HomeMy WebLinkAboutSenior Accounts Clerk - AccountingUpdated: August 2025 (Admin Review)
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Senior Accounts Clerk – Accounting
Department: Finance
Division: Accounting
Supervisor: Assistant Finance Director
FLSA: Non-Exempt
Civil Service: Yes
Pay Grade: 8
Job Number: 0812
Job Summary
Under limited direction, coordinates and performs all accounts payable activities, except data
entry, including the review of all department expenditure requests for proper account coding,
documentation, authorization. Under limited direction, performs accounts receivable and
employee reimbursement duties for entry in the accounting system. Provides technical support
to departments, division and vendors.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Coordinates and performs accounts payable activities for the City; reviews all City
expenditure requests for proper documentation, use of approved vendors, proper
account coding and proper management approval, prepares batches for processing.
• Receives and prioritizes vendor invoices and statements; reconciles invoices to purchase
documents and vendor statements; distributes invoices to divisions as needed; analyzes
and resolves discrepancies of vendor account balances, as necessary; maintains positive
relationships with vendors.
• Reviews purchase requisitions for accuracy, proper authorization and account coding;
corresponds with departments regarding purchase order questions and adjusts orders,
as appropriate.
• Processes payments of purchase orders.
• Maintains gas and electric accounts, reviews gas and electric invoices for all City
departments and prepares batches for payment.
• Prints invoices and monthly statements for customers.
• Maintains customer file; adds new customers and updates existing customers as needed.
• Performs and reconciles employee travel processing, reviews travel authorizations for
appropriate documentation and prepares advances as needed, notifies personnel of
travel payment.
• Performs employee expense reimbursements.
• Reconciles procurement card usage; notifies users of current charges; collects
documentation; reviews charges for proper account coding and manager approval.
Updated: August 2025 (Admin Review)
• Maintains and updates current vendors in database and enters new vendor information;
gathers and enters vendor taxpayer identification numbers into the accounts payable
system, prints and reconciles year-end 1099 tax reporting; generates and submits federal
tax magnetic tapes and forms.
• Scans Vendor W -9 forms and Vendor ACH forms into the accounting system.
• Distributes W-9 forms and Sales Tax Exemption Certificates to City vendors and
customers as needed.
• Generates check requests and initiates monthly and quarterly recurring payments.
• Gathers, sorts and distributes internal and external mail.
• Provides technical support to departments and vendors concerning accounts payable
policies and procedure changes.
• Receives cross training as backup in other accounting functions and trains co-workers as
backup in these job duties.
• Conducts self in a professional manner which demonstrates courtesy and respect for all
community members and coworkers.
• Performs all other related duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• High school diploma or G.E.D. and one year of related experience or training; or
equivalent combination of education and experience. Experience in accounts payable.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution; or two years of related
experience and/or equivalent combination of education and experience.
Knowledge, Skills, and Abilities
• Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
• Ability to compose correspondence and prepare various written and computer
generated reports.
• Ability to deal with problems involving several concrete variables in standardized
situations.
• Ability to make independent judgement and meet required time deadlines.
• Ability to operate standard office equipment.
• Ability to perform mathematical calculations, ability to add, subtract, multiply, and
divide in all units of measure, using whole numbers, common fractions, and decimals,
ability to compute rate, ratio, and percent.
• Ability to read and understand technical materials, procedure manuals, and to record
work activities or keep records.
• Ability to reliably and predictably carry out duties.
• Ability to speak effectively before groups of customers or employees of organization.
• Knowledge of general accounting methods, forms, techniques, and terminology.
Updated: August 2025 (Admin Review)
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook) and financial management software and mainframe computer
operations.
• Skill in verifying the accuracy of source documents and performing simple posting
duties.
Supervision
No supervision of direct reports.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Nicole Davies, Finance Director (4/2024)
Updated: August 2025 (Admin Review)
I have read and understand the duties and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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