HomeMy WebLinkAboutHuman Resources AssistantUpdated: August 2025 (Admin Review)
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Human Resources Assistant
Department: City Manager’s Office
Division: Human Resources
Supervisor: Human Resources Administrator
FLSA: Non-Exempt
Civil Service: Yes
Pay Grade: 25
Job Number: 2502
Job Summary
Provides personnel support to departments, divisions and employees including training, hiring,
contract administration and benefits.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Answers questions regarding applicant procedures from employees and the general
public, provides assistance with online employment application.
• Provides information to employees and staff regarding personnel policies, federal
regulations and labor contracts.
• Writes and schedules employment advertisements, writes and distributes job postings,
updates job line and website.
• Screens applications to determine applicants' qualifications, assists with recruitment.
• Opens mail and receives application materials and correspondence.
• Monitors hiring practices for compliance with internal policies and employment law.
• Completes and compiles individual employee information and files including
employment verification forms.
• Writes and updates memos, interview formats, job descriptions and a variety of
applicant and employee correspondence.
• Assigns individuals to community service work throughout the City.
• Coordinates annual employee special events.
• Maintains City employee enrollment in benefit plans (health, dental, vision, COBRA, FLEX
plan), assists employees with benefit issues and changes, and reconciles billing as
appropriate.
• Assists with annual benefits open enrollment.
• Conducts employee orientation sessions for new permanent employees, including signs
up employees for benefits, answers questions regarding benefits, follows up with
employees to ensure all required enrollment forms are completed and returned.
• Monitors and coordinates hiring process including offer letters, background checks and
schedules, licensure requirements, administers, accounts, and determines compliance
Updated: August 2025 (Admin Review)
for employment related testing including physicals, drivers’ license, drug and alcohol
testing.
• Maintains random selection drug and alcohol testing database and coordinates required
tests.
• Prepares division-related reports as directed.
• Approves University of Iowa work study timesheets for all students, reconciles University
of Iowa work study billing and sends payment in timely manner.
• Conducts self in a professional manner which demonstrates courtesy and respect for all
community members and coworkers.
• Performs other related duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution; or two years of related
experience and/or equivalent combination of education and experience. Experience
working with public sector or employee contact.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution and one year of related
experience; or three years of related experience and/or equivalent combination of
education and experience.
Knowledge, Skills, and Abilities
• Ability to clearly and concisely communicate a variety of information, both orally and in
writing.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
• Ability to maintain consistency and impartiality in applying personnel policies.
• Ability to perform and interpret mathematical calculations in administering
compensation issues, testing functions, and work study billings.
• Ability to read and understand federal/state/local regulations, reports, insurance
policies, union contracts, and personnel policies.
• Ability to reliably and predictably carry out duties.
• Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists.
• Ability to write reports, business correspondence, and procedure manuals.
• Knowledge of office procedures, filing, employment law, and general personnel policies
and guidelines.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook) and other office equipment.
Supervision
No supervision of direct reports.
Updated: August 2025 (Admin Review)
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Geoff Fruin, City Manager (4/2024)
I have read and understand the duties of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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