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HomeMy WebLinkAboutFacilities ManagerUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Facilities Manager Department: Parks & Recreation Division: Government Buildings Supervisor: Parks & Recreation Director FLSA: Exempt Civil Service: No Pay Grade: 30 Job Number: 3021 Job Summary Under general direction, directs and supervises work crews and manages the maintenance and performance of assigned City buildings. Also manages contracted improvements to public buildings as determined by the Director of Parks & Recreation. Will routinely monitor and evaluate the performance of all building mechanicals and performance indicators including but not limited to HVAC, alarm systems and utility consumption data. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Maintains, repairs, and operates the City Electrical and Plumbing Systems (MEP), the building’s HVAC, fire suppression systems (sprinkler and pumps), the fire alarming and notification systems, and electrical systems such as lighting and controls, flood control systems, coordinates sampling, testing and treatment of hydronic closed loop systems, aquatic processes, etc. • Maintains, repairs, operates and cleans city buildings, obtains quotes from contractors and negotiates contracts for certain maintenance duties and supplies, oversees contract administration. • Develops, directs and executes preventive maintenance programs that coordinate cost- effective use of other employees and contracted primary companies selected from the most appropriate trades. • Tracks and makes proper use of warranties and guarantees on facility projects, systems, equipment and materials. • Prepares an annual budget, monitors expenditures during year. • Reports to work on emergency basis for system failures, leaks and floods, burglar and fire alarms and other similar circumstances. • Prepares and recommends cost estimates for capital improvement projects, serves as project manager as assigned. • Manages engineers, architects and other contracted service providers as assigned. • Maintains building records and computer files, processes time sheets for maintenance employees. Updated: August 2025 (Admin Review) • Completes cost/benefit analysis on new and pending projects to determine their use to municipal operations. • Establishes job priorities and time frames for City facility maintenance crews. • Monitors completion of job assignments to ensure compliance with standards and instructions and revises instructions and time frames as necessary. • Develops policies and procedures relating to the upkeep of City facilities, including the implementation of new equipment and the modification/fabrications of existing systems. • Identifies and develops a work plan to bring assigned buildings under compliance with the American with Disability Act (ADA). • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs other duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and three to five years of related experience; or seven to nine years of related experience and/or equivalent combination of education and experience. Degree in Mechanical, Electrical, or Civil Engineering, Facilities Management, Construction Management, Architecture or related. Experience in facilities management, design, building construction, maintenance, building operations and automated HVAC controls. • Journeyman Level State of Iowa license in electrical, plumbing, or HVAC trade. Valid State of Iowa driver's license with satisfactory driving record. Must be 18 years of age. Must pass a criminal background check. FBI fingerprint screening will be required for facility access to Iowa City Police Department. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and six years of related experience; or ten years of related experience and/or equivalent combination of education and experience. Supervisory experience. • Certification by the International Facility Management Association (IFMA). Knowledge, Skills, and Abilities • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. • Ability to manage, coordinate and evaluate the work of others. • Ability to operate construction and maintenance equipment. Updated: August 2025 (Admin Review) • Ability to operate hand and power tools and specialized equipment systems used to maintain facilities and pools. • Ability to prepare written work sheet reports. • Ability to read and interpret blueprints, electrical schematics, and technical manuals, or governmental regulations. • Ability to reliably and predictably carry out duties. • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology. • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry. • Ability to write reports, business correspondence, and procedure manuals. • Integrity, ingenuity and inventiveness in the performance of assigned tasks, good communication skills and the ability to effectively work with various city stakeholders. • Knowledge at advanced level of the skilled trades operations of Electricians, Carpenters, Plumbers, HVAC Technicians and Building Equipment Operators. Up to date knowledge of computerized building automation systems. • Knowledge of building and pool safety codes. • Skill in maintaining paper and computerized records and files of work performed. • Skill in scheduling, assigning and supervising the work of subordinates at multiple locations. • Skill in troubleshooting, repairing and maintaining pneumatic and electrical systems, plumbing, electronic controls and mechanical processes. • Skill in using computers and applicable software applications (Microsoft Office – Word, Excel, Outlook). Supervision Assists with the overall direction, coordination, and evaluation of a program function or unit for the department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include supervising direct reports including interviewing, hiring, and training employees; planning, assigning, and directing work; writing and delivering performance reviews; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands Updated: August 2025 (Admin Review) and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Juli Seydell Johnson, Parks & Recreation Director (4/2024) I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________