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Home My WebLink About2024-04-25 Info Packet � r City Council Information Packet CITY OF IOwA CITY April 25, 2024 Council Tentative Meeting Schedule IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Civil Service Examination: Housing Rehabilitation Specialist Draft Minutes IP3. Library Board of Trustees: March 28 IP4. Human Rights Commission: April 23 April 25, 2024 City of Iowa City Item Number: IP1. CITY OF IOWA CITY COUNCIL ACTION REPORT April 25, 2024 Council Tentative Meeting Schedule Attachments: Council Tentative Meeting Schedule City Council Tentative Meeting Schedule nil Subject to change CITY OF IOWA CITY April 25,2024 Date Time Meeting Location Tuesday, May 7,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, May 21,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,June 18,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,July 15,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of North Liberty Tuesday,July 16,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 6,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,August 20,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 3,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,September 17,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 1,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday,October 15,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Monday,October 21,2024 4:30 PM Joint Entities Meeting TBD Hosted by the City of University Heights Monday, November 4,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, November 19,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Tuesday, December 10,2024 4:00 PM Work Session City Hall,Emma J. Harvat Hall 6:00 PM Formal Meeting 410 E.Washington Street Item Number: IP2. CITY OF OF IOWA CITY COUNCIL ACTION REPORT April 25, 2024 Civil Service Examination: Housing Rehabilitation Specialist Attachments: Civil Service Examination: Housing Rehabilitation Specialist CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.Tcgov.org April 19, 2024 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Housing Rehabilitation Specialist Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Housing Rehabilitation Specialist. Nathan Becraft Iowa City Civil Service Commission Rick Wyss, Chair Item Number: IP3. CITY OF IOWA CITY COUNCIL ACTION REPORT April 25, 2024 Library Board of Trustees: March 28 Attachments: Library Board of Trustees: March 28 ,$We IOWA CITY ,WjW PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes March 28, 2024 1st Floor— Meeting Room A Regular Meeting - 5:00 PM DRAFT Tom Rocklin - President Joseph Massa John Raeburn DJ Johnk— Vice President Claire Matthews Dan Stevenson Hannah Shultz-Secretary Robin Paetzold Members Present: DJ Johnk,Joseph Massa,Claire Matthews,Robin Paetzold,John Raeburn,Tom Rocklin, Hannah Shultz,Dan Stevenson. Members Absent: None. Staff Present: Elsworth Carman,Anne Mangano, Brent Palmer,Jason Paulios,Angie Pilkington,Katie Roche,Jen Royer. Guests Present:Jack Brooks. Call Meeting to Order.Rocklin called the meeting to order at 5:00 pm.A quorum was present. Approval of March 28, 2024 Board Meeting Agenda.Johnk made a motion to approve the March 28,2024 Board Meeting Agenda.Shultz seconded. Motion passed 8/0. Public Discussion. None.Carman shared photography was occurring during the meeting for City PR by Jack Brooks. Items to be Discussed. Policy Review:702 Library Programs.Rocklin shared Paulios and Pilkington worked on the policy. Paulios and Pilkington agreed it was time for an overhaul of the document.Raeburn noted 702.4 and said it was an ambiguous statement.Rocklin guessed there should be an"or"included in the sentence.Pilkington and Paulios agreed. Paetzold noted 702.8 and asked why it is referring to another organization when talking about the Friends Foundation.Paetzold noted the Bylaws and asked why we would refer to an external group.Paulios said it came from and has been part of the Collection Development policy.Paetzold said it seems odd to be talking about money going through another group in our procedures. Paetzold said it would make sense if it said the library doesn't accept funding;to refer to another group seems clumsy at best.Paetzold asked if the Friends Foundation had been mentioned in the past.Mangano said it has been in the Collection Development policy If you will need disability-related accommodations in order to participate in this meeting,please contact len Royer,Iowa City Public Library,at 319-887-6003 or ennifer-mver0iml.ora. Early requests are strongly encouraged to allow sufficient time to meet your access needs. PUBLIC for 3-4 years.Rocklin said it seemed like the bigger point is in second sentence with"gifts are not accepted with stipulations"but noted we'll work with donors. Rocklin noted it was tricky because the library doesn't receive the gift.Rocklin said it could say something like,"gifts received through the Friends Foundation are not accepted with stipulations".Paetzold said noted the Friends Foundation doesn't make decisions about programming.Shultz asked if the first sentence could be removed.Mangano said historically the Iowa City Public Library did manage gifts and sometimes staff would go through thousands of books per week.Due to this staff made a procedure change that then got added into the policy so the library doesn't do this and the Friends Foundation does.Rocklin asked if there is another place that says the Friends Foundation is the giving route for monetary donations.Trustees agreed they remembered seeing it somewhere.Stevenson said it is accurate that the Friends Foundation does do that.Paetzold noted she understood the intent for the policy language.Rocklin wondered what would break if it was left as is.Carman said he felt keeping the language wouldn't weaken the document and it would be fine either way.Matthews asked if the purpose was because people want to give gifts for a specific program.The Leadership Team agreed and Paulios noted memorials too.Shultz noted that should be in the Friends Foundation Gift Policy. Massa made a motion to approve the policy as is with the addition of the word"or"in 702.4. Stevenson seconded.Motion passed 8/0. Staff Reports. Director's Report.Carman said shortly before the Library Board meeting the City Council packet came out with Library Trustee applications.Carman noted policy 700 was not included in the packet but will be at the next Board meeting.Carman noted his upcoming absence and will plan to have a staff person take his place at the next Board meeting. Carman thanked Paetzold for attending the Johnson County Supervisor meeting. Departmental Reports.Adult Services.Rocklin asked Paulios to share more about the Digital Media Lab and Makerspace in Cedar Rapids.Paulios said Cedar Rapids Public Library(CRPL) has a Maker and Technology Fest coming up on April 13.Paulios noted ICPL and CRPL's labs are complimentary.Paulios said CRPL has more production equipment but lack our tech support and software.Paulios said ICPL has focused more on digital creation than 31)printers.Rocklin asked if staff have decided not to be in the stuff making business.Paulios said some tools would require a hood and a respirator.Paulios said 3D printing and sewing machines have always been appealing but we don't have staff to help with this.Paulios noted 31)printing generates the use of more plastic.Paulios said staff have focused on design work and shared that once something has been designed you can send it away for someone else to 3D print. Community&Access Services. Raeburn asked what the multiple languages were for the library card videos. Pilkington said Spanish, French,and Chinese. Brooks exited at 5:17 pm. Development Report.Matthews asked what happened with the Dave Eggers event. Roche said it was rescheduled and Ilyon Woo would be the next night.Rocklin shared excitement for the Begin with Books program. Roche said it is something the library has done for a long time and is worthy of highlighting.Roche noted the generous support of Hills Bank enables us to periodically purchase new materials. Pilkington asked when the partnership started and guessed since 1995. Paetzold agreed it's been going on for more than a generation. Miscellaneous:News Articles. None. President's Report. None. Announcements from Members. Raeburn requested nominations from Trustees for officers.Rocklin I f you will need disability-related accommodations in order to participate in this meeting,please contact len Royer,Iowa City Public Library,at 379-887-6003 or Jennifer-rowerAic6Lara. Early requests are strongly encouraged to allow sufficient time to meet your access needs. QW,*IOWA CITY AFjW PUBI IC LIBRARY noted new officers will be elected next month.Matthews shared she will be unavailable the next meeting. Committee Reports. Paetzold discussed the Advocacy Committee and noted the end of the legislative period was successful;bills did not get through funneling. Paetzold anticipates these bills will return in the fall. Paetzold thanked Helmick and Mangano for their energy and leadership. Raeburn shared the Finance Committee will report next month on quarterly reports. Communications. None. Consent Agenda. Matthews made a motion to approve the Consent Agenda.Shultz seconded.Motion passed 8f0. Set Agenda Order for April Meeting. Rocklin shared there will be elections,appointments to the Foundation Board,policy reviews,31 quarter financials and statistics,and department reports. Adjournment.Rocklin adjourned the meeting at 5:25 pm. Respectfully submitted, Jen Royer If you will need disability-related accommodations in order to participate in this meeting,please contactlen Royer,Iowa City Public Library,at 379-887-6003 or iennifer-rayerOoLorq Early requests are strongly encouraged to allow sufficient time to meet your access needs. 7 � ; . . . , . . . . $ / . , . . / . \ ! , 7 . . . , t . . , . . \ . . , , . , . . . ` ; Item Number: IP4. CITY OF IOWA CITY COUNCIL ACTION REPORT April 25, 2024 Human Rights Commission: April 23 Attachments: Human Rights Commission: April 23 Draft Minutes Human Rights Commission April 23, 2024 Emma Harvat Hall Commissioners present: Roger Lusala,Jahnavi Pandya, Doug Kollasch, Idriss Abdullahi, Mark Pries,Vianna Qaduora. Commissioners present via Zoom: Elizabeth Mendez-Shannon, Kelsey Paul Shantz. Commissioners absent: Sylvia Jons. Staff present:Stefanie Bowers. Recommendation to City Council: No. Meeting called to order:5:31 PM. Native American Land Acknowledgement: Pries read the Land Acknowledgement. Public comment of items not on the agenda: None. Approval of meeting minutes of March 4 and 26: Lusala moved; and Pries seconded. Motion passed 7-0. Pries moved; Pandya seconded. Motion passed 7-0. Updates on Outreach and Engagement by the Police Department:Tre Hall Community Outreach for the department provided updates on the group meeting with Georgian citizens on the topic of LGBTQ+ communities. Hall also gave an update on the peanut butter drive.The upcoming EMS Day camp was discussed and will take place on July 8-9 and July 11-12. Hall attended Community Intervention Training, which all police officers are required to attend and reported it was beneficial information/training.There was an update on working with the elderly population with a focus on scam prevention.There was a Community Violence Intervention (CVI)activity making door hangers with efforts to reduce gun violence.The final update was to do with the Disability Health and Safety event at the Rec Center that raised awareness of the loss program and project lifesaver that is offered by the department. Support for a Community Transportation Committee: Commission is waiting to hear from the committee. The committee is not present at this meeting. Funding request:Coralville Asian Festival:There was a discussion considering the fact that the event is based in Coralville,which may raise some concern that the commission is using money for Iowa City based events and groups for something taking place outside of Iowa City.The commissioners then considered the fact that Iowa City residents are likely to participate, and the commission has funded previous events that took place in Coralville. Commissioner Pries moved, Lusala seconded. Motion passed 7-0 to fund the event at$250.00. 1 Youth Awards:The event will take place on Wednesday, May 15. Commissioners should be there no later than 6:00pm as the dinner will start promptly at 6:30pm with the awards portion of the event starting at 7:00pm. Mayor Teague will deliver brief remarks at the event. Racial Equity and Social Justice Grant Updates:The Commission discussed the letter from DVIP that provided an explanation for the reduction in their request for funds.Staff informed the commission that DVIP received their funds due to a quick turn around from when their request was accepted to the event they were looking to fund using the grant money received. Houses into homes also had a letter that discussed the formatting of their youth volunteer academy which the Commission has funded in the FY23 grant cycle. Community Crisis Services and Food Bank provided a report to the commission regarding the grant they received in the FY23 grant cycle. The Neighborhood Centers of Johnson County also provided a report that staff will include in the May packet. Not all organization have submitted their required second quarter reports regarding the FY23 grants. The Council recently decided the FY24 grant allocations.At the meeting,there were concerns with organizations not funded.Also, at this Council meeting, Council members took issue with the process, disagreeing with the organization picked for funding.The Council will hold a work session in the future that will review the processes used by the commission, HCDC,and Climate Action. Commissioner Pries suggested keeping in contact with organizations who did not receive funding in FY24 so the commission can support them in other ways, such as marketing, attending events, etc.The commissioners discussed Pries suggestion, considering the intention behind reaching out and being sure not to make offers the commission could not fulfill. It was agreed to revisit the proposal at a later meeting in order to give time for more information/suggestions that will allow the commissioners to come to a final decision. Committee Updates: Building Bridges (Paul Shantz, Kollasch, Pandya)The committee will work with City Council moving forward with future grants. Reciprocal Relationships(Lusala, Pries)They will be finalizing how to reach out to organizations who did not receive a grant and what the commission's role is with those organizations. Breaking Bread (Dr. Liz.Caduora) Commissioner Mendez-Shannon reported it is the goal to figure out how to reach out to people/organizations who did not receive a grant. 2 Announcements of Commissioners: Paul Shantz reminded the commission of upcoming activities throughout the summer regarding sustainability and violence reduction goals that the community and city may benefit from. Pries spoke on his involvement in a training called "Why Are They So Loud" that had to do with conflicts in cultural context. Pries also spoke about his concern with Christian Nationalism in America. aduora updated the commission on the events held by the Mosque including `Breaking of the Fast"that occurred throughout the community and resulted in positive impact and feedback from those who participated. She also reported that the Mosque received AED kit and CPR training. Qaduora finished her comments by speaking about the April 12`h holiday event at Mercer Park with a turnout of 600+people and the Coralville Food Pantry meal event with a turnout of 570+people attending. Pandya updated the commission on the free daily psychotherapy training clinic with student involvement. Abdullahi updated the commission on his work creating a company that creates engaging content regarding recycling due to the lack of education and accessibility to recycling efforts. Kollasch reported on his attendance of the 501h anniversary gala for the Neighborhood Centers of Johnson County, meeting with delegates from the country of Georgia regarding LGBTQ+rights, and the upcoming Rainbow Graduation at the University of Iowa. Announcements of staff: None. Adjourned: 6:54 PM. The meeting can be viewed at httos:Hcitychannel4.com/yideo.html?series=Local%2OGovernment. 3 / § Ko § u ( § @ x 4 x x x x x w w � \ D x 4 x x < x x x e @ a x x xx x x x = ƒ § \ \ 77 \ * aw ] « ■ e ( ±