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Home My WebLink AboutAssistant Finance DirectorUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Assistant Finance Director Department: Finance Division: Finance Administration Supervisor: Finance Director FLSA: Exempt Civil Service: No Pay Grade: 31 Job Number: 3112 Job Summary Assists in the direction of the operational, ﬁnancial, and personnel activities of the Finance Department, with direct supervisory responsibilities for one or more divisions. Serves as Controller, planning, assigning, and reviewing the work of support staﬀ. Compiles ﬁnancial reports and works with auditors in the completion of audits of City accounting records and procedure compliance. Serves as Finance Director in their absence or represents Finance Director as assigned. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Plans, assigns, instructs, advises, and reviews the operations of support staﬀ in processing payroll, ﬁnancial reporting, accounts payable, accounts receivable, bond payables, grant accounting, escrows, beneﬁts accounting and bid and request for proposal preparation as assigned by the Finance Director. • Manages and compiles monthly ﬁnancial reports, annual ﬁnancial report, annual state reports, and acts as a liaison to external auditors. • Coordinates and prepares the Annual Comprehensive Financial Report for audit and publishing. • Recommends, coordinates and monitors modiﬁcations, coordinates training concerning ﬁnancial application and purchasing systems. • Assists in development and review of all City ﬁnancial policies and procedures. • Monitors City’s ﬁnancials and compiles information and documents transactions. • Evaluates, coordinates, and implements accounting procedures and policies with City departments and divisions. • Develops and updates the Purchasing Manual’s policies and procedures and monitors purchasing policies and procedures with internal customers as assigned by the Finance Director. • Participates as part of the budget team; assists in monitoring City expenses in relation to budget. • Assists with issuance of municipal debt including reviewing bond issuance and continuing disclosure documents and assisting with bond rating calls and preparation. Updated: August 2025 (Admin Review) • Assists with annual City-wide insurance renewals. • Develops assigned division budgets requests and goals, reviews and approves operating expenditures. • Administers the procurement card program and develops and monitors policies and procedures. • Monitors outstanding accounts receivable and implements collection procedures. • Coordinates Housing Authority ﬁnancial records and ﬁnancial submissions to Housing and Urban Development (HUD). • Maintains City chart of accounts. • Approves federal grant drawdowns based on expenditures. • Assists with gathering, maintaining and analyzing minority and women vendor information and statistics and assists in coordinating racial and social equity programs for the Finance Department. • Stays current in new accounting practices and changes. • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs all other related duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and three to ﬁve years of related experience; or seven to nine years of related experience and/or equivalent combination of education and experience. Degree in Accounting, Finance, or related. Experience in accounting, ﬁnancial management, information technology, purchasing, risk management or utility/billing. • Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and six years of related experience; or ten years of related experience and/or equivalent combination of education and experience. Experience in governmental accounting. Supervisory experience. • Certiﬁed Public Accountant. Knowledge, Skills, and Abilities • Ability to analyze ﬁnancial systems for controls and weaknesses. • Ability to calculate ﬁgures and amounts such as discounts, interest, commissions, proportions, percentages, ability to develop and present mathematical budget and statistical information. • Ability to effectively present information to top management, public groups, and/or boards of directors. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Updated: August 2025 (Admin Review) • Ability to read and understand ﬁnancial materials and reports, reports and journals, legal documents and government regulations. • Ability write and present detailed speciﬁcations, proposals, legal contracts, market information and technical data. • Ability to reliably and predictably carry out duties. • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Knowledge of federal, state and local regulations, standards and practices, related to procurement and risk management. • Knowledge of generally accepted accounting procedures, governmental accounting, audit principals and procedures and work papers, computer software and ﬁnancial systems. • Skill in using computers and applicable software applications (Microsoft Oﬃce – Word, Excel, Outlook) and ﬁnancial management software. Supervision Assists with the overall direction, coordination, and evaluation of a program function or unit for the department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include supervising direct reports including interviewing, hiring, and training employees; planning, assigning, and directing work; writing and delivering performance reviews; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Updated: August 2025 (Admin Review) The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Nicole Davies, Finance Director (4/2024) and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________