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HomeMy WebLinkAboutOccupational Safety & Training SpecialistUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Occupational Safety & Training Specialist Department: Finance Division: Risk Management Supervisor: Revenue & Risk Manager FLSA: Exempt Civil Service: Yes Pay Grade: 26 Job Number: 2610 Job Summary Serves as an employee safety resource contact for divisions and department operations. Conducts safety training for all departments and assists/audits compliance with OSHA regulations. Essential Job Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Plans, coordinates, and participates in education and training programs, including training by outside experts. • Manages and participates in thirteen department/division safety committees. • Develops and maintains the technical and safety training library, including audio visual materials. • Conducts inspections of all City facilities, playgrounds and work sites to identify hazardous working conditions and practices and advises on corrective recommendations. • Conducts industrial hygiene monitoring to develop statistical information for compliance and training needs. • Researches and stays current on technical and legislative changes covering occupational, industrial hygiene and environmental safety issues. • Oversees conformity to federal, state and industrial standards. • Assists in the investigation and analysis of accidents and injuries and offers recommendations for prevention. • Recommends and implements practices, regulations, and procedures to reduce vehicle accidents and occupational injuries. • Manages a recordkeeping system to ensure efficient administration of the Worker's Compensation program and other recordkeeping requirements. • Develops and manages safety incentive and safety recognition programs. • Collects injury and equipment damage data and prepares reports. • Audits division safety programs for updating and compliance. • Arranges and oversees workplace assessments by safety and medical experts. • Recommends safety equipment and makes purchases. Updated: August 2025 (Admin Review) • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs all other related duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution; or four years of related experience and/or equivalent combination of education and experience. Degree in Education, Occupational Safety, Engineering, or related. Experience in workplace occupational safety. • Instructor level certified in CPR and AED required within 6 months of hire. Valid State of Iowa driver's license with satisfactory driving record. Must be 18 years of age. Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and one year of related experience; or five years of related experience and/or equivalent combination of education and experience. • Occupational Health and Safety Professional certification. Knowledge, Skills, and Abilities • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. • Ability to create or develop new programs to meet goals. • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Ability to organize and manage detailed technical regulatory and training materials. • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. • Ability to reliably and predictably carry out duties. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to write reports, business correspondence, and procedure manuals. • Knowledge of federal and state safety and health standards. • Skill in using computers and applicable software applications (Microsoft Office – Word, Excel, Outlook). • Skills in analysis, problem solving, observation and audits. • Skills in verbal and written communication, particularly the ability to train others. Supervision No supervision of direct reports. Updated: August 2025 (Admin Review) Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Nicole Davies, Finance Director (4/2024) I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________