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HomeMy WebLinkAbout2024-04-04 Info Packet � r City Council Information Packet CITY OF IOwA CITY April 4, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Building Statistics: March 2024 IP3. Civil Service Examination: Associate Planner - Urban Planning IP4. Civil Service Examination: Buyer I - Purchasing IP5. Civil Service Examination: Community Service Officer IP6. Civil Service Examination: Customer Service Representative - Revenue IP7. Civil Service Examination: Housing Program Assistant IP8. Civil Service Examination: Mass Transit Operator IP9. Civil Service Examination: Water Services Clerk Draft Minutes IP10. Ad Hoc Truth and Reconciliation Commission: March 20 IP11. Ad Hoc Truth and Reconciliation Commission: March 21 IP12. Historic Preservation Commission: March 21 IP13. Human Rights Commission: March 26 IP14. Senior Center Commission: March 21 April 4, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY April 4,2024 Date Time Meeting Location Monday,April 15,2024 4:30 PM Joint Entities Meeting City Hall,Emma J. Harvat Hall Hosted by the City of Iowa City 410 E.Washington Street Tuesday,April 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 7,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Building Statistics: March 2024 Attachments: Building Statistics: March 2024 J a 0 v a E v u v 0 `w a E v 0 z `w a 0 u O `w a E v n v N m a' T W T N n a fp O O O ..... O N N O 0 0 0 0 0 0 fp W W Q O O O O Q Q O OI W fA fA O w O fA O M N O fA fA Q M Q Q Cl O N N N 0 N_ •/� O OI f f N O f Q Q y Q f9 O N N IO t7 Nw � w w p1 p q L•m U m O N . . . . . . . O . . . . . . . . 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CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Associate Planner - Urban Planning Attachments: Civil Service Examination: Associate Planner - Urban Planning CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.icgov.org March 26, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination —Associate Planner— Urban Planning Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Associate Planner — Urban Planning. Rachael Schaefer Iowa City Civil Service Commission Rick Wyss Chair Item Number: IP4. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Buyer I - Purchasing Attachments: Civil Service Examination: Buyer I - Purchasing tr CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 336-5000 (319) 356-5009 FAX www,icgov.org March 26, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Buyer I — Purchasing Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Buyer I — Purchasing. Megan Vollenweider Iowa City Civil Service Commission _A Rick Wy s, Chair Item Number: IP5. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Community Service Officer Attachments: Civil Service Examination: Community Service Officer I r � CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX wwvv.lcgov.o rg April 1, 2424 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Community Service Officer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Community Service Officer. 1. Dylan Bickford 2. Jamie Delzell 3. Rodney Kirk Jr 4. Amy Smith 5. Kane Esser Iowa City Civil Service Commission ick VWss, Chair Item Number: IP6. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Customer Service Representative - Revenue Attachments: Civil Service Examination: Customer Service Representative - Revenue � r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (3 19) 356-5009 FAX www:I cgov.0 rg April 1, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Customer Service Representative — Revenue Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Customer Service Representative — Revenue. Oanh Nguyen Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP7. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Housing Program Assistant Attachments: Civil Service Examination: Housing Program Assistant � r most "m CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (3 19) 356-5009 FAX www.i cgov.org March 26, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Housing Program Assistant Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Housing Program Assistant. 1. Nicole Clayton 2. Maria Montes De Oca 3. Harvey Willhelm Iowa City Civil Service Commission ,11-/ Rick Wyss, Chair Item Number: IP8. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Mass Transit Operator Attachments: Civil Service Examination: Mass Transit Operator � r --t.AJL- CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org March 26, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mass Transit Operator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mass Transit Operator. 1. Adam Foster 2. Yichang Xu Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP9. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Civil Service Examination: Water Services Clerk Attachments: Civil Service Examination: Water Services Clerk �r ti y1W®��Il CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX WWW.Icgov.org March 26, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination —Water Services Clerk Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Water Services Clerk. Julie Cotton Iowa City Civil Service Commission r Rick W ssy , Chair Item Number: IP10. CITY OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Ad Hoc Truth and Reconciliation Commission: March 20 Attachments: Ad Hoc Truth and Reconciliation Commission: March 20 March 20,2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes Iowa City Coralville Boxing Club Commissioners present: Louis Tassinary, Amos Kiche, Cliff Johnson, Chastity Dillard, Lauren Merritt, Wangui Gathua, Sikowis Nobiss. Commissioners not present: Chad Simmons. Staff present: Redmond Jones. Recommendation to City Council: No. Meeting called to order: Approximately 6:00 PM. Reading of Land Acknowledgement: Dillard read. Truth Telling: Community Member A (No name given) spoke about experiences they have had with police and how it affected not only themselves but also their family. Commissioner Johnson spoke as a truth teller and shared his experiences interacting with police throughout his life. Commissioner Johnson shared his experience with police officers in his home city, Philadelphia. He also spoke about his experience observing Iowa City police officers operating in his neighborhood, where he observed discrimination towards particular demographics more often than others. He then shared a story in which he had a direct interaction with ICPD resulting in his arrest for what he recognized as racial profiling. Commissioner Johnson also spoke on behalf of members of his gym (ICOR Boxing) who experienced interactions with the police following them to the gym and insisting on lowering the volume of their music and making them feel uncomfortable during their time spent at the facility. Commissioner Johnson was thanked for speaking about his experiences. A discussion followed Commissioner Johnson's truth telling regarding the culture of police mistreatment and white privilege. Katie Christensen spoke on being a member of the trans community. As a transgender athlete, Katie has meant discrimination with USA boxing regarding its guidelines and rules for official and unofficial athlete membership status. After Katie's truth telling the floor was opened up to discussion and questions from other participants. Commissioner Kiche asked how discrimination affected people's businesses, specifically minority- owned businesses. Commissioner Johnson answered the question with his own experience as a local business owner and the reality of the challenges he and gym members face on a regular basis. Commissioner Johnson also spoke on the need for change at a local level. Community Member A spoke about their experience as a business owner and the importance of having support from the city, and the lack of city support going towards minority communities and businesses. 1 Commissioner Gathua spoke about her experience working with the local Sudanese community and the challenges faced by many African immigrants and refugees who were forced to leave their neighborhoods and communities within Iowa City. The Native Partners and the evening's truth tellers took a moment to recognize and honor the stories told.A recognition/honor song was performed. The meeting adjourned at 8:30 PM. 2 0 N b b m b N N N 4 z 0 rA � N rA 0 U o a U U U N rA 04 xw a'� F F l .7 a x a .. m Sr ty� �r IZ, F- M M M M M M F N N N N N N N N N ^1 yw N % L Item Number: IP11. CITY OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Ad Hoc Truth and Reconciliation Commission: March 21 Attachments: Ad Hoc Truth and Reconciliation Commission: March 21 March 21,2024 Draft Ad Hoc Truth and Reconciliation Commission (TRC) Minutes The James Theater Commissioners present: Louis Tassinary, Amos Kiche,Cliff Johnson, Chastity Dillard, Lauren Merritt, Wangui Gathua, Sikowis Nobiss, Chad Simmons. Commissioners not present:None. Staff present: Redmond Jones, Stefanie Bowers. Recommendation to City Council: No. Meeting called to order: Approximately: 6:04 PM. Reading of Land Acknowledgement: Dillard read the land acknowledgements. Truth Telling: The meeting began with a video documenting the aftermath of George Floyd's death that then influenced the creation and role of the TRC. The Native Partners then an opening ceremony. Melinda Salazar and David Ragland spoke on behalf of Think Peace. David Ragland acknowledged the date of March 2"a being the International Day of the Elimination of Racial Discrimination and spoke on his work with the Truth Telling movement. David spoke on the work of the Truth Telling movement and acknowledged/thanked those speaking for the night. Melinda read the agreements. Commissioner Dillard introduced the Truth Telling portion of the meeting with background and expectations of the event. Community member Hanadi Elshazali spoke on her and her's son experiences with the judicial system as a Sudanese immigrant. Hanadi stated she felt that her and her son had no support from the legal system despite various attempts to reach out for clarification, information, and attempts at clear communication throughout the legal battle.Hanadi son was sent to prison despite her efforts to lessen his sentence and understand the charges. She shared she has since found a lawyer willing to help and work on her son's case that may help clarify earlier concerns. This also has led her to believe the legal system failed her and her son due to racial discrimination and stereotypes. Hanadi then accepted questions from the group. Hanadi stated that it is her hope to change the way immigrants are seen in the community. Hanadi continued to share her experience as an immigrant in Iowa City and what it is like adjusting to a new way of life and a new community. Commissioner Kiche discussed the topic of mental health with Hanadi and how it factored into her son's situation. Commissioner Tassinary recommended reaching out to the American Civil Liberties Union. Commissioner Simmons came to the front as the next Truth-Teller. Simmons shared his experience as a 15-year-old when he experienced police officers pulling a gun on him and falsely accusing himself and his friends of being involved in gang activity while playing basketball. Simmons 1 introduced his friend"Big City"who served as a police officer. Big City shared his experience of being a police officer in Chicago for 27 years. Big City stated there have been changes in the police force due to pushes from the community, including improved training efforts for officers. It was stated that it is important to make these institutions feel uncomfortable in order to enact change. Big City also shared his belief that it is important for communities to hold each other accountable and that there is a need for systemic change. Commissioner Simmons then asked Big City about his experience being an officer as a black man. Big City shared the difficulties he faced as an officer along with some positive experiences he gained from the job. An audience member asked Big City when he retired which he answered 2020.This led to a follow up question of what the police force was like before vs. after George Floyd's death. Big City said the event caused a rift in the police department and the community as a whole. Commissioner Simmons commented on the challenges of the system that uphold these acts of violence and the need to create an environment capable of change. Commissioner Johnson asked Big City how the system manages people who speak out against it. Big City said it comes with challenges due to legal barriers put in place however there are opportunities for people to come forward and speak on their experiences. Discussion with Big City about his experience on the Chicago Police Department and working with the Chicago community continued. There was an interruption to the truth-telling event that that was followed up with a Healing Circle lead by the Native Partners. The meeting adjourned at 9:40 PM. 2 O N b b b b ti N W �r H AG�II � Q V o a a N � wN A ZZ 073 E E N Q a a E � N x A <C F.r ..w .iw FGs7 Mto M M — N N N N N N N N N II 'l lI L7 T W G w W m Item Number: IP12. CITY OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Historic Preservation Commission: March 21 Attachments: Historic Preservation Commission: March 21 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION MARCH 21 . 2U24 -5:3UPM— FORMAL MEETING EMMAJ. HARVAJHALL, CITY HALL MEMBERS PRESENT: Margaret Beck, Carl Brown, Andrew Lewis, Jordan Se||eogren. Noah Stork, Deanna Thomann, Nicole Villanueva, Frank Wagner, Christina Welu- Reynolds MEMBERS ABSENT: None STAFF PRESENT: Jessica Bristow, Ju|iSeyde||'J0hnsOn OTHERS PRESENT: Christopher Munoz CALL TO ORDER: Se||ergrencalled the meeting 10order u1S:80p.m PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS: HPC24-0006:435 Rundell Street- Longfeltow Historic District (garage alteration and new additio0 Bristow stated this house is in the Longfellow Historic District and is a Moffitt cottage. It has a characteristic chimney, the dormer they think is original as well because it's similar to many other dormers onMoffitt cottages, and i1also has aMattached garage that iaoriginal t$the house and was built atthe same time asthe rest ofthe house. The project iSt0nOnVedthegar88einto |ixingopece. Bristow noted historically alot nftimes people would just remove the garage door, put inawindow, and leave the driveway. She showed acouple ofexamples ofhow these houses have been converted elsewhere. However, Iowa City Code does not allow that anymore stating they can't have adriveway that's just infront ufthe habitable part ofthe space, the driveway needs tVlead tUalegal parking space. Bristow shared another more recent example on Rundell where when they wanted to convert it. Because they had additional space in the rear yard and off the alley, they were able to convert it to a living space, remove the driveway and add a garage off the alley instead. From a historic preservation point ufview, they treat itaoanaddition, oothey want it t0match all the horizontal lines and all the siding and trim, etc. Bristow noted this house at 435 Rundell Street does not have an alley off the back and also has atiQht lot so there's no way to make a driveway, go around the house to the rear and add a driveway back there. Therefore, as a part of this project, when they remove the parking in the garage to make it a living space, they will need tohave the Board ofAdjustment towaive some ofthe parking requirements and parking standards. The Board of Adjustment can do this if they get approval from this Commission for their project. 0riStovvnckeditvvi|| he|pretainthehistohooherocternfthahnusevvhichisenOiher requirement for the Board nfAdjustment tnmake this special exception. The owners presented tostaff aproposal ioretain the look 0fthe garage and asking for approval to HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 2 of 12 replace the garage overhead door with a wall that looks just like it and so the driveway will remain but there will no longer be an overhead door but there'll be a wall with a wood panel over it so it'll look just like the garage door. For this Commission, the extent of the approval is approving the removal of the garage door and the replacement with a wall that resembles the historic door. From a historic preservation point of view staff would recommend approval of that because it retains a historic character of the house. Bristow showed one of the renderings that showed how the exterior siding and trim will match the door. Bristow stated the additional part of the project is behind the house where there's a little L created by the body of the house in the back of the garage, they have a porch there now and they want to create an addition. She showed the plan with the wall set in to retain the corner of the house, there is no eave overhang on that side of the house so they've stepped it in just a minimal amount to comply with the guidelines and fill in that L. Bristow explained they did notice during the project review that a three-foot landing will be required at the rear door per Code. She showed a plan drawing of the garage space, with the wall infill and retaining the existing window. They will have steps up from that garage space into the main portion of the house and they're using it to expand their kitchen. The addition will have a door on the back and a window on the side. The guidelines related to this are the same guidelines we have used for other additions. If they had a historic garage door it's recommended to retain it but in this case it would be acceptable to replace it with a wall that looks like it because of what the scope of the project is. Regarding windows, if they were relocating an opening, they could consider the garage door an opening. If it is being relocated, it should not detract from the overall fenestration pattern or opening pattern. In this case, by filling that wall with something that looks like the garage door they would be following that guideline. Bristow noted it doesn't come up often to remove a door from the front of a house, whether it's a garage door or a passage door. The Secretary of the Interior standards, which are section 10, in the City's guidelines, the historic character of the property shall be retained and preserved. In this case they're not removing historic materials or features that characterize the property and by doing this fake door wall they're following that guideline because they're reusing the space and still retaining the physical, historic character of the exterior. Additionally, exterior alterations shall not destroy historic materials that characterize the property and they're not removing the garage just changing the use of the space on the inside. With the addition, there will be a window similar to the other windows on the house and a craftsman style door. They are retaining the horizontal lines on the house and extending that eave with the body of the house. Bristow showed an updated plan that shows the stoop out the door and the stairs that go down to the side. She showed the expansion of the building footprint, the matching of the horizontal lines and that they're using the same palette of materials. Bristow did note she would recommend that that roof slope match the dormers. If the dormer is too flat,they could add a little bit more slope to that to make it work a little better. Roof overhangs, soffits and eaves are matching on the addition as well as is the siding. Bristow stated there are some guidelines about doors, retaining the corners, matching the roof pitches and matching windows. She did note she has not reviewed the window product or the door product for the addition and so would add that as a recommended condition that it's submitted for review, but otherwise staff would recommend approval of this project. Christopher Munoz (435 Rundell Street) is the homeowner and has worked with staff to share what they are trying to do and to hopefully stay within the guidelines. Brown asked about the inset for the corners and that in the back they're not coming in the six inches and just infilling how does that fit in terms of the guidelines. Bristow replied in-setting from the side is something that will help with how it is viewed from the front looking at it from the side. On this building, because of the fact that's the gable end, it's easy to set it in. If they set in on the back, it's going to HISTORIC PRESERVATION COMMISSION March 21, 2624 Page 3 of 12 make them have to do a jog in the gutter and that roof edge, so it is actually just easier to make it align. There is also no issue with visibility of the addition since that's totally on the back and so that's why they would recommend only setting it in on the side. Similarly, dormers have some set-in requirements, it's required that a dormer for instance is set in three feet from the roof edge but would still align with a wall along the front. Architecturally it works out better to align with the rear wall but set in on the side. Thomann noted it seems like Bristow has seen projects like this before, where they convert the garage and then there's still the driveway leading to the garage. When this is done, is it common for people keep their cars on that pad of cement or do they usually keep the car in the back of the house someplace. Bristow replied that with most of these, especially if they are having the access problem, they would tend to keep their car on the driveway. She noted at least two examples on the other street where they regularly do park there and they legally can if the parking spot is grandfathered in. Munoz commented that the width of Rundell Street is huge so he wishes they could have more yard than street but there's plenty of parking on the street. Sellergren asked regarding the guidelines is the reason that they're retaining the garage doors specifically so that they can keep the driveway or so that they can retain the look of the house with the attached garage. Bristow noted that is something for the Commission to discuss but that it is about retaining the historic appearance of the attached garage. Munoz stated he is not sure when the rules were changed but on many of the conversions of the Moffitt houses, the garage conversions, they don't see that the garages were retained. There's windows and they got that exception because they've created parking on the backside but is there an example of one where they retain the garage. Bristow is unsure, partly because since the District has been made it's a little bit more difficult to do that and it has a lot to do with the Code requirement. Thomann noted this is creative thinking and thinks it's great that they want to keep the look of the garage. They'd probably prefer to have windows in there but it's a Moffitt house and it's still going to look like a Moffitt house and she appreciates that. MOTION: Wagner moves to approve a Certificate of Appropriateness for the project at 435 Rundell Street as presented in the application with the following conditions: window and door product is approved by staff and the rear door, stair, and landing are located on the rear of the house. Villanueva seconded the motion. Sellergren raised the point that she thinks retaining a fake garage door is kind of a silly requirement, especially considering that on examples of similar homes, even though the driveway has been removed, the home's still fine with windows. She is wondering if the property owner prefers the windows and if that's the case could there be any exception that Historic Preservation could make to allow that. She just thinks sometimes these guidelines can get in the way of public opinion of historic preservation and she wants to make sure that they can be somewhat flexible in situations like this when appropriate. Bristow stated that doing it this way allows them to do what they want and it allows HPG to retain the historic character that they want to retain. Wagner also noted the limitations of the lot size. Bristow agreed noting that they would completely lose any chance of parking on the lot if the garage door was removed and it became windows instead because they would have to remove the driveway. Sellergren asked about the Code requirements and is retaining the garage door look to keep the pavement to accommodate what Code is protecting. Bristow confirmed yes, it is mostly a code issue HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 4 of 12 but also from a preservation point of view this would be the preferred way to do it. Stork asked because the Commission doesn't really concern itself with the interior if they could approve a future owner turning the garage door back to functional. Bristow acknowledged that is a possibility. Sellergren stated her concerns come from the place where fake garage doors or fake chimneys seem unnecessary and she is just for function over form. A vote was taken and the motion passed 9-0. HPC23-0057: 410-412 North Clinton Street- Local Historic Landmark(rehabilitation plan): Bristow explained this property is located west of the Gilbert/Linn Historic District or Northside Historic District. It's the Cochrane-Sharpless-Dennis house. This property was locally land marked as part of a development project that will soon come forward. Basically what is happening is the historic house is from 1865 with a little addition that was built before 1899 and there is the 1965 apartment building. Next to it is another historic house with another historic house behind that and both of those houses will be demolished to make way for a new multi-family building. Part of the development agreement is allowing the other houses to be salvaged. They will also be taking down the garage on the landmark property and a portion of the development will cross the back portion of the landmark property. Bristow reiterated this was all part of the development agreement. There are two additional parts beyond the fact that they must salvage the historic house, they also had to create a comprehensive rehabilitation plan for the exterior of the landmark property, which is really needed. There is the agreement that the Commission will end up reviewing the portion of the development that crosses across the back of the landmark property, similar to what was done with the Unitarian Church. The previous iteration of this Commission worked through this with the developer and the City to come to this agreement and Friends of Historic Preservation also commented on it. Bristow showed a preliminary look at the development that will go next to the locally landmarked property, it will be a multi-level apartment building with underground parking that comes across the back of the landmarked property with upper floors of apartments. She added the existing 1965 apartment building will remain. As part of this process Bristow went to the property and documented it and provided the owner with the City's suggested rehabilitation and the guidelines that concern that. This guidance was attached in the staff report in its entirety. The owners then came back with a plan. The biggest area of work needed is the masonry, it has 1865 masonry so it's really soft. Staff will review the means and methods for the mason, that's not something that they normally do with a contractor, but they want to make sure they're not using power tools without experience and to make sure that they're using the correct mortar as well as other concerns with historic masonry. They will also review the brick match to make sure that it's an appropriate match, because there will be some bricks that will have to be replaced. Bristow noted over the years there's been some inappropriate masonry work done here so they will try to clean that up as best they can.Also with the stone foundation there's some areas without mortar and that needs to be fixed. There's a lot of wood that needs repair as well and they will match things that are too deteriorated. There are internal gutters and they've been leaking over time so there's some extensive wood rot and they'll be looking at the gutters. The roof does have a historic metal roof right now and there's no thought that it is to the point where it needs to be replaced right now. She would expect that the internal gutters probably need some new pans, but the proposal is to reline them with EPDM. There are some brackets missing or broken and those will be repaired. There are operable historic shutters installed in the correct place and the missing one will be recreated to match. The windows will HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 5 of 12 be repaired, all of the windows will have storm windows to protect the windows. The front door was in good condition except for a little bit of deterioration on the bottom so it was recommended that they repair it and actually retain the screen door if they can. The schedule for these repairs is now through July, they will work on all the exterior wood, then begin working on the windows and start looking at the roof and the gutters. The chimney is parge-coated brick so they'll just make sure that it's intact and it's not cracking. The masonry work would happen later in the year after staff has reviewed how they're going to do the work and any brick matches. Part of the development agreement is that the rehab for the historic house must be completed before they get their occupancy permit so that is provides the guarantee that it will be completed. Staff does recommend approving this as long as the masonry proposal is reviewed and the brick is also reviewed. MOTION: Beck moves to prove a certificate of appropriateness for the project at 410 to 412 North Clinton Street as presented in the application with the following conditions: the masonry proposal is reviewed and approved by staff and any replacement brick match is reviewed on site by staff.Brown seconded the motion. A vote was taken and the motion passed 9-0. CITY PARK POOL PLANNING: Juli Seydell Johnson (Parks and Recreation Director) is here to give a quick update on what's happening with City Park pool. The first step was to choose the project consultant team that was done. They've assessed the current condition of the pool and last summer Council had a presentation and decided that it was to the point where it couldn't be repaired, and they should go forward with replacement. That went into Phase One of public input, which included idea generation sessions that were open to the public and online option, then focus groups, and that's been completed. That led to four concept designs which went through another survey, both a statistically valid random survey and an open public survey and a public open house. The results of those surveys will be presented to Council at a joint meeting of Council and the Parks and Rec Commission on May 7 from 4pm to bpm here in the Council chambers. They hope to move forward for construction in January through December of 2025 so there will be one more season of the current City Park pool and then it would close for demolition and construction. Seydell Johnson noted the goals of the project have not changed since they started down the road of hiring consultants for the project in that they're looking to have a new pool that will provide community recreation experiences to a wide variety. They heard the words multicultural, multi-generational options in the pool and to provide increased independent accessibility. The current pool meets ADA standards barely but you have to use a pool lift, it's not independent access into most of the pool. More goals were: designs to provide shade in several areas on the deck and in some of the water area, to provide design and operating efficiencies that support the City's climate action goals, to maximize the efficiency of lifeguards, they have enough lifeguards now but there's a shortage of them across the country so they want to have options as they move into the future of how this thing will operate. To promote the vision of every child learning how to swim, swimming lessons, and teaching everyone to swim is a very important part of what they do in Parks and Recreation. Welcome users of all backgrounds, especially through the bathhouse and locker rooms, evaluate the proposed potential of merging the outdoor restrooms and indoor shelter that's available in City Park into the same structure as the City Park pool building, and limit the construction area generally to within the fence line of the current pool. Seydell Johnson noted they had really strong input from the public not to mess with any of the trees, which they really don't want to do anyway, and they're also not planning on adding any parking. But that really limits some of what they would do in any kind of renovation because they don't have any additional HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 6 of 12 parking. She also wanted to mention that the pool proposal has its own website page at the City website so one can always go here and get the updates of where they're at and what they're doing. Regarding phase one, public input, they've had tremendous public input throughout this whole entire process. They did open houses where people could come in and give all sorts of ideas, they had 35 people come during an afternoon session, but 460 came that night, which was a great turnout and great diversity in the crowd in terms of ages, family makeup, different nationalities, etc. a good cross section of the community. 327 additional people took advantage of the open house online. After that they did focus groups, people applied who wanted to be involved in the focus groups and were chosen based on a specific balance in the focus groups so that it matched as closely as they could to the City's demographics. They were also looking to have both swimmers and non-swimmers, people with kids, people without kids, people who like to come and sunbathe, people who like to come lap swim, and people who like to do aqua fitness. In the end, the process involved Seydell Johnson, one of the Parks and Rec Commission members, one of the leaders of the Back to the Future group, and a couple staff members. They used a huge spreadsheet and did all the selection for the focus groups without any sense of who the person's name was or their address. They had 327 people register for the focus groups, 227 were selected and invited and they hosted 14 different in person focus groups. Of those 227 invited 137 actually came those evenings and participated. If someone was chosen to participate in a focus group and didn't attend they were given an option to do an online version.Additionally if someone applied to be in a focus group and weren't selected, they got the online version so well over 1000 people participated in these first two parts. That led to the summary and the priorities from the phase one input and is what guided the four option designs that they came up with. Seydell Johnson stated the four option designs are going to sound very close to the project goals, they heard people wanted to maintain the park-like setting and maintain kind of the historic look of the pool and the open space of the pool. They wanted a multi-use, multigenerational space. People like to do a lot of different things, but generally in the same spaces so they were looking for ways to come to the pool, do their thing and not be bothered by the other user groups. Of those separate activity areas, zero depth entry was one of the big priorities that they heard, meaning a beach front type entry into all areas of the pool, not just the kid area. Shade was another priority, and it's interesting because they heard both people wanted shade and they wanted areas to sunbathe, so the plans come in with both of those. They heard both strongly 50-meter and 25-meter lap lanes and they're still trying to figure that out. People wanted both low and high diving boards and wanted the diving boards more than slides or other amenities such as that, and a children's play area that was left kind of open ended for what that might be. Seydell Johnson moved onto showing the four designs that were created out of feedback given. All four of them include a reworking or a rebuilding of the bathhouse and the entry house. It includes separate male and female locker room spaces, but with more privacy spaces within those locker room spaces, and also two single user restroom shower spaces right in the center behind the entrance so that one doesn't have to identify male or female, they can come in and use a single user space. Or if it is a small group of family or an adult that needs help with care they've got those single user spaces. It also includes an indoor programming space, kind of a small classroom space, that could be used during the pool season, but it would be heated and can be used throughout the rest of the year for an indoor park shelter or recreation programming needs. They also added the two outdoor restrooms that would replace the current outdoor restroom that's in upper City Park which is nearing the end of its serviceable life. This also separates out the filtration and mechanical and chemical areas, right now those are really close to all the public areas and a lot of it is underneath the current bathhouse which gives a confined space entry for staff, which is pretty dangerous so it moves that to a separate building away from the public uses near the diving well. All of that happens with all four options and that's the top safety concerns as far as the operating and of how can they provide a more inclusive entry, more HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 7 of 12 inclusive restrooms and locker rooms situations. Moving next to the differences between the four concept designs, they categorized each based on project goals, what's the cost of the estimate, what is the bather load, or how many people would be would be able to swim in the pool at any one time(interestingly the current pool has a bather load of over 1000 and on a really busy day they have around 400 so they aren't anywhere near the bather capacity of what that pool could be), separate programming areas, children's activity area, the zero depth entry, 25 meter lap lanes, 50 meter lap lanes, 50 meter lap lanes available all day (currently they're only available during designated lap swim periods earlier in the morning and then over the lunch hour), high and low diving boards, deck space for chairs and sunbathing, additional shade, minimal tree impact and design within the current fence line and the new bathhouse. All four concept designs meet several of those criteria right off the bat so no matter which of the four is chosen it will have a lot of those things. Seydell Johnson noted they are still working on how to incorporate the 25-meter lap lanes, but they have a commitment that it's going to happen in some way, whichever pool concept ends up getting chosen. Option A shows a fairly large zero depth entry area and that would be the zero depth children's play area. Then it has a current channel, not really a lazy river, but a current channel which has moving water to play in or to walk in or to do exercise in. The zero-depth play area is connected to the six lap lanes and then a separate diving well. Why a separate diving well, Seydell Johnson noted one of the goals is climate action and less water and by moving it into a separate dive tank it greatly reduces the amount of water, about 30%-35% less water in the first three options compared to the last. She stated it's not just the amount of water but also lets them size all of the mechanical systems and use much less chemicals and all that makes everything a little more cost effective. Also, the neat part about these dive tanks is it also has stairs to get into them so more accessible for people to get in and out of the dive tank which will be really popular with aqua joggers or aqua fitness folks. Also, if this is widened a little bit it could become that short course lap lane. Option A is the second most expensive option at $18.39 million, has a bather load of 975, which is slightly less than the current pool but not much, uses 34% less water than the current pool. The only thing this doesn't meet in those goals is that 25-meter lap lane. Option B is somewhat similar in that it has the zero-depth entry, but it's now a separate pool. Option B shows it as three separate pools instead of two with a children's activity area that has small playground type structure in it, it goes from zero depth up to about three and a half, maybe four feet at the other end and has stairs as well for an entry. Option B has the lap lanes as a separate six lane lap lane and then the diving well remains separate and everything about the dive tank is the same. Having the three separate areas would help with a lot of operating issues and have a lot of operating enhancements. This option would take the least amount of lifeguards of all the options. Additionally, Seydell Johnson wanted to mention that in the first three options the 50 meter lap lanes are three and a half to five feet deep so one could walk the entire distance and the water walkers and water joggers can do that during an open swim period of time, two or three of them would still be designated as lap lanes, and the rest would be open space for just the general public to use. Option B again does not have the 25-meter lap lanes, one could swim perpendicular to the 50-meter lap lanes, that would be probably okay for recreational but it's not quite the 25 meter. However, it is shallow so people can stop and turn hallway, they just wouldn't have the hard surface to kick turn on. The other benefit for three separate areas is that there are little fecal accidents that happen occasionally and in this situation they would just have to close one of the tanks and could keep the other two open. That also provides if one had other maintenance issues, one could be closed and it would be possible the others open, additionally, it might be possible pre/post season to keep the lap lane pool open possibly longer with fewer staff and have the other two close. Option B would provide a lot more flexibility of how it could operate. Option B has everything except the 25-meter lap lanes shown at this time, it's a little cheaper than the first option, it HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 8 of 12 has a little lower capacity, and uses 39% less water than the current pool. Option C shows an L shaped pool and this is as close as they got to what people asked for that wanted to keep the exact same pool design, but with a zero depth entry. Instead of having the two wings like the current pool, this has one that allows for the zero depth entry and that would move the play structure to that part of the pool. That then connects to the six lap lanes. The diving well remains separate, once again because they feel like that is important to the water savings. Option C hits everything except that 25-meter lap lane which they are still trying to figure out, this option has the most water savings of the three options and about the same cost. The final option should look really familiar, it is essentially a rebuild of the same pool that they currently have, the only change is that it does have entry stairs in that top left corner and it's kind of covered by the shade structure. This option doesn't have the separate program areas, it doesn't have the children activity area, it would still have the wading pool that is currently there but no play features, it doesn't have the assessable zero depth entry. They show this option because people really wanted to see what it would take to do exactly the same pool and it is the most expensive at $19.56 million with no water savings. Seydell Johnson noted that all four options were out for public survey through March 8 but she doesn't have the results of the survey yet. They also did a random, statistically valid survey and 4949 received that invitation via a postcard in the mail, it was provided in four languages beyond English and interestingly they had 68 people fill it out in languages other than English. Over 1000 people did the open survey so the consultants say they have enough in the random one to make it statistically valid. They have plotted the addresses of the statistically valid survey that were returned and they have really good representation from all areas of the City.All the various surveys, forums and open houses will inform the staff recommendation that will come back to City Council on Tuesday, May 7. The decision by Council would likely be two weeks later at their next meeting if they're ready to do it at that point. Seydell Johnson noted also that when they begin to move forward with any of the four options there's still refinements to be made as they move forward. Budget considerations are probably going to help trim some of the things in the end result and they might also run into unknown site conditions so there's still a long way to go with whichever design is chosen. Sellergren asked what the reason is that the zero depth is not possible in the historic model. Seydell Johnson explained because of the site, they'd have to shift the lap lanes to the left and make it come off one side, instead of both,they can't have it come off both sides and have the space that they need on the deck as one of the project goals is to keep the project essentially within the fence line of the current pool. Stork asked if there wasn't a thought to rotate it slightly, to rotate the footprint. Seydell Johnson stated they actually went through about 64-72 different variations of trying to make everything fit and these are honestly the best four options that they came up with after that long process. Sellergren asked in the second model could the width of the pool be expanded to 25 to accommodate. Seydell Johnson replied possibly, that'll be part of a budget condition. Right now they're showing six lap lanes, there's been some public interest in eight but each additional lap lane is about a million dollars more and then there would be less water savings and less of the other project goals too. They are also concerned that they probably won't have the deck space that people are asking for, to move around the pool. Beck asked about the water leaks of existing pool, where does the water go. Seydell Johnson HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 9 of 12 explained most of its going down the storm drain, they do know that it's being captured underneath and going out a storm drain but it's likely some of it is absorbed into the ground underneath and probably finding its way to the river. Stork asked about the water savings, how is that measured in terms of environmental or financial. Seydell Johnson explained they measure it in terms of pounds of co2 that it would save and options A through C would give about 7767 less pounds of co2 per season. Stork asked if that was electricity to clean the water and Seydell Johnson is not sure exactly what it measures, she got the information from sustainability office. But it would mean they would have smaller pumps, smaller electrical use, smaller amounts of water, smaller chemical uses etc., it's much more than just the gallons of water. Beck asked if entrance prices at City Park pool would go up with the new pool. Seydell Johnson replied probably not, it hasn't been something they've been tasked with looking at. She did note its probably time for them to incrementally go up soon. Seydell Johnson noted she thinks there's a real intent that they want to keep the keep the feel of what City Park has been for so long, and that it's a community gathering space and open and welcoming to all and just want to expand that part of it but keeping that tree lined atmosphere. Sellergren noted on behalf of historic preservation do they have any plans to mark the historic pool. Seydell Johnson replied yes, and that's actually one of the main reasons they chose the architectural team that they did. They've done some really neat things in terms of marking the history of the sites they've worked on and being really cognizant of how to showcase that and capture that. She doesn't know what that will look like yet. Sellergren asked if that is something that historic preservation could be consulted on in terms of if there was some kind of plaque that went up. Seydell Johnson agreed that could be one and did share there might be a Herky coming that's in honor of Ned Ashton,who was the original lead engineer for that project. (Wagner left the meeting} REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect-Chair and Staff review HPC24-0010: 1031 East College Street- East College Street Historic District(roof shingle replacement): Bristow stated this is an addition project previously reviewed by the Commission that completed work without permits and one of the conditions of the violation was they needed to submit an application for review for the roof that they replaced. They did replace it with an appropriate material, and it was asphalt shingles before so they've approved that as a certificate of no material effect. HPC24-0013 504 East Bloomington Street- Local Historic Landmark (roof shingle replacement)' Bristow noted this is a more recent local landmark and it will also have roof shingles replaced. It's also going to have a little brick work done as well eventually but that'll be a separate approval. HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 10 of 12 Minor Review—Staff review HPC24-0004: 812 Church Street-Goosetown/Horace Mann Conservation District (replacement of vinyl windows with metal-dad wood windows): Bristow stated this was a project that came before the Commission a while back where this house had a little addition and a deck and there are some historic windows and some vinyl windows and the rest of the vinyl windows are being replaced with a metal clad wood window to match what was approved for their addition so it won't have any vinyl anymore on the windows. HPC24-0008: 827 Dearborn Street- Dearborn Street Conservation District (new front steps): This house on Dearborn is getting new front steps. HPC24-0009: 921 Dearborn Street- Dearborn Street Conservation District new front step and stoop): This house also got new front steps. Intermediate Review—Chair and Staff review HPC24-0003: 1530 Sheridan Avenue- Dearborn Street Conservation District (new rear deck): This house is on the corner of Dearborn and Sheridan and while a deck can be reviewed by staff when it's behind the house, it's hard to do that on a corner. Because it's in a conservation district, it was reviewed with the Chair and staff instead of bringing,it to the Commission but they made sure that the railing followed the guidelines and they reviewed the stoop and steps. The Commission had made a staff approval version of a stoop and step and the key to that is it has some elements of a porch because it is designed to go on the front. So things like the railing posts will align with the posts below and they'll be doing that with this as well. Right now they have a little deck with some steps, with the new one they'll have a square landing and it will be set back from the corner. They'll have the deck and a straight run along the side of the addition and a larger area of the deck back where they don't currently have a deck. So they'll have a little bit more usable space behind the house. Bristow explained it was an intermediate review because it's very visible from the side street. CONSIDERATION OF MINUTES FOR FEBRUARY 8 2024: MOTION: Thomann moves to approve the minutes of the Historic Preservation Commission's February 8, 2024, meeting with correction that Thomann's house is three blocks from Pagliai's and not one block. Beck seconded the motion.The motion carried on a vote of 8-0. COMMISSION INFORMATION: Sellergren wanted to let everybody know that City Council's hearing on the Pagliai's landmark designation will be April 2 and is open to the public, Commission presence is appreciated. Her, Thomann and members of the Friends of Historic Preservation have made an effort to create a case for why the building deserves to be landmarked and that includes a letter from the Northside Businesses Partnership, and to some degree partnership with Iowa City Downtown District. They've just really been doing their best to make sure that City Council knows how important this is and any public support that can be drummed up in the meantime will be very appreciated. Thomann noted Sellergren has been doing a lot of work trying to go out and talk with businesses, to HISTORIC PRESERVATION COMMISSION March 21, 2024 Page 11 of 12 see if they're interested in signing this letter that says that they support preservation efforts for the Pagliai's building and it's quite a list. If any others on the Commission are interested in taking one or two businesses and talking with them she has a little letter that's written up that would really be helpful. If interested let her know. Bristow wanted to remind all it's now possible to register for the Preserve Iowa Summit in Mount Pleasant June 6 through 8. They have changed the day so that the CLG (Certified Local Government) forum is on the Saturday, and it is a flat$10 fee for that day because they're providing lunch. She noted it's a good place to meet people at the State and meet people from Commissions elsewhere to learn things. She will be there because she attends the whole conference. As a member of the Commission, if they wanted to attend the whole conference they certainly can it's just going to cost about$100 to register and the City doesn't have the funding pay for Commissioners. She encourages as many of them that come for that one Saturday as possible to do so as it would be good to represent because usually it's just her from the fifth biggest city in Iowa. Beck noted as one of the Commissioners whose term ends in June she was wondering if she wanted to be considered for another term or find replacement or when do they have to start worrying about that. Bristow explained the City will basically post the position and there will be a deadline to apply and you will need to apply by that deadline. Bristow also wanted to mention the work plan, after they're through with the Pagliai's landmark designation through Council it might be time to start thinking about some of the other subcommittees and other things and how the Commission wants to move forward with the work plan. ADJOURNMENT: Lewis moved to adjourn the meeting. Beck seconded.The motion carried on a vote of 8-0. The meeting was adjourned at 6:45 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2023-2024 TERM 4/13 5/11 6/8 7/13 8110 9114 10/12 11/9 12/14 1111 2/8 3/21 NAME EXP. BECK, 6130/24 X X O/E X X X O/E X X X X X MARGARET BOYD, KEVIN 6130/23 O/E X X — — — — — BROWN, 6/30/26 X O/E X X O/E X X O/E X O/E O/E X CARL LEWIS, 6/30/26 — — X X X X X X X X X ANDREW SELLERGREN, 6/30/25 X X j0//E X X X X X X X X X JORDANSTORK, NOAH 6/30/24 O/E X X X X X X X O/E X X THOMANN, 6/30/26 X X X X X X X X X X X DEANNA VILLANUEVA, 6/30/25 X X X X X X O/E X X X X X NICOLE WAGNER, 6/30/26 X X X O/E X X X X X X X X FRANK WELU- 6/30/25 X O/E X O/E X X X X X X X X REYNOLDS, CHRISTINA KEY: X = Present O =Absent OlE=Absent/Excused -- = Not a member Item Number: IP13. CITY OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Human Rights Commission: March 26 Attachments: Human Rights Commission: March 26 Draft Minutes Human Rights Commission March 26,2024 Emma Harvat Hall Commissioners present:Jahnavi Pandya, Doug Kollasch, Kelsey Paul Shantz, Mark Pries,Vianna Qaduora. Commissioners absent:Sylvia Jons,Roger Lusala, Elizabeth Mendez Shannon. Staff present:Stefanie Bowers. Recommendation to City Council: No. Meeting called to order:5:33 PM. Native American Land Acknowledgement: Pries read the Land Acknowledgement. Public comment of items not on the agenda: None. Approval of meeting minutes of February 27,2024: Pries moved,and Paul Schantz seconded. Motion passed 5-0. Updates on Outreach and Engagement by the Police Department:One representative had an all-day training and the other had a previous commitment in the South District. An update will be provided at the April meeting date. Presentation by Lulu Merle Johnson Exhibit: Rebecca Conrad introduced the project and opened the presentation with some of her background and general information on the project and those involved. Lulu Merle Johnson is a good fit to be an eponym for the project because the former eponym, Richard Mentor Johnson, had a problematic past. Sonya Jackson (niece of Lulu Merle Johnson)spoke on behalf of the project and introduced the sculpture that represents the project.Sonya gave some history on Lulu Merle Johnson's time at the University of Iowa earning her doctorate and what came after that in her career as a scholar. Lulu Merle Johnson and her family were pioneers in Iowan history. Rebecca touched on Lulu's impact on black history in education and black history as American history with her course "The Negro and American Life'which she taught before there was a big push in the civil rights movement or desegregation in education. Presentation by Community Transportation Committee: Maria Jose Plata-Florez spoke on concerns about the lack of bus services on Sundays and the possibility of extended hours of operations for the busses that currently operate. Dawn Pawlowski spoke on their reliance on public transportation and their concerns with the lack of a larger printable maps for the various routes that list street names,and clearly marked stops.An additional concern was the unreliability of the app and websites and the fact that some people may not have smart phones. It is suggested to include a general bus schedule that can be posted at the bus stops along with the stop numbers being clear at the stops and on the app. 1 William Denny spoke in support of more accessible transportation efforts. William suggested a variety of language options being implemented in the bus app and at bus stops. William also mentioned that there is a lack of convenience in the scheduling of the bus routes,where the primary stops are all downtown with additional wait times and bus rides to get anywhere outside of that area. Audrey Keith spoke in support of creating a public transit advisory commission. Audrey's work as a job coach in 2014 highlighted the problems still faced by many people today who rely on public transportation after typical business hours, but taking the bus isn't an option.Juann Lee spoke as a daily bus rider and stated the need for structures and seating at bus stops for other daily riders,who typically consist of elderly people and individuals with disabilities. Victor Fontanez presented a PowerPoint for the creation of an Iowa City Transit Advisory Commission. Fontanez started with the general responsibilities of a transit advisory commission and how this commission is relevant to the Iowa City community.The presentation focused on the various demographics using the transit system and the accessibility to under-represented riders.Other Transit Commissions(Wausau(WI), Edina (MN),Sun Prairie(WI),and Eau Claire (WI))were presented as an example of how a commission like this would operate and perform in the community.The presentation mentioned potential benefits of better operating public transportation, including high priority actions like the City's climate goals. The Human Rights Commissioners then asked questions regarding the presentation and where these ideas have been shared. It is hoped that the Human Rights Commission's support in creating support for this endeavor will assist in finding additional members. Commissioner Pries showed support in the idea of busses operating at night and acknowledged the lack of accessibility outside of the downtown/west side hub where many busses start and end their route. Commissioner Paul Shantz asked how this commission could operate at a county level and if there was consideration on that scale of operation.Victor stated there has been communication with surrounding communities and that it is believed Iowa City could be a leading force in the county-wide issue of public transportation. Pries motions to support the creation of an Iowa City Transit Commission and Pandya seconded.The motion passed 5-0. Racial Equity and Social Justice Grant:The current rubric used to judge grant requests was discussed. Commissioner Pandya suggested changing the scale to be out of 100 rather than 35. Commissioner Pries asked about the possibility of a longer period to review and score each applicant. Commissioner Paul Shantz mentioned focusing on communication and priorities amongst the commission in order to increase transparency for applicants wanting more information on the grant and the commissions review process. Commissioner Pries believes that without an increase in the total amount of the grant there will have to be an adjustment to the maximum grant per organization,due to the increase in applicants. Commissioner Kollasch agreed and suggested a decrease to$20,000 max grant per organization.Commissioner Paul 2 Shantz then stated that by decreasing the amount it may limit the number of projects that might be possible. Paul Shantz suggested having clear communication to applicants that projects between $10,000- $20,000 are typically funded as to not limit projects that may need more money.Commissioner Pandya agreed to put together a new rubric out of 100 rather than 35 with suggested, possible budget changes to review at the next meeting.Commissioner Kollasch will be presenting the recommendation to the City Council on April 2. NCJC Gala:Staff reported the City's table is full for this event. Disability Health&Safety Expo:Staff will send out an email to Commissioners to see if anyone is interested in serving on the office's table for this event that runs from 2-4:30 PM at Robert A. Lee Recreation Center. Funding Request:Coralville Asian Festival:The Commission would like more information from the requesters.Staff will reach out the organizers to request an itemized budget for the event and to see if there are any similar events being held in Iowa City. Trans Day of Visibility Proclamation and Event: Kollasch read the proclamation he authored and submitted to the Mayor and also spoke on community events being held. Committee Updates:Commissioners will send any updates to staff to distribute to all members. Announcements of Commissioners:Commissioners will send updates to staff to distribute all members. Announcements of staff: None. Adjourned:6:58 PM. The meeting can be viewed at httos://citychannel4.com/video.html?series=Local%20Government. 3 N N b N N N O V N Q� h N W M N N N b cp o � v � W � E c ry X Q X X X Q X X X N M G N R W W N N N N N N N N N y C y d L y it. N O Q'I Q N G W G G w R R w w R o y ti m R T R Item Number: IP14. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 4, 2024 Senior Center Commission: March 21 Attachments: Senior Center Commission: March 21 Preliminary Minutes March 21, 2024 MINUTES SENIOR CENTER COMMISSION March 21, 2024 Assembly Room, Iowa City Senior Center Members Present: Lee McKnight, Nancy Ostrognai, Angela McConville, Jay Gilchrist, Warren Paris, Betty Rosse Members Absent: Tasha Lard Staff Present: Kristin Kromray, LaTasha DeLoach Others Present: Ben Clark, Shawn Bradbury CALL TO ORDER: The meeting was called to order by Gilchrist at 4:05 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE FEBRUARY 15, 2024 MEETING: Motion: To accept the minutes from the February 15, 2024. Motion carried on a vote of/0. McKnight/Ostrognai PUBLIC DISCUSSION: None. EXTERIOR PROJECT UPDATE: Ben Clark and Shawn Bradberry from the City of Iowa City engineering department discussed the ongoing exterior project. Clark noted the current project is for tuck-pointing and rebuilding the top edge of the building and should conclude in May. The second phase will include replacing windows and some exterior doors. Bradberry noted that tuck pointing can last between 25-30 years depending on the exposure of the building. McKnight asked if the windows will be historically accurate. Clark noted that any exterior renovations must be approved by the City's historic preservation department. McConville noted where the information for Senior Center facilities plan can be found on the Senior Center webpage. 1 Preliminary Minutes March 21, 2024 Rosse asked what the plan was for replacing the landscaping around the building. Clark noted that the City's parks and forestry department will create a landscaping plan once the exterior work is complete. Clark and Bradbury noted their appreciation of Senior Center members and community during the construction period. Gilchrist asked about the extreme fluctuation of temperatures in the building and wondered if correcting that would be part of upcoming renovations. Clark noted that it will be part of interior renovations. OPERATIONAL OVERVIEW: Staff is currently working on the May and June program guide. A new countertop and sink have been installed in the lobby. Friends of the Senior Center has purchased a new electric piano for the Assembly Room. The current art show by Shari Davis is up through the end of May. Shari is donating all of the proceeds from the art to the Senior Center. Staff will have an in-service day on May 3'd. The member, donor, and volunteer appreciation event will be held at Terry Trueblood on April 231d from 4-6 pm. Commissioners are invited to attend. Rosse asked about transportation from Ecumenical Towers to the event. DeLoach stated she could try and work on transportation if she knew how many people from next door would be attending. Gilchrist let her know that the South Gilbert bus goes to Terry Trueblood, COMMISSION DISCUSSION: Gilchrist noted that the City is seeking input regarding the vacant lot across the street. Commissioners asked if information about the survey could be put into an upcoming Senior Center email. McConville asked if the group might want to consider writing a letter to City Council from the Commission. Ostrognai asked why the custodians are not on the list of Senior Center employees in the personal policies. DeLoach noted that they are under employees of the government facilities staff. DeLoach clarified the winter weather policy stating that when the Iowa City Community School District cancels classes, the Senior Center will also cancel in person classes, but not online classes. The building remains open unless it is an extreme weather event. Motion: To accept the updates to the following policies: Personnel Policies, Senior Center Commission Policy, Senior Center Technology and Video, Visitor and Staff Use of Furniture and Equipment, Volunteer Policy, Winter Weather Cancellations and Closings, Work Study Employees. Motion carried on a vote of 610. McConville/Paris 2 Preliminary Minutes March 21, 2024 McConville thanked everyone for their support at the Board of Supervisors presentation. Gilchrest asked what the best way is to recognize staff. LaTasha noted that communicating thanks to the City Council for staff and that a personal "thank you" is always appreciated. Meeting Adjourned. 3 � � � 0 \ �cli ^ . e ) x o a x a o 2 { ) ) ƒ " \ 7 / � ® / k ) \ � ` \ f� \ x x x x x x x 3 A j \ x c x x x § x ° Q } \ \ / \ a > ) J) \ j ƒL) ) a = } ƒ } ) 2 ± / 0