HomeMy WebLinkAbout2024-04-02 ResolutionItem Number: 5.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
1. Cigarette Permit for Bright Legacy, Inc., dba Up In Smoke, 208 N. Linn St.
2. Cigarette Permit for Bright Era, Inc., dba Up in Smoke, 1901 Broadway St.
3. Cigarette Permit for Corridor Underground Entertainment, dba Joystick, 13 S. Linn St.,
#10
Attachments: Resolution
67,6
FAILED
Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
Resolution Number:
Resolution to Issue Cigarette Permits
Whereas, the following firms and persons have made an application and paid the taxes
required by law for the sale of cigarettes, tobacco, nicotine and vapor products.
Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the
applications be granted and the City Clerk is hereby directed to issue a permit to the
following named persons and firms to. sell cigarettes, tobacco, nicotine and vapor
products:
Up In Smoke - 1901 Broadway St.
Up In Smoke - 208 N. Linn St.
Joystick - 13 S. Linn -St., #10
Passed and approved this day of
Attest:
City Clerk
Mayor
Approved by
City At orney's Office
20
It was moved by Dunn and seconded by Alter the
Resolution be adopted, and upon roll call there were:
Ayes:
Nays: Absent:
X
Alter
X Bergus
x Dunn
X
Harmsen
X Moe
—XSalih
X
Teague
Item Number: 6.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution appointing Geoff Fruin, City Manager, to the Assessor's Examining Board.
Prepared By:
Reviewed By:
Fiscal Impact:
Staff Recommendation
Commission Recommendations:
Attachments: Resolution
Kirk Lehmann, Assistant City Manager
Redmond Jones II, Deputy City Manager
No impact - members of the board serve without
compensation
Approval
n/a
Executive Summary:
The Assessor's Examining Board is a three-member board established to hold examinations
for the position of assessor and to hear appeal of firing or suspension of a deputy assessor
by the assessor. One member represents the Iowa City Community School District, one
member represents Johnson County, and one member represents Iowa City. Members are
appointed by the City Conference Board.
The Iowa City position has been vacant since the previous appointed Board Member's term
ended on December 31, 2023. The opening for the subsequent six-year term was initially
posted on November 3, 2023, but no applications have been received to date despite the
opening being advertised. Geoff Fruin, City Manager, volunteered to join the Board as a
representative of Iowa City. At their meeting on March 19, 2024, City Council agreed to
consider Geoff Fruin as a potential Board Member at an upcoming meeting due to the
importance of filling the position.
Background /Analysis:
Because Iowa City has not received an application for the vacant Assessor's Examining
Board position for multiple months, staff identified alternative methods of filling the vacancy.
One such solution was appointing a member of staff to the Board.
The statutory language that governs the appointment of members to the Examining Board in
Section 441.3 of the Iowa Code (2024), requires only that the appointee is "a resident of the
assessor jurisdiction". The Iowa Administrative Code affirms this requirement without
providing for additional limiting requirements. Based on these sections, the City Attorney
determined that there are no prohibitions on membership that would prevent a staff member
from serving on the Assessor's Examining Board as long as that staff member lived within
Iowa City. Consequently, Geoff Fruin would be an eligible appointee as a resident of Iowa
City. As a result, the City Conference Board, at their last meeting, appointed Geoff Fruin,
subject to Council approval. This item ratifies that approval.
Prepared by: Kirk Lehmann, Assistant City Manager, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5014
Resolution No. 24-74
Resolution appointing Geoff Fruin, City Manager, to the
Assessor's Examining Board
Whereas, the Assessor's Examining Board is a three-member board established to hold
examinations for the position of assessor and to hear appeal of firing or suspension of a deputy
assessor by the assessor; and
Whereas, the previous Iowa City Board Member's appointed term ended on December 31, 2023,
so the opening for the subsequent six-year term was initially posted on November 3, 2023; and
Whereas, the City has advertised the opening, but no applications for the vacancy have been
received to date; and
Whereas, Geoff Fruin, City Manager, volunteered to join the Board and is eligible to serve on the
Board as a resident of Iowa City; and
Whereas, City Council recognizes the need to fill this vacancy and agreed to consider Geoff Fruin
as a potential Board Member at their meeting on March 19, 2024.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The appointment of Geoff Fruin, City Manager, as the. City's representative on the
Assessor's Examining Board, is hereby ratified.
Passed and approved this 2nd day of April _,2024
C
Mayor
Approved by
Attest: Le
City Clerk City Attorney' Office - 03/26/2024
It was moved by Dunn and seconded by Alter the Resolution be adopted,
and upon roll call there were:
Ayes:
Nays:
Absent:
X
Alter
X Bergus
X
Dunn
X
Harmsen
X
Moe
X
Salih
X
Teague
Item Number: 6.c.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to
attest an Agreement by and between the City of Iowa City and Watersmith Engineering, LLC
of Muscatine, Iowa to provide engineering consultant services for the Bradford Drive Water
Main Replacement Project.
Prepared By:
Marri Van Dyke - Civil Engineer
Reviewed By:
Jason Havel - City Engineer
Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact:
$74,000 available in the Bradford Drive Water Main
Replacement Project Account #W3300.
Staff Recommendation: Approval
Attachments:
Resolution - Approve Agreement - Bradford Dr Water Main.doc
Consultant Agreement - Watersmith - Bradford Water Main.pdf
Executive Summary:
This agenda item approves a consultant agreement with Watersmith Engineering LLC, of
Muscatine, Iowa for services related to the Bradford Drive Water Main Replacement Project.
Background /Analysis:
This project includes replacement of water main on Bradford Drive between Wade Street and
William Street, on Louise Street between Bradford Drive and Wayne Avenue, and on Wayne
Avenue between Wade Street and Arthur Street. The existing cast iron water main was
installed in 1956 and is in need of replacement.
Additionally, the project will install new water main on Bradford Drive between Wade Street
and 1st Avenue, and between William Street and Arthur Street. This will make the system
more robust by adding an additional looped feed.
Prepared by: Marri VanDyke, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5044
Resolution No. 24-75
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and
between the City of Iowa City and Watersmith Engineering, LLC
of Muscatine, Iowa to provide engineering consultant services for
the Bradford Drive Water Main Replacement Project.
Whereas, the City desires to obtain the services of a qualified consulting firm to provide
preliminary design, final design, preparation of a project manual for bidding, bidding assistance,
and construction services for the Bradford Drive Water Main Replacement Project; and
Whereas, the scope of the project will replace or install water main on Bradford Dr from Arthur St
to 1st Ave, on Louise St from Bradford Dr to Wayne Ave, and on Wayne Ave from Wade St to
Arthur St.; and
Whereas, the 1956 cast iron water main on Bradford Dr, Louise St, and Wayne Ave has had
eighteen (18) water main breaks; and
Whereas, this project would also make the distribution system more robust by adding an
additional looped feed to the system; and
Whereas, the City issued a Request for Qualifications, On -Call Professional Design and
Engineering Services (2023-2025), October 12, 2022, to private consulting firms interested in
providing design and engineering services related to public improvement projects in the City of
Iowa City; and
Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with
Watersmith Engineering LLC, of Muscatine, Iowa, to provide said services; and
Whereas, it is in the public interest to enter into said Consultant Agreement with Watersmith
Engineering, LLC, of Muscatine, Iowa; and
Whereas, funds for this project are available in the Bradford Drive Water Main Replacement
Project account #W3300.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Consultant Agreement attached hereto is in the public interest, and is approved as to
form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as
they may become necessary.
Passed and approved this 2nd - ' day of April , 2024
Resolution No. 74-75
Page 2
Attest:
City derk
It was moved by Dunn
adopted, and upon roll call there were:
Ayes:
x
M r
Approved by
City Attorne ' Mice
(Liz Craig — 03/28/2024)
and seconded by
S
Nays:
Alter the Resolution be
Absent:
V4
Alter
Bergus
Dunn
Harmsen
Moe
Salih
Teague
Consultant Agreement
This Agreement, made and entered into this 2nd day of April , 2024, by and
between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and
Watersmith Engineering LLC, of Muscatine, Iowa, hereinafter referred to as the Consultant.
Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary
design, final design, preparation of a project manual for bidding, bidding assistance, and
constructions services for the Bradford Drive Water Main Replacement Project; and
Whereas, the scope of the project will replace or install water main on Bradford Dr from Arthur St to
1 st Ave, on Louise St from Bradford Dr to Wayne Ave, and on Wayne Ave from Wade St to Arthur
St.; and
Whereas, the 1956 cast iron water main on Bradford Dr, Louise St, and Wayne Ave has had
eighteen (18) water main breaks; and
Whereas, this project would also make the distribution system more robust by adding
an additional looped feed to the system; and
Whereas, the City issued a Request for Qualifications, On -Call Professional Design and
Engineering Services (2023-2025), October 12, 2022, to private consulting firms interested in
providing design and engineering services related to public improvement projects in the City of Iowa
City; and
Whereas, submittals were received from consulting firms and evaluated by a selection committee;
and
Whereas, Consultant was selected based on qualifications, key personnel, project approach, and
fees and rates; and
Whereas, funds are available in the Bradford Drive Water Main Replacement Project, Account
W3300; and
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
1. Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
A. Engineering Services:
1. Preliminary engineering:
i. Conduct a kick-off meeting with City Staff.
ii. Review available information provided by the City.
iii. Prepare preliminary engineering report:
1. Evaluate available information from Iowa DNR on leaking
underground storage tanks (LUST). Preliminary review indicates
there are no LUST within 500ft of the project.
2. Evaluate materials for the proposed 8" diameter pipe and
recommend water main material(s) to be used on the project.
IPA
3. Review and recommend project phasing to maintain water service
to customers during construction.
4. Present draft report to City for review and comment.
5. Attend meeting with City staff to review draft report.
6. Finalize preliminary engineering report based on input received at
review meeting.
2. 30% Engineering:
i. Survey and field verify the project area (using the Iowa State Plane South
Coordinate System). Project area is Bradford Dr from Arthur St to 1 st Ave, on
Louise St from Bradford Dr to Wayne Ave, and on Wayne Ave from Wade St
to Arthur St.
ii. Create a base map for use during design and project document development.
iii. Provide project plans, including estimate of construction costs, for review.
Anticipated drawings include:
1. Overview map and control points
2. Water main plan and profile
3. Proposed property acquisition (none anticipated)
iv. Project team meeting (City and Consultant staff) and field visits, as necessary,
with meeting agenda and notes provided by the Consultant.
3. 60%, 90%, and Final Engineering Submittals:
i. Provide project plans, including estimate of construction costs, for review at
approximately 60%, 90%, and Final. Anticipated drawings include:
1. Title Sheet
2. Overview map and control points
3. General notes and quantities
4. Water main plan and profile
5. Traffic control plans
6. Pavement removals. Pavement removal includes sections of street
and sidewalk.
7. Paving plans for street and sidewalk.
8. Restoration plans.
ii. Provide project manual, including specifications and engineer's opinion of
probable cost, for review at approximately 60%, 90% and Final. Specifications
will be based on 2024 SUDAS with City of Iowa City Supplemental
Specifications.
iii. Plans and specifications shall include requirement for contractor to report
exposed water service line materials. A bid item for service line replacement
from the stopbox to the water meter shall be included.
iv. Coordinate with private utility companies, as needed, for required relocations.
v. Prepare and submit DNR water construction permit application.
vi. Meet with City Staff to discuss and review comments.
vii. Public engagement: prepare an informational letter for customers in the project
area to be mailed by the City; prepare project maps and agenda for public
meeting; attend and present information in public information meeting; prepare
and distribute meeting notes and summary of input from public information
meeting; follow-up with individual residents with project concerns.
viii. Provide final bid documents, including a final estimate of construction costs.
4. Bid phase services, including assisting the City in responding to bidder inquiries on
technical matters and preparing the appropriate clarifications and addenda.
5. Construction period services, including attending construction meetings and issuing
meeting notes, shop drawing review, responding to Requests for Information (RFIs),
issuing Instructions to Contractors (ITCs), preparing punch lists, assisting with
closeout, and providing as -built record drawings based on contractor mark-ups.
-3-
B. Additional Services. The following services are not anticipated and are not included in the
Scope of Services but may be performed by Consultant or subconsultant and the City's
request, upon further amendment to this agreement in writing. No additional services shall
be performed until such amendment is approved:
1. Geotechnical or environmental field work, sampling, or testing.
2. Hydraulic modeling of the water distribution or sewer collection network.
3. Bidding services for more than one bid.
4. Land surveying services for acquisition of additional right-of-way. Includes research,
field work, and preparation of plat maps and legal descriptions for City to use in
acquisition process.
Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the schedule
shown.
A. Kickoff meeting: Week of April 8, 2024 (based on April 2 council approval)
B. Preliminary Engineering Report (Draft for review): April 30, 2024
C. Preliminary Engineering Report Review Meeting: Not anticipated
D. 30% design submittal: May 31, 2024.
E. 30% design review meeting: Week of June 10, 2024
F. 60% plans: July 31, 2024.
G. 60% review meeting: Week of August 12, 2024
H. 90% plans: September 30, 2024.
I. Property Acquisitions: not anticipated.
J. Final plans, file with City Clerk, and submit to DNR for the Water Construction Permit: within
4 weeks of notice by City to proceed with final plans.
III. Compensation for Services
Compensation shall be based on the rates and fees shown on the attachment. The total cost of
services shall not exceed $74,000.
IV. General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall not
be greater than the "not -to -exceed" amount listed in Section III. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
-4-
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable request
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall
be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings with the
seal of a licensed professional as required by Iowa law.
The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this Agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
-5-
O. Indemnification
To the full extent permitted by law, Consultant agrees to defend, indemnify,
and hold harmless the City against any and all claims, demands, suits, loss,
expenses, including attorney's fees, and for any damages which may be
asserted, claimed or recovered against or from the City by reason of
personal injury, including bodily injury or death, and property damages,
including, loss of use thereof, caused by Consultant's negligent acts, errors
or omissions in performing the work and/or services provided by Consultant
to the City pursuant to the provisions of this Agreement.
2. Consultant assumes full responsibility for any and all damage or injuries
which may result to any person or property by reason of Consultant's
negligent acts, errors or omissions in connection with the work and/or
services provided by Consultant to the City pursuant to this Agreement, and
agrees to pay the City for all damages caused to the City's premises resulting
from the negligent acts, errors or omissions of Consultant.
The Consultant's obligation to indemnify the City shall not include the
obligation to indemnify, hold harmless, or defend the City against lability,
claims, damages, losses, or expenses, including attorney fees, to the extent
caused by or resulting from the negligent act, error, or omission of the City.
4. For purposes of this paragraph, the term "Consultant" means and includes
the Consultant, its officers, agents, employees, sub -consultants, and others
for whom Consultant is legally liable, and the term "City" means and includes
the City of Iowa City, Iowa its Mayor, City Council members, employees, and
volunteers.
P. Insurance
The Consultant agrees at all times material to this Agreement to have and
maintain professional liability insurance covering the Consultant's liability for
the Consultant's negligent acts, errors and omissions in the sum of
$1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000
Combined Single Limit. To the fullest extent permitted by applicable state
law, a Waiver of Subrogation Clause (endorsement) shall be added.
2. Consultant agrees to provide the City a certificate of insurance evidencing
that all coverages, limits and endorsements required herein are maintained
and, in full force and effect, and certificates of Insurance shall provide a
minimum thirty (30) day endeavor to notify, when available by Consultant's
insurer. If the Consultant receives a non -renewal or cancellation notice from
an insurance carrier affording coverage required herein, or receives notice
that coverage no longer complies with the insurance requirements herein,
Consultant agrees to notify the City within five (5) business days with a copy
of the non -renewal or cancellation notice.
Q. Standard of Care
The Consultant shall perform services for, and furnish deliverables to, the
City pertaining to the Project as set forth in this Agreement. The Consultant
shall possess a degree of learning, care and skill ordinarily possessed by
reputable professionals, practicing in this area under similar circumstances.
The Consultant shall use reasonable diligence and professional judgment in
the exercise of skill and application of learning.
2. Consultant represents that the Services and all its components shall be free
of defects caused by negligence; shall be performed in a manner consistent
with the standard of care of other professional service providers in a similar
Industry and application; shall conform to the requirements of this
Agreement; and shall be sufficient and suitable for the purposes expressed
in this Agreement.
3. All provisions of this Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
4. Consultant's obligations under this Section shall exist without regard to, and
shall not be construed to be waived by, the availability or unavailability of any
insurance, either of City or Consultant.
R. There are no other considerations or monies contingent upon or resulting from the
execution of this Agreement, it is the entire Agreement, and no other monies or
considerations have been solicited.
S. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall
be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has
been brought in an inconvenient forum.
For the City
By:
Title: Mayor
Date: 4/212024
Attest:
For the Cons Itant
By:
Title: Owner
Date: 3/28/2024
App e by: •
City Attorney's Office
94AY.
Date
Item Number: 6.d.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to
attest an Agreement by and between the Iowa Department of Transportation and the City of
Iowa City.
Prepared By: Marri Van Dyke — Civil Engineer
Reviewed By: Jason Havel - City Engineer
Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact: None
Staff Recommendation: Approval
Attachments: Resolution - DOT Agreement - Riverside Dr Ped Bridge.doc
Riverside Dr DOT Agreement.pdf
Executive Summary:
This item authorizes the Mayor to execute an Agreement between the Iowa Department of
Transportation and the City of Iowa City supplementing an existing Memorandum of
Understanding which details maintenance responsibilities for the Riverside Drive pedestrian
bridge at Iowa Avenue.
Background /Analysis:
On July 12, 2022 the City contracted with Origin Design, Co. for the design of the Riverside
Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project which generally includes
concrete rehabilitation to the existing bridge and spiral ramp, expansion joint rehabilitation,
pavement modifications at the spiral ramp landing, and aesthetic improvements including
new handrail, new electrical lighting, and bridge deck coating. It is anticipated that this project
will be bid for Summer 2024 construction.
The University of Iowa, the Iowa Department of Transportation, and the City of Iowa City
previously entered into a Memorandum of Understanding on November 19, 2002 which
details their respective responsibilities for maintenance of the three pedestrian bridges
crossing over Riverside Drive/Highway 6, including the pedestrian bridge at Iowa Avenue.
The MOU states that the University and City are each responsible for 25% of the cost of
major repair projects, and the DOT is responsible for 50% of the cost of major repair projects.
The Riverside Drive Pedestrian Bridge at Iowa Avenue Rehabilitation Project is considered to
be a major repair project. The University, DOT, and City are willing to jointly participate in
said project in accordance with the original MOU.
At the request of the DOT, this new Agreement was created in order to supplement the
original MOU, and to clarify DOT responsibilities related to the project.
Item Number: 6.e.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution approving Amendment #4 to an Agreement for Private Development by and
between the City of Iowa City, Iowa and Riverside West, LLC formerly known as EMRICO
Properties II, LLC.
Prepared By: Rachel Kilburg, Economic Development Coordinator
Reviewed By: Sara Hektoen, City Attorney's Office
Tracy Hightshoe, Neighborhood & Development Services
Fiscal Impact: N/A
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Resolution
Riverside DA Amendment #4.pdf
Executive Summary:
This amendment to the development agreement (resolution 14-440, passed December 2,
2014) for the Riverside West apartments at 629 S. Riverside Drive accomplishes the
following:
• Provides flexibility to the Developer to meet the one 3BR affordable housing unit
requirement by renting either one 3BR unit or one 2BR unit plus 1 BR unit; and
• Clarifies income eligibility definitions, consistent with HUD Part 5 guidance and
procedures for maintaining and verifying affordable housing requirements; and
• Reduces the upcoming TIF rebate by 1/12, consistent with the finding that 1 out of 12
required affordable housing units housed a tenant who was not income -eligible.
Background /Analysis:
The City entered into an Agreement for Private Development by and between the City of Iowa
City, Iowa and Riverside West, LLC formerly known as EMRICO Properties II, LLC. in
December 2014 (resolution 14-440). As part of this agreement, the developer is eligible for
annual economic development grants, otherwise known as TIF rebates, for compliance with
the agreement.
The City conducts annual certifications for compliance with approved TIF agreements,
including monitoring of any affordable housing requirements outlined in the agreement. It is
the private property owner's obligation to complete income verification and previous
amendments to this development agreement have increased flexibility in the mix of unit -types
to meet the affordability requirements. The 2023 review (which affects the June 2025 TIF
rebate) of the Riverview West apartments at 629 S. Riverside Drive found one out of the 12
required units was not income eligible per the affordable housing requirements outlined in the
TIF agreement, as amended. To remedy this breach, this amendment to the development
agreement allows for a reduction of 1/12 of the June 2024 TIF Rebate to Riverview West.
Additionally, while working with the developer on an issue with a separate income -restricted
unit, it also became apparent that the income definition and income verification procedures to
be used were not clear in the agreement, which caused confusion regarding what rules apply
for unique household situations. As such, this amendment also clarifies the HUD Part 5
income definition will be the standard for income eligibility and further clarifies the asset
limitation of $100,000 (excluding retirement income) for all future certifications. Finally, the
amendment clarifies procedures for maintaining compliance with the affordable housing
requirements when a previously eligible tenant is deemed no longer income eligible due to a
change in household income.
Doc ID: 032253660011 Type: GEN
Kind: RESOLUTION
Recorded: 04/09/2024 at 10:22:45 AM
Fee Amt: $57.00 Paqe 1 of 11
Johnson County Iowa
Kim Painter County Recorder
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STATE OF IOWA }
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I, Kellie K. Grace, City Clerk of Iowa City, Iowa, do hereby certify that the Resolution attached
hereto is a true and correct copy of Resolution No. 24-77 which was passed by the City Council of
Iowa City, Iowa, at a regular meeting held on the 2nd day of April 2024, all as the same appears of
record in my office.
Dated at Iowa City, Iowa, this 16� day of April 2024.
410 EAST WASHINGTON STREET w IOWA CITY, IOWA 52240-1826 • (319) 356-5000 • FAX (319) 356-5009
Kellie k. Grace
City Clerk
lyes
410 EAST WASHINGTON STREET w IOWA CITY, IOWA 52240-1826 • (319) 356-5000 • FAX (319) 356-5009
10,
Prepared by Rachel Kilburg, Economic Dev. Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-
5248
RESOLUTION NO. 24-77
Resolution approving Amendment #4 to an Agreement for Private
Development by and between the City of Iowa City, Iowa and Riverside
West, L.L.C. formerly known as EMRICO Properties II, L.L.G.
WHEREAS, the City of Iowa City and Riverside West, L.L.C., flkta EMRICO Properties II,
L.L.C., the Developer, previously executed an Agreement for Private Redevelopment dated
December 2, 2014, as a part of the development and revitalization of the Riverside Drive Urban
Renewal Area in the City; and
WHEREAS, Developer has constructed improvements on real estate in the Riverside
Drive Urban Renewal Area located at 629 S. Riverside Drive, Iowa City, Iowa; and
WHEREAS, the July 18, 2017, Amendment No. 3 to the Agreement modified the workforce
housing unit types to be 12 units in any combination, with at least one 1BR, one 2BR, and one
3BR unit; and
WHEREAS, due to the Developer's continued challenges in meeting the one 3BR
requirement, the City is willing to further modify the Agreement to provide the Developer flexibility
of either renting at least one 3BR or one 2BR and one 1 BR; and
WHEREAS, the Developer's 2023 Annual Tenant Housing Report indicated, that
Developer only leased 11 of the required 12 affordable units to income -eligible households for the
prior year, being contrary to the requirements of Section 3.3 of the agreement, as amended, and
WHEREAS, the Annual Certification required pursuant to Section 6.6 of the agreement
indicated that Developer has not fully met the requirements of the Agreement, specifically the
occupancy requirements set forth in Section 3.3 and Exhibit B, as amended; and
WHEREAS, to remedy this non-compliance, the City intends to reduce the amount of the
2025 economic development grant paid to the Developer proportionally; and
WHEREAS, the parties desire to further amend the Agreement to modify the required
affordable unit housing types and to modify and clarify income verification requirements; and
WHEREAS, Staff recommends approval of these amendments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1, The attached Amendment #4 to the Agreement for Private Redevelopment is hereby
approved.
2. The Mayor is authorized and directed to execute the Amendment and the City Clerk is
authorized and directed to attest his signature and to affix the seal of the City Clerk and
record the same at Riverview West, L.L.C.'s expense.
Resolution No. 24-77
Page 2
Passed and approved this 2nd day of April
ATTEST: it A ,;��'
CITY CLERK
R
Approve
City Attome 's Office
(Sara Hektoen — 03/2812024)
Resolution No. z4-77
Page 3
It was moved by nunn and seconded by Alter
the Resolution be adopted, and upon roll call there were:
Ayes: Nays:
Y
Absent:
Alter
x Bergus
Dunn
Harmsen
Moe
Salih
Teague
AMENDMENT No. 4
TO
AGREEMENT FOR PRIVATE REDEVELOPMENT
THIS AMENDMENT N o . 4 TO AGREEMENT FOR PRIVATE REDEVELOPMENT
(hereinafter called "Amendment No. 4") is made on Auril 2 , 2024, by and between the City
of Iowa City, Iowa, a municipal corporation (hereinafter referred to as "City"), and Riverview West, LLC
(ftkta Franco Properties II, LLC) (hereinafter referred to as "Developer").
WITNESSETH:
WHEREAS, the parties previously executed an Agreement for Private Redevelopment
dated December 2, 2014, and recorded in Book 5377, Page 707 of the Records of Johnson County,
Iowa (hereinafter referred to as "Redevelopment Agreement"), said Redevelopment Agreement
having been entered into as a part of the development and revitalization of the Riverside Drive
Urban Renewal Area in the City, and
WHEREAS, the Redevelopment Agreement was previously amended by the parties by
virtue of Amendments dated May 5, 2015, and recorded May 19, 2015, in Book 5366, Page 419,
of the Records of Johnson County, Iowa, and an Amendment dated July 18, 2017, and recorded on
July 26, 2017, in Book 5683, Page 256 of the Records of Johnson County, Iowa. (such
Redevelopment Agreement as amended hereafter referred to as the "Agreement"); and
WHEREAS, pursuant to a May 26„ 2015 Assignment of Agreement for Private
Redevelopment recorded on June 1, 2015 in Book 5371, Page 202, of the Records of Johnson
County, Iowa, the Developer collaterally assigned all of its right, title and interest in the Agreement
to Hills Bank and Trust Company (hereafter "Assignee"), with the City's Consent to such
Assignment recorded June 25, 2015, in Book 5385, Page 876, of the Records of Johnson County,
Iowa; and
WHEREAS, pursuant to the Agreement, Developer has constructed improvements on real
estate in the Riverside Drive Urban Renewal Area located at 629 S. Riverside Drive, Iowa City,
Iowa (hereinafter referred to as "Property"); and
WHEREAS, the July 18, 2017, Amendment No. 3 to the Agreement modified the workforce
housing unit types to be 12 units in any combination, with at least one IBR, one 2BR and one 3BR
unit; and
WHEREAS, due to Developer's challenges in meeting the one 3BR requirement of the
Agreement, the City is willing to further modify the Agreement to provide Developer flexibility of
either renting at least one 3BR or, in lieu thereof, one 2BR and one IBR; and
WHEREAS, Developer's 2023 Annual Tenant Housing Report indicated, that Developer
only leased I 1 of the required 12 affordable units to income -eligible households for the prior year,
being contrary to the requirements of Section 3.3 of the Agreement, as amended; and
WHEREAS, the Annual Certification required pursuant to Section 6.6 of the agreement
indicated that Developer has not fully met the requirements of the Agreement, specifically the
occupancy requirements set forth in Section 3.3 and Exhibit B; as amended: and
WHEREAS, to remedy this non-compliance, the City intends to reduce the amount of the
2025 economic development grant paid to Developer proportionally; and
WHEREAS, the parties desire to further amend the Agreement to modify the required
affordable unit housing types and to impose additional income verification requirements.
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, THE PARTIES
HEREBY AGREE TO AMEND THE AGREEMENT AS FOLLOWS:
1. The last sentence of Section 3.3, "Occupancy" and the last sentence of the second
paragraph of Exhibit "B" are deleted and replaced with the following:
These twelve (12) units shall be comprised of any combination of one (1) to three (3)
bedroom units consisting of at least one (1) one -bedroom, one (1) two- bedroom; and
one (1) three- bedroom units and shall be leased by such income qualified tenants as
described above for an average of eleven (11) months per each August 1 through July
31 fiscal year. Notwithstanding the foregoing, the one (1) three-bedroom unit
requirement may be met by renting one (1) three-bedroom unit or one (1) two-bedroom
and one (1) one -bedroom unit. This occupancy requirement shall remain in full force
and effect through June 1, 2028, regardless of when the final Economic Development
Grant is paid pursuant to Article VIII below.
Income shall be determined based upon the City's adopted Affordable Housing
Administrative Rules. Households with greater than one hundred thousand dollars
($100,000) in assets, excluding Retirement Assets, as defined in 14-2G-8 of the Iowa
City Code of Ordinances, are not income eligible households. The annual household
income shall be determined according to the HUD part 5, section 8 regulations on
annual income codified in 24 CFR 5.609, as amended. For a married tenant
temporarily living apart from a spouse, the income of both spouses shall be
considered. Living apart shall be considered temporary if, for instance, the tenant is
enrolled in an educational program and intends to resume residency with the spouse
upon termination of a course of study.
If a tenant initially deemed an income -eligible household for purposes of occupying
an affordable housing dwelling unit pursuant to this Agreement, but is subsequently
deemed no longer income eligible upon annual examination of household income,
that tenant's unit shall not be considered an affordable housing dwelling unit and the
rent can be adjusted to market rate. To maintain compliance with the affordable
housing requirements, the next available rental unit in the project of comparable size
or larger must be rented to an income eligible household. To that end, the affordable
rental units need not be specifically designated in a fixed location, but may be floating
throughout the development.
2. Developer acknowledges that it 1) failed to satisfy its occupancy obligations under the
Section 3.3 and Exhibit B of the Agreement, as amended, by only leasing 11 of the required 12
affordable housing units to income -eligible households for the previous year, constituting 91.67%
of the required affordable housing units; 2) that such failure meets the definition of an Event of
Default pursuant to section 10.1(c) of the Agreement, as amended; and 3) that such Event of Default
cannot reasonably be remedied within 30 days; and 4) that the City has the option to exercise
remedies pursuant to Article VIII of the Agreement, as amended. The City is willing, however, to
provide a reduced Economic Development Grant to Developer for this period. Developer
acknowledges that the amount of Economic Development Grants paid on or about June 1, 2024
shall constitute 11112 (91.67%) of the Tax increments collected by the City with respect to the
Minimum Improvements on Development Property.
3. Except as amended herein, all terms and provisions of the Agreement, as previously
amended, remain in full force and effect. This Amendment shall be recorded in the records of the
Johnson County, Iowa Recorder's Office at Developers expense.
RIVERVIEW WEST, �LLC �
By: UL -k �STLox.ti��l
Kineret Zebner. Wrhper
Zabner, Manager
Patricia L. Hanick, Manager
By:
Kevin M. Hanick, Manager
HILLS BANK AND TRUST COMPANY
For the
6ra
Purpose of Consenting to the Amendment
', By:an Senior Vice President
(CORPORATE SEAL) CITY OF IOWA CITY
By:
Teague, Mayor
ATTEST: I z: -�-
Kellie Grace, City Clerk
APPROVED BY CITY ATTORNEY:
NOTARY ACKNOWLEDGEMENTS
State of Iowa
) SS:
County of Johnson )
This instrument was acknowledged before me on % UCh j c?Lf , 2024, by Kineret Zabner, as
Manager of Riverview West, LLC, an Iowa limited liability company.
(SEAL)
1W
State of Iowa
w rAcGvV-'--
Notar# Public in 9nd for the State of Iowa
My Commission Expires: L 1.a�oi 2e>
) SS:
County of Johnson )
Notary Public in and for the State of Iowa My Commission Expires: Lfldo/Stow
This instrument was acknowledged before me on MoLrch $idea , 2024, by Joseph Zabner, as
Manager of Riverview West, LLC, an Iowa limited liability company.
(SEAL)
-��o,, (MGLvkt,
J
BFVW TAI MCGINE�n*ypnNwtw g389M Notat� Public mand for the State of Iowa
MY �pSPIRt s My Commission Expires: �� f c2Ci/3 5
APRIL
NOTARY ACKNOWLEDGEMENTS
State of Iowa
) SS:
County of Johnson ) `
This instrument was acknowledged before me on _ � 143 .2024, by Kevin M. Hanick, as
Manager of Riverview West, LLC, an Iowa limited liability company.
(SEAL)
BEAN A. MCIN
a Cpnmhsm tWn
l6er er 75 757W81
My Canmhsbn Expires
Febtuery 18, 2847
State of Iowa
Notary Public in and for thi State of Iowa
My Commission Expires:
) SS:
County of Johnson )
This instrument was acknowledged before me on '13 ` 2024, by Patricia L. Hanick,
as Manager of Riverview West, LLC, an Iowa limited liability company.
(SEAL)
! SEANA MCINTYRE
a Coemnleelen Number757040—
tr-� � 1
Mp Cemm salon Expires
Y
awl Fabruery 18, 2027
Notary Public in and for the Siate of Iowa
My Commission Expires, 1�
State of Iowa
NOTARY ACKNOWLEDGEMENTS
1 SS!
County of Johnson ) 7 Z ,
This instrument was acknowledged before me on _ 2024, by Brad Langguth, as
Senior Vice President of Hills Bank and Trust Company./
(SEAL)
W
NpROoiTMr+fsshnNumber7T955>
�Y COmmisgion ExAM�t
State of Iowa
Notary Public in and for the SC > of Iowa
My Commission Expires: z '
) SS:
County of Johnson }
On Arr/ i O1S . 2024, before me a Notary Public in and for said County and State, personally
appeared Bruce Teague and Katlic Grace, to me personally known, who being duly sworn did say they
are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa, a Municipal Corporation
created and existing under the laws of the State of Iowa, and that the seat affixed to the foregoing
instrument is the seal of said Municipal Corporation, and that said instrument was signed and sealed on
behalf of said Municipal Corporation by authority and resolution of its City Council, and said Mayor
and City Clerk acknowledged said instrument to be the free act and deed of said Municipal Corporation,
by it and by them voluntarily executed
(SEAL)
q'
Notary Public in and for the Sta a of ow
My Commission Expires: �� .
a�sy+t TAMARA NEUMANN
Commission Number 838058
MY COMMISSION EXPIRES
me* MARCH 14, 2025
Item Number: 7.a.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution setting public hearing on amending the Fiscal Year 2024 Operating Budget.
Prepared By: Nicole Davies, Finance Director
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: See attached memo
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Notice of Public Hearing Amended FY24 Budget
Resolution
Executive Summary:
On April 16, 2024, two public hearings are being scheduled: one hearing will be held to take
public input on the proposed amendment of the fiscal year 2024 (FY2024) budget, and one
hearing will be held to take public input on the proposed fiscal year 2025 (FY2025) budget.
Following the first public hearing, a resolution to amend the FY2024 Operating Budget will be
considered. Following the second public hearing, a resolution to adopt the FY2025 Operating
Budget and a resolution to approve the FY2024 - 2026 Financial Plan and 2024 - 2028
Capital Improvement Plan document will be considered. The FY2025 adopted budget must
be certified by the Johnson County Auditor's office by April 30, 2024.
Background /Analysis:
The FY2024 - 2026 Financial Plan and 2024 - 2028 Capital Improvement Plan document was
made available to City Council and the general public in January 2024. This document
included the proposed FY2024 amended budget and the proposed FY2025 budget. This
document detailed the proposed and amended budgets as submitted by the City Manager
following an extensive budget process.
The City Council held public work sessions in January and February 2024 to review and
discuss the FY2024 - 2026 Financial Plan and 2024 - 2028 Capital Improvement Plan
document. During these budget work sessions, the City Manager and the department
directors presented their budget proposals and responded to questions from the City Council.
The City Council also clarified and refined their budget priorities during these work sessions.
The Resolutions to Amend the FY2024 Budget and to Adopt the FY2025 Budget and related
schedules represent the programs and details that were included in the FY2024 - 2026
Financial Plan and 2024 - 2028 Capital Improvement Plan document. The Resolutions and
related schedules also include any subsequent changes as directed by the City Council as
well as corrections and adjustments identified by City staff. The related schedules for the
FY2024 Amended Budget and the FY2025 Budget will be made available to the public on
April 2, 2024 and the Notices of Public Hearing for both will be published on April 4, 2024, in
accordance with state law to allow for public input.
Fiscal Year 2024 Revised Budget
The FY2024 budget amendment presented for City Council approval is the second budget
amendment of FY2024. This amendment incorporates all of the programs, changes, and
updates presented in the financial plan and capital improvement plan document that was
distributed to the City Council and the general public on January 12, 2024.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and
expenditure projections, transfers between funds, and capital improvement plan changes.
Increased expenditures must utilize available fund balance or additional revenue sources, as
the State does not allow amendments to increase property taxes. According to the City's
financial policies, amendments to operating budgets will be made only in the following
situations:
• emergency situations
• transfer from contingency
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid as of the
end of the fiscal year.
Since the distribution of the plan document, one change was made by City staff to the
amended FY2024 budget. The change to the amended FY2024 budget is summarized as
follows:
Utilizing Revenue Replacement under the American Rescue Plan Act to allow for more time
and less restrictions for funding for certain projects:
($10,000,000)Reduce Other Shared Revenues Expenses
$10,000,000 Increase Other Shared Revenues Transfer Outs
$10,000,000 Increase General Fund Transfer Ins
$10,000,000 Increase General Fund Expenses
The proposed budget amendment to the City's FY2024 budget does not increase property
taxes or change the property tax levy rate and expenditures are funded from increased
revenues or available fund balance.
NOTICE OF PUBLIC HEARING -AMENDMENT OF CURRENT BUDGET
City of IOWA CITY
Fiscal Year July 1, 2023 -June 30, 2024
The City of IOWA CITY will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2024
Meeting Date/Time: 4/16/2024 06:00 PM I Contact: Kellie Grace Phone: (319) 356-5041
Meeting Location: 410 E. Washington St., Emma Harvat Hall
There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A
detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and
anticipated, will be available at the hearing. Budget amendments are subject to protest. If protest petition requirements are met, the State Appeal Board will
hold a local hearing. For more information, consult htt s://dom.iowa.gov/local-gov-appeals.
REVENUES & OTHER FINANCING SOURCES
Total Budget
as Certified
or Last Amended
Current
Amendment
Total Budget After
Current Amendment
Taxes Levied on Property
1
66,312,743
0
66,312,743
Less: Uncollected Delinquent Taxes - Levy Year
2
0
0
0
Net Current Property Tax
3
66,312,743
0
66,312,743
Delinquent Property Tax Revenue
4
0
0
0
TIF Revenues
5
4,083,031
-23,184
4,059,847
Other City Taxes
61
3,596,467
-6
3,596,461
Licenses & Permits
7
2,033,921
0
2,033,921
Use of Money & Property
8
3,172,348
0
3,172,348
Intergovernmental
9
46,478,959
7,576,242
54,055,201
Charges for Service
10
51,347,782
-862,500
50,485,282
Special Assessments
11
1,381
0
1,381
Miscellaneous
12
10,728,836
-5,717,550
5,011,286
Other Financing Sources
13
43,427,400
445,000
43,872,400
Transfers In
141
56,872,195
19,647,893
76,520,088
Total Revenues & Other Sources
15
288,055,063
21,065,895
309,120,958
EXPENDITURES & OTHER FINANCING USES
Public Safety
16
31,268,923
232,757
31,501,680
Public Works
17
12,945,536
143,631
13,089,167
Health and Social Services
18
696,500
0
696,500
Culture and Recreation
19
17,559,545
229,647
17,789,192
Community and Economic Development
20
32,700,687
-1,617,999
31,082,688
General Government
21
14,052,690
259,848
14,312,538
Debt Service
22
13,210,690
35,000
13,245,690
Capital Projects
23
67,411,738
-15,489,999
51,921,739
Total Government Activities Expenditures
24
189,846,309
-16,207,115
173,639,194
Business Type/Enterprise
25
115,540,638
22,115,932
137,656,570
Total Gov Activities & Business Expenditures
26
305,386,947
5,908,817
311,295,764
Transfers Out
27
56,872,195
19,647,893
76,520,088
Total Expenditures/Transfers Out
28
362,259,142
25,556,710
387,815,852
Excess Revenues & Other Sources Over
Under Expenditures/Transfers Out
29
-74,204,079
-0,490,815
-78,694,894
Beginning Fund Balance July 1, 2023
30
157,640,187
79,738,979
237,379,166
Ending Fund Balance June 30, 2024
31
83,436,108
75,248,164
158,684,272
Explanation of Changes: Amendments include the review and modification of the 2024 CIP plan, an adjustment to interest expense within debt service, and
various other smaller amendments. Additional detail is on file and available from the Iowa City Finance Department.
03/25/2024 12:39 PM Paae 1 of 1
Prepared by: Nicole Davies, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5085
Resolution No. 24-78
Resolution setting public hearing on amending the
Fiscal Year 2024 Operating Budget.
Be it resolved by the City Council of Iowa City, Iowa, that a public hearing will be held in Emma J.
Harvat Hall of the Iowa City City Hall, 410 East Washington Steet, Iowa City, Iowa, at 6:00 p.m.,
April 16, 2024, or if said meeting is cancelled, at the next meeting of the City Council thereafter as
posted by the City Clerk, to permit any resident to be heard for or against the proposed
amendment to the Fiscal Year 2024 Operating Budget.
The City Clerk is hereby directed to give notice of said public hearing and time and place thereof
by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not
less than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 2nd day of April , 2024.
M r
n,
Attest:
City Clerk
Approved by
City Attory's Office - 03/27/2024
It was moved by Dunn and seconded by Alter the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x
Alter
X Bergus
X
Dunn
X
Harmsen
X
Moe
X
Salih
X
Teague
Item Number: 7.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution setting a public hearing on April 16, 2024 to discuss the proposed Fiscal Year 2025
Operating Budget, the proposed three-year Financial Plan for Fiscal Year 2024 - Fiscal Year
2026, and the five-year Capital Improvement Plan 2024 - 2028.
Prepared By: Nicole Davies, Finance Director
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: See attached memo
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Notice of Public Hearing
Resolution
Executive Summary:
On April 16, 2024, two public hearings are being scheduled: one hearing will be held to take
public input on the proposed amendment of the fiscal year 2024 (FY2024) budget, and one
hearing will be held to take public input on the proposed fiscal year 2025 (FY2025) budget.
Following the first public hearing, a resolution to amend the FY2024 Operating Budget will be
considered. Following the second public hearing, a resolution to adopt the FY2025 Operating
Budget and a resolution to approve the FY2024 - 2026 Financial Plan and 2024 - 2028
Capital Improvement Plan document will be considered. The FY2025 adopted budget must
be certified by the Johnson County Auditor's office by April 30, 2024.
Background /Analysis:
The FY2024 - 2026 Financial Plan and 2024 - 2028 Capital Improvement Plan document was
made available to City Council and the general public in January 2024. This document
included the proposed FY2024 amended budget and the proposed FY2025 budget. This
document detailed the proposed and amended budgets as submitted by the City Manager
following an extensive budget process.
The City Council held public work sessions in January and February 2024 to review and
discuss the FY2024 - 2026 Financial Plan and 2024 - 2028 Capital Improvement Plan
document. During these budget work sessions, the City Manager and the department
directors presented their budget proposals and responded to questions from the City Council.
The City Council also clarified and refined their budget priorities during these work sessions.
The Resolutions to Amend the FY2024 Budget and to Adopt the FY2025 Budget and related
schedules represent the programs and details that were included in the FY2024 - 2026
Financial Plan and 2024 - 2028 Capital Improvement Plan document. The Resolutions and
related schedules also include any subsequent changes as directed by the City Council as
well as corrections and adjustments identified by City staff. The related schedules for the
FY2024 Amended Budget and the FY2025 Budget will be made available to the public on
April 2, 2024 and the Notices of Public Hearing for both will be published on April 4, 2024, in
accordance with state law to allow for public input.
Financial Impact:
Fiscal Year 2025 Proposed Budget
On January 12, 2024, the FY2024 - 2026 Financial Plan and 2024 - 2028 Capital
Improvement Plan document was delivered to the City Council and made available to the
general public. Since that time, changes and adjustments were made by City staff to the
proposed FY2025 budget. The changes to the FY2025 budget are summarized as follows:
Removed PD license plate reader software, which reduced General Fund expenditures by
$40,000
Increased some of the proposed parking meter rate increase from to $2.00/hr to $3.00/hr,
which increased Parking Fund revenues by $100,000.
Increased service expenditures for parking ramp operations by $37,400 for enhanced
cleaning services for ramps, which increased Parking Fund expenditures.
The final proposed property tax levy rate for FY2025 is $15.633 per $1,000 of taxable
valuation; this is unchanged from the proposed levy rate presented in January. The FY2025
levy rate is unchanged from Iowa City's FY2024 levy rate of $15.663 per $1,000 of taxable
valuation. From fiscal years 2013 to 2023, the City's property tax levy rate was decreased for
eleven consecutive years by a total of $2.21 or 12.38%.
3/25/24, 4:19 PM
Local Government Property Valuation System
NOTICE OF PUBLIC HEARING— PROPOSED BUDGET
Fiscal Year July 1, 2024 - June 30, 2025
City of: IOWA CITY
The City Council will conduct a public hearing on the proposed Budget at: 410 E. Washington St., Emma Harvat Hall Meeting Date: 4/16/2024 Meeting
Time: 06:00 PM
At the public hearing any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. This notice represents a
summary of the supporting detail of revenues and expenditures on file with the City Clerk and County Auditor.
City budgets are subject to pi utest If protest petition requircorrals are met, the State Appeal Bum it will hold a local hearing. Fur arm a infonnatimy consult
http.s://doiii.iowa
The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or
viewed at the offices of the Mayoc, City Clerk, and at the Library.
e estimated Total tax levy rate per 1000 valuation on regular property
15.63305
e estimated tax levy rate per 1000 valuation on Agiicultuial landis
3.00375
At the public hearing, any resident or taxpayer may present objections to, or
Phone Number
(319) 356-5041
arguments in favor of, any part of the proposed budget
City Clerk/Financc Officer's N
Kellie Grace
Budget FY 2025
Re -estimated FY 2024 Actual FY 2023
Revenues & Other Financing Sources
Taxes Levied on Property
1
68,821,450
66,312,743
66,682,280
Less. Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
68,821,450
66,312,743
66,682,280
Delinquent Property Taxes
4
0
0
2,733
TIF Revenues
5
4,388,100
4,059,847
4,086,247
Other City Taxes
6
3,576,298
3,596,461
3,838,982
Licenses& Permits
7
2,122,880
2,033,921
2,854,375
Use of Money and Property
8
3,171,385
3,172,348
7,499,685
Intergovernmental
9
65,768,611
54,055,201
40,945,223
Charges for Fees & Service
10
56,579,585
50,485,282
50,340,498
Special Assessments
11
2,000
1,381
0
Miscellaneous
12
10,151,601
5,011,286
4,530,030
Other Financing Sources
13
16,770,900
43,872,400
11,873,518
TiansfeisIn
14
57,338,700
76,520,088
61,737,614
Total Revenues and Other Sources
151
288,691,510
309,120,958
254,391,185
Expenditures & Other Financing Uses
Public Safety
16
31,911,220
31,501,680
29,377,655
Public Works
17
13,161,600
13,089,167
10,357,277
Health and Social Services
18
687,576
696,500
680,058
Culmrc and Recreation
19
17,695,590
17,789,192
16,378,547
Community and Economic Development
20
10,229,871
31,082,688
14,340,550
General Government
21
13,626,818
14,312,538
11,303,254
Debt Service
22
13,787,740
13,245,690
13,165,630
Capital Projects
231
41,047,794
51,921,739
22,949,801
Total Government Activities Expenditures
24
142,148,209
173,639,194
118,552,772
Business Type/Enterprises
25
99,559,142
137,656,570
67,112,243
Total ALL Expenditures
26
241,707,351
311,295,764
185,665,015
Transfers Out
27
57,338,700
76,520,088
61,737,614
Total ALL Expenditures/Transfers Out
28
299,046,051
387,815,852
247,402,629
Excess Revenues & Other Sources Over (Under) Expeuditures/Ti ausfers Out
29
-10,354,541
-78,694,894
6,988,556
Beginning Fund Balance July l
30
158,684,272
237,379,166
230,390,610
Ending Fund Balance June 30
31
148,329,731
158,684,272
237,379,166
https://dom-localgov.ima.gov/budget-renderer?id=17837 1/2
Prepared by: Nicole Davies, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5085
Resolution No. 24-79
Resolution setting a public hearing on April 16, 2024 to discuss
the proposed Fiscal Year 2025 Operating Budget, the proposed
three-year Financial Plan for Fiscal Year 2024 - Fiscal Year
2026, and the five-year Capital Improvement Plan 2024 - 2028.
Be it resolved by the City Council of the City of Iowa City, Iowa, that a public hearing on said
proposal should be and is hereby set for April 16, 2024, at 6:00 p.m. in Emma J. Harvat Hall of the
Iowa City City Hall, 410 East Washington Steet, Iowa City, Iowa, or if said meeting is cancelled, at
the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk
be and is hereby directed to cause notice of said public hearing to be published as provided by
law, to permit any taxpayer to be heard for or against the proposed Fiscal Year 2025 Operating
Budget and the proposed Fiscal Year 2024 - Fiscal Year 2026 Financial Plan and also the five-
year Capital Improvement Plan 2024 - 2028.
Passed and approved this 2nd day of April
Attest: 1 p 1> > e__
City Clerk
2024.
Approved by
City Attorn 's Office - 03/27/2024
It was moved by Dunn and seconded by Alter
adopted, and upon roll call there were:
Ayes:
X
X
X
X
—X
X
X
Nays:
Absent:
X
Alter
Bergus
Dunn
Harmsen
Moe
Salih
Teague
the Resolution be
7, 6
M
r
Approved by
City Attorn 's Office - 03/27/2024
It was moved by Dunn and seconded by Alter
adopted, and upon roll call there were:
Ayes:
X
X
X
X
—X
X
X
Nays:
Absent:
X
Alter
Bergus
Dunn
Harmsen
Moe
Salih
Teague
the Resolution be
7, 6
Item Number: 7.c.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution setting a public hearing for April 16, 2024 on an ordinance amending Title 3,
entitled "Finance, Taxation and Fees," Chapter 4, entitled "Schedule of Fees, Rates, Charges,
Bonds, Fines and Penalties" of the City Code to increase or change charges and fees.
Prepared By: Nicole Davies, Finance Director
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: Water rate adjustments for FY2025 amounting to an
increase of approximately $320,000 per year in revenues
for the Water fund. Wastewater rate adjustments for
FY2025 amounting to an increase of approximately
$628,000 per year in revenues for the Wastewater fund.
Solid Waste Disposal rate adjustments for FY2025
amounting to an increase of approximately $190,000 per
year in revenues for the Refuse fund. Tipping fee rate
adjustments for FY2025 amount to an increase of
approximately $750,000 per year in revenues for the
Landfill fund. Parking rate and fine adjustments for FY2025
amounting to an increase of approximately $3,000,000 per
year in revenues for the Parking fund, $160,000 per year in
revenues for the Transit fund and $150,000 per year in
revenues for the General fund.
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Notice of Public Hearing.docx
Utility Fee Draft Ordinance.doc
Utility Fee Resolution.doc
Executive Summary:
The Finance Department requests the City Council set a public hearing for April 16, 2024 to
consider amending Title 3, Chapter 4 of the City Code.
Title 3, Chapter 4 amendments include a 3% increase in water users charges, a 4% increase
in wastewater user charges, an increase in residential solid waste collection fees for curbside
recycling fees by $1.00 per dwelling unit per month, an increase in the tipping fee charged at
the landfill by $2.50 per ton, an increase in the hourly parking ramp fee by $1.00 per hour in
the Court Street Transportation Center, Tower Place, Capital Street and Dubuque Street
parking ramps, an increase in the hourly parking ramp fee by $1.25 per hour in the Chauncey
Swan and Harrison Street ramps with the first hour free, an increase in the hourly parking
meters from between $0.75 to $1.50 depending on the location and an increase in the fines
for parking violations by varying amounts per violation in fiscal year 2025.
Background /Analysis:
Title 3, Chapter 4 of the City Code is the "Schedule of Fees. Rates, Charges, Bonds. Fines
and Penalties"
Potable Water Use and Service Rate Adjustments
In the revised fiscal year 2024, the Water fund has a projected ending fund balance of
$14,109,124. With the rate adjustments the projected ending fund balance for fiscal year
2025 would be $14,234,372, a slight 0.9% increase. The City's five-year capital improvement
program projects water funding for capital projects over the next five years to be between
$1,770,000 and $3,100,000 each year for a total of $12,000,000. This figure does not include
the cost of repairing emergency water main breaks. Without a rate increase, the fund balance
would decline.
The Water fund is an enterprise or a business -type fund that is expected to be self -funding.
The primary solution is to review water rates and charges to ensure that the fund is
generating sufficient revenue to cover both its operating and capital expenses. By
implementing a user rate increase of 3% in fiscal year 2025 the anticipated decline in the
water fund's cash balance is greatly reduced. This solution also provides for a much healthier
and sustainable fund over time versus financing the necessary capital improvements through
revenue bonds or other debt.
All fees and charges, within the Water rates, are proposed to be increased 3% in fiscal year
2025, with a few small exceptions. The fee for the direct purchase of water is proposed to
remain at $0.50 per 100 gallons, the deposit for residential tenant accounts is proposed to
remain at $120.00, and the reconnection of discontinued service is proposed to remain at
$45.00. With these changes the minimum monthly charge for households with a 5/8 or 5/8 x
3/4 meter size increases from $8.52 to $8.78 in fiscal year 2025.
The proposed fee increases are expected to generate enough revenue to be able to help
offset the increases in operational costs and in funding for the capital improvement program
and ensuring that the Water fund remains a self -funding enterprise. The expected increase in
revenues is approximately $320,000 each year.
Wastewater Treatment Works User Charges Rate Adjustments
In the revised fiscal year 2024, the Wastewater fund had an ending unassigned fund balance
of $13,456,836. With a rate adjustment the projected ending fund balance for fiscal year 2025
would be $12,867,336, a 4.4% decrease. The City's five-year capital improvement program
projects wastewater funding for capital projects over the next five years to be between
$926,000 and $4,972,000 each year for a total of $12,822,000. Additionally, two revenue
bonds totaling $33,000,000 are planned in fiscal year 2024 for two major capital projects.
The Wastewater fund is an enterprise or a business -type fund that is expected to be self -
funding. The primary solution is to review wastewater rates and charges to ensure that the
fund is generating sufficient revenue to cover both its operating and capital expenses. By
implementing a user rate increase of 2% in fiscal year 2024 the anticipated decline in the
wastewater fund's cash balance is greatly reduced. This solution also provides for a much
healthier and sustainable fund over time versus financing the necessary capital
improvements through additional revenue bonds or other debt.
All fees and charges, within the Wastewater rates, are proposed to be increased 5% in fiscal
year 2025, with one exception. The fee for a deposit for a residential tenant account is
proposed to remain at $120.00. With these changes the minimum monthly charge for
households for up to 100 cubic fee of water used increases from $8.31 to $8.73 in fiscal year
2025.
The proposed fee increases are expected to generate enough revenue to be able to help
offset the increases in funding for the capital improvement program and revenue bond debt
and ensuring that the Wastewater fund remains a self -funding enterprise. The expected
increase in revenues is approximately $628,000 each year.
Solid Waste Disposal Rate Adjustments
In the revised fiscal year 2024, the Refuse Collection fund had an ending unassigned fund
balance of $2,018,613. The estimated fund balance for fiscal year 2025 with the rate
adjustments is $2,186,413, which is an increase of 8.3%. The City's curbside program has
seen consistent increases in trash, recycling and organics usage over the past three years,
while fuel, equipment, and labor costs have increased for all three services. Without the
$1.00 per dwelling unit per month increase for curbside recycling, the fund balance would
continue to decline.
In the revised fiscal year 2024, the Landfill fund had an ending unassigned fund balance of
$2,547,958. The estimated ending fund balance for fiscal year 2024 with the rate adjustments
is $2,739,708, a 7.5% increase. The City's five-year capital improvement program projects
landfill funding for capital projects over the next five years to be between $0 and $4,910,750
each year for a total of $6,322,500. The increase to the tipping fee of $2.50 per ton is needed
to help offset the capital projects costs and is more comparable to what other area landfills
are charging.
The Refuse Collection and Landfill funds are enterprise or business -type funds that are
expected to be self -funding. The primary solution is to review user rates to ensure that the
fund is generating sufficient revenue to cover both operating and capital expenses. By
implementing the solid waste rate increases mentioned previously in fiscal year 2025, the
anticipated declines in the funds' cash balances are greatly reduced. This solution also
provides for much healthier and sustainable funds over time versus financing the necessary
capital improvements through revenue bonds or other debt.
The proposed fee increases are expected to generate enough revenue to support the
increase in operational costs and capital projects and ensures that the Refuse Collection and
Landfill funds remain a self -funding enterprise. The expected increase in revenues for the
Refuse Collection and Landfill funds are approximately $190,000 and $750,000 a year,
respectively.
Parking Rate Adjustments
In the revised fiscal year 2024, the Parking fund had an ending unassigned fund balance of
$1,476,139, which is 22% of revenues and transfers in. We want this number to be at least
50% of revenues and transfers in. The projected ending fund balance for fiscal year 2025 is
estimated to be $3,482,780, a 136% increase, but still only 33% of revenues and transfers in.
With a rate increase, we can start building our unassigned fund balance, implement
enhanced cleaning for our ramps and downtown and help subsidize fare free for Transit.
The Parking fund is an enterprise or a business -type fund that is expected to be self -funding.
The primary solution is to review parking rates to ensure that the fund is generating sufficient
revenue to cover both its operating and capital expenses. By implementing increases for
hourly parking in the ramps, hourly parking meters and for parking violations, the parking
fund's cash balance is anticipated to increase. This solution also provides for a much
healthier and sustainable fund over time versus financing the necessary capital
improvements through revenue bonds or other debt.
With this increase in the hourly parking in the ramps, the hourly fee increases from either
$0.75 or $1.00 to $2.00 an hour, the hourly fee for parking meters increases from $0.75 to
$1.50, $1.00 to $1.50 or $1.50 to $3.00, depending on location, the fines for parking
violations are increasing varying amounts per violation in fiscal year 2025.
The proposed fee increases are expected to generate enough revenue to support the
increased costs in operations, funding for the capital improvement program and helps to
ensure the Parking fund remains a self -funding enterprise. The expected increase in
revenues is approximately $3,000,000 a year. The hourly ramp increase is also expected to
increase Transit fund revenues by $160,000 for the Court Street Transportation Center ramp.
The increase in parking fine violations is also expected to increase General fund revenues by
$150,000.
Notice of Public Hearing
Notice is hereby given that a public hearing will
be held at which the Council will consider:
Ordinance amending Title 3, Entitled
"Finances, Taxation and Fees," Chapter 4,
entitled "Schedule of Fees, Rates, Charges,
Bonds, Fines and Penalties," of the City Code
to increase water system, wastewater
system, solid waste disposal, and parking
charges and fees.
Copies of the proposed ordinance are on file
for public examination in the office of the City
Clerk, City Hall, 410 E. Washington St., Iowa
City, Iowa. Copies are available by telephoning
the City Clerk at 319/356-5043 or emailing
kellie-fruehling(cDiowa-city.org.
The public hearing will be held at 6:00 p.m. on
April 16, 2024, in the Emma J. Harvat Hall, City
Hall, Iowa City. Persons wishing to make their
views known for Council consideration are
encouraged to participate.
Kellie K. Fruehling, City Clerk
Prepared by: Nicole Davies, Finance Director, 410 E. Washington Street, Iowa City, IA 52240, 319-356-5085
160MMOM0110
Ordinance Amending Title 3, Entitled "City Finances, Taxation And Fees,"
Chapter 4, Entitled "Schedule Of Fees, Rates, Charges, Bonds, Fines, And
Penalties"
Whereas, pursuant to Chapter 384, Code of Iowa (2023), the City of Iowa City is authorized to
establish and provide for the collection of rates to pay for the City's utility systems, including the
City's water supply and treatment system, wastewater treatment system, solid waste disposal
services at the municipal landfill, and parking system; and
Whereas, the City's financial policies dictate that the Water fund shall be self-supporting; and
Whereas, the City's current water rate structure does not provide sufficient revenue to fund the
necessary operations; and
Whereas, the Iowa City City Council intends to provide a water rate and fee structure that makes
the City's water utilities self-sustaining; and
Whereas, the Iowa City City Council proposes to increase water user charges by 3% on July 1,
2024 to recover the City's cost of providing services; and
Whereas, the City's financial policies dictate that the Wastewater fund shall be self-supporting;
and
Whereas, the City's current wastewater rate structure does not provide sufficient revenue to fund
the necessary operations; and
Whereas, the Iowa City City Council intends to provide a wastewater rate and fee structure that
makes the City's wastewater utilities self-sustaining; and
Whereas, the Iowa City City Council proposes to increase wastewater user charges by 5% on July
1, 2024 to recover the City's cost of providing services; and
Whereas, the City's financial policies dictate that the Refuse and Landfill funds shall be self-
supporting; and
Whereas, the City's current solid waste disposal rate structure does not provide sufficient revenue
to fund the necessary operations; and
Whereas, the Iowa City City Council intends to provide a solid waste disposal rate and fee
structure that makes the City's refuse and landfill utilities self-sustaining; and
Whereas, the Iowa City City Council proposes to increase curbside recycling by $1.00 per
dwelling unit, per month and to increase the landfill tipping fee by $2.50 per ton on July 1, 2024, to
adequately finance the municipal solid waste operational costs; and
Whereas, the City's financial policies dictate that the Parking fund shall be self-supporting; and
Whereas, the City's current parking rate structure does not provide sufficient revenue to fund the
necessary operations; and
Ordinance No.
Page 2
Whereas, the Iowa City City Council intends to provide a parking rate and fee structure that
makes the City's Parking utilities self-sustaining; and
Whereas, the Iowa City City Council proposes to increase the hourly parking ramp fee by $1.00
per hour in the Court Street Transportation Center, Tower Place, Capital Street and Dubuque
Street parking ramps, the hourly parking ramp fee by $1.25 per hour in the Chauncey Swan and
Harrison Street ramps with the first hour free, the hourly parking meters from between $0.75 to
$1.50 depending on the location and the fines for parking violations by varying amounts per
violation on July 1, 2024 to recover the City's cost of providing services.
Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa:
Section I. Amendment.
1. Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees,
Rates, Charges, Bonds, Fines, and Penalties," Section 3, entitled "Potable Water Use and
Service," of the Iowa City Code is hereby amended by deleting it in its entirety and
replacing it as follows:
3-4-3: Potable Water Use and Service:
Description Of Fee, Charge, Bond, Fine Or Penalty
Amount Of Fee, Charge, Bond, Fine Or Penalty
Water service charges (see section 16-3A-4 of this Code):
Meter Size
Charge
(Inches)
For first 100 cubic feet or less of water used, based on
'/e, 5/e x'/4
$ 8.78
meter size
3/4
9.59
1
11.29
1'/2
22.51
2
30.27
3
55.95
4
97.57
6
196.34
There will be no minimum monthly charge for a single purpose water meter for the months of November to March if
no water is used.
User charges for water in excess of 100 cubic feet per
Monthly
Charge Per 100 Cubic Feet
month:
Usage
(Cubic Feet)
Dual purpose meters
101-3,000
$4.09
Over 3,000
2.94
Single purpose meters
Over 100
4.09
Other charges and discounts:
Charge
Low income discount
60 percent of minimum monthly water charge
Temporary water use (see subsection 16-3A-4 B of this
Code):
During construction for the first 90 days from the date
Charge Per Month
of the connection to the water main for a new water
service or a maximum of 90 days for reconstruction:
Single- and two-family residences
$ 20.52
Multi -family residences
20.52
Commercial structures
34.19
After 90 days for any structure, until the water meter is
136.72
Ordinance No.
Page 3
2. Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees, Rates,
Charges, Bonds, Fines, and Penalties," Section 4, entitled "Wastewater Treatment Works User
Charges," of the Iowa City Code is hereby amended by deleting it in its entirety and replacing it as
follows:
3.4.4: Wastewater Treatment Works User Charges:
installed
Charge
Direct purchase of water fee, per 100 gallons or fraction
$ 0.50
thereof (see subsection 16-3A4 C of this Code)
Deposit and delinquency fee for combined City water
and/or sanitary sewer and/or solid waste collection
accounts (see section 16-3A5 of this Code):
Residential owner account
0.00
Residential tenant account
120.00
Commercial account
An amount equal to an
average 2 month billing for
commercial service for City water and/or sanitary sewer
service, or $120.00, whichever is greater
10 percent delinquency charge on current billed portion of the outstanding amount
on combined water and/or
sanitary sewer and/or solid waste account that is not paid within 22 days of billing date.
Can be waived once every 12
months
Delinquency deposit fee for combined water and/or
An amount equal to an average 2 month billing for the
sanitary sewer and/or solid waste collection accounts (see
delinquent account. Can be waived if the account holder
section 16-3A-5 of this Code)
enrolls in SurePay
To connect water main extensions, per acre
Charge
$539.42
Service Fees
During Normal
After Normal
Working Hours
Working Hours'
Reconnection of discontinued service
$45
$94.48
Posting fee for shutting off water in collection procedure
$0
Not done after normal
working hours
Frozen water meters
$40.13, plus cost of meter
$94.48, plus cost of
meter
Shut off water service at curb and check for exterior leaks
No charge
$94.48, plus hourly
overtime rate beyond 2
hours
Broken or damaged hydrant
Repair cost
$94.48, plus repair cost
Location of City owned water main for other utilities
No charge
No charge
Location of City owned water main for private enterprise
No charge
$94.48, plus hourly
overtime rate beyond 2
hours
Check water meter for accuracy at consumer's request
$90.94
Not done after normal
working hours
Annual fire hydrant fee for inspection and operation of fire
107.47
Not done after normal
hydrants which are privately owned or owned by other
working hours
government agencies
After hours callout fee for any water work done outside of
Not applicable
$94.48, plus hourly
normal working hours
overtime rate beyond 2
hours
2. Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees, Rates,
Charges, Bonds, Fines, and Penalties," Section 4, entitled "Wastewater Treatment Works User
Charges," of the Iowa City Code is hereby amended by deleting it in its entirety and replacing it as
follows:
3.4.4: Wastewater Treatment Works User Charges:
Ordinance No.
Page 4
Sanitary Sewer Service Charges; Description Of Fee,
Amount Of Fee, Charge, Bond,
City Code
Charge, Bond, Fine Or Penalty
Fine Or Penalty
Chapter, Article Or
$3.50
Section Reference
Minimum monthly charge (includes the first 100 cubic
$8.73
16-3A4
feet of water used)
Additional yard waste carts over 1, per month
Monthly charge for each additional 100 cubic feet of
427
16-3A-4
water used
Low income discount
60 percent of monthly minimum
16-3A-4
charge
Monthly surcharge:
BOD (per pound) 300 or less MPL'
Included in charge for 100 cubic feet
16-3A4
of water used
BOD (per pound) from 301 MPL to 2,000 MPL'
$ 0.305
16-3A4
BOD (per pound) greater than 2,000 MPL'
0.456
16-3A4
Suspended solids (SS) (per pound)
0244
16-3A4
Monthly minimum, unmetered user
35.73
16-3A4
Manufactured housing park, monthly minimum per lot
35.73
16-3A4
Holding tank waste - plus landfill fees
0.035 per gallon
16-3A4
Holding tank waste hauler - annual permit
971.40 per year
16-3A4
Deposit and delinquency fee for combined City water
16 -3A -5,16-3A-7
and/or sanitary sewer and/or solid waste collection
accounts:
Residential owner account, per combined residential
0.00
service for City water and/or sanitary sewer and/or
solid waste collection service
Residential tenant account, per combined residential
120.00
service for City water and/or sanitary sewer and/or
solid waste collection service
10 percent delinquency charge on current billed
10.0 percent current billed portion.
portion of the outstanding amount on combined water
Can be waived once every 12
and/or sanitary sewer and/or solid waste account that
months
is not paid within 22 days of billing date
Delinquency deposit fee for combined City water and/or
An amount equal to an average 2-
16-3A-5
sanitary sewer and/or solid waste collection accounts
month billing for the delinquent
account. Can be waived if the
account holder enrolls in SurePay
3. Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees, Rates,
Charges, Bonds, Fines, and Penalties," Section 5, entitled "Solid Waste Disposal," of the Iowa City
Code is hereby amended by deleting it in its entirety and replacing it as follows:
34-5: Solid Waste Disposal:
Description Of Fee, Charge, Bond, Fine Or Penalty
Charge
Yard waste collection fees:
Per dwelling unit, per month
$3.50
Low income discount
75 percent of monthly charge
Untreated wood waste
Free
Additional yard waste carts over 1, per month
$3.50
Ordinance No.
Page 5
Collection of large items fees:
Appliance collection, per Rem collected
$20.00
Bulky solid was
$20.00 per stop and 1 item; $10.00 per
additional items
Tire collection
$3.75 per tire; $7.50 tire and rim
Residential solid waste collection fees:
Curbside household refuse:
Per dwelling unit, per month
$14.00
Low income discount
75 percent of monthly charge
Per sticker for each additional bag beyond each unit's monthly
allotment
$ 2.50 each
Additional refuse carts over 1, per month
$14.00 each
Per 2 rooming units, per month (in addition to the dwelling unit
fees)
15.90
Electronic waste
TVs or monitors $21.50 per Rem
Curbside recycling:
Per dwelling unit, per month
$8.50
Low income discount
75 percent of monthly charge
Iowa City community compost
$20.00 per ton, $2.00 minimum
Wood chip mulch
No charge
Deposit and delinquency fee combined for City water and/or sanitary
sewer and/or solid waste collection accounts:
Residential owner account, per combined residential service for
City water and/or sanitary sewer and/or solid waste collection
service
$ 0.00
Residential tenant account, per combined residential service for
City water and/or sanitary sewer and/or solid waste collection
service
120.00
5 percent delinquency charge on current billed portion of the
outstanding amount on combined water and/or sanitary sewer
and/or solid waste account that is not paid within 22 days of billing
date
5 percent current billed portion. Can be
waived once every 12 months
Delinquency deposit for combined water and/or sanitary sewer and/or
solid waste collection service
An amount equal to an average 2 -month
billing for the delinquent account. Can be
waived if the account holder enrolls in
SurePay
Special wastes disposal fees:
Disposal of special wastes (except for asbestos containing material
and contaminated soils)
2 times the landfill use fees in this section
Minimum fee
2 times the landfill use fee for 1 ton
Asbestos containing material (ACM):
Nonfriable ACM, from Iowa City premises subject to a Property
Tax and City owned property
$100-00tton
Nonfriable ACM, from other locations
105.001ton
Friable ACM, from Iowa City premises subject to a Property
Tax and City owned property
100.001cubic yard
Friable ACM, from other locations
105.001cubic yard
Minimum fee for any regulated ACM
100.00
Ordinance No.
Page 6
Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees, Rates,
Charges, Bonds, Fines, and Penalties," Section 6, entitled "Stormwater Utility Fee," of the Iowa
City Code is hereby amended by deleting it in its entirety and replacing R as follows:
3-4-8: Parking:
Description Of Fee, Charge, Fine Or Penalty
Contaminated soil:
50-00tton
Penalty
Parking ramp fees:
Minimum fee for contaminated soil
150.00
Disposal of large items fees (see also Collection of large items fees
above):
First hour= Free
Appliance disposal fees:
Hours 2+ _ $2.00 per hour
Street parking ramps), per hour
Commercial per item disposed
1.00/cubic foot
Monthly all day permits with advance payment (Court Street
90.00
Residential per Rem disposed
$12.50 (at landfill scale house)
Tire disposal fee:
Place, Capital Street, and Dubuque Street parking ramps), per
Per pound
$015
Annual all day permits with advance payment (Court Street
Subject to minimum fee
3.00
Transportation Center, Chauncey Swan, Harrison Street, Tower
Untreated wood waste and yard waste:
24-00tton
Place, Capital Street, and Dubuque Street parking ramps), per
Minimum
2.00
Landfill use fees:
Arriving at the landfill with an unsecured or uncovered load:
First instance in trailing 12 months
Warning
Second or subsequent instances in trailing 12 months
$50.00
Electronic waste
$3.00 per item; TVs or monitors $15.00 per
item
Solid waste from Iowa City premises subject to a Property Tax and
City owned property:
Total landfill fee per ton (includes State fee per ton)
$47.50
All other solid waste:
Total landfill fee per ton (includes State fee per ton)
$52.50
Minimum fee in lieu of tonnage fees (600 pounds or less):
Solid waste from Iowa City premises subject to a Property Tax
and City owned property
$14.00
All other solid waste
$15.00
Title 3, entitled "City Finances, Taxation, and Fees," Chapter 4, entitled "Schedule of Fees, Rates,
Charges, Bonds, Fines, and Penalties," Section 6, entitled "Stormwater Utility Fee," of the Iowa
City Code is hereby amended by deleting it in its entirety and replacing R as follows:
3-4-8: Parking:
Description Of Fee, Charge, Fine Or Penalty
Amount Of Fee, Charge, Fine Or
Penalty
Parking ramp fees:
Hourly parker (Court Street Transportation Center, Tower Place,
First hour= Free
Capital Street, Chauncey Swan, Harrison Street and Dubuque
Hours 2+ _ $2.00 per hour
Street parking ramps), per hour
Monthly all day permits with advance payment (Court Street
90.00
Transportation Center, Chauncey Swan, Harrison Street, Tower
Place, Capital Street, and Dubuque Street parking ramps), per
month
Annual all day permits with advance payment (Court Street
1,026.00
Transportation Center, Chauncey Swan, Harrison Street, Tower
Place, Capital Street, and Dubuque Street parking ramps), per
year
Ordinance No.
Page 7
Reissue of monthly, quarterly or annual permit, each reissue
25.00
City employee monthly all day permits, per month
Half price
City council monthly all day permits, per month
No charge
Lost ticket fee
$ 30.00
Surface lot fees:
Monthly all day permits, per month
70.00
Monthly all day permits (annual advance payment), per year
798.00
Monthly off hours permits (after 5:00 P.M., Monday through
Friday, all day Saturday and Sunday), per month; all city surface
lots
63.00
Parking meter fees (except as otherwise marked):
Central business district on street meter, per hour
3.00
Central business district lot meter, per hour
3.00
100 - 300 blocks of East Jefferson Street, per hour
3.00
100 - 200 block of North Clinton Street, per hour
1.50
10 block of West Court Street, per hour
1.50
10 - 300 block of East Court Street, per hour
1.50
300 block of South Linn Street, per hour
1.50
300 block of South Dubuque Street, per hour
1.50
300 block of South Clinton Street, per hour
1.50
100 - 300 blocks of East Market Street, per hour
1.50
100 - 200 block of North Linn Street, per hour
1.50
400 block of Iowa Avenue, per hour
1.50
Market Street and Schuman parking lots, per hour
1.50
Peripheral lot meter (outside central business district), per hour
1.50
Peripheral on street meter (outside central business district), per
hour
1.50
Fee for contractor reservation of space, per day
25.00
Moped/scooter/motorcycle permit (annual permit):
January 1, 2015 — December 31, 2023
90.00
January 1, 2024 -
95.00
Fines for parking violations:
Overtime parking
15.00
Commercial loading zone; each period runs from July 1 until
June 30 of subsequent year.
First citation each period
25.00
Second+ citation each period
40.00
Expired meter; each period runs from July 1 until June 30 of the
subsequent year:
First citation each period
Warning
Second citation each period
$ 10.00
Third citation each period
15.00
Fourth citation each period
20.00
Ordinance No.
Paqe 8
Section II. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this
Ordinance are hereby repealed.
Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be
invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a
whole or any section, provision or part thereof not adjudged invalid or unconstitutional.
Section IV. Effective Date. This Ordinance shall be in effect on July 1, 2024.
Passed and approved this day of , 20
Mayor
Attest:
City Clerk
Approved by
City Attorney's Office
Fifth citation each period
30.00
Sixth+ citation each period
40.00
Prohibited zone
25.00
Illegal parking; handicapped parking space
$200.00, or as specified in Iowa Code
section 321.236(1)(b), as amended, for
violations of Iowa Code section
321 L.4(2)
Library patron only parking
$20.00
Library outside book drop off only
20.00
Parking in passenger loading zone
25.00
Parking where prohibited or restricted during a snow emergency
50.00
Parking in front of fire hydrant
50.00
Parking in fire lane
40.00
All other illegal parking violations
25.00
Increases:
30 days after issue, all parking violations, if not already paid
or appealed, shall increase in amount by $10.00, or as
allowed by Iowa Code section 321.236(1)(b), as amended
Original ticket amount plus $10.00
Section II. Repealer. All ordinances and parts of ordinances in conflict with the provisions of this
Ordinance are hereby repealed.
Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be
invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a
whole or any section, provision or part thereof not adjudged invalid or unconstitutional.
Section IV. Effective Date. This Ordinance shall be in effect on July 1, 2024.
Passed and approved this day of , 20
Mayor
Attest:
City Clerk
Approved by
City Attorney's Office
Prepared by: Nicole Davies, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5085
Resolution No. 24-80
Resolution setting a public hearing for April 16, 2024 on an ordinance
amending Title 3, entitled "Finance, Taxation and Fees," Chapter 4, entitled
"Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties" of the City
Code to increase or change charges and fees.
Whereas, pursuant to Chapter 384, Code of Iowa (2023), the City of Iowa City'provides certain
utilities, such as potable water use and service, wastewater treatment, solid waste disposal
services, and parking; and
Whereas, it is in the public interest to review certain fees and charges associated with said
services; and
Whereas, the Iowa City City Council proposes to increase water service charges by approximately
3% for billing on or after July 1, 2024; and
Whereas, the Iowa City City Council proposes to increase wastewater service charges by
approximately 5% for billing on or after July 1, 2024; and
Whereas, the Iowa City City Council proposes to increase curbside recycling by $1.00 per
dwelling unit, per month, and to increase the landfill tipping fee by $2.50 per ton, all on or after
July 1, 2024; and
Whereas, the Iowa City City Council proposes to increase the hourly parking ramp fee by $1.00
per hour in the Court Street Transportation Center, Tower Place, Capital Street and Dubuque
Street parking ramps, the hourly parking ramp fee by $1.25 per hour in the Chauncey Swan and
Harrison Street ramps with the first hour free, the hourly parking meters from between $0.75 to
$1.50 depending on the location and the fines for parking violations by varying amounts per
violation on or after July 1, 2024; and
Whereas, the City Code requires that notice and public hearing on proposed changes in rates for
fees and charges for City utilities be provided to the public, prior to enactment of said rates for
fees and charges.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
A public hearing on an ordinance amending Title 3 entitled "Finances, Taxation and Fees,"
Chapter 4 entitled "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties," of the
City Code to increase water service charges, wastewater treatment charges, solid waste
disposal charges, and parking charges is to be held on the 16th day of April, 2024, at 6:00
p.m., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled,
at the next meeting of the City Council thereafter as posted by the City Clerk.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
Passed and approved this 2nd day of Aprf1 2024.
Resolution No. 24-80
Page 2
Attest: L�,
City Clerk
J
l
Ma
Approved by
City Attorney' Office — 03/28/2024
Resolution No. 24-80
Page 3
It was moved by Dunn and seconded by Alter
the Resolution be adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x
Alter
_ Bergus
x
Dunn
x
Harmsen
x
Moe
x
Salih
x
Teague
Item Number: 7.d.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution setting a public hearing on April 16, 2024 on project manual and estimate of cost
for the construction of the Mercer Scanlon Roof and Skylight Improvements Project, directing
City Clerk to publish notice of said hearing, and directing the City Engineer to place said
project manual on file for public inspection.
Prepared By: Ben Clark — Senior Engineer
Reviewed By: Jason Havel — City Engineer
Josh Worrell — Facilities Manager
Juli Seydell Johnson — Parks & Recreation Director
Geoff Fruin — City Manager
Fiscal Impact: $462,000 available in the Recreation Center Improvements
account #R4351
Staff Recommendation: Approval
Attachments: Resolution
Executive Summary:
This agenda item begins the bidding process for the construction of the Mercer Scanlon Roof
and Skylight Improvements Project.
Background /Analysis:
The roofing systems at Mercer Park Aquatic Center and Scanlon Gymnasium have reached
the end of their useful lifespan and need replacement.
This project includes replacing the prismatic skylights, roof membrane and flashing over the
gymnasium and coating the Kalwall skylight system above the main entrance to the building.
A future project will replace the roof membrane and flashing over the natatorium.
1, J
Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5436
Resolution No. 24-81
Resolution setting a public hearing on April 16, 2024 on project
manual and estimate of cost for the construction of the Mercer
Scanlon Roof and Skylight Improvements Project, directing City
Clerk to publish notice of said hearing, and directing the City
Engineer to place said project manual on file for public
inspection.
Whereas, funds for this project are available in the Recreation Center Improvements account
#R4351.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
1. A public hearing on the project manual and estimate of cost for the construction of the
above-mentioned project is to be held on the 161' day of April, 2024, at 6:00 p.m. in the
Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted by the City Clerk.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. A copy of the project manual and estimate of cost for the construction of the above-named
project is hereby ordered placed on file by the City Engineer in the office of the City Clerk
for public inspection.
Passed and approved this 2nd day of April , 2024
kfay6r
Approved by
Attest:
City blerk City Attor ey's Office
(Liz Craig - 03/28/2024)
It was moved by Dunn and seconded by Alter the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
X Alter
X Bergus
X Dunn
X Harmsen
X Moe
X Salih
X Teague
Item Number: 7.e.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution setting a public hearing on April 16, 2024 on project manual and estimate of cost
for the construction of the Kirkwood Ave CRANDIC Railroad Crossing Project, directing City
Clerk to publish notice of said hearing, and directing the City Engineer to place said project
manual on file for public inspection.
Prepared By:
Ethan Yoder — Civil Engineer
Reviewed By:
Jason Havel — City Engineer
Ron Knoche — Public Works Director
Geoff Fruin — City Manager
Fiscal Impact:
$165,000.00 available in the Pavement Rehabilitation
account#S3824
Staff Recommendation:
Approval
Attachments: Location Map
Resolution
Executive Summary:
This project generally includes removal and replacement of pavement, ADA compliant
sidewalk and curb ramps, and storm intake top replacement.
Background /Analysis:
CRANDIC Railroad is repairing the railroad crossing on Kirkwood Ave and is working with the
City to construct the approaches to the crossing.
Project Timeline:
Hold Public Hearing and Approve Project Manual: April 2, 2024
Bid Letting Date: April 23, 2024
Contract Award Council Meeting Date: May 7, 2024
Construction Dates: Summer 2024 to Fall 2024
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Prepared by: EtKan Yoder, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5145
Resolution No. 24-82
Resolution setting a public hearing on 16th of April, 2024 on
project manual and estimate of cost for the construction of the
Kirkwood Ave CRANDIC Railroad Crossing Project, directing
City Clerk to publish notice of said hearing, and directing the City
Engineer to place said project manual on file for public
inspection.
Whereas, funds for this project are available in the Pavement Rehabilitation account #S3824.
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
1. A public hearing on the project manual and estimate of cost for the construction of the
above-mentioned project is to be held on the 2nd day of April, 2024, at 6:00 p.m. in the
Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next
meeting of the City Council thereafter as posted by the City Clerk.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for
the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. A copy of the project manual and estimate of cost for the construction of the above-named
project is hereby ordered placed on file by the City Engineer in the office of the City Clerk
for public inspection.
Passed and approved this 2nd day of April 20 91,_
Approved by /
Attest: G .
City Clerk City Attorney; Office - 03/28/2024
It was moved by Dunn and seconded by Alter the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
X Alter
X Bergus
X Dunn
X Harmsen
X Moe
X Salih
X Teague
l
Ma
Approved by /
Attest: G .
City Clerk City Attorney; Office - 03/28/2024
It was moved by Dunn and seconded by Alter the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
X Alter
X Bergus
X Dunn
X Harmsen
X Moe
X Salih
X Teague
Item Number: 10.a.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution approving a project manual and estimate of cost for the construction of the Iowa
Avenue Bridge Trail Underpass Bridges Project, establishing amount of bid security to
accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place
for receipt of bids.
Prepared By: Ethan Yoder — Civil Engineer
Reviewed By: Jason Havel — City Engineer
Ron Knoche — Public Works Director
Geoff Fruin — City Manager
Fiscal Impact: $170,000.00 available in the Bridge Maintenance/Repair
account #S391 0
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Resolution
Executive Summary:
This project generally includes removal and replacement of deteriorated trail underpass
approach bridges on both the north and south side of the Iowa Avenue Bridge. This
construction includes demolition, structural steel, reinforced concrete, steel guardrail and
other related work.
Background /Analysis:
The 2023 Biennial Bridge inspection of the Iowa Avenue bridge found that the trail bridge
approaches to the pedestrian tunnel under the Iowa Avenue bridge had started to fail. The
recommendation from the inspection was to close the pedestrian tunnel and to remove and
replace the bridges to the tunnel.
Project Timeline:
Hold Public Hearing and Approve Project Manual: April 2, 2024
Bid Letting: April 23, 2024
Contract Award: May 7, 2024
Construction: May 2024 to July 2024
Prepared by: Ethan Yoder, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145
Resolution No. 24-83
Resolution approving project manual and estimate of cost for the
construction of the Iowa Avenue Bridge Trail Underpass Bridges
Project, establishing amount of bid security to accompany each
bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Bridge Maintenance/Repair account #S3910.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa
City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 23rd day of April,
2024. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 6:00 p.m. on the 7th day of May, 2024, or at a special meeting called for that
purpose.
Passed and approved this 2nd day of April 20 24
Attest: 1`A �Ctc"P
City Uerk
M
Approve y
City Attorn 's ffice
(Liz Craig - 03/28/2024)
M
Resolution No. 24-83
Page 2
It was moved by salih and seconded by Alter the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Alter
x Bergus
x Dunn
x Harmsen
x Moe
x Salih
x Teague
Item Number: 10.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution approving project manual and estimate of cost for the construction of the Mormon
Trek PCC Patching Project, establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Marri Van Dyke - Civil Engineer
Reviewed By:
Jason Havel - City Engineer
Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact: $670,000 available in the Annual Pavement Management
Account #S3824.
Staff Recommendation: Approval
Attachments: Location Map
Resolution
Executive Summary:
This project generally includes approximately 4,000 square yards of portland cement
concrete (PCC) patching on Mormon Trek Boulevard, north of Melrose Avenue.
Background /Analysis:
Mormon Trek Boulevard has developed significant pavement cracking in multiple locations
between Melrose Avenue and the Iowa Interstate Railroad. In order to extend the life of the
roadway, extensive PCC patching will be completed with this project.
Location Map
Mormon Trek PCC Patching Project
Prepared by: Marri VanDyke, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5044
Resolution No. 24-84
Resolution approving project manual and estimate of cost for the
construction of the Mormon Trek PCC Patching Project,
establishing amount of bid security to accompany each bid,
directing City Clerk to post notice to bidders, and fixing time and
place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Annual Pavement Management Account
#S3824.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to City of Iowa
City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 231 day of April,
2024. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 6:00 p.m. on the 7th day of May, 2024, or at a special meeting called for that
purpose.
Passed and approved this 2nd day of April
May®r
Attest:
City dlerk
2024.
Approved by
City Attor ey's Office
(Liz Craig - 03/28/2024)
E
Resolution No. 24-84
Page 2
It was moved by Alter and seconded by Moe the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
X Alter
x Bergus
x Dunn
x Harmsen
x Moe
x Salih
x Teague
Item Number: 10.c.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution instituting proceedings to take additional action for the authorization of a loan and
disbursement agreement and the issuance of $3,322,000 Sewer Revenue Capital Loan Notes
Prepared By: Nicole Davies, Finance Director
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: Adopted as part of the FY2024 Revised Budget and 2024-
2028 Capital Improvement Program.
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Iowa City (147) - Hearing Proceedings 2024 Sewer SRF P D.docx
Executive Summary:
This loan is for the planning and design of two projects at the South Wastewater Treatment
Plant. They are the Digester Complex Rehabilitation and the Digester Gas Improvements
projects.
Background /Analysis:
The City has qualified for a 0% interim planning and design loan from Iowa Water Pollution
Control Works Program (the "SRF Program") to be applied to the engineering and planning
for certain projects at the South Wastewater Treatment Plant, the Digester Complex
Rehabilitation and the Digester Gas Improvements. Following the design of the projects,
additional hearing(s) will be necessary to obtain borrowing authority over and above the
amount covered by this hearing. This hearing will permit the City to take advantage of the 0%
interim loan program, which then may be rolled into the future long-term SRF loan.
The borrowing of loan funds by the City through the SRF program involves the same
procedures applicable to the issuance and sale of municipal bonds generally. Although the
Iowa Finance Authority (the "Authority") has agreed to make the City a loan under the terms
of a Loan and Disbursement Agreement, that loan will be secured and evidenced by a Sewer
Revenue Capital Loan Note that will be issued to the Authority at the time the loan is closed,
which is anticipated to be approximately a year from now.
The City's bond attorney, Kristin Billingsley Cooper, and the City's municipal advisor, Maggie
Burger, are both assisting with the loan process.
10,x:.
Items to Include on Agenda for April 2, 2024
City of Iowa City, Iowa
$3,322,000 Sewer Revenue Capital Loan Notes.
Public hearing on the authorization of a Loan and Disbursement Agreement and the
issuance of Notes to evidence the obligation of the City thereunder.
Resolution instituting proceedings to take additional action.
Notice Must Be Given Pursuant to Iowa Code
Chapter 21 and the Local Rules of the City.
April 2, 2024
The City Council of the City of Iowa City, State of Iowa, met in regular
session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at
6 o'clock P .M., on the above date. There were present Mayor
Teague , in the chair, and the following named Council Members:
Alter, Dunn, Harmsen, Moe, Salih, Teague
Absent: Bergus
2
The Mayor announced that this was the time and place for the public hearing and meeting
on the matter of the authorization of a Loan and Disbursement Agreement by and between the
City and the Iowa Finance Authority, and the issuance to the Iowa Finance Authority of
$3,322,000 Sewer Revenue Capital Loan Notes to evidence the obligations of the City under said
Loan and Disbursement Agreement, in order to provide funds to pay costs of acquisition,
construction, reconstruction, extending, remodeling, improving, repairing and equipping all or
part of the Municipal Sewer System, including the Digester Complex Rehabilitation Project, and
that notice of the proposed action by the City Council to institute proceedings for the
authorization of the Loan and Disbursement Agreement and the issuance of the Notes had been
published pursuant to the provisions of Sections 384.24A and 384.83 of the Code of Iowa, as
amended.
The Mayor then asked the Council whether any written objections had been filed by any
City resident or property owner to the proposal. The Clerk advised the Mayor and the Council
that 0 written objections had been filed. The Mayor then called for oral objections to the
proposal and 0 were made. Whereupon, the Mayor declared the time for receiving oral
and written objections to be closed.
(Attach here a summary of objections
received or made, if any)
3
The City Council then considered the proposed action and the extent of objections
thereto.
Whereupon, Council Member Alter introduced and
delivered to the Clerk the Resolution hereinafter set out entitled "Resolution Instituting
Proceedings to Take Additional Action for the Authorization of a Loan and Disbursement
Agreement and the Issuance of $3,322,000 Sewer Revenue Capital Loan Notes", and moved:
® that the Resolution be adopted.
❑ to Adjourn and defer action on the Resolution and the proposal to institute
proceedings to the meeting to be held at o'clock M.
on the day of , 2024, at this place.
Council Member Moe seconded the motion. The roll was called and the
vote was,
Ayes: Alter, Dunn, Harmsen, Moe, Salih, Teague
Nays: None
Whereupon, the Mayor declared the measure duly adopted.
M
Resolution No. 24-85
Resolution Instituting Proceedings to Take Additional Action for the
Authorization of a Loan and Disbursement Agreement and the Issuance of
$3,322,000 Sewer Revenue Capital Loan Notes
Whereas, pursuant to notice published as required by law, this City Council has held a
public meeting and hearing upon the proposal to institute proceedings for the authorization of a
Loan and Disbursement Agreement by and between the City and the Iowa Finance Authority,
and the issuance to the Iowa Finance Authority of $3,322,000 Sewer Revenue Capital Loan
Notes to evidence the obligations of the City under said Loan and Disbursement Agreement, for
the purpose of paying costs of acquisition, construction, reconstruction, extending, remodeling,
improving, repairing and equipping all or part of the Municipal Sewer System, including the
Digester Complex Rehabilitation Project, and has considered the extent of objections received
from residents or property owners as to said proposal, and accordingly the following action is
now considered to be in the best interests of the City and residents thereof-
Now,
hereof
Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, Iowa:
Section 1. That this City Council does hereby institute proceedings and takes additional
action for the authorization of a Loan and Disbursement Agreement by and between the City and
the Iowa Finance Authority, and the issuance to the Iowa Finance Authority in the manner
required by law of $3,322,000 Sewer Revenue Capital Loan Notes for the foregoing purpose.
Section 2. That the Clerk, with the assistance of bond counsel, is hereby authorized and
directed to proceed with the preparation of such documents and proceedings as shall be
necessary to authorize the City's participation in the SRF Loan Program, to select a suitable date
for final City Council authorization of the required Loan and Disbursement Agreement and
issuance of the Note to evidence the City's obligations thereunder, and to take such other actions
as the Clerk shall deem necessary to permit the completion of a loan on a basis favorable to the
City and acceptable to this Council.
Passed and Approved this 2nd day of April, 2024.
M r
Attest:
City 6erk
Certificate
State of Iowa )
) SS
County of Johnson )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify
that attached is a true and complete copy of the portion of the corporate records of the City
showing proceedings of the City Council, and the same is a true and complete copy of the action
taken by the Council with respect to the matter at the meeting held on the date indicated in the
attachment, which proceedings remain in full force and effect, and have not been amended or
rescinded in any way; that meeting and all action thereat was duly and publicly held in
accordance with a notice of meeting and tentative agenda, a copy of which was timely served on
each member of the Council and posted on a bulletin board or other prominent place easily
accessible to the public and clearly designated for that purpose at the principal office of the
Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules
of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice
to the public and media at least twenty-four hours prior to the commencement of the meeting as
required by law and with members of the public present in.attendance; I further certify that the
individuals named therein were on the date thereof duly and lawfully possessed of their
respective City offices as indicated therein, that no Council vacancy existed except as may be
stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened
involving the incorporation, organization, existence or boundaries of the City or the right of the
individuals named therein as officers to their respective positions.
Witness my hand and the seal of the City hereto affixed this 2nd day of
April , 2024.
_) - '6 j 1L acs
City C erk, City of Iowa City, State of Iowa
(Seal)
02321513\10714-147
Item Number: 10.d.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution approving and authorizing a form of Interim Loan and Disbursement Agreement by
and between the City of Iowa City and the Iowa Finance Authority, and authorizing and
providing for the issuance and securing the payment of $3,322,000 Sewer Revenue Capital
Loan Notes Anticipation Project Note, Series 2024, of the City of Iowa City, Iowa, under the
provisions of the Code of Iowa and providing for a method of payment of said note.
Prepared By: Nicole Davies, Finance Director
Reviewed By: Geoff Fruin, City Manager
Fiscal Impact: Adopted as part of the FY2024 Revised Budget and 2024-
2028 Capital Improvement Program.
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Iowa City (147) - Interim Loan and Disbursement Agreement 2024 Sewer
SRF P D.docx
Iowa City (147) - Delivery Certificate 2024 Sewer SRF P D.docx
Iowa City (147) - Transcript Certificate 2024 Sewer SRF P D.docx
Iowa City (147) - Form of Note 2024 Sewer SRF P D.docx
Iowa City (147) - Authorizing Resolution 2024 Sewer SRF P D.docx
Executive Summary:
This loan is for the planning and design of two projects at the South Wastewater Treatment
Plant. They are the Digester Complex Rehabilitation and the Digester Gas Improvements
projects.
Background /Analysis:
The City has qualified for a 0% interim planning and design loan from Iowa Water Pollution
Control Works Program (the "SRF Program") to be applied to the engineering and planning
for certain projects at the South Wastewater Treatment Plant, the Digester Complex
Rehabilitation and the Digester Gas Improvements. Following the design of the projects,
additional hearing(s) will be necessary to obtain borrowing authority over and above the
amount covered by this hearing. This hearing will permit the City to take advantage of the
0% interim loan program, which then may be rolled into the future long-term SRF loan.
The borrowing of loan funds by the City through the SRF program involves the same
procedures applicable to the issuance and sale of municipal bonds generally. Although the
Iowa Finance Authority (the "Authority") has agreed to make the City a loan under the terms
of a Loan and Disbursement Agreement, that loan will be secured and evidenced by a Sewer
Revenue Capital Loan Note that will be issued to the Authority at the time the loan is closed,
which is anticipated to be approximately a year from now.
The City's bond attorney, Kristin Billingsley Cooper, and the City's municipal advisor, Maggie
Burger, are both assisting with the loan process.
10.61
INTERIM LOAN AND DISBURSEMENT AGREEMENT
This Interim Loan and Disbursement Agreement (the "Agreement") is entered into as of
April 26, 2024, by and between the City of Iowa City, Iowa (the "City"), and the Iowa Finance
Authority, as -lender (the "Lender"). The parties agree as follows:
1. The Lender shall loan to the City an interim amount not to exceed $3,322,000, without
interest.
2. The City has adopted a resolution (the "Resolution") authorizing and approving this
Agreement pursuant to the provisions of Section 76.13 of the Code of Iowa, 2023, as amended,
and providing for the issuance and securing the payment of this Agreement, and the Resolution is
incorporated herein by reference, and the parties agree to abide by the terms and provisions of
the Resolution. This Agreement and the interest thereon, if any, together with any additional
obligations as may be hereafter issued and outstanding from time to time under the conditions set
forth in the Resolution, shall be payable from (i) proceeds of an authorized loan agreement
corresponding to the anticipated issuance of capital loan notes previously authorized by action of
the City Council or (ii) such other funds as may be lawfully available for such purpose and
appropriated by the City.
3. The loan proceeds (the "Loan Proceeds") shall be used for the purposes set forth in the
Resolution and shall be made available to the City in the form of one or more periodic
disbursements as provided for in this section. Prior to disbursement the City shall provide to the
Lender a payment request on a form provided by the Lender and evidence that the costs for
which the disbursement is requested have been incurred. Disbursements to the City will be made
on or about the second and fourth Tuesday of each month. Submission of the completed
information required by this section shall be made by the City not less than eight (8) days prior to
the disbursement date. Funds shall be disbursed to the City at the address specified in the
disbursement request in the form of a check, wire transfer or automated clearinghouse system
transfer, as requested by the City.
4. This Agreement shall be executed and delivered to the Lender in evidence of the
City's obligation to repay the amounts payable hereunder. Amounts disbursed hereunder shall
not bear interest (0%), and shall be payable as to principal in full on the date and in the total
aggregate amount drawn by the City as set forth in the Resolution. This Agreement shall be
subject to prepayment prior to maturity and shall contain such other terms and provisions as
provided in the Resolution.
5. The City understands and agrees this Agreement may be terminated at the option of
the Lender if the City has not entered into a Loan and Disbursement Agreement with the Lender
pursuant to the Iowa Water Pollution Control Works Financing Program within three years of the
date of this Agreement. If the City enters into a Loan and Disbursement Agreement with the
Lender pursuant to the Iowa Water Pollution Control Works Financing Program within three
years of the date of this Agreement, the Lender shall permit the City to repay this Agreement in
full pursuant to the terms of the Loan and Disbursement Agreement executed between the City
and the Lender under the Iowa Water Pollution Control Works Financing Program.
6. This Agreement is executed pursuant to the provisions of Section 76.13 of the Code of
Iowa and shall be read and construed as conforming to all provisions and requirements of the
statutes. The parties hereto agree this Agreement and all documents related thereto and
referenced herein may be entered into and provided for pursuant to and in accordance with
Chapter 554D of the Code of Iowa.
7. This Agreement may be amended, supplemented or modified as agreed to in writing
by both the City and the Lender.
8. In the event of any inconsistency or conflict between the terms and conditions of the
Resolution and this Agreement, the parties'acknowledge and agree that the terms of this
Agreement shall take precedence over any such terms of the Resolution.
IN WITNESS WHEREOF, we have hereunto affixed our signatures all as of the date first
above written.
ATTEST:
�-Lc L -P 8--, C/
-L c'e-'
City berk
(SEAL)
CITY OF IOWA CITY, IOWA
I/
C
Maor
Pj
IN WITNESS WHEREOF, I have hereunto affixed my signature all as of the date first
above written.
IOWA FINANCE AUTHORITY
Its:
02322114\10714-147
10.01
Delivery Certificate
We, the undersigned City officials, do hereby certify that we are the officers, respectively
below indicated, of a municipal corporation in the State of Iowa, known as the City of Iowa City,
Iowa; that in pursuance of the provisions of Section 76.13, Code of Iowa, there have been
heretofore lawfully authorized and this day by us lawfully executed, issued, caused to be
registered and authenticated and delivered one fully registered Sewer Revenue Capital Loan
Notes Anticipation Project Note, Series 2024, of the City of Iowa City, Iowa, in the amount of
$3,322,000, dated the date of delivery, bearing no interest, and maturing three years from the
date of issuance.
The Note has been executed with the manual signature of the Mayor and the manual
signature of the City Clerk of said City.
The Note has been delivered to:
Iowa Finance Authority of Des Moines, Iowa,
and has been paid for in accordance with the terms of the contract of sale and at a price of par.
We further certify that no controversy or litigation is pending, prayed or threatened
involving the incorporation, organization, existence or boundaries of the City, or the titles of the
undersigned officers to their respective positions, or the validity of the Note, or the power of the
City to provide and apply adequate funds, including proceeds of Notes heretofore authorized for
the purpose and appropriated to the Project Fund from which the Note is made payable, for the
full and prompt payment of the principal and interest of the aforesaid Note, and that no measure
or provision for the authorization or issuance either of said Note or any source of moneys
appropriated or pledged to the project construction fund from which the Note are made payable
has been repealed or rescinded.
We further certify that each of the officers whose signatures appear on the Note were in
occupancy and possession of their respective offices at the time the Note was executed and do
hereby adopt and affirm their signatures appearing in the Note.
We further. certify that the present financial condition of the City is as follows:
Total Sewer Revenue bonded indebtedness,
including above-mentioned Project Note $ 3 322 000
All other indebtedness of any kind, payable
from Sewer Revenues $ 0
In Witness Whereof, we have hereunto affixed our hands at Iowa City, Iowa, this
day of 12024.
Mayor
City Cl rk
//Zn W2�-
finance Dire for
(Seal)
02321926\10714-147
Transcript Certificate
I, the undersigned, being first duly sworn, do hereby depose and certify that I am the duly
appointed, qualified and acting City Clerk of the City of Iowa City, State of Iowa, and that as
such Clerk I have in my possession or have access to the complete corporate records of the City
Clerk and of its Council and officials, and that I have carefully compared the transcript hereto
attached with the aforesaid corporate records and that the transcript hereto attached is a true and
complete copy of all the corporate records in relation to the authorization, issuance and
disposition of a $3,322,000 Sewer Revenue Capital Loan Notes Anticipation Project Note, Series
2024, of the City dated April 26, 2024, and that the transcript hereto attached contains a true and
complete statement of all the measures adopted and proceedings, acts and things had, done and
performed up to the present time, in relation to the authorization, issuance and disposition of the
Note, and that the Council consists of a Mayor and six (6) Council Members, and that the offices
were duly and lawfully filled by the individuals listed in the attached transcript as of the dates
and times referred to therein.
I further certify that the City is and throughout the period of such proceedings has been
governed under the Mayor/Council form of municipal government authorized by Chapter 372,
Code of Iowa, under the provisions of its charter as recorded with the Secretary of State.
I further certify that all meetings of the City Council of the City at which action was
taken in connection with the Note were open to the public at all times in accordance with a notice
of meeting and tentative agenda, a copy of which was timely served on each member of the
Council and was duly given at least twenty-four hours prior to the commencement of the meeting
by notification of the communications media having requested such notice and posted on a
bulletin board or other prominent place designated for the purpose and easily accessible to the
public at the principal office of the Council, all pursuant to the provisions and in accordance with
the conditions of the local rules of the Council and Chapter 21, Code of Iowa.
I further certify that no City officer or employee has any interest in the contract for the
sale of the Note or any matter incidental thereto, according to my best knowledge and belief.
WITNESS my hand and the seal of the City hereto attached this 2nd day of
April , 2024, at Iowa City, Iowa.
r
City Clerk, City of Iowa City, State of Iowa
(SEAL)
Finally, the below stated officers whose signatures appear hereafter are now the duly qualified
and acting officials of the City, possessed of the offices as designated below, to -wit:
Mayor B i�Xc Teague
(Original gn re)
City Clerk
Finance Director
STATE OF IOWA
COUNTY OF JOHNSON
Kellie Grace
(Original Signature)
Nicole Davies
) SS
(Original Signature)
Subscribed and sworn to before me by Bruce Teague, Kellie Grace and Nicole Davies on
this "A day of T 2024.
(SEAL)
lo��aue �� TAMARA NEUMANN
Commission Number 838058
*
MY COMMISSION EXPIRES
NO MARCH 14, 2025
02321958\10714-147
2
Notary Public in and for nson County,
Iowa
10.d
Registered
No. R-1
United States of America
State of Iowa
County of Johnson
City of Iowa City, Iowa
Sewer Revenue Capital Loan Notes
Anticipation Project Note
Series 2024
Interest Rate Final Maturity Date
0.00% April 26, 2027
Registered
$3,322,000
Dated Date
April 26, 2024
The City of Iowa City, Iowa, a municipal corporation organized and existing under and
by virtue of the Constitution and laws of the State of Iowa (the "Issuer"), for value received,
promises to pay from the source and as hereinafter provided, to
Iowa Finance Authority
or registered assigns, the principal sum of THREE MILLION THREE HUNDRED TWENTY-
TWO THOUSAND DOLLARS in lawful money of the United States of America, at maturity on
April 26, 2027, without interest (0%). Payment of this Note shall at all times conform to the
rules of the Iowa Water Pollution Control Works Financing Program. Issuer pledges the Project
Fund to which there has been appropriated the anticipated receipts of certain funds held or to be
received by the Issuer as well as the proceeds of certain Capital Loan Notes to be issued.
This Note is payable solely from said Project Fund.
This Note is issued pursuant to an Interim Loan and Disbursement Agreement and the
Resolution, duly adopted and under and in substantial compliance with the Constitution and
statutes of the state of Iowa, including specifically Section 76.13 of the Code of Iowa, as
amended, for the purpose of defraying part of the cost of acquiring the Project. For a complete
statement of the revenues and funds from which, and the conditions, under which this Note is
payable, a statement of conditions under which additional notes of equal standing may hereafter
be issued, and the general covenants and provisions pursuant to which this Note is issued,
reference is made to the above-described Resolution and Interim Loan and Disbursement
Agreement. This Note is not payable in any manner by taxation and under no circumstances
shall the City be in any manner liable by reason of the failure of said Project Fund to be
sufficient for the payment hereof.
The Note may be called for redemption by the Issuer and paid before maturity on any
date, from any funds regardless of source, in whole or from time to time in part, in order of
maturity and within an annual maturity by lot.
Notice of redemption shall be given by ordinary mail to the Original Purchaser (or any
other registered owner of the Note). The terms of redemption shall be par, plus accrued interest
to date of call. Failure to give such notice by mail to any registered owner or any defect therein
shall not affect the validity of any proceedings for the redemption of the Note. The Note is also
subject to mandatory redemption to the extent not fully drawn upon.
If selection by lot within a maturity is required, the Registrar shall designate the Notes to
be redeemed by random selection of the names of the registered owners of the entire annual
maturity until the total amount of Notes to be called has been reached.
The Note may be registered as to principal and interest on the books of the Finance
Director in the name of the holder after which no transfer shall be valid until the making of an
entry upon the books kept for the registration and transfer of ownership of the Note, and in no
other way. Registrar shall maintain the books of the Issuer for the registration of ownership of
the Note for the payment of principal of and interest on the Note as provided in the Resolution.
Ownership of this Note may be transferred only by transfer upon the books kept for such
purpose by the Finance Director, City of Iowa City, Iowa, the Registrar. Such transfer on the
books shall occur only upon presentation and surrender of this Note at the office of the Registrar,
together with an assignment duly executed by the owner hereof or his duly authorized attorney in
the form as shall be satisfactory to the Registrar. Issuer reserves the right to substitute the
Registrar and Paying Agent but shall, however, promptly give notice to registered Noteholders of
such change. All Notes shall be negotiable as provided in Article 8 of the Uniform Commercial
Code and subject to the provisions for registration and transfer contained in the Resolution.
And it is hereby represented and certified that all acts, conditions and things requisite,
according to the laws and Constitution of the State of Iowa, to exist, to be had, to be done, or to
be performed precedent to the lawful issue of this Note, have been existent, had, done and
performed as required by law.
In Testimony Whereof, said City by its City Council has caused this Note to be signed by
the manual or facsimile signature of its Mayor and attested by the manual or facsimile signature
of its City Clerk, with the seal of said City impressed hereon, and authenticated by the manual or
facsimile signature of an authorized representative of the Registrar, the Finance Director of the
City of Iowa City, Iowa, all as of the 2nd day of April , 2024
Date of authentication: April 2, 2024 City of Iowa City, State of Iowa
This is one of the Notes described in the within 7
mentioned Resolution, as registered by the By:
Finance Director r
Finance Director
Attest:
By.z,
Registrar By:
Ci y Clerk
(Seal)
Registrar and Transfer Agent: Finance Director
Paying Agent: Finance Director
Assignment
For value received, the undersigned hereby sells, assigns and transfers unto
(Social Security or Tax Identification No.
the within Note and does hereby irrevocably constitute and appoint
attorney in fact to transfer the said Note on the books kept for
registration of the within Note, with full power of substitution in the premises.
Dated:
Signature
Guaranteed
(Person(s) executing this Assignment sign(s) here)
Important - Read Carefully
The signature(s) to this Power must correspond with the name(s) as written upon the face
of the Certificate(s) or Note(s) in every particular without alteration or enlargement or
any change whatever. Signature guarantee must be provided in accordance with the
prevailing standards and procedures of the Registrar and Transfer Agent. Such standards
and procedures may require signature to be guaranteed by certain eligible guarantor
institutions that participate in a recognized signature guarantee program.
Information Required For Registration Of Transfer
Name of Transferee(s)
Address of Transferee(s)
Social Security or Tax Identification
Number of Transferee(s)
Transferee is a(n):
Individual*
Partnership
Corporation
Trust
*If the Note is to be registered in the names of multiple individual owners, the names of all such
owners and one address and social security number must be provided.
The following abbreviations, when used in the inscription on the face of this Note, shall
be construed as though written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with rights of survivorship and not as tenants in common
IA UNIF TRANS MIN ACT - .......... Custodian ..........
(Cust) (Minor)
Under Iowa Uniform Transfers to Minors Act ...................
(State)
16-A
Items to Include on Agenda for April 2, 2024
City of Iowa City, Iowa
$3,322,000 Sewer Revenue Capital Loan Notes Anticipation Project Note, Series 2024 (State of
Iowa Revolving Fund Loan).
Resolution approving and authorizing a form of Interim Loan and Disbursement
Agreement by and between the City of Iowa City, Iowa, and the Iowa Finance Authority,
and authorizing and providing for the issuance and securing the payment of $3,322,000
Sewer Revenue Capital Loan Notes Anticipation Project Note, Series 2024, of the City
of Iowa City, Iowa, under the provisions of the Code of Iowa, and providing for a
method of payment of said Notes.
Notice Must Be Given Pursuant to Iowa Code
Chapter 21 and the Local Rules of the CitX.
April 2, 2024
The City Council of the City of Iowa City, State of Iowa, met in regular
session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at
6 o'clock P .M., on the above date. There were present Mayor
Teague , in the chair, and the following named Council Members:
Alter, Dunn, Harmsen, Moe, Salih, Teague
Absent: Bergus
Vacant: None
Council Member Moe introduced the following Resolution
entitled "A Resolution Approving and Authorizing a Form of Interim Loan and Disbursement
Agreement By and Between the City of Iowa City and the Iowa Finance Authority, and
Authorizing and Providing for the Issuance and Securing the Payment of $3,322,000 Sewer
Revenue Capital Loan Notes Anticipation Project Note, Series 2024, of the City of Iowa City,
Iowa, Under the Provisions of the Code of Iowa, and Providing for a Method of Payment of Said
Note", and moved its adoption. Council Member Sa1ih seconded the
motion to adopt. The roll was called and the vote was:
AYES: Alter, Dunn, Harmsen, Moe, Salih, Teague
NAYS: None
Whereupon the Mayor declared the following Resolution duly adopted:
Resolution No. 24-86
A Resolution Approving and Authorizing a Form of Interim Loan
and Disbursement Agreement By and Between the City of Iowa
City and the Iowa Finance Authority, and Authorizing and
Providing for the Issuance and Securing the Payment of
$3,322,000 Sewer Revenue Capital Loan Notes Anticipation
Project Note, Series 2024, of the City of Iowa City, Iowa, Under
the Provisions of the Code of Iowa, and Providing for a Method of
Payment of Said Note
Whereas, Issuer proposes to issue its Sewer Revenue Capital Loan Notes Anticipation
Project Note, Series 2024, to the extent of $3,322,000, for the purpose of defraying the costs of
the Project hereinafter described; and, it is deemed necessary and advisable and in the best
interests of the City that a form of Interim Loan and Disbursement Agreement by and between
the City and the Iowa Finance Authority be approved and authorized; and
Whereas, notice of the intention of the Issuer to take action for the issuance of not to
exceed $3,322,000 Sewer Revenue Capital Loan Notes has heretofore been duly published and
no objections to such proposed action have been filed, and the Issuer now desires to proceed with
the issuance of a project note in the amount of $3,322,000.
Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, in the
County of Johnson, State of Iowa:
Section 1. Definitions. The following terms shall have the following meanings in this
Resolution unless the text expressly or by necessary implication requires otherwise:
♦ "Additional Project Notes" shall mean any project notes or other
obligations issued on a parity with the Note in accordance with the provisions of Section
11 hereof;
♦ "Agreement" shall mean an Interim Loan and Disbursement Agreement
dated as of the Closing between and among the City and the Original Purchaser, relating
to the Interim Loan made to the City under the Program;
♦ "City Clerk" shall mean the City Clerk or such other officer of the
successor Governing Body as shall be charged with substantially the same duties and
responsibilities;
♦ "Closing" shall mean the date of delivery of the Note to the Original
Purchaser and the funding of the Interim Loan;
♦ "Corporate Seal" shall mean the official seal of Issuer adopted by the
Governing Body;
♦ "Fiscal Year" shall mean the twelve months' period beginning on July 1 of
each year and ending on the last day of June of the following year, or any other
consecutive twelve-month period adopted by the Governing Body or by law as the
official accounting period of the System; provided, that the requirements of a fiscal year
as expressed in this Resolution shall exclude any payment of principal or interest falling
due on the first day of the fiscal year and include any payment of principal or interest
falling due on the first day of the succeeding fiscal year;
♦ "Governing Body" shall mean the Council of the City, or its successor in
function with respect to the operation and control of the System;
♦ "Interim Loan" shall mean the principal amount allocated by the Original
Purchaser and loaned to the City under the Program, equal in amount to the principal
amount of the Note;
♦ "Issuer" and "City" shall mean the City of Iowa City, Iowa;
♦ "Note" shall mean Sewer Revenue Capital Loan Notes Anticipation
Project Note, Series 2024, authorized to be issued by this Resolution;
♦ "Original Purchaser" shall mean the Iowa Finance Authority, as the
purchaser of the Note from Issuer at the time of its original issuance;
♦ "Paying Agent" shall be the Finance Director, or such successor as may be
approved by Issuer as provided herein and who shall carry out the duties prescribed
herein as Issuer's agent to provide for the payment of principal of and interest on the
Notes as the same shall become due;
♦ "Permitted Investments" shall mean:
• direct obligations of (including obligations issued or held in book
entry form on the books of) the Department of the Treasury of the United States
of America;
• cash (insured at all times by the Federal Deposit Insurance
Corporation or otherwise collateralized with obligations described in the above
paragraph);
• obligations of any of the following federal agencies which
obligations represent full faith and credit of the United States of America,
including:
- Export - Import Bank
- Farm Credit System Financial Assistance Corporation
- USDA - Rural Development
- General Services Administration
U.S. Maritime Administration
Small Business Administration
Government National Mortgage Association (GNMA)
U.S. Department of Housing & Urban Development
(PHA's)
- Federal Housing Administration
• repurchase agreements whose underlying collateral consists of the
investments set out above if the Issuer takes delivery of the collateral either
directly or through an authorized custodian. Repurchase agreements do not
include reverse repurchase agreements;
• senior debt obligations rated "AAA" by Standard & Poor's
Corporation (S&P) or "Aaa" by Moody's Investors Service Inc. (Moody's) issued
by the Federal National Mortgage Association or the Federal Home Loan
Mortgage Corporation;
• U.S. dollar denominated deposit accounts, federal funds and
banker's acceptances with domestic commercial banks which have a rating on
their short-term certificates of deposit on the date of purchase of "A-1" or "A-1+"
by S&P 'or "P-1" by Moody's and maturing no more than 360 days after the date
of purchase (ratings on holding companies are not considered as the rating of the
bank);
• commercial paper which is rated at the time of purchase in the
single highest classification, "A-1+" by S&P or "P-1" by Moody's and which
matures not more than 270 days after the date of purchase;
• investments in a money market fund rated "AAAm" or "AAAm-G"
or better by S&P;
• pre -refunded Municipal Obligations, defined as any bonds or other
obligations of any state of the United States of America or of any agency,
instrumentality or local governmental unit of any such state which are not callable
at the option of the obligor prior to maturity or as to which irrevocable
instructions have been given by the obligor to call on the date specified in the
notice; and (a) which are rated, based on an irrevocable escrow account or fund
(the "escrow"), in the highest rating category of S&P or Moody's or any
successors thereto; or (b)(i) which are fully secured as to principal and interest
and redemption premium, if any, by an escrow consisting only of cash or direct
obligations of the Department of the Treasury of the United States of America,
which escrow may be applied only to the payment of such principal of and
interest and redemption premium, if any, on such bonds or other obligations on
the maturity date or dates thereof or the specified redemption date or dates
pursuant to such irrevocable instructions, as appropriate; and (ii) which escrow is
sufficient, as verified by a nationally recognized independent certified public
accountant, to pay principal of and interest and redemption premium, if any, on
the bonds or other obligations described in this paragraph on the maturity date or
dates specified in the irrevocable instructions referred to above, as appropriate;
• tax exempt bonds as defined and permitted by section 148 of the
Internal Revenue Code and applicable regulations and only if rated within the two
highest classifications as established by at least one of the standard rating services
approved by the superintendent of banking by rule adopted pursuant to chapter
17A Code of Iowa;
• an investment contract rated within the two highest classifications
as established by at least one of the standard rating services approved by the
superintendent of banking by rule adopted pursuant to chapter 17A Code of Iowa;
and
Iowa Public Agency Investment Trust.
♦ "Program" shall mean the Iowa Water Pollution Control Works Financing
Program undertaken by the Original Purchaser;
♦ "Project" shall mean the costs of acquisition, construction, reconstruction,
extending, remodeling, improving, repairing and equipping all or part of the Municipal
Sewer System, including the Digester Complex Rehabilitation Project;
♦ "Project Costs" shall mean all engineering fees, archeological surveys,
environmental studies, and fees related to a project plan preparation and submission, and
other expenses incidental thereto, and also including the costs of issuance of the Note;
♦' "Project Fund" shall mean the Project Fund established by Section 6 of
this Resolution;
♦ "Registrar" shall be the Finance Director, or such successor as may be
approved by Issuer as provided herein and who shall carry out the duties prescribed
herein with respect to maintaining a register of the owners of the Note. Unless otherwise
specified, the Registrar shall also act as Transfer Agent for the Note;
♦ "System" shall mean the municipal sewer utility of the Issuer and all
properties of every nature hereinafter owned by the Issuer comprising part of or used as a
part of the System, including all wastewater treatment facilities, sanitary sewers, force
mains, pumping stations and all related property and improvements and extensions made
by Issuer while the Note remains outstanding; all real and personal property; and all
appurtenances, contracts, leases, franchises and other intangibles;
♦ "Treasurer" shall mean the Finance Director or such other officer as shall
succeed to the same duties and responsibilities with respect to the recording and payment
of the Note issued hereunder.
Section 2. Authority. The Agreement and the Note authorized by this Resolution shall
be issued pursuant to Section 76.13 of the Code of Iowa, and in compliance with all applicable
provisions of the Constitution and laws of the State of Iowa. The Agreement shall be
substantially in the form attached to this Resolution and is authorized to be executed and issued
on behalf of the Issuer by the Mayor and attested by the City Clerk.
Section 3. Note Details Execution, Redemption and Registration.
a. Note Details. The Note shall be designated a Sewer Revenue Capital Loan Notes
Anticipation Project Note, be dated the date of delivery, in the denomination of
$1,000 or multiples thereof, and shall at the request of the Original Purchaser be
initially issued as a single Note in the denomination of $3,322,000 and numbered
R-1. The Note shall not bear interest (0%), and shall mature three years from
issuance. The City Council hereby finds and determines that it is necessary and
advisable to issue said Note pursuant to Section 76.13 of the Code of Iowa, as
authorized by the Agreement and this Resolution.
b. Execution. The Note shall be executed by the manual or facsimile signature of
the Mayor and attested by the manual or facsimile signature of the Clerk, and
impressed or imprinted with the seal of the City and shall be fully registered as to
both principal and interest as provided in this Resolution; principal, interest and
premium, if any, shall be payable at the office of the Paying Agent by mailing of a
check, wire transfer or automated clearing house system transfer to the registered
owner of the Note.
Redemption. The Note may be called for redemption by the Issuer and paid
before maturity on any date, from any funds regardless of source, in whole or
from time to time in part, in order of maturity and within an annual maturity by
lot.
Notice of redemption shall be given by U.S. mail to the Original Purchaser (or
any other registered owner of the Note). The terms of redemption shall be par,
plus accrued interest to date of call. Failure to give such notice by mail to any
registered owner or any defect therein shall not affect the validity of any
proceedings for the redemption of the Note. The Note is also subject to
mandatory redemption to the extent not fully drawn upon.
d. Registration. The Note may be registered as to principal and interest on the books
of the Note Registrar in the name of the holder and such registration noted on the
Note after which no transfer shall be valid until the making of an entry upon the
books kept for the registration and transfer of ownership of the Note, and in no
other way. The Finance Director is hereby appointed as Note Registrar under the
terms of this Resolution. Registrar shall maintain the books of the Issuer for the
registration of ownership of the Note for the payment of principal of and interest
on the Note as provided in this Resolution. The Note shall be negotiable as
provided in Article 8 of the Uniform Commercial Code subject to the provisions
for registration and transfer contained in the Note and in this Resolution.
The ownership of any Note may be transferred only upon the Registration Books
kept for the registration and transfer of the Note and only upon surrender thereof
at the office of the Registrar together with an assignment duly executed by the
holder or his duly authorized attorney in fact in such form as shall be satisfactory
to the Registrar, along with the address and social security number or federal
employer identification number of such transferee (or, if registration is to be made
in the name of multiple individuals, of all such transferees). In the event that the
address of the registered owner of a Note (other than a registered owner which is
the nominee of the broker or dealer in question) is that of a broker or dealer, there
must be disclosed on the Registration Books the information pertaining to the
registered owner required above. Upon the transfer of any such Note, a new fully
registered Note, of any denomination or denominations permitted by this
Resolution in aggregate principal amount equal to the unmatured and unredeemed
principal amount of such transferred fully registered Note, and bearing interest at
the same rate and maturing on the same date or dates shall be delivered by the
Registrar.
In all cases of the transfer of the Note, the Registrar shall register, at the earliest
practicable time, on the Registration Books, the Note, in accordance with the
provisions of this Resolution.
As to any Note, the person in whose name the ownership of the same shall be
registered on the Registration Books of the Registrar shall be deemed and
regarded as the absolute owner thereof for all purposes, and payment of or on
account of the principal of any such Note and the premium, if any, and interest
thereon shall be made only to or upon the order of the registered owner thereof or
his legal representative. All such payments shall be valid and effectual to satisfy
and discharge the liability upon such Note, including the interest thereon, to the
extent of the sum or sums so paid.
A Note which has been redeemed shall not be reissued but shall be cancelled by
the Registrar. A Note which is cancelled by the Registrar shall be destroyed and a
Certificate of the destruction thereof shall be furnished promptly to the Issuer;
provided that if the Issuer shall so direct, the Registrar shall forward the cancelled
Note to the Issuer.
In the event any payment check, wire, or electronic transfer of funds representing
payment of principal of or interest on the Notes is returned to the Paying Agent or
if any note is not presented for payment of principal at the maturity or redemption
date, if funds sufficient to pay such principal of or interest on Notes shall have
been made available to the Paying Agent for the benefit of the owner thereof, all
liability of the Issuer to the owner thereof for such interest or payment of such
Notes shall forthwith cease, terminate and be completely discharged, and
thereupon it shall be the duty of the Paying Agent to hold such funds, without
liability for interest thereon, for the benefit of the owner of such Notes who shall
thereafter be restricted exclusively to such funds for any claim of whatever nature
on his part under this Resolution or on, or with respect to, such interest or Notes.
The Paying Agent's obligation to hold such funds shall continue for a period equal
to two years and six months following the date on which such interest or principal
became due, whether at maturity, or at the date fixed for redemption thereof, or
otherwise, at which time the Paying Agent shall surrender any remaining funds so
held to the Issuer, whereupon any claim under this Resolution by the Owners of
such interest or Notes of whatever nature shall be made upon the Issuer.
Section 4. Form of Note. The form of Note shall be substantially as follows:
Registered
No. R-1
United States of America
State of Iowa
County of Johnson
City of Iowa City, Iowa
Sewer Revenue Capital Loan Notes
Anticipation Project Note
Series 2024
Interest Rate Final Maturity Date
0.00% April 26, 2027
Registered
$3,322,000
Dated Date
April 26, 2024
The City of Iowa City, Iowa, a municipal corporation organized and existing under and
by virtue of the Constitution and laws of the State of Iowa (the "Issuer"), for value received,
promises to pay from the source and as hereinafter provided, to
Iowa Finance Authority
or registered assigns, the principal sum of (principal amount written out) in lawful money of the
United States of America, at maturity on April 26, 2027, without interest (0%). Payment of this
Note shall at all times conform to the rules of the Iowa Water Pollution Control Works Financing
Program. Issuer pledges the Project Fund to which there has been appropriated the anticipated
receipts of certain funds held or to be received by the Issuer as well as the proceeds of certain
Capital Loan Notes to be issued.
This Note is payable solely from said Project Fund.
This Note is issued pursuant to an Interim Loan and Disbursement Agreement and the
Resolution, duly adopted and under and in substantial compliance with the Constitution and
statutes of the state of Iowa, including specifically Section 76.13 of the Code of Iowa, as
amended, for the purpose of defraying part of the cost of acquiring the Project. For a complete
statement of the revenues and funds from which, and the conditions, under which this Note is
payable, a statement of conditions under which additional notes of equal standing may hereafter
be issued, and the general covenants and provisions pursuant to which this Note is issued,
reference is made to the above-described Resolution and Interim Loan and Disbursement
Agreement. This Note is not payable in any manner by taxation and under no circumstances
shall the City be in any manner liable by reason of the failure of said Project Fund to be
sufficient for the payment hereof.
The Note may be called for redemption by the Issuer and paid before maturity on any
date, from any funds regardless of source, in whole or from time to time in part, in order of
maturity and within an annual maturity by lot.
Notice of redemption shall be given by ordinary mail to the Original Purchaser (or any
other registered owner of the Note). The terms of redemption shall be par, plus accrued interest
to date of call. Failure to give such notice by mail to any registered owner or any defect therein
shall not affect the validity of any proceedings for the redemption of the Note. The Note is also
subject to mandatory redemption to the extent not fully drawn upon.
If selection by lot within a maturity is required, the Registrar shall designate the Notes to
be redeemed by random selection of the names of the registered owners of the entire annual
maturity until the total amount of Notes to be called has been reached.
The Note may be registered as to principal and interest on the books of the Finance
Director in the name of the holder after which no transfer shall be valid until the making of an
entry upon the books kept for the registration and transfer of ownership of the Note, and in no
other way. Registrar shall maintain the books of the Issuer for the registration of ownership of
the Note for the payment of principal of and interest on the Note as provided in the Resolution.
Ownership of this Note may be transferred only by transfer upon the books kept for such
purpose by the Finance Director, City of Iowa City, Iowa, the Registrar. Such transfer on the
books shall occur only upon presentation and surrender of this Note at the office of the Registrar,
together with an assignment duly executed by the owner hereof or his duly authorized attorney in
the form as shall be satisfactory to the Registrar. Issuer reserves the right to substitute the
Registrar and Paying Agent but shall, however, promptly give notice to registered Noteholders of
such change. All Notes shall be negotiable as provided in Article 8 of the Uniform Commercial
Code and subject to the provisions for registration and transfer contained in the Resolution.
And it is hereby represented and certified that all acts, conditions and things requisite,
according to the laws and Constitution of the State of Iowa, to exist, to be had, to be done, or to
be performed precedent to the lawful issue of this Note, have been existent, had, done and
performed as required by law.
In Testimony Whereof, said City by its City Council has caused this Note to be signed by
the manual or facsimile signature of its Mayor and attested by the manual or facsimile signature
of its City Clerk, with the seal of said City impressed hereon, and authenticated by the manual or
facsimile signature of an authorized representative of the Registrar, the Finance Director of the
City of Iowa City, Iowa, all as of the 2nd day of April , 2024
Date of authentication: April 2, 2024
This is one of the Notes described in the within
mentioned Resolution, as registered by the
Finance Director
Finance Director
City of Iowa City, State of Iowa
By: ) l
M
Attest:
By: By: l', '%ccC ee
Registrar City derk
(Seal)
Registrar and Transfer Agent: Finance Director
Paying Agent: Finance Director
Assignment
For value received, the undersigned hereby sells, assigns and transfers unto
(Social Security or Tax Identification No.
the within Note and does hereby irrevocably constitute and appoint
attorney in fact to transfer the said Note on the books kept for
registration of the within Note, with full power of substitution in the premises.
Dated:
Signature
Guaranteed
(Person(s) executing this Assignment sign(s) here)
Important - Read Carefully
The signature(s) to this Power must correspond with the name(s) as written upon the face
of the Certificate(s) or Note(s) in every particular without alteration or enlargement or
any change whatever. Signature guarantee must be provided in accordance with the
prevailing standards and procedures of the Registrar and Transfer Agent. Such standards
and procedures may require signature to be guaranteed by certain eligible guarantor
institutions that participate in a recognized signature guarantee program.
Information Required For Registration Of Transfer
Name of Transferee(s)
Address of Transferee(s)
Social Security or Tax Identification
Number of Transferee(s)
Transferee is a(n):
Individual*
Corporation
Partnership Trust
*If the Note is to be registered in the names of multiple individual owners, the names of all such
owners and one address and social security number must be provided.
The following abbreviations, when used in the inscription on the face of this Note, shall
be construed as though written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with rights of survivorship and not as tenants in common
IA UNIF TRANS MIN ACT - .......... Custodian ..........
(Cust) (Minor)
Under Iowa Uniform Transfers to Minors Act ...................
(State)
(End of Note)
Section 5. Security for Note. The Note shall be payable solely from the Project Fund.
To pay the principal on the Note when it becomes due, there is hereby created a pledge of the
receipts anticipated in said Project Fund to continue until the payment in full of the principal on
the Note.
Section 6. Establishment of Project Fund. The Issuer hereby creates and establishes a
Project Fund, into which Project Fund are hereby appropriated the following:
Proceeds of not to exceed $3,322,000 Sewer Revenue Capital Loan
Notes, additional action on the issuance of which previously has
been taken and approved by the City Council
The funds so appropriated shall include in addition thereto all funds of the Issuer,
including proceeds realized on the reinvestment of proceeds of the Note, from which the Issuer is
or may become obligated to pay under contracts for the construction of the Project to the extent
that proceeds of the Note are applied to the payment thereof.
Section 7. Application of Project Fund. The proceeds of the sale of the Note shall be
deposited in the Project Fund for application to payment of Project Costs and the costs of
issuance of the Note or to pay the principal of the Note when due and for no other purpose.
Disbursements for the payment of Project Costs shall be made by the City Clerk upon
receipt of vouchers approved by the Governing Body.
After completion of the Project, any moneys remaining in the Project Fund shall be held
for the retirement of Note. When the Note is paid or payment is provided for, remaining moneys
in the Project Fund may be withdrawn and used for any lawful purpose.
Section 8. Investments. Moneys in the Project Fund shall at all times be invested, to the
extent practicable in Permitted Investments maturing at such times and in such amounts as will
make cash available for the purposes of such Project Fund as needed.
Section 9. Covenants with Noteholders. Issuer covenants and agrees, so long as any
Notes herein authorized remain unpaid, that it:
a. Will proceed to complete with all practicable dispatch the construction and
acquisition of the Project;
b. Will not make or cause or permit to be made any application of the
proceeds of the Note or of any moneys held in the Project Fund, except in accordance
with the provisions of this Resolution;
C. Will from time to time increase the amount of the appropriations to the
Project Fund, to the extent necessary to assure that the expected receipts thereafter
forthcoming, together with the funds appropriated and held in trust for the purpose, will
be sufficient to pay when due the Note as to both principal and interest.
d. Will obtain the collection of funds and the proceeds of the sale of sewer
revenue capital loan notes anticipated to be received in the Project Fund and, if not paid
from other sources, apply the same to the payment of the Note and interest thereon; and
e. For the prompt and full performance of the terms and provisions of this
Resolution and contract with the noteholders, the Issuer pledges its full faith and
diligence and the exercise of its lawful powers.
Section 10. Contract Between Issuer and Purchaser. This Resolution constitutes a
contract between the Issuer and the purchaser of the Note.
Section 11. Additional Notes. The Issuer may issue Additional Project Notes of equal
standing and parity of lien with the Note for the purpose of paying Project Costs to the extent
that funds appropriated to the Project Fund are adequate to pay all notes so issued and interest
thereon.
The holder or holders of the Notes shall have all other rights and remedies given by law
for the payment and enforcement of the Notes and the security therefor.
Section 12. Severability Clause. If any section, paragraph, clause or provision of this
Resolution be held invalid, such invalidity shall not affect any of the remaining provisions
hereof, and this Resolution shall become effective immediately upon its passage and approval.
Section 13. Repeal of Conflicting Resolutions or Ordinances. All ordinances and
resolutions and parts of ordinances and resolutions in conflict herewith are hereby repealed.
Section 14. Paragraph Headings. The paragraph headings in this Resolution are
furnished for convenience of reference only and shall not be considered to be a part of this
Resolution.
Section 15. Rule of Construction. This Resolution and the terms and conditions of the
Notes authorized hereby shall be construed whenever possible so as not to conflict with the terms
and conditions of the Interim Loan and Disbursement Agreement. In the event such construction
is not possible, or in the event of any conflict or inconsistency between the terms hereof and
those of the Interim Loan and Disbursement Agreement, the terms of the Interim Loan and
Disbursement Agreement shall prevail and be given effect to the extent necessary to resolve any
such conflict or inconsistency.
Passed And Approved this 2nd day of April, 2024.
Attest:
City Clerk
Certificate
State of Iowa )
) SS
County of Johnson )
I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify
that attached is a true and complete copy of the portion of the records of the City showing
proceedings of the Council, and the same is a true and complete copy of the action taken by the
Council with respect to the matter at the meeting held on the date indicated in the attachment,
which proceedings remain in full force and effect, and have not been amended or rescinded in
any way; that meeting and all action thereat was duly and publicly held in accordance with a
notice of meeting and tentative agenda, a copy of which was timely served on each member of
the Council and posted on a bulletin board or other prominent place easily accessible to the
public and clearly designated for that purpose at the principal office of the Council pursuant to
the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable
advance notice to the public and media at least twenty-four hours prior to the commencement of
the meeting as required by law and with members of the public present in attendance; I further
certify that the individuals named therein were on the date thereof duly and lawfully possessed of
their respective City offices as indicated therein, that no Council vacancy existed except as may
be stated in the proceedings, and that no controversy or litigation is pending, prayed or
threatened involving the incorporation, organization, existence or boundaries of the City or the
right of the individuals named therein as officers to their respective positions.
Witness my hand and the seal of the Council hereto affixed this 2nd day of
Apri_1 , 2024.
City C erk, City of Iowa City, State of Iowa
(Seal)
02321551\10714-147
Item Number: 10.e.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution authorizing the City Manager to sign an agreement with Mydatt Services, Inc. dba
Block by Block and the Iowa City Downtown District for cleaning of City Plaza, downtown
sidewalks, downtown public alleys, and City -owned parking ramps.
Prepared By: Darian Nagle-Gamm, Director of Transportation Services
Reviewed By: Geoff Fruin, City Manager
Rachel Kilburg, Economic Development Coordinator
Sue Dulek, City Attorney's Office
Fiscal Impact: The annual contract fee will be shared between the City
(86%) and Downtown District (14%). The City's share will
be funded through Parking and General fund revenues as
follows:
Year 1: $710,000
Year 2: $720,650
Year 3: $738,666
Each subsequent renewal period limits the annual contract
cost increase to a maximum of 1.5%. Upon renewal, the
City and Downtown District agree to continue sharing the
cost 86% / 14%.
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Resolution
Agreement
Executive Summary:
The City has historically contracted for janitorial services in the downtown and City -owned
parking ramps. In partnership with the Iowa City Downtown District, this resolution authorizes
the City to enter into an agreement with Mydatt Services, Inc. dba Block by Block (hereafter
"Block by Block") for enhanced cleaning and ambassador services in the downtown and City -
owned parking ramps. The partnership between the City and Downtown District includes cost
sharing, equipment and office and storage space sharing, and joint management of the
contract. The contract includes enhanced cleaning services conducted seven days a week
and approximately 16 hours a day by professionally trained downtown ambassadors and
overseen by a full-time on-site Operations Manager. Block by Block is a national firm
operating since 1995 in over 140 downtown districts, parks, transit systems, universities, and
municipalities across the country and offer living wages and benefits to all employees. This
agenda item supports the Downtown District's strategic "clean and safe downtown" initiative
and the City Council's Strategic Plan priority to "build community by fostering social
connections and developing safe, accessible public spaces for gathering."
Background /Analysis:
Historically, the City of Iowa City has contracted for janitorial services in the downtown and
City -owned parking ramps, as well as partnered with the Downtown District for contracted
powerwashing services. In an effort to advance their "Clean and Safe Downtown" initiative,
the Iowa City Downtown District approached the City about partnering on a contract with
Block by Block, a national firm specializing in cleaning, safety, and hospitality services in
downtown districts. Simultaneously, the City was experiencing ongoing challenges with
substandard service being provided by the downtown janitorial contract holder. As a result,
the City agreed to partner with the Downtown District on a service agreement with Block by
Block for enhanced cleaning and ambassador services in the downtown and City -owned
parking ramps.
Block by Block is a national company specializing in cleaning, safety, and hospitality
solutions for improvement districts, parks, transit systems, and municipalities. The company
has been in business since 1995 and now serves more than 140 clients with a 96% retention
rate. Improvement districts in Des Moines, IA, Milwaukee, WI, Grand Rapids, MI, and South
Bend, IN are examples of cities that Block by Block currently serves and all have provided
positive feedback on the company.
The proposed Block by Block contract will provide 268 hours a week of downtown cleaning
plus 168 hours a week of parking garage cleaning, including a full-time on-site Operations
Manager splitting time between the two. Coverage will be provided seven days a week and
approximately 16 hours a day, include targeted early -morning and late-night hours. Cleaning
services will be providing an enhanced level to include litter removal, weed control, manual
and mechanical cleaning, graffiti removal, and other special projects as needed. Hospitality
and ambassador services included in the contract include public relations checks with
downtown businesses, reporting and referrals for observed quality of life issues, and general
hospitality measures to interact with downtown pedestrians and be proud, friendly, and
helpful representatives on behalf of the downtown. Additionally, downtown ambassadors will
also be equipped to capture and report upon daily metrics on services performed and any
incidents or maintenance issues encountered. The contract also provides flexibility to bank or
re -allocate hours to high -demand events such as summer festivals or football weekends. The
City will continue to contract with Fresh Starts for additional help during festivals, and all
existing baseline service levels provided by the City will be maintained.
Block by Block provides their staff comprehensive initial and ongoing training and quality
equipment to perform their work. Block by Block staff are paid living wages (starting at $18/hr
for ambassadors, $22/hr for team leads, and $35/hr for the Operations Manager) and all
Block by Block employees receive quality health and dental insurance (70% covered by Block
by Block), paid vacations, free life insurance, 401k, birthday pay, all -season uniforms, and
rewards and recognition programs. Additionally, all Block by Block employee uniforms,
vehicles, and equipment will be branded consistent with Downtown Iowa City branding to
convey a heightened level of visibility and professionalism.
The service area will include the Downtown District boundaries, targeted gateways into the
Downtown, and the six City -owned parking ramps. The City will manage the parking ramp
portion of the contract, and the Downtown district will manage the downtown portion. This
joint management also provides the Downtown District additional flexibility to have Block by
Block service existing gaps such as private alcoves, with the property owner's approval. As
part of the partnership, the City and Downtown District will enter an MOU related to the
sharing of equipment, equipment storage space, reporting metrics, and general procedures
for joint management of the contract. Additionally, the City is leasing vacant space in the
Court Street Transportation Center to the Downtown District at a below-market rate to serve
as the primary office location for Block by Block staff.
The annual contract fee will be shared between the City (86%) and Downtown District (14%).
The City's share will be funded through Parking and General fund revenues as follows:
Year 1: $710,000
Year 2: $720,650
Year 3: $738,666
Each subsequent renewal period limits the annual contract cost increase to a maximum of
1.5%. Upon renewal, the City and Downtown District agree to continue sharing the cost 86% /
14%. In addition, the Downtown District is investing in the rent and related expenses for the
office space to be provided to Block by Block employees.
This resolution authorizes the City Manager to enter the agreement with the Downtown
District and Block by Block. The City's current contract with ABM Industries will expire April 1,
2024 and City staff will temporarily fulfill duties handled by ABM until the planned start date
for Block by Block services on June 1, 2024.
Prepared by: Susan Dulek, First Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
Resolution No. 24-87
Resolution authorizing the City Manager to sign an agreement with
Mydatt Services, Inc. dba Block by Block and the Iowa City Downtown
District for cleaning of City Plaza, downtown sidewalks, downtown
public alleys, and City -owned parking ramps.
Whereas, Mydatt Services, Inc., dba Block by Block ("Block by Block") has provided cleaning
and maintenance services to municipalities throughout the U.S. for over 20 years and currently
provides services to over 150 communities; and
Whereas, the Iowa City Downtown Self Supported Municipal Improvement District, dba Iowa
City Downtown District and City staff have negotiated the attached 3 -year agreement with Block
by Block for cleaning of City Plaza, downtown sidewalks, downtown public alleys, City -owned
parking ramps, and a few private alcoves with the City and the Downtown District sharing costs
86%/14% respectively; and
Whereas, ' the agreement is divided into two scopes of services, "Ramp Services" and
"Downtown Services" and sets forth a single fee for said services; and
Whereas, if the agreement is approved, City staff and the Downtown District desire to enter into
a separate Memorandum of Agreement to coordinate responsibilities under the agreement
including that the City will be primarily responsible for coordinating with Block by Block for the
Ramp Services and the District for coordinating with Block by Block for the Downtown Services
and to set forth how the costs will be shared; and
Whereas, the agreement should be approved.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Manager is authorized to execute the attached Agreement for Environmental
Maintenance and amendments thereto as needed.
Passed and approved this 2nd day of April, 2024.
Mdy6r
Approved by
Attest:
City Clerk City Attorn 's Office - 03/28/2024
Resolution No. 24-R7
Page 2
It was moved by Salih and seconded by Alter the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x
Alter
x Bergus
x
Dunn
x
Harmsen
x
Moe
x
Salih
x
Teague
DocuSign Envelope ID: 971982AC-7D6F-44AB-8601-92AF07F4AE3A
AGREEMENT FOR ENVIRONMENTAL MAINTENANCE
dated as of April 2, 2024
by and among
CITY OF IOWA CITY,
IOWA CITY DOWNTOWN SELF SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT,
dba IOWA CITY DOWNTOWN DISTRICT
and
MYDATT SERVICES INC, dba BLOCK BY BLOCK
This AGREEMENT is effective on the 1st day of June 2024 (the "Effective Date") by and between the City
of Iowa City, a municipal corporation, 410 E. Washington St., Iowa City, IA 52240, and Iowa City
Downtown Self Supported Municipal Improvement District, d.b.a Iowa City Downtown District, an Iowa
nonprofit corporation, 103 E College St #200, Iowa City, IA 52240 (collectively, hereinafter referred to as
"CUSTOMER"), and Mydatt Services, Inc., an Ohio Corporation, d.b.a. Block by Block, 7135 Charlotte
Pike, Nashville, TN 37209 (hereinafter referred to as "Block by Block").
WITNESETH:
WHEREAS, CUSTOMER desires to have Block by Block undertake to furnish maintenance services to the
downtown area of Iowa City including City Plaza and ramps owned by the City of Iowa City in the area
specifically defined in Exhibit A (the "Service Area"), which is attached and incorporated herein;
NOW THEREFORE, the parties, in consideration of the mutual obligations contained herein and for other
good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, hereby
agree as follows:
1) TERM: This Agreement will begin on the Effective Date and shall continue for a period of three (3)
years ("Initial Term"), expiring May 31, 2027, unless sooner terminated as provided in Section 9. At
the end of the Initial Term, this Agreement may be renewed for three (3) subsequent terms of one
(1) year upon the mutual written agreement of the parties (each "Renewal Term"). The Renewal
Terms and Initial Term are referred to herein collectively as the "Term." Block by Block will forward
to CUSTOMER each Renewal Term any requested changes to contract provisions no later than
October 1St of each year.
2) SERVICES TO BE PERFORMED BY BLOCK BY BLOCK: Block by Block shall furnish environmental
maintenance ambassadors ("Ambassadors") who shall provide maintenance services in the Service
Area, including, but not limited to, the services outlined in Exhibit B attached hereto and
incorporated herein ("Services"). Prior to April 30, 2024, Block by Block will propose a
comprehensive monthly plan of services for the Service Area and may propose any modifications to
the plan from time to time. The plan and any modifications shall be subject to CUSTOMER approval.
CUSTOMER shall have the right to request or initiate modifications at any time. Representatives of
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
CUSTOMER and Block by Block will meet at least once per quarter or at such intervals as the parties
may agree and at such other times as CUSTOMER may request to review the services plan and adjust
or modify as deemed necessary. The first meeting shall occur in July 2024.
3) COMPANY STANDARDS: Block by Block shall maintain a high standard of services, with adjustments
in authorized weekly hours and annual Agreement value as agreed upon. Block by Block will maintain
a close check over all Ambassadors to ensure this high standard of services is delivered. Specific
assignments, hours and duties of the Ambassadors will be proposed monthly by Block by Block and
approved by CUSTOMER. Said written proposal shall be emailed to CUSTOMER by the 20th day of
the preceding month.
4) DUTIES OF BLOCK BY BLOCK:
a) Block by Block shall provide the number of Ambassadors in the weekly service hours outlined in
Exhibit C, which is attached and incorporated herein, to perform the Services outlined in Exhibit B.
Block by Block shall immediately notify CUSTOMER via email of any temporary, short-term
reduction in the baseline service hours in Exhibit C. Such Ambassadors shall be employees of Block
by Block and at no time be deemed agents or employees of CUSTOMER. Block by Block shall
provide adequate training to such Ambassadors.
b) At all times that Services are performed, Block by Block shall have a qualified Team Leader or
Operations Manager on duty to oversee the operations of the Ambassadors. The Team Manager
is the primary supervisor of daily performance of the Ambassadors during a specific shift. The
Operations Manager is responsible for all facets of delivering services to CUSTOMER. Block by
Block shall provide the cell phone number email address, and assigned shifts of all Team Leaders
to CUSTOMER.
c) Block by Block shall furnish appropriate uniforms and necessary equipment for the Ambassadors,
as reasonably determined by CUSTOMER. Ambassadors shall be clean, courteous, competently
trained, neat in appearance, and shall at all times wear the uniform approved by CUSTOMER.
d) Block by Block shall furnish adequate means of communications by which all Ambassadors can
communicate with one another and their supervisory staff.
e) Block by Block shall make a designated representative available during the typical staffing hours of
6:00 am to midnight to report to and confer with the designated agents of CUSTOMER with
respect to the Services to be rendered hereunder.
f) Block by Block shall conduct a background check, to include criminal history and drug screen, on
all employees prior to assignment at the Service Area.
g) Block by Block shall be responsible for quantifying the work of the Ambassadors in a written
manner and format acceptable to CUSTOMER. Such records shall be provided to the Iowa City
Downtown Self Supported Municipal Improvement District and the City of Iowa City via email on a
weekly basis via email, and Block by Block shall be responsible for making at least weekly contact
with a designated representative of CUSTOMER. Cumulative reports shall be provided to
CUSTOMER on a monthly and quarterly basis. All reports shall be considered confidential by Block
by Block and its employees and are the property of CUSTOMER.
2
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
h) CUSTOMER shall provide trash receptacles. Upon request of and in coordination with
CUSTOMER, Block by Block shall remove bulky items from alleys.
i) CUSTOMER shall provide Block by Block access to electricity and water in the Service Area at no
cost.
5) PAYMENT TO BLOCK BY BLOCK:
a) In consideration of the Services, CUSTOMER shall pay Block by Block a flat monthly fee of Sixty
Eight Thousand Seven Hundred and Fifty Dollars ($68,750) which fee shall be based upon the
hourly billable rates for its various classes of employees as established by Block by Block and
approved by CUSTOMER. The maximum annual amount of payments to Block by Block for the
Services shall not exceed Eight Hundred Twenty Four Thousand and Nine Hundred Forty Eight
Dollars ($824,948) in Year 1, Eight Hundred Thirty Seven Thousand and Seven Hundred Eighty
Three Dollars ($837,783) in. Year 2, and Eight Hundred Fifty Nine Thousand and Seven Dollars
($859,007) in Year 3.
b) Additional services either within or outside the Service Area may be requested by CUSTOMER
from time to time. These services shall be provided at the same cost, which is $32.11 for Cleaning
for straight time. CUSTOMER shall make an email request to Operations Manager for such
additional services at least 48 hours in advance of the time service is needed.
c) The flat rate and hours specified in Exhibit D; which is attached and incorporated herein, is
guaranteed for the Initial Term. The subsequent three one-year renewal terms thereafter can be
changed by Block by Block upon thirty (30) days written notice. It is recognized that there may be
months during the Term where the Services and number of hours worked may be reduced due to
weather conditions or other circumstances and other months where additional hours or Service
may be needed due to downtown events or other circumstances. CUSTOMER may choose to
"bank" any hours of Service which are not used during a monthly cycle and apply these "banked"
hours to another monthly cycle within the Term. Any "banked hours" will be used for Services
within the Service Area and will be provided for no additional payment. Block by Block agrees to
maintain records of all hours worked and submit monthly summaries of hours worked, cost per
hour, tasks performed and "banked" hours available for future use by the 15th day of the
immediately following month.
Block by Block acknowledges there, are certain events that will require more than the usual
amount of maintenance, including but not limited to: Arts Fest (2 or 3 days usually the first
weekend in June); Jazz Fest (2 or 3 days near or on July 4); Block Party (one Saturday in the
summer); Latino Fest (one weekend day usually in August), and University of Iowa home football
games.
At the end of the Term, Block by Block shall provide to CUSTOMER a report which sets forth a final
accounting of all hours worked, cost per hour, tasks performed, hours "banked" and fees paid to
Block by Block by CUSTOMER for the purpose of computing any fees due and payable to Block by
Block or to be refunded to CUSTOMER. In the event CUSTOMER and Block by Block agree to
reconcile the value of banked hours, only the average wage (pay) rate and corresponding payroll
taxes will be utilized in determining the value of each "banked" hour. Based on this the amount
3
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
for each banked hour will be valued at $18.40 per hour.
d) During the Initial Term, Block by Block shall invoice CUSTOMER monthly for Services. Block by
Block shall submit its invoices by the 15th day of each month. All payments are due within 30 days
of invoice.
e) In the event of any change in Federal, State, or Municipal legislation, regulation, administrative ruling
or collective bargaining contract affecting any change in work hours, pay rates, working conditions,
taxes, health insurance, benefits, etc. Block By Block shall notify CUSTOMER in writing of the change
in the rates to be charged CUSTOMER and the effective date of said change which shall be computed
on the prevailing hourly pay scale. In the event this Agreement is renewed, the maximum annual
amount of payments shall not increase more than 1.5% from the prior year.
6) EQUIPMENT:
a) OWNERSHIP - As part of this agreement, Block by Block will procure specific capital equipment.
A list of this equipment can be found in Exhibit E, which is attached and incorporated herein. The
equipment will be purchased explicitly for this Agreement and will be owned by Block by Block.
All insurance, maintenance and associated costs of ownership will be borne by Block by Block as
part of this Agreement. The cost of this equipment will be amortized over a three year period,
plus the cost of financing and included in the billable rate to CUSTOMER.
b) In the event this Agreement is terminated by CUSTOMER without cause, CUSTOMER will be
responsible for reimbursing Block by Block for the capital equipment in Exhibit E, less the amount
collected on the equipment through invoicing of the regular agreed upon amount up to the date
of notification.
7) INDEMNITY AND INSURANCE
a) INDEMNIFICATION - The parties shall defend, indemnify and hold each other and their respective
agents, officers, and employees from and against any and all claims, demands, losses, damages,
injuries, liabilities, expenses (including reasonable attorney's fees), judgments, liens,
encumbrances, orders, awards arising directly or indirectly from the negligent performance or
willful misconduct by either party and/or the party's officers, agents, and employees under this
Agreement (all of which are collectively referred to as "Claims") by any person on account of; or
arising as a result of: (1) injury to, or death of any person including but not limited to a party's
personnel; (2) loss of or damage to any property; (3) the employment of, or performance of the
Services by, Block by Block's personnel and the termination, constructive or otherwise, of such
employment or performance of services; or (4) any breach of any federal, state or local laws by
either party or its respective officers, agents, and employees; provided however, that either
party shall not be obligated to indemnify the other party for such party's own gross negligence
or willful misconduct.
Additionally, for clarity, CUSTOMER will defend, indemnify and hold harmless Block By Block for
any claim for personal injury, death or damage to tangible personal or real property, to the
extent caused by structural defects and/or Acts of God, including but not limited to situations
created by inclement weather, at the Service Area (except to the extent caused by Block By
Block) or caused by the negligence or willful misconduct of CUSTOMER, its employees, affiliates,
agents, tenants and/or the tenant employees, vendors or anyone in direct business relationship
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
with CUSTOMER.
In the event CUSTOMER and Block By Block are found jointly liable by a court of competent
jurisdiction, liability shall be apportioned comparatively in accordance with the laws of the state
of Iowa without, however, waiving any defenses of the parties under such law.
b) PROOF OF INSURANCE - During the Term of this Agreement, Block by Block shall at its own cost
and expense procure and maintain in full force and effect the below listed types of insurance
through insurance companies licensed to and doing business in the state of Iowa. All insurance
shall name the Iowa City Downtown Self Supported Municipal Improvement District and the
City of Iowa City as the Additional Insured regarding any operations of the Named Insured
performed under the Named Insured's agreement with CUSTOMER. Any insurance maintained
by CUSTOMER shall apply in excess of and not contribute with insurance provided by this
policy.
(1) Contractor's Commercial/Comprehensive General Liability Policy with a combined
single limit for bodily injury, personal injury and property damage of not less than
$1,000,000.00 per occurrence; and
(2) Comprehensive Automobile Liability insurance insuring all owned, non -owned and
hired motor vehicles with a minimum of $1,000,000.00 Combined single limit for any one
accident and sufficient to satisfy all applicable laws; and
(3) Employers Liability with a minimum coverage of $500,000.00 for any one occurrence;
and
(4) Umbrella (excess) Liability policy with a limit of at least $4,000,000.00; and
(5) Workers' Compensation sufficient to satisfy all federal, state and local laws and
requirements, whether now or hereafter existing.
8) REPRESENTATIONS AND WARRANTIES OF BLOCK BY BLOCK: Block by Block hereby represents and
warrants that (i) Block by Block will perform all Services in a good and workmanlike manner and with
reasonable skill, (ii) Block by Block will pay all costs and expenses required for the performance of
the Services, except as otherwise provided herein, and (iii) Block by Block has the requisite permits
from the appropriate federal, state and local authorities to provide the Services. Block by Block
warrants that all Services will be performed in accordance with applicable laws for such Services.
Block by Block makes no other representations or warranties regarding the Services.
9) RELATIONSHIP OF THE PARTIES: Block by Block agrees that it is and shall be an independent
contractor under this Agreement and that Block by Block shall not be an agent or employee of
CUSTOMER to any extent or for any purpose and nothing herein shall be construed to cause or
create any such relationship. Block by Block shall have no authority to and shall not act for
CUSTOMER or bind, or attempt to bind, CUSTOMER in or under any contract or agreement or to
otherwise obligate CUSTOMER in any manner whatsoever.
10) TERMINATION: Either party may terminate this Agreement if the other commits a material breach of
W
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
its respective obligations under this Agreement and fails to correct such breach within thirty (30)days
after delivery of written notice of such a breach; provided, however, that if such a breach cannot
reasonably be cured within the thirty (30) day period, then such party shall have a reasonable period
to cure such breach. Notwithstanding the foregoing, Block by Block may terminate this Agreement
on fifteen (15) days written notice if CUSTOMER fails to make any payment of money pursuant to
this Agreement.
In the event CUSTOMER terminates this Agreement for cause within the first three years, the
remaining costs associated with the 'start-up/transition' of the account will be added to the final
invoice. Remaining costs are calculated as the actual costs incurred for travel and Project Manager
time spread evenly over 36 months beginning June 2024, which are captured in the portion of our
hourly rate associated with "overhead" costs. The remaining costs shall not exceed the maximum
payments to Block by Block for Services as defined herein. The monthly cost related to start up is
$408.33.
11) CONFLICT OF INTEREST. Upon signing this Agreement, Block by Block acknowledges that Section
362.5 of the Iowa Code prohibits a City of Iowa City officer or employee from having an interest in a
contract with the City of Iowa City, and certifies that no employee or officer of the City of Iowa City,
which includes members of the City Council and City boards and commissions, has an interest, either
direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory
provision enumerated in Section 362.5.
12) ENTIRE AGREEMENT: This Agreement contains the entire agreement of the parties hereto and
supersedes all prior agreements, contracts and understandings, whether written or otherwise,
between the parties relating to the subject matter. Any amendments or additions to this
Agreement shall not be binding unless in writing and signed by both parties.
13) GOVERNING LAW: This Agreement shall be interpreted and enforced in accordance with the laws of
the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in
a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to
personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any
argument that such proceeding has been brought in an inconvenient forum.
14) ASSIGNMENT: Block by Block may not assign its interest in this Agreement or subcontract any
portion of the work to be performed hereunder without the written consent of CUSTOMER.
15) HEALTH AND SAFETY: Block by Block is solely responsible for compliance with all applicable Federal,
State and Local occupational safety and health regulations.
16) NOTICES: Except as provided herein, all notices under this Agreement shall be in writing and shall be
served by personal service or registered mail, return receipt requested. Notice by mail shall be
addressed to each party at its address set forth -above.
17)ATTORNEY'S FEES: In any litigation by which one party either seeks to enforce its rights under this
Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations
under this Agreement, the prevailing party shall be awarded its reasonable attorney fees, and costs
and expenses incurred.
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
18) FORCE MAJEURE: Neither party shall be liable for damages to the other party or have the right to
terminate this Agreement for any delay or default in performing hereunder if such delay or default is
caused by reason of any circumstance beyond its reasonable control, including but not limited to
Acts of God, fire, flood, earthquake, extraordinary weather conditions, acts of war, acts of terrorism,
labor disputes, riots, active shooter incident, civil disorders, rebellions or revolutions in any country
("Force Majeure") and that party shall be excused from any further performance or observance of
the obligations so affected for as long as such circumstances prevail and that party continues to use
all commercially reasonable efforts to recommence performance whenever and to whatever extent
possible without delay.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
written above.
CUSTOMER:
IOWA CITY DOWNTOWN DISTRICT
DocuSigned by:
By: 5�� �(n*fwaN
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Wen �y Zimmerman
Title: President
Signed by:
By:
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Betsy Potter
Title: Executive Director
Address: 103 E. College #200
Iowa City, IA 52240
CITY :OF IOWA CI.
By:
Geoff Fruin
Title: City Manager
Address: 410 E. Washington St.
Iowa City, IA 52240
Block By Block:
MYDATT SERVICES INC., dba BLOCK BY BLOCK
By: �DocuSigned by:
t wr IG -S
11764E2DOE074A2...
Printed: Derreck Hughes
Title: vice President of operations
Address: 7135 Charlotte Pike
Nashville, TN 37209
7
DocuSign Envelope ID. 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
0
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EXHIBIT A
SERVICE AREA MAP
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8
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
EXHIBIT B
SCOPE OF SERVICES — CLEANING
Block By Block will provide the following Environmental Maintenance Services in Service Area, which are
divided into two separate Scopes of Services—Downtown and Parking Ramps. Block By Block will also
provide a detailed monthly schedule of maintenance services.
Scope of Services — Cleaning: Downtown
Cleaning Ambassadors will serve primarily as a custodial service with a secondary role as a public
information resource to district visitors, workers, shoppers and residents. Unless otherwise specified,
areas of responsibility for Cleaning Ambassadors include all pedestrian public rights of way, the
sidewalks from the building line to the curb, and alleys adjoining benefiting properties of the Service
Area from the building line to the opposing building line. Activities of the Cleaning Ambassador team
may include:
• Manual Removal of Litter and Debris - Removal of litter, trash, and debris, and extending a
distance of 18 inches beyond the curb into the street or alley, by mechanical or manual means,
including: all types of paper, cigarette packages and butts, leaves, gravel or rocks, cans,
cardboard, boxes, plastic refuse, bottles, broken glass, beverage spills, urine, feces, vomit, and
any dead animals. Recycling materials collected from public containers and deposited into City of
Iowa City commingled recycling containers.
• Weed Control - Killing and removal of weeds and grass, except those in City of Iowa City -owned
planters. Cleaning Ambassadors may spray weeds as needed with chemicals meeting all Federal,
State and City of Iowa City laws and regulations. Cleaning Ambassadors shall meet all licensing
requirements imposed by Federal, State, and City of Iowa City.
• Mechanical Cleaning —By using mechanical cleaning devices to clean sidewalks and remove
debris and litter from public pedestrian rights of way (including sidewalks, pedestrian skywalks
and alleys) and tree wells.
• Handbill Removal- Removal of handbills, stickers, posters and similar items from utility poles,
mail boxes, courier boxes, newspaper or magazine boxes and kiosks, public telephones, parking
meters and other fixtures.
• Graffiti Removal - Remove or cover graffiti from the first floor of buildings facing or visible from
public rights of way, and from utility poles (note: no graffiti should be removed from
MidAmerican Energy Company infrastructure), mail boxes, courier boxes, newspaper or
magazine boxes and kiosks, public telephones, parking meters and other fixtures, within 24 hours
after the graffiti appears (subject to any delay necessary to obtain consent of the owner of any
private property), using the least intrusive means available and approved by the property owner.
Block by Block will not perform graffiti removal on private property until the consent of the
owner has been obtained. CUSTOMER will aid Block by Block in securing any necessary consent
from the owner of any private property affected.
• Special Projects - Carry out a wide variety of special projects mutually agreed upon by
CUSTOMER and Block by Block. Such special projects include painting of fixtures (benches, light
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
posts, etc.), power washing or any other project not requiring 'technical' expertise that can be
carried out within reasonable methods or means by staff members.
• Landscaping - Limited landscaping services as requested by CUSTOMER.
• Reporting -Ambassadors will be responsible for capturing metrics of accomplishments within the
SMART System as specified. The daily statistics will be compiled weekly and be available to the
customer. The Ambassadors will gather information on any incidents or maintenance issues
within the Maintenance Reporting Database.
Scope of Services – Cleaning: Parking Ramps
• Areas/Location--Cleaning Ambassadors will serve primarily as a custodial service. Unless
otherwise specified, areas of responsibility for Cleaning Ambassadors are all areas within and
around the parking ramps including the public right -of way, interior parking areas, stairwells,
lobbies, elevators, storage areas, pay stations and automated parking equipment.
• Detail Cleaning – Sweeping, dust mopping, vacuuming to remove all dirt, dust, trash, particles
and other debris from floors and ramp decks. Cleaning handrails, window ledges, elevator
window ledges to remove all dust, dirt, cobwebs, grease, oily film, stain, soils, and other foreign
substances. Removing all foreign items from carpets and rugs. Detail cleaning of elevators. Spot
cleaning walls including high -touch surfaces, doors, door frames and accessories, ceiling vents
and light fixtures.
• Mechanical Cleaning– By using mechanical cleaning devices to clean parking ramp surfaces,
entrances, elevators, and stairwells and remove debris and litter from these same areas.
• Handbill Removal -Removal of handbills, stickers, posters and similar items from any parking
ramp fixtures.
• Graffiti Removal - Remove or cover graffiti from the first floor of buildings facing or visible from
public rights of way, and parking ramp surfaces or other fixtures, within 24 hours after the graffiti
appears (subject to any delay necessary to obtain consent of the owner of any private property),
using the least intrusive means available and approved by the property owner. (Note: no graffiti
should be removed from MiclAmerican Energy Company infrastructure)
• Special Projects - Carry out a limited selection of special projects mutually agreed upon by
CUSTOMER and Block by Block. Such special projects could include window washing or painting
in stairwells or lobby areas, power washing or any other project not requiring 'technical'
expertise that can be carried out within reasonable methods or means by staff members.
• Reporting - Ambassadors will be responsible for capturing metrics of accomplishments within
the SMART System as specified. The daily statistics will be compiled weekly and be available to
CUSTOMER. The Ambassadors will gather information on any incidents or Maintenance Issues
within the Maintenance Reporting Database.
SCOPE OF SERVICES – HOSPITALITY & SAFETY
Block By Block will provide the following Hospitality & Safety Services in Service Area, which are divided
into two separate Scopes of Services—Downtown and Parking Ramps.
10
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
Scope of Services — Hospitality & Safety: Downtown
Block By Block will provide the following safety and hospitality related services within the boundaries of
the Service Area.
• Public Relations Checks - Ambassadors will be responsible for stopping in to visit a specified
number of businesses per shift. The duration of each public relations check should be no more
than five minutes per business, which should be spent speaking with the manager of the
business to gather and share security related information and concerns. A list of businesses in
which public relations checks were conducted will be reported daily. The public relations checks
also provide an opportunity for Ambassadors to get a quick break from poor weather conditions,
while remaining productive.
• Reporting Quality of Life Crimes — Ambassadors will be responsible for reporting to designated
authorities and partners, such as the Shelter House Street Outreach and Iowa City Police
Downtown Liaison, any observations of quality of life issues within the Service Area. All
Ambassadors are trained in 'situational protocol' to appropriately handle situations in a
responsible, yet courteous, manner. "Quality of Life" crimes include public intoxication, open
container, and public urination. Homelessness is not a crime, and referrals for services for
unhoused persons should be made to Shelter House Street Outreach.
• After Hours Escorts -This service would allow workers in the Service Area to request this service
by calling the on -duty Team Leader on the publicized cellular phone number to have an
Ambassador meet them at their place of business or residence and walk them to their
destination.
• Information Sharing —Working with the Iowa City Police Department the Ambassadors will be
utilized to share information to educate stakeholders on safety/security related issues. For
instance, if the Iowa City Police Department has crime prevention brochures, the Ambassadors
can be utilized to distribute this information.
• Reporting - Ambassadors will be responsible for capturing metrics of accomplishments within the
SMART System as specified. The daily statistics will be compiled weekly and provided to
customer. The Ambassadors will gather information on any incidents or criminal activity that is,
considered to be out of the ordinary and forward such information in the form of an Incident
Report. Criminal activity includes "Quality of Life" crimes, such as public intoxication, open
container, and public urination. Homelessness is not a crime, and referrals for services for
unhoused persons should be made to Shelter House Street Outreach.
• Hospitality Services -When analyzing the tasks which consume the time of Ambassadors they
spend the majority of their day performing custodial services. Hospitality duties provide a
tremendous opportunity to interact with pedestrians in order to be friendly, good will
representatives of the Service Area, share information and make recommendations.
Scope of Services — Hospitality & Safety: Parking Ramps
Block By Block will provide the following hospitality and safety related services within the boundaries of
the Service Area.
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AF_3A
• Reporting Quality of Life Crimes — Ambassadors will be responsible for reporting to designated
authorities and partners, such as the Shelter House Street Outreach and Iowa City Police
Downtown Liaison, any observations of quality of life issues within the service area. "Quality of
Life" crimes include public intoxication, open container, and public urination. All Ambassadors
are trained in 'situational protocol' to appropriately handle situations in a responsible, yet
courteous, manner. Homelessness is not a crime, and referrals for services for unhoused persons
should be made to Shelter House Street Outreach.
• After Hours Escorts - This service would allow district workers to request this service by calling
the on -duty Team Leader on the publicized cellular phone number to have an Ambassador meet
them at their place of business or residence and walk them to their destination.
• Information Sharing — Working with the Iowa City Police Department the Ambassadors will be
utilized to share information to educate stakeholders on safety/security related issues. For
instance, if the Iowa City Police Department has crime prevention brochures, the Ambassadors
can be utilized to distribute this information.
• Reporting - Ambassadors will be responsible for capturing metrics of accomplishments within the
SMART System as specified. The daily statistics will be compiled weekly and provided to
customer. The Ambassadors will gather information on any incidents or criminal activity that is
considered to be out of the ordinary and forward such information in the form of an Incident
Report. Criminal activity includes "Quality of Life" crimes, such as public intoxication, open
container, trespassing, public urination. Homelessness is not a crime, and referrals for services
for unhoused should be made to Shelter House Street Outreach.
• Hospitality Services — Although Ambassadors spend the majority of their day performing
custodial and maintenance services, hospitality services provide a tremendous opportunity to
interact with pedestrians in order to be friendly, good will representatives of the Service Area,
share information and make recommendations.
12
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
EXHIBIT C
WEEKLY SERVICE HOURS
CBD CLEANING
POSITION
TASK
Manual Cleaning
HOURSr
6am-2:301)m 2.7
2.7 2.7
r
2.7
2.7
2.7
2.7
111.7
17ubuque Street
Cleaning Ambassadors
Manual Cleaning
5am-1:30pm 16
16
lfi
16
16
16
16
112
Manual Cleaning
4:30pm-12am -
8
8
8
6
8
8
49
Manual Cleaning - lead
4:30pm-12am -
8
8
6
6
6
8
411
Spedddl Event (rahrslmmmt
Flex Hours
2.7
2.7
2.7
2.7
16.0
16
16
Special Projects
Pressure Washing
Varies -
8
-
H
-
8
-
24
Operations Manager
uwrn sn.k.„
Working Manager
VARIES -
4
1 4
1 4
1 4
4
-
20
Hours by Day 16
44
36
44
36
44
48
28 28
Staff by Day 2
Total Scheduled Weekly Hours
5.5
4.5
5.5
4.S
5.5
6
268
PARKING GARAGES
LOCATION
Capitol Street
TASK
Manual Cleaning
HOURSr
6am-2:301)m 2.7
2.7 2.7
r
2.7
2.7
2.7
2.7
111.7
17ubuque Street
Manual Cleaning
6am-2:30pm 2.7
2.7 2.7
2.7
2.7
2.7
2.7
18.7
Chauncey Swan
Manual Cleaning
6am-2:301)m 2.7
2.7 2.7
2.7
2.7
2.7
2.7
111.7
Tower Plaw
Manual Cleaning
6am-2:30pm 2.7
2.7 2.7
2.7
2.7
2.7
2.7
111.7
Court Street
Manual Cleaning
6am-2:30pm 2.7
2.7 2.7
2.7
2.7
2.7
2.7
16.0
Harrison Street
Manual Cleaning
6am-2:301)m 2.7
2.7 2.7
2.7
2.7
2.7
2.7
Ill
Team Lead
Trash Truck/Coverage
6am-2:30pm 8
8 8
8
8
8
8
56
Operations Manager
Working Manager
Varies
4 4
4
4
4
20
Hwn by lay 24
28 28
28
26
211
24
Staff by Day 3
Total Scheduled Weekly Hours
3.5 3.5
3.5
3.5
3.5
3
:0
13
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
EXHIBIT D
EMPLOYEE AVERAGE WAGE RATES / BILL RATES / TOTAL BUDGET
PRICING
ILLUSTRATIONANNUAL
CLEANING
AMBASSADORS•
TEAM
$
OPERATIONS
Labor (all positions with payrolltaxes)
Pay Rate
69.7%
N/A
N/A
5.6%
$
74,000.00
Pay Rate (Hourly)
$
18.50
$
22.0
$
35.58
FICA
$
1.42
$
1.68
$
2.72
WC
$
1.04
$
1.23
$
1.99
Liability
$
0.47
$
0.5
$
0.91
Unemployment
$
0.15
$
0.18
$
0.28
Subtotal
$
21.57
$
25.6
$
41.48
Overhead
$
5.72
$
5.72
$
5.72
Benefits
$
1.95
$
1.95
$
1.95
Profit
$
2.87 1
$
2.871
$
2.87
Bill Rate
$
32.111
$
36.191
$
52.02
Weekly Hours
312.001
104.001
40.00
Annual Hours
16,224.001
5,408.01
2,080.00
Annual Billing
BILLING
$
520,999.611
$195,736.581
$ 108,211.14
$ 824,947.34
ANNUAL PRICING
IOWA CITY DOWNTOWN & PARKING GARAGE CLEANING
PROGRAMS
Category
$
%
Labor (all positions with payrolltaxes)
$574,977.92
69.7%
Employee Benefits
$46,212.47
5.6%
Labor Related (background checks, recruiting, awards, etc.)
$15,715.48
1.9%
Uniforms (all seasons, plus related wearables)
$15,954.30
1.9%
Data Plans (for phones, SMART devices, relay radios)
$3,060.00
0.4%
Equipment (see proposed equipment list)
$37,684.91
4.6%
Equipment Related (fuel, maintenance, insurance)
$14,865.93
1.8%
Office Storage Location
0.0%
Water (pressure washer, irrigation, & office location)
-
0.0%
Cleaning Supplies (trash liners, gloves, sprays, consumables, etc.)
$16,816.40
2.0%
Dumpster/Trash
0.0%
Office Supplies
$1,625.00
0.2%
Administrative Support (SMART, Mgmt 360 Training, HR, payroll, insurance, branding)
$29,920.00
3.6%
Management Fee (management support & profit)
TOTAL••
$68,114.92
8.3%
14
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
ANNUAL PRICING I LLUSTRATI ON
IOWA CITY DOWNTOWN & PARKING GARAGE CLEANING PROGRAMS
PROGRAMS
Category
$
%
Labor (all positions with payroll taxes)
$593,090.10
70.8%
Employee Benefits
$46,762.86
5.6%
Labor Related (background checks, recruiting, awards, etc.)
$13,464.35
1.6%
Uniforms (all seasons, plus related wearables)
$15,954.30
1.9%
Data Plans (for phones, SMART devices, relay radios)
$3,468.00
0.4%
Equipment (see proposed equipment list)
$37,684.91
4.5%
Equipment Related (fuel, maintenance, insurance)
$14,932.18
1.8%
Office Storage Location
Equipment (see proposed equipment list)
0.0%
Water (pressure washer, irrigation, & office location)
-
0.0%
Cleaning Supplies (trash liners, gloves, sprays, consumables, etc.)
$12,206.40
1.5%
Dumpster/Trash
0.0%
Office Supplies
$1,125.00
0.1%
Administrative Support (SMART, Mgmt 360 Training, HR, payroll, insurance, branding)
$29,920.00
3.6%
Management Fee (management support & profit) $69,174.73
TOTAL•••,
8.3%
ILLUSTRATIONANNUAL PRICING
IOWA CITY DOWNTOWN & PARKING GARAGE CLEANING
PROGRAMS
Category
$
%
Labor (all positions with payrolltaxes)
$611,780.15
71.2%
Employee Benefits
$47,329.76
5.5%
Labor Related (background checks, recruiting, awards, etc.)
$13,678.55
1.6%
Uniforms (all seasons, plus related wearables)
$15,954.30
1.9%
Data Plans (for phones, SMART devices, relay radios)
$3,468.00
0.4%
Equipment (see proposed equipment list)
$37,684.91
4.4%
Equipment Related (fuel, maintenance, insurance)
$14,932.18
1.7%
Office Storage Location
0.0%
Water (pressure washer, irrigation, & office location)
-
0.0%
Cleaning Supplies (trash liners, gloves, sprays, consumables, etc.)
$12,206.40
1.4%
Dumpster/Trash
0.0%
Office Supplies
$1,125.00
0.1%
Administrative Support (SMART, Mgmt 360 Training, HR, payroll, insurance, branding)
$29,920.00
3.5%
Management Fee (management support & profit)
TOTAL
$70,927.13
$859,006.40
8.3%
100.0%
15
DocuSign Envelope ID: 971982AC-7D6F-44AB-86D1-92AF07F4AE3A
EXHIBIT E
CAPITAL EQUIPMENT
Items Unit Price
Qty
Total
Amortized
Gator (4x6)1 $15,000.00
1.00
$15,000.00
$3,649.75
Trailer & Mounting for Pressure Washer $3,500.00
1.00
$3,500.00
$851.61
Tenax Maxwind - EV Walking Sweeper' $48,500.00
1.00
$48,500.00
$11,800.86
Branded MegaBrutes $675.00
2.00
$1,350.00
$507.65
Snow Blowers $450.00
2.00
$900.00
$338.43
Relay Radios $118.00
9.00
$1,062.00
$399.35
Landscaping (Blowers, Weed Eaters, Brooms, Torch, etc.) $1,000.00
2.00
$2,000.00
$752.07
Info Cart -Trike Mounted $4,500.00
1.00
$4,500.00
$1,692.16
Kronos Time Clock $2,700.00
1.00
$2,700.00
$1,015.30
SMART Dev ices $450.00
9.00
$4,050.00
$1,522.95
Computer and Printer $2,100.00
1.00
$2,100.00
$789.68
Truck Wrap $4,200.00
1.00
$4,200.00
$1,579.35
Decals for Tennant Machines $300.00
2.00
$600.00
$225.62
Break Room Table. Microwave. Fridee. Lockers $3.500.00
1.00
53.500.00
$1.316.13
1. These items amortized over 5 years, all other equipment amortized over 3 years.
16
Item Number: 10J.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution authorizing the City Manager to sign a Memorandum of Agreement with the Iowa
City Downtown District in conjunction with the agreement with Mydatt Services, Inc. dba Block
by Block for cleaning of City Plaza, downtown sidewalks, downtown public alleys, and City -
owned parking ramps.
Prepared By: Rachel Kilburg, Economic Development Coordinator
Reviewed By: Geoff Fruin, City Manager
Darian Nagle-Gamm, Transportation Services Director
Sue Dulek, First Ass't. City Attorney
Fiscal Impact: N/A
Staff Recommendation: Approval
Commission Recommendations: N/A
Attachments: Resolution
Memorandum of Agreement
Executive Summary:
In partnership with the Iowa City Downtown District, the City is entering an agreement with
Mydatt Services, Inc. dba Block by Block ("Block by Block") for enhanced cleaning and
ambassador services in the downtown and City -owned parking ramps. The partnership
between the City and Downtown District includes cost sharing, equipment and office and
storage space sharing, and joint management of the contract. This resolution authorizes the
City Manager to enter a Memorandum of Agreement with the Iowa City Downtown District
detailing agreed upon procedures for joint implementation of this contract.
Background /Analysis:
Upon City Council approval at the April 2, 2024 formal meeting, the City will enter an
agreement with the Iowa City Downtown District and Mydatt Services, Inc. dba Block by
Block for enhanced cleaning and ambassador services in the downtown and City -owned
parking ramps.
The partnership between the City and Downtown District includes cost sharing, equipment
and office and storage space sharing, and joint management of the contract. This resolution
authorizes the City Manager to enter a Memorandum of Agreement ("MOA") with the Iowa
City Downtown District detailing agreed upon procedures for coordinating with each other
and Block by Block on implementation of the contract. The MOA establishes primary
contacts, cost share, communication and information sharing requirements, shared
equipment, space, and utility access, and other general expectations for implementation of
the contract.
This MOA also provides the City will enter into a separate lease agreement with the
Downtown District for vacant space at the Court Street Transportation Center at below-
market rate rent to serve as office space for Block by Block employees. The District will be
responsible for the rent, utilities, and associated costs. Under the lease, the District will also
continue to allow Transportation Services employees to utilize the space as a break room for
special events when the Downtown Interchange is temporarily relocated to Court Street.
This agenda item supports the Downtown District's strategic "clean and safe downtown"
initiative and the City Council's Strategic Plan priority to "build community by fostering social
connections and developing safe, accessible public spaces for gathering."
Prepared by: Susan Dulek, Frist Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
Resolution No. 24-88
Resolution authorizing the City Manager to sign a Memorandum of
Agreement with the Iowa City Downtown District in conjunction with the
agreement with Mydatt Services, Inc. dba Block by Block for cleaning of
City Plaza, downtown sidewalks, downtown public alleys, and City -
owned parking ramps.
Whereas, Mydatt Services, Inc., dba Block by Block ("Block by Block") has provided cleaning
and maintenance services to municipalities throughout the U.S. for over 20 years and currently
provides services to over 150 communities; and
Whereas, the City and the Iowa City Downtown District have entered into a 3 -year agreement
with Block by Block ("Block by Block Agreement") for cleaning of City Plaza, downtown
sidewalks, downtown public alleys, City -owned parking ramps, and a few private alcoves; and
Whereas, the Block by Block Agreement is divided into two scopes of services, "Ramp
Services" and "Downtown Services" and sets forth a single fee for said services; and
Whereas, City staff and the Downtown District desire to enter into the attached Memorandum of
Agreement to coordinate responsibilities under the Block by Block Agreement including cost
sharing and assigning primary responsibility to the City to coordinate the Ramp Services and
the District to coordinate the Downtown Services; and
Whereas, the City should approve the attached Memorandum of Agreement.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Manager is authorized to execute the attached Memorandum of Agreement and
amendments thereto as needed.
Passed and approved this 2nd day of April, 2024.
M
Approved by
Attest:�,,L=,�.
City Clerk City Atto ey's Office
(Sue Dulek - 03/28/2024)
Resolution No. 24-88
Page 2
It was moved by salih and seconded by Moe the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x
Alter
x Bergus
x
Dunn
x
Harmsen
x
Moe
x
Salih
x
Teague
MEMORANDUM OF AGREEMENT
Re:
AGREEMMENT WITH BLOCK BY BLOCK
This Memorandum of Agreement is entered into by and between the City of Iowa City, a
municipal corporation ("City"), and Iowa City Downtown Self Supported Municipal Improvement
District, d/b/a Iowa City Downtown District ("District") in Iowa City, Iowa as of the date of the
signature of the last signatory below.
Whereas, the City, District, and Mydatt Services Inc., dba Block by Block ("BBB") have
entered into an agreement on April 2, 2024 for the cleaning of City Plaza, downtown sidewalks,
and downtown public alleys and City -owned parking ramps ("BBB Agreement"); and
Whereas, the BBB Agreement is divided into two scopes of services, "Ramp Services" and
"Downtown Services"; and
Whereas, the City and District desire to enter into a Memorandum of Agreement to
coordinate responsibilities under the BBB Agreement including that the City will be primarily
responsible for coordinating with BBB for the Ramp Services and the District for coordinating
with BBB for the Downtown Services.
The parties therefore agree as follows:
1. The City will be the primary contact with BBB for the Ramp Services to be
performed pursuant to the BBB Agreement, and the District will be the primary contact for the
Downtown Services. The City will be primarily responsible for ensuring BBB performs the Ramp
Services as set forth in the BBB Agreement, and the District will be primarily responsible for
ensuring BBB performs the Downtown Services.
2. The City's contact for the Ramp Services is the Director of Transportation Services
and the District's contact for the Downtown Services is the Executive Director of the District.
3. Under the BBB Agreement, BBB will invoice the District monthly. The District
agrees to forward a copy of the BBB invoice immediately to the City via email to the Director of
Transportation Services and the City shall pay its portion of the invoice directly to the District
within fifteen (15) days of receipt. The BBB Agreement provides the following annual fee, and
the City and District agree to divide the fee 86% (City share) 14% (District share) as follows:
BBB Fee City Amount District Amount
Year 1 $825,322 $710,000 $115,322
Year 2 $837,702 $720,650 $117,052
Year 3 $858,644 $738,666 $119,978
If the BBB Agreement is renewed, the City and District agree to continue to pay their respective
share of the fee 86%/14%.
4. Under the BBB Agreement, BBB will provide monthly reports to the District, and
the District will immediately forward a copy of the BBB report to the City via email to Director
of Transportation Services,
5. During the first year of the BBB Agreement, the City and District will meet
quarterly to discuss the BBB Agreement and this Agreement with the first meeting to occur in July
2024. After one year, the City and District will agree on the frequency of the meetings for the
ensuing year(s).
6. The City and District agree to share the following equipment for BBB operations:
sweepers, pressure washer, parking, and storage.
7. By separate lease agreement, the City will lease space to the District in the Court
Street Transportation Center for office use by BBB.
8. The City will provide BBB access to electricity and water at City cost.
9. The City will provide trash receptacles to BBB.
10. The District shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual
orientation, mental or physical disability, marital status or age. "Employment" shall include but
not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment.
"Public accommodation" shall include but not be limited to providing goods, services, facilities,
privileges and advantages to the public.
11. This Agreement shall terminate upon termination of the BBB Agreement.
12. This MOA does not decrease the City's baseline services contained in Exhibit B of
the SSMID Operating Agreement entered into on November 1, 2016.
13. The MOA re Powerwashing the Ped Mall and Downtown Sidewalks and Alleys
entered into on May 8, 2019 is terminated effective July 1, 2024.
2
DocuSign Envelope ID: 2480A7E9-D71B-43B3-AA6C-B36CEFC7FF95
Dated this 2nd day of April, 2024.
CITY OF IOWA CITY, IOWA
By:
,Geoff Fruin
City Manager
Approved:
s") Fl -d y-
City Attorney's Office
11
IOWA CITY DOWNTOWN DISTRICT
DocuSigned by:
By: tory -oUvfw§tj
7 97E 38E8743F...
Wendy Zimmermann
President
DocuSigned by:
Bet y8�o�tE er
Executive Director
Item Number: 10.11h.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution Adopting the Racial Equity and Social Justice Grant Allocations for Fiscal Year
2024.
Prepared By: Stefanie Bowers, Equity Director & Human Rights
Coordinator
Reviewed By: Geoff Fruin, City Manager
Sue Dulek, Assistant City Attorney
Fiscal Impact: $98,863.00
Staff Recommendation: Approval
Commission Recommendations:
The Human Rights Commission by a 7-0 vote approved the
recommendations
Attachments: Resolution
Exhibit for RESJ Grant.pdf
Executive Summary:
The Human Rights Commission recommends full funding for Eastern Iowa Chapter of Asian
Pacific Islander American Public Affairs (APAPA), Inside Out Reentry Community, Open
Heartland, Better Together Community Development Corporation, and Domestic Violence
Intervention Program, and partial funding for Houses into Homes, United Action for Youth,
Indigenous Art Alliance, Escucha Mi Voz Iowa, CommUnity Crisis Center, and Wright House
of Fashion.
Background /Analysis:
This grant opportunity is available to Iowa City -based organizations, both non and for-profit,
with the purpose of encouraging, empowering, and engaging racial equity and social justice
initiatives through programs, activities, or services that help eliminate inequities in the Iowa
City community. The City Council established the grant in 2017. Programs that address one
or more of the six priority service areas receive preference: Building Communities, Criminal
Justice, Education, Employment, Health, and Housing.
The Human Rights Commission reviews applications and then forwards its recommendations
to the City Council for review and approval. Grant requirements:
• The organization must be physically located in Iowa City.
• The project must take place in Iowa City.
• The proposal should seek to eliminate inequity in the community (individual,
institutional, or structural).
• The proposal must be a new project. Exception, organizations previously funded in the
last grant cycle may reapply for the same project to be funded for one additional grant
cycle.
• Governments, public schools, and colleges/universities cannot be primary applicants.
• Applicants can request no more than $25,000.
• Projects cannot be for fundraising purposes.
Applications were received from December 1, 2023, to January 5, 2024. Twenty-nine
submissions were received.
The Commission met on March 4, 2024, to discuss and rank the grant submissions, and a
formal decision and recommendation was made at the meeting.
Eastern Iowa Chapter of APAPA: The Eastern Iowa Chapter of APAPA will be holding a
2025 Lunar New Year celebration. This event celebrates the arrival of spring and the
beginning of a new year. The project features cultural performances by local professional
artists and musicians from different Asian countries. The Lunar New Year Gala will allow for
collaboration with other diverse organizations, public officials, and schools and community
leaders to celebrate cultural differences.
Inside Out Reentry Community: Inside Out Reentry Community is seeking to expand their
opportunities to provide art programming. After receiving increased interest in art programs
from members they are looking to increase programming as well as art materials on hand. Art
programs such as those offered by Inside Out Reentry are shown to be beneficial for those
returning from incarceration by providing a sense of readiness, increased self-esteem, and
basic communication skills.
Open Heartland: Open Heartland has identified the need for Foundational Education and
Skills Training (FEAST) for Latinx immigrant families in the community. Recognizing the need
for this training comes from the Open Heartland Leadership Team made up of 1-3 adults from
each of the seven mobile home communities and various apartment complexes in Johnson
Country served by Open Heartland. FEAST projects will offer accessible solutions to the
challenges this community faces by offering classes designed for Spanish-speaking
participants and facilitated by qualified, experienced local community members.
Better Together Community Development Corporation: Better Together will be
participating in Welcoming Week, an annual event that has recently been reinvigorated in
Johnson County. The event provides organizations, communities, cities, and the entire
county an opportunity to foster connections and collaborations between immigrants,
nonimmigrants, and refugees. The week fosters a culture of inclusivity and belonging by
connecting nonprofits, businesses, and local governments.
Houses into Homes: Houses into Homes serves families and individuals in Johnson County
who are experiencing homelessness, domestic violence, and other crisis situations. During
their nearly six years of service, they have noticed a lack of kitchen items and cooking
equipment amongst the furniture poverty experienced by these groups. It is the organization's
goal to provide kitchen starter sets to 120 households in the community.
United Action for Youth: United Action for Youth (UAY) will be providing outreach services
to youth experiencing homelessness in unsheltered locations through their Street Outreach
program. Their services include engagement, case management, emergency health and
mental health services, and transportation. UAY is looking to expand their programming
which would include providing basic need packs consisting of necessities like hygiene
products, seasonal necessities, and regional aid information. The packs are likely to total $50
each with a goal of handing out at least 250 bags per year. Expanding their program would
also require funding for food and other program supplies and services such as transportation
and training. Finally, UAY is looking to hire a peer mentor for the program. This would allow
for better engagement from youth involved in the program due to the likelihood of building
trust through a mentor.
Domestic Violence Intervention Program: The Domestic Violence Intervention Program
(DVIP) provides comprehensive support and advocacy services to victims/ survivors of
domestic abuse. DVIP acknowledges the sharp increase in domestic violence caused by
COVID-19 and is looking to shed light on the matter through a mini -conference aimed at
facilitating in-depth discussions on the topics of black maternal health, the nexus between
COVID, and the prevalence of domestic violence. The event will include a film screening,
panel discussion, distribution of maternal health kits to partner organizations, and provisions
of swag giveaways. This event will allow the organization to equip professionals with
comprehensive insights, enabling them to effectively disseminate information to their clients
and individuals in need.
Indigenous Art Alliance: The Indigenous Art Alliance is looking to create a space for long
term sustainability that will bring Indigenous artists and community members together through
a gallery and cafe. The Indigenous People Art Gallery and Cafe will host art exhibitions,
poetry nights, music, film screenings, fashion shows, author visits, and lectures. It will also
educate people about the historic, tribal nations that once inhabited Iowa. In order to provide
these services to the community the Indigenous Art Alliance is looking to provide supplies like
portable art gallery walls, technology such as projectors and cameras, and artist stipends in
order to broaden their audience and generate resources and engagement.
Escucha Mi Voz Iowa: Escucha Mi Voz provides services through their Refugee Housing
and Migrant Health Services Project. The project is an immigrant and refugee -led program
that provides refugee resettlement, permanent supportive housing, wrap-around services,
and all manner of supportive care and holistic supports to help immigrant refugee families
rebuild their lives in Iowa. The project works to guarantee equal rights, access, equity, and
improved health outcomes for working-class immigrant and refugee residents of Iowa City
and Johnson County. Escucha Mi Voz Iowa members work with directly impacted people to
identify their own needs and take effective action to address them, fostering agency and self-
sufficiency through equitable access to services, personal development, and community
leadership.
CommUnity Crisis Center: CommUnity Crisis Center and Food Bank provides a variety of
food service to the community through their large central food bank, mobile pantry, and home
deliveries. Due to rising food costs, there are less donations coming into the food bank and
more people seeking assistance. However, CommUnity wants to continue addressing food
insecurity in the community regardless of rising food costs. Previous funding has allowed the
organization to partner with local businesses and source food from them throughout the year
in order to ensure clients have consistent access to staple foods like rice, beans, and flours.
Their goal is to continue to do so regardless of the influx in food donations.
Wright House of Fashion: Wright House of Fashion offers a variety of creative opportunities
to young BIPOC and LGBTQIA+ youth for them to discover and amplify their voices while
expressing themselves through creative outlets. The opportunities the organization has
planned for this year include Night School Program, WRIGHT HOUSE Creative Lab,
Professional Development Workshops, Wright House Collective Talk, Community
Membership Events, Mentorship, Retail Shop Development, and Industry Tours and Events.
Wright House believes education is a foundational step toward achieving social justice while
providing individuals with the tools and opportunities necessary to empower themselves.
Prepared by: Stefanie Bowers, Equity Director & Human Rights Coordinator, Office of Equity & Human Rights, 410 E. Washington St., Iowa
City, lA 52240 (319) 356-5022.
Resolution No. 24-89
Resolution Adopting the Racial Equity and Social Justice Grant Allocations for
Fiscal Year 2024
Whereas, the City Council approved funding in the fiscal year 2024 budget for Racial Equity and Social
Justice ("RESX) Grants for community-based organizations to build capacity to address social justice
and racial equity; and
Whereas, the City has disseminated the RESJ Grant applications to Iowa City organizations, and
Whereas, the City has received 29 submissions for the RESJ Grant for fiscal year 2024, and
Whereas, the Human Rights Commission held a meeting to discuss and review applications
regarding the allocation of funds for the RESJ Grant for fiscal year 2024; and
Whereas, the Human Rights Commission has recommended that Exhibit A be approved; and
Whereas, the City Council finds that the RESJ Grant allocations have a public purpose and the public
interest will be served by the adoption of the fiscal year 2024 RESJ Grant allocations.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The allocation of fiscal year 2024 RESJ Grant funds attached hereto as Exhibit A is hereby
approved and adopted.
2. The City Manager or designee is hereby authorized to execute, terminate, or amend RESJ Grant
agreements executed in connection with the allocation of public funds,
Passed and approved this 2nd day of April
Ma r
Approved by
2024
Attest: > c�
City berk City Attorne s Office - 03/28/2024
It was moved by Dunn and seconded by Moe the Resolution be adopted,
and upon roll call there were:
Ayes: Nays: Absent: Abstain:
X Alter
Bergus
X Dunn
X Harmsen
_ X _ Moe
Salih
X Teague
Alter
Bergus
Dunn
Harmsen
Moe
X Salih
Teague
D , �')
EXHIBIT A
Organization
Requested Amount
Discussed Amount
Eastern Iowa Chapter of APAPA
;, 3000 00
„3000 00
Inside Out Reentry Community
2300.00
2300.00
Open Heartland _; `
13738 2S 13738y25.
Better Together Community Development
Corporation
8650.00_
8650.00
Houses -into Homes _ -, .. w
-.15000 00
„ 7698 16ry
United Action for Youth
20000.00
10500.00
Domestic V,'olence Intervention'program
6482 99
_- ..._. -._.M
:A:,,6482.9i,,'
._,
Indigenous Art Alliance
25000.00
20340.00
Escucha-Mi Voz lows ..
2500000,
12000 00 ;
CommUnity Crisis Center
20000.00
7000.00
Wright House of Fashion
25000:00
7153.60..
$164,171.24
$98,863.00
Handout to Council by Royceann Porter
BLACK VOICES PROJECT
BVP IS A VEHICLE FOR BLACK PEOPLE'S VOICE TO BE HEARD IN THE
IOWA CITY AREA; OUR WORK CREATES A COMMUNITY THAT
SUPPORTS A THRIVING BLACK CULTURE.
EDUCATION -
*SCHOOL ENVIRONMENT: ASSESS IMPROVEMENTS IN ADDRESSING
DISCRIMINATION IN SCHOOLS.
*PARTNERSHIP WITH THE IOWA CITY COMMUNITY SCHOOL DISTRICT
SEVERAL SCHOOL BOARD MEMBERS AND THE SUPERINTENDANT ARE
MEMBERS OF BLACK VOICES, WHERE THEY ATTEND MEETINGS REGULARLY
& ARE HIGHLY TRUSTED STAKEHOLDERS. THIS GROUP HAVE WORKED
COLLABORATIVELY MAKING RECOMMENDATIONS & HAVING ONGOING
DIALOGUES EVALUATIG THE IMPACT OF EDUCATIONAL CAMPAIGNS
THROUGH SURVEYS AND ASSESSMENTS.
*ADVISE AROUND EQUITY INITIATIVES.
HOUSING -
*AIM TO ENSURE THAT PEOPLE WITH SECTION 8 VOUCHERS AND THOSE
LIVING IN PUBLIC HOUSING UNDERSTANDS THEIR RIGHTS AND KNOW HOW
TO NAVIGATE THE APPEALS PROCESS EFFECTIVELY.
*LEGAL INTERVENTIONS: MEASURE THE SUCCESS OF LEGAL SUPPORT IN
COMBATING HOUSING DISCRIMINATION, ACCESS TO AFFORDABLE HOUSING,
AND ENSURING FAIR TREATMENT FOR ALL RESIDENTS.
*WORK WITH THE IC HOUSING AUTHORITY FOR RESIDENTS ON KNOWING
THEIR RIGHTS AND TO KNOW WHAT TO DO FOR APPEALS.
*REFERRING OUR AFRICAN AMERICAN SENIOR CITIZENS TO APPLY FOR
SENIOR LIVING HOMES.
FILED
APR 02 2024
City Clerk
Iowa City, Iowa
POLICING
*PARTNERING WITH IOWA CITY POLICE DEPARTMENT ON COMMUNITY
OUTREACH. IOWA CITY POLICE VOLUNTEER FOR OUR ANNUAL MARTIN
LUTHER KING PARADE AND MLK CELEBRATION HELD AT MERCER PARK.
*IOWA CITY POLICE OFFICER'S VOLUNTEER TO HELP SERVE FOOD FOR 300+
PEOPLE AT OUR ANNUAL HENRI HARPER COMMUNITY SOULFOOD DINNER.
*IOWA CITY POLICE OFFICER'S VOLUNTEER FOR OUR ANNUAL JUNETEENTH
CELEBRATION HELD DOWNTOWN IOWA CITY FEEDING 1200+ PEOPLE.
CITY OF IOWA CITY -
PARTNERSHIP WITH THE CITY OF IOW CITY PARKS & RECREATION TO UTILIZE
THEIR FACILITIES TO HAVE OUR ANNUAL MARTIN LUTHER KING, BLACK
HISTORY COMMUNITY SOULFOOD DINNER AND THE JUNETEENTH
CELEBRATION DOWNTOWN IOWA CITY EVENTS.
FINANCIAL LITERACY
*PARTNERED WITH GREENSTATE BANK TO PROVIDE FINANCIAL LITERACY
EDUCATION AT THE JUNETEENTH CELEBRATION IN DOWNTOWN IOWA CITY,
IOWA DEMOSTRATING A COMMITMENT TO EMPOWERING INDIVIDAULS AND
FAMILIES WITH THE KNOWLEDGE AND SKILLS NEEDED FOR FINACIAL
SUCCESS AND INDEPENDENCE INCLUDING RESOURCES AIMED AT IMPROVING
FINANCIAL LITERACY, BUDGETING, SAVING, AND INVESTING WITHING THE
AFRICAN AMERICAN COMMUNITY AND BEYOND.
*PARTINERING AN INITIATIVE THAT COMBINES CELEBRATION WITH
EDUCATION AND COMMUNITY SUPPORT. IT'S A GREAT EXAMPLE OF
LEVERAGING PARTNERSHIPS TO ADDRESS IMPORTANT SOCIAL AND
ECONOMIC ISSUES WHILE CELEBRATING CULTURAL HERITAGE.
BLACK ENTREPRENEURESHIP
*PARTNER WITH THE MULTICULTURAL DEVELOPMENT CENTER OF IOWA TO
IMPROVE DIVERSITY IN STEM AND MAKE ECONOMIC DEVELOPMENT MORE
INCLUSIVE.
*REFER AFRICAN AMERICANS TO THE INCUBATE PROGRAM-BIPOC BUSINESS
ACCELERATOR PROGRAM THAT PROVIDES AN INTENSIVE TRAIN
PROGRAM AND TECHNICAL ASSISTANCE DESIGNED TO ACCERLE
GROWTH AND DEVELOPMENT OF MINORITY-OWNED BUSINESSES. APR 02 2024
City Clerk
Iowa City, Iowa
HEALTH
*ADDRESS DISPARITIES IN HEALTHCARE ACCESS, INFORMATION AND
OUTCOMES AMONG AFRICAN AMERICAN COMMUNITIES IN JOHNSON COUTY.
*PARTNERING WITH JOHNSON COUNTY TO FACILITATE OUTREACH,
EDUCATION AND RESOURCES AT THE MLK AND JUNETEENTH EVENT
TAILORED TO THE SPECIFIC HEALTH NEEDS AND CONCERNS OF THE AFRICAN
AMERICAN POPULATION.
JUNETEENTH
*A COMMEMORATION OF THE EMANCIPATION OF ENSLAVED AFRICAN
AMERICANS IN THE UNITED STATES, WE CELEBRATE JUNETEEN ANNUALLY
IN DOWNTOWN IOWA CITY.
*CELEBRATION INVOLVING FOOD, CULTURAL PERFORMANCES AND
EDUCATIONAL EVENTS.
*FEEDING OVER 1200 PEOPLE AND OFFERING ENTERTAINMENT HONORING
THE HISTORICAL SIGNIFICANCE OF THE DAY BUT ALSO FOSTERING
COMMUNITY UNITY, CULTURAL PRIDE AND AWARENESS OF AFRICAN
AMERICAN HERITAGE AND CONTRIBUTIONS.
2024 ANTICIPATED EVENTS
ANNUAL BANQUET
BLACK ARTS FESTIVAL
FOOD DRIVE/TOY DRIVE FOR LOCAL FOOD HUBS
APR 02 2024
City Clerk
Iowa City, Iowa
Applications must be submitted by January 5, 2024.
Questions about the application form or review process should be directed to Equity Director Stefanie Bowers at stefanie-
bowers@iowa-city.org or 319-356-5022.
In 2017, the City Council created the Racial Equity and Social Justice (RESJ) Grant to assist community-based
organizations in building capacity to address racial equity and social justice needs.
Grant Requirements
o The project should address one or more of these priority areas: Building Communities, Criminal Justice, Education,
Employment, Health, and Housing.
o The organization must be physically located in Iowa City.
o The project must take place in Iowa City.
o The project should seek to eliminate inequity in the community (individual, institutional, or structural).
o The project must be a new project. Exception, organizations previously funded in the last grant cycle may reapply for the
same project to be funded for one additional grant cycle.
o Applicants cannot be governments, public schools, and colleges/universities.
o Applicants can request no more than $25,000.
o Projects cannot be for fundraising purposes.
Name of Organization*
Black Voices Project
Address*
Street Address
Appanoose Court
Address line 2
City
Iowa City
Postal / Zip Code
52240
Phone Number*
319-321-2779
Website Address
Name*
Royceann Porter
Title*
President
State / Province / Region
Iowa
Country
Johnson
FILED
APR 02 2024
City Clerk
Iowa City, Iowa
Phone Number*
319-321-2779
Email*
royceannporter1212@gmail.com
Organization's Mission Statement*
Black Voices Project is a vehicle for Black people's voices to be heard in the Iowa City area; our work creates a
community that supports a thriving black culture.
How many years has the organization been in operation?*
8
1. The title of the project is *
Voices United for Equity and Justice
2. Provide a narrative describing your project.*
Voices United for Equity and Justice serves as a powerful platform within the Black Voices Project amplifying
efforts to encourage, empower, and engage racial equity and social justice initiatives in the Iowa City Area.
3. Is this a new project proposal or a continuing project?*
New
4. This project will advance racial equity / social justice by ... *
*This project actively addresses systemic issues through community engagement, education, and targeted
advocacy in key areas.
*By promoting economic opportunities, legal support, and educational initiatives, the project aims to dismantle
inequities and empower the black community.
*The events, such as the Martin Luther King Jr. Parade and Juneteenth Celebration, foster unity and celebrate
diversity, contributing to a more just and inclusive community.
S. The project addresses one or more of the following priority areas: *
Check. all that apply
Building Communities
Criminal Justice
Education
Employment
Health
Housing
6. Does this project include any collaborations with community organizations?
If so, please list them below. If no collaborations will occur, type "None."
Organization *
Iowa City Community School District
Iowa City Police Department
Iowa City Parks & Recreation
City of Coralville
Johnson County Community Gun Violence Intervention
Time Span*
1 year
1 year
1 year APR 0 2 2024
1 year
City Clerk
1 year Iowa City, Iowa
7. What demographic groups in this community will this project serve?*
(The response should include age, race, gender and income).
The Black Voices Project aim to serve the entire Iowa City community, with a primary focus on Black residents. It
will address the needs of all ages, genders, and income levels within the Black community, promoting inclusivity
and equity.
The project's initiatives, spanning building communities, criminal justice reform, education, employment, health,
and housing, are designed to address systemic issues and promote racial equity and social justice for the Black
population.
Demographic groups served include:
1. Black Residents: The core focus is on amplifying the voices and addressing the needs of the Black community
in Iowa City.
2. Students: Educational initiatives target students affected by discrimination in schools, including black students.
3. Immigrant Communities: Advocacy efforts extend to support immigrant students and workers who may face
unique challenges.
4. Low -Income Individuals: Initiatives like employment programs and housing advocacy aim to benefit those with
economic challenges.
5. Transgender Individuals: The project actively protests for the rights of transgender students and workers,
serving this demographic.
By addressing the diverse needs and challenges faced by these demographic groups, the Black Voices Project
strives to create a more inclusive and equitable community for everyone in Iowa City.
8. Is there a financial cost to participate in the project? If yes, why and how much?*
The Black Voices Project is committed to advancing racial equity and social justice while ensuring accessibility.
However, there is an annual fee associated with Black Voices Project participation: $30.00 per person and
$15.00 for Senior Citizens and Students.
This fee structure is designed to contribute to the sustainability of the project and its initiatives. The funds
collected through these fees may potentially support administrative costs, event logistics, and other operational
expenses. Efforts could be made to provide waivers or scholarships for individual who may face financial
challenges, thereby maintaining an inclusive environment and ensuring that the Black Voices Project remains
accessible to a broad and diverse demographic.
FILED
APR 02 2024
City Clerk
Iowa City, Iowa
9. How will success of the project be measured?*
The success of the Black Voices Project will be measured through a comprehensive evaluation framework
encompassing both quantitative and qualitative indicators. Key performance metrics and assessment methods
include:
1. Community Impact:
* Attendance: Measure the participation rates in community -building events, workshops, and forums.
*Partnerships: Track the number and strength of partnerships with local businesses.
2. Criminal Justice:
*Policy Changes: Assess any achieved reforms or policy changes resulting from advocacy efforts.
*Legal Outcomes: Measure the success of legal aid interventions in addressing injustices.
3. Education:
*Awareness Levels: Evaluate the impact of educational campaigns through surveys and assessments
*School Environment: Assess improvements in addressing discrimination in schools.
4. Employment:
*Minimum Wage Impact: Evaluate the impact of minimum wage initiatives on employment conditions
*Job Training Success: Measure the success and placement rates of job training programs.
5. Health:
* Participation Rates: Track the participation in health and wellness programs.
* Health Outcomes: Evaluate improvements in community health indicators.
6. Housing:
*Policy Changes: Assess any policy changes resulting from housing advocacy efforts.
*Legal Interventions: Measure the success of legal support in combating housing discrimination.
Ongoing Monitoring: Regularly monitor and assess ongoing activities and initiatives throughout the year.
Mid -Year Review -(Months 6-7)
*Evaluate progress, make adjustments if necessary, and identify areas for improvement.
* Year -End Assessment (Month 12):
*Conduct a comprehensive evaluation of the overall impact and success of the project.
Qualitative Feedback:
- Collect qualitative feedback through surveys, focus groups, and testimonials from participants, partners, and
community members.
- Assess community perceptions, awareness levels, and the project's influence on attitudes and behaviors.
By combining both quantitative metrics and qualitative feedback, the Black Voices Project can gain a holistic
understanding of its impact, ensuring that success is measured not only in numbers but also in the positive
changes experienced by the community.
FILED
APR 02 2024
City Clerk
Iowa City, Iowa
10. Will the project continue after the racial equity and social justice grant funding ends?*
If yes, what measures will the organization take to ensure that it does?
The sustainability and continuation of the Black Voices Project after the grant period will depend on several
factors:
1. Diversification of Funding:
- Seek additional sources of funding, grants, and community support to sustain ongoing initiatives.
2. Establishing Partnerships:
- Forge strong and lasting partnerships with local organizations, businesses, and community stakeholders
for continued support.
3. Community Involvement:
- Encourage active community involvement and volunteerism to maintain momentum and engagement.
4. Long -Term Planning:
- Develop a long-term strategic plan outlining objectives, activities, and funding strategies beyond the initial
grant period.
5. Measuring Impact:
- Continuously assess and showcase the positive impact of the project to attract ongoing support.
6. Capacity Building:
- Invest in building organizational capacity, including leadership development, to ensure effective project
management.
7. Adaptability and Flexibility:
- Be adaptable to changing community needs and responsive to emerging issues, ensuring relevance over
time.
8. Advocacy for Policy Changes:
- Continue advocating for policy changes in key areas such as criminal justice, education, employment,
health, and housing to create lasting systemic impact.
By proactively addressing these considerations, the Black Voices Project can increase the likelihood of sustained
success beyond the initial grant period, ensuring its ongoing contribution to racial equity and social justice in the
community.
No more than 25% of the total funding requested can be for operational costs. i.e., payroll, rent, office supplies, utilities,
insurance, and taxes.
1. Within the year, has the organization received any funding from the City of Iowa City?*
If so, for what and for how much?
$15,000 for Operational cost for Juneteenth.
FILED
2. Amount of Funding Requested*
$ 25,000.00
APR 0 2 2024
3. What is the organization's annual budget?*
City Clerk
$22,000
Iowa City, Iowa
4. Please list all other funding sources, including the City of Iowa City, for this project.
Funding Source* Status* Amount*
Green State Credit Union Received $ 2,500.00
1. Complete the table below to itemize your budget:
Item*
Brief Description*
Unit Cost
Quantity
Total*
MLK Event
Martin Luther King
$ 1,500.00
1
$ 1,500.00
Event/Parade
Black History
Community Soulfood Dinner
$ 3,000.00
1
$ 3,500.00
"SoulFood Dinner'
feeding 300+ people in our
communities
Juneteenth
Celebrate
$ 15,000.00
1
$ 15,000.00
Celebration
Juneteenth/Food/Entertainment
/Allocating funds for event
logistics, ensuring a memorable
and impactful celebration.
Incorporate a concert to
enhance cultural engagement.
Workshops
Host Workshops addressing
$ 500.00
1
$ 500.00
racial injustices in police/school
& housing
Community Forums
Discuss disparities in the
$ 500.00
1
$ 500.00
community.
Educational
Develop educational materials
$ 500.00
1
$ 500.00
Materials
addressing discrimination in
schools.
Administrative
Allocate a portion of the funds
$ 2,500.00
1
$ 2,000.00
Support
for administrative expenses,
outreach materials, and
technology for virtual events.
Professional
hiring consultants or experts in
$ 1,500.00
1
$ 1,500.00
Services
racial equity, event planning,
and community engagement.
These services will ensure
strategic planning, targeted
FILED
outreach, and the delivery of
high-quality events that
resonate with our community.
APR 0 2 2024
Professional services are
City Clerk
crucial for refining our
Iowa City, Iowa
approach, maximizing impact,
and sustaining the momentum
of our initiatives.
2. If the budget includes fees for professional services, please explain how this advances the program, service, or
activity. *
Hiring consultants or experts in racial equity, event planning, and community engagement. These services will
ensure strategic planning, targeted outreach, and the delivery of high-quality events that resonate with our
community. Professional services are crucial for refining our approach, maximizing impact, and sustaining the
momentum of our initiatives.
3. Provide a timeline narrative for how the grant money would be spent over the course of a year.*
1. Advocacy and Education (Months 1-3):
- Host workshops addressing racial injustices in the police, school system, and housing.
- Facilitate community forums to discuss Black teacher recruitment and retention.
- Develop educational materials addressing discrimination in schools and supporting immigrant students
and workers.
2. Protests and Awareness Campaigns (Months 4-6):
- Organize protests advocating for minimum wage increase and transgender rights.
- Launch awareness campaigns addressing systemic discrimination in schools.
- Collaborate with local media for broader outreach.
3. Community Events and Engagements (Months 7-9):
- Collaborate with City of Iowa City Parks and Recreation for the Martin Luther King Jr. parade.
- Organize a SOULFOOD DINNER during Black History Month, feeding at least 300 people.
- Strengthen partnerships with local organizations for sustained community engagement.
4. Juneteenth Celebration (Months 10-12):
- Plan and execute a vibrant Juneteenth event in downtown Iowa City.
- Allocate funds for event logistics, ensuring a memorable and impactful celebration.
- Incorporate a concert to enhance cultural engagement.
5. Capacity Building and Administrative Support (Throughout the Year):
- Allocate a portion of the funds for administrative expenses, outreach materials, and technology for virtual
events.
- Invest in capacity -building initiatives, including training volunteers and enhancing organizational
infrastructure.
4. Please indicate when the major project activities will occur.*
"Community Events and Engagements:
- January -Collaborate with City of Iowa City Parks and Recreation for the Martin Luther King Jr.
Event/Parade.
- February -Organize the "SOULFOOD DINNER" during Black History Month, feeding at least 300 people.
- June-Juneteenth Celebration
- Incorporate a free live concert to enhance cultural engagement.
S. Can this project be completed with less funding? *
If yes, please state the amount of funds that could be allocated to allow the project to proceed.
NO
Authorization*
agree that the following electronic signature is an electronic representation of my signature for all purposes; just the
same as traditional pen -and -paper signature.
Signature *
1i� nr lrw C11-4rrne
Date*
1/2/2024
FILED
APR 0 2 2024
City Clerk
Iowa City, Iowa
Item Number: 10.i.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow
removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the
same to the Johnson County Treasurer for collection in the same manner as property taxes.
Prepared By:
Connie McCurdy, Administrative Secretary
Reviewed By:
Sue Dulek, Assistant City Attorney
Kellie K Grace, City Clerk
Fiscal Impact:
No impact
Staff Recommendation:
Approval
Commission Recommendations:
N/A
Attachments: Resolution
Exhibit A
Exhibit B
Executive Summary:
This resolution is to adopt an assessment schedule for unpaid mowing, property clean-up,
and snow removal.
Background /Analysis:
The City has the authority under Iowa Code §364.136 to assess the nuisance abatement costs in the
same manner as a property tax. This resolution allows the City Clerk to certify to the Johnson County
Treasurer the abatement cost to be assessed against the property. This assessment is being pursued
only after the City took many steps to resolve the matter. The City notified the owners to abate the
nuisance (for example, to remove snow from the sidewalk) and after the owner did not take action to
abate the nuisance, the City abated the nuisance and billed the owner. After being billed at least twice,
these owners still have not paid the abatement costs. The City has sent a letter to the owner giving
them notice that this resolution would be on the agenda, a copy of which is attached to the resolution.
No interest will be charged if the owner pays within 30 days of the first required publication. Attached
as an exhibit to the resolution is a list of the properties that will be assessed and the amount that will be
assessed.
I r i
i1i1Z.,wr®City Council Supplemental Meeting Packet
CITY OF IOWA CITY April 2, 2024
Information submitted between distribution of the Supplemental Meeting Packet 1 (if any) on
Monday and 3:00 pm on Tuesday.
Late Handout(s)
9.a. Rezoning - 302-316 E Bloomington Street - Local Historic Landmark - See
Protest of Rezoning from Gary Skarda and correspondence from the following:
Northside Marketplace Business owners, Jaque McClure, Bobby Jett, Margaret
Eginton Carmichael, Marybeth Slonneger, Kasey & Dennis Befeler, Paul
Jensen, Emmaline R Light, Lynda Leidiger, Amy Weismann
9.c. Rezoning - 1810, 1816, and 1828 Lower Muscatine Rd - See correspondence
from Joan and Tom Cook
(10
.i. Assessment Schedule - See revised Exhibit A
IP6. Memo from NDS Director - Affordable Housing Fund - Proposed Changes to
the Distribution Formula - See correspondence from Ellen McCabe.
April 2, 2024 City of Iowa City
Item Number: 10.i.
CITY OF OF IOWA CITY
COUNCIL ACTION REPORT
April 2, 2024
Assessment Schedule - See revised Exhibit A
Attachments: Exhibit A - REVISED
EXHIBIT A
Late Handouts Distributed��,
-�) -aL-
CITY OF IOWA CITY ASSESSMENT SCHEDULE OF UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REM111sIZr90(t BOX REPAIR, AND PROPERTY CLEANUP
IV
Legal Description
Services)
Date of
Balance
Pmperty Address
Parcel Number
Assessed Value
Property Owner
Rendered
Case Number
Service(s)
Cost of Servke
Invoice#
Outstanding
IOWA CITYBOULEVARD TERRACE L0T.2
943 EI0WA AVE, IOWA CITY 52245
LOTS 2&4B
1011339002
$320,340
IRVINE, ERIN BR0AOST0N
snow and ice
SNOW23-0057
312212023
5 234.45
INV -00011746
$ 234.45
IOWA CITY WESTSWEESTATES- PHASE
MA, WEIW£N & MA,
4302 ROHRET RD, IOWA CITY 52246
ONELOT:32L0T32
1124131019
$284,380
MNFANG
tall grosslwbMR
C0M23-0260
6/7)2023
5 250.00
INV-OW19982
$ 250.00
IOWA CITY COMMUNITY VIEW- PART
ALLEN DEVELOPMENT,
682 ADEN ST, IOWA CITY 52244
ONELOTI6L0T16
918285006
$4,880
LLC
tab gmsslweeds
C0M23-0234
6/10/2023
5 250.00
INV-OM19022
$ 25000
IOWA CITY PENNY BRYN ADDITION PART
Obst/acting Public
1902 KATHLIN DR, IOWA CITY 52246
2 LOT:28 LOT 28
1017429001
$221190
NEUBAUER, IRENE
Ways
C0M23-0306
6)1912023
$ 250,00
INV -00019382
5 25000
2124 WESTERN RD, IOWA CITY
4TH ONirOLOCK:11 L0Y12 L0T128LK
52240
11
1023198011
5127,860
ANDERSON, CHARIA LEE
[allgmss(weeds
C0M23-0373
61512023
$ 450.00
INV -00019412
5 450.00
119 CHADWICK LN, IOWA CITY
IOWA CI TY STONE BRIDGE ESTATES-
ALLEN DEVELOPMENT,
52245
PARTSEVEN LOT85 LOT85
907408002
$57,300
LLC
tall gross%weeds
C0M23-0436
615/2023
5 250.00
!NV -00019415
$ 25000
LI N O EMANN S UBOIVISION- PART EIGHT
HOLUNSPA55
Obstructing Public
Parcel
LOT:OL A OUTLOTA
907341001
$0
DEVELOPMENTLLC
Ways
C0M23-0418
61812023
$ 300.00
INV -00019416
$ 300.00
1619 BROADWAY ST, I0WA CITY
IOWA CITY BL0CK:1O LOTS LOT 6 BLK
52240
10
1014362010
5207,290
A841, LLC
tallgm551Weeds
C0M23-0455
61512023
$ 350.00
INV-OW19418
$ 350.00
1912 CALIFORNIA AVE, I0WA CITY
IOWA CITY PARTI MOUNT PROSPECT
52240
ADDITION L0T.11 L0TII
1023161003
$202,050
)ONES, MILEKAK
tallgmsslweeds
COM23-01451
6/8/2023
$ 250.00
INV -00019459
$ 250.00
1600 SYCAMORE ST, IOWA CITY
LOTS 2, 3,4,&7111PART0F LOIS 5&6
52240
& MCL THATPARTOFSWSE S4-79-6&
I014457007
$13,515,660
LBO PROPERTIES, LLC
tall gmsslweeds
COM23-0308
9/24/20231$
500.00
INV -0O020272
$ 50000
SUBDIVISION LOCOL A THAT PART OF
)AM INVESTMENTS OF
1926 KE0KUK ST, IOWA CITY 52240
LOT2 IS OUR0TA DESC AS A UDIT0R'S
1022108013
$69$490
IOWA CITY, LLC
r.Bg DY,1weeds
COM23-D510
8/6/2023
$ 300.00
INV -00020279
5 300,00
IOWA UNWESTSIDE ESTATESPHASEMA,
W£IWEN& MA,
4302 ROHRET RD, I0WA CITY 52246
ONE L0T.32 L0T 32
1124131019
$34,740
SANFANG
mIl mssiweeds
COM23-0513
81612023
$ 250.00
INV -00020291
5 250.00
IOWA CITY PENNY BRYN ADDITION
Obstructing Public
1902 KATHLIN OR, IOWA CITY 52246
PART2 LOT:28 LOT29
1017429MI
$19&460
NEUBAUER, IRENE
Ways
COM23-0509
8/612023
S 975.DO
INV -00020297
$ 975.00
2906 STERLING DR, IOWA CITY
IOWA CITY VILLAGE GREENSOUTH PART
$2240
210195 L0T95
3024127001
$24,210
KIRCHNER KlMBEALYt
tall gr.. ra,I,dr
COM23-0529
81612023
5 250.00
INV -00020330
5 250.00
LOT9 E 111 LOTS BLK10 & INCL THAT
22071 ST, I0WA CITY 52240
PART OFALLEYAS DESCIN BY 3130 PG
1014418001
$178,230
MILLS, CHRISTEN M
tall gmsslweeds
COM23-0634
9%8(2023
$ 250 -OD
INV -00020349
$ 25(L00
LINDEMANNSUBDIVISION-PARTEIGHTROLLINS
PASS
ObAcluting Public
Parcef
LOT:OLA OUTLOTA
907341003
$0
DEVELOPMENTLLC
Ways
COM23-0741
BAA)
$ 400.00
INV -00020355
$ 400,00
145 N WESTMINSTER ST, IOWA CITY
IOWA C7TY0AKWO0DS ADOITI0N PARTCUNNINGHAM,
17
MICHAEL
2245
LOT 34)1073-0)
1012426004
5276,620
0
ml(0/psslweeds
COM23-0725
%/8/3023
$ 700.00
INV-WD20356
$ 700.00
$ 6,209.45