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Home My WebLink AboutAssistant Facilities ManagerUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Assistant Facilities Manager Department: Parks & Recreation Division: Government Buildings Supervisor: Facilities Manager FLSA: Exempt Civil Service: Yes Pay Grade: 27 Job Number: 2726 Job Summary Assists with organizing, directing and supervising the operational, ﬁnancial and personnel activities involved in the maintenance and development of City buildings. Tracks and analyzes city facility energy use data and implements building projects and programs which increase facility energy eﬃciency. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Assists in estimating and coordinating labor, equipment and materials for building and maintenance projects. • Fills out incident reports for on-the-job incidents/injuries as they occur. • Implements building projects and programs which increase facility energy eﬃciency including construction inspection, analysis and investigation of facility projects. • Plans, assigns and reviews the work of staﬀ in the construction, maintenance and custodian duties of Government Building operations. • Reviews and approves staﬀ time entry in time and attendance system. • Monitors equipment conditions, coordinates repair activities and implements operational changes to increase energy eﬃciency. • Assists with oversight and scheduling of various contracts and contracted work within the division and serves as department liaison to assigned construction projects. • Assists in planning of new facilities, including plans related to design layout, equipment and energy and water use. • Responds to facility needs and emergency work such as project issues, heating/cooling, plumbing, electrical, swimming pool and splash pad sanitation, emergency alarms and weather events. • Assists in the development of division budget requests and energy eﬃciency and sustainability goals, and monitors budget expenditures. • Listens and responds to complaints, suggestions and ideas from the general public regarding division activities. • Assists with overseeing inter-division/department coordination. • Serves as acting Facilities Manager when assigned. Updated: August 2025 (Admin Review) • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs other duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Associate’s degree from an accredited educational institution and one year of related experience; or three years of related experience and/or equivalent combination of education and experience. Experience in facility maintenance, facility management, architecture studies, construction management, mechanical engineering, or related. • Certiﬁed Pool Operators certiﬁcation within 6 months of hire. Valid State of Iowa driver's license with satisfactory driving record. Must be 18 years of age. Must pass criminal background check. FBI ﬁngerprint screening will be required for facility access to Iowa City Police Department. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution; or four years of related experience and/or equivalent combination of education and experience. Degree in Construction Management, Industrial Maintenance, or related. • Certiﬁcations or license in the areas of HVAC, building construction, plumbing, electrical and swimming pool maintenance. Knowledge, Skills, and Abilities • Ability to calculate ﬁgures and amounts such as discounts, proportions, percentages, area, circumference, and volume. • Ability to collect and evaluate numerical data. • Ability to create and explain reports. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Ability to make analytical decisions based on department policy statements. • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. • Ability to read and understand technical materials, reports and journals, safety rules, operating and maintenance instructions, and procedure manuals. • Ability to reliably and predictably carry out duties. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to speak eﬀectively before groups of customers or employees of organization. • Ability to write routine reports and correspondence. • Knowledge of facility maintenance, HVAC, and the administration of principles, techniques, and methods of providing public facilities. • Knowledge of greenhouse gas reduction and environmental initiatives relating to facility design and operations. • Knowledge of spreadsheet and/or energy tracking software. Updated: August 2025 (Admin Review) • Skill in planning, implementation, and technical knowledge of facility management and maintaining positive public relations. • Skill in using computers and applicable software applications (Microsoft Oﬃce – Word, Excel, Outlook). Supervision Involves leadership role such as regularly guiding, training, and providing direction to permanent staff in completing daily tasks and assignments. May perform additional supervisory duties at the direction of the Department or Division Head to include disciplinary action, assisting with hiring or firing, and writing or delivering performance reviews. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, high or precarious places, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, vibration, confined space, and traffic hazards. The employee is occasionally exposed to outside weather conditions, dampness, direct sunlight, dust, pollen, insect stings, and animals. The noise level in the work environment is usually loud. Involves some exposure to stress due to the work environment and/or crisis situations. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Updated: August 2025 (Admin Review) Reviewed/Approved by: Juli Seydell Johnson, Parks & Recreation Director (4/2024) I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________