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HomeMy WebLinkAboutHuman Resources GeneralistUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Human Resources Generalist Department: City Manager’s Office Division: Human Resources Supervisor: Human Resources Administrator FLSA: Exempt Civil Service: Yes Pay Grade: 26 Job Number: 2608 Job Summary Provides technical and personnel support services to departments, divisions, and employees including the areas of compensation, labor contract administration, benefits and training. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Counsels and provides information to employees, administration, staff and the general public regarding benefits, personnel policies, federal and state regulations and labor contracts. • Processes changes in payroll system (hires, wage changes, leave, etc.), monitors employee benefits for errors, over-usage, and eligibility for conversion, resolves discrepancies and provides assistance. • Reviews and monitors personnel operations for compliance with current personnel policies and labor contracts. • Assists in the administration of a variety of Human Resource programs and projects including testing, service awards and staff training. • Assists and participates in the recruitment, testing, interview and hiring process for Civil Service Police and Fire entry level positions, takes minutes, prepares and post agendas, provides clerical support staff for Civil Service Commission. • Prepares notices, provides information, and assists employees with issues related to leaves of absence including FMLA, military leave and leave without pay. • Prepares information for terminating employees, conducts termination interviews, prepares, and distributes insurance information to affected individuals in compliance with federal and state insurance continuation laws, determines accrual payouts and/or benefits owed to city employees. • Processes unemployment notices of claims, represents the City in hearings on contested claims and monitors quarterly charges. • Participates in employee recruiting, screening, interviewing and selection. • Coordinates and assists with HR programs such as fiscal year end processing, open enrollment for benefits, service awards, staff training and appreciation events. Updated: August 2025 (Admin Review) • Organizes and maintains personnel files, records of employment/promotional process and related information. • Performs research and data collection for compensation administration, labor contract negotiations and other special projects. • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs other related duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and one year of related experience; or five years of related experience and/or equivalent combination of education and experience. Degree and/or experience in Human Resources. Experience in public contracts. • Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and two years of related experience; or six years of related experience and/or equivalent combination of education and experience. Knowledge, Skills, and Abilities • Ability to clearly and concisely communicate a variety of information, both orally and in writing. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Ability to maintain consistency and impartiality in applying personnel policies. • Ability to perform and interpret mathematical calculations in administering compensation issues, testing functions, collective bargaining costing analysis, and budget preparation. • Ability to read and understand technical materials, federal/state/local regulations, insurance policies, union contracts, and journals. • Ability to reliably and predictably carry out duties. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to write reports, business correspondence, and procedure manuals. • Knowledge of state and federal labor laws and personnel administration including FMLA, FLSA, EEO, COBRA and HIPAA. • Skill in organizing files and records. • Skill in using computers and applicable software applications (Microsoft Office – Word, Excel, Outlook). Supervision No supervision of direct reports. Updated: August 2025 (Admin Review) Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Geoff Fruin, City Manager (4/2024) I have read and understand the duties of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________