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Home My WebLink AboutHuman Resources AdministratorUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Human Resources Administrator Department: City Manager’s Oﬃce Division: Human Resources Supervisor: City Manager FLSA: Exempt Civil Service: No Pay Grade: 32 Job Number: 3203 Job Summary Manages the activities of the Human Resources division and performs personnel management services and related activities for all City departments, divisions, and the Civil Service Commission. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Resolves personnel issues at all levels within the municipal government, consults with legal staﬀ, meets with supervisors and with subordinate employees, mediates disputes, recommends administrative action, and investigates complaints not pursued under the collective bargaining agreement, advises on hiring, discipline, termination, leave, and performance reviews. • Develops, administers, and interprets personnel policy procedures and interprets collective bargaining agreements, investigates grievances brought under three collective bargaining agreements, assists departments in resolving collective bargaining issues, participates in labor negotiations and prepares exhibits for arbitration. • Performs assigned Civil Service Commission duties, plans, directs, monitors, and participates in the recruitment, interview and hiring process for Civil Service Police and Fire entry level and promotional positions, manages assessment centers. • Plans, directs, assigns, and monitors the work activities of assigned Human Resources staﬀ and hourly employees. • Administers classiﬁcation/compensation system, classiﬁes new and changed positions, recommends changes as needed. • Participates in job interviews as requested. • Conducts in house training program for Division personnel, manages Human Resource policy training and selected professional development for City staﬀ. • Recommends changes, assists with city wide training, and implements initiatives to increase eﬃciency and support diversiﬁcation goals. • Administers city beneﬁts programs including health, dental, vision, life, LTD, Section 125, IPERS and MFPRSI. Updated: August 2025 (Admin Review) • Administers federal and state laws including FMLA, FLSA, COBRA, HIPAA, Department of Transportation drug and alcohol testing, EEO, and Aﬀordable Care Act. • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs all other related duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and six years of related experience; or ten years of related experience and/or equivalent combination of education and experience. Degree and/or experience in Personnel Administration or Human Resource Management. • Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Master’s degree from an accredited educational institution and seven years of related experience; and/or equivalent combination of education and experience. Supervisory experience. • Society for Human Resource Certiﬁcation as Certiﬁed Professional (CP) or Senior Certiﬁed Professional (SCP) or equivalent preferred. Knowledge, Skills, and Abilities • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. • Ability to clearly and concisely communicate a variety of information, both orally and in writing. • Ability to deﬁne problems, collect data, establish facts, and draw valid conclusions. • Ability to eﬀectively present information to top management, consultants, counsel, and/or board or commissions. • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. • Ability to maintain consistency and impartiality in applying personnel policies. • Ability to perform and interpret mathematical calculations in administering compensation issues, testing functions, collective bargaining costing analysis, and budget preparation. • Ability to read and understand federal regulations, legal documents, employment law, technical materials, reports, insurance policies, union contracts, and journals. • Ability to reliably and predictably carry out duties. • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. • Ability to work with mathematical concepts such as probability and statistical inference. • Ability to write reports and presentations. Updated: August 2025 (Admin Review) • Knowledge of state and federal labor laws including FMLA, FLSA, EEO, recruitment, interviewing, selection, labor relations issues, collective bargaining, COBRA, Aﬀordable Care Act, and personnel administration. • Skill in interviewing, public relations, oral and written communication, and conﬂict resolution. • Skill in using computers and applicable software applications (Microsoft Oﬃce – Word, Excel, Outlook, Powerpoint). Supervision Assists with the overall direction, coordination, and evaluation of a program function or unit for the department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include supervising direct reports including interviewing, hiring, and training employees; planning, assigning, and directing work; writing and delivering performance reviews; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The noise level in the work environment is usually moderate. Duties are generally performed in an oﬃce setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and signiﬁcant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Updated: August 2025 (Admin Review) Reviewed/Approved by: Geoﬀ Fruin, City Manager (4/2024) and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________