to either consolidate them or have the consultant update them is
needed as it doesn't do any good to have Plans that are not current.
Elliott asked if there is anything that they've talked about that they would want to make sure it
thought of when Staff is doing this update.
Craig noted yes, for example, they've talked about housing a lot but also about in the housing
developments when there's property that is owned by the housing association how it's
maintained, that is something that she thinks has come up multiple times.
Hensch agreed frequently because they get areas planted, and then most of them die, and then
nothing ever happens. And then for the water detention areas, they just turned into a morass of
volunteer trees. He doesn't want to add regulations, but it seems like if they at least had a
requirement that they plant that into prairie to start with, then with prairie they don't have to do
anything with it except maybe once every five years burn it or mow it or something. So why not
just plan for the fact that they're not going to do anything with it and acknowledge the reality that
these HOAs mostly don't want to maintain these areas and make it so they're more durable.
Craig noted when they talk about equity and diversity in housing she gets caught up sometimes
with the neighborhoods that develop in a certain way. They deal with older neighborhoods who
Planning and Zoning Commission
January 17, 2024
Page 13 of 15
are trying to preserve their integrity and then also with brand new neighborhoods that are going
to look like a traditional residential neighborhoods, and it's their land and they're developing it
and they're saying this is what people want to buy and they're in the business to build houses
and make money, but how do they inject some diversity of housing into these 50 or 60 acres that
are being developed as residential housing instead of acres and acres of one type of housing.
Russett stated there's ways to deal with that at the planning stage and that's something that staff
definitely will be exploring.
Hensch stated another issue they talk about all the time is screening, especially S3 screening, it
seems like that needs to be a little more diverse because right now the only regulation is 50%
conifers and they have to be five to seven or 10 feet, but they're all squished down to about three
feet right now. He noted the other thing is, he thinks they're Tree City, USA, and it seems like
they need to have more input from the city forester, especially in light of the emerald ash bore
epidemic to make sure that they don't lose all their trees at once in the future. It also helps to
have a cooler city when they put more emphasis on trees, or for maybe some other things, but
also not to forget about pollinators. If they require plantings that have an environmental purpose
such as that they're pollinators, 20 years from now people will be thankful that it happened.
Russett stated as part of the engagement plan that the consultant is going to be preparing will
include ways to include the Commission and Council in the process.
Craig assumes there'll be focus groups and things that developers will say about what works for
Iowa City and what doesn't. Russett confirmed they're going to have to be one of the
stakeholder groups.
Craig noted developers will do what is the easiest thing for them and that makes them the most
money, just like Ford wants to build big trucks, because that's where they make the most money.
So the City has to somehow incentivize not doing it just the way they've always done it. Russett
stated staff was in Fort Collins, Colorado, last spring and got a tour, met planners and in their
comprehensive plan they incorporate things like minimum density requirements and diversity
mixes so that's a way to ensure that when they get larger subdivisions of like 50-60 acres, or
even less than that, that there has to be a mix and there has to be minimum density
requirements that are met. That's one example from another city.
Townsend stated for the record when they talk about affordable housing, the formula that used
needs to be looked at because a family four, $90,000 is not affordable. They state a group of
housing is affordable, but they all know it's not so that formula needs to be looked at again.
Wade stated one thing that came up recently for him is the historic overlay and trying to review
the residential stability and the change in height. Having the historic overlay on top of it seemed
like it kind of stacked on top of each other as far as trying to sift through understanding the Code
requirements and such so hopefully this consolidation will cleanup that effort.
Hensch agreed and stated the University Impact Area map has not been updated and it's just not
accurate anymore for the direct impact of the University on the housing stock. That should be
included in what the consultant looks at and to come up with a good definition based on data for
what the University Impact Zone is so that when they explain it to people, they actually have an
Planning and Zoning Commission
January 17, 2024
Page 14 of 15
explanation to give to them
Craig stated she has always thought the University Impact Zone is the entire city, because if the
students can't find places to live within walking distance of campus it affects everybody. Maybe
they can rename it something else because the impact of the University student population
affects the whole City.
Hensch noted the impact of the students is the highest priced residential property in the state of
Iowa is in Iowa City, that's the impact.
As] 114111:4.7_1111[11K01JOr, F;Id 111lk u�l'tf:[iyii 3■Tx u
Elliott moved to approve the meeting minutes from December 20, 2023. Townsend seconded
the motion, a vote was taken and the motion passed 7-0.
:74s1:I.II. [rl_l. U>r��]p�CH121.7�L'7iil_• II[7iF
Russett reported that items at the City Council's meeting last night approved were the height
reduction in the RNS-12 zone to 27 feet for single family and duplex uses and the recent Oaknoll
rezoning at 1201 West Benton Street was approved.
Hensch reminded everybody that their next meeting they will be electing officers for the
upcoming year so if anybody's interested in serving as an officer please make it known so that
they can put in a nomination. He is on his ninth year of this Commission and has been chair for
five or six and doesn't want to be chair next year. He has taken on the role of chairman of the
Iowa Donor Network Board of Directors for two years and it's really time consuming so if
somebody would please come forward at the next meeting that they would like to be chair that
would be appreciated. They also need a vice chair and secretary. He noted by the rules the
Secretary is the person who's actually supposed to approve the agenda and present the minutes
but they don't actually do that so they probably should get back to that. Hensch stated it is also
in the bylaws that they vote for the officers at the first meeting in February, or the nearest
meeting that's convenient after that. The new officers then take office immediately.
ADJOURNMENT:
Townsend moved to adjourn, Elliott seconded and the motion passed 7-0
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2023-2024
1/4
1/18
2115
311
4/5
4119
6/21
715
7119
8/2
8/16
10/4
10118
11/15
1216
12120
1/17
CRAIG, SUSAN
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
ELLIOTT, MAGGIE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
HENSCH, MIKE
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
X
PADRON, MARIA
X
X
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
X
QUELLHORST, SCOTT
—
X
X
X
X
X
X
X
SIGNS. MARK
X
X
O/E
O/E
X
TOWNSEND, BILLIE
X
O/E
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
WADE, CHAD
I X
I O/E
I X
I X
I X
I
X
I X I
X
I X
X
I X
I X
X
I X
I X
X
KEY:
X = Present
O = Absent
OlE = Absent/Excused
-- = Not a Member
Item Number: 5.1.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Planning & Zoning Commission: February 7 [See Recommendation]
Attachments: Planning & Zoning Commission: February 7 [See Recommendation]
r
CITY OF IOWA CITY
MEMORANDUM
Date: February 20, 2024
To: Mayor and City Council
From: Anne Russett, Senior Planner
Re: Recommendations from the Planning and Zoning Commission
At its February 7, 2024 meeting, the Planning and Zoning Commission have the following
recommendations to the City Council:
By a vote of 6-0 the Commission recommends approval of REZ24-0002, a rezoning of
approximately 4.5 acres of properties located at 429 Southgate Ave, 430 Southgate Ave, 436-
438 Southgate Ave, 501 Southgate Ave, and 1916 Waterfront Dr. from Intensive Commercial
Zone (CI-1) to Community Commercial Zone (CC-2).
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
MINUTES FINAL
PLANNING AND ZONING COMMISSION
FEBRUARY 7, 2024-6:OOPM—FORMAL MEETING
E M MA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Susan Craig, Mike Hensch, Maria Padron, Scott Quellhorst, Billie
Townsend, Chad Wade
MEMBERS ABSENT: Maggie Elliott
STAFF PRESENT: Liz Craig, Anne Russett, Parker Walsh
OTHERS PRESENT:
RECOMMENDATIONS TO COUNCIL:
By a vote of 6-0 the Commission recommends approval of REZ24-0002, a rezoning of
approximately 4.5 acres of properties located at 429 Southgate Ave, 430 Southgate Ave, 436-
438 Southgate Ave, 501 Southgate Ave, and 1916 Waterfront Dr. from Intensive Commercial
Zone (CI-1) to Community Commercial Zone (CC-2).
CALL TO ORDER:
Hensch called the meeting to order at 6:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING ITEMS:
CASE NO. REZ24-0002
Location: 1916 Waterfront Dr, 429 Southgate Ave, 430 Southgate Ave, 436-438 Southgate Ave,
and 501 Southgate Ave
A City -initiated application for a rezoning of approximately 4.5 acres of land from Intensive
Commercial (CI-1) zone to Community Commercial (CC-2) zone.
Walsh began the staff report showing the location map of the five properties and also the zoning
map. The area is currently zoned CI-1 and it's bordered by CC-2 to the north and then farther to
the west and to the east. Walsh noted there are some residential zones to the south.
In November 2023 City Council adopted multiple amendments to the zoning code that were
intended to improve housing choice, increase housing supply and encourage housing
affordability. The amendments also included provisions to address potential fair housing issues.
Walsh stated those changes included treating assisted group living uses more consistently with
multifamily uses and reclassifying community service long-term housing as a residential use. He
also clarified community service long-term housing is no longer a use in the zoning code so the
existing properties are now considered multifamily. Since the Code amendments removed
residential uses from CI-1 zones and any residential uses that are existing in CI-1 are considered
non -conforming.
Planning and Zoning Commission
February 7, 2024
Page 2 of 7
Regarding the zoning history, as of 1983 the Comprehensive Plan and Zoning Code update
turned many of the commercial properties to CIA in this area and then gradually over the last 40
or so years this area has evolved from more than just CIA. The change started in 1994 with the
HyVee property to the north and then in 2006 some properties along Boyrum Street and
locations just east of HyVee were rezoned to CC-2 to accommodate a HyVee expansion. Also in
2006 properties located north and south of Stevens Drive were rezone CC-2 and the last
rezoning in 2006 for this area was along South Gilbert Street and that extended north through
Stevens Drive and then along both the west and east side of South Gilbert Street.
The properties discussed tonight began establishment in the mid-1990s through the mid-2000s
and they have remained CIA since they were established. However, during the last 40 years the
meaning and the intent of the intensive commercial zone has also changed. When CIA was first
adopted, multifamily assisted group living and transitional housing were all allowed in CIA
through special exceptions, and CIA was initially an all -encompassing commercial zone. That
has changed over time as the zone now focuses more on intensive commercial uses and in 2005
multifamily was removed from an allowable used in a CIA zone. Then in 2016 community
service long-term housing was added as an allowable use through special exceptions and then
in 2023 the City addressed potential fair housing issues by aligning assisted group living and
community service long-term housing with other residential uses changing those uses to be no
longer allowed in CIA zones.
The properties are currently zoned Intensive Commercial which is a zone generally focused
towards operations typically characterized as outdoor display, repair and sale of large equipment
or motor vehicles. Outdoor commercial amusement and retail uses are limited in this zone to
provide opportunities for those more intensive commercial uses. Walsh reiterated no residential
uses are allowed in CIA following the 2023 Zoning Code Amendment. Staff are proposing
Community Commercial or CC-2 zone as this zone usually provides areas tended for a variety of
retail goods and services, they're usually indoor services with limited outdoor activities. If there
are to be outdoor uses in the CC-2 zone they tend to come with approval criteria that include
more intense screening or increased setbacks. CC-2 zoning would allow residential uses such as
assisted group living and multifamily and without this rezoning these properties could continue
operating as legal non -conforming uses, but they would be unable to expand unless they are
rezoned or the use changes.
Walsh next shared the table that was included in the agenda packet that compared the CC-2
property uses and CIA uses. Again, residential uses are only allowed in the CC-2 zone and have
all been removed from Intensive Commercial. Some of the more notable Intensive Commercial
uses that would not be allowed in Community Commercial include industrial services, heavy
manufacturing, warehouse and freight movement and wholesales. There are still some uses
allowed in CC-2 that may be seen as more intensive, but these are generally provisional uses
that would require increased screening or increased buffers to maintain compatible to the
neighborhoods. Staff did prepare an analysis to summarize the existing non -conforming uses in
detail of what will change as part of this rezoning. The CC-2 zone would better align the zoning
with the existing land uses and compatible development. While the sites may continue to operate
as legal nonconformities in the CIA without this rezoning there are zoning code standards that
would prohibit any redevelopment, expansion or alterations under the existing uses.
Planning and Zoning Commission
February 7, 2024
Page 3 of 7
Walsh next reviewed the individual properties included in this rezoning. The 501 Southgate
Avenue property is a multifamily use, 429 Southgate is a community service use, 436 and 438
Southgate are multifamily with ground floor offices, 430 Southgate is assisted group living and
then the last property of the subject rezoning is 1916 Waterfront Drive which is general
community service and medical offices. The 1916 Waterfront Drive property is bordered to the
north by HyVee, to the east with Plumb Supply Company and to the west with Fiddlehead
Gardens and an auto repair shop.
1916 Waterfront Drive is the Four Oaks property and they received a special exception to
establish a group care facility, which is now referred to as assisted group living but the property
is no longer used for assisted group living. The property owners shared that the existing use is
now general community service and medical office, and both of those existing uses would be
permitted under the CC-2 zone. However, if it were to remain CIA and they wanted to have an
expansion it would require another special exception for that general community service use and
if they wanted to reestablish the assisted living use they could do so in a CC-2 zone
provisionally.
430 Southgate Avenue is the Community & Family Resources property. They received a special
exception in 1985 for assisted group living so this is currently a legal non -conforming property
following the 2023 Zoning Code Amendment, but associate group living would be allowed in the
CC-2 zone.
436 - 438 Southgate are another Community & Family Resource property. The existing uses are
multifamily with ground floor office, and multifamily has not been allowed in CIA since 2005 so
the property is a legal non -conforming use right now but again if rezoned these uses would be
allowed provisionally and the multifamily wouldn't be additional non -conforming concerns as it is
located above the ground floor.
429 Southgate Avenue is the Shelter House property and they received a special exception in
2004 for community service shelter with up to 70 temporary residents. The community service
shelter requires a special exception in both CIA and CC-2 so they could continue to operate in
either zone as it's already been legally established.
501 Southgate is another Shelter House property that received a special exception in 2020 for
community service long-term use. As mentioned, this use no longer exists in the Zoning Code
following the 2023 Zoning Code Amendment and it's now referred to as multifamily. So, the
existing uses on the site would be multifamily with accessory supportive services. Multifamily
again is not allowed in CIA and it would be allowed provisionally or through a special exception
in CC-2 and that just depends on where the multifamily would be located, if on the ground floor it
requires a special exception, above the ground floor staff can approve it provisionally. Currently
the site has 36 one -bedroom units so it does exceed the maximum density allowed in CC-2 and
therefore would remain a legal non -conforming use. Walsh noted the rezoning wouldn't resolve
all of the non -conformities, but the site could continue to operate as a legal non -conforming use.
Walsh stated the Comprehensive Plan identifies the properties suitable for General Commercial
and Intensive Commercial with specific land use goals that include transitions between
residential and intensive commercial uses to promote long-term healthy neighborhoods. There
are also specific neighborhood design principles, such as buffering residential development from
Planning and Zoning Commission
February 7, 2024
Page 4 of 7
incompatible uses. The South District Plan also identifies this area as commercial and
encourages mixed use residential development with commercial areas to achieve goals of long-
term neighborhoods with strong health and appeal. By rezoning the CI-1 to CC-2 the
development aligns more with the Comprehensive Plan and the South District Plan's vision for
commercial areas as they would allow residential uses mixed in with commercial uses. Also the
existing uses become more compatible with zoning designation and any potential
redevelopment. The rezoning would maintain the existing transition of uses to the single family to
the south followed by multifamily and office uses and then more multifamily and office across the
north of Southgate with assisted group living and then general community service and offices at
1916 Waterfront followed by the commercial area of HyVee to the north. The surrounding
properties may require increased screening if they were to be redeveloped in the future as there
are existing residential uses in the area.
Walsh stated the rezoning to CC-2 will restore the existing uses to conforming use status.
Additionally, given the existing development in the area rezoning a CC-2 would create a more
compatible neighborhood as envisioned in the Comprehensive Plan while emphasizing buffers
between incompatible uses. Rezoning to CC-2 also removes the potential for development of
some of those more incompatible or more intensive commercial uses that would be allowed in
CI-1 zones.
Staff recommends approval of REZ24-0002, a rezoning of approximately 4.5 acres of properties
located at 429 Southgate Ave, 430 Southgate Ave, 436-438 Southgate Ave, 501 Southgate Ave,
and 1916 Waterfront Dr. from Intensive Commercial Zone (CI-1) to Community Commercial Zone
(CC-2).
Following the recommendation from the Commission, the anticipated timeline would be February
20 Council sets public hearing and first consideration for March 19.
Hensch asked why the not for profit located east of this area, an assisted group living, was that
not included in the rezoning. Russett stated that nonprofit operates the community service
shelter use which is allowed in the CI-1 zone and the text amendment didn't create any non-
conforming situations for that nonprofit.
Wade asked when a property is rezoned what happens to the special exceptions that have been
granted to the property such as the parking reduction permitted at 430 Southgate, does that
remain. Russett explained the special exceptions still exist and would still be applied to the
property. The rezoning doesn't affect the special exceptions.
Hensch opened the public hearing.
Seeing no one come forward Hensch closed the public hearing
Townsend moved to recommend approval of REZ24-0002, a rezoning of approximately 4.5
acres of properties located at 429 Southgate Ave, 430 Southgate Ave, 436-438 Southgate
Ave, 501 Southgate Ave, and 1916 Waterfront Dr. from Intensive Commercial Zone (CI-1)
to Community Commercial Zone (CC-2).
Wade seconded the motion.
Planning and Zoning Commission
February 7, 2024
Page 5 of 7
Townsend stated it just looks like it should happen as that whole area is commercial and to add
the assisted living sections they already have those type of facilities there so to add the addition
makes sense.
Wade added with the changes that they made back in November of this year they need to realign
the zoning to match the use so it makes sense.
A vote was taken and the motion passed 6-0.
CONSIDERATION OF MEETING MINUTES: JANUARY 17, 2024:
Craig moved to approve the meeting minutes from January 17, 2024. Townsend seconded the
motion, a vote was taken and the motion passed 6-0.
ELECTION OF OFFICERS:
Motion by Townsend for Hensch to be chair. Wade seconded the motion. A vote was taken and
the motion passed 6-0.
Motion by Townsend for Craig to be vice chair. Padron seconded the motion. A vote was taken
and the motion passed 6-0.
Motion by Craig for Townsend to be secretary. Wade seconded the motion. A vote was taken
and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
Russett reported that the Moss Ridge Road rezoning was approved at Council last night
Hensch asked if anyone was still working in the Pearson building or if they were all working from
home now. Russett stated the property was for sale but she is not sure if it's vacant or not.
Craig noted the Historic Preservation Commission is having a hearing on the status of the
Pagliais building and assuming that they do something official there does that ever come to
Planning & Zoning. Russett replied that yes, it would be a rezoning so after the Historic
Preservation Commission votes tomorrow night it'll be on the next Planning & Zoning agenda.
Craig asked if they can actually rezone something even if the owner doesn't want it to happen.
Russett replied that is correct however the property owner hasn't said if they oppose it or support
it, so it's unknown at this time.
Russett noted if a property owner does not want the rezoning they can always formally protest
the rezoning through a protest petition and then Council has to approve it by a super majority.
Craig noted on Dubuque Street off the interstate there is a big sign there now listing the area for
Planning and Zoning Commission
February 7, 2024
Page 6 of 7
sale or available for development, so apparently the development that was proposed after mobile
park residents relocated never happened so what is the status. Russett confirmed the property
has been sold but the City hasn't received any applications for development.
ADJOURNMENT:
Townsend moved to adjourn, Quellhorst seconded and the motion passed 6-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2023-2024
1118
2115
311
415
4/19
6121
715
7119
8/2
8116
10/4
10/18
1111511
1216
12/20
1/17
217
CRAIG, SUSAN
X
X
X
X
X
X
X
X
X
X
X
X
I X
X
O/E
X
X
ELLIOTT, MAGGIE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
HENSCH, MIKE
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
X
X
PADRON, MARIA
X
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
X
X
QUELLHORST, SCOTT
X
X
X
X
X
X
X
X
SIGNS, MARK
X
O/E
CIE
X
--
---
----
--
--
---
--
--
--
----
--
-__
____
TOWNSEND, BILLIE
CIE
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
WADE, CHAD
O/E
I X
I X
I X
I X
I X
I X
I X
X
X
X
X
X I
X
X
I X
I X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
Item Number: 5.m.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
March 19, 2024
Senior Center Commission: December 21
Attachments: Senior Center Commission: December 21
Approved Minutes
December 21. 2023
MINUTES
SENIOR CENTER COMMISSION
December 21, 2023
Assembly Room, Iowa City Senior Center
Members Present: Lee McKnight, Warren Paris, Nancy Ostrognai, Susan
Mellecker, Angela McConville
Members Absent: Tasha Lard, Jay Gilchrist
Staff Present: Kristin Kromray, LaTasha DeLoach
Others Present: Sarah Caven
CALL TO ORDER:
The meeting was called to order by Gilchrist at 4:00 PM.
10:161751J,14z 117`d[•7.M • •
None.
APPROVAL OF MINUTES FROM THE OCTOBER 19. 2023. MEETING:
Motion: To accept the minutes from the October 19, 2023. Motion carried on
a vote of 5/0. Warren/McKnight
PUBLIC DISCUSSION:
None.
069►dI.[r7.III 'mg4 .1,161.m,Id[7.i1:4**ygiIFiid [*Ik,
Sara Caven from the Visiting Nurses Association reported data from the
community clinic that is held at the Senior Center. VNA provides blood pressure
clinics twice a week and monthly foot care and cholesterol clinics at the Senior
Center. The VNA and the Senior Center worked to revamp the Senior Center
clinic space this year. Unfortunately, the VNA recently lost the grant funding for
their community care clinics and homemaking services and are looking at
additional grant and funding streams. Other services that the VNA provides that
are not affected by this grant funding are skilled nursing, physical, occupational,
and speech therapy, and home health aides.
Approved Minutes
December21, 2023
The VNA is partnering with the Senior Center on a balance program where the
VNA's physical therapist will provide balance assessments via equipment that
the Senior Center purchased.
Caven noted the VNA merged with Iowa City Hospice about three years ago and
they now share administrative staff and the location on Sycamore Street.
Caven asked if anyone had any ideas on what community members might want
at the Senior Center, Ostrognai noted that skin cancer screenings might be of
interest.
DeLoach reported the January/February program guide is now available. The
Black History Ball will be held on February 3'd in conjunction with the non-profit
Sankofa. There will be food, jazz music, and a presentation. A mask making
class will be held at the University of Iowa prior to the event and some of these
masks might be on display or available for purchase. In addition, the Stanley
Museum will have some African art pieces on at the Senior Center during the
month of February.
Other upcoming programs include a Pawentines event with the Iowa City animal
shelter, a presentation by the police department, a Matter of Balance program
funded by Heritage Area Agency on Aging and Friends of ICSC.
Evening hours are now available Monday —Thursday until 7 PM. Weekend hours
will start early next year.
The building exterior project is still slated to begin next year. A new projector for
room 302 will be installed next month and a repair to the AR projector is
forthcoming.
COMMISSION DISCUSSION:
Paris noted the expansion in hours are greatly appreciated.
Ostrognai reported back regarding the vacant lot across from the Senior Center
that Mayor Teague stated the space will be used by the community and will ask
for community feedback.
DeLoach and McConville are working together on a presentation for the Johnson
County Board of Supervisors. They are confirming if they would like a
presentation or a written report.
2
Approved Minutes
December 21. 2023
NOMINATION FOR CHAIR, VICE CHAIR, SECRETARY_
McConville noted Melleker and Ostrognai were the nominating committee for the
executive commission seats. Ballots were distributed. Jay Gilchrist was
nominated for chair, McKnight for vice chair, and McConville for secretary.
McConville asked if there were any additional nominations from the floor. There
were none. Kromray collected and tallied the ballots.
Results for officer elections are as follows:
Gilchrist elected Chair. 5 Ayes
McKnight elected Vice Chair. 5 Ayes
McConville elected Secretary. 5 Ayes
McKnight reported on items he followed up on after the presentation by Sarah
Gardner. He reached out to the Iowa Utilities Board as well as receiving a home
energy audit from the City's climate team.
McKnight noted that he had heard from a community member requesting
additional computers in the lobby.
Meeting Adjourned.
10
Approved Minutes
December 21, 2023
Senior Center Commission Attendance Record
1/19/23
2/16/23
3/16/23
4/20/23
5/18/23
6/15/23
7/20/23
8/17/23
9/21/23
10/19/23
11/16/23
12/21/23
Name
Term Expires
Jay
12/31/25
NM
NM
O/E
NM
O/E
X
X
X
X
X
NM
O/E
Gilchrist
Tasha
12/31/24
NM
NM
X
NM
X
O
X
O
X
O
NM
O
Lard
Angela
12/31/24
NM
NM
X
NM
X
X
X
O/E
X
X
NM
X
McConville
Lee
12/31/24
—
—
X
NM
O/E
X
X
X
X
X
NM
X
McKnight
Susan
12/31/23
NM
NM
X
NM
X
X
X
O/E
X
O/E
NM
X
Mellecker
Nancy
12/31/23
—
—
—
X
OE
X
X
X
X
NM
X
Ostrognai
Warren
12/31/25
NM
NM
O
NM
X
X
X
X
X
X
NM
X
Paris
Key: X —Present O =Absent O/E=Absent/Excused NM =No meeting -- = Not a member
0