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Home My WebLink About2024-03-21 Info Packet � r rrr®�� City Council Information Packet CITY OF 10"IA CITY March 21, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. 2023 Iowa City Residential Development Report Draft Minutes IP3. Ad Hoc Truth & Reconciliation Commission: March 14 IP4. Climate Action Commission: March 4 IPS. Community Police Review Board: March 12 March 21, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT March 21 , 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY March 21,2024 Date Time Meeting Location Tuesday,April 2,2024 4:00 PM Special Formal Meeting City Hall,Emma J. Harvat Hall Work Session 410 E.Washington Street 6:00 PM Formal Meeting Monday,April 15,2024 4:30 PM Joint Entities Meeting City Hall,Emma J. Harvat Hall Hosted by the City of Iowa City 410 E.Washington Street Tuesday,April 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 7,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT March 21 , 2024 2023 Iowa City Residential Development Report Attachments: 2023 Iowa City Residential Development Report 2023 Residential Development Report CITY OF IOWA Neighborhood & Development Services CITY OF IOWA CITY � 410 E. WASHINGTON STREET, IOWA CITY, IA 52240 2023 RESIDENTIAL DEVELOPMENT PO This page is intended to be blank NEIGHBORHOOD R DEVELOPMENT SERVICES 1 2023 RESIDENTIAL DEVELOPMENT -.- Introduction Residential development is the process by which land is prepared The Metropolitan for new dwellings, either through new construction on vacant land Organization or redevelopment of land that has been previously developed. County - projects Every year, the City of Iowa City analyzes local data to identify demand . around development patterns and track recent and longer-term trends. residents Iowa Cit The goal is to provide accurate information that can inform land between 2020 and 2030. use and planning decision-making processes. requires One of the fundamental aspects of planning is accommodating the construction of growth of the community. Where a demand for housing goesapproximately" ' unmet, the City may see impacts to its population growth and the dwellings ' ' ' "' tt growth of surrounding communities. This in turn can negatively growth ' 2021 affect the City's sustainability and housing affordability goals. and 2030. Report Highlights - 2023 had more subdivision activity than the past few years, but single-family lot creation is still low compared to historic trends (especially when excluding manufactured housing units). In addition, most new multi-family capacity is due to the West Riverfront redevelopment project in Riverfront Crossings (RFC)at the intersection of Myrtle Ave. and S. Riverside Dr. - The total number of dwelling units permitted exceeded 10-year trends, but single-family permits are at a near all-time low and duplex permitting is limited. - The number of dwelling units demolished was elevated this year at 120 units. However, this was mostly due to West Riverfront redevelopment project in RFC which accounted for 109 units, primarily in older multi-family buildings. - Activity in the University Impact Area was also higher this year due to the West Riverfront redevelopment project in RFC. Furthermore, the trend of converting duplexes to single-family homes continues. - The supply of vacant lots has increased since the previous year, though several subdivisions still do not have infrastructure in place. This should improve in the upcoming years. - If permitting trends from 2020 through 2023 continue, the City is expected to only meet 77% of its demand for new housing by 2030 with a deficit of more than 1,000 dwellings. Important Definitions •1 principal dwelling -2 principal dwelling •3 or more principal -1 accessory unit on 1 lot units on 1 lot dwelling units on 1 dwelling unit on 1 -May be detached (DUP) lot (MF) lot with another from (SFD)or -May have an -May include principal use attached to (SFA) accessory dwelling apartments or (ADU) adjacent units (i.e. condominiums -May be accessory town homes or zero -For mixed use to a single-family lot-line dwellings) buildings, all or duplex use -May have an dwellings are accessory dwelling considered multi- family NEIGHBORHOOD R DEVELOPMENT SERVICES 2 2023 RESIDENTIAL DEVELOPMENT -.- Final Plat Activity Average Dwelling Units Accommodated by Lots Platted Final plats are a subdivision process that permanently delineates the location and 4im I I T 020-20:��' dimensions of features pertinent to the transfer of property. Final plats are a leading indicator for the anticipated number of single-family and 0' units/yr SFD- 61 units/yr duplex dwelling units. To a lesser extent, it canMFam - - foreshadow the development of multi-family 60/yr /yr WLTAIMI dwellings. trendsMore lots were created in 2023 n is typical, but recent single-family- New Dwelling Units by Final Plat, 2023 lot creation is still low compared to Subdivision SFD SFA DUP MF historic trends(when excluding Monument Hills 67* 0 0 47 manufactured housing). In addition, Cardinal Heights Pt. 1 & 2 0 0 44 34 most lots created that accommodate Chickadee 3* 0 0 0 multi-family uses are • Riverfront West First Addition 0 0 0 291 Riverfront redevelopmentIowa River Mobile Home Park 35 0 0 0 intersectionat the Timber Valley Run 0 9 0 8 RiversideS. Drive. RFC projects Total 1 105 1 9 1380 typically '• not require - • - 'One lot was platted for an existing SFD home Anticipated Dwelling Units Accommodated by Lots Platted 550 500 450 400 350 300 250 ■200 150 ■ . 100 _ 50 0 — 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Single-Family Detached ■Single-Family Attached ■Duplex ■Multi-Family 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Single-Family Detached 252 207 169 31 105 79 56 65 18 105* Single-Family Attached 2 52 0 0 0 0 0 0 0 9 Duplex 2 18 0 14 12 0 0 12 0 44 Multi-Family 7 144 98 279 206 204 108 32 140** 380 Total 263 421 267 324 323 283 164 109 158 538 'Includes 35 manufactured housing units "Includes 120-bed assisted group living use NEIGHBORHOOD& DEVELOPMENT SERVICES 3 Residential Final Plats ----- As of January 1, 2024 I r Timber Valley Run t i I I A O Cardinal Heights Pt. 1 &2 �� Chickadee , � � Monument Hills I I I Rive rfront West - 9 L i ; L %I A E V f O Q� N — I 0 0.38 0.75 1.5 Miles / Legend lovra River Mobile Home Park r City Limits j Q Final Plats,2023 Final Plats,2014-2022 1 --I —�-- -- Created by: Kirk Lehmann 2023 RESIDENTIALDEVELOPMENT -•- Building Permit Activity Average Dwelling Units Permitted The issuance of a building permit is the final administrative approval of building plans to allow new construction. It is the last step of the residential development process and provides a 20 unitslyr SFD- 113 units/yr •. basis for how many new dwellings are expected SFA/DUP- 14 units/yr in the near future. Demolition permits area type of building permit that allows the removal of a A. structure. Both indicate the anticipated change in dwellings. Net Change in Dwelling Units 2074 2075 2076 2077 2078 2079 2020 2027 2022 2023 Units Permitted 449 691 1,087 517 457 578 162 333 364 562* Units Demolished 29 32 160 12 13 -4 -12 -7 -22 -120 Net Change in Units 1 420 659 927 505 444 574 150 326 342 442 *Includes 120-bed assisted group living use and 22-bed community service-shelter use New Dwelling Units (based on building permit issuance) While the total number of units 1200 permitted in 2023 ii ... - - 1000 ! ' 800 permitting f dupl-xes is limited. 600 400 200 ■ . 0 2014 2015 2016 2017 2018 20192020 2021 2022 2023 ■Acc. Dwelling Units 3 2 1 0 2 0 0 0 2 1 ■Multi-Family 258 546 905 353 340 495 55 195 266 505 ■Duplex 12 6 12 8 10 6 8 6 2 4 ■Single-Family Attached 12 28 18 6 2 2 0 0 0 2 Single-Family Detached 164 109 151 150 103 75 99 132 95 50 Dwelling Units Demolished(based on demolition permit issuance) 0 , 50 . -100 in 2023 due to the West -150 Riverfront redevelopment project-200 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 ■Multi-Family -20 -28 -148 -5 0 0 0 0 -18 -104 ■Duplex -2 -2 0 -2 -6 0 0 0 0 -6 Single-Family Detached -7 1 -2 I -12 T-5 -7 -4 -12 -7 -4 -10 NEIGHBORHOOD R DEVELOPMENT SERVICES 5 Building & Demolition Pere, ----- As of January 1, 2024 I r 1 1 A i N • 'H L r,�l IF _I 9 5 I A E I I–� I N 0 0.38 0.75 1.5 Miles -- _— �' -- --_--4T f_ a o ti IST sEl Legend I - I City Limits Residential Building 2023 Residential Building Permit, t I i i Permit,2014-2022 Residential Conversion, A Residential Conversion, 2023 '-- 2014-2022 Residential Demolition, Residential Demolition, 2023 2014-2022 _ L Created by: Kirk Lehmann p4�h 2023 RESIDENTIAL DEVELOPMENT PO University Impact Area Activity Changes in the University Impact Area (UTA) are often attributable to The University impact large redevelopment projects in the Riverfront Crossings (RFC) includes residential District. In 2023, the only significant new construction project in the neighborhoods UTA was the Riverfront West redevelopment project at the University of I owa campus intersection of Myrtle Avenue and S. Riverside Drive, consisting of that contain higher levels ' fJ 291 dwelling units. Other permit activity included: undergraduate students, including - 3 building permits for single-family detached homes; •• ' - 1 building permit for an accessory dwelling unit; College Hill, Melrose, and - 3 homes converted from duplex to single-family uses; and OrchardMiller . .. ... - 1 commercial building converted to a duplex use. s. Regarding demolitions in the UTA in 2023, most occurred in the RFC District. 109 units were demolished as part of the West Riverfront redevelopment project (mostly in older multi-family buildings) and 3 single-family homes along Capitol Street were demolished by the County for future public use. The 2 other demolitions in the UTA were single-family homes intended for redevelopment (one for single-family use, and one for an undetermined use). UniversityfmpactArea PermitActivity 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Building Permits Single-Family Detached 2 2 1 6 4 1 1 1 1 3 Duplex 4 0 8 4 4 0 2 2 0 0 Multi-Family 20 167 531 157 193 151 4 110 5 291 Acc. Dwelling Unit 0 0 0 0 0 0 0 0 1 1 Demolition Permits Single-Family Detached -3 -1 -4 -2 -1 -1 -3 -2 -1 -8 Duplex -2 -2 0 0 -4 0 0 0 0 -2 Multi-Family -4 -16 -3 -5 0 0 0 0 0 1 -104 Net Change in Units 17 150 533 160 196 151 4 111 6 1 181 Conversions DUP to SFD 1 1 1 0 2 1 2 0 4 3 MF to SED 1 0 0 0 0 0 0 0 0 0 MF to Non-Residential 0 0 0 1 0 0 0 0 0 0 Non-Residential to DUP 0 0 0 0 0 0 0 0 0 1 NEIGHBORHOOD R DEVELOPMENT SERVICES 7 ,Unive mpact ; As of Januar ` 024 n Legend M" Limits 3 University Impact Area r.sRiverfront Crossings District Q Final Plats,2023 Final Plats,2014-2022 B ial Resitlentuiltling / \ Permit, tial Bu 022 _ Residential Conversion, 2014-2022 Residential Demolition, 0 ■ 2014-2022 ■ • Residential Building •♦ Permit,2023 . Residential Conversion, \ 2023 ■ Residential Demolition, 2023 OW .7.-j-7 -- i „L N / w K 0 0 0.1 .25 0.5 Miles a y: Ir � mann 2023 RESIDENTIAL DEVELOPMENT PO Lot Supply Examining the supply of vacant, buildable lots provides an Percent of units permitted in the understanding of the growth capacity within existing areas of - - _ -, Iowa City. It is an especially important predictor for single-family ••� and duplex development because most of that type of building Single-Family Detached: 96 activity occurs on recently created lots. However, many multi- SinSingle-Family-Family Attached: 0., family dwellings are created by redeveloping existing sites, so Duplex: ; the supply of multi-family lots is less of a leading indicator for Multi-Family: 33% that type of development. Existing Vacant Lots To issue a building permit for a newly created lot, public infrastructure such as streets, water and sewer lines, and stormwater facilities must be provided. Lots that were created but have no infrastructure are considered unimproved and are not yet buildable. Once infrastructure is provided, a lot is considered buildable and can have a building permit issued. Most unimproved lots tend to be from recently created subdivisions where infrastructure is still under construction. However, lots are occasionally platted but remain unimproved for several years, and in limited cases remain unimproved for decades (and will likely never become buildable). Buildable Status of Existing Vacant Lots by Building Type Dwelling Unim roved Buildable Total Type Lots Units Lots Units Lots Units Sin le-Famil Detached 118 118 261 261 379 379 Single-Family Attached 24 24 33 33 57 57 Duplex 26 52 6 12 32 64 Multi-Family 5 86 18 612' 23 698' 'Does not include an anticipated number of units on 3 vacant lots that have unrestricted density. Vacant Lot Supply Build-Out Analysis A buildout analysis of the vacant lot supply estimates how long it would take for the current number of vacant, buildable lots to be developed based on the 10-year average in building permits issued by building type. Several factors can improve the outlook, such as the construction of infrastructure for unimproved lots. Overall, this analysis is more important for single-family and duplex development. Anticipated Build Out of Current Vacant Lot Supply The anticipated . . . Single-Family Detached 2.3 years single-familyvacant increased Single-Family Attached yea, 2022 - . lowbuilding permit ' numbers and the construction of ne Duplex infrastructure which made older lots buildable. The supply of ant duple Multi-Family lots is also being built out steadily, anticipated infrastructure should 2023 2024 2025 2026 2027 2028 2029 increase the buildable supply - - Note: This is the first year single-family detached and attached are evaluated separately. NEIGHBORHOOD R DEVELOPMENT SERVICES 2023 RESIDENTIAL DEVELOPMENT PO Development Projection Accommodating new residential growth is a fundamental aspect of planning for the future of Iowa City. To determine if Iowa City's anticipated needs will be met, the City compares the number of permits recently issued to expected population growth. Anticipated Supply and Demand The Metropolitan Planning Organization of Johnson County projects that Iowa City's population will reach approximately 85,070 residents by 2030, which is an increase of around 10,240 new residents from 2020 through 2029. This suggests a demand for just over 4,610 new dwelling units within that timeframe. Alternatively, development can be projected using the recent average number of dwelling units permitted annually. If the anticipated number of new dwelling units is less than the projected need, then it indicates that the future supply of housing will be inadequate to accommodate projected growth. Projected Need vs. Projected Development(in dwelling units) Projected Recent permit trends e. sincel Need 4610 20 20) ..- _ MMM 3,550 new units developed betwee SFD: DFA/ -Deficit-i accommodates 00nd 2030.This ., . projected • l Projected 940 1060 Development demand - - - - deficit 1,000 0 1,000 2,000 3,000 4,000 5,000 Discussion Recent building permit trends suggest that the City will not meet its projected demand for new housing,which can have negative repercussions. First, excess housing demand may encourage additional growth in nearby cities, such as Tiffin or North Liberty, which have seen a proliferation of new residential development. This can negatively impact the City's environmental goals as homes are built furtherfrom employment centers and commuting distance, car dependence, and traffic congestion increases. In addition, an insufficient supply of housing can increase the cost of housing - when the supply cannot meet the demand for new dwellings, Iowa City will become less affordable. Consequently, it is important to continue encouraging residential growth in areas that have access to City services, such as in infill locations, as well as in the City's designated growth areas which are anticipated to become part of the City in the future. Policies for development are laid out in more detail in the City's Comprehensive Plan. NEIGHBORHOOD R DEVELOPMENT SERVICES 10 Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT March 21 , 2024 Ad Hoc Truth & Reconciliation Commission: March 14 Attachments: Ad Hoc Truth & Reconciliation Commission: March 14 March 14, 2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Emma J.Harvat Hall, City Hall Commissioners present: Louis Tassinary, Chad Simmons, Amos Kiche, Cliff Johnson, Chastity Dillard, Lauren Merritt, Wangui Gathua. Commissioners on Zoom:None. Commissioners not present: Sikowis Nobiss. Staff present: Redmond Jones, Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: 5:48 PM. Reading of Land Acknowledgement: Merritt read the Land Acknowledgement. Public comment of items not on the agenda: None. Approval of meeting minutes from March 7, 2024: Merritt moved; Tassinary seconded. Motion passed 7-0. Fact-Finding Community Briefing: Larry Schooler presented a presentation summarizing findings, information, and support for the TRC's upcoming events. The presentation started with a review of previously seen slides on agreements, considerations, and key questions. Larry Schooler then showed an overview of the sources that will be seen throughout the presentation. The presentation then moved on to review statistics of the Iowa City Police Department (ICPD) in comparison with surrounding and similar communities' police departments. These statistics on the ICPD included number of police officers, demographics, hiring cycles and considerations, spending, and funding. Additional information on the ICPD recruitment processes were shared. After an overview of the police department was shared the presentation then went on to share data found on ICPD arrests, offenses, stops and outcomes, stop locations, and policies on stops. Additional data relevant to warnings and stops were shared including Iowa City population demographics, gender and warnings, gender and citations, and comparisons of group A (more serious) and group B (less serious) offenses and their results. The presentation then reviewed data on ICPD use of force and the breakdown of circumstances when force was used and the outcome. Dr. Schooler then presented information on police accountability, complaint reports, and allegation reports. The presentation next focused on cases of Iowa City residents suing ICPD and how they transpired along with the outcome. Dr. Schooler focused on one case involving an arrest for reckless driving involving both Iowa City and Coralville Police Department. Each city paid half of the settlement costs. This case stands out because one officer involved was under public scrutiny in 2015 regarding physical force used against a Black minor. As well as an additional instance involving the same officer being under investigation in 2019 due to an arrest in Des Moines 1 involving both a black woman and a white woman in which force was used against the black woman and not the white woman. Additional information was shared regarding two other police departments. Starting with the Coralville Police Department (CPD), Larry Schooler reported information from the Chief of the Coralville regarding outreach efforts, CPD demographic, and CPD recruitment and requirements. The other police department presented was the Sioux City Police Department. The Sioux City Police Chief described their relationship with their Native Nations and the advisory council established in the community was touched on including details of how the two groups work together. Dr. Schooler closed out the presentation of data with an extensive list of ICPD police equity training and the missing data that was not found or has not yet been received. Dr. Schooler accepted questions. Commissioner Johnson inquired about reports on whistleblower reports, which Schooler reported having no documentation about whistleblower complaints. Commissioner Tassinary asked about the disproportionate arrest/stoppage rates and how to capture the discrepancy between non-discretionary and discretionary stop rates. Commissioner Merritt inquired about the idea of finding data on the length of service for each officer on the ICPD. Commissioner Dillard followed up with a suggestion on finding data that shows a comparison of progressive vs. non-progressive leadership from different police chiefs serving ICPD (regarding policy). Schooler supported these questions with confirmation that the data can be looked into through the line of contact he and his team hold with the ICPD. Commissioner Kiche questioned the data on stop locations and the demographics related to the locations where stops are higher. Kiche also brought up the value of including data on ICPD training compliance. Dr. Schooler showed additional data on stop locations to address the point made by Commissioner Kiche. Commissioner Tassinary clarified the use of the term "disproportionate" confirming it is in regards to the population level of the entire city. Commissioner Kiche inquired about possible existing data from a satellite police station that existed in the South Side of Iowa City. Redmond Jones stated he will do research on the satellite station. Commissioner Simmons brought up the focus of police training and questioned the purpose of training for the officers. Larry Schooler could not confirm the reason for training and could only offer the data that clarifies the position of the officer in training. Commissioner Simmons then questioned the report on the interviewing process and the idea that the chiefs goal to increase diversity in the police department will result in cultural sensitivity and awareness in officers Schooler referenced the chiefs memo that states "...a diverse workforce that mirrors the community served." Commissioner Kiche questioned the report on the ICPD budget and its consistent upwards trend. Larry Schooler reviewed the upcoming meeting agendas before exiting the current meeting. Review and Confirm Plans for a March 18" Deliberation Session: Event location, date, and time is reviewed and confirmed for the upcoming truth telling events. Commissioner Simmons shared he would like to bring forward an officer to participate in the truth-telling event. A conversation from earlier in the meeting is revisited regarding the use of referring to one as black vs. African. 2 The meeting adjourned at 8:21 PM. To view the recording or listen to the audio of this meeting, visit this link. 3 AD HOC TRUTH&RECONCILIATION CONEWSSION ATTENDANCE RECORD YEAR 2024 eetin Date TERM 1/4 1/25 2/1 2/15 3/7 3/14 3/18 3/20 3/21 4/4 4/18 5/2 5/16 6/6 6/20 NAME EXP. Dillard 12/31/24 Z P P P P P Gathna 12/31/24 P P P P A P Riche 12/31/24 - - - P P P Johnson 12/31/24 A P P P P P t 12/31/2412/31/24 P Z P P Z P 12/31/24 Z Z Z A A A 12/31/24 P P P P P P 12/31/24 P A P P P P P= Present in person A =Absent Z= Zoom Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT March 21 , 2024 Climate Action Commission: March 4 Attachments: Climate Action Commission: March 4 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION MARCH 4, 2024 - 3:30 PM — FORMAL MEETING EMMA J. HARVART HALL MEMBERS PRESENT: Michael Anderson, Michal Eynon-Lynch, John Fraser, Jamie Gade, Zach Haralson, Wim Murray, Brinda Shetty, Michelle Sillman, Angie Smith, Gabriel Sturdevant MEMBERS ABSENT: Ben Grimm STAFF PRESENT: Sarah Walz, Daniel Bissell, Sarah Gardner, Diane Platte OTHERS PRESENT: CALL TO ORDER: Sturdevant called the meeting to order. APPROVAL OF FEBRUARY 5, 2024 MINUTES: Fraser moved to approve the minutes from February 5, 2024. Shetty seconded the motion, a vote was taken, and the motion passed 10-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting (Staff): • Staff contacted Tyler Baird, city forester, who will present at the May meeting • Staff contacted Sarah Walz, transportation planner, who will present at this meeting Upcoming Events: • P&G presentation to City Council (March 19) • Local Government Sustainability Efforts (AmeriCorps, March 16) • Earth Expo (AmeriCorps, April 6) • Neighborhood Energy Blitz (April 20) • Shetty noted the UI Office of Sustainability website hosts an Earth Month Hub for events UNFINISHED/ONGOING BUSINESS: Climate Action and Adaptation Plan • Gardner summarized new updates since October 2023 and noted a change to the spreadsheet: the elimination of the column for actionable items for commissioners. • Sturdevant asked for details about the Midwest Air Source Heat Pump Collaborative. Climate Action Commission April 3 2023 Page 2 of 4 Gardner described the contractor training for all of eastern Iowa that is occurring at Kirkwood's Cedar Rapids campus in April. • Eynon-Lynch asked about TR-2 "Require climate change analysis for new subdivisions and rezoning." Gardner described reaching out to the original authors of the Accelerated Actions document to discern the intention. Fraser filled in some details. Eynon-Lynch noted potential for digging deeper into building equity into new neighborhoods. Gardner offered to return to this topic in future discussions. • Sillman asked about the heat pump "Get Pumped" campaign. Gardner described the targeted messaging campaign aimed at residents and also businesses. A February survey gathered information about heat pump related questions. • Haralson asked for details about the online solar dashboard for the Public Works building. Gardner noted ideas in the works: installing a sign with QR code along the trail in front of Public Works and replicating the dashboard for the Airport solar project. • Sturdevant asked if there are changes to the Climate Ambassador program. Gardner described the new in-person format for the next training and the changes to the curriculum, including the activity borrowed from the Climate Resilience Corps program. • Gade asked for details about Resilience Hubs. Gardner described partnering for the Phase One planning process with Empowered Solutions, which was founded by the former sustainability manager for Linn County who had helped establish two resilience hubs in Cedar Rapids. Depending on pilot program success and funding, other partners for resilience hubs will be engaged in year two or three. • Fraser asked about the Strategic Communications Plan (SLPP-2). Gardner described the "What R You?" insulation campaign, past and future, as well as other communication messages. • Sturdevant asked for updates about the Root for Trees program. Gardner summarized its ongoing success. • Shetty asked about Neighborhood and Population Outreach (AP-4). Gardner noted that the Amy Colbert with Tippe College of Business is compiling a toolkit for equitable outreach for the six-county area participating in the Climate Pollution Reduction Grant planning process. Gage asked if this toolkit would be able to be applied City-wide across departments and divisions. Gardner said the hope is that it will be written in such a way that other departments can draw portions from it to use in their own outreach. • Gardner noted ICAAR has invited the Green Designations trainer back to do another training, and that the trainer herself has written a grant to enable her to cover her own fees. Fraser noted this indicated the training has become self-sustaining. • Sturdevant asked for details about the Sustainability Operations Guide for Iowa City organizations. Gardner provided context and noted a convening of Purchasing Officers for cities across Iowa that will take place in May. Fraser emphasized the need, in communications efforts, to understand audience. • Sillman asked about the collaboration with Iowa City Public Library for native plantings on the Ped Mall. Gardner described the work in progress, noting the signage will connect with Spot the Hot efforts. Visioning indicators of success in climate action • Commissioners discussed prioritization and potential metrics from the 2018 Climate Action and Adaptation Plan summary of actions. • Eynon-Lynch noted the rationale for devising metrics: many actions summarized in CAAP updates will likely not be reflected in measurable GHG community emissions, but some way of measuring or reflecting these successes would help assign value to them. 2 Climate Action Commission April 3 2023 Page 3 of 4 • Commissioners reviewed the list of actions from the Climate Action and Adaptation Plan and each shared what they felt to be the top priorities. Collectively, these were: compact and contiguous development (2.4), on-site renewable energy systems and electrification (1.4), and tree canopy (4.6), which all received four to five votes o Other prioritized actions receiving two to three votes included: community solar projects (1.5), funding mechanisms (5.4), energy efficiency in residences (1.1), public transit (2.1), community gardens and access to healthy, local foods (5.2), local products and responsible purchasing (5.3). o Other actions receiving a single vote included: energy benchmarking (1.6), emerging technologies (2.2), bicycle and pedestrian transportation (2.3), commuter options/passenger rail (2.5), recycling at multi-family properties (3.1) composting (3.2), reducing consumption (3.3), communications and outreach to connect with vulnerable populations (4.2), and public health especially as it relates to heat (4.3). • Metrics ideas offered: o number of people biking o square foot per resident (home size) or square footage of pavement per capita o tons of waste in the landfill o dollars invested in climate initiatives o dollars saved through community solar o survey on the health impacts of trees, particularly mental health • Other ideas mentioned: o The shift to "electrify everything" is reflected in 1.4 and 1.5. o Funding mechanisms are seen to impact everything else. Policy change can also be a lever. o Routes, Sunday busses, and a more regional transit plan all support equity. o Adding storage (battery) to 1.4 will help load-leveling and resilience of the grid. o Community gardens may benefit from an educational component. NEW BUSINESS: Discussion of Bicycle Master Plan • Sarah Walz from Johnson County MPO presented on the Bicycle Master Plan, as summarized in the slides in the agenda packet. Due to lack of time for discussion, commissioners will send questions to Climate Action staff and Walz will return to a future meeting. RECAP: • Confirmation of next meeting time and location: o Monday, April 1, 3:30-5 p.m., Emma J. Harvat Hall • Actionable items for commission, working groups, and staff: o Invite Sarah Walz back. ADJOURNMENT: Eynon-Lynch moved to adjourn, Smith seconded the motion. A vote was taken, and the motion passed 10-0. Meeting adjourned 5:05. 3 Climate Action Commission April 3 2023 Page 4 of 4 CLIMATE ACTION COMM ISSIONATTENDANCE RECORD 2023-2024 d N A d\ O N N W NAME TERM EXP. w w w w w w w w w a a a Michael 12/31/2025 NM O/E X Anderson Michal Eynon- 12/31/2024 X X NM X X X X X X NM X X Lynch Elizabeth 12/31/2025 X X NM O/E X Fitzsimmons John Fraser 12/31/2024 X O/E NM X O/E X X X NM X X Jamie Gade 12/31/2025 X O/E NM X X X O/ X X NM X X E Ben Grimm 10/31/2023 X X NM X O/E X X X X NM X O/E Zach Haralson 12/31/2025 NM X X Matt Krieger 12/31/2023 X X NM X O/E X O/ X O/E E Jesse Leckband MidAmerican X X NM X Rep Wim Murray MidAmerican X X X X X NM X X Rep Michelle Sillman 12/31/20025 O/E O/E NM X X X X X X NM O/E X Brinda Shetty UI Rep X X NM X O/E X X X O/E NM X X Angie Smith 12/31/2025 X X NM X X Gabe Sturdevant 12/31/2024 XX NM X X X X O/E X NM X X Matt Walter 12/31/2023 O/E X NM X X X X O/E X KEY:X = Present 0 =Absent 0/E =Absent/Excused NM= No Meeting No longer on Commission 4 Item Number: IP5. CITY OF IOWA CITY COUNCIL ACTION REPORT March 21 , 2024 Community Police Review Board: March 12 Attachments: Community Police Review Board: March 12 DRAFT COMMUNITY POLICE REVIEW BOARD MINUTES — MARCH 12, 2024 CALL TO ORDER Vice-Chair Ricky Downing called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Ricky Downing, Jessica Hobart, Saul Mekies, Orville Townsend MEMBERS ABSENT: Melissa Jensen, Jerri MacConnell, Amanda Remington STAFF PRESENT: Staff Tammy Neumann, Legal Counsel Patrick Ford, Kellie Grace OTHERS PRESENT: ICPD Lt. Jeff Fink RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Remington, seconded by Hobart, to adopt the consent calendar as presented. • Minutes of the meeting on 02113/24 Updated member roster • ICPD Use of Force Review/Report- October 2023 ICPD Use of Force Review/Report— November 2023 ICPD Use of Force Review/Report— December 2023 Motion carried 4t0. Jensen, MacConnell, Remington absent. NEW BUSINESS Recognition of Iowa City Police Department—Townsend asked Lt. Fink if there is a recognition program to award officers for a job well done. Fink reported that there is an awards program within the Department only. Townsend suggested that the Board discuss the idea of creating a recognition program within the CPRB Board for Iowa City Police Officers. This item will be added to Old Business on the April 2024 agenda for continued discussion. OLD BUSINESS Report of Public Participation in CPRB Streamed & Zoomed Meetings— Staff provided a requested a report from Communications/Cable TV showing the number of community members participating in the live stream and Zoom services for CPRB meetings since beginning the service in August of 2023. The report was included in the meeting packet for the meeting. In summary, the report showed very little participation, and, in most cases, it was staff attending during the set-up process. Townsend suggested that the service be discontinued with the option that if a situation arose that warranted these services, they would be offered at that time. Staff reminded the Board that in-person members are always invited to attend all CPRE meetings. Staff also reminded the Board that all City commission meetings are recorded and made available for viewing within a few days of the live meeting. CPRE March 12, 2024 Page 2 Motion by Townsend, seconded by Downing, to discontinue live stream and Zoom services for the Community Police Review Board meetings. Motion carried 410. Jensen, MacConnell, Remington absent. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA No public comment. BOARD INFORMATION Mekies requested the Police Department share the protocol used when determining when a mental health liaison/social worker is called to assist an officer during a call. This item will be added to New Business on the April 2024 agenda. STAFF INFORMATION Neumann announced that this evening was her last meeting as she is retiring from the City on April 5, 2024. She shared that Connie McCurdy has been hired for this position and will begin with the City Clerk's office on March 25 and will be present at the April meeting. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • May 14, 2024, 5:30 PM, Helling Conference Room • June 11, 2024, 5:30 PM., Helling Conference Room • July 9, 2024, 5:30 PM, Helling Conference Room • August 13, 2024, 5:30 PM, Helling Conference Room The Board agreed no changes are necessary to the existing meeting schedule. EXECUTIVE SESSION Motion by Townsend, seconded by Mekies, to adjourn into Executive Session based on Section 21.5(1)(a)of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried 410. Jensen, MacConnell, Remington Absent. Open session adjourned 5:51 p.m. REGULAR SESSION Returned to open session at 5:53 p.m. CPRB March 12, 2024 Page 3 ADJOURNMENT Motion by Townsend, seconded by Hobart to adjourn. Motion carried 410. Jensen, MacConnell, Remington absent. Meeting adjourned at 5:56 p.m. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2023-2024 (Me tin?.Date TERM 04111123 04/2013 03/0923 671313 70113 wn 911213 109/23 IatOn7 11114123 MIM "Al/M OV13124 311224 NAME EXPIRES Forvm Forum Ilicky 6/0!26 X X WE X X X X X X X X X X X Downing J.i. 613x26 — — — -- — — X X X X X X X X Hobart Mepzm 690/25 X X X X X % X WE X X X WE X O/E Jeasea Jesri 6/3027 X X X % X WE X X X X X X X WE Marcaaars Snul Mekles 610125 % X % X X WE X X X X X WE X X Amanda 6130124 X x X X X X % X OfE X X #lEX WE Remingtaa 6/302 X X X X X X X X X X X 1 XStuartfano/24X X OSE Vamier Vegte KEY: X = Present O =Absent O/E=Absent/Excused NM=No meeting — =Not a Member