HomeMy WebLinkAboutLicense SpecialistUpdated: August 2025 (Admin Review)
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: License Specialist
Department: City Clerk’s Office
Division: City Clerk’s Office
Supervisor: City Clerk
FLSA: Non-Exempt
Civil Service: Yes
Pay Grade: 23
Job Number: 2303
Job Summary
Performs clerical functions for the City Clerk’s office. Processes various applications and licenses
and maintains filing system.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Performs clerical functions relating to pre council meetings including preparing list of
beer/liquor applications for agenda and posting agenda and other legal postings on
public bulletin board.
• Provides information to licensees and those seeking permits regarding City
requirements.
• Responds to beer/liquor application and renewal questions; monitors state
requirements, processes applications; accepts fees; and updates application computer
files; and processes associated supplemental applications.
• Mails cigarette permit reminders; accepts fees; processes applications; and maintains
computer and hard copy files.
• Maintains Department of Criminal Investigation (DCI) account balance information and
criminal background requests for beer / liquor / taxi applications.
• Maintains files; distributes code supplements to departments, responds to questions,
and updates code books.
• Posts notices of City Council and Commission meetings.
• Accepts City mail delivery and maintains tracking for City registered delivered mail.
• Maintains office equipment maintenance information and contacts; maintains log of
copier numbers and orders supplies for and office equipment.
• Maintains current contact information for City Council members.
• Prepares transcription corrections as needed.
• Provides back up to other staff as needed.
• Conducts self in a professional manner which demonstrates courtesy and respect for all
community members and coworkers.
• Performs notary services and all other related duties as assigned.
Updated: August 2025 (Admin Review)
Minimum Education, Experience, Certification/Licensure, Other
• High school education or G.E.D. and four to six months of related experience or training;
or equivalent combination of education and experience.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• High school education or G.E.D. and seven to twelve months of related experience or
training; or equivalent combination of education and experience.
Knowledge, Skills, and Abilities
• Ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to deal with problems involving several concrete variables in standardized
situations.
• Ability to effectively communicate, both orally and in writing, to the community, the City
Council and employees.
• Ability to maintain inter- and intra- department confidentiality.
• Ability to read and interpret laws, ordinances and reports.
• Ability to reliably and predictably carry out duties.
• Ability to write simple correspondence.
• Knowledge of general records maintenance.
• Knowledge of general office policies and procedures.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook) and ability to learn Laserfiche and MUNIS.
Supervision
No supervision of direct reports.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
Updated: August 2025 (Admin Review)
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Kellie Grace, City Clerk (4/2024)
I have read and understand the duties of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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