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HomeMy WebLinkAboutAccounting CoordinatorUpdated: August 2025 (Admin Review) CITY OF IOWA CITY – JOB DESCRIPTION Position Title: Accounting Coordinator Department: Finance Division: Accounting Supervisor: Assistant Finance Director FLSA: Exempt Civil Service: Yes Pay Grade: 27 Job Number: 2718 Job Summary Assists Assistant Finance Director in directing the operational, financial, and personnel activities of the Accounting Division. Assists the Assistant Finance Director in planning, assigning, reviewing the work and evaluating the performance of the support staff in the maintenance of accounting records, payroll processing, accounts receivable, accounts payable, and financial reporting. Accounts for all grants, prepares annual audit work papers, compiles and assists Assistant Finance Director in the review of the annual financial report. Essential Job Duties and Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Instructs, advises, and trains to support staff in methods and procedures. • Prepares journal entries, documents business transactions. • Reconciles subsystems, such as accounts payable and project ledger. • Performs month end processing, closing and reporting for all funds and accounts. • Prepares and maintains chart of accounts and project ledger; responds to department and division requests for new account and new project setup. • Reviews grant expenses, determines expense eligibility, consults with other City departments, monitors grants, requests funds and compiles reports. • Reviews the accounting of grants prepared by other departments. • Verifies the accuracy of reporting activities and assists in making corrections. • Assists in the coordination and preparation of the Annual Comprehensive Financial Report for audit and publishing, prepares audit work papers and lead sheets. • Collects, calculates and analyzes fiscal data pertaining to financial transactions, operating transfers, grant activities, and revenue and expense analytical review. • Analyzes, documents and prepares journal entries for asset, liability, revenue and expense activities on an accrual basis. • Reconciles various accounts including property tax payable and Police forfeiture accounts. • Bills outside agencies for City services provided. • Checks receipt and expenditure activities for other divisions and provides details and analysis when needed. Updated: August 2025 (Admin Review) • Generates, prepares and compiles various state and federal annual reports such as Road Use Tax, financial portion of National Transit Database, 1098 INT, 1099-S, and assists with 1099-MISC. • Communicates within division and with other divisions and departments. • Conducts self in a professional manner which demonstrates courtesy and respect for all community members and coworkers. • Performs all other related duties as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and two years of related experience; or six years of related experience and/or equivalent combination of education and experience. Degree in Accounting. Experience in government accounting. • Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and three to five years of related experience; or seven years of related experience and/or equivalent combination of education and experience. Experience in financial analysis. Knowledge, Skills, and Abilities • Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions. • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, ability to develop and present mathematical and statistical information. • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Ability to operate standard office equipment. • Ability to read and interpret technical materials, reports, journals, and government regulations. • Ability to reliably and predictably carry out duties. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to write reports, business correspondence, and procedure manuals. • Knowledge of generally accepted accounting principles, governmental accounting, and auditing principles and procedures. • Skill in financial analysis and related problem solving, ability to summarize data and meet required deadlines. • Skill in using computers and applicable software applications (Microsoft Office – Word, Excel, Outlook) and financial management software. Updated: August 2025 (Admin Review) Supervision No supervision of direct reports. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. The noise level in the work environment is usually moderate. Duties are generally performed in an office setting with a controlled environment. The job requires sitting for extended periods of time and the work may expose the employee to unpleasant social situations and significant work pace pressure. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Nicole Davies, Finance Director (4/2024) I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________