HomeMy WebLinkAboutRisk & Finance AssistantUpdated: August 2025 (Admin Review)
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Risk & Finance Assistant
Department: Finance
Division: Risk Management/Finance Administration
Supervisor: Finance Director
FLSA: Non-Exempt
Civil Service: No
Pay Grade: 25
Job Number: 2504
Job Summary
Serves as an employee risk management resource for divisions and department operations.
Assists with compliance of OSHA regulations, and coordinates and monitors worker’s
compensation and liability claims. Performs general and specialized office and budget
management functions for the Finance Department. Serves as secretary to Finance Director.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Establishes and maintains office filing system and computerized records; ensures files
are maintained in good working order and easily retrievable.
• Manages a recordkeeping system to ensure efficient administration of the Risk
Management program and other recordkeeping requirements.
• Performs workers’ compensation claim collection and analysis; reports injuries and
prepares reports and appropriate documentation; acts as liaison to City’s third-party
administrator and occupational health providers.
• Performs property and liability claim collection and analysis, acts as liaison to City’s
third-party administrator.
• Maintains OSHA logs and coordinates log distribution and collection.
• Reconciles monthly worker’s compensation and retiree medical claims by working with
third party worker’s compensation, medical or liability administrator.
• Reconciles health and dental insurance invoices and prepares payments.
• Maintains and reconciles petty cash drawer for Finance Department.
• Coordinates annual actuarial analysis of risk management and health care risk pools and
prepares related filings with regulatory authorities.
• Processes accounts payable, claims and vendor payments for Risk Management and
Finance Administration.
• Assists in compilation and analysis of budget documents particularly in Microsoft Office
and Adobe Acrobat.
• Processes City Council agenda items, motions, resolutions, ordinance, monthly
disbursements and bond counsel preparation.
Updated: August 2025 (Admin Review)
• Reviews and maintains Finance Administration and Risk Management web pages, files
and press releases.
• Coordinates deferred compensation programs.
• Supports temporary disability board through minutes and notifications.
• Conducts self in a professional manner which demonstrates courtesy and respect for all
community members and coworkers.
• Performs all other related duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution; or two years of related
experience and/or equivalent combination of education and experience. Experience in
claims management, computer operations, writing, legal issues and/or public or vendor
relations.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution and one year of related
experience; or three years of related experience and/or equivalent combination of
education and experience.
Knowledge, Skills, and Abilities
• Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
• Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, ability to develop and present mathematical and statistical
information.
• Ability to complete a variety of written correspondence and reports.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to deal with problems involving several concrete variables in standardized
situations.
• Ability to maintain inter and intra department confidentiality.
• Ability to read and interpret laws, ordinances and reports.
• Ability to reliably and predictably carry out duties.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to take and transcribe minutes.
• Knowledge of general office policies and procedures.
• Knowledge of worker’s compensation laws, and city liability.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook) Adobe Acrobat, and financial management software.
Supervision
No supervision of direct reports.
Updated: August 2025 (Admin Review)
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Nicole Davies, Finance Director (4/2024)
and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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