Loading...
HomeMy WebLinkAbout2024-04-18 Info Packet � r City Council Information Packet CITY OF IOwA CITY April 18, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Cashier - Parking Draft Minutes IP3. Climate Action Commission: April 1 IP4. Public Art Advisory Committee: April 4 April 18, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT April 18, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY April 18,2024 Date Time Meeting Location Tuesday, May 7,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 18, 2024 Civil Service Examination: Cashier - Parking Attachments: Civil Service Examination: Cashier - Parking � r , —►c.ae._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.tcgov.org April 10, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Cashier— Parking Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Cashier— Parking. Megan Imhoff Iowa City Civil Service Commission Rick Wyss, 6hair Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT April 18, 2024 Climate Action Commission: April 1 Attachments: Climate Action Commission: April 1 MINUTES PRELIMINARY IOWA CITY CLIMATE ACTION COMMISSION APRIL 1, 2024 -3:30 PM — FORMAL MEETING EMMA J. HARVAT HALL MEMBERS PRESENT: Michel Eynon-Lynch, John Fraser, Jamie Gade, Ben Grimm, Zach Haralson, Wim Murray, Brinda Shetty, Michelle Sillman, Angie Smith, Gabriel Sturdevant MEMBERS ABSENT: Michael Anderson STAFF PRESENT: Sarah Walz, Daniel Bissell, Sarah Gardner, Diane Platte OTHERS PRESENT: Quin Kitterman, Alex Viner, Abdullah Elbuytari CALL TO ORDER: Sturdevant called the meeting to order. APPROVAL OF MARCH 4. 2024 MINUTES: Fraser moved to approve the minutes from March 4, 2024. Shetty seconded the motion, a vote was taken, and the motion passed 9-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. ANNOUNCEMENTS: Action Items from last meeting (Staff): • Staff contacted Sarah Walz, transportation planner, who agreed to attend the April meeting as a follow up to her presentation in March Air Quality Council Work Session: • Staff have requested clarification as to how City Council would like the Commission to engage with the Proctor& Gamble rezoning request, whether by participation in a future work session or other means, and will update the Commission as more is learned Upcoming Events: • Earth Expo (AmeriCorps, April 6) -will showcase a secondhand fashion show • Neighborhood Energy Blitz (April 20) - volunteers are needed Angie Smith joined the meeting at 3:36. • Commissioners' Other Events in the Community: o Climate Solutions Surround Us with UI Office of Sustainability(April 22)- Dr. Heidi Roop is presenting at 3pm and 7pm o Repair Cafe at Environmental Education Center(April 21) - bring items in need of repair Climate Action Commission April 3 2023 Page 2 of 5 UNFINISHED/ONGOING BUSINESS: Discussion of Bicycle Master Plan • Sarah Walz from Johnson County MPO continued the discussion on the Bicycle Master Plan and addressed commissioners' questions. Walz described projects to be completed this year and noted completion of the Highway 6 Trail is expected in a couple years. • Reconstruction of Burlington St. bridge will include major improvements to bicycle, bus, pedestrian, and vehicular traffic. • Projects are planned 5 years out through the Capital Improvements Program. Upcoming projects include improvement of Highway 6 bridge and improvement of the Riverside Dr/Highway 6 intersection • Nearly all the projects from the 2017 Bicycle Master Plan are complete. Complete Streets federal funds will enable new projects and public input will be sought for those. • Budgets: $150k each year is allocated for bicycle projects. It is used for bike lane striping and signage as well as other construction or reconstruction projects. • E-bike programs would not fall under the responsibility of MPO; those would come through City Council. Gardner added that a-bikes rebates were previously considered by the Climate Action and Outreach Division as a potential use of ARPA funding but deemed them a lower priority due to unresolved equity questions. She also noted e- bikes are to be included in the regional climate action plan. • Eynon-Lynch asked for clarification between a bikeway and a side path. Walz explained that bikeways are low-volume streets with no designated bike lanes; these are marked with signage and monitored for needed improvements. Side paths are wide sidewalks where driveways and curb cuts are limited. • Eynon-Lynch asked how a-bikes fit on trails with pedestrians and kids. Walz noted that it is an ongoing process to work out how everyone shares those spaces. • Fraser asked what's the best message commissioners can convey. Walz reported that people think it is not safe to walk in Iowa City, whereas really our city is rich with sidewalks. Highway 1 and Highway 6 are examples of areas where pedestrian facilities could be improved. Walz noted that getting cyclists comfortable at intersections especially is key. • Smith asked about plans for protected bike lanes. Walz noted that such lanes work best in locations with long blocks and few curb cuts, such as protected bike lanes in Madison Wisconsin. Driveways pose a challenge. Keeping the bike lanes clean is another challenge. • Smith asked about the adoption of a Complete Streets policy. Walz noted that the reconstruction of American Legion Road reflected the City's adoption of Complete Streets policy. • Sturdevant asked for clarification on buffered bike lanes. Bike lanes have a single line. Buffered bike lanes have double lines. Protected bike lanes have a barrier within the buffer. • Murry asked if residents are responsible for clearing side paths. Walz said the City removes snow in some but not all areas. • Fraser noted that "Bike Lane Ends" signs pose a challenge to less-confident cyclists. • Gardner shared that a bus bike rack will be affixed to Chauncy ramp as part of the City's Bike to Work Week activities. • Walz noted that the Bike Library and Bike Iowa City are great ways to get people out and comfortable on bikes. 2 Climate Action Commission April 3 2023 Page 3 of 5 • Sturdevant asked about snow removal from bike trails and side paths. Walz explained that the commuter parts of bike trails are plowed by Iowa City. Different communities in Johnson County may have different policies. Sturdevant asked if there is a way to find out which trails are cleared. Walz said MPO publishes a map of trails that are cleared. • Gade added that she used the ICGovExpress app to report glass in the bike lane and it was fixed promptly. • Fraser asked if there are helmet requirements for cyclists. Walz noted there are not. Fraser suggested that giving out free helmets may be a good way to encourage cycling and less expensive than giving out free bikes. Climate Pollution Reduction Grant • Gardner summarized the ongoing work: o The Priority Climate Action Plan was submitted to the EPA March 1. Iowa City and Cedar Rapids submitted a coalition grant for methane capture systems. ECICOG was charged with submitting a grant application to further energy efficiency projects, including EV charging at multi-family housing. Stage 1 of a 4- year process is done. o Stage 2 involves developing a Comprehensive Climate Action Plan. An Equitable Engagement Toolkit is in development in collaboration with University of Iowa researchers to make sure rural and small communities and Environmental Justice communities have their priorities included. • Gardner asked commissioners for suggestions on defining good green jobs and workforce development related to the green economy. • Bureau of Labor Statistics defines green jobs as those that help contribute to the green economy(producing wind turbines, solar panels, bicycles, etc.) or those that make processes for existing businesses more environmentally friendly (waste reduction, conservation, etc.). Gardner asked commissioners to consider whether that definition is adequate and whether those two halves should be weighted equally. • Gade asked if this would include an assessment of the current workforce makeup. • Fraser noted that there is a danger of defining green jabs too narrowly: ideally there are many jobs that would include a green component. • Sillman proposed she would like to have time to look at definitions and then discuss it. • Gardner offered to email out the Bureau of Labor Statistics definition and plan a discussion for the next meeting. Visioning indicators of success in climate action • Gardner asked if any additional metrics should be added to the list. • Haralson offered that distributed generation and storage can be measured by total capacity and cumulative ongoing total. • Gardner noted that the City has recently selected the Fare Free pilot as an example for reporting meaningful metrics, thinking about what the metrics can and can't tell us and what alternatives might be worth considering. • Commissioners were asked to think about how frequently numbers should be reported, and how would numbers be used. NEW BUSINESS: Iowa City/Ul Pledge Project Recommendations • University of Iowa students Quin Kitterman, Alex Viner, and Abdulla Elbuytari have been 3 Climate Action Commission April 3 2023 Page 4 of 5 creating a Climate Pledge activity for Welcome Week as part of a class project for their Sustainable Systems course. • The project strives to include both new students and current students living off campus. • The students envisioned an implementation idea of infographics including QR code that would appear on digital signs throughout campus and printed as paper copies. Figuring out the measurable impact of someone taking the pledge is the next step for the class. • Sturdevant asked if collaboration across university programs is already taking place. Quin answered that the Office of Sustainability has been helpful for reaching out to various departments. • Sillman noted that the number fact related to water savings was impactful; similar facts for other actions would be recommended. • Fraser asked if they had considered where the greatest resistance might be. • Smith asked if information would be collected from those who sign up to take the pledge, and whether follow-up would occur. • Gade asked if there were incentives for signing the pledge. Shetty noted "Buy Local' could be part of it. • Shetty also asked if a social media campaign was planned. RECAP: • Confirmation of next meeting time and location: o Monday, May 6, 3:30-5 p.m., Emma J. Harvat Hall • Actionable items for commission, working groups, and staff: o Discuss green jobs in the next meeting o Tyler Baird will present about City forestry efforts ADJOURNMENT: Grimm moved to adjourn, Sillman seconded the motion. A vote was taken, and the motion passed 10-0. Meeting adjourned 4:52. 4 Climate Action Commission April 3 2023 Page 5 of 5 CLIMATE ACTION COMM ISSI ONATTENDANCE RECORD 2023-2024 NAME TERM EXP, n, ti o N K3 `�' W W W W W W W W A A A A Michael 12/31/2025 NM 0/ X O/ Anderson E E Michel Eynon- 12/31/2024 X NM X X X X X X NM X X X Lynch Elizabeth 12/31/2025 X NM 0/ X Fitzsimmons E John Fraser 12/31/2024 O/ NM X O/ X X X NM X X X E E Jamie Gade 12/31/2025 0/ NM X X X 0/ X X NM X X X E E Ben Grimm 10/31/2023 X NM X 01 X X X X NM X 0/ X E E Zach Haralson 12/31/2025 NM X X X Matt Krieger 12/31/2023 X NM . X O/ X 0/ X 0/ E E E Jesse MidAmerican X NM X Leckband Rep Wim Murray MidAmerican X X X X X NM X X X Rep Michelle 12/31/2002 0/ NM X X X X X X NM 0/ X X Sillman 5 E E Brinda Shetty UI Rep X NM X 0/ X X X 01 NM X X X E E Angie Smith 12/31/2025 X X NM X X X Gabe 12/31/2024 X NM X X X X O/ X NM X X X Sturdevant E Matt Walter 12/31/2023 X NM X X X X 0/ X E KEY:X= Present 0 =Absent O/E =Absent/Excused NM= No Meeting No longer on Commission 5 Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT April 18, 2024 Public Art Advisory Committee: April 4 Attachments: Public Art Advisory Committee: April 4 Draft, p.2 Public Art Advisory Committee Mtg,41412024 Minutes Public Art Advisory Committee April 4, 2024 Emma Harvat Hall Public Art Advisory Committee Members Present: Ben Clark, Steve Miller, Andrea Truitt, Jeremy Endsley, Rachel Kinker, Leslie Finer, Nate Sullivan Members Absent: Anita Jung, Juli Seydell Johnson Staff present: Rachel Kilburg Vadey Public Present: None Call to Order Miller called the meeting to order at 3:36 p.m. Public Discussion of Any Item Not on the Agenda None. Introduction of new members: Leslie Finer and Rachel Kinker Committee members introduced themselves and welcomed new members, Kinker and Finer. Officer elections: Chairperson and Vice-Chairperson Per the PAAC by-laws, officers must be elected annually in February or the first possible meeting thereafter. Sullivan nominated Miller for the role of Chairperson, Clark seconded. Miller nominated Truitt for the role of Vice-Chairperson, Endsley seconded. Miller made motion to approve these nominations, motion passed (7-0). Consider minutes of the February 1, 2024 PARC meeting. Truitt moved and Endsley seconded that the minutes from the February 1, 2024, meeting be approved. Motion passed (7-0). Determine Awards for the 2024 Public Art Matching Grant Program Committee members individually scored 2024 Public Art Matching Grant applications using a scoring rubric prior to the April PAAC meeting. Kilburg projected the compiled scores and anonymous comments for Committee review and discussion. Kilburg shared that $15,500 was available to award and approximately $46,505 in funding was requested. She noted that a few applicants (Open Air Media Festival, Public Space One, Family Folk Machine) were previous recipients of Public Art Matching Grant funds, though that does not disqualify them from being funded again. Kilburg also mentioned that after several Committee members had commented that two applicants' proposed project budgets were incomplete, she reached out to those applicants to seek Draft,p.2 Public Art Advisory Committee Mtg,41412024 clarification. Kilburg provided budget clarification received back on one of those grant proposals. Finer asked whether other Committee members felt the Open Air Media Festival submission was different enough from the past to warrant funding. Miller mentioned it is an annual event and that they are continuing to grow and invite new artists each year, but suggested the Committee consider allocating less than the amount requested. Finer asked whether there was a minimum funding requirement the Committee had to follow and Kilburg said the Committee has the discretion to make an award at any amount they desire. Sullivan noted that Open Air Media Festival, Quicker than a Ray of Light, Summer Groove Dance, This Too Shall Pass, Refocus Film Festival, Illuminating Excellence, and the Writing Garden proposals received the highest scores and suggested the Committee decide whether and how much to fund each of these top proposals. Miller suggested maxing out grant awards at $3,000 in order to fund all of these proposals. Committee members deliberated briefly. Several Committee members mentioned they liked the Englert's grant application and were disappointed it fell just outside of the top scores. Kilburg pointed out that, if funded, Open Air Media Festival will have been a top scoring application and funded for five years in a row. She suggested that, in the future, the Committee could consider funding that annual event as a sponsorship, rather than continuing to put it through the grant program, which would make more funding available for other projects. The Committee decided to discuss that possibility in the future before the next grant cycle. Sullivan made a motion to approve the following Public Art Matching Grant allocations, Finer seconded: • Open Air Media Festival - $3,000 • Quicker Than Ray of Light Then Gone - $1,725 • Summer Groove Dance — $555 • This Too Shall Pass— $3,000 • Refocus Film Festival — $3,000 • Illuminating Excellence - $3,000 • Writing Garden - $1,500 Motion passed (7-0). Discuss Sculptor's Showcase Program for 2024-2026 Kilburg Varley reviewed that the Sculptor's Showcase has been being offered annually, in which the Committee issues a Call for Artists to submit sculptures for consideration Draft,p.3 Public Art Advisory Committee Mtg,41412024 and selection for placement on one of 8 pads throughout the community. For the next round, staff recommended the following changes: • Transitioning from a one-year to two-year display period, which would lessen burden on both artists and City staff and open up additional budget flexibility in the "off' years; • Increasing the artist honorarium due to a longer display period; and • Streamlining the application form and imposing a maximum limit of 3 artwork submissions per artist. Committee members agreed with the proposed two-year cycle and discussed the amount of the honorarium and directed Kilburg to research stipends paid to artists in similar programs in other communities and establish a competitive rate based on that. Sullivan made a motion to accept the memorandum and increase the honorarium rate to no more than $2,500 for two years, Finer seconded. Motion passed (7-0). Discuss Lucas Farms Neighborhood & MeskwakilSauk History Project Kilburg shared that, after the Call for Qualifications for this project was unsuccessful, she contacted faculty at the Meskwaki Settlement School to discuss a possible partnership on a public art installation that involved students through art and trades curriculum. The students would have the opportunity to develop a design based on neighborhood input, fabricate the installation through their coursework, and install the project under the leadership of the faculty. Kilburg shared a proposal letter the faculty drafted which included a couple of concept ideas to demonstrate how they would approach the project. She clarified that the Committee was not selecting one of these concepts but should indicate whether they wish to move forward with this process. A concept would still be developed by the school faculty and students in partnership with the neighborhood, with final concept approval by the Committee. Discuss South District Bus Stop Bench Project Kilburg reminded the Committee that, after several delays due to budget issues, the Committee increased the project budget in September 2023 and has been waiting for an updated timeline and budget from the artist and artist mentor in order to amend the initial agreements. They artists submitted an updated budget just prior to the April 4, 2024 PAAC meeting, which was below the established $24,000 maximum budget (just under $20,000). Miller asked about the responsiveness and timeliness of the artist/mentor on previous milestones. Kilburg shared that she had established monthly check-in meetings with the artist/mentor and there had been some difficulty with seeing progress be made over the last few months. Committee members discussed setting specific and firm project milestone deadlines to ensure the project stays on track. Kilburg suggested signing a first amendment to their agreements which would deliver the 4:1 scale metal model by May 15th. If that deliverable was met, then the Committee could consider signing a second amendment with the artist/mentor to complete the project in full, with those firm and specific milestone deadlines included. Truitt Draft,p.4 Public Art Advisory Committee Mtg,41412024 suggested the Committee invites the artisttmentor to provide more frequent progress updates at PAAC meetings, and not just with staff. She also asked whether making smaller, more incremental payments to the artisVmentor is possible to ensure the deliverables are being met. Miller asked Kilburg to work with the City Attorney's Office to determine the right contract language that accomplishes the Committee's interest in firm deadlines and fiscal responsibility. Kinker made a motion to authorize an agreement amendment with both the artist and mentor for the completion of the 4:9 scale metal model, Sullivan seconded. Motion passed (7-0). Outreach & Engagement Subcommittee Updates Miller mentioned a draft agenda for the Arts Stakeholder Meeting was included in the agenda packet and asked for any comments or feedback. The Committee members discussed possible dates and Truitt and Finer encouraged staff to consider a guest speaker who would be a fresh voice for attendees. Miller also suggested lengthening the period for discussion and that the agenda timeline overall felt a little rushed. Kilburg agreed to incorporate these suggestions and continue planning the event. Staff Updates Kilburg shared that the Downtown Iowa City Cultural & Entertainment District launched a new marketing campaign, "X Marks the Arts," and encouraged Committee members to subscribe to the newsletter. Kilburg Varley also shared that she is unable to attend the May PAAC meeting and will have another staff member lead the meeting in her absence. Miller and Truitt shared their experiences and thoughts on the Regional Arts Summit which they attended in March. Adjournment Clark moved to adjourn at 4:39 pm. Sullivan seconded. Motion passed (7-0). Draft,p.5 Public Art Advisory Committee Mtg,41412024 Public Art Advisory Committee Attendance Record 2023-2024 Name Term 212123 416/22 514/22 618123 7/6/23 813723 9/7123 1112/23 12!7/23 114124 2/1124 Expires Ron Knoche X X* X X X X X* X X X* X Juli Seydell- X X X X X X X 0/E X* X X Johnson Steve Miller 12/31/23 X O/E X X X X X X X X X Eddie 12/31/24 0/E X OIE 0/E O/E O/E 0 — — — Boyken Andrea 12/31/25 X X X X X X X X X 0/E X Truitt Anita Jung 6/30/23 X X X X O/E O/E X X X X X Jenny 12/31/23 X O/E 0/E X X X O/E 0/E X — Gringer Jeremy 12/31/25 0/E O/E X X O/E X 0 X X X X Endsley Nate 6/30/26 — -- — — X X X X X 0/E O/E Sullivan Key: X = Present X* = Delegate attended 0 = Absent O/E = Absent/Excused — = Not a member